Regular Board Meeting- August 25, 2025

001are not here due to illness, which is right here behind me to my right. >> To the flag of the United States of America, to the republic for it stands nationy, justice for all. All right. I need to uh make a motion to recess the regular board meeting. >> Second by Mr. Wilson. All those in favor? >> I. Any opposed? Motion passes. Now I'll call to order the Woodford County Public Schools Finance Court meeting. Can I have a motion to approve the minutes from the July 28th, 2025 finance court meeting? Motion by Mr. Mr. Wilson. I'll second that. All those in favor? >> I. Any opposed? Motion passes. Can I have a motion to adjourn the finance court meeting? >> Motion by Mr. Wilson. I will second that. All those in favor? >> I. Any

002opposed? Motion passes. Can I have a motion to resume regular board meeting? >> Motion by Mr. Wilson? I'll second that. All those in favor? I. Any opposed? Motion passes to resume the board meeting. All right. Do I have any proposed amendments to the agenda? >> Mr. Chairman, >> I do have a an addition to the agenda. I'd like to add this under the regular agenda has item E and that's to approve a data sharing agreement with Acadian Learning Online. Uh the reason this is uh necessary this evening, Mr. chairman is we have been approved for a a grant and we need this agreement to to finalize everything. So I would ask that we add that to item E. Thank you. All right. Any questions? All right. We won't put that at item E. Data sharing

003agreement. Is it okay if I reference that when we get to that point? Okay. All right. Up next we have our Are there any other proposed amendments? All right, next up we have our superintendence report. Dr. Jones, >> thank you. So, for this month, I wanted to share some of the um community leaders that um I've been able to meet with. Um I worked with the u met with the workforce development council and that was an incredible meeting. We had several people around the table really talking about um what are the strengths of our workforce um system in in uh Woodford County, what are some of the challenges and maybe what are some of the areas of strategic focus that we want to focus on in the future. And I've also met with uh Chief

004Rob Young um several times. He's been an incredible partner in really brainstorming um around safety, around traffic in the mornings and in uh in the afternoons and that's been an incredible partnership. Um Versail City Council, Midway City Council. Um we've I've also met with our Wood County Fiscal Court, and then I met with our new adult ed uh director at KCTCS. And then um also been in contact with Amanda Bledsoe, our representative. Met with Mr. Matt Moore with the Kentucky Center for Safe Schools. We had a really productive meeting and then also been in contact with Dan Fister, our senator as well. Wanted to share just a few community engagement highlights. Um I was able to be a part of the um family fest right before school started and I have to say that was

005an incredible partnership um with our community. Um several groups came together to really support that festival and um there were almost 500 students in attendance and their families. So that was a huge success. So, uh, we're thankful for those partners, um, that that really made this happen along with our family resource, um, center directors. Um, I was also part of the unity in the community event and that was an incredible event where several students um, were leading that event and um, several elected officials and community leaders were there as well. Um, couple of the things that we're really excited about. We've had a couple press releases. One about our EMS program, uh, our pathway here and, uh, Judge Kay has been an incredible partner as well to our school system, and, um, he's really been

006able to partner with us to get this EMS pathway up and running, as well as, um, our fire science program. And then we also had our press release for the donation of our cruisers for our um police force here with Woodford County Public Schools. And then I just want to highlight again the partnership that we have between Chief Sutton, our um police chief or our internal police chief as well as Chief Young and Lieutenant McGee for coming to the table to really partner and problem solve around our traffic. That has been a huge improvement. I'm so thankful for our partnership with them. And then some staff engagement um highlights. Opening day was incredible. The um energy, the focus, high morale. Um our theme is this year is unite the hive. And um my my uh

007keynote was about being a great hive member. And um I have to tell you that our team at central office and our school leaders just really came together to do a wonderful job um with opening day. And it was it was very inspiring. Another thing that we had that I want to highlight is just our leadership summit. And that's where all of our Woodford County Public Schools leaders leaders came together to really look at um our portrait of a learner, what we're focusing on, what's most important, and then what are we doing this year as a group of leaders to really continue to go u more in depth with our portrait of a learner. And then um first days of school were incredible. I've been in several classrooms seeing a lot of um sense of

008belonging, building that sense of belonging, high engagement, and high rigor in those classrooms. And so I just really want to brag on all of our staff members um just for a really great um job well done the first week and a half of school. It's been incredible. I also wanted to highlight in my remarks um transparency with the budget. Um we had our um August work session on 8:1525 and prior to that work session um I asked our board members to um identify the questions that they had around our budget and uh that was very helpful as our team really prepared um the work session around those questions. Um, we do apologize because um, we did have an internet outage that evening. Um, but we did make though make the slide deck um, public immediately

009um, the next business day after that. And so we wanted to be very transparent with that. Um, I did collaborate with our um, CFO, Mr. Shane Smith as well as Bayard Financial, our financial partner to really verify and work on all of the questions that our board members had around the budget. And then in terms of transparency with the community and staff, um our team came together to create a one-pager, a one-page summary um around that work session and to really get um a summary about those uh the budget questions and the as well as the tax rate overview. Um, and then from the questions that we had from the community members, uh, based on that one pager, we've created a an FAQ, a frequently asked question section. And there's a trend, there's a budget

010transparency tab on our website so that you can see all of this information there. And as we get questions from the community, we are also posting those with um, verified answers. And we're also putting our one pagers and any other communication that we have um so that the community, our staff members, I sent out a video to our staff members explaining um our budget and our current situation. So, we're just very we're wanting to be very transparent um with all of that. And one other question I wanted to follow up on. Um, our board members and a couple people, several people in the community have asked this, so I wanted to get answers and I wanted to be able to share that that answer with you. And this is also going to be on the

011FAQ, the budget transparency FAQ as well. And so the question was, did paying money out of the general fund directly impact the budget challenges we are currently facing? And the answer um the the following amounts were transferred to the building fund from the general fund. Some of which some of these expenses or the amounts were transferred not just for the high school project but I'm going to give you the specific numbers that were transferred. And so in 2019 600,000 in 2020 350,000 in 21 350,000 and in 22 350,000 that was transferred from general fund to the construction fund after the bonds were sold in 231,52,299 was transferred back into the general fund um from the construction fund. And so all of the expenses that were directly tied to the construction fund were redistributed back to

012the general fund. So I just wanted to make that very transparent and clear the answer to that question. And then I have just a few I'm sorry special shoutouts. Um I do really want to feature and I know you mentioned it last time but the the numbers even larger now. um Courtney Choir and her staff um food service um served over 54,000 meals this summer and I've had so many incredible like just families comment on how much uh of a service that was to them and their families and we have a lifeguard here as well that could vouch for that for that particular feeding site and uh and it was just really I'm just really proud of that. Um, and then, uh, I also will have to tell you that a couple of our schools

013received a grant for fresh fruits and vegetables. And as I'm walking through those hallways, I'm seeing little cups of vegetables and fruits for for students to just grab those on their way uh, back and forth to class. And that's an incredible project as well that she's spearheaded. So, I just want to give a special shout out to her. And then um I also want to give a special shout out to J Judge Kay because our executive judge because honestly he has been an incredible partner um and he really believes in our school system and really believes in the success and I'm thankful for that partnership. Um it's it's really stellar and it's above anything I've I've ever seen out of a judge executive personally. Um, I also wanted to just give a big shout out

014to Chief Sutton, Officer Mike Forney at the high school, and Officer David Clark at the middle school for really stepping up and um being part of the short-term uh solution to our our traffic issues. They've they've problem solved. They've brainstormed, and they've been amazing. And so, just want to give them a shout out for going above and beyond on that. And the last thing I'll say is continue to round with teachers um with uh families, community, and I'm continuing to see that um opening day was one of the things from rounding that I've heard it was a huge success. Um the other thing that I'm hearing is that folks are appreciating the increased communication both two-way with staff as well as community. And so that's a plus that I'm hearing from rounding sessions and that

