001e e e check finance committee meeting March 10th 2025 Mr mosia here miss Roy here Mr tuer here thank you have a COR Mr to all right our committee meetings are broadcas and live to access the stream there is a video icon located in the online meeting agenda on the agenda discuss and approve the uh Abel Paris School Board monthly financial statements including the income statement and the revenue and expense summary by fund through February 25 the report includes a comparison of budget to action ual for each fund including a percent go budgeted account within the fund can I have a motion motion motion by Mr M second second by m Roy Mr Stuart all right good afternoon and greetings to everybody all the members and anyone in the audience both physically and virtually we
002thank you for all that you do and we appreciate your guidance and input uh for agenda item number one we're presenting the financial statements for the period ending February 2 notably the general fund has received 73% of revenues and we have received 90% of the maintenance revenues excluding internal transfers um we are prepared for the up we are preparing for the upcoming upcoming fiscal year uh with both the budget and revisions necessary we are also challenged with the need of quickly drafting such before the end of the fiscal year uh while also ensuring that we receive all our federal reimbursements as it relates to the audit finding so excuse me a little out of breath I had run grab my notes as it relates to the audit finding the finance team is working closely with
003legal counsel and management in addressing uh the audit findings related to the written that's the next okay sorry item all right we'll get to that one do I have any other comments comments from the audience all in favor I I pass unanimously the second item on the agenda is an update in relation to the audit finding within the AUP report Mr Stewart all right sorry about that as a finance team and and the management team as a whole we're working to address the audit findings related to our uh need of having a practice and the procedure uh concerning the contracts the Auditors identified a lack of clarity on when contract should be reviewed by the legal council as well as the absence of structured monitoring process for contracts um so we are working together to
004establish those norms and those policies but one of the challenges is is balancing the efficiency and the cost um but we are looking to have that finalized by the end of the fiscal year all right that was just an update not action item uh any other discussion all right a third item on the agenda is to discuss and approve an increase in monthly costs paid to the a Paris Sheriff's Office for foring uh school resource officers at ivil Parish School Board facilities and schools retroactive to January of 2025 do I have a motion motion by Miss Roy second by Mr mlash Dr yes so the sheriff uh gave AR raise to his employees back in January uh we pay a certain share for the salaries uh the increase annually is $49,000 or $492 a year
005uh we've continued with our contract employment with uh the Sheriff's Office on this and I'm recommending your approval all right any comments from the board do do they come to us and ask us to support this raise before the Sheriff's Office does it on their own do they come to us and ask us they usually will let us in advance that they've got a raise coming okay the the SRO are employes of the sheriff's office or in St gabri the St Gabriel PD uh and our agreement is to pay our share of the total salary for so many months out of the year and so when they give a raise this is typically what happens they'll let us know they gave AR raise uh and then ask us to take share of that portion for
006their salaries proportionately to what is already in our contract so what what the what is what is it's about a 5050 share I mean how much more is the rate 49,000 $20 a year so that comes out to about uh $6,000 a month uh this also includes the the crossing guards all right so all of that's in the contract with uh you've got an executive session I mean sorry an executive content to bre breakdown uh if you're logged into board dos uh there's one two three four five six seven eight nine 10 SRO and six school crossing guards so that contract encompasses the crossing guards as well I in board dos yeah it's SRO and crossing guards like I said it's about $88,000 difference in cost for us per month total all right any other
007comments from the board comments from the audience and will vote uh I I all in favor unanimous all right next one is to discuss and improve a Cooperative purchasing agreement with buy board purchasing cooperative and iral Paris school board for district purchases effective March 11 2025 I have a motion motion motion by Mr mcoser a second second by Miss Roy Dr B yes uh we currently are in a couple of these uh Cooperative purchaseing agreements tips is one of them you may have seen tips at ba sourcewell is another one uh and this particular one uh with buy board purchasing Cooperative has some of the security equipment included in which allows us to make the purchase without having to go through a whole procurement process uh but they've already done it so they've already put
008out either rfps or bids for multitude uh products out there you have attachments in in content that if you go to the list of current vendors uh it's 115 pages long so these are very well vetted uh we also find out when we're using federal funds if they're in compliance with the Edgar requirements which really takes a lot of Burden off of uh both the finance department and each individual Department uh to ensure compliance with that area as well so if there's a edore compliance letter that comes through that Cooperative agreement then we know that they're in compliance with the Federal Regulations which are pretty strict and also has a pretty low threshold uh the threshold will start getting quotes for federal purchase is actually $10,000 uh so it's pretty low so these are all
009about being efficient and ensuring that there's contracts out there that have already been vetted and already been put out on either rfps or bids I got a question Dr V I'm going through the uh vendor list earlier today and um even more so right now a lot of these vendors while you have some of them that expire in 26 and 27 a lot of them expire within the next couple months is that something that typically renews yes they either have to go through a renew process or they come off the list so these lists are updated on a regular basis okay and when we look at them let's say there's one that's expiring in we want to purchase something in August and we see it's expiring in November we're not going to use it okay
010because there's no guarantee that they're going to either reup with the new RFP or a new process or they're going to stay a vend perfect any other comments from the board comments from the audience all in favor I pass unanimously any a motion to adjourn motion by Mr mgl second by Miss Roy we all J all right got a five minute break Miss py I've got the e e e 2025 Miss George Miss Higden here Miss Holmes Yanda laws is here in replacement for Pam George thank you Miss law where's go back to that okay thank you our committee meetings are broadcasting live to access the stream there is a video icon located in the online meeting agenda and a link is located on our district website Facebook and X thank you okay first agenda
011item our monthly work order status report Mr kagn yes ma'am good evening everybody good evening so February was a another great month for us we are averaging over 100% on completion rate submitted work orders are 156 we closed out 170 and right now we're running around 33 to 35 work orders to complete left to complete and if you can if you want to just please look at all the crafts and you can see where a lot of the issues were this month a lot of electrical issues and a lot of Plumbing that's it okay any comments from the audience any comments from the board great work Evan and team keep up the good work yes ma'am thank you very much they are a great team great thank you okay second agenda item discuss and approve
