001Insurance Committee meeting September 8th, 2025. Miss George >> here. Mr. Abear >> here. >> Miss Williams. You have a quorum. Mr. Abear. >> Thank you. First item, discuss and approve continuing the present level of funding for BCBS self-funded medical program with no benefit changes for 2026 and renewing the standard group life insurance and AD and D program as offered with no increase for a two-year period. Can I get a motion? >> I'll make a motion to accept. >> Motion by Miss George. I second it. Any comments from the audience? Any comments from the board? >> Mr. Dar, this one is pretty straightforward. Uh, Mr. Brad Dagel, Mr. Char Jones are here to answer any questions uh that you may have, but we are not recommending any changes to the the Blue Cross plan or the
002life insurance plan. >> Thank you. You had anything to add, Mr. bagel. >> Um, this is all good news. No recommended changes to benefits for the following year or any increase in funding. >> Sounds good. Thank you. Do I have any more questions or comments from the board? All in favor? >> I. Number two, discuss and approve implementation of the brand name drug rebate program provided by Med Impact. Do I have a motion? >> I'll make a motion to accept. >> Have a motion by M. George. I second. Have any questions or comments from the audience? Questions or comments from the board? >> I have a question. >> Go ahead, Mr. George. >> So Brad, when on this item, um, it says brand name drug rebate. We weren't getting that before. >> We we are
003getting regular rebates on brand names. What was not happening previously is when the member would visit a pharmacy and get a manufacturer's coupon, the member was receiving the benefits of that coupon to get a lower prescription co-ayment. However, the local pharmacy or the national or regional pharmacy if it was mail order was receiving the manufacturer's discount. What's going to happen now is the same as what's happening on our specialty drug program which we've had since we the inception and implementation of Med Impact. We're going to get that on the retail brand names now. And the members are going to utilize a coupon program through Met Impact. And so what's going to happen is Met Impact is going to identify the members that qualify and proactively contact these members. They're going to grandfather their uh prescriptions
004for 90 days so there's no disruption or anything like that. They're going to send a letter out to each individual and then they're going to proactively contact the members where the only thing that's going to happen, the member is not even going to know anything other than that they coordinate this through Met Impact now, but you as a board will now get those savings. Uh the projection that Met Impact identified is somewhere around $200,000 annually. So it it's no disruption to the members, no change. It is simply using a coupon, the manufacturer's coupon through Met Impact and not at the local pharmacy. So Met Impact is going to set that up wherever uh the local prescription or that prescription is filled. So there should be no disruption whatsoever to the member. >> The member won't
005see it. It'll be at the point of sale. So as soon as that pres that particular prescription goes across Medac in their system is going to attach the coupon. It's going to get processed and then in turn the school board is going to receive the additional monies and rebate. >> Okay. What was the 90 days about contacting the employees? >> Um so it is a required program if we put it in. Um and so for 90 days they're not going to have any disruption. They're going to approve it even if they pay with the manufacturer's coupon in that 90 days. But then after the first 90 days, the individual members would have to use the the U transitional process and program with Met Impact moving forward. So it it's going to take them about 90
006days to get in contact with all of the members to explain this to them proactively. So the 90 days is where there's no disruption whatsoever. >> Okay. So after the 90 days, we're not required to take a coupon to the >> You're not pharmacy. Okay. Thank you. >> Okay. Do I have any more questions or comments? All in favor? I >> I >> Thank you. >> Number three, discuss and approve renewing with the Humanana Group Medicare Advantage plan with the board absorbing the $41,664 increase. Do I have a motion? >> I'll make a motion to accept this >> motion by motion by Miss George. I second. have any questions or comments from the audience? Questions or comments from the board? >> Mr. Dagel, >> have one comment. >> Go ahead. >> Humanana's, as you well
007know, has just been tremendous for us. They've been an excellent partner. We literally have saved millions of dollars u transitioning our retiree population over from the self-funded plan. I was sent a letter uh this week uh out of concern from a board member. Um it's that time that the Baton Rouge General uh their contract is expiring with Humana. We've we've gone through this in the past with other providers where they sent out letters to the members that um that provider is no longer be going to be accepting Humanana. Well, those letters went out and we did have calls from retirees. um our retirees will not be impacted. That's the difference between having a retail plan that you can get as an individual versus the group plan that our retirees get through the school board. Our
008policy pays the same whether you're in network or out of network. So there is no impact to our retirees. But I did want to mention that if you get calls, you can explain to them that there is no impact to them even if Baton Rouge General goes out of network. There is some also talk about Humanana exiting strategic markets. We haven't heard anything where they are pulling the group plan. What they are looking at is markets where they're losing considerably, where they they feel like they just can't even break even. um on the Humanana Gold program. That is not the program that our retirees are under. So, right now, I don't have anything negative to report. We'll update you accordingly if anything changes. But right now, you can communicate to the retirees that even if
009Baton Rouge General is no longer uh an in-et network provider, there is no negative impact to them. recommend renewing with new. >> Okay. Thank you, Mr. Dagel. Do I have any more questions or comments? >> All in favor? >> I. >> Number four, discuss and approve renewing dental and vision voluntary insurance plans for 2026 with the Meritas with the board maintaining the current level of employer premium contributions. Do >> I have a Do I have a motion? I'll make a motion to accept >> motion by Miss George. A second question or comments from the audience. Question or comments from the board, Mr. Dagel. >> Uh we're very happy and pleased to report. I'll let Troy do it because he took the lead on this. >> Right. Um and I think you had a discussion with
010Miss Molly about the rewards program. >> Yes. >> Well, the program has been working very well. Um, like I mentioned last time we were here that there's only been two service issues and basically they were member related and the carrier stepped in and paid them above and beyond. As far as the performance, they've lost $610,000 and they still want to be a partner with us. >> Um, in in regards to the rewards program, you know, this is where the member has $2,000 annually to spend, but if members use the network and do various other things, they can get additional monies tacked on to the annual max. So you're seeing some members actually receiving $400 up to $1,200 I can carry over during the year. So some members are like, "Well, wait a minute. I thought
