001Uh, Enzel October 15th through 17th and Helena. Anybody want to go? I just need to go rooms ahead of time. If you cancel, that's fine. This is just one that trustes are invited to during the week. is during during the week. My guess is next year we'll rotate back to Billings. Okay. It tends to be like a three year rotation between Billings Helma and Missoula. When was it in Billings last two years ago? That's when I went. It was. Okay. I tried to get Mr. The only thing I would say about this one is like we got time to there's probably going to be a fair amount of conversation about the study. So which will be how our budgets are set for the next five years. Oh, sorry. Skip it. Um, are you guys okay?
002So, two things into this. Number one, Mr. C visited and what did the finance committee want to meet the week before the budgets? The finance committee is Lisa Arena Stein talk about budget review the week before August 11 because we're not going to have an August 23rd meeting. No. Yes. I just want to make sure I'm getting I am getting prepared. I also don't have an auditor the week before this year. So that would I mean that's what I was doing last year. So feel a little bit better about songs is not a Tuesday like try to do the four. Yeah, we're looking at the four possibly. Okay. really excited. 5:30 August 4th at 5:30 for the finance committee and then um if we change this to Monday I will be posting the budget meeting
003for August 11th that has to be posted in the newspaper. So do you you let Raymond know? Yes. Uh first off the um after last board meeting we talked about somewhere there we talked about Exxon and brought us and different things and so I reached out visited them and they're in the process of selling all their property in our county and so they will as far as the tax credit going next year. So, so check them off our list if they sell if they get sold. Right. It's the the gal was sounded it just sounded like it was in the process like it was already final signing or um so again that list of the top 10. So check one off. Whoever those other ones are, whoever we need to talk to, the sooner we
004talk to them, the sooner we have a chance of getting Did I give you the one people? Um I have one of those contacts. Okay. I'll get them while I have um that one. Uh so, uh there just as an FYI out there today, um we put out a proposal for a rental agreement um to sign to look at signing a long-term lease um with any of our land uh land boards, if you will, and so to make sure that we got that out there and then they have till the 21st to bring those back to us or to us. Um, so then we will most likely have a board meeting to select if we if there's something in there that we like. uh simply looking at locking in three years. We reached out to
005um the schoolboards association got a little legal opinion on it. They were like, "Yep." Second part of that is once we had an agreement, once we had a property that we were willing to sign into agreement, then we have to sign to Mr. Whitney. um and he was looking into that but he was not he was he just wanted to have a conversation but he very positive about it. So we'll wait and see but hopefully putting our putting ourselves in a spot where a we're not owning property and b we are locking a better best rate we can for income. So that's out there online right now. It's also in the paper this week. It is essentially hung up at every location in town that has a board you can stick things on. Um and
006cost me coffee at the lost coffee today. So I'll get there. Uh graduate profile. Um the graduate profile, you know, we've had a lot of conversation about that. I put some information out about that. I will put some more information that will give or take um oh I mean not it'll take us a full year to really develop the graduate um because we have to I'll compare it to the bond process but we need to have lots of conversations and make sure we're hearing from lots of voices. Um, we need to make sure we hear from students, but we also need to make sure we hear from students who are recent graduates in college or gone on to the workforce. Um, so trying to target them during Christmas break or or those things them or
007you know getting some of our not some of our as much of our our business uh businesses in the community and parents and that as well, teachers and all those pieces um to do the the job we need to do. um it it just takes time and so working on that um setting those up and again I think there'll be a lot of small conversations not okay we're have 100 people um so that's jump start we jump starts in its fourth week have three weeks to go we've been averaging in a little over 10 um kiddos who qualified 20. So we a little over 10 per week uh which is good. We've got a mix of teachers and and uh kiddos are smiling and that makes me the last thing I want the kid to
008do is come to school during summer in some way and then also be upset about it. So um uh we'll wait and see how that that process what it looks like at the beginning of the year um to see where they the improvements we made and uh bar and success for all. So, it's looking I mean, we'll we'll have a PD committee meeting coming up. Um, but VAR will most likely be here the 23rd and 24th of October because we cannot we have to start them after October 1st because of the grant. So that 23rd is that 24th is a half day work day on our calendar and so the 23rd will be um bar will be specifically kind of at our 7 to 12 and so we'll go through the couple months to work
009on sub situations to get them in that success for all um Amy over at preschool and Mrs. Um, Fry Marissa will be trained on the uh the 29th and 30th of August. Um, they will be coming in to work with them. So, we're only going to they will kick off in preschool and kindergarten. Um and then we'll roll out through the rest of this uh at the end of the year. Y that's oh the last piece of it is we u we've been athletic we'll talk about athletic budget here in a second but we are uh so one of the things Britney and I have been working on is figuring out how we can take electronic payments or do electronic payments without um always having to be there kind of deal like QR code and
010those kind of things and so uh we we have a program that allows us do that, a secure program that allows us to do that. It's connected to the account warehouse or whatever, our bank account. Um, but then so we are working on building a raffle for a vehicle um for a 1970 Monte Carlo. And uh the intent of that is uh not that I don't want anybody in Carter County to win, but we prefer the majority of those tickets are sold to everybody outside of Carter County. Um so there will be there will be a limit of 500 tickets. Um, we have in there that if for some reason something goes wrong because it's electronic, we can reimburse the tickets without because we never touch the money and so we're safe in the car