012granting permission oh I'm sorry I skipped one long-term project planning list Evan yes ma'am before I get into that I want to introduce our new project manager his name is Mr Brandon Blanchard and I will let him say a couple words uh good evening I'm Brandon Blanchard um I have you know experience in the private sector and uh project controls and supervision uh large value projects and um I'm just starting it's third week so I'm glad to be board Mr bled has um he's been in this this field for a long time he has a general contractor's license that he brings to the to the table which helps us he can visually see things that normally I are the architect even misses that he's used to so he's going to be a very big asset
013to the team we just got to get him you know just train him up the way ipsb does things and he's going be good to go within next week or so thank you welcome glad to have you all right so let's um let's look at the list we're going to go through Crescent I'm not going to hit all of them because it it would take very long but I do want to do Crescent right now we got some we doing some punchless items and we're installing some new windows um the library for replacement we just got the quotes back we're going to hopefully start that around 1 of April if not we'll be done by by the time we come back from Easter holidays doors View Elementary the caf the installation of the tank the
014tank is being still being built right now it's about 75 80% it's going to be installed around April 4th and it takes about two weeks to install the pumps are already there so all we doing is waiting for this tank to come in and that'll be good to go then they can start finishing up everything else the fuelhouse at East still ongoing the office remodel we've talked um just now a little while ago and we've Rew walked it and we going to have some coach come back shortly with that and it shouldn't be much at all try to get that done before Easter as well MSA West the gy floor has been repaired 100% if you don't if you if you can go look at it it's very very nice looks very good the the
015way they transitioned everything and made it look to where it Blends in looks very nice the pre Edition the CMU walls installed about 50% the waterproof installation to go up after the CMU walls um roof insulation is scheduled around the time we are out at Easter break and by the time we come back they're going to start doing exterior brick Greenhouse projects is something that's been on our radar for a while Northville Greenhouse project we're right now we're in initiation stage we're still trying to figure out which one can we do can't we do because I think we're going to do this one next year and team it up with two other ones and put it as a package the other one we're going to do is and I'll talk about it here in a
016minute is um MSA West I'm sorry this is MSA West MSA West we're going to try get done this year North Iberville and East Iberville we going to try to get done next year um I do have my quotes and everything came back we just got to finalize some things but we're going to see more Improvement on that one uh North Iberville the cafeteria doing some punchless items still we had some slew issues nothing big classroom G sight cleanups ongoing CM you block wall is about 50% if you hadn't seen it please go by it's it's it's backet it's very wellb built I would say it's it's going to last a lifetime uh and then the the EMP rough end uh mechanical electrical and plumbing rough ends are going to start soon which I already
017have started since the time of this report new softball field the softball field is about 90% the reason they didn't put it as as 100% or even close to that is because we still got to do the grass the side and you know I'm going finalize that but it looks very good right now it's leveled out it's it's it's it's seeing Improvement and you can actually see the final product dugouts are about 75% and the fence is about 90% we do have the school board it's it's been ordered just been on back order and it should be showing up within the next I don't know week or so two weeks or so all right North football field the sight demolation on going we had to rethink some things because the underground existing piping was underneath
018the stadium it was very low quality because it's been there so long so they had some crumbling in so we wanted to remove that so that was a change order that we approved got that all out now we're just going back with fresh dirt that we don't have any issues later on in the future so once this is done it's done solid storm drainage we added and some sight grading ongoing and then the curb installation that is for your exterior of the track and stuff that's ongoing and we already talked about the greenhouse project clackman High School I don't know if y'all have seen but we've painted the fascia of it it's a little bit lighter color than we would normally go with but it helps us because now we can just take a pressure
019washer or I actually a soft wash because we pressure wash your paint off and keep it clean and it's going be it's going to be very nice once he finishes I think he's on his second coat now he's got to go back and put the final coat on that wraps around the whole build it kind of It kind of you know it really Sparks you know it really really shines um White Castle the new competition gym it's just we got to the catch base I don't know if was Miss hommes Miss Holmes the lady that that that called and um was asking about the catch patient we are putting it in we're having it's it needed it and we are doing that I just want to let you know if she actually it should be
020completed within next week or so thank you yes ma'am what about the hand dryers in the bathroom they were not working they were not working we've had some issues with that same brand and we're just if we're going to use that brand we got to we got to figure some things out on that but yeah but they broke it and that's a new building I think yes ma'am and and that's what we're having issues with right now that brand that we had installed in that was not the best quality and this goes back to the whole you know bid thing it was in it was in our price range so we had to go with it at the time what yall go yes ma'am well right now it's going to be on the contractor because
021we still yes we substantially completed but it's all on the contractor right now they're going to fix as much as they can but once point where they can't fix it then they replace it with something better thank you yes ma'am uh HVAC system we're going to start the demolation the the the demo process of that should start around um the first of this month coming up if not it's going to go into that whole time we're out for Easter and we're going to start that process when that process starts we're going to have to evacuate all the Personnel out of that area and move them to somewhere else press boxes we're finishing up we got substantial completion we're doing some punch item list on both East and White Castle and the visitors restroom concession same
022thing press uh punch item list is happening and sual complete was on the 28th what I don't have on here East parking lot that opens up on that's opens up pretty soon and then plagman High parking lot comes as well as plagman High's kitchen which you'll hear about here EV ask let me ask you a question when we did the walk through the other day of the um uh athletic fi house Fieldhouse why I know they said that on the sides of the building are they going toide that or can they can we just go ahead and concrete it um so perspect what we what that was approved when this project was built it's the sidewalk it's five feet from the sidewalk is side it you talking about the fuel house right like behind and