011I only had $2,000 to spend and they're getting additional monies." To date, Ammeritas has spent over a million dollars in giving the schoolboard members rewards, which is outstanding. Um, so the rate increase when it came in, it was in the upwards of 13% because we went out to market to shop and we went got it down to 3%. So that is outstanding as well and has no vision increase at all. >> Thank you all so much. Do I have any more questions or comments? >> All in favor? >> I. >> Number five, discuss and approve moving benefit cont communication and voluntary benefits enrollment to a merit life for the 2026 open enrollment. Do I have a motion? >> I'll make a motion to accept. >> Motion by Miss Charge. I second. Any questions or comments
012from the audience? Questions or comments from the board? Mr. Dav. >> Yeah, I would like to bring up um Mr. Kevin Thompson from Amerive. As we reported to you last meeting, um when we had our uh preparation meeting for the benefits renewal um with the benefits department, they expressed to us some of the issues that they were presently having uh with AGM. Uh they asked us to look at a couple different firms to see if we could provide some solutions and uh Troy, you want to talk about the firms that we spoke with? >> Right. We spoke with First Financial um GIS which is a similar program AGM and then um also a life and based on the issues that the administration was having you know with all the things being considered we figured that
013Marife would be the best fit for the school system. I wanted to introduce Kevin from a life. Uh I have a long history with Kevin. He was actually my manager. We worked together. So, uh, it feels good to bring in a company that I have an excellent relationship with. He's going to talk to you about their, uh, participation with other school districts. >> Thank you, Brad. Uh, first of all, it's a pleasure to be here this evening. Look forward to working with you. Uh, Taylor and Suns is been involved working with school districts here in Louisiana for over 60 years. Uh, Taylor and Suns is a wholly owned subsidiary of a Marilife. from life came in, purchased Taylor and Sons back in 2015 and they brought with them all kinds of resources that allowed us
014to be able to be in a position to come in and offer the solutions to that will work in this district. Now, one of those being billing reconciliation, uh, one source billing and reconciliation so that your office staff, the people that process and do the work on a daily basis, will be able to relieve them of some of the the issues that they've been experiencing uh, with that background. Um, Taylor Suns uh is a is a participant in Lazbo, the superintendent association, very involved in the educator groups across the state. Um, I personally have been working directly for Taylor and sons on marite benefits since 2012. Prior to that in 2002, I came down here and we initiated a relationship with Taylor and Sons through Colonial. So, I've actually been working with Taylor and Sons,
015helping school districts since 2002. Um, the benefits counselors that we utilize to go out and visit with your staff over the course of the enrollment process are all paid on a PDM basis. They're not trying to win trips to Hawaii or anything like that. Their job is to make sure they educate your members, your people, and help them make good choices for themselves and their family. Uh, we did go out to market and bring to the table some product solutions that offer enhanced benefits at equal to or a little bit less premium in some cases. Um, so are there any questions that you may have for me prior to getting rolling on this? >> Let me speak about just one thing. Um, one of the references that uh was a a strong reference was from
016your payroll administrator, Alia. Um, Kevin works extensively with them. Can you just briefly talk about the enhancements you have that will cut down the processing time for the benefits? So, Bill McIll is a consultant for Alia. We work closely with him in rapids and a few other districts and it helps integrate the process for the payroll deductions to be uploaded into the payroll system and reconciled each month. We work very closely with Bill and his clients in making sure that process goes smooth. Also, I failed to to mention uh we work with city of Baton Rouge as well. Uh West Baton Rouge is a client. Evangeline Parish is a client. So, we've got, you know, business all over here. Uh so it you know working closely and having Alio uh our team experienced working with
017Alio there's really no administrative situations going to pop up that we can't handle and work through. So that's yeah that's >> we believe the additional um resources that a life is going to bring is going to resolve the issues that the benefits department is currently experiencing. Brad, can you go into a little bit the comparison of the voluntary plans that come along with this? >> Yes, sir. So, um these are the programs that are voluntary for the employees. This is not any of the programs that the board uh pays for. So when each individual sits down at their open enrollment or they do it online, they go through the benefits and they elect these changes or the programs that they would like to participate in. We're following the same process that we did with AGM
018when we implemented that program. Uh basically the programs that we are recommending you make a change on or approve or on the accident insurance the cancer uh this is the actual proposal and and comparison between what we have now and what we are recommending that's all of the carriers that were quoted in the process. So we uh Kevin performed an extensive market uh search for proposals. Uh the first plan is the accident plan. What you will find consistently through the entire proposal is that we were able to match all of the premiums or increase the benefits pretty substantially. Uh so there is no negative to the employees whatsoever. Um we were also able to get some pretty significant rate guarantees like on the accident we have a 5-year rate guarantee. on the critical illness. We
019have a five-year rate guarantee. Um, we have a two-year rate guarantee on the shortterm disability and the long-term disability. We have a 5-year rate guarantee on the hospital indemnity. We have a 5-year rate guarantee on the voluntary group term life. And one of the new plans that we're going to be able to offer with uh Amerife, we we've we've wanted to put long-term care. We even attempted this uh many years ago and we just didn't have the participation that we needed, but what we had put in this year with the employees are going to have access to is a life insurance with a long-term care built in. So, you can utilize it as a permanent life insurance policy or if you become um terminally ill, you can receive an income. Kevin, can you speak about
020that program? >> Yeah, actually the it it allows people uh and most everyone here has probably experienced it with their own parents. You know, things happen as you get older and and care needs to happen for these people. It's based on activities of daily living. If you lose two or more of the activities of daily living, you can actually get up to 4% of your death benefit and it doesn't draw down the death benefit. So, the life insurance is still there and then you can use that money to pay for may maybe it's an assisted living facility, maybe it's nursing home, nursing care at home, uh whatever that may be. So, it helps alleviate the expenses associated with in people in a situation where they they can't take care of themselves, they need help. So
021that's what these policies are designed to do is have that long-term care component built into it so that they can access it if needed, but the life insurance is there as well so that at at the end they have the life insurance they can they can draw down on it as well. So the death benefit is actually rein reinstated uh as the policy goes along. >> And then the protection pack right here. So the protection pack uh the protection pack that that ADM made available was a subset actually of the actual programs and we went directly to Metife. They own Aura. Now it's going to be a standalone Aura plan. It's going to be fully Same thing with legal. It's going to be a full-blown legal plan instead of a subset of the legal plans