011blew up or something. Um, so I wanted to make sure we had a safety net in there that that will go from give or take next, not next week, next week till the end of September or um before that. So, um, where does this car come from? Where's the card coming? Uh, Aspen. So, um, we're going to we're going to work through the process. We get you got you got to work through some things to bet the other piece of it is, you know, there there's an opportunity maybe maybe next year it's a like mini motor home that I kids do the interior on. And I mean you getting again truly trying to find a way that I don't have to have coaches or kids just continually harassing people. Um for for like example for
012this uh working with Aspen actually has been kind of a really nice piece. So he's like he goes to Deadwood Nights and all these car shows and all that and so you essentially set the car where we're getting a banner made that will have the information on it. And so, um, yes, it's always better to have somebody around to talk about it, but even if they're not, so not a huge classic car guy to win a classic car. Thanks. I trust everybody read all the department head. reports and we'll move. Did you want to add anything to yours, Britney? You guys have questions and we'll move to uh is there any public comment? Not on [Music] for anything not on the agenda. old business incurricular hires. So, we're missing we're still waiting um to fill
013a couple of those um but are those miss Cruz for journalism. Um we did not actually hire her for journalism last year and so she did all the journals and stuff. So that was an oversight on our parts last week 25 and 26. Mr. Ford um is going to do honor society. Um Miss Kendall KDman wants to do student council. Miss Haml is um she's excited about science that she has some kids that are involved interested and so that um and so one of our mentor teachers and Miss Ham will be teacher as well. Or is that a different position? That's just right. Sorry, I read that as science in the lead. So, oh, I forgot about this. So, real quick before we roll into everything else, I think it's probably Lisa, Sam, Reena, Steph,
014and Mike, Dave, Phoebe, Mr. Crafty, and Britney. I am a bit late in sending this. Thank you. But I appreciate the retirement party and the beautiful clock. It has been a pleasure working with all of you. Thank you again for all you do. Sincerely, Valerie. Yep, that horse. Is there any board discussion? I have a question on Okay. second page. Our last meeting we talked about junior high volleyball still was a vacant position. That's still correct. We will. Yes, it is. So, is there a plan if you don't get someone to um we're waiting on our back to Okay. So, that would be at our office meeting. Okay. I was just wondering if that's and on on a random side note about that I do I'm gonna work with um Rodney to look at especially
015our elementary junior high when we look at our coaching we need to build that based on a number instead of based on because that elementary end up junior high ends up with like a random they might have 10. Um, and so if we put some simple benchmarks in there and go, okay, if there's 15, there's one coach. Anything more than 15 up to 30, there's two coaches over 30. Yeah, that's been a discussion for a while. So that's just benchmark inde. So can that come back? But it's possible. Okay. Okay. So, just for the upcoming sports in the next few months, well, junior volleyball's only vac, right? Okay. I think the winter. Okay. Okay. That's the one that There's a pile of girls that play volleyball, isn't there? Can be. It's hard hard for one
016person to do. Okay. Thank you. Any other discussion? Any public comment? Public comment. Just gonna stare at you, Branson. [Laughter] Any other board comment or discussion? Motion. I move to hire the intracurricular positions as presented. I second that motion. Sam or Stephven made the motion to hire the intercurricular positions as presented. Sam second the motion. Is there any public comment? Public comment. Board comment. Stephan made the motion to hire the intercurricular positions as presented. Just say and second the motion. All those in favor say I. I. Motion. All those opposed same. Motion carries. social media rest or streeting. Is there any board discussion? Any public comment? Public comment. Any other board discussion or motion? I'll move through the first reading of policy 1009. Dave made the motion. Ah, Stephan made the motion to approve the
017first rating and Pickering social media policy. Dave second the motion. Is there any public comment? Public comment. Board comment. Stephan made the motion to approve the first reading of the Pickering social media policy. Dave second motion. All those in favor say I. I. I. I. All those opposed same sign. Motion carries. substitute hires. So, real quick, just on that list, you know, all subscription, public comment. There a motion I move to approve the substitute employee list for the 256 school year as presented. Second that motion. Stephan made the motion to approve the substitute employee list for the 2526 school year as presented. Same second motion. Is there any public comment? Public comment. Board comment. Stephan made the motion to approve the substitute employee list for the 2526 school year as presented. Sam second motion. All
018those in favor say I. I. All those same all those opposed same side. Do I stay? Motion carries. Baby abstains. Chaperon list. I see a lot of you are missing from this list. A lot of you male figures on the board. Oh, definitely not. Any discussion? Public comment. Is there enough people? The three of us have to abain. That's not the scenery though. But you could vote on them all but yours. That's my question. Okay. Well, that'll be fun. So, everybody but Sam, then everybody. But at least everybody but TB. Yep. So, we have to have three motions for this one. And our guys have kind of dropped the ball for chef chef. At least we don't have to make five motions. Good job. See, I did it on purpose. I mean, there are six
019of you want. So, you could do everybody but just one of you and then you abstain and then just do. That makes sense. Yeah. Gotcha. So, just exclude one of us. One, two, three, four votes. I move to approve the chaperone list as presented for the 2526 school year excluding Sam right I second that all right Stephan made the motion to approve the chaperon last for the 2526 school year as presented except for Sam right. Did you second the motion? Is there any public comment? Public comment. Board comment. Stand up for yourself while there. I like Stephan made the motion to approve the chaperon list for the 2526 school year. They second the motion. All those in favor say I. I can't. Cuz I'm going to abstain because you and I have to abain. So
020should I second it or I'm going toain? You can't. I can't second my own myself. Dave. So Dave, you have to resend the second. Sorry, I was resended or second. Dave is seconding the motion. All those in favor say I. I. All those opposed sign. DB and Lisa abstain. Motion carries. I move to have Sam on the shop list. I'll second the motion. Can I accept it to break up? Nope. You messed up. Okay. Phoebe made the motion to approve Sam Wright and on the chaperon list. Please second the motion. Is there any public comment? Public comment. Board comment. DB made a motion to approve Sam Wright on the chaperone list for 2526 school year. At least the second motion. All those in favor say I. I. I. All those post same sign. Motion carries.
