8/11/25 Regular Board Meeting

001Dale. >> Hey, good afternoon everyone. >> Is this working? >> Wonderful. I always enjoy coming when I don't have any bad news to report so we can we can all sit back and relax. A lot of great information. Um, you know, the overriding theme tonight is the plans are working well. There's no surprises. Uh, you know, it's not perfect. We're not running a a surplus, but uh there's nothing to be concerned about. So, uh, tonight is information only. Uh, we will have a full agenda for you next meeting to vote on all of the renewals and there may be some additional recommendations and I'll explain that as we go along. So, uh, all right, you have the proposal pulled up. Can you go to the perfect? >> All right. So, the first item uh is

002our Blue Cross self-funded plan and basically the present level of funding is adequate to support the current medical claims trending. Considering the current sufficient claims funding, IFS recommends no increase in claims funding for 2025, no additional employee contributions, and to continue with the present plan funding for 2026. I will remind you uh last year uh we did have an increase in our funding. Uh we met, you approved it, we were running short, claims were increasing. Um, so we increased the funding and we changed over to Med Impact at the same time and we're going to present to you some of the results of that tonight. So, if you could go down to the So, I put together a new report for you guys that I think will make it real easy for you just to

003get a a snapshot of how is the self-funding plan working. And you can do it on this one page. and it gives it's a transparent accounting of where all the dollars are spent. And so, um, this is what's called an aggregate stop-loss report. So, I combined everything into one. So, if you look at, um, the first one is how we're performing year to date through June. uh did say it wasn't perfect. Um but I'll explain where we are and where we think we're headed with that. So if you look January through June, the first columns or that's the number of participants in each plan. The monthly attachment, that's what we're actually funding on a monthly basis to pay for our benefits program in the claims account. Okay? So that includes employer and employee contributions. So

004that's the total funding going into the account. Our claims are the next column. So you can see the actual claims for medical in the first column and then the totals are at the bottom everyone. Uh the pharmacy claims that's the claims for Med Impact. Okay? And there's partial rebates included in that because we haven't received the second quarter rebate report yet. That rebate has been running us between 330,000 to around 400,000 that we've been receiving quarterly in our rebates. So I do have the first quarter rebates included in that number. I do not have the second quarter rebate. So, we know we're about 350 to 400,000 better than what that number actually is. The administrative fees, that is the fees that we pay to Blue Cross for the administration of the network, the claims, they're

005our TPA. That's the fee that we pay and it's a per member per participant fee. The next column, I never put this on the report before, but I thought you'd appreciate it. That's our stop-loss premium. That's what we have to pay to ensure our plan from those high dollar claims. And I'm going to point one out to you uh in just a moment. If you look at uh it's included on the next report because it happened last year. Um so basically year to date we we have funded about 4.62 million. The claims right now including all all expenses are at about 6.6 million. The claims themselves between medical and RX are about 6.1. Now what we had at the beginning of the year we had some very uh crucial diagnosis. We had some very costly

006treatments. Uh the good news is a lot of those treatments are already completed. These individuals are back at work. So unless something new happens, if there's any new diagnosis, certainly that would change things. But we believe that the claims are on a downward trend, we're already seeing that. Um I was a little concerned at the beginning of the year, but a lot of those treatments worked and those individuals are back at work. So this is basically a snapshot of where we are year to date. The next sheet goes back all the way to 2022. So if you look at we used to fund at about 8 million annually. I came to you in u late 2023 and I said hey that's just not working for us anymore. the number of employees that are participating, the

007age of our employees has increased, and claims are on the rise. Um, and now we're funding at about 9.2 million uh right now because we didn't change the claims funding for 2025. So, if you look in the past, basically this is a snapshot. Our best year was 2024. And I think at at our last meeting or the meeting prior, one of the board members asked, "Hey, do we really need that stop-loss policy?" Well, if you remember about four years ago now, we had about a $2.6 million claim. Last year we had a if you look at specific claims received 2024 we had a $1.5 million claim last year. Um what that was was a organ transplant recipient that we had. I think it was a retiree or a dependent of a retiree. Um but that's

008why we carry the stop-loss premium. So it's really paid for itself. If you look back over the last five years, yes, we have benefited greatly from the stop-loss. So that's the snapshot of the plan. Everything is performing right now within our accepted numbers. Uh our claims account, we have to statutoily keep six months of claims reserves in that account in case you ever decided to uh get out of the self-funded plan. I don't see a reason you would ever decide that, but we have to have that claims account. That's money that we can't touch. Um, it's fine right now. So, uh, we don't anticipate the need to make or recommend any changes for 2026. >> Okay. Dr. And Brad, I would like you to discuss with the board tonight what you're looking at as far

009as the third party administrator basically on cafeteria plan and supplemental insuranceances. >> Yes, sir. That is uh one of the next item agendas. So, uh I think Troy wants to talk about um Met Impact just a little. >> Yeah, just give you all update. Good to see everybody again. I'm so glad to be back. I know you all are. My my grandkids broke me. I'm glad they're back at school, you know. Oh my god. Um I just wanted to give you all like Brad said that um the good thing about us having our own relationship with the PBM and carving it out. Things are still working rather well. We're still on pace to be in the 2 million plus in the savings area. What I want to do is briefly u just go over and

010give you an update of basically how we're running to date. So that way you get an idea of what's going on. So if you look in the column where it says pharmacy claims, you see last year's total 2024 was roughly 2.3 almost 2.4 million. You know, to date, you know, we're a little a little over $1.5 million in claims. Uh to date, that represents about 65% of last year's total. Okay. Uh the monthly claims total is roughly about 220,000. And so based on the projections, >> we're going to probably end up around the $2.6 million range this year, which is still far better than our worst year in 2023, which was a little almost $4.1 million. Now, if if you could turn to the next slide, please. Now, to give you an idea of okay,

011well, you're talking claims, where are claims coming from? And this is just an idea. These are the top drugs that basically we're dispensing right now and this is for the you know the second quarter and if you look the number one drug monero uh bas basically is GOP1 drug for diabetes is basically uh cost it costs one point I mean $185,000 roughly and if you go down you see the number one all the way down number one to 20 uh factors. Now, one of the things is is that Brad and I constantly do, we meet with Met Impact, we talk with them, and we're also entertaining other programs to help us save additional monies. The good thing about it is with the time that we spent with the program, the members are starting to get

012acclimated, you know, to the program and things are working a lot better. So, we hope to even improve it a little bit further um as we go forward. So, uh, that's it in a nutshell, um, of where we are right now, but I think that things are still going very, very well as far as the pharmacy is going, >> right? >> All right. Second item on the agenda real quick. We got u almost a flat increase on our retirey program through Humanana. It just came through, so I wasn't able to include it. It's actually u our premium for 2025 currently is if you want to go back to the agenda number two on the agenda is Humanana our current rate is $3717 our increase for 2026 is only a 2.5 increase $379 awesome renewal because

013CMS has put additional benefits on our group plan. It's actually improved. So, the cost has gone up to the carriers and Humanana uh has been issuing some of our other clients very extensive uh renewal. So, I was a little concerned about this one and they did us a solid. This is an excellent renewal that we'll be recommending next month for you to renew. Um, our member satisfaction on the Humanana plan I would put at 99%. We literally receive no complaints and whenever there's a question on that program, it's normally an isolated situation. It's the member not understanding something and we get it straightforward. Um, more good news to report. Standard group life. We have a 20-year relationship with this carrier. This is our group life and AD and D carrier. They've only re raised the

014rates twice in 20 years and they ju just got the renewal. They're they're giving us another two years with no rate increase. So, excellent news. They they've been just a phenomenal carrier for the school district. We'll be recommending that next meeting. Uh Ammeritas Dental Envision, we did not get the renewals yet. Troy's been working with them on that. >> Right. and I'll have the loss runs um the latter part of this week and then hopefully have the numbers for the next meeting for sure as far as the renewal is concerned. >> Yeah, we did take an increase last year was directly as a result our claims trending we were running about 130% of claims. Um so hopefully that's levelized and we can get a minimal to a flat renewal. All right, this is what Dr.