022that includes an identity theft component as well. Also, as Brad indicated, in each one of the benefits, you know, we worked extensively through these different carriers to get proposals. I give you an example on the accident plan, you know, now for option one A and option two, the wellness benefit is $100 now instead of 50. So, the wellness benefit is one that actually people go get their wellness checkups every year. Now, they're going to get $100 each time they go instead of 50. And there's other significant enhancements. The hospital confinements up to 350 a day instead of 250 as well as a number of other improvements. And then when you look at the premiums, the premiums are actually reduced. So in most of the plans that we went ahead and analyzed, that's a situation we're
023in. We we were able to impact the premiums downward some and equal or better benefits as well. None of your people will be in a position where they're going to have less than what they have right now today. And last comment, can you explain if they're currently on a benefit and it's advantageous for them to stay on the current plan that will be communicated? >> Absolutely. So, we we've done this in many districts where we've come in and taken over a situation and this is primarily the life insurance plan that uh is important because you've got people there that have a life insurance policy that most of those people should keep that plan. So even though it's not going to be available to them on payroll deduction, our benefits counselors are going to be trained
024to help these people understand that here's the process you need to go through to keep this policy on a on a non-payroll deduction basis and here's the pro that the what what you need in order to do that and they just convert that plan, same cost, same benefit. It's just no longer going to be payroll deducted. So all of our benefits counselors will have that information. There'll also be some pre-enrollment communication sent out to your staff announcing the changes and they'll some of that will be communicated during that process as well. So for any of these policies, whether it be the cancer plan or life insurance plan, if it's in their best interest to maintain what they've got, that's the counsel that they're going to receive. >> Okay. Do I have any more questions or
025comments? >> All in favor? I >> I >> number six discuss and approve accepting the Blue Cross Blue Shield stop loss and administrative program renewals as presented. Do I have a motion? >> Make a motion. >> Motion by Miss George. I second. Any questions or comments from the audience? Any questions or comments from the board? >> Mr. Dagel. Uh, Blue Cross gave us a pretty competitive renewal on the administrative services. This is the utilization of their network and also the claims administration and all of the benefits that uh their third party administrator provides forville Parish. The increase is 56 uh last year up to 5810 this year. Um, very nominal increase and that's $2 per participant. Mr. I know in the past that we have discussed um um increasing the premium or decreasing the premium
026in stop-loss. What what's what's the rationale behind it? >> Great question. Uh and I see you actually did some homework there. Appreciate that. >> Thank you. >> Uh in the past, we've come to you to either lower the deductible or raise the deductible. And what that's based upon is the claims projections for the next 12 months. Um, right now we don't have any participants or members I should say that are over the deductible presently at 50%. So we feel pretty good about raising the deductible for the next 12 months to save us some additional premium. We've actually been 100% on this even though we don't have a crystal ball. the projections that we've made and the recommendations that you approve have actually been spot on. Uh so if we can keep that trend, uh long
027as two people don't hit the deductible, we'll come out to the good next year. So our recommendation is to raise the deductible by 25,000 uh to save about 40,000 annually off the cost of the premium. So that would offset the administrative increase. So that's that's the rationale behind it is the school board would actually still be uh you know in the black with that. >> Okay. Do I have any more questions or comments? >> All in favor? >> I number seven receive report on tax deferred savings programs. >> Uh that was information only. As we uh informed you last u meeting, there's no recommended changes to the flexible savings accounts or the HASS or the HSAs that the employees presently use through health equity. There's no increase in the fee structure for next year. Um
028that is one of the things that we're going to review with the Marilife for next year. uh phase one of their implementation is the voluntary benefits and then next year we're going to look at because they also offer the reimbursement accounts uh we're going to see if there's some consolidation that we can make uh to help the administrative uh department out as well. >> All right have any questions or comments? >> Thank you Mr. D. >> Thank you. Do >> I have a motion to adjurnn? I'll make a motion to adjurnn. A second. Finance Committee meeting September 8th, 2025, >> Mr. Mlasha, >> Miss Roy, Mr. Tier uh please let the record show that Deon Tuier contacted Yolanda Laws to sit in on the insurance committee and chair in his absence. Thank you. >> Thank
029you. Mr. Laws, you have a quorum. Our committee meetings are broadcasting live. To access the stream, there's a video icon located on the online meeting agenda and a link located on our district website, Facebook, and X. The first item on the agenda is to discuss and approve the if parish school board monthly financial statements including the income statement and the revenue and expense summary by fund through August 25th. The reports include a comparison of budget to actual for each fund including a percent to go per budgeted account with the funds. Do I have a motion? >> Make a motion. >> I second. Mr. Stewart. >> Good evening, board members and constituents. Um, you know, we're just getting started off this our second month of the new uh year. Uh, we've brought in roughly $5.5 million,
030but of that actually $4.5 million with a one with right at a $1 million internal transfer. Uh, but we spent 14 million. Uh that's estimated give or take. Um and in all things we start off a little slower than what we do when we bring in our revenues because they come in mostly towards the midyear. >> Okay. Thank you Mr. Stewart. Are there any comments from the audience? Any comments from the board? >> All in favor? >> I thank you. The second item is to update the relation to pro to progress related to audit findings according to the management corrective action plan. Mr. Stewart. >> All right. So, previously we've been doing this um and I was instructed by our auditors that we we should discuss each each month. And so we were discussing one
031uh and rotating, but I'm going to go through each of the the four um higher more major findings. Um the first being uh that we are actively ensuring that the assets uh within the parish are tagged and tracked uh as well as uh meeting between myself finance and maintenance in relationship to the our ongoing projects and the CIP schedule. uh that should um keep us uh within the the bounds of acceptability as it relates to uh our 20241 financial reporting of capital assets and CIP audit finding. Um as it relates to timely reconciliations, we are caught up. We're in the month of August. Um uh we are uh striving to remain uh one month uh behind in reconciliations but at worst two uh that we have been actively uh keeping uh close to that uh