021Sam abstained. Transportation contract. Is there any board discussion? Any public comment? Is there a motion? More discussion? I move to approve. Congressman 25 264 as present. I second that. Stephan made the motion to approve individual transportation contracts for the 2526 school year as presented. We second the motion. Is there any public comment? Public comment. Board comment. Stephan made the motion to approve the individual transportation contracts for the 2526 school year as presented. Do you second the motion? All those in favor say I. I. All those opposed same sign. Motion carries. Policy 1009F first reading. I I struggled about that one. It's not numbered. It's not numbered. You fix that. I did. Oh, that's the same. It is social media. I just put MCSB which it did say in Is there any discussion? I have a
022few notes. Okay. So on page two, the second bullet about may not substitute more than 35 consecutive days for the same teacher. Would there ever be a situation where maybe that would be beneficial? Then you have you have to have them long contract somewhere. Okay. And so because then they have to be offered I think benefits and some other things. So it's not it's played on TRS that system. Okay. Y they become a longterm contract. Thank you. And then um I was wondering if you could explain a little more about the loan repayment program part of that. So um well there there two two mixes to this. So, we first off qualify um because we're a title one school, teachers can qualify to have students. Okay. As long as that program continues. Okay. Um that
023is is part of that. Uh and that's the that's the biggest piece. We um not in there, but you'd have to put it in if you were a high you needed a math teacher could not find you could go down that path but that's not that's for the teachers that are coming out that because we're a low social economic area so the state would be refunding right it's not program and then they just send us paperwork to verify it so I have paperwork here but not started Okay. It's all on the teacher side. But it is truly one of those things to not forget about. You're talking to a new teacher coming in because I mean over the course of five years it's money in their pocket that covers their loans and they're not I
024mean yeah it's it's one of those things that sometimes you forget to talk about any public comment public comment. Do you have any other discussion, questions? A motion. I move to approve the first reading of policy 10009F. PB made the motion to approve the first reading of 109F and Dave second motion. Is there any public comment? Public comment. Board comment. DB made the motion to approve the first reading of 109 FE for the Dave. Second the motion. All those in favor say I. I. All those same sign. Motion carries. Policy revisions. So we might want to break those apart. Um so that first one also 1400 it sounds like based on the conversation um the beginning of the meeting that uh we would like to move for meetings to Monday. So we just need to
025change that second Monday of every month. But does that work for everyone? So we we needed to check with I used to throw horseshoes on Monday in the summertime but now that's our Wednesday. Yeah. So, yeah. So, he I think the last meeting where did we talk about this special meeting? So, I asked you, right? And everybody else was good with Mondays. Do you want to do that separate? It was with you. So every day I'm sleeping in my office. I feel like 1400 and 7,400 are probably pretty straightforward. 3510 is going to take some inputs unless you guys do any way you want. Okay. Well, does anybody have any discussion on any of those policies? Um the 3510. Let's see. Bottom of page one. That one has a picture in it. [Music] Part A.
0264 A. Yeah. 4 A. Um that policy is here. So that number five on that policy says like in the case of home school notify the county superintendent of schools of the county in which the home school is located in each school fiscal year of the students attendance at the school. Um but they have to meet that in order to participate from my understanding in extracurricular and extracurricular what does it say has a requirement of students resident school district and not 20-5112 I think that's what was on the discussion Do we want to add a wording for unenrolled out of district students participation in extra intracurricular activities? But I think we're held to these Montana policies. These all just say extracurricular activities and isn't it intracurricular that we're having trouble with and intracurricular. Where you
027at? Where does it say? So bottom page one. So participation in district extracurricular activities. Mhm. Quotes policy 20-5109 is this handout. But then if you're that's for non what is it? nonpublic school requirements for enrollment exemption and then that would bring you to 20-5112 for the activities part of it. What isn't Aren't these referring to just extracurricular? They're all on athletics and we're yeah we're worried about the intracurricular. Is that what how do you say it? Were you in on that conversation day? See, I think you can see she got you have incurricular on 4 A2 is subject to the same standard for participation of those required full-time pupils as a 3A and 3B which means they have to be academically eligible. Yeah. And for students enrolled. So where's the proposal of policy then? We
028did. This is the one we just talked about last time. Yes. So, it just depends on if we want because is there like a proposal policy in here that like includes that? Do they miss that? No, there isn't. I mean, I mean, he might be going to school right now looking at it because it's it's unique. Is it extracurricular? Not just sports. Would that be like any club? No, that's just Okay. Okay. When I asked MTSBA, they pretty much said that it's up to your district. There's nothing okay in stat. I guess it wasn't it was OPI as open. There's nothing in statute. So that's basically this discussion is deciding whether we want to put wording in to say your name. But this isn't even addressing it because it's incurricular and this is extracurricular. You
029can add in there because there is on 4 A2 there is for intergalactic organization the policy would be FFA FCCLA if they would they still have to meet 20-59 is my question they still don't have to meet that because that's quoting it is why then I went to that policy I guess is why I refer to that which then goes to the once you meet that then you got to meet the 20-5-112. I mean all this says though is that you're notifying where you're located that you are a homeschooler doesn't say you have to be in your district. Yeah. Just 1112 does for extracurricular. Yeah. And that's really governed rules very so right either enrolled in your district or you have your out of district those kids are unenrolled but would we be able to
030count them uh for our A and B that's the one thing okay so you're going to accept the student that's so then they'd be using our funds and things like that the 116 that we get now Okay. So, it' be just like a tuition that they want to come in and join our club. They have to pay your share. That's that's the discussion is if that's something that you guys would want. Very rare case. Yeah. I mean, yeah, maybe it'll change over time. See more of it, but and maybe the way it'll toward if you're going to put a situation in there is put it exactly the same situation as a home school. that it's a 116. So over time that number whatever 116 is we don't have to continue look at it say it
031was 100 bucks. So approximately what is the 116th right now? Oh gosh something 260 what it was exactly it's we just took 116 of what we get per student. So it's going to depend on grade if they're 5 through eight is different than a 9 through 12 because we get more for 9 through 12 kids. So OPI really didn't have a lot to say. No, she said you cannot count them. You don't campus will not count them and import them to the state. So can they be enrolled without a policy? Probably. You don't think we're going to have people complain that we have kids coming that are not paying their parents aren't paying and yet they're holding offices and stuff like that and getting to go on trips that Carter County kids are not going
032to get to do. No, I I think you will. I think you will. Yes. The only thing I would throw in there is right now we're specifically talking about student FFA and FFA does a sizable amount of their own funding and so part of being an FFA they're selling for they're doing those things. So is this student taking part in those things? Yes. So, I mean, they're because other than using buses, the school doesn't pay for anything. It's just the wear and tear. But, but if you want your kids to be on the chicken judging team and they're on the chicken judging team. No, I My kids are studying chicken judging and now they can't judge chickens. So the precedence part of the money for the other if there's a one in a thousand case
033this happened but if it happens again in a different club or different club where that's why it needs to either have a policy or not allowed whatever where do you draw the line like maybe it's one club right now but then how do I just say no and that maybe those fundraising is different in that club maybe that is a you So just a lot to That's right. If if we did put it in policy to allow it, we would have to put something just to it's not something we have to readress all the time, right? Across the board. I mean, I guess one thing I would say probably see it as time goes on more because technology makes it available. bond, could live here, say their freshman, sophomore year, maybe parents divorced, parents get