015Vyron uh was referring to. So um in January of 2024 umville Parish School Board moved the accident plan, critical illness and hospital income, short-term disability and long-term disability over to Unum Insurance Company and the cancer insurance over to Transame for a 2-year period through December 31st, 2025. Um, AGM is our third party administrator for the voluntary benefits. They they've done a a very good job for us over the years, but this was expiring. AGM has actually been purchased by a national firm, so they don't have that local presence. Uh, every individual on our service team is now a new person that we do not have a relationship with. In our last meeting with uh Tama and Nicole, they expressed some concerns about um there were some processing that they were required to do uh that

016is very time consuming and they basically asked us, hey, since the since the program is coming up for renewal and we've had all this turnover with our contacts who we work so well with over the years, uh can you and Troy go out to the market and see if there's anyone else out there that can provide comparative services and let's just you know it's good they've been with us for six years it's good for us to go to market and see what's out there so we did we engaged uh two firms um one I think some of you will know from the um state convention I think they sponsored dinner one evening that's first financial uh there was some confusion with them um I contacted Miss Tiff Tiffany Knap, who is a representative, and I

017explained to her the way that our contract was set up. Um, and I I said, "You would have to work with Troy and I to be considered for the school board." And initially it was, "Well, we we can't work with brokers." Um, that information must have got back to the state manager. Couple days after the convention, I received the call from the state manager, Miss Gail, and she indicated that we do work with brokers on isolated uh circumstances. So, anyway, we're going to bring them in. I haven't seen their contract. We're we haven't seen anything in writing yet. Um but we we have solicited them for a request for a proposal. the other firm um who came recommended by u what's the name of the payroll >> uh Bill who is the school board uh

018representative for the your payroll system he strongly recommended a company called a life who I'm very familiar with um they handle the city of Baton Rouge they handle West Baton Rouge school board so those are the two firms that we're going to receive proposals from that we'll present to you in September. Um, and we're going to look at consolidating some plan administration along with the voluntary benefits. We also are going to include AGM, the new team that we um are assigned to to get them to come in just for them to have an opportunity as well because they've been a good partner for us. We don't want to just kick them to the curb, but that hey, come back in and tell us uh what you can do moving forward. So, we're going to interview

019those three firms and present those results to you next month. Did you want to add anything to that? >> Okay. >> Uh, stop-loss reinsurance. This is item number six. Uh, right now, great news. We don't have anyone that's hit their deductible and we don't presently have anyone that is over 50% of their deductible individually. So, um, we're performing real well on the stop loss, and I think that's going to attribute to the claims trending going down as well. Last item are the 457b and the, uh, 403b annuities, the HSAs, the HAS, uh, and Cobra administration. We don't anticipate making any plan changes to those for 2026. We've got excellent member participation. no complaints. So, that's working well. So, we don't anticipate any changes with that. So, basically that that concludes the uh overview tonight. Next

020meeting, we will dive into the details. We'll have several recommendations for you and I'll probably Toron I'll see you in September and October when the stop loss renews as well. So, we'll be back in front of you. Anyone have any questions before uh I step down? Any questions or comments from Mr. Dale? >> Awesome. Thank you for your time. >> Thank you. >> Can I have a motion to adjurnn? Motion by Miss Williams, second by Miss George. All in favor? I. I. August. August 11th, 2025. Mr. Tuier >> here. >> Mr. Mlasha >> here. >> Miss Roy >> here. >> You have a qu Mr. Tier. >> All right. Our committee meetings are broadcasting live. To access the stream, there is a video icon located in the online meeting agenda and also a link located

021on our district website, Facebook, and X, formerly Twitter. All right. First item up, discuss and approve the Ibra Parish School Board monthly financial statements, including the income statement and the revenue and expense summary by fund through July 25. The reports include a comparison of budget to actual for each fund, including a percent of goal per budgeted account within the funds. I have a motion. Motion by M. Roy, second by Mr. Mlashia. Mr. Stewart, >> good evening everyone. Um, to date, we haven't received much in our revenues. We're just starting off our new fiscal year. What you will notice is a a large number of incumbrances as we put in those POS that will bring us anywhere from November to December uh even throughout the entire school year. Uh but today we did receive almost $3

022million in sales and use tax revenue. Um and so we'll be depositing that on tomorrow and or the next day. Uh but there's nothing significant to note. Uh we're clos still closing out fiscal year 25. Um fiscal year 26 is starting uh strong. All the budget numbers that you see are preliminary. They say adjusted budget because they haven't been approved yet. Once they're approved, uh they will be edited and then that would be like our actual budget for fiscal year 26. >> All right. Any comments from the audience? Comments from the board? All in favor? I >> I >> pass unanimously. Next item up is uh an update in relation to the audit finding within the AUP report. Mr. Stewart. >> All right. So, uh the finance team, specifically uh Mr. Mika, who just left

023uh has been working with the bookkeepers at each school uh diligently to to audit their files. This this helps us and decreases our risk within our audit because it has a member of the finance team already auditing and showing what was discovered and what was done to remedy such. And so uh I wanted to alert the board uh or update the board and let them know that that she actively has been communicating with the bookkeepers uh auditing their files and submitted those things to our auditors this week and a little bit last week. uh they will be uh they started the audit this week and they're coming tentatively next Monday and Wednesday. >> All right. Any discussion from the audience board? It's a non- action item. Uh can I get a motion to adjurnn? Motion

024by Miss Roy, second by Mr. Mlasher. We adjourn. August 11th, 2025. Miss George here. Miss Hickden here. Miss Holmes here. You have a quorum, Miss Hickden. Thank you. Our committee meetings are broadcasting live. To access the live stream, there is a video icon located in the online meeting agenda and also there is a link located on our district website, Facebook and X. Okay, first um item our monthly work order status report. Mr. Kagneli. >> Yes, ma'am. Good evening. >> Good evening. So on July, as you see, they uh inputed 125 work orders. We've closed out 111 and we're sitting at around 54 to 60 right now as of today. And I broke it down, I don't know if y if y'all can see it real well on the screen, but I broke it down in

025the pie chart and showed you kind of like where our main issues are. And then the color coordinated is on the um chart next to the each skill or craft. >> Evan, has a uh work order been put in at Crescent for the area in between the cafeteria and the school building where all those sandbags are to see what we can get done right there. >> Um you got to explain what what work am I am I looking for? Like last year we it's like a step process, right? So, the first step was to get gutters. We got the gutters, see how they work, and see and so far they've been working okay, but there's still an issue with the ground and we need some leveling that needs to happen in there. Um, but we

026don't want to move the the sandbags until all of that gets completed. But there's still some more investigation needs to go on with that. We may have to do a drainage system kind of right in front of the sandbags, kind of like a French drain kind of kind of something like that to help it out. But I think once we grade everything and kind of slope it back towards that be the south and then the north on the other end because in between the uh sidewalks it'll help it a lot more. But since we did put the gutters, it helped tremendous amount. >> All right, good deal. Thank you. >> Still a work in progress, but yeah, it the gutters have helped. >> Yeah, I just I went and walked over there and I saw

027all the sandbags. I was trying to figure out what was going on. >> Yeah. >> Any other questions? Okay, our project planning list. >> All right, let's go. Um, y'all if stop me at any moment. I'm going go through this pretty quick. Cafeteria renovations. We're still still doing some things with some locks. Waiting on our new seven pin system to come in and we're about 95% on our punch list. We are having some issues with the HVAC system, but it's nothing major. It's just some programming issues that we're dealing with with Seammens. It's our uh our system um program management system that we use for the HVAC systems throughout the district. Uh early childhood learning center. That's the the new classrooms that we're going to build. It's on hold right now. Uh Dorsyville cafeteria. We

028started cooking in it today. We do have we had some minor again had some minor issues, but nothing major. Nothing just just a punch item issues that we had to deal with and um we're addressing them as they go, but nothing that's going to stop us. Eastville, the fieldhouse. Still working on it. We um just doing certain things. We're doing some forward work, doing some punch item list, and we'll be wrapping up pretty shortly. Um parking lot improvements. If you go out there right now, you will see that the parking lot is poured. The next section is the alt one that we agreed on, and it's underneath the stadium, and we're going to start pouring that probably this week. the welding and piping classrooms. The last we um we were here, we were working or

029we're about to start designing with the engineering. So, all that has been done. We just got some finalizing things on the power and working with energy to get that done, but that will be hard happening probably next month. We'll have more information for you and uh probably close to 75% drawings done on it so we can present it to y'all if not 90. the cost estimate on that, it did come back a higher because of the energy that we're going to need to push all six of these units and the new blower system and the um the smoke evacuation system that we got to have in here. So, you're looking at about $400 to $500,000 to renovate that area. The office remodel, we did finish it up. There's one more last thing I need to

030do is put my graphics on the front like I showed y'all in the picture. ASI is working on that. They did the gym. So, I just had them come look at it or I'm having them come look at it this week and they're gonna get us some design just like it is in the picture as well as the band room. It looks fantastic. I don't know if y'all have been in >> It looks fantastic. >> It looks really good. >> The red just pops. It >> It does. And so, if you look at the the white section that we did, I'm got some graphics coming. I got with the band teacher and we're going to make a graphic that goes and uh from same company that's going to be band room, you know, Eastville. It's

031going to look really pretty. >> It It looks fantastic. >> And I haven't been there yet, but um Tay was telling me about the gym. They said it looks very good. So if y'all hadn't been in the gym, >> he'll tell you. He says it's it looks very good. >> Gym. Yeah, it looks great. >> So, all right. Let's see what's next. The fieldhouse demo. No, we did. We are going we're going to start that around the 25th of this month to start moving in equipment to start taping everything off to get the abment stuff going. So that you're going to start seeing that happen on campus pretty soon. And once that's done, well before that's done, we have to move some equipment around. We got to take some old the units that's in there

032new. So we're going to use them somewhere else. Uh the HBAC units, but we are going to start that around uh mid this month, late this month. the perimeter at fence at uh Iberville Elementary. I know I want to apologize because I know it doesn't look like anything's getting done. It's just a it's a issue that we're dealing with. It'll be handled tomorrow. There's underground water under underground water line for that whole area is is right there on our fence line and 811 has been called twice. The guy first he put it in on last month, in fact, today. second he put it in on the 7th of this month. We ended up calling the mayor Barker and he helped us out. He said they're going to be here in the morning to stake out

033everything and get the electrical stuff so we don't hit it. Once that's done, we can start rolling on the fence. It shouldn't take more than two weeks, he told me. And then the So that's the perimeter fence, the interior per the interior fence, the aluminum side. It's going to start to be installed on the 22nd. It's all built and stuff. They just going to they just got there just waiting. They got to finalize some things on it and they're going to install that on the 22nd and he'll be done within a couple days. Then after that, after he's done his work, we still got to do the card reader and the hardware stuff, but that's minor. >> So, you're looking at about 3 weeks completion for the fence. >> Yes, ma'am. Yes, ma'am. Next board

