001Is that super slow? >> It's what I was telling Brandon. It's so much slower than what we >> four. >> I was just listening to see if our funeral music is still playing. Um, I'll call this meeting to order. This is the Madison County Board of Education meeting for March the 10th. Thank you all for coming. I'm Lori Cobb, our chair this year. Um, Mr. Rutherford, would you read our vision for us? >> Sure. Madison County Schools in partnership with the community strives to equip educators and students with the skills to lead by example, develop and speak with a unique voice, and explore their academic curiosity to make a positive impact on our community and world. >> Perfect. Thank you very much. And next up, we have our showcase tonight and I believe we have
002Waco Elementary with us. Mr. Ne, >> good looking group over there waiting to entertain us. Waco Elementary's STLP team is made up of fourth and fifth grade students. The group meets once a week after school for an hour. This year, the Waco STLP team will be presenting two projects at the STLP state competition next month along with competing in the drone challenge, Kentucky Cinemmania Challenge, and the AI on Demand Challenge. Tonight, the team will be showing you a preview of their presentations for their two projects titled siteword superstars and catching some Z's. Waco music teacher and SDLP coach Miss Kimberly Evans will get the students start. >> Miss Evans couldn't be here with us tonight. My name is Becky Moffin. I'm the family resource director at Waco Elementary. The afterchool program is awesome for my
003job because it fits into my core curriculum. So, I'm going to have our first student come on up. There's always technical difficulties. Waco STLP presenting siteword superstars. The siteword superstars have been helping kindergarteners who learn their site words. Why are sight words so important? Site words are simple everyday words that encounter frequently. Recognizing them quickly helps young readers build confidence and fluency in their reading journey. Mastering site words can significantly improve reading fluency, allowing children to focus on understanding the story rather than decoding individual words, enchanting their overall comprehension. >> Reading faster. Did you know that knowing site words help children read faster and better? With practice, they can recognize these words instantly, creating a smoother reading experience. The buddy system buddy pairing. Each STLP student is paired with a kindergarten to enhance their siteword
004learning. Building friendship. Buddies develop strong friendships as they team up for fun learning activities together. Helping buddies improve. Together, buddies work diligently to improve their site word skills and boost confidence. We have been going to the kindergartenner classrooms once or twice a week. Using a paper tracker, we record our buddies ability to read their site words. Then we copy the data onto a spreadsheet to help us track our data. We have used various self-created activities and games when working with our buddies. These tools have helped our buddies stay engaged and have fun learning their site words. >> Here is an example of their paper tracking scale or system. >> We have we can you hear me? Okay, we have been learning to award our or we have been awarding our buddies when they have mastered
005their site words with the 3D printed prize. All our all of the site word buddies have been received a a prize and we are working on creating the B site word prize. We've been trying to create a ring with the letter B on it, but we've had some hiccups on the design, but we think we finally have it right. At the beginning of the year, we were able to go to twice go to our bubbies buddies twice a week. Unfortunately, we had to stop going in December due to working on our Christmas play. Since returning from winter break, we have had a little trouble getting back in the groove, especially with missing two weeks of school due to a winter snowstorm. This is something we are looking at to improve for next year and see
006if there is other times that we could work with our buddies instead of just once first thing in the morning. We have we have really enjoyed working with our buddies this year. Based on our data and observations, we feel like our buddies have made some great growth on their site words. >> Thank you for listening. >> I have to say they've done an awesome job. They've presented themselves well. They have worked hard and they are a group that likes to listen and participate. Next will be our sleep squad. >> Sleep squad. >> The goal for the sleep swan is to educate our peers on the value of 9 12 hours of sleep and the effects of sleep to the physical health along with the value of sleep to the mental. It's 9:00 at night. We
007have people on their phones drinking caffeine, and we actually have someone asleep, which is pretty good. >> Your bed is the best place to sleep. You should only use your bed for sleep. Dimming the lights in your room helps create a place. Avoid eating large meals or snacks before bed. Your phone should be turned off sleep mode 30 minutes before bed. Make sure your bedroom is at a comfortable temperature. Relax before bed or bath or shower. Other ideas before going to bed include reading and listening to relaxing music. Going to bed at the same time every night can help remind. Children ages 6 to 12 years old need 9 to 12 hours of sleep each night. Our bodies cannot catch up on this sleep. Wake up. It's time for school. The mental benefits of sleep.