034a new job, something. And they move just a little ways away to move to Baker and now they can connect via Zoom. They can be all that. They can still participate. I mean, it it's so much easier for them than if they've been part of the program, whatever that may be. I mean, I do think we transfer and it will go before law and all will change. I think there's a chance like if your big school say that it will change because somebody will put it through legislative into a bill. That's something I was gonna say would you be able to use wording that they'd have to be a part of the program before leaving the district to that conversation we had last time was that you know they were here previously right they've been
035involved in it for years before they left you're not just joining it from Eureka you're not going oh Eureka has a great 4 program I want to or FFA program I want to join that program you know so we can go to nationals, right? If you were I think that's a great area because you could live somewhere for a month and enroll in or I really feel like there are those instances where somebody's just in Per River County or just in the Fallon County and we're the closest. So, I don't know that you'd necessarily want to say you have to live here for a certain amount of time in our district. I think you're just trying to avoid like all the way across the states. Yeah, I get it. I don't know because the kids
036that are present are going to be contributing more be involved in the work, you know, um than somebody potentially that's not in our district. And how do you measure that? How do you measure, you know, I just I don't know how you would do that for they're doing everyday things potentially for that intracurricular program. I guess I was trying to get away from like where our extracurricular got us when the state gave us the laws and it kicked our Fallon County kids that used to come to school here are homeschooled now and now they can't do anything because they live in a different district. Yeah. because they went home and got homeschooled in the resident county, right? Is that what you're saying? Yeah, they live in a different county or different district qualify for to
037be able to play sports in our county even though we're far closer. So, it's just something to think about because I always thought that was really unfortunate when the state did that. I get it in the big areas, but for our area, it's not realistic. I would say that intracurricular should follow the same as extracurricular activities. policies are being created. So then my question would be with a student were currently done is that would that student grandfather or that student I mean where would we go with that student? I'm not talking student specific. I'm talking as like a whole policy. I would imagine that you would have to meet that requirement every single year when you would enroll in that intracurricular program. I Yeah, I mean I bet I'm saying we're at this very moment
038where we're we're faced with this. So we we if we follow the intercurricular with the extracurricular then we obviously be in that situation. So then are they immediately out of our program or are they how I don't know. I'm just saying my thoughts on the policy that's in front of us. It's a good question. Well, I mean, I guess if if we're going to go if that's if that is the way we want to go forward scope, then we can go and then we deal with the bridge, the next bridge, you know, we figure out how to deal with that. But if that's where we want to go, have it the same ex if we don't create a policy, what happens? We're in this random limo. Okay. I mean back to you saying I somebody
039along the way are they participating my kid isn't to do that we live here and the other thing too is right now we're kind of discussing whether or not want to add something policy they have that first reading or second reading by the time you got that policy approved then I mean we're into September or September Yeah. Then what would it come into effect? I don't know if you have to do first and second because it's just a change. Is this an amendment? You already you already maintain the policy. Okay. So whatever you guys it goes into effect when you amend it though. So whatever changes you make go into effect. Sure. So August you a minute it now you would go into effects now you have to feel that situation tomorrow and and with
040that though you could I mean we could state however the board would want to go with that I I think it'd be worthwhile to hear from the advisor and and whatnot that I mean we could have some policy change put that in and um grandfather shooting for a course of a year because they're already in the program already in all of those things and this we could amend the policy or we could pass the policy and put it that it goes into effect July one of next year but what if somebody else joins on that time and they're just contin and and we may a bunch of people jumping in between now and truly here, but maybe I don't. It's a tricky one to So, are we going to require them to pay their 16th
041of the A? And if we do that, can we have kids like from Baker come over and be in our sports program and pay 116th a state? be they can't be sports. Cannot be sports. No, you have to be a resident in that county or that school district I should say or enrolled or they have the out of district which is approved by you guys. Is there any public comment? Public comment. Any other board discussion? Different policy. Are we moving on or did you have comments to make on 7400? Yeah, I did. Okay. Okay. Yeah, because I think is credit card. So there's like limits lined out went from 4,000 to 10 to 75,000. She kind of explained that on the first Yeah, I read through that. I just think most of those situations could
042be brought ahead of time to the board. That's what it's Is that what it's relating to? Like approvals, how much can be used? So, it's not just like a single purchase, if that makes sense. Okay. So, like the example I use is like when they go to the nationals. Yeah. They're going to have all their fuel and their meals and their hotel and their That's going to be over $4,000. We extend their limit when they travel. Okay. Um, spring orders like we to order all do our renewals in spring a lot of brands and on the credit card that's going to be over the $4,000 and so we track them or we can change those limits I mean instantaneously. Yeah. And so we change them when they go on long distances and then when they
043come back. So like most of our limits sit$100 to $500 through the year. Okay. Unless they're going on big extended trips which are very high. Okay. So, but the proposal is to just change those to 10 so I don't have to come with approvals every time. And then 75,000. I don't know when this was done last, but it's been 75,000 for the school since I took over and that was set by the credit card company in the system. So, that was wrong. I think we changed it. I don't even know how you or maybe we didn't. Maybe that was the limit for the you change the limit for administrative. Okay. I think I'm confused. And that limit still sets at 5,000. So we still can't go order $5,000 item even though the credit card is
04410. That makes sense. That still has to question. Yes. Okay. Because you got to figure this is that credit line has to last in the 30 days. Sure. Okay. Thank you. Yep. So you don't have to come to us every time they're individuals. That's the county to go to the commission. Like I said, we track label and I I do like the for the fact that if there's a fraudulent thing, they call right away. Um there's even some websites they'll call right away. We have to preapprove for our transactions to go through. It's really tight. So that's I mean that's a nice part of it. you call him office instantaneous and see if they're lost or stolen or so that's been pretty I mean truly I mean I guess aligning what has already been done
045right so what we do every day isn't actually policy I can chop Oh, you like to give her head. That's all right. Question. You have to. Um, I move to update policy 1300 to move our meetings to Mondays instead of Tuesdays. So, the second Monday of each month, a regular board meeting. I'll second the motion. Sam made the motion to update policy 1400 to change our meeting time to the second Monday of each month instead of the second Tuesday. At least a second motion. Is there any public comment? Public comment. Third comment. Sam made the motion to change policy 1400 to the sec having our meetings the second Monday of each month. Please second the motion. All those in favor say I. I. All those opposed, same sign. Motion carries. I move to update policy
046number 7400 with credit card use. I'll second as recommended. DB made the motion to update policy 14 7400 as presented. Stephen second the motion. Public comment. Public comment. Board comment. TB made the motion to update 7400 as presented. Stephanie second the motion. All those in favor say I. I. All those opposed same sign. Motion carries. And what to do about the other? You hate to turn anybody away from our school. If they want to be in our school, you want to hear the easiest solution, the Sam solution, but it's also the hardest solution at the same time. But I don't know. I kind of not to like play favors or anything, but I kind of agree with Mr. Capy a little bit on the grandfathering thing since it was allowed for half a year already.