034meeting, I'll be able to say is good to go. MSA East fence. I hadn't had time to go look that with a contractor. So, I still I'm waiting on that one. I do have a plan to do that one as far as what it's going to look like. There's some minor things I need to finalize of of where I need the gate to be and where it's going to tie into the school, but that's that's stuff that we're going to work out. Brandon and I is going to work out this week and we'll have something for y'all next month on that one. MSA West additional um the preK and admin area. The preK admin area. The preK area has been finalized on fire marshall. We moved everybody in. All we're now doing is waiting on

035licensing. I've talked to Miss Lydia and we did submit the paperwork for licensing. She accepted the paperwork. She So, Miss Lydia just texted me and said she has accepted the paperwork. So, she will be coming out probably this week early if not tomorrow. There is some fitz work that we need to do. just some fence where we took it down to move some equipment. We're going to tie that back in and everything should be good to go. And the admin area, it's just a work in progress. Um, you can go see it now. We just we're just kind of focusing on the prek and now we can go back to the tying of the roof, fixing all that, and then continue to work on the admin area. >> Oh, sure. I I do want to

036make a comment on the record for this because we licensing has to come in and and get those rooms approved. We're anticipating they're going to come. So, if there's no issue with that, then the three-year-olds will be able to occupy the rooms come Monday. So, we had a lot that got accomplished last week to get all the other rooms moved in and ready and lots of people working on weekends and in the evenings and everything else. Uh, but right now, we still are waiting for licensing approval on those three-year-old rooms. >> All right. Um, in the driveway. So, the driveway came out great. It's We're going up with some fencing. We still got some ground work to do, but it looks really good and it's a lot better than it was before with all them

037holes and stuff. So, um, and I I don't know if y'all seen what the school looked like before cars started parking, but it's all been freshly painted. I mean, the stripings, it it l it really popped out. And then on top of that, we had we just over the weekend, we had the whole building pressure washed. I think that was the maybe the last building that they had to do. We got to check with um the schedule and so every school right now I think has been pressure wars which I think we're maybe missing one but I think that was the last one if not this one. Um but it looked really good. Yesterday evening I was driving around moving furniture and stuff and it looked very good. >> It it looked good with all

038the boxes even. >> Yes, ma'am. All right. Northville building G. Um building G is coming up. It's coming up quick. They're doing a fantastic job. Um, still got a lot of work to do up there, but it it's it's moving right along. We got I don't know if y'all saw, but the elevator has been bricked, but now it's they left a section out so we can start as the the elevator to the old building. So, you're going to start seeing that being installed and you start seeing really things come together. A lot of the sidewalks are being poured. A lot of the grading has is going to start here pretty soon inside. You got your ceilings up. You got your walls been, you know, touch-up painting. You got your um science um desk and stuff

039all in place and it's it's coming together really good. Uh new softball field. Um the scoreboard is on site and installed. We're starting our we're going to be finishing our punch list pretty sh pretty soon. The dugouts have been finished. Um we still need to get the benches and the equipment inside the dugout. that is not that is outside of the project. So, we still need to get that stuff and for them to install and then the siding around the campus of I so this is a siding that's outside of the baseball field and softball or the softball field. We still need to install that but they can't do it until the uh all the work's been done because they don't want to run over it. The only thing that we're gonna we're having issues

040with I say issues but is the power energy has it's it's it's just working with energy is is good. They're just so busy. So we finally um getting some right information to get energy give us power. Once we get power we can install the floors for the concession stands and the bathrooms. And then once the bathroom the floor is down then the bathrooms can come. Um the toilets can be in, the petitions can be in, they can start getting wrapped up, but we do not have power on site right now and that's been a hold of. >> Yes, ma'am. Yes, ma'am. >> Football field and track. Um sporting equipment 100% install a new goalpost. At the time of the report, it was ongoing, but I did see that they were up. Press box or drywall

041is up. All right. We were um granted partial access to the field. Um the inside perimeter fence is starting to go up. They board out their holes. Exterior fence is about I put it about 50% but it may be a little bit more just because they didn't have the gates in yet and they'd have certain sections that's that's not there because of the equipment and stuff coming going. The fieldhouse and weight room, the walls are installed, doors are not installed, the HVAC system and plumbing are roughed in and completion is about 30%. I do think they're going to have the fieldhouse weight room and the I think the doors are coming in to this week and the rollup doors are coming in this week. >> The press box. >> Evan, hold on a second. What

042are you referring to as a fieldhouse? >> Um I'm I misspoke, but it's the the big building outside. >> The old field house. >> No, ma'am. The new one. >> The wait room. Yeah, I put field house, but it's it's the weight room. Got offices and just the weight the new weight room or whatever it's called. >> Okay. Yeah, that area. So, uh, and this is way room and storage room is what I should have put because they got a storage on the side. Um, the press box, the walls have been installed, taped and floated. Hback units have installed, doors installed. Um, need to install the countertops, the ceiling, electrical, and flooring and painting. Also, they got a the first step. So, if you walk up there, please be careful. The first step is kind

043of um it's kind of wacky. So, we're going to have to come up and fix that. That's just a flaw in the design. Completion is about 60 to 65% on just that. Now, the concession stand, no work has been done yet in the concession stand. They're getting ready to do it, but I told them to focus on the restrooms first because that was a big problem. I don't know if you remember last football season, it was a big issue, not only for me, but for the community. Just it was really stinky. So, they're they're they're gutting it. They took out all the toilets and they're going to start doing that first and then jump on the concession stand after. >> All right. >> One more question before you move on. >> Yes, sir. >> Um

044the water line Yes, ma'am. >> for the G building, >> is that moving? >> So, they they had to shut the water off just now, but it's just recently got put back on. We do have a valve there so if something ever happens we don't have to shut we shouldn't have to shut the water off to the whole school anymore. That was the last one that they do. They are going to finish this week. They just had some issues. Um I showed you that picture. Still don't know what that is. >> Either I asked the plumber if he knew. He said I don't know what it is. So but they are going to finish. It should finish sometime this week. >> What about the water line to the um baseball field? >> I'm going have

045to check on that one. Um I'm not sure if that was done yet. uh tape. >> Okay. So, we're still gonna have to do that. Yes, ma'am. >> Okay. >> We're still waiting to get water to the um to the building as well. So, when they do it one, they could do all of them. >> Okay. So, I want to back up to um Crescent and I saw on there was um prek was on hold. >> Yes, ma'am. >> Can you give us a little bit on that? >> Why? >> I'll answer that one. As I've indicated in several of the last correspondences that I sent out, we talk about a little more on budget approval. witty to let that general fund bill back up before we begin any new big projects. >> I thought

046that's what it was, but I wasn't sure. >> Yes, you see a couple of them along the way in here. >> All right, Plaque High, the parking lot. Um I think we're doing a last pour tonight. Is that right? >> Okay. So, we got one pour tonight and then wait seven days. We got another pour coming. Um, but it's looking good. We had some changes we had to do to the drainage, but that's all that's all been done. Um, all right. So, that's pretty much it on the on the parking lot. Wasn't much to talk about as simple because it's not poured yet. So, we hadn't started striping. We hadn't started anything. So, all the drainage is done and we're just waiting on these last two pores and we can start doing the rest of

047it. The kitchen. The kitchen was looking looking really good. We found some some things that we did not expect while tearing everything apart, but we have addressed it. There was a 30-year-old um water heater. We're not going to go back with it. We're going to replace it because it probably won't start back up when by the time we get everything done. So, we're going with a newer tankless water heater like we've done in the past and it's going to help out the whole system a lot better because I don't know if y'all remember, we've had a lot of complaints about the hot water being in the concession stand and sometimes it is and sometimes it's not hot. So, it it it's just time it's going it was going out. Uh demo to walking the cooler

048completed. just about most of your demo is done. And then we're going to probably start going back with things, if not this week, late this week, starting next week, all the asbestous that was found in the floor tiles and stuff, all of that's been taken care of and we just moving forward now with cleaning up before we start building. Is that that make sense? So, just making sure everything's done out of way that we don't have to worry about as best anymore in the future. And now we're going to start building back up. So, what are we looking at as a date? >> Um, Mr. Brandon, you got the completion date. He could probably talk to you more about the completion date on it. Um, you want to come talk about it? >> Right at

049the end of the year, November time frame. >> Looking at November, maybe December, but we got some things that's going to speed up once it starts going back up. So, they they all looking very good in schedulewise. um if not maybe like a week or two ahead of schedule. But um I don't want to say too much about it right now because you never know what we're going to come into when we start building back up. And there's no really long lead items that I can think of that's going to hold us back. So that's going to help us. All right. Um the band room you'll see for White Castle. Um it it's another one that's on hold for right now and we'll after these projects start winding down we'll start um focusing more on

050them. HVAC system at the central office still got some minor little issues that we're dealing with and it's a lot goes back to that programming with the seams control system that we use. It's shutting out at certain times when it's not supposed to be. It's it's so we're just working through the little kinks on that and the install installation of the boiler. We've got a new boiler for that area. Again, it was 30 years old, so we went ahead and replaced it. And it's just it was a long lead item. So, we're going to start replacing it around September, you know, around after Labor Day. Twotory building. I got it on hold. You'll see. It's for the same reason. And then now to the green houses. I did finalize, I went walk last week, the