008It allows students to balance their emotions, helps to keep students fuller, enhances a student's memory and focus. The physical benefits of sleep. Sleep helps you think more clearly, have quicker reflexes, fight off infection, maintain a healthy weight, and helps avoid heart disease. We are DLP and the sleep squam and we are catching some teeth. It is important to maintain a important to go to bed at the same time every night as much as you can and wake up at the same time in the morning as much as you can. It's important that our classmates get 9 to 12 hours of sleep each night. Our bodies will not be able to catch up on all the mis sleep that you miss. Me and Kenley made a game on booket for kids to learn how to um
009learn about sleep smart um in a fun way. It helps kids learn but in a fun way and get to interact with other classmates and it's fun for them to compete and learn how to use life skills to learn. Some of the questions that we decided to put on is how many hours you should get each of sleep you should get each night. The answer was 9 to 12. And after they do the booket, they will take a little survey quiz on how much sleep they get every night. And then we we will use the data from that to see if our peers or classmates were getting enough sleep. There's actually a sleep um curriculum out there called Sleep Smart. These two girls did create a game. So, there are questions. Our goal next week
010is to show the video. We will do a needs assessment or basically a pre-EST and then we will do a post test to see if those students understood the material that was shared. Thank you all so much. Thank you guys very much. That's very cool. >> Superstars. >> Yeah, superstar. >> I think you guys need to share your sleep stuff with the adults. >> Yeah, we need Thank you all for those sleep information. 9 to 12. >> Do we want to stand up behind them? >> Yes. >> Hi. Yes. Good. Thank you for coming. >> All right. >> Come on over there. >> Ready? >> Good job. >> Nice job. Thank you all. Nice job, guys. Good job, guys. >> Was that That was him sleeping in the chair, wasn't it? Very cool. >> Thank
011you. >> Yeah, we need the sleep website. >> I could hear them. >> It's good. >> 92 hours for lower. >> Don't know. >> Wish I could get about four and a half. Yeah. Do you get that? >> I know. She said non like something wrong. >> I saw those like fourth and fifth grade I got to play with a phone here >> with phones and you accidentally fifth graders like >> All right, let's get get moving on here if you guys don't mind. Next up, we were supposed to do our recognition for Mike's kids. >> Okay, thank you. >> Um but she was she's sick tonight so she was unable to be here. So, let's move on to audience comments. Do we have anything? Nothing else, Tammy. Next up, we'll move on to our
012consent agenda. And just for those of you who may not be familiar, these are items that we see on a regular basis, monthtomonth. Um, and we review these and look over them before our meeting tonight along with everything on this agenda. So, these are things that we've seen and we've had the ability to ask any questions that we may have. So, here are all the items that make up this month's consent agenda. The minutes of the February 12th, 2026 meeting, claims, superintendent personnel actions, leaves of absence, technology surplus, and then the following out of state field trips. Madison Central Wintergard trip to Dayton, Ohio, April the 9th through the 11th. Madison Southern fan trip to Pigeon Forge on April 25th. Madison Southern Junior ROC trip to Dayton, Ohio, April the 2nd. Madison Southern Junior ROC
013trip to Whitesburg, Tennessee, June the 2nd through the 6th. Madison Middle all rewards trip to Mason, Ohio. Kings Island on May 22nd. The Ignite North FBLA trip to Mason, Ohio, Kings Island on May the 8th and the Ferristown Middle School trip to Pigeon Forge on May the 19th. declare our maintenance surplus, approve the K's second offer of assistance, and approve the three shortened school day applications. Are there any questions on our consent agenda items? >> None. All right. May I get a motion to approve the consent agenda as presented? >> So move. >> Motion by Mr. Rutherford. Do we have a second? >> A second. >> And a second by Miss Burford. All those in favor? >> I. >> Next, we have our monthly reports. And we'll start with Miss Amy Carmichael, who is our
014uh frisky director and our food service director. She's she's wearing two hats. Um and she's here for our instruction report. Welcome. Glad to see you. >> Good to see you all. >> Yeah. A little bit different tonight having me up here to do the instruction report. Um but doc, um Mr. Ray and I have been talking about all the things that go on year round and we talked about how the behind the scenes also very much put into our education of our children. So tonight I'm going to talk a little bit about how Frisk works into that and how it does directly impact instruction for students. Um, as you know, m March is children's champions month and Frisks are directly involved with be a children's champion and teaching our students to be good role models,
015look for good role models. And in education, we do the same. We we talk about teaching the whole child. And the whole child includes um making sure that they're supported, challenged, healthy, engaged, and safe. And so at the school level, there's many people that are invested in doing that. uh teachers and and principles of course. And then we also have all the other people that are helping to get the day taken care of. Our bus drivers that get them safely to school, our food service employees that feed them and get them ready to learn. Um and then what happens after that? And so in looking at that, um we we think about the kids coming in and they're ready to learn, got their books, they've got their technology, but what about the things we can't
016see? So, think about if you've ever had a chip tooth. If you have a chip tooth, you can't really concentrate. You're sitting there and you're running your tongue across that chip tooth and you think, "What am I going to do? How am I going to eat? What what when am I going to go to the dentist? How am I going to get to the dentist?" Those are things that we can't see that affect our students when they're sitting in their seats. They may look fine, they may act fine, but they may have something hidden that we can't see. Um, same with um if if you've ever had a pair of shoes that are too tight or blister. We can't see those blisters, but man, it's hard to change classes on a high school campus if
017you've got a blister and you're trying to maneuver and get to class fast and not be tardy. So, our Frisk personnel take care of those things um along with all of the community partners that help them take care of those things. And I wanted to share with you some of that data that we have from just this school year. Um, you know, we we talk about when we engage and support students what that looks like in a learning perspective, but we also think about what that looks like in a relationship perspective. Frisks are all about relationships and making contacts. And so when we do our measurement of data, we we measure that in contacts, how many parents we contact, how many students we contact. And that contact looks different in lots of places. Um, it
018could be out in the car rider line talking to a parent about hope to see you at family fun night tonight or with a student in the hallway. Glad that you're here today. We're we're excited that you're here. How are you doing? Um, and so those contacts happen everywhere. They happen all over schools. They happen, you know, at Walmart. They happen at the library. They happen outside at football games or basketball games. And so those those contacts are how we measure the services that we're providing. And so we have thus far our Frisks have made 96,836 contacts with parents and students in this school year. And so I'm going to show you on the next slide um how we how we do that in individual interventions are academic support, afterchool care and child care, attendance
019and basic needs. And we we do them in unduplicated contacts, meaning one time we we saw a student, so we're marking that contact if we gave them a toothbrush or toothpaste. Um, and then we also may see that student again in two weeks and say, "Oh, you need some shoes. Let's get you some shoes." So that would be a duplicated contact. The same with parents. Every time we reach out to them or interact with them or have them participate in a program, we count that as a contact. Um and so individual interventions for individual students, these are our our ref numbers right now for duplicated and unduplicated contacts. And then for group programs that involves our health services, mental health services, parenting classes, parenting skills, family support, family literacy, any prevention activities, and frisk sponsored
020clubs. Um, every time that Miss Mopin works with the STLP program, she's making contacts with those students and parents. Yes, she's making a relationship with all those students on something that's very academic, but she's also building those relationships so that she can take care of them outside the academics so that they're the whole child can be taken care of and be successful learners. And so these numbers are a little bit larger of course because it's a group. And keep in mind that these are based on the number of times that that group would meet as well. And so that those numbers um 9,000 students 9,726 students um participate in our group programs. Um and the parents of course would have to give permission or help us participate. And then the duplication, you can see our
021students are participating. 32,52 students have participated in one or more of those groups that we provide at in our um FRIS. So in thinking of this um I wanted to give you prime examples of how it affects directly parents because sometimes people say well how do you how do you affect the parents? Kids get to school and they do what they need to do. Well, um we partner with three different dental agencies to provide dental services in our district. And this um is one of the most recent examples I can give for how it directly affects the student, the school, and the parent. Um Big Smiles visited our campus um at Madison Middle on Friday, February 25th, and as well as March 2nd. So, they came two times and they served 22 students. those students.