047whatever but it's like hard to say. No, would have been good if that would have been closer. So I in my opinion probably I'd have to lean towards Sam on the intro and extracurricular running in the same lines. But yeah, the hard part is deciding whether not to allow grandfather for a year until July or whatever. I guess the my only comment about that is um if we I like the simpleness of of having the same but if we just go with this the easy point of what what's right for the kid? Um did the kid do something wrong? Did the kid do something that changed their circumstances? Did the kid control any of the things that are part of this? Probably not. And so, um, if if we're going to do do right by
048a kid, um, and have faith in our advisor that they're going to hold them accountable for the year. Um because I asked that I mean this conversation started with sitting at that FFA banquet having a conversation being like how's this officer like what just happened here? Um so at that point um I mean I guess I feel like we we are our advisors responsible and Yeah. I mean, I just think we we come back to the point of the kid what the kid control didn't control. I hate to turn the kid away if they're willing to come and make the effort. And like he said, it's not kids fault and they're still friends and want to be here. But then again, it's not fair either. So I don't have no idea. I have no solution.
049I got nothing. I don't know if he's still there. I don't think it's right to kick the kid out when they started off living here and in the middle and Yeah, as far as that part that goes. So I think whatever way this kid should be grandfathered and we need to decide before another kid comes want it to go forward. So they grandfather him for just one more year or they grandfathered him until he graduate or Come on, baby. Uh that's a legitimate question. Yeah. And like I was saying, if it it's especially hard in this case because it was allowed already like Yeah. So I agree it's really like it wouldn't be fair to him because we allowed him to stay already after he moved. I think going forward our policy should be a
050little more black and white. So this question, is there FFA in the county in which they live in? Is there FFA in the county they live in? You want to chat to that some wording? Sure. You represent check. I When does the beginning of FFA start again? Did it already officers and me? Okay. That was Mr. Wait. Okay. You got an officer that's not Yeah. I don't know when we say it sounds like I don't know. I don't know. Right. Same as Olivia, right? I guess I don't know if we're going to be able to make a decision on this one tonight. I don't know. What is Does anybody Just want to see what AI comes up with. Do I think it should be ran through someone above us for working before it's actually adopted
051is my thought. Intriguing though because like everybody I mean and I again kind of push everything but they're kind of all like we don't Yeah. figure out how to kill your nobody wants to touch it. Yeah, because like eventually it will turn into code. So something's going to change legislator just kind of we create a policy and you must follow that policy. So this the proposed addition says um it creates its own six. So it adds to the policy that says for purposes of consistency and equity students participating in intracurricular activities those tied to academic courses and grade participations shall be subject to the same behavior and academic eligibility standards as those participating in extracurricular as defined in section three. Intracurricular activities include not limited to they're all listed out and student school sponsored events
052linked to course credit or class requirements. C states that students enrolled and participate in effective intercurricular programs prior to the adoption of this provision shall be permitted to continue participation under the prior rules through their anticipated graduation date provided they remain continuously enrolled in the district and maintain appropriate academic standing. So that part has to be rewarded but prior to this adoption of this provision shall be permitted to continue participation. I don't know the goal to graduate. I just I just was trying to get I would to just include somebody that thought they were enrolled in something. I don't think that's fair. You would say until the next election of Yeah. or through the state convention state convention, but then you're just making it for one. You have to make this for all intracurricular activities.
053So any policy any currently participate in any inter activities that doesn't meet these requirements. I think that's kind it does have a word. It says students enrolled and participate in effective programs prior to the adoption of this provision. They're the only ones that can that are in it right now. And then you have through and you take out the and then through whatever you guys decide through state convention or end of year follow. The first two A and B say they follow extracurricular which means that you would they have to be enrolled in district or home school and district. No, I I like the first half. That's just cool. Yeah, marry them together. What you guys want for end date if that's what you want to do when well like nationals is the last thing
054for FCCLA which just happened and nationals for day is in October. So would you just say through nationals the state convention they're just backwards. I would think you would follow the school year. I would say I go to the school year then you're just covering the end of June. I mean just make sure that they're aware that they should be an officer fiscal year and this gives them the opportunity to implement programs. Well, and then now it's it's straightforward. I could finish this season out and then and if you're die hard then so that so are you going to make them pay this 160? Um I would say yeah there would be a tuition. So so can we put all that in and make a motion tonight or do we want it to be read?
055I don't they may not even give us feedback. But if we can put it in that policy, then we can vote on it August. Yes. Or we have to have a special meeting for Yeah. bring it back to our next meeting. Yeah. But yeah, I move to add the wording that the chat GPT gave us with some changes to policy. to be approved. Right now I'm saying or do you want to table the policy towards added and review? Okay. All right. Policy policy 3510 to add wording for adding to be reviewing in regards to I'll make this hard. Stephan made the motion to table policy to add wording and to be reviewed and to be brought back to our next board meeting. CB second the motion. Is there any public comment? Public comment. Board comment.