051last area for MSA East that we're looking at putting the green houses. And we'll probably start having something for that come next month. That's my goal. So, excuse me. >> Yes, ma'am. >> I was at White Castle High School for the um open house and it started raining. >> Yes, ma'am. >> So, you know, the breezeway leading from the school to the uh dog house. >> The new one? >> Yeah, the new one. >> Each raptor there was curtains of water pouring. >> Okay. on a breezeway like at >> 10 or it's coming outside >> on the inside. >> Inside. Okay. >> Like curtains of water. >> We'll take a look at it. Yes. >> Little rafter. >> And then it's got to put I did a video so I could show it. >> Oh,

052please send it to me. Yes, ma'am. >> Yeah. And the hand dryers are still not working >> in the locker rooms. And the screens are not working. >> Like the screens by the concession stands and >> all of that stuff. Yes, ma'am. It's not working. >> We don't know about them until they put a work order in somebody chas. So, thank you for telling me. >> Okay. I was just over there, though. >> Yes, ma'am. >> Okay. >> It was a bunch of stuff that's just not working. >> Yes, ma'am. We I'll get with Mr. Tate and have him look at it and they can put us a work in so we'll keep a track of it. >> Okay. >> Thank you. >> Yes, ma'am. >> Evan, I just want to want to go back

053I I don't know if you touched on this or not, but >> to the East Nville Fieldhouse. >> Yeah. >> Okay. Dr. Von shared some information with us and >> none of it's good. >> Do you have anything else to share or say anything about it? All I can say where we at? >> Yes, sir. All I can say um is the lawyers are handling from here on out and I kind of step back from it and let them do their job and they'll let me know as need bas basis. >> Um that's all I can say right now. Maybe they can talk more on it, but no sir. >> The the last information that you have is what we have what I emailed you. I can tell you that as late as and since

054we've been sitting at this table, I've been having emails coming in in regards to that situation, uh, the bonding company has now gotten involved and we just got a request this afternoon for additional information in response. We did send them a demand letter. That demand letter was uh sent to the bonding company as well. So, there will be a meeting with the contractor and and with our folks fairly soon because I think we requested it within five days. Uh, but we've got now a bunch of uh paperwork to turn over to their bonding company. >> So, Evan, when you do a a a walk through in that building, can we be can we be called in? >> Yes, ma'am. Anytime y'all want. Absolutely. Um, I'll ask Dr. Via of how much to be to for

055he wants me to be involved. I got a lot of other things to worry about in that one building. So, >> yeah. >> Got you know. >> Well, just whenever like Yes, ma'am. >> Just let me know like when you're over there. We don't have to have a special >> Yes, ma'am. I got to find out is um if we >> do we do I got to find out legal wise from the legal team is how much do we do meetings right now because it is in legalities. So, I don't want to have too many meetings and say the wrong thing or right, >> you know. So, I gota I got to watch what I do. But if we do, I definitely will. >> Well, I I'd just like to >> Yes, ma'am. >> I'd

056like to see it, but but I want to see it with somebody. >> Well, look, anytime you want to come, just I'll let you know. I'm on that side. I can call you or just let me know and I'll make sure we set it up with me. You can just do a walk through and we can keep our mouth shut with any of the contractors on site. Yeah. >> Just do a walk through. That's no problem. >> Okay. Yes, ma'am. >> Thank you. Any you finished, Mr. >> I'm finished? Yes, ma'am. I'm sorry. You finished? Okay. Any um questions, board members, or comments? >> One one more question. Um Evan, do you I I guess I can ask Mr. Gayan this. I seem on Brad, y'all have any information on uh maybe adding on to

057the cafeteria at MSA West? I know you asked you before. Yeah, we started investigating some of that for different options to meet with the administration on. So, we did have a couple of different options and from our last meeting, we started doing a little investigative work to see what what could be done. So, >> any any anything >> not to report right now? Okay. We we kind of vetted out with the administration to make sure which direction we want to go in and I'm sure that'll come through the administration to present back to the board. So, of those options, >> thank you. But we on it. We're working on it, sir. >> Okay. Any other comments? All righty. Item number three, discuss and approve granting permission to advertise for the Ibraville Parish School Board's campus

058lawn service contract. May I have a motion, please? Motion by Miss uh George, second by Mrs. Holmes. Did you want to speak on that? If y'all have any questions, just feel free. >> Did you want to? >> Yeah, I I'll speak to it first. We put together and and it's almost completed and it's draft now an RFP that would take the grass cutting services in the district uh and identify four zones where it would be four different contractors that will be cutting those areas. Part of this is for a much bigger comprehensive plan in terms of how we do things in maintenance. Part of the plan is to get rid of the the landscaping contract that we have now. Uh and to reassign some folks in maintenance so we have maintenance doing more work on

059the work orders and less contracts coming in on work order type work. But the biggest thing is the efficiency in getting the grass cut in the school district. When we end up with periods of three or four days in a row of rain, it is almost impossible for two crews to catch up in this entire parish. It's not that big of a deal in November to to probably March, you know, but as soon as March rolls around, this grass needs to be cut almost on a weekly basis. We only have two threeman crews. So, we've seen it. We've used the grass cutting contract at MSA East and East for probably a year or so, year and a half now. They can go and get it done after hours when nobody's on campus. They can go

060catch up on weekends if they need to. They can go early in the morning and take care of that. And that lawn can pretty much stay taken care of. and we think that's the best way to go districtwide. We also will have some reassignments of staff that we want to talk to you about. I've asked Miss Surj to start finding out from you what date works best for three potential dates for a retreat for at the end of September or beginning of October where we can discuss a lot more in depth of how we want to do things more efficiently in the maintenance department as well. This is the first step of that. Until we put an RFP out, we really don't know what we're going to get back in terms of pricing. I can

061tell you that at MSA East and East, that contract combined for a whole year was about $34,000 on those two campuses. It's all acre driven. So once we get the RFP and get those proposals back in, then we can give you a much better idea. And by the time we would even ask for approval on those contracts, we should have already had the retreat because we won't be coming back in September with that. Those >> field proposals won't be open, I think, until September the 18th. And if it comes back with something outlandish, we can always reject and come back with a a different idea. But this is the first step in kind of working towards ways to be more efficient, maximize the use of our folks and maintenance. >> So, Dr. B, the the

062grass cutting would like at like at East would be the inside and the outside perimeters. >> It would be all of the lawn cutting in the landscape would be taken care of by our maintenance ground crews. >> It will not include the athletic part. >> That's a different >> Yeah, I knew that. I knew that. This is all >> but like at east where you have the fences in we used to have m was it >> custodian staff do it? Yeah, custodians. >> This will not. This will be the contract. >> This going to be everything. >> Yes, ma'am. We're trying to move away from custodial staff doing the the law and stuff. They need to focus on >> correct. >> You know what they need to do inside the school. >> Okay. Okay. >>

063This also includes broadcasting. You have it broadcasters once every three months or four months, I believe, every quarter. And this is broadcasting for ants and everything that's on the on the on the lawn, right? But it doesn't include I'm not going to call them back out to come after it rains, you know, and piles come up. That's we're going to take care of that. Mr. Stanley and his crew are go out there and just walk the campuses and spot spot spot do it. So it's going to help us a lot more. >> Okay. Thank you. >> So MSA the east side has had the contract for a year. >> Yes, ma'am. Well, >> so our our employees have not worked on the east side. No ma'am. No ma'am. >> So that has uh kind of

064relieved some of them to >> big time. Big time. MSA West is so big. It takes the whole crew multiple days. It's a lot of weed eating. It's a lot of mowing. So that takes a lot of time, especially if it rains two days out of the week. And again, June, July, August, it's raining a lot. So, we've been using a contractor, the same contractor to just, hey, can you help us out? Can you go cut this one for us? Yeah, I'll go cut it for you. Okay, thank you. Can you cut this one for us? Yeah, I'll cut it for And they'll help us out doing that right now. >> Okay. So, we have six grass cutters. We We have six employed grass cutters. Do not go to the east side. Stays on the

065south side. North side. >> Okay. >> All the way from north all the way MSA. >> Who been cutting our grass at east? Uh that's uh FOB um lawn service. >> That's the same one with the football. >> That's the same one. Yes, ma'am. So we uh so he has the athletic part of it. So whenever the guy lost or >> got out of his contract or said he couldn't do it, >> um Fab took it over at the same price rate because he was already on site. So he just took over that that section and then now his contract has ended. So now we're going out with it. >> A beard. >> You're going out with a beard? >> Yes, ma'am. Uh, it's a proposal. Yes, ma'am. RFP. It's different than the >> other

066people could apply for it. >> Absolutely. Yes, ma'am. We're going to have a team of three people that's going to just read through each one of them and select them. So, it's going to be a selection committee. It's not based on just price. It's based on price, performance, and multiple of the things. It's a score sheet that we have to provide. >> So, >> yes, ma'am. So, if y'all agree with it right now, I put it out on the 21st for advertisement. going to have to advertise for three weeks and you will come back on the October board to accept all either all four contractors or determines how we want to do it. I like having four different contractors for each each area, but we'll see what happens. >> So, we're going to our contractors

067will be district um people. >> Yes, ma'am. That's the RFP process. >> Okay. because you can you can uh have this the scoring committee and and it's a it's a it's a great process for what we're doing as far as services. >> Thank you. >> Yes, ma'am. >> Yes. >> And this is a RFP. Just want to make sure everybody buys clear. It's not a bid. So pricing is is part of that on a per basis. But there are licenses >> that have to be had for pesticide and and herbicide control. They have to have the licensing for the integrated pest management program. They have to have liability insurance, workers comp insurance, and the contractor's license. All of that's going to be specified in the the RFP document. Uh, and then that one is about

06899% complete. I'm going to email you all a copy of that RFP document so you can see exactly what's in there. >> And you and you said bids going out on the 21st. Did you say >> the RFP will go out as advertisement in the newspaper? >> Okay. >> Starting on the 21st and then it's three weeks since then, but it won't it will not come back to the board until the October board meeting for y'all to accept because of the way it lays out >> and the board meeting September's on the 8th. Well, we don't open up until the 18th. >> Okay, great. >> Tried to get it earlier, but it happens sometimes. >> Uh, Miss George, I just have a comment. And I spoke to Evan earlier and I spoke to Dr. V

069earlier and if I know we're video and people are watching and I want to make sure that they understand we are not going to take away our employees from this position. >> So none of that's going to change. >> That is correct. We we're going to give you at the next board retreat a comprehensive plan as we finalize it. There'll be some shifting of personnel within the maintenance department, but no, there's no position that's being cut out of maintenance or anything to do with this. >> This will actually help us in the maintenance department. It's going to help a lot. >> It's going to give our guys opportunity to have a helper with them. And you can do a lot more with two people than you can with one. So, it'll help us a lot.