022Um she she broke this down and she said 10 students had no dental needs or concerns. Two students were determined that to need additional treatments and then 10 students were referred to other providers. Sealants were applied to 14 students and 10 students received restorative care on site. So 27 total cavities were treated and from these two visits 46.2 two missed school days were saved because those students did not have to go make appointments, have an initial exam, and then make another appointment and go back. And so, we're thankful for these partnerships because not only does it affect our students and how they feel and their ability to learn, it helps our teachers have them in class to teach them. And then it also helps the parents not to miss work and have to take off
023work. And so these are the reasons why we we continue to provide these services and hope that all of our families take part in those services. Um a second example um is some kindergarten readiness data that we have come across. All of our family resource centers um provide an early learning um program. They all they all are mandated to do so and they all do them in different ways. They partner with multiple um community agencies. This example is from Kingston. Um she has a very um intentional work based around the families and training component that we have for Frisk preschool childcare partnerships and the family literacy programming that she um provides as a school as a whole. And so she works really hard to collaborate with the other schools um on the end of the
024county in Berea. and she has noticed that 42% of her current kindergarten students entered school kindergarten ready according to the brigants. And that's huge when you think about coming in and being ready for school and knowing that you're going to be asked what what letter is this? What number is this? What color is this? And so those are the things that that they are doing to get our students ready. It's also a good time to get relationships built with parents so that they know the expectation of school and they know what to um expect when they do get to school. They've already built a relationship with someone in the school. So if they have questions about other random things like your bus routes or what is PTO, um those those things come up and so
025our Frisks are ready and available to answer the questions or help when there's another need. So, I just wanted to share that with you tonight and give you just some insight on um what we're doing. We will continue to keep doing as long as we can. We're ready for um spring and we're already planning because we are year round. So, um any questions for me about? >> I think the service y'all provide is um out of this world. I mean, it's just >> they work very hard. such a need and um just invaluable. Absolutely invaluable. And I know that that you guys love these kids like your own. >> Oh yes. >> I've seen it. >> Oh yeah. They they all are definitely part of part of the family and we do appreciate the support
026that the board and they always give us as a program because there are times that we need to support and we're just going to keep going until we can't keep going anymore. Well, we help, you know, it's easy to help good people and the the WCO folks mentioned the the two weeks that we were out. >> The problem was it was two weeks in a row, >> right? >> Um, which was about 15 days that they were not in school building, which are 15 days that some of them may not had a hot meat. >> So, you know, we got together and was talking about it here and Miss Carmichael came in and I said, "What do you think?" you know, I think we let's let's try to feed these kids because I'm afraid that
027they're hungry from what a conversation that I overheard at the dollar store. Um, two days later, we fed I can't remember how many kids >> it's about,00 kids on a Friday that that she set up totally gave her the assignment. It's done. And that's just type of person she is. And all the folks that she works at Frisk is fantastic around the county. And you know, Miss Moffin right there, she stepped in and you could tell how much she cared about the kids that she she services. So, um, you know, the the things that you don't hear about, the silent pains that kids high schoolers aren't going to tell us their shoes are too small, right? >> You know, that the last thing they're going to talk about >> and our youth service centers at
028both high schools do an excellent job in taking care of the needs of those students. >> Absolutely. >> Even when that's probably the hardest group to take care of. >> Yeah. And the the kindergarten piece is is big because I mean I saw something on social media just not too long ago. Kindergarten back in the 90s, you know, it was half a day. So two hours of that half a day you spent putting your stuff away and going to the restroom and standing in a straight line and then you have a milk break and then you play go back there and play in sand or do whatever and then it's time to go home. And heck, now we're testing and doing this and trying to put them in groups. >> Well, our dental services start
029at preschool and go all the way up to high school. So, we're constantly trying to make sure that our kids are ready to learn and utilizing all the resources that we have and hoping that it helps to make a difference. >> Yeah. We appreciate you. >> Well, and we're appreciative before you leave that you help out in the summertime, too, because that's a lot of times that people forget about. Do you mind telling us just real quick just a few things people watching that maybe you might do in the summer? Um, for Frisk, each school is going to do individual programming and collaboration with outside agencies. I know that our um, early childhood um, programs with all of the elementary schools will continue. That would be maybe music time or um, Mommies and Me or
030Book Bunnies. There's a lot. So, I would just encourage parents to check on their school website. Um, in the world of food service, we will be doing summer feeding and so those sites will be announced as well. Um, and that's open to any student in the county. Doesn't matter what school they go to, 18 and under. And that's free to everybody as well. So, >> which is incredible. >> Thank you. >> I just attended um family night, I guess it was. >> And it was very, very interesting to watch how everybody just came together. It was put your phone in a box and they had games and stuff on the table and everybody was having conversations. It was really very good to be at and watch. than the different booths that was set up for
031people to look at. So, I enjoyed it a lot. It made me think about what you all were doing. >> We always will have any suggestions how to make things better and anything that you all want us to do, we'll be more than happy to try. >> Yeah, you did a great job. >> Thank you. >> I will give a just a real quick people who have kids that are grown out of their clothes or shoes and they're they're really good shape, our frisky people will love to have those to redistribute to other kids that need them. and even old, you know, adult size because our high schools can really use those. So, if you have good clothes, shoes, jackets, coats, you can take it to any frisky and they'll be happy to take it.