032in the last few months. Um and then as it relates to the local budgeting act, uh when we we passed our we adopted our budget timely this year, uh we have uh actively worked with it um and our consultant uh with it to to build an internal budgeting tool that grabs uh almost all of the accountants that we use uh to uh diminish the likelihood of missing an account or uh not reporting uh a fund balance. We're still editing and and tweaking that to make sure that it is perfected in the coming years. Uh but it it has helped immensely this year. Uh as far as relates to bid law, uh the district constantly um u attempts to comply with all Louisiana uh laws and federal laws related to bids. Um, we we meet with
033our legal team when necessary if there's questions and we we meet as a internal team when necessary to try to avoid any findings in relationship to bid law. Those are my updates. >> Thank you, Mr. Stewart, for the update. Any questions from the audience? Any questions from the board? >> Thank you. Uh, do I have a motion to adjourn? >> Make a motion to adjurnn. >> Second meeting adjourn. Thank you. 2025. Miss George >> here. Miss Hickden >> here. Miss Holmes >> here. You have a quen. >> Thank you. Thank you. Our committee meetings are broadcasting live. To access the live stream, there is a video icon located in the online meeting agenda and also there's a link located on our district website, Facebook and X. Okay, our monthly work order status report. Mr. Kagnetti,
034>> good evening. How is everybody? >> Thank you. >> Okay, so I just want to let y'all know I'm so proud of our team here. Our maintenance crew has has busted their tails to succeed in getting these numbers where we're at right now. We've broke two records. One of them was the submitted work orders was 200 actually 297 but at the time of report we had 295. They submitted 200 almost 300 work orders in one month. Okay. And we completed this one says 286, but we did some over that Saturday that weekend because a lot of them were like boards and stuff and we had to um the guys couple guys wanted to do them over the weekend. So there's like 2 and like 92 work orders completed. Um I'm so proud of them and
035please when y'all see them, please tell them how proud y'all are of them because they really did work really hard to get things going. And then we have an outstanding of about 60. 65 66 is kind of where we're floating. August is our biggest month. We knew it. We got ready for it. We taped it the best way we can. And you're going to just start seeing us just knock them off as best we can. And then we'll get ready as the months go on. >> And if you scroll down, you will see again in the pie chart. I'm thinking about changing the pie chart to more of a a bar chart because it's easy to read with a bar chart, but um you can see it and see where the the issues and concerns
036mainly rest. And that is it. >> Great. Okay. Any questions, board members, audience? Okay. >> Great job, Evan. >> Thank you. Thank you. >> You and your team. Thank you all. >> Thank you. >> Okay. The project planning list. Yes, ma'am. All right. So, we can run through a couple of these things are just finishing up and you'll start seeing as we start going through this list, things are going to start coming to a head. Things are start start ending and you're going to see more punch items list. So, Crescent, we're waiting on the renovations. I just talked to the contractor that will be completed this week. That's the new seven pin system. We have about five or six doors left to do. Um, and we're waiting for the the devices to come in. Early
037Childhood, we already knew about Dorsyville Cafetum. We had the ribbon opening um over there. We're doing some punch item list, but that should be finishing up shortly. The fieldhouse, we're on hold right now until further notice. The parking lot at at Ibraville Ele, I'm sorry, Eastville High School, concrete poured. The striping has been completed and the ADA ramps are going to start. They were going to start last week, but they pushed them back to this week. So, that's also in the front of the school and in the back of the school. The pipe fitting and welding classrooms. I have two cost estimates on here. 400 to 700,000. We were waiting and it came in today. And the quote for the new transformers, which is the switchboard, there's a big one in the front and there's
038one in the back in the gym. These switchboards are has given us problems in the past and to replace both of them is going to actually the price came out a lot better than than we expected to replace both of them is going to be around that $100,000. Now that is the equipment only that is not labor. So the reason I'm at the reason I'm saying this is because the best thing that we can do for this welding because it does pull a lot of power is to replace the switchboards. We already know of troubles and I don't know if y'all if y'all heard the term is bad power or or dirty power. This is that upgrade to give us now clean power which it's not going to trip out the school so often. It's
039not going to um blow breaker so often or shouldn't be at all now because now we have an upgrade and a cleaner system that is more efficient. And we will we're on schedule right now to come to the board and on in October to ask for permission to advertise. So this this is coming soon. So we we're well on our way to do that. Uh and office remodel. Still waiting on graphics. That's my fault. I was supposed to get with them last week and I did not. We have everything ready. I just got to go walk it down with them. Baseball field, softball field. Everything's going good. Um moving equipment, staging equipment. They did start the demo. I went out there today and they're actually about 75% of the demo instead of 50%. But everything's
040looking good. The old fieldhouse demo, the abatement is finished. I talked to them today on site. We cannot start the demo yet because of energy. We have to shut the power completely off to that area. It also feeds the gym. So if we shut the power off, it's going to kill the gym. I now have to get with energy. they have to move that breaker box or that I'm sorry that that uh meter closer to the gym and have a new system and then we can demo. So we all postpone for for about two weeks on the demo of it. But it will happen. We just got to get squared squared everything right with with energy and we are moving that that situation um forward. Perimeter fence at at IE uh I don't know if
041y'all have seen it but it looks great. It's not just the exterior fence, but it's the interior fence as well. And we are James Balker and his team's doing the card readers, the um crash bars and all of that. So, they're working on quote to get us with that and they're going to start that pretty soon. The exterior fences, the gates are hung and we're doing our wiring and making sure everything works. That should be fully completed by the end of this week. MSA East Academy I went last week, drew it up, got everything going, walked the job out with one with a contractor, and we have some opportunity to save some money if we remove portions of that fence that is for the soccer field that's no longer there. We can save a good
042bit of money. He's going to resubmit his quote to me using some of that. That's just unnecessary and putting in that area. But we're going to build new gates and stuff, but we're going to hopefully we can salvage some of that fence and um and repurpose it to where it fits us better for our needs instead of just sitting in the wide open wasting money because aluminum is very expensive right now. MSA West Academy. All right, if I scroll down, um the additions part, we still moving forward on that one. All my licensing, all of that's done. uh CMU walls at the time in the report was 25%. It is now at about 75%. Um the awning and the walk paths all completed and the drainage of the site we're going to start doing that.