070>> Right. I just don't want that fear to spread. >> Oh, yes, ma'am. We good. >> Good. Any other comments? Okay, audience, no comments. All right, great. Well, Mr. Kagleta, you done? >> Yes, ma'am. >> All right. Thank you. Very good. Um, motion to adjurnn. Is >> Miss Polly? >> Oh, yeah. We need a vote on it, please. >> Sorry, I'm ready to go. Um, all in favor? All right. Unanimous now to adjourn. Miss George and Miss Holmes second. Thank you very much. >> Our public hearing begins at 5:50. We do have to start that on time as an advertised public hearing. August 11th, 2025. >> Miss George >> here. >> Mr. Abear >> here. >> Miss Hickden >> here. Miss Holmes >> here. >> Miss Laws >> here. >> Mr. Mlasha >> here. >>

071Miss Roy >> here. >> Mr. Tier >> here. >> Miss Williams >> here. >> Do you have a quorum? Good evening. Our meeting has been called to order for our August the 11th, 2025 public hearing notice. Our meetings are broadcasting live and the link to access the stream is located on our district website, Facebook and X. The first item on the agenda is public hearing of the 2025 2026 public operating budget. I'd like to call for public comments. Are there any public comments? I would like to call a second for public comments. Are there any public comments? This will adjourn. First, I would like to get a motion to adjourn. I have a motion by Miss Polly Hickden and I have a second by Mr. Davin Tuier. The meeting is adjourned. Thank you. Good evening

072and welcome to the Pavil Parish School Board meeting. I call to order the August 11th, 2025 regular school board meeting. Our meetings are broadcasting live. To access the live stream, there's a video icon located in the online meeting agenda and a link is located on our district website, Facebook, and X. Also, the meeting can be viewed on Cox Channel 21 every Saturday at 700 p.m. following the schoolboard meeting. The schoolboard agenda can be found on our district website every Wednesday afternoon prior to the monthly scheduled schoolboard meeting. The public participation policy is posted on our district website and at the front entrance next to the elevator. Thank you for following our policy. Roll call please. Miss Raj. >> Miss George >> here. >> Mr. Abear >> here. >> Miss Hickden >> here. Miss Holmes. >>

073Miss Laws >> here. >> Mr. Mlasha >> here. >> Miss Roy >> here. >> Mr. Tuier >> here. >> Miss Williams >> here. >> You have a quorum. We will have reflections by Mr. Mike Abear following a moment of silence. Please stand and remain standing until after the pledge of allegiance. Please bow your heads. Lord, please bless all our students, teachers, and staff as they embark on another school year. Help the teachers embrace new obstacles and challenges that may come their way. allow our students to be problem solvers for new and existing opportunities that may arise. In closing, I ask you lift a helping hand to the parents and guardians to keep our students safe and sound throughout the year. Amen. I pledge allegiance to the flag of the United States of America and to

074the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you, Mr. Abear. And now, the Parish School Board vision statement by Mr. Mario Mlash. With our families as partners, the Iberville Parish School System will provide equitable opportunities, academic excellence, and a positive and positive school environment so that every student thrives in the path that they choose. We will begin with tonight's recognitions and pres and presentations. If there are any elected officials. If not, the first item is the recognition of Mr. Brian Stewart, our very own Parish School Board Chief Financial Officer for being awarded as an emerging leader by the Association of School Business Officials International. Dr. V. >> Miss Miller. >> Oh, Miss Miller. >> Good evening. It is my pleasure to inform you that

075Mr. Brian Stewart, Ibraville Parish School Board's Chief Financial Officer, was nominated by the Louisiana Department of Education for the Emerging Leader Award from the Association of School Business Officials International. Mr. Stewart was one of two CFOs in Louisiana to earn this honor among school business professionals with five or fewer years in the field. and it is meant to help them become future leaders in school finance and operations. The award includes $2,000 to attend ASBO International's 2025 annual conference and expo in Fort Worth, Texas this fall. Congratulations to our very own Mr. Brian Stewart. Congratulations, Mr. Mr. Stewart and you know tonight the emerging leader will you know have the book to present to everybody which is the biggest thing that the CFO does on an annual basis. Congratulations Mr. >> Very hard worker and welld

076deserved. Thank you Mr. Stewart. Okay. Next we will have the consent agenda which is considered routine and will be enacted with one motion. First is to discuss and approve condolence resolution to the family of Mrs. Wanita Hia, a retired teacher. Discuss and approve the July 14th, 2025 regular schoolboard meeting minutes. Discuss and approve the August 11th, 2025 consent agenda as presented. Do I have a motion? I have a motion from Miss Pam George and I have a second from Mr. Mike Abear. Are there any comments from the audience? Any comments from the board? Mr. Raj machine, please. Online von is now open. Online vote is now closed. Passes unanimously. Next we will have the superintendence report. Dr. Voron. >> Yes. Good evening. Uh today was first day of school. So we we're definitely excited that

077we had our students return. Uh we we had staff out throughout the district. I was able to get to all of them today except four. So I'll get those knocked out tomorrow andor Wednesday. Uh I I'm pleased to say that everything was was overall smooth. You know, we didn't have the hiccups like we did last year with the gross tape bridge or like we did the year before with the heat wave and a whole lot of air conditioning out working. So we'll we'll knock on on that wood if we need to. But thanks to all of our teachers, our principles, our support staff, our maintenance staff, our district office staff, it took a lot. We we had some places with some construction going on this year that required a lot of lastm minute movement and

078everybody stepped up and took care of what needed to get taken care of to get that done. Uh if you go to the next slide, Miss Bailey. Uh uh just want to make sure our public knows, you know, we're going to give you a big presentation later on with some scores, but we will be recognized at Bessie on August 19th for having the fourth highest achievement scores in kindergarten through third grade reading assessment, which is absolutely wonderful and laying the foundation for what happens in years to come. We scored number one in the state in second grade. So, we've got a lot to be happy with. There's areas that we'll talk about tonight we still need to make some improvement on. But we'll also mentioned we had six highest growth in special education students rates

079on LEAP as well, you know. So, that's a testament to closing the gap. So, we'll get into that a little bit later on in the presentation for accountability. Star Academy has been set up at East Ibraville uh High School and White Castle High. Our teachers have been going through training. Uh this comes with the three-year commitment at no cost to the district for the furnishings that you see, the technology that you see, and also the technical support and training and professional development that comes with it. Uh we introduced this concept to you all at a retreat back in May and now we it's happening. If you get the opportunity, please get to to one of these schools. It's it's set up the same on both campuses. Uh but it's something that I saw today. Kids

080were very excited to walk into when I was at White Castle first thing this morning. We are also uh call on Dr. Skidmore to to come and speak to you about this next great piece that uh is happening this school year for our students. >> Good evening everyone. So, as we all know with the new Louisiana accountability system, work-based learning is a huge part of the school score and district score. So for this first year, every district should have work-based learning is a phase in and every district should have at least 25% of students earning some type of internship credit which also includes an advanced credential, a CTS or um or a bundle. So we are poised right now to surpass that 25%. But I just want to give you some quick facts of what

081we have in place right now. So we have about 80 students who will be engaging in some type of work-based learning throughout the district whether that is through um private sector, local businesses, local government and also employed through us the local education system. We have nine credentialed teachers who will be those work-based learning teachers. And a huge part of what they will be doing is going to observe students. They will also be interacting with those businesses and other partners that we have who will who the students will be engaging with in order to offer feedback on soft skills during the coursework. They will be learning things like financial literacy, other soft skills, how to interview, how to dress, being on time, things like that. So, as of today, we have 24 workplace sites and all

082of the internships for our students are paid and they have to have a minimum of a minimum of 106.2 hours in order to get the full credit for the course. Any questions for me? >> Yes, I do. >> Yes, ma'am. So um are these what grade level students? >> We're focusing on seniors this year. >> Okay. >> Yes. >> And >> so the internship that so the students are going to will be paid. >> Yes, ma'am. >> While they working? >> They have to be paid. Yes, ma'am. >> Yes. Okay. >> All right. That's a good opportunity for our students. Absolutely. It's like seniors. This kind of remind us of way back when we had GCE or something like that. >> Yes, ma'am. >> Cool. All right. Excited. Good. >> Any other questions? >> Yes,