032Even if it's not their size, they'll find another frisky that will take it. Sure. >> And that's really a core component to our frisky people is trying to keep these kids clothed and not be embarrassed about having to wear the same thing over and approve steak. >> Especially khakis. >> Yes. Anything nice and old sweatshirts or cork bars or >> I have taken all kinds. >> Yeah. >> Tubs. >> And we appreciate it. >> Thank you. >> Well, I do too. I appreciate being able to get it out of my house. >> Thank you so much. Next up, we have our construction report. Mr. Jonathan Smith is here with Branskim Construction. He's got a few updates for us, I think. How you doing? >> Any dental work out there? >> Uh, just a quick we,
033you know, I always start off Mass Middle, but things are pretty well wrapping up there. Actually tomorrow Chris our superintendent's meeting with the folks from the city of Richmond to get the final on all the buildings down sports field. So that is all all the electrical plumbing HVC doesn't have finals on it. You're all taking possession of the track and all the fields next week. So all of that's wrapping up and pretty well complete. We got a few little odds and ends just to do but pretty much everything else sports field wise that was still lingering weather kind of cooperating. We've got all that completed. So that part of it will be be complete. Like I say, tomorrow we should have the final on all those buildings at Madison Middle. So uh moving on to
034Waco. Um give you some updates on Waco. Uh a lot of masonry going on at Waco. You can see there they're laying another one of the classroom wings and hallways there. A lot of block being laid over the last I mean we've had rain in the cold weather, but we're we're still continuing through it. A lot of folks out there working. Um they've been I think the last two weekends they've worked out at Waco. They worked Saturday and uh trying to get caught up from some of that cold weather that we had that kind of froze us out for a couple weeks. But they're uh making nice progress there. This is one of there in the foregrounds the one of the restrooms off one of those wings. Media center is the right. You can see
035kind of in the back of the picture that's the gym. You can see part of that steel is being set on the gym. And over to the left I'll show you here. This is the final section of slab. uh that's got to be completed. This is the kitchen dining area. So, there's a lot of underground. They're getting all that complete and that should be poured next week. Uh barring any weather that holds this up, but that that will be the last section of slab on grade that'll be poured. Everything else is poured uh all over the building. Uh this is inside the gym. Uh they're taking that masonry all the way up. We had to get that main girder and those main columns set. They've set a few joists to hold everything in place as
036we bring the rest of the walls up on the gym. So, those are coming along nicely inside the gym. This overall shot there in the front, uh, that's the storm shelter wing. That'll be one of the last wings that we start masonry on. You can see that back plaster wing, it's pretty well laid up. The one to the left, they're starting on it. The media center there in the middle middle and then the gym is to the right. So, a lot of blocks been laid. Still a lot of block to lay, but hopefully now we've got out of this cold, wet, we'll still have some rain, but we can we can keep working. So, um progressing really nice there. That's just kind of overhead shot uh there of Waco. You can kind of see all
037the different areas. Um all the geothermal is complete now. Those wells are in. Everything's tied in. They're making the connection back to the building. So, those are getting wrapped up. And of course, geothermal is a messy job. So we'll hopefully a little dry weather will get some of the site cleaned up around there, but things are progressing real well at Waco. Any questions on Waco? >> That's nice. >> This is the geothermal at Southern and Foley. Um this is the pit where everything comes in connect. This was actually last Thursday, but the baults actually set in this pit now and they're actually back filling now. This is just this last Thursday when this picture was taken or actually Friday, but we will have water on to the section of southern Foley this first phase uh
038by the end of the week. So, they will they will get that. We're waiting on a couple units to come in. Provided they come in, we'll have water on and that first phase, we will have those units complete. But, you can see all all those wells are in. They're all complete, tied in. uh once they get the pit and everything done, they'll start getting all this cleaned up. Uh it's just through the winter doing this, it's just a mess. And they they've done a good job containing it. We've not had we meet with the principles at Southern and Foley like every two weeks and we met just a couple weeks ago and I don't think there's been one complaint. I mean, they know we're there, but it's not really really any complaints from from folks.