043We did have to put a temporary walk path because so much water was coming into this area. I know I know all of y'all have heard. And we're going to redo the drainage and we're going to tie it in from the existing drain all the way out to the new ditch. The parish is working with us right now to muck the ditch and clean it out, clean out the drain pipes so that's it stays from getting the flooding does not happen as much anymore if at all. So once we get this new system tied in, I think it's going to work out for everybody. Um the driveway I'm sorry, the driveway improvement, the new fence is installed. There is some some punch items list right there. Cleaning the site striping is done. punch item list
044is about 75 80% and then the curb we all we we're all going to do the curb it came in it was about 1,500 bucks or or two grand and what this does it keeps the bus and the other cars from coming off the corner and chipping off the concrete so we're going to start that pretty soon building G moving right along. Um if y'all hadn't been out there, please go see it. It looks great. If y'all got any questions, let me know because that's a lot of stuff to go over one by one. We'll be here all night. All right, softball field. Everything looks good. Just got with Mr. Tate. He's going to get some things, some items for the dugout, like your your helmet racks and your and your benches and all of
045that. And we're going to take care of that. But everything is is ready to go. We got some punch item list that need to happen on there. We still got some equipment that needs to come in for the concession stands and all, but it's it's finalizing and we're going to have a punch list pretty much knocked out here within the next probably end of this month. We'll be good to go. Football field and track field, please look through the list. If you have any questions, let me know. the installation of the fence. It's it's at 100%, but they still got some couple areas that they need to touch up, but they're going to be finished this week before the football game. Um, press boxing and construction of it looks fantastic. They got the floors installed.
046Let's see. Install the signage we went over. They did not do that yet, but that's coming. Should be, if not this week, possibly next week or for the next home game. Does that have power yet? >> Ma'am, >> we have power yet? >> Yes, ma'am. We do have power. Yes, ma'am. Yes, ma'am. That That's powered up. Um, also the the restrooms that you'll see on here, the restrooms that were issued last last year look fantastic. I mean, it looks it looks great. If if y'all ever go there, I can't wait to the game. Y'all can see we just brightened everything up. We changed the petitions, changed the toilets. It just it really looks good. and I did a walk, >> redid the floors, concession stand, redid it, redid the countertops, concession stand. It looks very
047good, >> much needed. Uh, Plman High uh parking lot looks great except one little area and what's going on with this area is the ground. So, the the ground underneath is not passing the compaction test. We've tried different options to try to do it. We ended up getting a recommendation from the Terracon company that we use and what they do is they they do our ground testing and tell us, hey, you need to do this before you pull concrete. Um, we do have a change order for that that um, Dr. V and I talked about. We have a path forward. As soon as that gets signed off, we're going to move forward with it. It is a lot. It's it's a lot of area and it's it's removing a lot of stuff and and it's
048extensive work just for that one area. We don't know why. It's We don't know if it's just holding a lot of water in that area, but it does not compact. And before you pour your concrete, you need to make sure it's done right. If not, it'll crack just within the next two years. >> What do you have to do, Evan? >> What do they have to do? >> Um, so we got to remove >> How much was it? I'll let David is Okay. >> Yeah, they can explain it to you. >> Good evening, everybody. Uh it's removing about 450 cubic yards of material that uh is not passing proof roll so you can't get the compaction. They did treat it with lime still failing proof roll. So they're they're removing that material and putting in
049uh 610 stone and lifts to uh reinforce that area. So uh they do anticipate they will be able to complete this and have it remedied in the paving completed prior to the first home game. So that's not an issue scheduling wise. >> Thank you. >> He made it sound a lot easier than what I would have said, so I'm glad he said. >> All right, the kitchen renovation. Um, I'll let Mr. Brandon come and talk to you about the kitchen. He's been on it pretty extensively, making sure everything goes well. Good afternoon. Uh kitchen renovations going well. We've like Evan discussed, we had some change orders with some existing conditions that we've uh found during construction kind of added to that scope of work. Um however, the contractor still on schedule. I have a date
050of uh January 26 for that project. Uh right now they're finishing up the structural work um the new openings in the block walls and they're going to start they're spraying paint on the ceilings. They painted walls and um about to get into flooring and other finish work. Any questions on Blackman High kitchen? I know it's a Big project, big deal, a lot going on, a lot moving. Um, but if y'all have any questions, please let us know. >> All right, White Castle, we don't have anything pressing on that one. Central office, we installed the new boiler, so that is all up and running. We still got to do our checks and balances on it. Punch this is about 75 80% done with it. And that's all moving well. And then all right the greenhouse projects
051you will see it permission we're going to come to the board in October permission to advertise and then what this does is it's one project with all four so everybody is going to all four of these schools will get their um green houses at the same time potentially any questions on the green houses we we have you know spots picked out. They may not be the exact spots, but we do have the correct spots picked out um as far as the bidding process goes >> as laws. Okay. Thank you, Miss Hickden. Evan, I want to just go back up >> to the ballers at the central office. >> Yes. >> So, does those boilers also include the building across the street? >> That's the one I'm talking about. Okay. >> Yeah. This is this the
052CIA building boiler. Um when we did the project, that boiler was 30 years old. >> Mhm. we were going to go back into it, go back with it. It wasn't recommended because once we had to remove the ball in to put a 30-y old baller back in the system, just didn't work. So, there was a change order that happened. We went with a new baller. It took a while for it to come in. It was a long lead item. They did they did install it. Everything's working. We just got to do our checks and balances on it. So, it's still kind of, you know, wishy-washy until all the checks and balances done with it. >> Okay. >> It was already certified through the fire marshals. So, we're good to go. We're just waiting on that
053on that to happen. And and that takes minimal time. It's just, you know, balancing everything, right? So it can work as efficiently as possible. >> Okay. All right. Because I was I was hearing that the air was >> too good. Yeah. How about that? >> Yeah, it was too good. Yeah. So in the way this system works is each different class or I say office can set their own thermostat and it regulate. I mean, it's way over my head, but it it it does its thing with the baller system. So, without the baller, it was blowing 60° or 40°ree. I mean, it was cold, >> but I'd rather them be cold in August >> and hot, >> you know, than hot, you know. >> So, they can put a jacket on and, you know, >>