083ma'am. >> So, how does um how do we find these employers? >> How do we find the employers? >> Okay, that's a very good question, Miss George. So, that took a lot of footwork. I um actually partnered with Go Jobs in our local chamber and I set up sent out um like a Google form that said, "Hey, are you willing to take on an intern? And if you are willing to take them on, are you willing to pay them? How many students are you willing to take on?" And through that, I got calls from, "Hey, I'm I told someone else about it. They're willing to take someone." We had a lot of people who were um self-employers who didn't really have a tax ID number. That's one of the things you have to do. You

084have to have a tax ID number. So, vetting those people, as long as they had a tax ID number, then they could serve as a internship site. So, that took a lot of footwork, a lot of phone calls, a lot of partnering. >> Okay. Thank you. >> Yes, ma'am. >> So, is it a certain amount of money they supposed to pay? How much are they supposed to get? >> So, they have to be paid minimum wage. At least minimum wage. Now, of course, some employers are going to pay more. And so y'all focusing on seniors. Yes, ma'am. >> What if all of the jobs aren't filled by seniors? >> What if all of the jobs aren't filled by seniors? Well, as of now, all of the classes, all of the students who are enrolled in

085the internship class are seniors. Since this is the first year, I wanted to work really hold the hands of those nonwork-based learning teachers so that we can work out all the kinks. Okay. So, I will say as of today of although we have 24 sites, everyone is not placed at a site yet. So, that's where the local education comes in. So, local education system, which is us, we will take up some of the slack for those who we've we've used the 24. So, >> okay. >> Yeah. >> Okay. Thank you. >> Yes, ma'am. >> And these are mostly students who have early dismissal uh correct in their senior year. So they they've earned their their credits and then part of the teachers responsibility is to go to the work site right >> you know in

086observe so that's part of the teachers uh teaching load and workday as well >> yes >> I have a question um so is this uh parishwide >> yes ma'am yes ma'am and if a student already has a job that counts so that also help with that big number with that large number of 80 some students students are already working. But yes, >> so and so there is somebody at the school that that's taking on these students. >> Absolutely. >> Is and it's a a certain teacher. >> Yes, ma'am. >> Yeah. >> Yes, ma'am. A certain teacher. That teacher had to either be trained over the summer. They had to be an agriculture teacher, which that work-based learning is embedded in their coursework, or they had to have a CTE. >> Okay, cool. Thank you. >>

087All right. Thank y'all. >> Thank you, Dr. Gear Moore and thank you for your your hard work and effort on it. Uh it it's bringing back something that was around a long time ago. And you know the old saying, everything comes around in full circle. This was rampant, you know, back in the 70s, 80s, 90s, and and even the beginnings of the 2000s. And over the last 15 years, it it's faded away. And what we hear when we go to meetings that we've got, you know, employers at, whether it's chamber meetings, whether it's uh these meetings we have at RPCC, some of these cap meetings, constantly we hear the the work ethic is not there. We we need to do something to make sure soft skills are being taught. And so this is just all

088wonderful. This will help with accountability, but far more important than accountability is what it can do for our kids as they transition from high school into whatever that next path may be. So, uh, thank you, Dr. Gmore, for the hard work that you've been putting forth. This was put together very briskly to get it accomplished and implemented this year. Next slide. Later on tonight, we will be presenting to you the adoption of the 2526 budget. Uh, and I just wanted to point out some of the highlevel highlights. I mean, there's lots of highlights and in there, but the big ones that I wanted to point out to make sure our public knows and our employees know if they're watching the live stream tonight, the across the board pays that you approved along with master's degree

089uh increase in compensation is included in that budget. Uh you had previously approved the master salary schedule. We've doubled the amount of funds that are available for teachers to spend for classroom supplies to $600 per teacher. And we not only doubled it, we got the money out to the schools before school even started for teachers this year. So kudos to our finance department for getting that turned over real quick. Uh we've increased a lotments for for band. We've purchased iPads for every student in the district with that transition. uh that kind of hit this budget a little bigger. Our original plan was to do a three-year payover time. That that didn't work out as far as what we needed to do for procurement. So, I think it was about $2 million and we went ahead

090and just purchased them outright upfront and then we don't have that over the next two years to deal with, but that's included in this budget. We are upgrading the cameras in our school system uh along with some security equipment. We purchased some more advanced metal detectors that uh our folks will be trained on. We're starting that off at the high schools. Uh and the cameras are in the process of being installed now. Just the camera upgrade alone is about $800,000. But the quality of these cameras and the ability to remotely uh access them is tremendous. Uh we've also I don't have it in here, but we upgraded the check-in systems at all of the campuses uh with new kiosk for visitor tracking which those systems are also tied into the new cameras. So if we've

091got somebody that comes on besides background checking that happens, there's a facial image and if we ever have the need, we could just pop the image up and that system will immediately show us a tracking of everywhere that individual may have been on that campus. The safe school stipen is also uh in this budget that you increase the $300. Uh there were stipulations for our employees. Our plan is to disperse those funds in the first week of September. Uh and then of course the internships that Miss uh Dr. Skidmore spoke of, we will be paying our students that we hire that work in the school system. So we included that pay for them in that budget as well. The next slide, we wanted to give an update on Hope Squad since it it's taken a

092little while to get this kicked off. So Miss Johnson has been working on this and she'll address this slide. >> Good evening again. Um, it has taken some time to get Hope Squad up and running because they had some changes in their organization and that caused some changes in personnel and changes in contacts that we had some challenges getting touch with in touch with the right personnel. But just to give you a little background, Hope Squad is a peer-to-peer mental health awareness program. Um the students are nominated by their classmates as trustworthy individuals to recognize mental health concerns and some of their peers. They're not trained as counselors but actually a liaison in between the student and a trusted adult. So they can report anyone that they feel like are having issues or challenges and

093they might need some additional assistance. So this year we do have fall implementation at MSA East, Plaean High, and White Castle High and we will have a spring implementation at MSA West. The sponsors were trained in J July. We do have one more sponsor left to train at Plaean High because of a change in personnel there. And the next steps will be the recruitment of student advocates and the training of student advocates. So by October we will have student advocates trained at Plaean High, MSA East, and White Castle High. The teachers at MSA West, we're going to start that implementation and training in the late spring. And before I get to the last slide, I do want to give a a quick little update because uh I've had a couple of questions about it and

094a few people that have brought it up to me. We have been asked by community members, parents, and so forth about the possibility of a school zone being designated on Highway 30 in St. Gabriel in front of MSA East. The steps in that are approval has to come from the Louisiana Department of Transportation. I can tell you that our school system has reached out to them. Our sheriff's office has reached out to them. Our parish president has reached out to them. I know Miss Williams went there personally to dod. Anybody who's listening, if if you can help us, we'd really appreciate it. You know, one of the board members, I'm not going to say one, even wrote on my evaluation when we did that last month, you know, please keep pushing for this. We think

095it's critical for that designation to happen, but we can't make it happen. All we can do is advocate and push. And any parents out there of MSA East kids, uh maybe just all of y'all start calling if you're watching this video tonight and bombarding DOTD to to plead our case to slow the traffic down in that area. And then my final slide are some of the the important dates that are coming up. Uh and we'll keep you posted as more dates need to get populated. That concludes my report for tonight. Miss loss. >> Question, Dr. B. >> Uh, the safe school stipen, did we have a large participation in that for July? >> I haven't seen the stats yet, so I I really don't want to answer that. Individually, bunches of people had told me

096they did it and they got it done real fast at the beginning of July. But we'll know once all the reports are run through risk management and with payroll. >> Good deal. Thank you. >> Oh, I have a question with the hope squad. Is that going to be implemented in all the schools that >> it will only be implemented in schools that they have personnel that are willing to do it. This is supplemental. It's voluntary. We will pay a club stipen for it. Uh if somebody wants to sponsor it. Uh but this is something that just like with 4 or with any other club, it's not a curriculum type issue. It is a strictly extracurricular type activity that you have to have people who are willing to do it. >> Right. Okay. >> Okay. Thank

097you, Dr. V. Now we will have governor's business. The first item is to discuss and approve the August 11th finance committee meeting recommendation. There were two items on the agenda. One item was an action item, one item passed. Do I have a motion? Have a motion by Mr. Mike Abear and have a second by Miss Katherine Williams. Are there any comments from the audience? Are there any comments from the board? Miss Raj Machine, please. is now open. >> Online B is now closed. Passes unanimously. >> The second item is to discuss and approve the August 11th, buildings and ground committee meeting recommendation. There were three items on the agenda. One was an action item. One item passed. Do I have a motion? Have a motion from Miss Terresa Roy and I have a second from

098Miss Pam George. Are there any comments from the audience? Any comments from the board? Maj is now open. Online B is now closed. Passes unanimously. >> Next, we have curriculum and instructions campus operation. There's one item on the agenda, a presentation of the spring 2025 LEAP scores and the K through K kindergarten through third grade reading assessment scores. Miss Johnson, Dr. V. Miss Johnson, >> Miss Bartholomew was going to do this tonight, but uh she's out sick today and uh we certainly hope she can get better soon. So, Miss Johnson will take over the presentation. Okay. >> All right. Can you go to the next slide? >> So, we're going to give you a high level overview of the district highlights and bring you through some school scores with and withoutmies and then our reading