039I think they're glad to see the work being completed there. So, but those those wells are done. When they leave here, they will move to Whiteall and start drilling at Whiteall. >> The heat far outweighs the complaining. >> Yes. Uh Foley and Southern, as you can see there, all the main piping is run on this first phase. Most all the duck works complete. Uh they have the electrical ready to set units. The units actually shipped yesterday. We're just waiting on confirmation for this area. We have some of the units for some of the other part of the building, but a few of these units got delayed in shipment and they should be here hopefully next few days. They will get this set. Uh we're going to start on phase two uh next week. Uh start
040getting it some of the demo done on it. But coming along really good. You can see a lot of the duck work. Um we're going to leave ceilings out of this area so we can go ahead and get them moved back in here and get them through the end of the year. And then when summer comes in, we're going to go back in there and put the ceilings in the classrooms. But we'll have all the lights will be wired up securely. Everything will be tied up above head. We just won't have any ceilings in these rooms till they're out for school. We'll go back in there and put ceilings in. Um we had to get a little creative on the main runs of piping. If you've imagined an older building, everything above head, there was
041all kinds of stuff up there. This is actually through the bathrooms. We got the mechanical contractor. We moved inside the bathroom where we had more headroom and we run this main piping along the side of the hallway instead of going down through the middle hallway just to get it in. So, but they got that completed and all that main piping is run and and tied in. That's your uh chill water loop to run your geothermal. You can see the duck work. Some of that new duck work is in uh that's getting completed in some of those shop spaces. Uh you can see there that new electrical panels where everything's getting tied in. uh they'll make all those connections, final connections to the units once those are set. So those are those are coming around really
042well. This is one of the big rooms there at Southern. You can see all that duck works in. It's insulated ready just sitting in it. Turn them on. So we will have heating and cooling in those units. Any questions on southern folk and then White Hall, you have it later agenda that we had the bid opening today here in the boardroom. Um, and you have that later. If those approved, we will start construction in May at Whiteall for those packages. Okay. >> Any questions? >> Thank Mr. Smith. >> All right. >> Thank you so much, Mr. Tony Thomas. >> Clock Belner and Samar. How are you, sir? >> Good. How are you this evening? >> Great to see you. Uh the sun was out so the trees are blooming and the flowers are coming up
043at the day treatment center former Madison Middle. Um you go inside. They've also got a lot of work done. So they're really moving fast on getting uh the walls up. This is where you walk in from the stairwell in the very front. You'll be in the vestibule. The reception would be on the uh on the side there. That's from the other side looking where the reception will sit. So they're just about ready for paint there and dropping ceilings. Um, this is another shot of that area. I'm sorry, this is going um upstairs. Uh, that's one of the classroom areas upstairs. So, that's going to be a nice big classroom there. Um, so they're moving along. Uh, some of the HVAC equipment has already made it. So, uh, we passed the lead time on that. So,
044it's not very often that we get those things earlier than we expect, but they've already installed some. So, so that project's going along good. Uh the cafeteria villain of course just gets the fire alarm and they really haven't even started on that yet. Um and I believe I've duplicated that shot. But so that's it for the day treatment center at the Madison Middle. Any questions on that facility? If not, uh just a reminder that of course the athletics at Clark Moors um are continuing to go back behind the building and then the light poles are up and the grass is getting greener now and that you're coming out of the ice. you know, and this is a lot of work that Madison County is doing, but uh we assisted on the dugouts that you can
045see there and some of the uh athletic lighting is in. Um and that's the dugouts are just just about wrapped up. Um that's a front facing part of the dugout there. Of course, some of the grade is going to be come up now that the uh brought up to the floor level now that the uh weather's getting better. Um, so just thought I'd throw that in there to let you know that the Clark Moores um, dugouts are coming along as well. Plus that whole athletic area back there, you got football, softball, and baseball. So, it's coming along. Uh, Waco, of course, I don't want to repeat too much of what uh, Jonathan said, but of course the gym uh, there with the steel. Um, there's a shot inside of there. Uh, good progress since we've
046come out of the ice. Uh, some new concrete poured. That's the storm shelter area he was referring to. Uh, and just a good shot of where some of the the classroom block is is going up there as well. So, Waco's coming along good. Lots of materials on site. So, as long as they keep the good weather, um, should be plenty of material right there for them to install. He touched on Foley Middle Madison, I'm sorry, Foley and, uh, Madison Southern, pretty much the same report. They're doing a good job of protecting things. Duct works going in. HVAC equipment should be on site soon. Um, a lot of the mechanical piping has has been done. So, good progress. Uh, Whiteall, as he mentioned, bid today. Um, and we'll be around for some recommendations uh that for
047acceptance of bids a little later. >> So, >> anybody have any questions for Mr. Smith or Mr. Thomas? >> Right. Thank you so much. >> Thank you. >> Next, we have Mr. Mark Woods, our CFO. Talk numbers to us. How are you? How are you all? >> Good. >> All right, we will get started with our bank wreck. So, as of February 28th, the district ended with a reconciled balance of 131,422,33351. Um, you see that's actually down as compared to this time last year. We have a lot of projects. Last year, we had a lot of bonding come in. So now we're spending that bond money down and uh taking care of all of our projects of the reconciled balance. The district has $45,500,000 in investments. Those rates range from 3.228 to 3.85. Um the
048funds consist of local CDs and treasury yields. So um the rates have kind of been all over the place. viously took a big dip, come back up just a little bit. Uh we've had a couple of CDs that matured. We're still okay to hold those. So, uh I put them out for a little while longer. Um renegotiated the rate a little bit. Told them we need to get just a little bit higher. So, we got just a little bit more out of those. Um in addition, the board had the balance sheet and the revenue expense report for fe February. Everything's tracking from what I can see, right where we're expecting it to be. Um, we've had a few big expenditures hit us, but we're fine other than that. >> Anybody have any questions for Mr.