054but yeah, we got it. I think it was good today. Um, and I think it's we're just working some things out. >> Thank you. >> Excuse me, Evan. So, uh, I have a question. the like those television screens that in White Castle >> in the power house >> that never work. Are those punch them list? >> So they they are we have to see is there a communications problem with like tech. >> Yeah. >> And that's what we're waiting on now. >> They had other things that just never worked. So >> Yes, ma'am. Technology stuff that we're still working through. >> Um >> hand dryers, too. They never work. Yes, ma'am. That's all punch list items on that one, but we'll take at them by next month. We'll have you a better answer. >> Okay.
055Thank you. >> Yes, ma'am. >> Any other questions? Board members. Dr. Vyron, >> I I I just want to make a a quick comment because next month you're going to have a couple of items that will uh come to you if everything works out to request permission to advertise for bid. I I've mentioned verbally in meetings, in retreat, and in emails that we're not initiating any of the big projects in order to get our general fund balance built back up. The green houses have been in the works for quite some time and we do have that in the budget and that's not a huge capital expenditure. The welding one, we're working that into the existing dollars that are in the budget. Uh that's a priority for kids. That's the only part of our parish that
056we don't have the ability for kids to take welding. Uh here in Plaean, we've got the welding shop at Plaqueman High. Kids from White Castle Plyman High and MSA West uh take welding there. In North kids to BRCC uh and they're getting welding there and we're expanding that partnership, but currently at East uh we just don't have it available. in the past, we bust them to ABC. With the congestion and traffic in Baton Rouge right now, that is just impractical to try to do. Uh so we we do have some funds in the budget that Mr. Stewart and I actually talked about as recently as this afternoon to try to work through that. But as far as some of these bigger ones when you see on hold with some of these other capital projects that
057we talked about that we wanted to do in the future, those are some that just have to be on hold right now until that general fund uh general fund fund balance is is built back up. So I just want to make sure to remind you know the board and the public who may be watching uh the big projects are not being recommended at this point. These items that we will bring to you are either currently worked into this year's fiscal budget or we may have emergency things that we've got to deal with and we've got to keep some emergency contingency there. What you see if you look to your right is a a prime example, you know, with the the water pipe that busted in the water fountain a few weeks ago and did damage
058on three stories in this building. Uh so we've got to be able to keep contingency for those as well. Uh so just wanted to to clarify that before we come back next month with some potential smaller items to put out for bid. >> I have one question. So the um prek at Crescent are they they have enough room or they settled in? >> Yes. PreK at Crescent. Uh there's two preK3 classes, two preK4 classes. they are settled into the main building which is a a much better place for them to be than the building that they were in before. Uh we did make some modifications in the restrooms when it comes to fixtures for uh the smaller kids and uh the last visit I made there last week, Miss Don said she's so happy to
059see the prek in the building, you know. Uh but that's a place that they'll need to be until we're able to budget for a new building to be built. And and I'll say this, the the special ed department has settled in in an empty wing that's at Ibraville Elementary's early childhood center. One of the bigger projects was to renovate the second floor. Uh it was you part of why we we sold plaza, but again, you're talking about in last year's, you know, money about a million and a half dollars we projected then. that probably should be about the same, but you know, we're just that's not going to be at the top of the list right now. So, both of those have been settled into areas that are working out for them. >> Good. Any
060other questions? Board members, audience. Okay, Mr. Kag anymore? Okay. Thank you very much. Appreciate it. >> Yeah. U may I have a motion to adjurnn? Make a motion to adjurnn. Second by Miss Holmes. Meeting is adjourned. Thank you. Good evening and welcome to theville Parish school board meeting. I call to order the September 8th, 2025 regular school board meeting. Our meetings are broadcasting live. To access the stream, there's a video icon located in the online meeting agenda and a link is located on our district website, Facebook, and X. Also, the meeting can be viewed on Cox Channel 20 1 every Saturday at 7 p.m. following the scheduled schoolboard meeting. The school board agenda can be found on our district website every Wednesday afternoon prior to the monthly board meeting. The public participation policy is posted
061on our district website and at the front entrance next to the elevator. Thank you for following our policy. Roll call, please. Mr. Raj, >> Miss George >> here. >> Mr. Abear >> here. >> Miss Hickden >> here. Miss Holmes. Miss Laws here. >> Mr. Mlasha here. Miss Roy, Mr. Tier, Miss Williams, you have a quorum, Miss Laws. Thank you. We will have a reflection by Miss Polly Hickden following a moment of silence. Please stand and remain standing until after the pledge of allegiance. Lord, in a world full of conflict and dissension, we come before you this evening asking for your guidance over the lives of our students. Help them to grow in kindness, compassion, and confidence. Protect them from negative influences in their schools and communities. Protect every school from evil on school grounds, classrooms,
062and all transportation. Grant our students a positive, safe learning environment with much academic growth and joy. And may your peace, Lord, be in their hearts and minds each day. In Jesus's name we pray. Amen. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you, Miss Hdon. And now we will have the Parish vision statement by Miss Pam George. With our families as partners, the Iberville Parish School System will provide equitable opportunities, academic excellence, and positive school environment so that every student thrives in the path that they choose. Thank you, Miss George. Our apologies. We will not have any recognitions or presentations tonight due to some structural work that is being performed
063in our boardroom currently. We will start with the consent agenda which is considered routine and will be enacted with one motion. First is to discuss and approve the August 11th, 2025 regular school board meeting minutes. Discuss and approve the September 4th, 2025 executive committee meeting minutes. Discuss and approve the September 8th, 2025 con consent agenda as presented. Do I have a motion? Have a motion from Mr. Mike Abear and a second from Mr. Mario Mlashi. Any comments from the audience? Any comments from the board? Mr. Raj Machine, please. Online voting is now open. Yes. online vote is now closed. Passes unanimously. Next, we will have the superintendent report. Dr. Voron. >> Yes. Good evening. Uh tonight's report is going to focus mainly on two things. First, our enrollment numbers to kick off the school year.