023all that it's side of it yeah it's side on the side of the sidewalk yes yes it's five feet from the edge of the concrete back yes ma'am it's it's a lot of money if we want to do that but so what we're doing is five feet is going to side everything after five feet we're going to Hydra seat and what about the other side same thing anything that's that we build that's off of concrete anything from the concrete slab out is five feet and around drains I think is 5T around drains so everything we do it's always five feet so we have is that over by the um where the bleaches so that's a different between the bleaches and the uh we're going to talk about it so in in a minute okay well
024that's that's what we were talking about I thought you talking about on no no no on the side side of the building you saying bleaches you saying you saying buildings the building is here and the bleach is right there but it got a piece of ground from the from the building we're going to go 5 foot from the building but not from the bleaches that's a different ball game you will see there is two um alternates on the walking lot job one is to pave from all underneath the bleachers so that's going to be paved and then the other one was the other one alternate number two and lighting so you have lighting and then concrete we added to concrete because everybody was out there we had 35 contractors show up and they said hey
025you'll get a better price if you throw that in there and I said well let's just do it as an alternate and if we like it we like it right now it's very muddy Yak very something needs to happen I asked about gravel gravel is just as expensive as concrete they said look you already got a parking lot come and just it form it up and go with it that is an alternate so you will see that but as of right now until that happens five feet from the concrete of the building sidewalk is going to be um SED so that's close to the building ma'am that look area right yes ma'am yes ma'am I have a question that might not be related to this but uh do the baseball field have lights on it
026no we haven't had baseball fi is not that's so that's coming no I just asking yeah yes ma'am okay Ma no they don't last last summer uh with the pr project and it came in way on the budget are we doing that every year or we could we could do it every year um um we there something we need to talk about later I mean it all right I walk it's not budgeted you know right now but we could do it um this year I mean it was very low price I would like to do instead of a a pressure wash it would be more of a softer wash because we got a lot of new paint and stuff like that we just got to really watch it and it's going to involve a little
027bit more chemicals but yeah I don't think the price would change yeah I had uh walked through a couple of the schools plagman high and Crescent a couple of them and uh they had requested if if we can do that every summer to kind of keep it down and the cobwebs down and stuff but uh fine with it I look at the in the budget yeah we we we'll make it work somehow okay thank you yes sir Evan since we we're talking about these projects the the gy Floy at MSA West yes sir do you think we need to we need to get a another company to uh put a coat coating on that gym floor it's already been done it's been done yeah yeah we already add I added to it um so every
028year we have a company that comes in and does our gym flors for us but while they were already there I just told him them go ahead and do it and it was included in the price that was recently yeah good deal yes sir what about the what about the basketball goals itself that floor sat up a little bit D is that going to affect I was told of course I hadn't been there yet but was told that the goals won't be 10 feet now because of the way the floor is kind of lifted up a little bit the floor we went back with was the was the same exact depth as the floor that was originally there I think and I could be I think one of these guys can can talk more on
029it when they put the the original floor down back in 2020 20 2021 something like that they adjusted it for that I'm not sure I just went back what was already there so it's the same depth that was already there if it's not 10 foot then you can raise a low to where we can mark it where it's 10 foot but yeah that's they say them boys at MSA West they play some good basketball I want to make sure that's right we make sure we get the goals right yeah I mean do y do y know anything about that okay we'll measure it out yeah we'll measure out but yeah that was done in 2020 we just went back what was already there got it yes sir and one last thing I just wanted to
030say thank you for whoever was involved in the audio and visual at the pack at West I'm hear nothing but good things so Mr Harris amarilla he that is his specialty we have him working with multiple companies to get what we need and what's best for us and he's a specialist in it so we put the right guys in the right positions and he's one of them for that job good deal thank you yes sir okay any comments from the audience any comments from the board or questions okay thank you okay uh third item discuss and approve granting permission to advertise for the plaman high school parking improvements budget 1.25 million may I have a motion I'll make a motion motion by you're not on the committee yes motion by Miss holes second by Miss
031laws Mr kagna yes ma'am um so this project is 100 how many spots in PL almost 300 spots and what it's going to also do is cut out a little section for a future project that's coming you know not this year not next year but in you know two years or so it's the basketball gym so this is the project that goes from the baseball field where it's at now which is being demoed shortly it's going to probably be demoed before Easter break in fact and this is going to just cover all the way to where the football fence is right now [Music] okay and when do you plan you know what's the outlook for the dates all right so it goes for advertisement on this Thursday it has to advertise three Thursdays in a
032row and then we're going to have our bidw walk just like we had at East and then after that so we're going to come back to y'all on April 14th and we're going to for y'all to accept or deny the three projects the East the plagman High kitchen and plagman High um parking lot he great you you accept all three of them or deny all three of them and then we'll move forward from there and we'll the sooner we get a contract the sooner we get a start date the sooner they can and we can get this thing going pretty quick great great sounds good hey Evan U couple questions for you but I guess maybe I could talk to Brad ask Brad about it but on the drawings right here it's one way in
033and one one way out two way it's it's two ways they can go out there's no there's no entrance from uh from the Bell View that you have one entrance from the bail view only we we looked at the possibility of putting a drive at the light at Walmart but doad is not going to allow us to do so oh so okay yep so this entrance is from the Bell View not from the light at plagman high like you would turn in plagman high then take a right into the new parking lot oh it's at the existing location is where it's at so you have the existing curb cut we have a we can pull up oh she's go pull it up she go pull it up for us so we can look at it