049Woods? >> All right. May I get a um motion to approve the monthly monthly financial reports as presented? >> Do a motion by Miss Brock and a second by Miss Coyle. All in favor? All right. >> Thank you, Mr. Woods. Next on our agenda is let's talk about student accident insurance. We have Joe and Joe and John. John, I guess Joe to talk to us. How are you all? >> Great. Thank you so much for having me again. Jonathan, it hurts when you say Southern's an older school because it was the new school when I was growing up. So, that took me back a little bit, but um thank you once again for allowing me to be here tonight. um student accident insurance. Looking at your data, we're averaging about 160 claims per year. Um
050spiking in 2022 when you had 200 claims that year. Um as we lay out that data, 30% of those claims are football. Um the second largest driver of claims is non-athletic um which 22% but when we cross that across the state usually non-athletic are 45% 40%. So the fact that it's just 22% is it's a really good number just says proper supervision uh not people aren't acting up too much that that number is so low is is a good good sign. Uh basketball 15, baseball nine, soccer eight, cheers five. Talk to coach Fel House. But um all in all the numbers look pretty good. Um the policy that we have covers all students. I noticed that there were a lot of field trips uh that were approved earlier. Once the trip becomes board approved, that
051means that school sponsor, school supervised, which means we are now uh going to be respond to a claim. So those field trip claims they would be covered. now and when we do look at the claims data even though we're having 150 160 per year we do have access to a lot of different markets so this year we shopped your account with Hartford which is the renewal Zurich as well as Axis the reason why we like these three companies is that they use K&K insurance um K&K that's who my dad originally started doing student insurance with what they do is they identify your top providers and negotiate with them and we have saved since 2020 Madison County Schools 1.6 million in PO network discounts which is savings to you all which allows us to keep our
052prices flat. So that's the reason why we prefer to use K&K insurance is for those networks. As you can see, the numbers came back. Um, Zurich was the best option, $246,260, about a 1% increase from expiring. Zurich was 265,000, access 258. So, even though there is a slight increase, it it is tied to health care and most healthc care is going up more than one. So, um, we feel like we would recommend Hartford and we feel like they're offering a very competitive rate. >> Can you can you talk about the, um, how many times they can go to see a trainer if they have an accident? >> Yes. So, your policy, it covers 100% of uh, usual and customary charges. The only cap is on physical therapy, which you all cap at $1,000 or about
05310 visits. Um, of course, if there's primary insurance, that would pay first. If there's no primary, we step in and become primary. >> Okay. >> The reason why we provide that cap, it we could always go up. It would cost more, but your losses would also increase and in return, your premiums could potentially go up. Right. >> Perfect. Thank >> Thank you. >> Anybody else have any questions? No. All right. So we are looking at renewing with Hartford $246,260.75 which is a savings of about 125 to 19 um over the other two quotes. >> Correct. >> Is that right? >> Okay. >> May I get a motion to continue the purchase of our student accident insurance as presented? >> So move >> motion by Mr. Ruford. Do we have a second? >> A second. >>
054And a second by Miss Barack. All those in favor? >> I Thank you all. Greatly appreciate you all. >> Appreciate it. >> Everybody buckle in for the next one. >> Um so now we're going to talk about the um the bid opening. I think Jonathan mentioned it earlier for the um HBAC project at Whiteall, which is basically uh putting in the geothermal there. This is our third school, I think. Yes. >> County Public Center. our third school where we were having to replace those LG systems that we've all complained so so much about. So, Brans held the bid opening today. Before I start reading all this, does anybody have any questions for Jonathan or anybody? Okay, so basically they bid out the different trades for this particular project at Whiteall. So, let me read through
055these and uh we'll go from there. So, our motion is to award the following bid package for the Whiteall Elementary HVAC renovation geothermal project. Bid package number 30, which was for General Trades to Branscom Construction for the base bid of $827,888. Bid package number 91 for ACT, which is acoustical tiles to Elaine Allen for the base bid of $158,000. Bid package number 150 HVAC and plumbing to Fry. Is that Fry? Is that how you say that? Fry Plumbing for the base bid of 3,950,000. Bid package 153 for fire protection system to central Kentucky sprinkler for $173,700. Bid package number 160 for electrical to Blue Sky electric for the base bid of $455,544 and bid package 165 for the classroom sound enhancement which was rejected and we will rebid that one. Those bids were too high.
056And thank you to Mr. Clark for helping and with Jonathan for keeping good eyes on that. So the total bid package for this project is 5,433. $5,4335.88. You guys know what I mean. All right. Any questions? Okay. Can I get a motion to approve everything I just said? Motion by Mr. Rutherford. Do I have a second? Second. >> Second by Miss Coyle. All those in favor? I. Perfect. Thank you. So, Jonathan mentioned earlier this project will start in May. So, that will be good to get get those HVAC systems replaced and under control at Whiteall. Next up on the agenda is to set our graduation dates. Everybody's ears perk up. We are looking to set the graduation date for Friday, May 22nd at 7 PM for Madison Central and Saturday, May 23rd at 10:00 a.m.