015um people appreciate it's it's not green yet. It's it's yellow or uh yellowish orange, but our budget we are becoming we're transparent with it and so people appreciate that and we're continuing to communicate about that. So thank you so much. >> Perfect. Thank you very much. That was a lot of great information. >> Sorry. >> No, that's perfect. That that was well needed. I I'll say that. So thank you. >> All right. Well, we will move on to our good news report. Uh Millie, I'm gonna start with you. You had a pretty big weekend. >> Yes, I did. Um I just wanted to give a big shout out to all 16 girls at the high school who competed in DYW on Saturday. And a shout out to all the women that made that possible. It

016was an amazing event. And a special shout out to Clare Pool who won DYW as long as a $3,000 scholarship to any college of her choice. >> Mr. Wilson. Mr. Chairman, um last Friday I had the u the privilege of attending the first function on our new high school track. They had a the boosters club for the track had a 5K run and a onem run and over 200 people from the community participated. Were you there? I don't know if I >> I helped out but I wasn't there. >> Okay. I was >> I didn't if you were there I didn't want to leave you out but the excitement >> from community members, students, teachers, employees about that facility. It put goosebumps on me. I mean it was just amazing uh how excited everybody was

017and the track was I mean it was just beautiful. It was everybody was so prideful. It was just truly a great experience and I want to share that. >> Very good. Thank you, Dr. Gold. >> Well, I want to give a shout out to Millie for placing in and getting your scholarship awarded. I saw your picture, so congratulations on that. I know that that's a wonderful program and um takes a lot of courage to participate in that as well. So um so I appreciate that um contribution. I wanted to share that we are going to have a public schools wellness fair. You guys should have some information coming home um to through our students and on our Facebook pages and all of our social media outlets. Um this is going to occur on September 12th

018um in conjunction with the home football game. It'll start a little bit before the football game and run through halftime. We have a lot of community partners that are coming out and sharing about their services and all different types of wellnesses wellnesses wellness opportunities that are offered in our community. So, and a big shout out to the committee who put this together um including Miss Amy Oats who is spearheading that community uh committee rather struggling with my words tonight. It's been a busy day. Um the other thing I wanted to echo Dr. Jones in the traffic flow. I mean, I have been, those of you who have been tuned in to these board meetings know that I have been chirping about that for ever since January. So, I am just beyond pleased with the traffic

019flow and to see the partnership um through our police force, both um our SRO's and our our um city police force to make that happen. And thank you, Dr. Jones, for being an advocate advocate for that um as well. It has made traffic patterns so much safer. I believe I've gone through them as a parent dropping my kids off and I'm just really excited about that. Um kudos to all the parents and guardians and families out there and teachers and school staff. We have made it through the first week. Heading into the second, we've rounded the corner. So um I know that the back to school activities, as fun as they are, can be a little bit overwhelming. And I want to just say thank you to everyone who made those possible and welcoming our

020students back um into our buildings as well. And a big shout out to Dr. Jones for all her work she's done. And I cannot say I've been a community member or working in this community for most of my life. And I don't remember our school um superintendent ever being as transparent about things as she has made the efforts to. And I know that there's been a lot of follow the social medias. Um I know that there's been some push back about transparency and that sort of thing, but I will just say give us time. I think this is going to be a a thing that you will continue to see with with Dr. Jones at the reigns here and I'm just so very excited about what our future holds in that area. So, um I'm

021hoping that everybody follows along and just gives patience as we continue down that process of transparency. I think it is so vital um to our community and our partnerships that we build within um our community members as well as just having every member of our Woodford County greater community trusting the decisions that we're making and and what the path of those decisions look like. So, um, and thanks for everyone who's watching us from home because I'm sure that this is a meeting that is probably well, um, attended virtually as well. So, and I want to encourage everybody to let their voices be heard and to come and be present in our board meetings. Everybody has an opportunity to speak um, and that is a really great platform to get your voice out and directly to

022us as elected members as well as our superintendent and other folks that are consistently spending their Monday um, nights in this room with us. So, please come attend and share your voice. So, that's it. That's all I got. >> Thank you. >> You're welcome. >> Um, well, I'll finish this up. Um, I always think it's really great when school records get broken. I think it's a amazing feat. And so, I just want to give a shout out to Bradford Lacefield, um, who beat the record for Woodford County High School boys golf team for most career tournament wins. So, great job. It looks like that, uh, almost a 20-year record. 2007 is when that was set. So, great job, uh, Bradford. Um, I also wanted to add on Millie started with the the DYW Distinguished Young

023Women uh scholarship competition. Um, anytime we can praise 16 high school students at the same time is amazing and the work that they put in, the the talents that you showed, the scholastic achievement that you displayed, the interview skills, everything was incredibly impressive. So, um, you all did an amazing job. Um, there was over $18,000 in scholarship money raised that was awarded out. Um, so that's I think that's one of their highest years. They also uh got to give props to our new auditorium at the high school. They had around 350 people in there. Um, which is the highest turnout that the program has had. They used to have to have it out at Anderson County. Um, because that was the the closest high school that could fit that many people. Um, and I think

024last year they had around 160 or so people there. So more than doubled it with participation because you all had a great cheering section. you had so many friends and other students that packed that auditorium that came to support you. So that was really uh fun to see as well. So yeah, can't say enough good things about it. All right, so next we're going to move on to our uh let's see, Safe Harbor Academy presentation. What do you have for us, sir? Is it mic? Sometimes trying new things take just a second to >> No problem. That's actually why I was late today. I thought the meeting was at Safe Harbor. >> Oh. >> So, I stood outside of the Safe Harbor doors for 20 minutes trying to be let in. So, I'm glad there's

025a Safe Harbor presentation and I got something right today. >> There you go. >> Mr. Culbertson, thank you for being the guinea pig on the technology. Uh, >> it is all good. So, while this is while we're working to get technology working, um glad you're here. Um first and foremost, thank you. Um I need to to recognize several people. Um part of Woodford County alternative education programs in includes several programs. Um for um before I jump in, I guess I should introduce I'm Logan Culpritson, principal and of Safe Harbor, but also Woodford Virtual Learning Academy. And there are several different people that we need to recognize. First and foremost, thank you um to our superintendent, but also uh to our board because we couldn't do anything that we do uh without the pieces that you

026drive and do, getting community feedback uh communicating, collaborating with all stakeholders. So, thank you for that. Uh also over on my right side, uh Kristen Wilson and Carrie Householder are our guidance counselors for not only Safe Harbor, but WVLA as well. And I'll just go around the room. Uh but uh everybody from Mr. Wells is assistant superintendent HR. Uh you've got curriculum instruction over on my left and my right. Uh so you've got Susan and you also got Scott and Ryan. And um technology Josh, thank you. Um and we're we're getting there. Um but we um thank you for everybody's support because we couldn't do individualized career opportunities and pathways without that team support. So, first and foremost, thank you. And I think here we go. Yep. All right. So, with that said, uh there

027are several parts that fall under um our Woodford County alternative education programs. Uh Safe Harbor everybody knows about. It's our in-person program that has 35 students. uh for in person. Uh Woodford Virtual Learning Academy has gone through several different iterations in terms of uh we've been Night School, we've been WVLA, we've been Safe Harbor Virtual, we've been an A8 this past year. We're moving to an A5 this year. Um and so uh I'll get more into depth on that piece here in a little bit, but adult education falls under our supports as well. And we also want to highlight our Frisk because we have the opportunity to support Frisk who supports every school, every student, every family in Woodford County in addition to school within a school. Uh that looks different at the middle school