034and and also the the the parking lot it goes all the way up to the track I can see that and that and it is that an entrance I guess how can I explain it I guess I can once once she pulls it up one before that's it yeah right there yeah so you can see the existing Drive see the C shaped building clroom building that's the existing drive so we came off of it and we come around and we do have and we didn't want to put in this project we get the gym we can have parking along that drive that connects to it but we didn't do that for construction purposes when they get to the path for the gym but all of that parking that you see it connects back to the
035parking that's adjacent to the existing uh school on the backside in front of the Fieldhouse so so what you're going to end up when when we're all said and done and the in the new gym is built you'll have a PL small Plaza in front of that gym and then you'll have some parking along that drive that'll connect back that'll pull it all together we really wanted to try to make the connection as I said back at Walmart but the straight through going straight down but DOD wouldn't allow it so we we use the existing drive so you do have to turn into plagman high school then take a right go into it okay I got you I gotta and so if you look at the football field the visitors locker room it it looks
036like you're going to do some some some work in that area as well is that is that added concrete for the it's an alternate yeah it's an alternate for parking for visiting team visiting team yeah yeah they need it bu yeah and so you mentioned future projects you know so we had talked about a road going behind going to the baseball facility yep and did you say in this that you would you're not obviously doing that right now but you could you definitely could connect from the paving that we're putting as an alternate okay okay even if it's the alternate is not accepted see where that drive connects for that low piece by the visitors we would still allow that piece to be open to connect a drive that could go back if we ever
037wanted to connect back to the baseball fac got it yep I see it now this single drive right here in the front going into the parking lot if you go up can those Vehicles come out left and and leave too y going to be nice need it thank you all right okay any other questions or comments all in favor to approve abely Miss Holmes okay yes okay thank you unanimous thank you all righty our fourth um fourth item discuss and approve granting permission to advertise for the plaman high school kitchen renovations budget 3.65 million Mr C oh do I have a motion motion by Miss law second by Miss holes okay sure first on on this particular item because first the the last item that you approved as the parking lot was one of the
038I think nine or 10 projects that the board approved for this year uh this is the next one but as I mentioned in a few of the email updates that I've sent the board and I want everyone to know this this is part of an ongoing cafeteria renovation master plan basically that's been taking place over the last several years we've invested prior to this project over $10 million in cafeteria renovation or or new construction every kid in every school basically utilizes that space we started with MSA East a few years ago when we converted the old gym over there into a brand new uh kitchen and dining area we continued with dville as we prioritize where we had the greatest need dville was in the worst condition uh for our board members who were on
039the board back in 2021 and 22 The Architects along with Dr chassa at the time uh along with Mr Morales at the time did walkthroughs throughout all of these campuses and did a A needs assessment dville was in the worst condition the board decided because of cost it would be much more meaningful to build a new cafeteria at dville than to try to renovate the one that currently exist so that led to that project being approved back in 2023 and then the next two that were on the priorities were Northville Elementary and high and Crescent which those two cafeteria projects are substantially complete at this point in that Master Plan the platman high school one was the next one in need as I mentioned at last month's meeting the numbers that we budget for or
040like 3 years old and the 1.5 million with that original budget is just not a good number plus we've also not only adjusted this project in this estimate of a budget for what's happened with construction costs over the last three years if you've been in the concession area over at pla high that was not included in the original scope for this three years ago it is in dire need of renovation there's a dance studio that's actually in the cafeteria seating area that the plan now is to bust that wall out open that up make it much more spacious for students get some natural light in if you've been in there you know there's no natural light in there for those of you who were able to make the uh the walkthroughs at pla High you
041saw the condition that it was in in terms of lighting and flooring in in you name it uh and the school has requested that we move the dance studio to the hall where orc is in the theater spaces that's no longer being utilized which would provide them to have a much larger area for that program with the breakout rooms that they need for it as well so with all of that that's about $3 million the 650,000 uh would be for the new kitchen equipment that needs to be replaced which normally every year we budget about a million dollars from general fund to go to school Food Service fund to help supplement we're going to adjust that keep the 650,000 to pay for the kitchen equipment and transfer 350,000 uh School Food Services doing well and
042they can make it with that budget over some time they had build up some Surplus so Evan if you have anything that you need to add beyond that but I wanted to make sure we put on the record this is a ongoing master plan where ultimately every Kitchen in this district is going to be touched you know he touched based on the flooring if if y'all have seen the flooring it's it's got cracks and stuff in so we're going to redo the flooring with the new type of flooring that we're going to and it's going to be a standard that we're going to use it's got a h VT it's a new improved um VCT Tile but it's just bigger and harder easier to clean easier to maintain so our custodial get their workload gets
043cut you know by a quarter because it's less waxing let less U maintenance on this flooring it also it looks a lot like your terasa flooring but it's like a lot cheaper also what he didn't say is the ceiling the ceiling grid throughout the whole campus of the of the cafeteria needs to be replaced it's not the correct ceiling it's a 4X two it should be a 2 by two with the correct lighting we're going to LED lighting so all of that is in this and that's about it so it's it's a lot of stuff going to happen it's going to look really good um yes ma'am okay so what's the timeline on this so we're going to start as soon as we can we're going to start so summertime is going to be a
044busy time for us we got a we're going to start in the we're going to start first yeah I'm let David talk about the timeline a little more because it's kind of tricky of how we're going to start uh rearranging things and also working with Miss Alita we have the two trailers I believe two trailers we got set up so they'll be ready and we're going to use the old smaller gym as a kind of a cafeteria you temporary cafeteria just like we did Crescent but da you talk hey good evening yeah so he kind of just touched on that we're going to Stage the temporary kitchens outside of the existing auxiliary gym they'll give them direct access to deliver and to to feed the uh students inside that space um the kitchen well the