099scores and then some academic initiatives. So in the district highlights in grades three through eight, the ELLL ELA overall decreased four percentage points. Math overall maintained proficiency rates, science overall maintained profic proficiency rates, and grade three through eight overall percentage of students scoring mastery plus decreased slightly by two percentage points. For three through eight and high school, we have a percentage of students in ELA decreasing by three percentage points. In math, we increase by one. In science, we increased by one. And overall student scoring mastery also increased with both combined by two percentage points. Some other highlights, in third grade, our rates increased by two percentage points in math and nine percentage points in science. um we dipped four p four percentage points in ELA. In fourth grade proficiency, we grew one point in science

100and sustained the previous levels of proficiency in math. And in fifth grade, we improved proficiency in science by four point points and sustained previous levels of proficiency in ELA. And we had a one point decline of students scoring mastery in math in fifth grade. In seventh grade, we increased proficiency by two percentage points in science and one in math. And in eighth grade, we improved proficiency by in math by 10 percentage points and increased in science by six percentage points. And we also maintain their prior year rate in ELA. So, we definitely need to replicate what we did in eighth grade. Seventh graders increase proficiency rate by two percentage points in science and one in math. and eighth graders improved their proficiency in math by 10 percentage points. Oh, this is repeated. Um, proficiency rates

101in algebra 1 and geometry combined increased by one percentage point and biology proficiency rates increased by one percentage point. On this slide, we have tracking of the cohorts, which means we followed the students from third to fourth grade. So when they left third and entered into fourth, mastery plus rates grew three percentage points in science. In math, they maintained their proficiency rate, which means we didn't lose any students from third to fourth grade. And in mastery rates in ELA, we decreased by six points. So we do have a challenge there that we need to see what happened between third and fourth grade ELA. In fourth to fifth, mastery rates grew three percentage points in ELA. They declined in math and they grew nine points in science. From sixth to seventh, mastery rates dipped in ELA.

102They also dipped in math, but they grew in science. And in seventh through 8th grade, our mastery rates declined. They also fell in math and in science, they maintained their proficiency rate. For the cohort from English one and two, mastery rates grew five percentage points and in algebra 1 to geometry they grew two percentage points. This is how how did our subgroups perform. So this goes through the total population all the way down for all of our subgroups. And just to highlight a few, you'll see our Hispanic Latino population, they grew by three percentage points. We also see our black, our African-American students grew by one percentage point. So if you just go from 2024 to 2025, this is only tracking mastery plus that does not include basic. We were also a top growth school

103systems for students with disabilities in Iberville Parish. Only six stu um districts improved more than we did. So congratulations to the special education department. In grades three through eight, we grew by five percentage points scoring mastery plus. And in grades three through eight in high school, they grew 3% scoring mastery plus. All of these highlights are by school. That includes the academy. So you will see the leap results summary grades three through eight mastery plus only. That does not include the basic plus. So some of those other scores did include basic, but these just include mastery. The next one is 3 through eight and high school mastery plus combined. You'll see some pluses pluses as well there by school. And this slide does the same. It's basically the number in the school and the subject

104in the plus or minus. So you can see it more uh easily there. The assessment index for grade three through eight. On this slide you will see from 2023 to 24 to 25 in the first three columns where it says 23 24 25 that includes the academy. In the second set of columns the orange pink and green that is without the academy. So for example, if we look at Dorsyville 2023 score, the next column is 2024 score. The next one is 2025. This is the assessment index. If it is in yellow, that means it decreased. If it is in blue, that means it increased. The first three columns of the graph are with the academy including the students. And the second part of the graph is just the school without the academy. The same thing

105on this slide. The high school assessment index first column is including the academy. The second three columns are without the academy in the scores. If it is blue, it increased in assessment index. If it is yellow, it decreased. This slide shows the same thing except it is by subject. So you can see it broken down by ELA, math, science, and social studies. You'll see social studies for our elementary does not have a score because those scores were not released yet. We will have to update this once it once they are released. Yellow means in decrease, blue means increase. Pink means it stayed the same. How do we perform in comparison to our neighbors? We are highlighted in yellow. So you can see the 2024 is the column next to the school system and the 2025

106is this year and Louisiana is highlighted in green and we are highlighted in yellow. So you'll see as I presented in the slide before that we dip by two points for the mastery plus remember this year we get points for basic next year we will not. So all most of these slides are based on mastery plus with the exception of a few of the highlights at the beginning. for our K to3 reading screener. Um we all know that this measures skills predictive to reading success and the next slide will show you how awesome we did on our K to3 literacy screeners and that is hopefully going to transfer into the LEAP scores coming up and when those students reach the third grade for K to3 combined we were fourth in the state and I know

107Dr. Fara mentioned this in his updates and in second we grade we were first in the state. We do see that dip in third grade. So, we're addressing those challenges in our department to make sure that we can get those scores to increase. You can keep going. For our elementary academic initiatives, we are changing our mag our curriculum for K to2 to magnetic reading foundations. It's a newly adopted tier one curriculum for reading that complements our RER platform to promote continuity from one program to another. We're also changing social studies curriculum to Gallipade. Last year we implemented high dosage tutoring for reading and math and this is a component of act 771 at two of our schools. This year we are piloting a virtual teaching model that has had great success in other areas of

108the state and we are piloting that at East Ibraville in North Irville Elementary and we will also have a new numerousy screener this year that we are piloting according to act 650. It's in the piloting phase this year but we know we're going to have to use it next year. So we're going to transition to that this year to make sure we're using the same data from this year to next year. All of our teachers in fourth through eighth grade mathematics attended act um the numeracy training which is required by act 260 and then this year if we hire new teachers in those grade levels they will have to attend the training next year it will start that K through three teachers will also have to attend new mercy training we're also continuing with letters

109training for K to3 teachers we're continuing with RTI built into the daily schedule this year we're really focusing on lesson plan internalization and common curriculum assessment so we can use that data to make some some determinations on where we need to support with our team and again with school support all of this data we are going to be supporting them with our team will attend and participate and provide feedback in instructional leadership team meetings clusters and walkthroughs for high school the tier one curriculum core subjects. We will implement Star Academy in seventh and eighth grade at White Castle High School and East Ibraville High School. And all of the teachers at the professional development days were really excited about this. So, I can't wait to see what the results will be. In ELA in 7th

110through 12th grade, we're moving away from guide books and we will be using the HMH into literature curriculum. In civics, we're going to be using the blueprint foundations for our government by Pelican Ed. And remember now civics will replace US history as the LEAP test that will that the students will need to pass beginning with this cohort. School support rotations. Again like elementary the high school team and I will do instructional leadership team meetings, clusters and classroom observations. We will also implement common curriculum assessments in math and ELA. They going to continue with the 25 minutes each day of response to intervention and job embedded professional development on internalization of teachers lesson plans and making sure that we're analyzing student data and addressing the needs of those students inside of those plans and in our

111classrooms. >> Questions? >> Have no questions? >> Yeah. Uh, thank you for filling in tonight, Miss Johnson for Miss Bartholomew. And as I mentioned earlier in my updates, I want to spend more time with the same thing. We've got spots that we need to grow, >> but we've got a lot that we should be proud of in our school district, and I can't thank our teachers and staff enough uh for everything that they do. The most important factor for student achievement is classroom in in the teacher in the classroom. and you all have committed to us being able to try to recruit better and retain better. Uh and we see trajectory ahead for continued growth. Please keep in mind these are just subsets of scores. Some of those indices are not the official ones yet.

112At some point later in the fall, the accountability score will come out that will give the school and district performance scores based on the last year of the current accountability plan and then a baseline of the new scores based on the new one. >> I I got a question, doc. Uh Rebecca, these these curriculum changes, is is this based off of uh LEAP test scores or this based off of what as a school district we think is better for our students? >> Of course, we always analyze data, but we also look at other districts who are performing higher than us and you see what curriculum they're using. Research, we also get feedback from our teachers before we make any curriculum change. Um as well as principles and master teachers. And these were some changes that

113all of the teachers, principles, and master teachers were the majority of them um voted on to have that change. And let me give you an example of high school where we've switched 7 to 12 away from ELA guide books to hooplin hardcourt. Back when that curriculum was first adopted or or selected for the district, it was very scarce what was actually available that qualified as a tier one curriculum from the state. Most districts went with ELA guide books. But with that program, very little comes for teachers in terms of resources. So over time we've gotten the tier one curriculum that has been vetted by the state and as hoot Mifflin Hardcourt one the the the novel readings are different you know some of you've gotten calls about some of those in the past >> uh

114and so it it's it's better for our teachers in terms of planning but it's also newer to meet the standards that our kids are being tested on. Uh, Miss Py, I just wanted to congratulate our K through two teachers and uh that that is for me that is the best since I've been on the board to hear that we're K through two reading assessment fourth in the state. Reading is the most important skill in school. it determines success in all other subjects. So, and I just want to say, you know, prek came before kindergarten, so I do think that that has a lot to do with our success also. Um, and and let's just keep it going. Uh, let's get that third grade up. And it it looks like we're um we're really on a

115great successful journey for reading. and I I'm so grateful. Thank you. >> Okay. Thank you, Miss Johnson. Next, we will have new business and the first item is to discuss and approve accept accepting the new elementary crest logo as presented. Do I have a motion? I have a motion from uh Micah Abear and I have a second from Pam George. Yes, Miss >> Good evening. Um, so we wanted to come up with a crest because we didn't have one and once I was announced as principal, I was able to meet with the majority of the staff and so there were some common things that kept coming up and one was uh having good character, respect and then having the children work hard with everything they do. So we translated that into a spirit of excellence.