057for Madison Southern at EKU. >> Correct. >> Any questions? >> All right. May I get a motion to set these graduation dates for May 22nd for for Central and May 23rd for Southern? >> So move. >> Motion by Miss Burer. Do we have a second? >> I'll second. >> And a second by Miss Brock. All those in favor? >> Perfect. Thank you. Next, we have to approve our Paxton Patterson PO. This is the uh the CTE programs that we put in the We have them in a couple of middle schools. We have ranted and raved about these. Mr. Clark and his team were able to get some grant funding to provide these in our remaining middle schools. So, this is a motion to approve the Paxton Patterson purchase in the amount of $336,000 for Madison
058Middle, Ferristown, and Clark Moore. And just a reminder, this will these funds will be from the grant that we received for these labs. That's >> right. I'm very excited about this. These labs are incredible and I'm I'm glad to see them going in every one of our middle schools. Anybody have any questions? May I get a motion to approve everything I just said? >> I'll make a motion. >> Motion by Miss Coyle. Do we have a second? >> I'll second. >> And a second by Miss Bford. All those in favor? >> Motion carries. Thank you. Next, we have our Holston Gases purchase order. This is a purchase order for some supplies for our welding classes out at Ignite North. This will be used with our Perkins CTE supplemental funds. Do we have any questions on
059this? All right. Can I get a motion to approve the Holston Gases purchase for Ignite North Welding in the amount of $38,500? >> Move. >> Motion by Mr. Rutherford. Do we have a second? >> I'll second. >> And a second by Miss Brock. All those in favor? >> I thank you. Next we have to approve some emergency substitute s to approve the emergency substitute certification. This is the education professional standards board requires us to do this every year for substitute teachers that have a high school diploma andor college credits or equivalent but do not have a teaching certificate. need to say anything about that. >> They're just substitute teachers and that's >> just meeting our requirements. Y >> Anybody have any questions? >> All right. May I get a motion to approve the emergency substitute
060certification for our substitute teachers for the 2627 school year? >> Someone. >> Motion by Miss Coyle. Do we have a second? >> I'll second. >> And a second by Mr. Ruford. All those in favor? >> I. Next, we need to create and ratify an MSD teacher position at Kit Carson Elementary for the 2627 school year. Any questions? This is due to student population. >> That's correct. Yes. >> May I get a motion to create and ratify an MSDA MSD I cannot talk tonight. MSD teacher position at Kit Carson for the 2627 school year. >> So move. Motion by Miss Brock. Do we have a second? >> I'll second. >> Second by Miss Burford. All those in favor? >> Next, in conjunction with that MS MSD teacher position, we need to create two MSD pareducator positions.
061This would be also for Kit Carson for the 2627 school year. Any questions? All right. May I get a motion to create and ratify two MSD pair educator positions at Kit Carson for 2627 school year. So move >> second >> motion by Mr. Ruford and a second by Mrs. Cole. All those in favor I >> next we need to discuss and create and ratify a chief of police position. Mr. Neely, do you want to talk a little bit and elaborate on it? Yeah, this has been in discussion for quite a while. um have been banning about probably for the last four or five years as far as a police force um for our own school, Madison County Schools. So, um we really got down to the meat and potatoes on the money on what it
062cost, how it would benefit um compared to what we currently have in our schools. Uh we met early December and I gave you all some initial numbers. Um what it would look like, how it affects, who it will affect and and looking at all of those things, we do think that um that this would benefit all of our schools, our community, students, everybody involved in the Madison County School System to have our own police force. Um, and with that, you would need a chief of police, somebody that would be in charge of these policemen that will be in all of our buildings. So, that is uh what we're starting. We're going to hopefully get this out if approved to see uh the level of interest on folks that would like to be the chief of
063police. And that would be who would every policeman in our building would um report to the chief, not the principal. That's kind of where we would like principal has, but they've got plenty to do and they don't need to be in charge of the police and this that and the other at every building. They've got plenty of things that they can do. So, by having a chief, that's who they would report to and the chief would would make sure that every policeman on our grounds and we'd have a policeman on every campus uh would report to them which streamlined things very a lot better. So >> the principal would still know. >> That's correct. Absolutely. >> And the chief would give them professional development and stuff like that. >> Yeah. There are there are requirements
064and we'll elaborate on that as as we go forward for every SRO, a school resource officer to be on our campuses. So they would have to have trainings. They would have to do all that. And the chief would be responsible for making that happen. >> Yep. very exciting times I think for for Madison County. Um I'll brag on the board and and and the folks before me on laying the foundation of being financially responsible because most counties when they come up with their own police force, they want to be able to raise taxes to make it work. We don't have to do that here in Mass County just because of the ground that had been laid for the last several years. we're in a good spot where we don't have to do that. We have
065the money available. And I think for the safety and security of all our folks in Matson County, it would be a win for everyone. >> And I think too, it's it's also worth saying that our current SRO's and these partnerships that we have with our local law enforcement is is phenomenal. Um we we have got the the best people this county has uh working with us right now. Right. >> And uh this is 99% an economic decision. >> Yes. And I've talked to each entity, every chief that's involved um that we're doing this. They're to they're totally behind it because what happens, it makes the county safe. I believe they can get some of their workforce back and and not going out to the schools because we'll have somebody there to handle. I think it's
066a win for everybody. >> Yeah. And we should tell everybody, you've done, we've done our due diligence in talking to other school systems that already have this in place. >> Yes. >> And um >> Yes. Montgomery, Laurel, Clark, Palaski, we have wore them out, asking them questions, actually bringing their people in, discussing, having long conversations what works, what doesn't work, how would they do it over, what they like, and you know, it's all of them have been incredibly positive about having their own force within their own school system. >> And we've all agreed we we'll either do it right or we won't do it at all. Right. >> That's right. Yes. >> And we've all had a sit down one at a time going over the numbers, the advantages, disadvantages. >> Yes. >> And all