045work is going to start immediately as school is uh let out for the summer but that's the project will go beyond of course the summer months but we're going to focus the phasing on the kitchen and the dining space initially but we do have some work going on outside of that so it'll it'll expand into the school year next year so that's why we're having these temporary facilities in place to accommodate the students in the next school year while the work's completed so we do anticipate it running roughly about the same schedule that North and Crescent did this past year so yeah and as a followup uh members of the board these are projects that just simply cannot be done over the summer you that the these are far too extensive uh it took us
046from June to December for the north project to get done uh it took from around the same time in the summer to two or three weeks ago for crescent to get done uh this is some pretty extensive work our school food service department under Miss Mill's leadership and maintenance have been unbelievably patient have been unbelievably accommodating we learned some things with the trailers over at both Crescent and North y'all remember y'all got some complaints about how hot they were and tight uh so we're doing things a little bit differently at plam and high with trying to get the two trailer set up over there uh and making sure that that air conditioning is in place in those uh and also just with the way the construction Works to schedule it uh we learn from each
047project and uh it's going to be really nice once it's all done just like the other ones are and uh we certainly appreciate the board you know recognizing that that is a place that all kids go through you know we we do a lot of projects and we do a lot of work but you know when we had this project then you looking at now close to $14 million on Big Time cafeteria Renovations that doesn't count the smaller things that happens throughout the course of of a school year Miss py yes let me just make a comment because I want to uh applaud uh the administrations and the team for taking those lesson learn and moving forward and making each project better and better thank you yeah because we know which one we're not going
048to hire so um Evan do y'all have a update on dville C cafeteria update on dville C cafeteria yes so right now we're waiting on the tank to be built it's about 75% done and they're going to install this new tank around April 4th the pumps already inside so we're just waiting on this tank soon as this tank gets done they're still doing some cosmetic stuff inside but we can't give you a definite date until this tank get done that's cosmetic stuff can't be done until the tank that's correct yes once the tank is done it's going to fly by but you know that's where we're at right now okay thank you yes ma'am any other comments questions okay all in favor to approve I miss Holmes to approve uh item number four okay thank
049you unanimous thank you okay a motion to adjourn okay motion by Miss holes second laws thank you very much e e e good good evening and welcome to the Iberville Parish school board meeting I call to order the March 10th 2025 regular school board meeting our meetings are broadcasting live to access the stream there's a video icon located in the online meeting agenda and a link is located on our district website Facebook and X also the meeting can be viewed on Cox channel 21 every Saturday at 700 p.m. following the schedule school board meeting the school board agenda can be found on our district website every Wednesday afternoon prior to the monthly board meeting Public particip public participation policy is posted on our district website and at the front entrance next to the elevator thank
050you for following our policy roll call please Mr Raj Miss George Mr aay yeah Miss hiden here Miss Holmes here miss laws here Mr mlasa here miss Roy here Mr T here Miss Williams here you have a qu I will give the reflection Follow by a moment of silence please stand and remain standing until after the Pledge of Allegiance our prayer is that you be with us when we meet help us to remember that you are present God our conversations let us hear what others are saying and look Beyond individual needs to see the bigger picture open up our hearts to listen to your spirit when faced with opportunities and challenges ahead thank you for your spirit in the right judgment discernment courage and making the right decision for what is best for student students
051staff and the district we thank you again in Jesus name amen [Music] uh as our I East students are not here as they are off of with the playoff so they were scheduled to do the Pledge of Allegiance as well as our senior Spotlight so I will start with the Pledge of Allegiance thank you our Pledge of Allegiance to the flag and the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all and now we will have the Parish School Board vision statement by Miss poly Higden with our families as partners the Iberville Parish School System system will provide Equitable opportunities academic excellence and positive School environments so that every student thrives in the path that they choose thank you Miss Higden
052we will begin with tonight's recognitions and presentations if there are any elected officials in the audience please stand not seeing any the first item will be and a performance of a Aladdin by MSA West students ladies and gentlemen MSA West will soon be performing Aladdin as their spring performance they're out in the corridor uh getting ready right now uh and as soon as they are ready they're going to come so they giving us a preview or a trailer if you want to call it that I figur I had to say something because like radio stations dead air is not good so e e e we had a few songs to perform for you we go [Music] [Applause] Salam and good evening to you worthy friends welcome to the fabled city of AGA [Music] imags Ro
053where you w among every culture and tongue it's chaotic but hey it's home with the winds from the East and the stand from the west and theand [Music] [Applause] [Music] [Applause] [Music] Arabian Arabian a of to the heart out there on [Music] the now you know what AGA is famous for right the L but don't be fooled by its commonplace appearance like many things it is not what is on the outside what is on the inside that counts already [Music] already you see AGA is a place where penless nobody can turn out to be a somebody even if hiss are sick [Applause] [Music] of agba is a place where a princess would give up her crown for true love except that her father the sulan is a stickler for the ancient ways here is wise
054watch your step for danger alert every corner but most importantly IA is a place where everybody [Music] [Applause] [Music] sing aanan [Applause] [Music] aanan [Music] [Applause] [Music] I void noene they find out there's so much more to me I'm going to become somebody maom I don't know how exactly but I [Music] will proud of your Bo I'll make you proud of your believe me bad I've been Mo you're in for a pleasant surprise I've wasted time I've wasted me so say I'm slow for my age a bloomer okay I agree [Applause] butay I'll make you proud of your I can't make myself taller or smarter or handsome or wise I'll do my best what else could I do since I wasn't born perfect like Dad or you Mom I will try to try hard to
055make you proud of your Bo [Music] [Applause] the Red Sea I can show you the world Shin [Music] shimmering Tell me princess now when did you last let your heart hard I open your eyes take you wonder by Wonder over sideways and under on a Magic Carpet Ride A Whole New World a new Fantastic point of view no one to tell us no or where to go or say we're old dreaming A Whole New World a dazzling place I never knew but up it's Crystal CLE now I'm a new now I'm in a world [Music] unev Indescribable feeling sing [Music] will endless a whole [Music] [Applause] new every I'll anywhere [Applause] Whole New World a whole new world that's where we'll be you [Music] [Applause] okay hi guys um we would like to present this