116Right. Of course, we know our bulldog, the open book about learning. And one thing about elementary, I don't think people realize that we have the arts just like MSA. So, we wanted that to be reflected as well. Then, of course, we want our STEM component to really take off, but not only the STEM. Um, the wheels kind of represent innovation. We do have a lot of diverse learners on our campus. So, we want people to know that we're going to have try all kind of methods to get our babies where they need to be. And then a sense of community. One of the goals this year was to bring our community more into the schools. And not even not just the community in the schools, but a sense of community with our teachers, building trust,

117a sense of community with our students. And our own Miss Promise put all of that together and came up with this. So, we did ask for feedback from all of our staff and our community stakeholders at the pop in with the principal and we got some positive feedback. >> Great. And and we're asking for for your approval so they can get this officially done. Uh as you know, the the name of the school changed back to Iberville Elementary. So, we've removed signage already. As far as the the campus is concerned, uh their their marquee sign needs to have the it needed to be replaced anyway because it was kind of getting real faded bad, but we definitely want to get the crest on there. If any of you saw Crescent, that one's been replaced recently

118and has that crest on it. So, we're asking for your approval tonight. >> Are there any comments from the audience regarding the crest? Any comments from the board? If you like it, I like it. >> It's very nice. Like it. Okay. Uh, Miss Raj machine, please. >> Online voting is now open. >> Thank you, Miss Bennett. Online voting is now closed. Passes unanimously. The second item is to discuss and approve revisions to policies IFA, if GAGA, JBD, JCD AF, JDE, JGCE, and JC JGCF as recommended by forethought. Do I have a motion? I have a motion by Mr. Daventu and I have a second by Miss Teresa Roy. Are there any comments from the audience? Any comments from the board? >> Mr. Raj machine, please. >> Online voting is now open. Online B is now

119closed. passes unanimously. Miss Miller, you had any comments regarding any of those policies? You don't you? No, ma'am. Okay. Thank you. >> Uh the next item is to discuss and approve sending the superintendent's evaluation form to the executive committee for revision. Do I have a motion? Have a motion by Miss Polly Hickden and have a second by Miss Pam George. Dr. >> Yes. Just feedback from uh the evaluation. We know there's a couple of items that need to be tweaked in there to make sure the language is in compliance with act one of 2012. Uh so I I only got two other well one other suggestion uh which had to do with specifying where the fiscal components are in the document. So once we uh send this over to executive I'll send you the the

120markups of what we'll consider and then we'll need to schedule an executive committee meeting uh to finalize the recommendation to bring back to the board for adoption. >> Okay. All right. The next item is to that one. >> You have to vote. >> May I have a uh any comments from the audience? Any comments from the board? >> Machine please. Miss Raj >> online is now open. Online Bon is now closed. Passes unanimously. Okay. The next item is to discuss and approve adopting the 2025 2026 annual operating budget and the 2024 2025 amended operating budget. Do I have a motion? I have a motion from Miss Teresa Roy and I have a second from Mr. Davin Tuier, Mr. Stewart. Good evening again and thank you. Um, I want to thank the finance team for uh

121the countless hours and assistance in uh getting this done as well as um the board members for their their inquiries and questions and and their uh their support. Uh special thanks to Dr. Boron and uh Mr. Tuier for countless conversations and uh just really diving deep to ensure that we have a a balanced budget that that has some back and forth and some ridicule before we finalize it. Um this budget uh if we comprise all the funds, it's based on estimated unodudited uh beginning balance ofund 54 million. um a total revenue for this fiscal year of 144.2 million, but expenditures of 154.7. Uh that gives us basically a $10 million deficit. Um and then when we net transfers in and out the charter payments and the bond payments, that gives us another decimate deficit of

1228 million. Uh which when you put all that together, we have an ending balance. um you know that's that's significantly lower but uh that balance is 35.5. Now that includes all the funds that we keep a ongoing fund balance with. Uh as it relates to general fund which is where we get our most focus. Uh our beginning balance estimated un audited is 29.8 million with an ending balance of roughly 15.3 million. Uh that number will likely be different after the audit. um and we comb out some of the 5% variances and the increase that we put in for our revised budget of fiscal year 25. Um our goal is to get general fund back up to roughly 20 plus million dollars and and have our fund balance to expenditures to be roughly 20%. Um we

123we do have within the budget as Dr. Bone shared uh pay raises, masters in in demand, as well as master increases in salary schedule. Um doubling teacher aotments to $600, but still including $25 to to the schools um per teacher. We increased the student aotment for supplies so that uh parents that are having issues or or financial uh constraints still have their child be able to have those things that other children have. Uh we have the two million spent on iPads. he was correcting that number. Uh $300 for safe schools as well as furniture uh in needs for certain uh schools that may be uh in need of some updates. Um the budget uh is comprehensive. Um it it it it's balanced, but um it it it did take some time and some back and

124forth and I thank each of you for uh your input and your your questioning. [Music] >> Dr. V. Yeah. And the biggest takeaway is, you know, we have done a lot of capital improvements in this district over the last probably five years if you really go back uh and and start looking. And we had to some heavy focus on some athletic facility upgrades. And we've kind of flipped that completely over with a lot more money spent the last couple of years on academic uh buildings and so forth. And there's other general improvements that need to be done. We are fortunate to have had the fund balance in place to be able to do those things without having to borrow money, without having to sell bonds, and without having to go ask for any additional funds

125from the public. We are at a point, as I mentioned earlier this evening in committee, that it's now time to get that general fund balance built back up. So, with that being said, we have in this budget funding that's necessary to complete all of the projects that you've approved so far and to finish off some of the projects that were previously approved that were not, such as uh the the facility at Plaean High that we spoke about with the uh batting cages, such as we've veded out uh stadium bleachers at the Northville football project. That money is there if we need to expand those stadium seats. But when it comes to these big projects, we we I'm going to ask that we pause. We need the annual audit to get done. That'll be completed by

126December 31st. We should get a report on the audit either in January or February depending upon timing with the auditors. We collect our ad valorum taxes the bulk of it in January and we'll see where we stand and compare that. We've seen kind of sales tax kind of go up and down a little bit. It's it's trended up lately, you know, but it trended down earlier this year. So, we we need some time to to finish what we have out there that's already been started. Make sure to get that done. And so do know you see in the beginning matter of this budget we are above your your 10% expectation of general fund fund balance. It should somewhere between 14 and 15%. We anticipate it'll be closer to 20% by the time the the audit

127comes through. But before we start doing these three and four and five million projects again and initiate new ones, we really want to let that balance build up. There will be some smaller things that will happen. We budgeted for the green houses. I've been in the district going on six years and I've heard about green houses since I've been here to the point that one of the board members here asked to take it out of the budget because it sat in the budget for so long and it was never done. I haven't seen the greenhouse go up yet and it's time for that to happen. And since then we've expanded our a programs to three more schools, you know, so we that's accounted for in that. So things like, you know, the the the welding

128course that we want to get that thing done on the east side. You know, right now we have kids in in Plaqueman and White Castle coming to Plaqueman for for welding. We've got kids going from North Iville to BRCC in Port Allen for welding. we're not offering right now and we need that facility done, but that's not one of those big multi-million dollar projects. So, we're asking for your approval of this budget this evening. >> Are there any comments from the audience? Any comments from the board? >> Mr. Tier, >> I want to tell Brian Stewart and Dr. V, thank y'all. Uh, Sunday evening, both of them was calling me and texting me as I was going through the budget. So thank y'all and thank you team also uh Mr. Stewart >> Mr. Garage machine,

129please. Online bone is now open. >> Online vote is now closed. Passes unanimously. >> And now that it's approved, every employee out there, thank this board for the support. uh I I mentioned all throughout the PD days last week, we can't make any of this stuff happen without your support. You know, you've approved what we believe is a very solid budget with very good things for both our kids and our employees. So, I thank you on behalf of all of our staff and in the district as a whole. We need your support to keep pushing where we're going. You're all welcome. Next, we have close session. The first item is to consider going into executive session cruisant of Louisiana Revised Statute 4217 subsection A paragraph 4 and the 10th part of the subsection to discuss

130allegation of misconduct occurring on the track of schoolboard property. Do I have a motion? I have a motion from Mr. Mike Abear and do I have a second? I have a second from Miss Polly Higgin. Are there any comments from the audience? Any comments from the board? Machine please. Miss Raj online vet is now open. Go. Okay, we will now pause the regular school board. Get >> Miss George, >> your vote, please. >> I'm sorry. I got a job. >> Online voting is now closed. >> Okay, we will now pause the regular school board meeting. The school board members will exit the boardroom for the close session. will now resume the regular school board meeting. We have a motion to come out of executive session. >> Miss Holmes, I have a motion from Miss Holm

131and a second from Mr. Tuier. Miss Siraj call. >> Voice call, please. All in favor. >> I unanimously I. Now we have a motion by Miss Py. consider and approve the special counsel resolution. Do I have a motion? Do I have a second? So, I have a a motion for Miss Py and I have a second for Mr. Risa Roy. All in favor? >> I unanimously I do have a motion to adjurnn. >> I have a first from Teresa and a second from Miss Williams. All in favor? >> I meeting and adjourn. >> Okay. I made >> I I made the the motion and