064Uh I put a comparison up as to where we were when we finished school in May. uh and where we were as of September the 2nd uh which was the date that we released the board agenda. You see this this is down after speaking with several superintendent today while at the law conference in in Baton Rouge. This seems to be a trend uh in plenty school districts. Uh we have less kids that are starting in those lower grades as you can see and reflected with uh with preK this year. Hopefully we can pick up some more of the the kids in those younger ages and get them to metriculate on up. Uh but it's not a significant decrease when you look at the total enrollment, but it is down by about what 22 to 12
065and 34 or so kids. The second part of the presentation is annually we are required to provide uh our local school board with a safety and security update. Uh so Miss Blanchard will kind of give you the update that we require by law to give you with measures that were taken in the school system. >> Good evening. Um just to give you a quick overview, our daily security screenings are ongoing still at each campus. Um, we have purchased new metal detectors that are being used at the high schools. We're starting there at the high schools. Um, it's a more uh state-of-the-art system. I guess they can process through students through quicker. Uh, it's the same system you see at the Super Dome, at LSU games, concerts, things like that. It's the open gate system, and
066we do have one now at each high school. We will get them at the elementary school, but we wanted to see how they worked out at the high schools first. Um, of course we continue to have all of our classroom doors locked uh at all times when the students are in there. That is state law and we do continue to enforce that on our campuses as well. Our older cam cameras are in the process of being phased out and we are replacing those with the new verata cameras which are all online. Um, the verata cameras are also tied to the new check-in system that you see at each one of the entrances to our schools. The kiosks, the it will take a picture of the person with their driver's license. They scan in and everything.
067And with the camera update, we are able to actually track because it has facial recognition. So, we're able to track that person there for their entire stay on campus. So, right now, um, we have Crescent finished, Darcyville finished, East Ibraville finished. I don't remember all specifics, but those are the ones that have already come online and they're continuing to work diligently to try to get those done as quickly as possible. Um, we also received a GOEF grant, the amount of $50,000 for East Ibraville. uh what we've decided to use that money for because I know you all have heard it about the continuing to bag check every day. Um we are going to purchase a bag scan machine for East Ibraville so we can see how that works out where the the machine itself will
068scan the bag so the employee doesn't have to. Um that's what we're going to use the $50,000 for is to purchase that machine. Um but as I said it was only for East Ibraville that we were awarded the grant. Um, so I don't remember the next slide. Okay. Additional security is on site at each one of our schools. The superintendent wanted to make sure that we had at least two police officers for taken every morning on each campus. Some schools already have two officers. So at those schools, we have three. Um they are there from about 6 well it's really about 7:30 to 10:30 every morning to make sure that they have assistance with the checkin procedure in the morning. Um Iraville Elementary if you weren't aware the fencing was down there for a while.
069It is this is no longer the case but when we put this together it was. Um, we had additional security that was on campus there to check the perimeter of the school throughout the entire thing. So, we had an extra police officer out there to make sure that no one was coming onto the campus when that fence was down. The fence, however, is back up now. And then our zero eye system, we still have that and that program has now been integrated with all of the new cameras. So, we're up and running with that as well. >> Thank you, Miss Blanchard. So, as you can see, we're trying to improve the way we utilize human resources when it comes to safety, but also keeping up with what we need to from a technological standpoint uh
070to secure our schools. So, that's the the safety security report. My last slide of my update uh includes upcoming dates. Of course, the first one there, our moving forward Monday activity for community and business involvement is September the 22nd if you get a chance to get out and visit some schools. And then as you can see October is very quickly going to be here. This concludes my report. >> Thank you Dr. Von. Uh next we will have governor's business and the first item is to discuss and approve September 8th 2025 insurance committee meeting recommendation. There were >> how many items? >> Seven. seven items and six uh required um action. Uh do we have a motion? I have a motion by Miss Pam George and I have a second by Mr. Mike Abear. Are there
071any comments from the audience? Are there any comments from the board? Hearing none. Maj is now open. Online B is now closed. Passes unanimously. The next item is to discuss and approve the September 8th, 2025 finance committee meeting recommendation. There were two items on the agenda. One item was a action item. One item passed. Do I have a motion? Have a motion by Miss Poly Hickden and I have a second by Mr. Mario Mlashi. Are there any comments from the audience? Any comments from the board? Machine please. Miss Raj >> online is now open. Online vote is now closed. Passes unanimously. The next item is to discuss and approve September 8th, 2025 buildings and ground committee meeting recommendation. There were no action items. Do I have a motion? No motion needed. Are there any comments?