028and the high school. Uh the middle school it is a transitional program. At the high school is a credit recovery program and also making leaps and bounds. Uh thank you. I think uh Tyler Reid is over my right shoulder. Um and so uh he as well as the middle school and the rest of the high school staff are phenomenal um in their collaboration. Uh when we have students that transition or questions that we need to find an individualized pathway uh that's all done through communication collaboration. So again it's a team event. Would also be remiss to not celebrate uh have the take the opportunity to celebrate the life adventure center. I think this is year six or seven uh that we have collaborated with another local community partner and I believe they are currently in

029all of our all of our schools currently. Um they we have the the luxury and the benefit to be able to take all of our students to life adventure center and build resiliency outside the classroom that then transcends into the classroom as well as into the work setting as well. We change every year uh in terms of whether it's a system or a process change and those changes are made based off our students. What are our students needs? Uh what are things that are changing in the environment that we need to uh change from year to year but one thing that has stayed tried and true uh for safe harbor academy is in partnership with young adults, families and community um we will prepare all students to be college, career and life ready citizens. We

030do that with one collaboration but also rigorous instruction. Uh if you've been to board meetings in the past, you've heard me say we want to meet students where they are. And and that is still true. We want to meet students where they are um behaviorally, socially, emotionally, uh academically. We want to make sure that we're challenging them. And so, we're going to get into a couple of pieces here in a little bit that are going to talk about how we're going to try to do that. Again, we support transitional needs, but we also support a lot of individual career opportunities andor uh learning opportunities rather uh through WBLA and Safe Harbor. These are direct instruction courses down in the bottom right. Um in the top part, I'll start there. We serve applicationbased students for grade

031six or excuse me, grades 9 through 12 for Safe Harbor. Uh we also in the past have done grades 6 through 12 for WVLA. It's actually 9 through 12. Um, and uh, we which is middle and high school for both WVLA and Safe Harbor Academy. And we do have a uh, co-op program as well as tech school collaboration. I realize that's changed this year uh, with um, the transition from Fat County and other options to in-house. And so we look forward to continue to grow that opportunity as well. Our project-based learning initiatives we've been doing for several years. uh everything from landscape to a couple of uh in-house forensics and uh and other opportunities that we have built in. But um our charge is really to intentionally build that out and to make that a

032part of every direct classroom um other elective learning options. And so those are pieces that uh we have work to do this year. These are our big rocks and everything we do uh we work through professional learning communities and we're really focusing on student engagement. Um part of that student engagement again ties back to the project based learning but we're also looking for uh ways to really tie in uh the why for our students to get that intrinsic buy in uh to make sure that we're connecting uh push pulling um in that learning process through that learning pit. Our second big rock, this is the way we do business. This is our MTSS process. This is our mental health and wellness. Um, we look at this data, academic behavior and attendance for all students. And

033we we not only take that data, but we need to collaborate with all stakeholders, whether it's at the high school, at the middle school, uh, with um, outside agencies, therapists. We're trying to get as much data as possible to make sure we're tying in the best learning path for each person. This is again a focus on our big rocks. Uh this piece really looks at um really our leadership charge in terms of we continually have to be uh providing clarity. We have to be collaborating with all stakeholders and again our our uh push for this year uh and our push always part of our continuous improvement process is increasing 1% or improving 1% every day. These are some of the pieces we've already worked through on our project based learning. Uh we're going to be

034flushing that out with uh our lighthouse this year. We have a couple service learning opportunities with Huntertown Interpretive Park and Sue Finny and um looking to again make that more intentional and u I guess more systematic through our offerings. We are not traditional alternative ed. Uh people think of alternative ed and think of 70s, 80s, 90s, pick your favorite old movie. Um and we are not that. Uh we are an individualized learning uh pathway opportunity for each and every student. Uh that has been our charge in terms of uh community family engagement in terms of changing the hearts and minds. Uh we continue to uh to fight that battle. uh we've got great young adults, great leaders and it's a matter of connecting them uh to best serve as they choose their direction in life.

035So, oh next step, so I leave that out. Uh portrait of a learner uh really been making some uh some continuous understanding and growth from a student and adult perspective. Continuing to work on those pieces. Uh STLP we started last year, look forward to having a team this year as well. And um the the other pieces are pieces that are have been a carry forward from year to year. Here is our alternative programs. Uh previously uh A5 Safe Harbor Academy is a district-run alternative learning or excuse me a districtrun alternative learning program. Uh we were last year our WVLA is an A8. So it would have been separate. We've reconnected that. That does fall under safe harbor under our A5. And so that is our new org layout. And we do offer full virtual um

036hybrid that could be hybrid in person there at the high school or safe harbor in addition to New Horizons which is a a little bit more focused uh subgroup and you're going to hear from New Horizons I believe in the future. So I won't share a whole lot there. Uh but the New Horizons does synchronous where we do asynchronous. And so it's a little bit different structured tier pathway. a little bit more um on New Horizons. Uh they do use a different platform than we use. We use Egeneuity and uh they they use a different platform with synchronous instruction and um again this is a continuum of free access to public education and so we want to meet our kids where they are. Um this this um platform is is designed for uh individual users

037just like uh WVLA, just like Safe Harbor, just like all of them. So here's our roles and responsibilities. Again, I won't uh point out everybody in this room, but we have uh not just our WVLA team, uh but we also collaborating with our chief academic officer, I believe it was also over my left shoulder, Mr. Ryan Asher, and uh district counselor um uh social worker rather, Joe Hargus, and all of our um our homeschool traditional schools as well. Now, I'd like to move forward to our uh celebration of our frisk. Um these ladies uh show up every day uh looking for the sole purpose of removing obstacles for our students and our families. Um I'm not going to read these to you. Uh but re realize each one of these numbers represents um a not

038just a student, multiple students, families uh that are impacted every day. Again, this is a snapshot. This is not all-encompassing um of all the things that they do, but again, Tory Hunley at Woodford County High School, Mallerie White is at Woodford County Middle and Safe Harbor. Selene Galvin Simmons at North Side, and Deianne Watts at Huntertown and Southside. And just really want to give them a shout out as well. Um all the folks I've mentioned here deserve their own individual shout out, but uh I try to reduce my slides, so I won't do that tonight, but do want to celebrate everybody and their collaboration. Again, back to highlights. Uh here's some of the uh pictures of um either our lighthouse um team building or life adventure centers in the bottom in the bottom left in

039the center whether it's kayaking or doing the high ropes course or doing the the challenge wall. You see a little bit of our forensics class, a little bit of our CPR hands-on. Uh Huntertown Interpretive Park is in the middle. Again, these are all pictures of of our um our students, our faculty, our staff. Um we're in the people business and and we've got great people. And so um it's my privilege and um u well just that it's my privilege to be able to sit up here and celebrate all our students and staff um and the work they do together. Uh because nothing's done in silos. It's all done together. And that's all I have. >> Chairman, um I'd like to u thank Mr. Culbertson for coming this evening. I've known you for a while now,

040and I can't tell you how much I respect you. Uh the words that I'm about to say are not only for you, but everybody that works with you and touches students. you uh you brought out that um you all want to remove obstacles from our students and parents and nobody does it better than you and your staff. Uh, I wish people had a better understanding of the obstacles you're forced to overcome. Uh, because oftentimes they are they're great and you don't know what day another obstacle will appear, but you always uh endeavor to to overcome those for your students. Uh, to you and all your staff, your heart, your compassion, your care for our students is most appreciated. Thank you. >> Thank you. >> I love that you use the analogy of remember the the