056Stephan made the motion to table policy 3510 to add wording to have it be reviewed and to bring it back to our next board meeting. Second motion. All those in favor say I. I. All those post same sign. Motion carries. Legislative policy updates. Someone just quick make a motion. Are these all required? They're all required. I move to approve the Yes. Yes. Is there Is there any discussion? Um I would like to tell you guys while we're looking at these though, you you'll have new formats for policy. So the new what you see now is simply which is what we pay for and they have their policy services and it's really great because I can go into their program and I can edit them in there and then when you guys approve I click accept
057changes and go and does it all for me. Oh that's nice hours of policy changes explicit eventually appears. So but this is their program format and so that's why it looks different. It is I already said it. What you got to say? Oh, yeah. Okay. Page two of policy 21. I'm sorry. You're just missing the T in the board of trustees. You're welcome. The Wow. That's all your comments you got. Oh, sorry. Go. Yes, it is. Thank you. Oh, wow. I think I cross that out anyway, right? And I have some Sam, I really appreciate your diligence with policies. I really do. Especially now that they do it. So it was like a set of eyes. So I really need like something. It's all I have noticed. Is there any public comment or comment? Is
058there any other board discussion? Motion I move to approve the policies as presented. BB made the motion to approve the policy revisions as presented for the 25 legislative session or following. Dave second the motion. Is there any Public comment. Board comment. Evie made a motion to approve the policy revisions. Dave second motion. All those in favor say I. I. All those opposed, same sign. Motion carries legislative. [Music] Huh? Yes. Sorry. Trying to find that [Music] climate survey. What's your goal? I missed the work session they had. Oh yeah, we really just got a chance to to summarize the work session. They talked about and then it but they suggested changes and priorities for the next three to five years from both surveys. They talked about them in detail goals goals. just talk about the details
059of each one. In this in the surveys, there's a suggested changes and priorities. Yeah, those are discussed in detail as well. I wish you have to talk about how you would track each of them or ways to track them or to see change or not or to set goals based off of, you know, what came back. I think we should just follow the priorities for improvement. A lot of them like align with each other and then figure out how we're going to meet those. We can reward them. Maybe that's what this is for. But that was my thought on it. Like our goals are kind of right there. I mean, they're telling us what they need. That should become our goal to meet those needs, right? It's already summarized. The the only thing I would
060add that so that priorities for three to five years. Mhm. I would he chases many rabbits catches none. So, um I would say out of those nine priorities, you would want to pick two, three, y and say this is where we're targeting year one, this is the next couple we're targeting. No, these are into year two, year three because otherwise again you're going to be all over. Yeah. A lot of them are like the same. But I think um one and one are the same. Yeah. Like accountability and academic aligns with academic performance and curriculum, you know, like they kind of all go together. And I've only as far as bar goes, I've only listened to the things that you've sent us. But doesn't that fall into bar? Like well, as far as building those
061relationships and therefore out of that kids are accountable and want to be and same thing with curriculum. New curriculum will come with grants. here. Well, in like staffing, but recruiting and retaining qualified teachers, enhancing teacher morale, fostering a positive school climate aligns with retaining your qualified teachers, and providing better support for staff. So, that's like all one that's like one goal. What are the two you want to tackle this year? I think both of those two seem to be ones that we heard a lot of in the surveys as far as between your students and your teachers as far as so line one and one make that into one goal three and three. That is our second goal. Well, and then extending hands-on learning opportunities, I think, goes with one. I've already talked about how
062that potentially is going to start this coming year. It started last year, but to continue in that could be part of the goal one with improving academic performance and enhance student accountability and standards. Yeah, they could all kind of go We need one that you want to expand on learning and opportunities is kind of how or like that's one of the bullets that you use under how to improve the learning need. I the only the thing I would add in here is the board did a lot of work upon discussing and I I think we have a fair understanding of what our graduate profile is and um that that encompasses a couple of these pieces. But I think really developing that um fits into okay student standards, accountability, all of these pieces because what do
063we expect? I mean as we as we discussed what what does a graduate from what can they do? Um, and so I I think that has to be like a piece of our goal is that within by the end of the year we have our graduate profile built because that's going to give us a anchor across, you know, how we're teaching our curriculum, how how, you know, what kids are expected to know, what kids are expected to do. Um, and because our community and staff combined into that, they have a chance to kind of put all the pieces together. So, I chat GP. Tell me if this is too many too many pieces into one. I feel like I took all of them. So, I can just call and chat. So, this might be too
064many. So, the district is committed to improving academic performance by strengthening curriculum, increasing hands-on learning opportunities, and enhancing student accountability while upholding rigorous academic standards, and intentionally building the graduate profile to ensure all students are prepared for success beyond high school. It's a goal statement. This is beautiful. I like it. It's a pretty limited goal. I mean, it meets everything wanting. So, is that a good one goal for the year? Two or one. But can we set a second goal? You can set how many. Don't tell me that. Don't tell me that. But you know, I have a whole list. And then we'll be like, "Oh, goodness." Okay. Well, I mean, we got to look at it as a manager standpoint though. Like, thank you. You You can set a million goals, but then people
065are going to be disappointed because they only reach one or two of them. So yeah, like do one or two attainable goals. Okay. Even if they are a little lofty, you like that first one. Even if they're not attainable, it is a little something to push for and it's measurable. Yeah. Are you ready for goal number two? Oh, we have another one. No. Okay. Yeah. I want to hear it. I feel like I want to hear it. I want to hear it. Even I feel like this one's your one you're already doing and you've done a really good job. The district is dedicated to recruiting, developing, and retaining highly qualified and diverse staff by fostering a supportive professional environment, offering competitive compensation and benefits, and invest in ongoing professional growth to ensure student success and
066organizational excellence. I feel like we got through IB. We're already on that step. You have for success for all coming in. I feel like that's a goal you you already have because of and everything that's encompassing enough. Oh, no. I don't disagree with you, but it's like is that a goal? I mean, are you It's like knowing what you got for Christmas. You already got it for Christmas if we're already doing it. Then what's the point in having it? I mean, then we're just saying it. I mean, I appreciate what you're doing, but you're you're continuing it. Yeah. because I think, you know, nobody as far as the PD stuff and the staff training, the staff appreciation, that kind of thing. That's all coming. And I don't know if it's just saying like it's going
067to happen. I don't know. But I get what you Christmas and I get that too. So, but it's also the motivation to keep working on that and towards it and improving it because now it is a goal. Before it was maybe a goal you had and then now it's likeal for everybody. It's a goal for everybody. Everybody knows the goal. Everybody can work towards that goal. And you got to know what your goal is. So, just bear with me on this. I know isn't long enough yet. No. So there was this one Christmas that I asked my dad for a weight bench and my dad was very you might see some similarities here. My dad was very literal sometimes like I really want a weight bench. I really want a weight. So I just happen
068to look out to go to sleep. You know it's gonna be awesome. Get up go upstairs for Christmas and there's a weight. I'm so damn excited. No weight. That's it. That's it. Just a bench. No bar, no weights, nothing. Just the weight bench. And I was like And my dad was like, just ask for a weight. You're right. You're right. I did ask for hang. So yeah, I'm good. But the other piece of this in particular I would want on here is I think we want to just simply establish that we will follow up with a climate survey. Oh then whenever February we will follow up with a a climate survey. We're going to get in the habit of giving a climate survey at this time every single year and not and can we check