056poster to you not only to come watch our show next week next week next week thank you so much [Applause] thank you all very much for gracing us with your presence tonight and showing our public the greatness that's happen schools thank you all very much what congratulations again to MSA West students awesome performers next we will have the consent agenda agenda which is considered routine and will be enacted with one motion the first item is to discuss and approve the resolution for the family of Mr Charles Wright Senior father of Mrs Terry Harris Support Services advisor for the aille Parish school board discuss and approve a condolence resolution for the family of Mr Stanley Young Brother of Mrs Rose trust Clair a brush driver discuss and approve the condolence resolution for the family of Mr
057Johnny Andrews brother of Mr Gregory Andrews a bus driver discuss and approve a condolence resolution for the family of Mrs Gail templet bro a retired School food service manager at Crescent discussed and approved a condolence resolution for the family of Mrs Pearl Singleton retired teacher at plam Junior High School discussed and approved the February 10th 2025 regular school board meeting minutes discussed and approved the February 17th 2025 executive committee meeting minutes discussed and approved the March 10th 2025 consent agenda as presented do I have a motion I have a motion by Mr AB bear and a second by Miss Williams are there any comments from the audience any comments from the board machine Please Mr online voting is now open online voting is now closed passes unanimously next we will have the superintendent's report Dr
058Varon yes good evening members of the board and our audience here tonight I will have an abbreviated report in this part because we have a presentation a little bit later on on K to3 reading the first slide Miss bail if you go to have been giving you monthly updates on our enrollment uh as of February the 28th uh we were at a total of 4,145 students which is 23 higher than we did at the October one count uh and four higher than we had at the February 1 count which are the two counts that the Department of Education looks very closely at for funding purposes on February 28th we concluded our Lottery uh registration our Academy registration and we were pleased to see the numbers again this year uh Miss Johnson will go through those
059numbers with you now so for the first chart you see this is kindergarten through 12th grade I will read off of a new chart we received some in the mail today and we had to update a few we were missing some information so before we put the number in we had to um verify some information so we're actually up to 148 applications um ivla stayed the same MSA West stayed the same because we had to get rid of a few because of the parents said they were no longer moving to this area but we added a few and now 26 are going to be new to the district but the number of applications stayed the same which is 66 um for MSA West Middle High it's up to 41 now and eight are going to
060be new to our district MSA East we're at 28 now and 10 are new to the district and a chaal basin at Crescent it's it went down to four because one of the students was already a student at Crescent so they didn't need to be counted um so for this year we have 46 applications that are are going to be new students applying to come to our district that either means they're moving into the area or they already in the area but went to a different type of school a charter or a non-public school um in just comparison in 2023 24 the total applications were 64 for K through 12 and last year we had 208 applications and again that 208 was a raw number that actually went down a little bit was the verification
061process went through so we're not that much off from where we were last year with the 148 because this is a pretty verified number after my awesome secretary has been on the phone with parents for the last 3 days two days last week and today can move to the next chart the next chart is prek um you will see that at this point our total program percentage out of 501 seats we have 321 registered so far so we're at 64% we have 90 spots remaining in each prek 3 and prek 4 um our awesome prek team is out on the street and calling and we're sending out messages to make sure all of our three and four year olds in the district come to register this is not alarming because this is pretty much where
062we were at last year um it might have been a little bit higher but um I know we're going to get those seats filled so with the K to2 applications and the prek registration at MSA West we will need a lottery for kindergarten in 8th grade and at MSA East we will need a lottery for pre 3 and prek4 um that Lottery will be held April 16th at 4:00 and as we did in previous years we will publish that link so um people can get on virtually and watch the lottery thank you Miss Johnson and as you can see you know as a public school system we are offering choice for our families and we continue to see interest uh come up each year as we go through this process the last slide on my
063update are just some important dates that are uh coming up and the if necessary on the academy Lottery you know we post these on the Wednesday before the board meetings uh is a no longer if necessary as Miss Johnson pointed out we do have four different grade levels that we will need to have lotteries for that concludes this report and we will report to you on K3 reading in a little while thank you Dr V Next we will have governance busness the first item is to discuss and approve March 10th 2025 finance committee meeting recommendations there were four items on the agenda three items were action items three items passed do I have a motion have a motion by Mr Mario mlash and I have a second by Davin tuer are there any comments from
064the audience any comments from the board Mr Raj machine please online voting is now open Miss Roy thank you online vone is now closed passes unanimously the second item is to discuss and approve the March 10th 202 by buildings and ground committee meeting recommendation there were four items on the agenda two were action items two items passed do I have a motion have a motion from Miss pie gden and I have a second from Miss th Roy are there any comments from the audience any comments from the board Mr Raj machine please online voting is now open Miss Roy yes thank you [Music] onine vo is now closed passes unanimously next we have curriculum and instructions campus operation the first item is to discuss and approve the Head Start annual report as presented do I
065have a motion I have a motion from Miss ply hickon and a second from Mr AB there miss kova good afternoon um so the annual report to the public is something that we must post after our fiscal year has ended um what you see on the report is very simple there's certain things that have to be included on the report so first of all it tells the amount of money we received during the 23 24 fiscal year which was $3,199 n1177 um under B it shows how that was allocated for benefits salaries equipment contracted Services supplies travel and other um we also report the number of children that are funded which is 280 and then how many did we serve which was also 280 the percentage of monthly enrollment which we had 99% meeting the
066average enrollment um each month also any monitorings that took place back from 10 years ago are on listed on here up to the current monitoring um all children have to receive medical and dental screenings we had 100% medical and dental screenings conducted on our students and um those percentages are reported along with parental involvement activities that we offer and how we are getting our children ready for our kindergarten that is all thank you Miss Kenova are there any comments from the audience any comments from the board Mr R machine please online voting is now open online voting is now closed passes unanimously the next item is to discuss and approve Head Start policy Council agendas minutes reports and handouts do I have a motion I have a motion for Miss Katherine Williams and I have