041old movies the 70s 80s 90s that when you think of alternative schools and it would probably be very easy to have one of those, right? You could just sit back and let it be that. But the fact that you and your staff don't and that you care about these students and you're flexible with the education that you're able to give to them is an immense accomplishment. the partnerships that you've developed, the care and the energy that you bring to those students, and you said repeatedly, meet them where they are because that's what they need. Um, so I just have to applaud you for all of the work that you don't fall into that what they used to be type of situation. >> Thank you. >> I cannot say how much I love and respect all

042the things that you all do at that school. Um, I know that you know this about me, but I'll share this for context. I I worked in the Methodist home for many years. I was a classroom aid in the alternative school from the Methodist home side when the um classroom was on on campus. And I know firsthand the trials and tributes that our students that are facing these challenging situations go through and the relationships that you build and showing up every single day and accepting regardless of what has happened the day before and just starting a new and the fact that your students don't want to leave your classrooms and want to stay with you and I think that that's just a testament to everything that you do as a leader and that your staff

043do um and your teachers to just make them feel supported. ed and loved and cared for every single day. So, I just I love hearing about the programs um and the community support and I just hope that everyone continues just to wrap their love and care around you all and your students um so you can do all the amazing work that you're doing in your community um as well as in your classrooms. It is truly life-changing to have educators such as yourselves to support them and through their most challenging times. So, you are making a difference. those positive childhood experiences absolutely negate the negative ones and I I just appreciate all that you all are doing. >> Thank you all for giving us the opportunity to celebrate not just our kids but our staff and

044faculty as well. Thank you. >> Thank you sir. >> Thank you. >> All right he's disconnecting. Our next piece is the strategic vision presentation by Stutter. Thank you, Mr. Adams, for being here. >> Thank you for the opportunity to share with you for just a few minutes tonight. Um, thank you also for partnering with us at Stutter Education for the next few years. Uh, it'll be a joy to be here in Woodford County. Thank you also for um your commitment to the facilities in Woodford County. was able to drive by the new high school and and goosebumps is probably a a really appropriate word for opening a new school in A1 high school community. Thank you also for a willingness to support alternative education the way that you do. We need that in Kentucky. We

045need that throughout our country. So, um thank you um for that. My name is Bill Adams and you probably first heard of student education at KSBA or KASA with uh Dee Ashby. Dee and I are the student education coaches primarily based in Kentucky. And so just very quickly, I spent the majority of my career in me county just about an hour and a half west of here. This is my family. My wife still works in Me County schools as the language learner teacher for the district. Um, two daughters, one in South Florida and one in Chicago, both happily married. uh student education partners with school districts and and really other organizations all throughout the nation's nation, but uh these are the school districts that we partner with in the state of Kentucky and DD and

046I cover those. Uh we won't read all of this to you, but but I think it's important um that we share from the very beginning that what we do is is we don't come in and say, "Okay, this is what we're going to do." do we come in and meet the school district where they are um and try to match where we are with what we do next. And and what matters most to me is that the work that we do prepares each and every one of you all to be more successful at the work that you do. And so I like to think of it if if if we have a an opportunity to work with with people in Woodford County and that we go home and it feels like oh that was extra

047or if it feels like that was off track or if it feels like that was more then we missed the mark. It really needs to align very tightly with where uh we are supposed to be and and through conversations with Dr. Jones and and you all, we decided that starting with strategic planning was the place that we were going to start in Woodford County. And so, uh, our goal is to this fall, uh, work on the strategic planning process that will hopefully, uh, by December, maybe January, bring you a strategic plan that, uh, gives us a very, very clear definition of success. uh gives us the the documentation that will help us with decision making that is very very clear pointed toward um these uh criteria, not the will or the whim of of things

048that may be out there in the community um or elsewhere. Um, it it gives us a a a real firm sense of how we make decisions with human resources and financial resources and it really just galvanizes our collective commitment and will for a vision of excellence uh in Woodford County schools. Um this I I tell people when we talk about strategic planning, you have to imagine yourself of being this red stick figure uh with one foot in the past and one foot in the future. And you all know Woodford County. And so when we communicate with people, the very first thing we're going to ask is what are the traditions? What are the history? Uh what is the history? What are the things that are currently working? We need to build on those. Uh because

049if we if we ignore those and solely look at the future, then we've missed the mark on on the the in the same vein, if we um solely rely stay in the past with without a forward focused vision, we miss that too. So So we'll be asking you to have one foot in the tradition and history of the past and one in the future. the the work that you're going to hear about in just a minute about your portrait of a learner that you've worked really hard on um is is perfectly aligned with where our district strategic plan is going to go. In fact, I think it will be the lead of of the work that we will be doing for the other parts of the organization. So, I think that will be a perfect

050marriage there. I also think it'll really go nicely with Kentucky Department of Education's um local accountability model that is coming on board because this strategic plan that we will develop will really help us determine um and prioritize the measures that matter most. and once we find those measures to be able to align actions and tactics and strategies that will help us accomplish those and it puts a measurement tool in place that we'll be able to to keep at the forefront by January we'll have a strategic plan and so sometimes I'll say well great big deal we have a strategic plan we can either a make it a nice pretty poster that we put on the wall and it changes nothing uh which is not the answer or what our intended goal is or we can

051make that be the driver of impact and improvement for the Woodford County schools for years to come. And so we say we do that by six key characteristics. One, um we view the strategic plan as the beginning. It's not the end product. It's the beginning of the work that is to come. And then we we we put a plan together to communicate this. So if we have a collective vision but tell no one, we really don't have a collective vision. So we'll have a communication plan and then we take this document which has highle goals and and really put strategic measures to each of those uh success criteria and we put a strategy for each of those measures. what are the actions or tactics or strategies that will help us accomplish those measures and then

052we monitor them on a regular 45day cycle and and we'll have Dr. Jones bring you a report at least twice a semester so everyone will be um in the know on where we are with the plan. Our timeline uh you have already approved uh beginning the process with us. And so the next step will be to gather stakeholder input from what we call focus groups. There will be seven of those. Uh you all as a board of education, a group of parents, students from the high school, certified class uh employees, classified employees, community leaders and administrators will be asking the questions, what are the things in the past that we love about Wolfford County, keep doing these, never change those things, and and how can we improve some of those things? We'll take all of

053that data and then we'll form a steering committee and that group of individuals uh will meet uh their first meeting we believe will be October the 23rd and they'll take that big pile of data that has come from the community stakeholders and they'll start prioritizing it into buckets um which will help us sift through our strategic priorities. We think by the second meeting of the steering committee, we'll have a working draft of a document and then we'll take that working draft and we'll turn it into a survey that we can push out to the stakeholders again and have them see check our progress and see if we need to uh change um anything on that draft. I put those dates uh targeted November 13th in orange because the the survey committee or the survey team

054that that prepares those surveys is based out of Pensacola, Florida. I need to work with them to make sure that works with their time frame. Uh so that may have to be pushed back just a little bit. Nonetheless, we'll still be in great shape to meet our January deadline. Then we'll go to Christmas and then come back and in January we'll start working with the central office hive group and the the district or the principles at the school level to begin learning what the scorecard process will be uh in advance of the strategic plan uh approval which we intend to be at the January 26th meeting which will present um the draft to you. Essentially, what you will see in January, this is a template of a strategic plan. It'll be a one-page document that

055will have at the top our vision, mission, values, branding, logo, tagline, all of those things on it. And then it will have three, four, five typically big rocks or pillars or chunks, whatever we choose to call those. Um, each of which will have a working uh definition of of what those words mean. And then below them, we'll put bulleted items. If we are to be successful in this pillar, these things must be true. And those will be highlevel uh things that we will take down the road to put measurable goals and objectives to them. That's the outward- facing document. That would be the thing that we would make a poster out of, that we would when we go to the Chamber of Commerce, pass that around and say, "These are the the things." This would

056be what we would communicate as our as our document to our staff and employees and people who move into Woodford County. Um just a few examples of strategic plans that that have come from different places. Um this one from a district in Kentucky with four pillars. Uh this one is from a district in Wisconsin. It has three pillars. It has a little bit of a different design flare to it. Uh this one has four four traditional pillars. This one has a little different design look to it with five pillars. This one has five as well. And and we will say that that our main focus will be on words and language and the goals and the objectives. You all will will make sure that it it matches your branding and logos and things of that.