072Miss, >> next we will have >> There's no motion. >> There were no motion for buildings and ground. No action items on that agenda item. Next, we will have curriculum, instruction, and campus operations. The first item is to discuss and approve Head Start policy council agendas, minutes, reports, and handouts. Do I have a motion? Have a motion by Miss Pam George and have a second by Mr. Mike Abear. Miss Hickden, please. >> Thank you. Thank you, Miss Law. Um, under new business, we I think I spoke about a little bit about this last time. We had a corrective action. Um, but that has been cleared. That a child was left on the DS bus in January of 2025. The employee was terminated, but the bus company was not reprimanded. Um, but our program was given
073corrective action and the Head Start state office has given the clear. The state department will give the clear uh at the end of this month. also the school readiness goals and of course you know that's several pages and I hope you just look at a couple of them but um the overview is there was growth in every goal with the same group of students. So that that is a a very very good excellent also the safety monitoring in May and um the incidents in May. We did have one unfortunate critical incident but just a bump on the head which required stitches. Two two of our youngest learners bumped into each other but everything was okay. everything was okay. But we do have to report that uh the attendance report, the enrollment of course this was
074this is uh you know in May this is all in May. Um the well as of now the enrollment um we're a little down 89% capacity and North Ibraville Elementary right now has the lowest enrollment. our mental health specialist report, our uh early interventionist. We have some early interventionists. They work with the students and our mental health specialists, we have one for prek, works uh with the students that do not have an IEP. So, there's the report there. our specialist report, our fiscal report, and our early childhood manager uh ready start liaison report. August 4th, the the the teachers only had uh professional development. A August 5th, the powers and the teachers together had professional development. And our next meeting is on the 25th of this month. >> Thank you, Miss Py. Are there any
075comments from the audience? Any comments from the board? Mr. Raj Machine, please. >> Online B is now open. online voting is now closed. Passes unanimously. Next, we have new business. The first item is to discuss and approve the revision of the superintendence evaluation form as recommended by the executive committee. Do I have a motion? I have a motion by Mr. Mario Mlashi and I have a second by Miss Yolanda Holmes. Dr. Faron. >> Yes. Real quick, the executive committee met last week. There are two minor uh revisions that were approved by the committee. One is to clarify uh the personnel decisions made by the superintendent as required by act one of the 2012 legislature. Uh and the other was to add the term fiscal uh on the section that uh covers non instructional operations. So
076these were the only ones that came to committee and approved and we recommend your approval. >> Okay. Uh are there any comments from the audience? Any comments from the board? >> Yolanda, I just want to say thank you for getting that done. Dr. Farra. >> Thank you Miss Siraj machine please. >> Online v phone is now open. Online B is now closed. Passes unanimously. The second item is to discuss and approve the revisions to the academy director IVLA and the alternative program director job description as presented. Do I have a motion? Have a motion from Miss Polyhden and have a second from Mr. Mario Mlashi. >> Yes, these are to clarify basically chain of command two years ago when we did the the reorganization when I took over as superintendent. We brought bunches of job
077descriptions that were included in that. For some reason, these were omitted. We're currently in the process of loading job descriptions into our frontline program uh which is integrated with our personnel and payroll systems. And when Miss Leau was going through these to move them into the new system, she caught these. So uh basically what what I'm requesting is to uh put the language in instructional supervisor as assigned. Currently academy directors if it's IVLA their direct supervisor is the supervisor of career and technical education. if they're MSA East or MSA West, which are different types ofmies. Uh it can be either the secondary or the elementary supervisor. We currently have it designated as the secondary supervisor. Uh but they both collaborate to come up with the final evout. We can only have one position or person
078designated in the state system to supervise someone. And then on the alternative program one, it was assessment and accountability. It's currently career and teched. Uh I'm asking to do the same thing instruction who supervisor has assigned in the event there's ever a need to change who's supervising the program. We don't have to keep going back and changing job description. So this keeps it there uh as I guess more flexible because I do have the ability to make those changes and assignments. >> Okay. Thank you. Are there any comments from the audience? Any comments from the board? >> Mr. Raj online is now open. Online B is now closed. Passes unanimously. The next item is to discuss and approve the 2026 schoolboard meeting dates as presented. Do I have a motion? I have a motion from
079Miss Pam George and I have a second from Miss Yolanda Holmes. Dr. V. >> Yes. We're bringing these to you early. We'll like to get these on our calendar so everybody knows our school board policy calls for board meetings to be held on the second Monday of the month. Uh we've cross referenced these with uh holidays and different calendars and at the current time we don't see any conflicts. All of these are on the second Monday of each month. Uh, and of course, if there is ever a need to move one, we would have to come back to the board to ask you to wave policy in order to do so. We haven't had to do that in quite a while. So hopefully 2026 we don't have to do it again. >> Okay. Thank you.
080Are there any comments from the audience? Any comments from the board? Maj is now open. Online vote is now closed. Passes unanimously. Okay. The next item is to discuss and approve formatting amendment to the fiscal year 2026 budget. Do I have a motion? I have a motion from Miss Polly Higden and I have a second from Miss Yolanda Holmes. Mr. Stewart, >> good evening again. Uh, this is as stated just to ensure that all formatting shows all data and nothing's cut or showed in partial on any other pages. >> Thank you, Mr. Stewart. Are there any comments from the audience? Any comments from the board? >> Miss Raj Machine, please. >> Online banners now open. Online voting is now closed. Passes unanimously. Lastly, do I have a motion to adjurnn? Have a motion from Mr.
081Mashi and I have a second from Mr. Mike Abear. meeting and adjourn. Thank you.