067a second from Mr Davin tuer Miss Higden thank you Mrs laws okay can you just start rolling the attachments please thank you thank you uh Iberville and dorville elementary schools at this time as of our February 20th meeting we did not have council members and so H you know the staff is continually working to try to get council members for those two elementary schools under new business we have our 3K District calendar for 2025 26 we have our performance profile charts 2023 24 for our schools our child care centers and our family child care centers and uh happy to report that our district performance profile was high proficient and of course we keep striving for better for more but that is an EXC excellent uh profile um also attached is the class data from 2024
068to 25 and you know it's quite a lot and I know you have looked at it all it's the um what what we are excellent excellent is our emotional support and our classroom organization and we are approaching proficient in our instructional support this is a national Trend um but our instructional staff our our early childhood uh staff will have PD days for instructional support that always seems to be where we need the most help also we have uh our safety monitoring our minor and CR critical incidents and of course we have Falls we have head bumps we have bites we have all of those nice little things our prek students do those are minor incidents but unfortunately we did have a critical incident that had to be reported um a child fell asleep on on
069the bus not our bus not Iberville Parish bus but a DS bus the monitor didn't check the seats and so both the bus driver and the monitor were terminated our student enrollment is attached 96% enrollment 97% attendance and of course we have our registration uh Miss Johnson went over some of that um what's happening in early childhood we have that report our Mental Health Report our fiscal report that we have every month our specialist report which is practice based coaching and um also our education manager report our next meeting is Thursday the 27th thank you Miss Higden are there any comments from the audience any comments from the board miss harage machine please onl Bing is now open online voting is now closed passes unanimously next we will have presentation of K3 reading scores Dr
070Varon yes Miss Johnson is going to go through a presentation with you all in a minute uh you typically get standardized test scores uh in the spring one EOC testing uh results come back in July when leap results come back or August for those leap results and then the big accountability reports later on in the fall the state of Louisiana has mandated Reading Readiness screenings for all kindergarten through third grade students three times a year uh we recently completed the midyear assessment and we wanted to share those results with you uh as they're very positive as compared to the rest of the state average Miss Johnson right good evening again Miss Bailey if you can um on this chart I won't spend that much time on it because these are our beginning of the year
071results um we hadn't presented these so I wanted you to have them I'm just going to make a few notations for you um the red and the yellow we want to have a lower number than the state and the blue and the green we want to have a higher number than the state so if you do look on kindergarten you will see on below Benchmark we do have a higher number day in the state which is 24% but if you add um below and well below Benchmark we are performing better than the state so the state average would have been 71% at below Benchmark are well below but we are at 69% and then you'll see um at Benchmark was a little bit lower the green one where it says 133% but we would really
072want to be higher there but if you combine those scores the state was at or above Benchmark at 29% and we're at 31% so we are higher than the state when you average those two together and that's what we aiming for for our kids to be at or above Benchmark um the same goes in grade two and grade three there are some scores and Below Benchmark that are higher than the state average but if you average out our well below and Below we actually are lower than the state average Miss Bailey if you can go to the next slide our middle of the Year data comparison shows growth um from the beginning of the year um so you'll see here that in kindergarten where at the beginning of the year only 45 um well 45%
073of our kids were well below now only 21% of our kids are well below so that is a significant Improvement and as a district at or above Benchmark for kindergarten we're at 69% and the state is at 49% so that's 20% um higher than the state average in kindergarten at this point for above and at Benchmark um and again if you go through first and second and third grade we do have a few numbers that are higher than the state on below Benchmark and we do want to see a lower number there but if you add the two well below and Below we are better um performing than the state so for example in grade one the state's at 40 8% well below or below and we're only at 36% well below um and then
074at or above Benchmark we're performing higher than the state on in all categories if there's any numbers that you want me to expand on I can the next slide is beginning of year um as compared to the middle of the year so this one's a little bit easier for you to read at the top in the green um is the district Aver aage so in the fall for kindergarten we were at 31% at our above Benchmark now we're at 69% at our above Benchmark in first grade in the fall we were at 60% and now we're at 64% at our above in second grade we were at 56% now we're at 66% and in third grade at in the fall we were at 62% above our at Benchmark and now we're at 65% um we
075did see a few dips at a few schools in the middle of the year but we are addressing those through interventions and through our professional development and cluster meetings with our teachers if you want to compare those to last year we are performing better um in 2023 24 in the middle of the year at winter the district was at 67% at or above and now we're at 69 so we grew two percentage points from last year this time to last year at this time um in first grade last year we had 62% now we're at 64 in second grade we stayed the same at 66% in the middle of the year and in third grade we were at 63% and now we're at 65 so we are um growing each year even though we had
076a few dips you can go down now so just to go over our initiatives again we are implementing tier one instruction for reading foundations we are are currently using CA that is being supplemented with Integrity to strengthen pH phic awareness in grades K to2 and all K to3 teachers are trained in the science of reading and if they are new teachers they are going through that training now and that is through letters we do have reading interventionists at every campus in the district and we're using this data to provide tier two and tier three interventions and all interventionists are trained in and have sips um reading kits which is static instruction in phonological Awareness phonics and site words as their tier one Intervention Program and if you click on that link in your board docs