057will certainly help, but but we'll make sure that it feels Woodford County E to you all. So again, I thank you for the opportunity to share with you just a little bit of a very quick overview of the work that we will begin doing. Um any questions for me? >> Questions, but I would like to thank for your presentation this evening and send my best wishes to DD. Uh and also Dr. Jones, thank you for tackling this project right out of the gate. Thank you. >> Thank you, sir. >> Thank you. >> And I'll say I love a good timeline, so thank you for putting that together. I love goals and and having set places in the future to look for. So, I appreciate that you brought that as well. >> We feel really confident

058that we can meet that timeline, too. >> I like the streamlined look of things. I like that it's easy and people could comprehend it very quickly by just taking a look at it. So, um I appreciate the different options as well of what that can look like as well as measurable goals and objectives to guide us in our path. So, >> well, that is the big work to that is to come. Um and and that's what will drive us and Woodford to success. >> Yes, that's what I I appreciate about that very much. >> Thank you all. >> Thank you very much for being here. >> All right. Next, we're going to move to our curriculum and instruction update with Mr. Asher. Oh, I'm sorry. I did. Yep, I did. Skip. We're going to do

059the new high school project update with Mr. Smith. >> Well, good afternoon. Um, so just a real quick update on the high school. Um, if you've been over there, and I'm glad to hear that, uh, had a good experience at the track recently. Um, we recently had the perimeter fence around the athletic field installed. I think that looks really good over there. Uh, we got the video board and all the lighting programs at the athletic field fully operational and have been trained on those. So, those are really impressive. Hopefully, we'll have opportunity to show that off at some point in the very near future. Sound system sounds great as well. The concession stand is is uh finished. all but just a little bit of equipment we need to put inside ice machine and a couple

060tables, that sort of thing. U considerable progress has been made on the exterior of the a barn. I was over by there yesterday. That looks really good on the back of the building. Um we're getting getting close to finishing up on that. the uh sidewalk contractor. We're kind of coordinating to get the um slab work completed at the a barn before we get too started too far along on the uh sidewalk extension that the board voted on back in July just so that we can tie all that in together and we don't have equipment running across freshly poured concrete and that sort of thing. Um but we will get that in before weather um strikes in the in the fall. As for the financials on the project, uh I pulled the reports before the meeting.

061Right now, we currently stand uh 3,79,65 as a as a balance. Um just looking at some things that we still have to take care of before we finish that project. Probably going to be somewhere around $250,000 of additional needs u for that to get it all wrapped up. More to come on that as as I I get pricing and and to follow. Um, one thing I just wanted to finalize, uh, Dr. Jones mentioned earlier about our budget transparency tab on our district website. Uh, we're trying to answer any questions that the public gives us, uh, on there so that we we can make sure that we're answering questions and and trying to um, you know, create as much information around our financials as as possible. But one thing I just wanted to mention, you know,

062there's a little bit of information misinformation I think that's floated around that uh some of our operating deficit has been created by by the construction and building of that high school. And I just wanted to reiterate that none of the financing uh to build the new high school came from the general fund outside of what Dr. Jones illustrated earlier prior to selling of the bonds. We we did some general fund transfers, but a lot of that money got transferred back to the general fund after we did the bond issuance. Um all those dollars are considered restricted dollars and can only be used on construction projects. So I I just wanted to throw that out there once again just to try to uh clear the air that none of the operating deficit is created by the

063construction and building of that high school. So with that, I'll take any questions you have. >> Thank you. I appreciate that clarification from both of you tonight. Uh there have been a lot of questions on that of, you know, are we in this situation because of the new high school and and the fact that we now know that we're not. The information is out there. That's that's a great help. So, thank you for pulling that together. >> I do have a question. The um the fence is supposed to go around the bottom of the bleachers. Where's the timeline on that? Do we know where we're at with that? And then the wrap, the pretty wrap that's going to be put in, remember, to hide all the equipment from being visible to the street. >> Right.

064>> Just curious. >> So, Coach Johnson, Dennis is working with um the um the the athletic group to do the screening material. Uh I I'm not sure exactly what the timeline is. I know that I'm trying to get measurements for him, so he's probably waiting on that. Uh I'm getting measurements from the grandstand uh manufacturer so that he knows what sizes to provide that. So shouldn't take shouldn't take very long. Uh the fencing company is installing they've not got started it yet but they are installing the fencing on the back side of the grand stands to section that off so that we can use that for storage. So that should be any any day. >> And I don't know if this is appropriate time to say this but I would love for um Mr. Johnson

065to come and share with us the plans for the facility, kind of what his mindset is about that and the scheduling and and that sort of thing beyond the track because we it sounds like we have a lot of um potentials down the road of some different athletic events, not necessarily football. I'm not talking about that, but other opportunities to maybe use that space. I love the fact that the 5K was hosted there. Just some different community uses as well as athletic uses. Just getting a timeline on that, I think would be great. Blair Hicks might be who you're wanting to speak to. She's the athletic director over Woodford County High School. So, I think maybe her and Dennis both need >> I would like to see Frank Key as well come since he's athletic

066director of the middle school. That's a really great point because we have individual athletic directors, too, because I think multiple I could see multiple uses for that space. Just curious. I'm just a board member. I'm just curious where it's going. And I think the community would love to hear the opportunities as well beyond football of course because we know community stadium is the home for that. So >> well and that does bring up a good point. Uh it was brought up last spring I think that there were some questions about the size of the field uh for both soccer and >> yes that is a concern >> football. So we we the architect u we went out there with a tape measure just to verify it. It it is um I'll try to say this

067correctly, but it is um you can do everything for soccer except play the state championship game on it. So the the widths and the and the boundaries around the outside is fully um you know legal for that for those types of events and the football field as well. Just the state championship games. I think there's a little bit of issue with the width on it. It wouldn't do a state championship game, but you can do playoffs up to that point. So, >> so district playoffs for soccer can be held out there. >> Yes. >> Because it's my understanding that it's off by like five feet total for district champ or for state playoffs, correct? Is that >> that was not accurate based on the information? I mean, we were provided with the KHSAA rule books

068and and rules and and dimensions for fields and we went out and measured it and the architect agreed. He said that that when it was designed, it was designed to be able to house um all those athletic events up to the state championship game. So, >> okay. So, not for the state championship, but it should be okay for other soccer >> any kind of playoff below that. It would be acceptable. >> I just think it'd be really nice to bring all those individuals to a space where they can have that conversation. And I'm just be interested. I think the community would be interested to know as well because I know that the when the initial conversations were happening around that field, it was designated as a practice facility, but now that we have this nice

069concession stand and grandstand and other things, I mean, I know our middle school would probably benefit from that. I'm not, again, I don't want to freak anybody out. I'm not talking about moving football games off Community Stadium, but I just think that in speaking with some of the coaches, I think that they would appreciate the opportunity to use that nice turf field as well. So bringing everybody to the table I think would be a great next step. >> Makes sense. >> But it's not just soccer certified, correct? It's certified for other sports. I believe they certified it for lacrosse games as well. That's correct. And track and field. >> Lacrosse, track, football, soccer. >> Yes. >> Okay. Thank you. And then also, sorry, one more question. Um, is it able to host school events? I