067agree that we're doing the best thing for the students. >> I think it'll I think it'll slimline our process with their SRO's in our schools by having one person in charge instead of the three chiefs because all three departments, they're all fabulous. They are all great, but they all have their own standard operating procedures. And this will get all of them. We'll have one standard operating procedure for all our SRO's and it'll make everything more streamlined >> as well as the economical advantage. >> Yeah, that's a good point. >> That's a good point. But if we need extra police like in an athletic event, graduation, >> they they all are aware that they we >> they can we will still use them. Yes. >> I think the plan is to still maintain those >> partnerships
068and memorandums >> because they have been excellent for us so far. We definitely don't want the public thinking that we're not happy with the sheriff's office or the Richmond police office. >> That is not the case. >> It's all been very positive. >> Very positive. >> Anyone can >> Yeah. >> We hope. >> Well, the big thing is we'll have someone in every school or campus, >> right? >> Yep. >> All right. Do we have any other questions? >> All right. May I get a motion to create and ratify a chief of police position and approve the job description and salary schedule that we've all viewed? >> A motion by Miss Brock. Do we have a second? >> I'll second. >> And a second by Mr. Rutherford. All those in favor? >> Next, we have
069our superintendent report. Mr. Neely. >> Okay. I'll be brief since the weather is breaking we think. And then I looked at it's going to be cold next week. So calling for rain and snow. these days >> and that's because the the middle schools and the high schools, all the spring sports start Monday, of course, but um we're thrilled to kind of get back in a rhythm. We had our DLT this past Thursday with all of our principles. Um everybody and I feel like everybody's in a good spot with what did they say 38 days and that was on Thursday till state testing. That's incredible to me that it's almost over. Um, and now we've set the graduation date, so it's almost over. Um, so, you know, time flies, uh, when you're having fun and we're
070having a big time, but we're thrilled to get back in routine. Um, and that, you know, we are down to the to the back end of the school setting. What I wanted to say, I want to bring up three schools today because we we have made uh a huge initiative on school attendance. And the three schools that have shown growth every month through the five months of this beginning of the year is Silver Creek, Glenn Marshall, and Madison Southern High School. They have continued to excel in their attendance. Uh and that's something especially for a high school that's hard to do. Um, and our attendance in February, I think Chris showed me, is a percent up from the previous years. And February is usually a rough month for us, right? >> Sickness. Lord, everybody up
071here has been sick and their kids have been sick. but to be a percent ahead just in the month of February. I can't wait to see uh what we're going to be percentage-wise at the end of the year because every principal and every teacher and all of our folks in all of our schools have made it a point to try to increase their attendance to make sure that they're in school. And it led to what Miss Carmichael talked about today, how important their frisky folks are on saving 46 days with coming and checking out their teeth. You know, and that's community partners that we've got, as you stated, three different groups. You know, we're lucky as as a county to have three groups that come to us and say, "Hey, can we help?" Absolutely you
072can help. Here's this day and here's that day. Because we certainly don't want to turn any of that away. So those partnerships are are fantastic and I want to thank everybody that's been involved with that. Coat drives, shoe drives, all of that is helpful to keep our kids in school. That's my board. >> That's wonderful. I'll um I'll say just a quick word about the attendance since you're talking about attendance. You know, we hear a lot about the only reason we care about attendance is because of the money. And while yes, some of our state dollars are tied to our attendance, I can tell you that this district does not focus on attendance for the money. We focus on attendance for our students, for their their betterment, their their health, their social emotional, their their
073welfare, their being able to eat. Um just the structure and and learning and and just giving them that culture. It is not about the dollar when it comes to focusing on attendance for us. So, I'll say that piece. Anybody else had anything? >> Well, you have to appreciate some of these principles that's gotten really creative on some areas. I've seen pies flying and >> Yeah, that's right. >> They're trying. Absolutely. >> I've got to commend Mr. and his whole team, you know, when we came to them um and just started talking about our own police force, they took the ball and ran and it has been a tremendous amount of work. And with his leadership and the rest of of the team, you know, it's it's really nice to see our vision come to fruition
074for the betterment of the students and staff. And I I'm I'm so pleased and so proud of you all. you've just really done a great job and I'm anxious to see how it all comes together and how it benefits everybody. >> Good job. >> Thanks. >> I want to also say I want to congratulate uh Miss Janie Winkler and Carrie Hall, our our nursing uh our head nurses and our our nursing supervisors and all of our nurses. Um I attended as did Mr. Neely and Mr. Clark and Mr. Ray um last week. They received um our district received a heart safe school designation um from the um project atom which is something out of uh UK healthcare and basically what that means is we have been recognized as one of the very few districts in
075this state that has a cardiac team in every building. So we have cardiac teams trained in every one of our buildings. We have AED machines in every one of our buildings and these teams know how to respond if we have an emergency. So I I know um Miss Janie and Carrie have worked very very hard with our nursing staff um with our principles in our buildings to do that training, put those teams together and um they they really deserve a lot of recognition for all the hard work that they've put into that. And that's just again another safety thing that we're trying to do for our students and staff. Um, we hear horror stories about things that happen in other other districts and in other schools. You know, nobody knows there is no AED machine.
076Nobody knows how to use it. Um, and you know, you have really bad outcomes. So, I'm I'm really really proud of these ladies for all the hard work they've done. So, I just wanted to give them a rah for that. >> Anybody else? >> Just remember AED. Turn it on. It'll tell you what to do. It's very It's literally that simple. >> Turn it on and it will tell you what >> The key is that it comes on. >> The key is it turns on. Well, they did a demonstration on, you know, if some someone happens to have an emergency situation and I was I was highly impressed >> at how coordinated it was. And um I know if anything ever like that happened to me, I hope I'm in one of those buildings. Yeah.
077>> Because they really know they really know what they're doing. So that group was thrilled because we were the biggest district that they >> Yes. >> that's that's got this designation. So >> yeah, and there are very few of them. So kudos to them. >> All right. May I get a motion to adjurnn? >> So move. >> Motion by Miss Brock. Do we have a second? >> Second. >> And a second by Miss Bford. All those in favor? >> Thank you all. And we are adjourned.