077you can see some information about sips also this year act 771 in the legislative session required that all K to3 students who are below grade level receive high dosage tutoring which means it has to be embedded within the school day fortunately all of our school campuses have a respon intervention block embedded in their day and we were able to provide um this high dosage tutoring through our highly effective teachers interventionists and their classroom teachers using tier one instruction and I just put the tracking system in there if you want to see how we're tracking the students this is something we have to track and report to the state how many students are attending how many sessions they attended and what were their scores from when they started high dosage tutoring and where they are now
078with regards to their scores on these assessments of course we are still providing after school tutoring and at present time we are currently looking at another tier one foundational reading program to possibly replace ccla um as the tier one curriculum next year and embedded in this link are intervention results from 21 to 24 when interventionists were placed into um the elementary schools we're using ready and sips and of course tier one instruction and those supports in our curriculum and if you click on that link Miss Martin you will see in it shows you the number of students served um the percentage that was served and the number of students that improved their scores so if you look throughout the years you can see that our students are increasing their scores if they are involved in
079intervention in the school day that's embedded in the school day this is not does not include after school tutoring this is inside of the school day and does anybody have any questions Miss Paulie I just wanted to thank Miss Johnson again I I I burned up the phone this afternoon with many questions because um this is this is school this is the most most important thing reading we all know that and I'm I'm just so um pleased that we're making progress and we change curriculum and we listen to teachers when they say they like or don't like and what they like what they think is effective and not effective and and I really appreciate that because these early grades this is it this if if we could absolutely Ely do everything in that K through
080three boy we would just travel on right through so I think I I really appreciate that and and but I did have one question I forgot to ask you this afternoon our interventionist um what is required of our interventionist our reading interventionist so our reading interventionist of course they have we analyze the data and then their students are placed in interventions depending on what the deficit of the student is depends on what the interventionist addresses with those groups of students so they're required to use tier one either supports from our tier one curriculum which would be ca or um Whitten wisdom or they use our sips Intervention Program we also use I ready and those are the programs they're using to provide face-to-face live instruction not just a computer program to intervene to with students
081at their level and addressing their deficits so it's very [Music] um it's very uh I'm out words individualized individualized targeted that's what I wanted to use it's very targeted towards each student and groups are made based on the students deficits okay okay and it's fluid so as kids progress if they reach the Benchmark standard then they come out of the intervention and if we have kids that don't meet that next Target they'll go in so those groups can change periodically throughout the course of the Year based upon the students individual academic deficits and with high dosage tutoring that's the only one that the student has to remain for 10 weeks according to um act 771 okay that's a lot but it's good thank you so much thank you Miss Johnson we do appreciate the detail
082report that you provided so thank you very much uh any comments from the audience any comments from the board machine Please Mr Raj oh I'm sorry this is on voting this is just a presentation thank you okay now we will move to New witness the first item is to consider consideration of changes to policy bbbee board member compensation as recommended by the executive committee do I have a motion have a motion from Miss Teresa Roy and I have a second from Mr Mario mlash Dr Von yes I'll just repeat as we discussed an executive committee a couple of weeks ago we needed to take out some cont contradictory language that was in here uh board members are compensated either via a PRM basis or an expense allowance basis this board adopted a long time ago
083utilizing the expense allowance but continue to keep the language from the statute uh that governs this in the policy about pedm so we needed to get that removed uh and make this policy clearer I'm recommending your approval are there any comments from the audience any comments from the board machine Please Mr Raj online voting is now open online voting is now closed passes unanimously next we have to discuss and approve the revisions of policy aea and djd as recommended by the execu executive committee do I have a motion have a motion by Mr Davin tuer and have a second by Mr Mario mlash Dr V again just to reiterate as we discussed in that executive committee meeting back in June you gave the superintendent the authority to make adjustments to the school calendar as needed
084based upon emergency closures I felt as though that needed to be placed in the policy manual uh and not just through the the board action of one meeting so we're recommending approval of this one and the second one DJ D with the travel expense reimbursement uh part of this is in response to our last annual audit with ensuring that our policies or streamlined and in line with reimbursement procedures part of these changes were to clean up vagueness of language uh and to Define certain parameters when certain uh reimbursements are due and the other one was to streamline uh the reimbursement schedule instead of having 40 or 50 pages of City by city and uh we are recommending to you the three the instate you New Orleans and out of state which are basically averages of
085what the federal reimbursement rates are uh anyway in order to help streamline reimbursements so we're asking for your approval are there any comments from the audience any comments from the board maen Please Mr Raj online voting is now open online voting is now closed passes unanimously next we have closed session the first item is to consider going into executive session to discuss allegations of misc contact misconduct occurring on the track of the school board property do I have a motion by Mr Mike abar and I have a second by Miss Katherine Williams Dr Baron okay we just need to vote online voting is now open online voting is now closed passes unanimously thank you at this time the board will go into close session and we return after e e e yeah okay do I
086have a motion to come out of executive session I have a motion by Miss py hickton and a and I have a second by Miss Katherine William machines Please Mr Raj online vo is now open yes okay okay thank you online voting is now closed passes unanimously the second item is consideration of any action deemed necessary due to allegations of misconduct occurring on Schoolboard property I have a motion to engage the law form of Clayton fujie Ward Henry Fishman ha good Jones Swanson and Adele to represent the school board over property damage on piece of 16th section land do I have a second I have a second by Mr abar any comments from the audience any comments from the board machine Please Mr Raj it was motion by Mr abar and second motion by m
087laws M laws okay thank you and second by Mr abar online voting is now open M Williams yes Miss Holmes online voting is now Clos seven y one abstain lastly do I have a motion to adjourn I have a motion by Mr DAV tuer and I have a second by Miss Teresa Roy mine online voting is now open all y yes thank you unanimously