070know the 5K was hosted there, but that's not with the KHSSA. Are they Is it now officially allowed to host track meets when it starts up in the spring? >> It it is. We We received all the certificates of occupancy that we needed to be able to allow that facility to be fully used. So, >> yes. Thank you so much. So, we have the green light to in totality moving forward. Correct. >> It's It's ready. >> It's ready. >> Yep. >> Perfect. >> I think we should do a ribbon cutting ceremony out there or something. Show it off. It is. It's a beautiful facility. So, >> anybody else? Thank you, Mr. Smith. All right. Now, Mr. Asher, time for curriculum and instruction update. be patient. >> I will concede part of my time to Miss

071Tracy here who will talk about uh summer school updates, some results from that uh from this past summer, just a couple months ago. Uh first, what I want to talk about though, uh you heard Mr. Adams talk a lot about strategic planning. Um we've been using that term quite a bit as related to our path to the portrait that you'll see here on the screen. So as we had discussions this morning uh that is not going away. Uh that'll actually be folded into our more broad strategic planning that we are doing. Uh when we went through this last um spring thereabouts uh it was still in progress but at this time this is the final product although it is a living document as we call it. So uh things can be updated and changed but

072we are very much focused on if we just take this one for example the 2526 uh column there for obvious reasons uh and we'll be doing progress checks on that actually starting tomorrow at at our admin meeting uh for each of the five paths as we call them but again we're going to hear that word a lot strategic plan words I should say strategic planning uh but that does we will not abandon this piece of it uh before handing over to Miss Tracy for summer school. Any questions on that? >> Okay, >> thank you. >> Good evening. I'm going to give you a um overview of our summer programs. Give me just Oopsie. Let's go back to the first slide. How about that? Okay. Um, you're going to see the most information about our elementary

073um because it is a program that um is an enrichment and intervention program um has the most students involved and is partnered with another um with Pearson as well. So that's that's the bulk of the presentation. You'll you'll get a snippet about our middle school and our high school programs also. So, this is a picture of our staff. This summer, there were 17 elementary certified teachers, 16 Pearson tutors, and two coordinators that made up that great group. Here's a an overview of what the summer looked like. Those days were from 9 to 12:30. There were five weeks of instruction, six weeks of instruction here. Sorry, there were five at the U middle school. um three three days a week. And in the chart on the left hand side, you'll see that there were um invitations

074and those were the anticipated um participation. And then when June actually happened, then our our anticipated participation doesn't hold. And that's been true uh every year that I've been working with the program. Um and so we invite more um and we get more yeses and then um we um and it was about 20 last year also that we were 20 less than than what we anticipated. Um, we do put some things in that hopes hopes to hold the attendance throughout the summer and so we'll talk to the about those a little bit today. But you can see the overall enrollments for June and for July. Breakdown of the cost over on the right side. Total cost was 116. Um, the that includes the teachers, the bus drivers, and the fringe. So, we're not talking about

075the actual transportation cost. We're talking about the cost for the drivers for those days. Um, also to note that those drivers also transport our um, ESY students and our migrant camp for the summer as well. Uh, materials and curriculum purchased. So, this would be um consumables like the students wear lanyards for for bus safety. Um, there is um, we use scholastics. you you'll see that in a second. But when we re um renew um and have to replenish our product for the curriculum um that is where that cost comes from. Questions about participation or budget for the elementary. >> Can I ask a question? >> Um what qualifications get an invite? So how do you get invited to the program? >> Okay. I can share whenever whenever I I sit down, I can share with

076you the actual um email that I send out to the coordinators. Um but we are targeting students that are not necessarily meeting a specific number. We're looking for kids that are in our interventions like our tier 2 kids um students that would benefit from the program. So it's not a cut and dry like you're either in at this mark or you're out. um we we try to cast a net of the the population that would be the best served um that we have the needs. We're this is not an ESY. So this is not special education tier three. If they have those needs, then they are working with Miss Francis and they are getting extended school year services. Um and so this is kind of a a bubble in between um that need some enrichment,

077that need some um intervention to bump them to that next level. Awesome. Um, but I can share kind of the criteria that I give the coordinators. Um, so you have a better understanding of that, too. >> I would love that. I think this is a great program. So, just interested in learning more. >> Perfect. Um, the daily schedule, they did get 20 minutes of PE every day. I talked about they use Scholastic Lit Camp Bunks. That's the um the lit literacy program that we use. The past two years, we've used TMC Summer Scholars. That might be three. I'd have to go back. Um they do have an intervention time built into their schedule and then this year all of our students got seal using character strong. Um they have breakfast and lunch every day and

078transportation is provided for all the students. As I mentioned, we partnered with um Pearson again for the third summer and this is the Kentucky Equity Based Tutoring Program. um they are doing a study right now and so they're taking our data, our I Ready data and our ASWE data and it's not just about this summer. You're going to see some results from this summer today, but it's longitudinal. So you're going to see it for the years that they've been there. And so we don't have that yet, but I believe we've invited them to um to a board meeting so that they could share once that um research is has been um wrapped up. Um, some of the students, not all the students get a reading intervention and a math intervention. Some of them get both.

079Some of them get one or the other. And not all students are in an intervention specifically in one of those target areas. Um, but there were 16 trained tutors through Pearson. They're paid through Pearson. That's the the grant that pays that. And um, they were giving um, there's a list down at the bottom of the specific interventions that they were giving. um pirate math and um TRRI were the the two heaviest hit uh interventions. If those weren't working for students, then they found um other alternatives. Uh and we Ames Web Plus progress monitored and that's um the data that we track the students progress that you'll see here coming up. So this is an actual um breakdown of the students that were in intervention. So, not all the students that attended, this is just our

080our intervention data through Ames Webb. Um, tells you how many students, the average days um that they came and then if they made progress. So, out of our kindergarteners, tw 10 out of 12 of our kindergarteners made progress. So, 83% um that were receiving those interventions. 72% of our first graders made progress, 54% of our second graders, 46 of our third, and 71 um of our fourth grade. Gets a little bit more specific in the the last column because it's talking about the actual intervention. So, they break down questions. I don't want to go too fast because it's probably the first time you've looked at it. So, I'll give you just a second and then if you have questions about that, >> I'd be interested to see like I can't wait to see the I

081Ready scores and see how that prevents that summer slump, you know, because you know we normally have lower I Ready scores of course I'm telling yes in the fall. So, I can't wait to see that. That's exciting. >> So, Mr. Rasher and I were talking about that today that really for our overall program or the benefit of the program and to prevent that summer slide the I Ready data is really going to be um more telling of that and that's not here yet. So, >> right. Right. They just started. >> Yes. Yeah. >> Okay. Um so two I told you we we we try to encourage the attendance with some um some opportunities for the students. And so at the last uh day in June, there's an enrichment learning day and Pearson has has partnered

082with our WEF our educ uh Woodford Educational Endowment Fund um the past couple years to host and um pay for a um an enrichment day with snow cones and bouncy houses and slides and um so those are some of the smiling faces from that day. And then for the third year, we've taken a field trip. Um, and this has only been um we have only been able to do this while we've been partnered with Pearson because again, they partner with WEF and they um they fund this. But they had a great opportunity. Um we have two coordinators for summer school that work in the operation side and the curriculum side. And that's Sandy Southworth and Heather Moffett. Um Sandy works on the operational side of things and sheep has planned for three years in a

083row a great uh field trip and so you might remember two years ago they ran um rode the railroad and they had a book and it was all connected with our railroad and then last year they went to the Kentucky Castle. this year they went to different horse farms and so we saw um horse country is who she partnered with but they the kindergarteners were at um Gainsboro, the first graders were at um Adri. The second graders were at Lane's in third graders were at Pen Oak and um fourth graders were at Resolute Racing. And so they did things from feeding and grooming um to hearing about um racing horses and designing jockey silks and what that entails. Um Sy's going to come up here in a second and we're going to um present you