069in on our goals? Like can we put it on like maybe the report section? And it would just be nice like three months into say the every three months even like how are we meeting these goals like what do we need to do even as trustees to support that or you know I think it would be good to be reminded of what our our goals are and how are we meeting and are we not do we need to be doing something working towards something you know those next three months how we revisit it making that very I mean there's all kind of well there's happier year quarterly involving the teachers especially teacher community involved in that and and students saying okay these were our two goals where where do you see that and they like
070well this has been good but this whatever but give them a voice in that process again do you think two goals do you think that it would be beneficial to do to put that same survey out twice in a school year or just once a school year like October of the school year. I would break it. I would not personally I would go without I would go rating just boom, how are we doing on this? How are we doing on this? And get that in general. Um and then when we get to the end go with the open mic I guess and and get all the full comments. So are we working on this? Okay. Because then that gives us an opportunity gives me an opportunity us all an opportunity to say go back to
071the staff in compartments or groups and say okay what this is coming back from our work and how do we improve this what we want to do. Um, right. But I mean, what time of year do you want? Do you want That's what I'm saying is like, do you want people to do that a couple times a year so that we can not just go a whole year without Oh, not I wouldn't go with the full I mean, I would definitely adjust the climate survey with solutions, but Right. But the like a pre-race. Yes. I think it's worthwhile to have ears. Do you want to set those dates now though? So that we have say like every six months going out in November going out in March or that's what I was like October and
072February. Well, if we're looking at it every say three months sometime in between every six do. It's not quite six. I think your school year is only 10. So you probably want to do like like in October. Yeah, we don't have anybody push out to the families in the summer except for I mean if we keep it during the school year that's the best. Sure. Okay. So I guess that's what I'd like to see. It's October and February. And then Yeah. November and March. How would they know? October. Just because school year is just going to get started. Yeah. Like that's I was literally saying I don't care. I was just trying to like I just think we need a little bit time. Oh yeah. Do what? Well, spring's always busy, so we're doing handbooks.
073February is probably February is the best. Um, and then that's something that Stephan and I could we could sit down and tweak that survey to be more Okay, that's Do we have any mentions? Did I not do if you send the survey in February, you're not going to do it till March anyways. True. So October, you review in November. In December. So, I mean, just think of that like you're not gonna get we aren't going to get it to the board that month or it didn't are you want February for March or you want? Yes. Okay. I mean I would either one is probably February or March is fine. I mean March is if you if you put it out beginning of February beginning March I'd say February is your better option for less busyness
074of agricultural people. Okay. Did I public comment this public comment? Public comment. Is there any other discussion or a motion? I move to approve the goals set during the discussion and timeline for surveys and timeline for the climate surveys. Seven made a motion to approve the goals set and the timeline for surveys for October and February. Dave second the motion. Is there any Public comment. Board comment. Stephan made the motion to approve the polls and the timeline for surveys for October and February. Do second motion. All those in favor say I. I. All those opposed, same sign. Motion carries athletic budget. Um, just quick update for you guys. Um, big part of that is the bottom bottom number. So we wanted to wait till we got through track and got through all pieces just a
075really good breakdown of what the cost is to run athletic program. And so think about 17,000 for travel referees uh all those pieces. But the good news is we ended with $31,000. So, um, that puts us in a good spot as as we discussed before, continually working for, uh, a self sustaining department. What was the miscellaneous? That's what I was wondering as well. Miscellaneous revenue. And then what would be included in like miscellaneous expenses? Is that like jerseys and things like that? Or we actually paid for jerseys. And you bought What about Did we buy something for fall? Yes, they got new uh No, they got new hits. Little roll things. Oh, tackle whatever they're called. Tackle wheels. Whatever. Tackle wheels. Sorry. Book is obviously not my gear. Um, I can tell you exactly how
076many%. And then we had discussed last year when we took meals out of the, you know, handbook that we weren't doing meals about keeping track of that and seeing how many meals we still had to buy. Do you have that number? Do you know what that would be? We could tell you what it what we thought it would have been. Is that what you're asking me? What? No, we were going to keep track of um, you know, because if an athlete say didn't bring money, we weren't going to let them not eat. Well, that I don't know. So, we were going to try to keep that sort of special master to see if we could keep track of that. Is it worth not you know what I mean? Like not doing meals or I don't
077think food on the bus was an issue. Okay, that's I guess my question. Okay. It seemed like they came home with more food. Okay. The fridge was always full. Was always full. Oh, good. They wanted I know me might have been a question. Just check in because that what was that 12,000 a year? I think it was. Yeah, it was around that. I did a spreadsheet for Carol and Amy this spring that was um I just took the numbers and how many trips they were out of town and I took and gave them numbers for what it would have cost us if we would have done meals this year. I can share that with you. [Music] while this is loading. Um, so this is all moving to the fun side. Like you guys know, a
078question I have for you guys is what you want to see broke out. Um, my plan was to still break out fundraising, gate, and activity fees for sure, those three, and have like fundraising or donations. And then, um, I'm going to have supplies, travel, and referees, and having like awards and ads under supplies. So, is there more than those three revenues or three expenses you want to see? I mean, I like how you have it broken out now. I think that I just have to build codes for all of them. Okay. So, the miscellaneous could that have come from doing concessions? Because I know there was some groups that didn't concessions, Captain. No, because those aren't revenues. Okay, hold on. So, expenses. No, there's all kinds of Hold on. I'm going [Music] okay so miscellaneous
079was like classic cactus for the flowers B&B subject for the quarter potties universal awards red rock was must have been supplies like we do all the books spray paint for the field the recondition of the helmets sacred heart school that should have been registration huddle down so huddle is $8,000 I think right 5750. A lot of these were should under registrations. There's like one, two, three, four, five under registrations. Okay, that was that was just expenses. So the revenue Well, no, I left out the one for the fire revenue because that was an in and out. Remember we did the fire fundraiser? Yeah, the miscellaneous revenue show. That's fun. I love reports sometimes. 7,700,000 must have been the fundraiser. No, put the fundraiser up here. Fundraiser is these ones. So, we'll go different. Um, anyways,
080back to this again. I don't mind building all these. Just know that with every one of these I have to build 15 codes. So every fundraising I have to build 15 of them. Athletics SEC FFA national. So that's why I'm asking how many codes you still want to see broke out because I'll have to build it for every unless you just want it for athletics and the rest of them you guys don't care for. That doesn't matter. But yeah, I have to build a code for every sport now that they're on my side of the Do you have like a breakdown spreadsheet though where you know do I like if we ask if because I do by codes in here I'd let the system do it for me which is fine. It just takes me
081work right now as we code stuff. So I'd rather do it now. I'd rather know now because I can't go to go back and fix it later is way more work. I think I know it's maybe next year it'd be easier just with the feedback of people wanting to know the breakdown. I think that would be good. Yeah. More transparency, right? More work for Britney. Okay. Like I said, I would rather get it set up right the first time because I'm still dealing with stuff that I've learned over the years. I think we're just on an older part of the program and uh so it's not working for us the way that it should and so I'm trying to fix that. It just takes some time. What is this one? Okay, so some of what
082went into um miscellaneous was the sponsoring of the nights. So they sponsored the ticket sales to Grand Angus Doll Memorial Grocery. So I could put it should have fun but I got miscellaneous. And to answer a question haven't asked yet we are not going to have sponsors of attendance into the game. We're not sponsors, but they're not going to sponsor everything because good and the bad was that the fallout was why did I buy an activity pass? Um, and indirectly we, you know, it benefited I mean it benefit our people it benefited, right? So, we're gonna we've done it set up to have the sponsor provided two different things, but it won't provide. Um, the other ones miscellaneous is divisional profit. So, we get profit some reimbursement from divisional spreadsheet formula based. Yeah, that's okay.