084guys and we can put it wherever we want. But there's a 10 by14. Um let me go through the other slides because once we get it out I I'm going to have to help her put it back up. So just know that that's coming. that horse country donated that to us and and we'll find some wall space for that. So, we appreciate th those partnerships. Questions about any of the elementary enrichment field trip? Just thank you for including fun into summer school. I mean, I think it means a lot to those students that it's not just more school during the summer that takes away what they might think, but you're incorporating enrichment activities that they get to go out, they get to have fun, they get to see something that they probably wouldn't. So, I

085think it's a fantastic idea and I love that you partner with Pearson and Weave. Um, those are great organizations. So, I thank you for just putting all that work into it. It's been a great program and um I I can't can't thank Sandy and Heather enough for the work that they put in during the summer. Um Marita Baker is in is the head of the Pearson um partnership and and she's been fantastic for us. Also, um middle school and high school. So, when we're talking about the budget for our elementary, that does come out of a fund that's set aside for our summer our summer learning programs. But our middle school and high school are funded out of their ESS funds. And so that is school driven. I just gather it just so you I

086really don't tell them what to do with that or or how to do it or or anything like that, but I wanted to collect enough information that you know what's going on in those places also. So the middle school this year, they only had two students that needed credit recovery. um one student decided that family decided that it was in their best interest to um not attend and so they took the alternative route and the second um student recovered to um two courses. Um there were 10 students that um they they put they hosted this tiger summer camp. I think it'll expand next year. Um Miss Hefner, she is the new dean. She was not the dean when she took this on, but she is now. and um she worked with them, brought some ideas

087from other places that she had been and I think that that will expand next year, but it's more of an enrichment um targeting math and and ELA. Um I know less Miss Gold about um how they targeted those students um or if it was open. Um but I think that that was a stepping stone that was just trying to get the program rolling. And so you'll see their um budget down at the bottom, what was spent. They did have transportation provided. um if if they um if they requested it and it was uh I think the only student that took advantage of that was the credit recovery student. Um and then breakfast and lunch, they were provided that as well. And then the high school um if you have followed our high school in the

088past, this is a much lower number of students that were involved and teachers that were involved. it was only 51 students this year and that is um direct correlation to their winter school that they had last year. And so we recovered so many credits during winter school that the needs for summer school were drastically reduced. And so they only had one week of summer school, which it's at least been two weeks in the past, and um some virtual as well. But they recovered 57 credits. um you can see the cost out of their ESS money and um they recovered 65 credits in the winter school and that's the the reason that they did not have the the high numbers that they had had in the past. So um Dr. Smith oversaw the program at the

089high school and um it was a welloiled machine. So appreciate that too. Any of those questions about Miller High? So only two were invited at the middle school and 51 were invited. How does that and you might not know this off top, but how does that compare to either last year or the year before? Is it a pretty strong downward trend? >> It is a downward trend. So the middle school has been trending down. Um I I don't want to put a number on it without looking it up, but but we were like around 10 last year or nine or 10, something like that whenever, you know, they're working till the very last day to to um to to that last really the last bell to see if if they were passing their um and

090if the need is there based on their sitebased policy um agreement that's in place for their um retention. Um but COVID right after COVID those numbers were high and they have gone down year after year after year. And then the high school if you put the 65 from winter and uh the 51 from the summer then you're going to have a much closer uh number to what they saw in the summer in the past. So it was well at over 100 credits last year. For some reason the number 127 stands out in my head. Okay. Um, but I don't know why I'm leaning into that number, but it it was much higher than this year. So, >> perfect. Thank you. >> Okay, if no questions, then Sandy and I'll show you the poster and then

091we'll wrestle with it to try and get it put back away. >> Thank you. >> Yeah. So, while they're doing that, I also want to mention uh the school within a school program at the high school, which has been revamped um and has really helped that uh recovery over the course of the year as well. Very nice. >> Life size. >> Very nice. >> Is it signed? >> Ah, student signed it. >> Very good. Um to close I just some realities about summer school particularly the uh elementary piece. Uh Susan mentioned our partnership with Pearson uh several times and it has been very beneficial for three summers now. Uh was only supposed to go two. They were able to extend one more but we're done now. Um that's we would certainly have them back but

092that was the length of their grant that they had. So, we do have to fully recognize that those resources will go to go away uh both financial and staff. Um and then just also considering our uncertainty right now, uh we're on hold with our plans for summer of 26 at this point. We certainly want to have programming once again, but um and this is specific to elementary as you can see that's much more expensive and just extensive uh in what we do there, but in the here and now until we know our our budget outcome, uh we will put that on hold. Um and just wait and see. Uh that concludes our instructional update. Any questions for us? >> That's that's a good call out. Thank you for letting us know. >> Absolutely. >> Think

093about >> All right. We have any All right. No public comment. Can I have a motion to approve the consent agenda? >> So move, Mr. Chairman. >> Motion by Mr. Wilson. I'll second it. All those in favor? >> I. Any opposed? Motion passes three to zero. >> Can I have a motion to accept notification of personal matters? >> So move. >> Motion by Mr. Wilson. >> Second by Dr. Gold. All those in favor? >> I. >> Any opposed? Motion passes three to zero. Can I have a motion to approve the July financial report treasures report? >> So move. >> Motion by Mr. Wilson. I'll second all those. Well, we're going to have actually you talk about it before we do that. Okay. So, I'm going to do this just slightly different this month. I provided

094the uh balance sheet for July. I pro provided the AFR for July. I provided a report outlining the expenditures by project which closely align to a departmental budget if you will. And then I provided a recap. And so I'm going to go through the recap sheet and then I'll answer any questions that you have. So for the month of July, the revenues are 2,172,2748. And I just asterisk that and I wanted to make you aware because you'll see the offset in in August. Uh the Kentucky state treasurer, we were notified they they sent us a deposit for 1,287,136.63 in air that was meant for another district. Everything's electronic deposit. So it wound up being deposited into our bank. Uh we refunded that back in August. So you'll see the offset in August. But I just

095wanted to point that out so that if you saw that on the financials, that's why the expenditures for July were $1,979,228.75. Of that salary and benefits were $713,49862. Non- salary and benefits are $1,265,730.13. And I just uh put a little pie chart on there and stipulated July is one of those abnormal months for our expenditure standpoint. Normally all of our months and as I've outlined previously in budget discussions, you know, our salary and benefits is 80 81% of our total budget. July is the exception. It's because the the teachers haven't started back yet. We haven't fully gotten them on payroll. Um we pay a lot of annualized expenditures such as property insurance and that types of things. So that's why the ratio is a little bit backwards from normal uh for the month of July.

096>> Yeah. >> Yes. Sorry about that. So there there you are. >> So that that's the synopsis of the financials for July. Pretty uneventful. Do you have any questions for me about that? And just a reminder, our budget transparency sheet on the district website. We encourage anyone to go there. If you have any questions, please send those to us. We'll try our best to get those answered as quickly as possible and get those posted. >> Thank you. >> All right. All those in favor of approving July financial report, treasures report, >> I. >> Any opposed? Motion passes three to zero. Can I have a motion to accept the notification of payment of bills? >> So moved, Mr. Chairman. >> Motion by Mr. Wilson. I'll second. All those in favor? >> I. >> Motion or opposed?

097Motion passes three to zero. Can I have a motion to approve the minutes of the July board meetings? >> So moved, Mr. Chairman. >> Motion by Mr. Wilson. I'll second. All those in favor? >> I. >> Any opposed? Motion passes three to zero. And then we switched or we added uh item E, the data sharing agreement. So can I have a motion to pass the data sharing agreement? >> So movement. So move, Mr. Chairman. >> Motion by Mr. Wilson. I will second. All those in favor? >> I. Any opposed? Motion passes three to zero. Then we have uh on our discussion item, the attorney general's clarification on traceable communication SB 181. Um I know this has been a lot there's been a lot of conversation about this um a lot of gray area in the

098past and so there was some clarification. So thank you Dr. Raburn for providing some of that. I think it'll give some much needed answers to to people in the community about what's okay, what's not. uh clearing up a lot of that information that we just didn't know about for a long time. >> Thank you board for allowing us to present on this again and um I just want to share with you real quick uh where these documents live on the district website. So under the um traceable communication platform here right up here at the top um it might be different based off of the device that you're using but it is at the top traceable communication lives there. budget transparency which we have heard on multiple occasions lives at the top of that as well.

099Um and then the questions and answers section that has been asked there is an FAQ form here that um is monitored for completion there. So just so everybody's aware where those things are. So let's go specifically to our um traceable communication. Um this is the let me get to the right tab here. Hold on. The on the district website there is um anything that we've been given, we've just posted it straight here so that everybody's aware. Here's the opinion document from the attorney general which was dated August 1st, 2025. And um while this document pretty much lays out exactly what we have said in our presentations, we do have some things that we want to update just a little bit on. Uh some of the clarifications that the attorney general has released on their opinions

100is related to student workers and student volunteers. They say SB 181 uh does not apply to student workers or student volunteers. Uh the use of social media while it still does not encourage like ours has to friend it does say that it is direct messages only. So public commenting on Facebook post and other social media post are okay from the teachers and students volunteers and students um aspect. Um our guidance still stands that we don't recommend that a school teacher staff member is a friend of a student. Um, and then does it apply to student teachers or I'm sorry, substitute teachers? The answer still is yes, it does. It applies to all employees within our district. Um, the attorney general opinion also says that the law doesn't distinguish between school related and non-school related communication,

101which we mentioned before. So, all communication between a student uh a school district employee or volunteer and a student must be through an approved traceable system unless an exception applies. And so, real quick, just so that we all know on our website under the traceable communications, these are the board approved traceable communication platforms that have been approved by the board as well as the consent form for opting out of the um traceable communication. The um last thing that was that I think is important is that um is there an exception to the in the event of an emergency? Uh and this is the attorney or attorney general's words. I extracted it straight from the document. It says while Senate Bill 181 does not specifically provide an ex exception in the case of emergencies, there is

102no traceable communication requirement for a communication between a parent and a school district employee. Um, thus it is permissible for a school district employee to engage in a non-traceable communication when with parents under emergency circumstances or otherwise. So, just note that if there's an emergency, the attorney general says that take care of the emergency. um notify the parent in whatever way possible to do that, >> but it doesn't specifically address the the child to the like there was an example of someone being in an active shooter lockdown kind of situation at an event and teacher was trying to communicate with the student. It still does not equate to that. Correct. It's only with the parents. >> Um are you referring to Thus, it is permissionable for a school district employee to engage in non-traceful communications

103with parents under emergency circumstances or otherwise. That does not mean that it's a okay to communicate with a student. It's okay to communicate with parent, right? >> Yeah. So, what the attorney general says in the opinion is that it that is just not addressed in the law. >> Okay. And >> so, it's open for interpretation. I mean, the the law is black and white on that, but like I say, in in a crisis situation, I think we're all just going to >> do the best we can, >> act as we can to protect our students. >> Well, the reason why I highlight that is because this is going to be under further review in the next session. They're talking about it now. If you're calling your legislator and communicating that, that is still something that

104in my personal opinion should be cleared up. Um because there is it it still does not give permission. You know what I mean? Like it's not clear-cut. It's not saying if you you're not going to be held liable because we do have students that are train. You know, we're going to have Chicago trip and DC trip coming up and all these things where our students are going to be out and about in community. And I think it is it's just something that needs to continue to be addressed. I think that that's one of the pitfalls of this bill. Um well-meaning bill. However, there is pitfalls to it. The other thing that I had a question about was back a couple slides. There was uh social media direct messages only public comments are okay. Does that

105go back and negate? Because I know that some students may have their social media profile or their the district employee volunteers may have a social media profile set to public. Um, so you're saying in those situations it's okay to comment, but it's not okay to befriend one another and have that conversation even if it is public or is it because that that just kind of makes it a little bit blurry and I'm just trying to get clarification on that. >> So So the law specifically states specifically says it it excludes social media like you're not supposed to to >> Yes. >> partake in social media with a student. However, the attorney general opinion does clarify that um you can comment on posts like that's that's okay >> because it's not >> public public comments. Yeah,

106it's you can't do the direct messaging, right? >> I don't think that the attorney general opinion got into >> at least I don't recall getting into whether you could be a friend or not. Um, but like I said, the the law says no social media. So, I am personally comfortable with, you know, allowing what the attorney general says you can do, and that's comment on posts. >> Um, I would not feel comfortable advising anything other than that. >> Okay. The reason why I was asking is because I know there was a lot of posts going around saying, you know, unfriend me if you're a friend, you know, teachers and other volunteers and that sort of thing with students. And so I just wanted to to clarify that. But I think on the flip side, there

107is lots of business owners and things of that nature who have a public facing Facebook page that may also be a volunteer in the district or something like that. So that clarifies situations where if if a student was to comment publicly that is not necessarily a because different social media platforms operate in different capacities, right? So Facebook versus Instagram and so on and so forth. So I it's just nuanced and I just wanted to clarify. So this bill has got lots of nuances to it. >> Yeah. And I just want to I guess echo you something you alluded to was it sounds like like all the K groupoups have given their um feedback and it sounds like even the sponsor of the bill like they've been publicly stating like yeah we're going to go back

108and fix this basically. So very very pleased to hear that. Well, and I the reason why I bring it up is because I think that it's important for our legislators, be it about this bill or any other piece of legislation that is being passed, that we communicate directly to them what our concerns or our pros or cons or whatever, those were a lot of impactful experiences and not to give a civics lesson, but really do make a difference. So, I think that as we continue to look at how this bill gets parsed out, again, well-meaning, well-intended bill. However, as we all have talked about, lots of pitfalls to it, that we still continue to communicate with our elected officials about how this bill needs to be parsed out in maybe a different way. So, that's

109all I'm saying about that. But, um, so continue to call and and make your voice be heard. That's my theme for the night, I guess. >> Yeah. I appreciated all the transparency with you and the attorney general. I mean, I'm I'm a senior this year, so I've got 10 more months left of this and then I don't have to deal with it. But with a lot of I mean, I don't I mean, I'm not all knowing. I don't know everything. But even with being in this position, I have a lot of students come up to me and be like, "Well, my mom's >> my best friend's mother. She's a part of the school board or she does this or this or that, and I don't understand the guidelines on whether what I can do and

110what I can't do." So, this clears up a lot. So, thank you. >> Thank you. >> Yes. Thank you all very much for being diligent about this especially. >> And Millie, just so you know, there is a student section right here for students to look at as well. So, >> Thank you very much, >> Mr. Chairman. I make a motion to go into executive session to discuss to discuss superintendent evaluation personal growth plan pursuant to KRS61.810 with the subsections noted there. and I'll second. All those in favor? >> I. Any opposed? All right, we'll go into executive session. want to risk experienc. >> All right. Can I have a motion to return from executive session? >> So move. >> All right. Motion by Mr. Wilson. I'll second that. All those in favor? I >> motion

111passes three to zero. >> Mr. Chairman, I make a motion to adopt the superintendent's professional growth plan. >> Motion by Mr. Wilson. I will second that. All those in favor? >> I >> Mr. Chairman, I make a motion to adjurnn. >> I will second that. Motion by Mr. Wilson. I'll second. All those in favor? I. >> Motion passes three to zero. Thank you everybody. >> Thank you all very much for coming and the great information.