083Thank you. Same public comment. public comment. Any other board discussion? Are we on to Oh, that wasformational, wasn't it? Consent agenda. I have a question just for my information about the minute. So I was going back through because I had missed some the June meeting and yes if I have my agenda out then I know a motion was linked to that. Should that stuff be in the minutes where like yes you put the motion was to approve say the bus route drivers as presented but they're not listed. So it doesn't have in there actually who you were approving. Shouldn't that info still be included in the minutes? to go copy now that it's linked in there because it's it's very basic which the action I think is fine. So it's probably what the motions were
084but it's missing all the details. So I had just had a hard time that's okay. I didn't think about it. Yeah. You don't think about it the same when you're there and minutes after. Yeah. And then like the job description if there was any like say additions and the motion was approved with the additions. I don't have that's not in there. Yeah. So I didn't know like files like that could be an attachment to the minutes like attachment A or something like that. So you know what happened at that meeting. See the electronic one you would do because it's attached. Okay. But doesn't make any sense. Um so sorry to go back athletics. So before track season, what I had given Carol Amy was $7,800. That was without junior high and high school track. So
085just it was just shy of $79. So if you want me to figure out did you guys get my repair of the activity bus that emailed you? Yes. Where's that at? You just It's just not on her books, right? Where do you want it? Just put that after consent agenda. Yeah. And the consent agenda. So, it's part of it. Brans are trying to get it approved. So, that what can you click the link, Branson? You see it on the big screen. Why is there so much just on that? It's lots of little pieces that add up. Um part of it is this is I state and drillings and I ask them to fix something they fix it and they fix it on a fairly good timeline. Sometimes people like some other people I've worked with
086it just sits in their lot for a while. But so that's why I like this company. Money well spent some bigger things. Um so they they've got it actually fairly detailed in there. So like the first line item is the backup camera is intermittently not working. And since there's no rear windows on that bus and it's super long, I really doubt that that works. Um, then other parts, we haven't actually really put that much internal money into this bus. The only annoying thing is it's all general fund money because it's an activity bus. Um, but the the TV screens inside quit working a few months ago. I messed with some things, but I don't know what's actually wrong with them. So, I that's on there. Um, looks like they have they found a few parts
087that they wanted to fix. Um, one of them being the head unit. That's one of the larger ones. And then one of the TVs is out. Um, second page, the PA system isn't working. The driver side PA system is just static. Um, when it's not on, so they've taken to taking it on all the time to make it not do that. Well, that's so just I'd like that fixed. Um, second one on the second page is the batteries. So, when they built this bus, they it came as a Freightlininer truck. So, it's the cab and then the frame and then they put the the actual bus body part over the top of it. And when they did that, they didn't give you any access to the batteries. So that's why the batteries are fairly expensive
088to replace is because they've got to go from underneath and somehow unbolt it to get to the batteries. And we haven't had to mess with them, but this was 200 was it 18 when we got it. So batteries are due for replacing. And so that's just um and then the last one on there is that it seemed like the bus was sitting sideways when it's on a level ground. So, they were looking at that and wanted to add in a spacer block on one side to rele it. And then when I had it DOT inspected earlier this year, that inspection noted that there was a a code that went off on the air brake system, and I said, "It's not a thing you need to fix right away, but it should get looked at." And
089So that's also on there. So we were told that there's a problem, please clear clear the code or tell us that we're fine. So this is their quote of um please tell us that we can that we can proceed and fix all these things. And they're usually they're usually they charge basically what that is the email said it could be up to 15% higher and then unless they find something more expensive. So, in the past, um, I've had something where one of the older buses was like, "Okay, it gives us a good wine when I'm going at speed." Like, "Okay, that's something." And then they dug in and said, "Okay, well, this this thing's out." And they dug in further and said, "Oh, we need a whole new part here." And so, it was a
090revised with that. Yeah, summertime is when I try to do all the major things and then I would air on get the main get the big things done in the summer even if it's a little more expensive in the hopes that we don't have to do anything during the rest of the school year. So, thank you. Is there any discussion? Any of the consent agenda in regards to the minutes? Do you seem to be corrected? I don't think so. I think you guys already made that's not editing the information, right? Any public comment? Public comment. Is there a motion? Move to approve the consent agenda as presented. I second it. Sam make the motion to approve the consent agenda as presented. We second the motion. Is there any Public comment. Board comment. Sam made the
091motion to approve consent agenda as presented. They be second the motion. All those in favor say I. I. All those post same sign. Motion carries. We'll at this time close the meeting for executive session. And then what did we decide as far as we have to hang up on you, Mike?