001I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay, the minutes. Is there any discussion with questions? Can this There is none. Um, vote. All those in favor? I Okay. Approval of claims. Any questions or discussion? The FICO one. Is that all done then? The 30,000. Which one? Uh, I lost it. 63106. Yeah, that's all done. I think it's all that that's the last one that we had. And that's the one that I held on to. Yeah, that's like another door. Yeah. It was the one that I waited until Yeah. There was work that was done in for those residual stuff. I waited till we had enough money to pay. What do your strong
002associates do for us? That is the rest of our audit. Okay, that's I and our audit um it was more extensive this year because we had to have a federal audit. Okay. So, and I'll talk more about that in my report. And the 50,000 was just a transfer because we had a little bit extra and got Paul his wish list. Everybody was happy. Okay. Is there any other questions? Are we good? All those in favor? I public comment on the agenda items. See if we have any communications to and from the board. I don't have anything this month. So move on to the board. There's report and I don't have anything there either. So activities director Jamie, good evening. Nice to see you. Uh Jamie sends her regards and apologies that she couldn't be here
003tonight. Uh Taylor has had an appointment in Salt Lake. She shared um so I have a couple three things on her behalf to share. First of all, um she wanted me to let you know that we have signed the paperwork to withdraw from the co-op with Iwood for girls basketball this upcoming season upon their request their request uh to field their own team. Highwood submitted the paperwork I believe. I apologize I wasn't here for the June board meeting and I can't recall part of her report she may have given you a heads up that that was in the works at some point maybe in one of her emails to the board. Yeah. Okay. So apparently um basically we didn't have much uh manpower into the submission of the paperwork whatever pretty much did it all
004but they've made that that application to the MHSA so FYI. Okay. Um and then she brought forth uh the hires for coaching for the coming year and Cali correct me if I'm wrong but do I not hire them by category? Yep. We just make I would ask the board for recommendation to hire the people in the categories as as she has. Okay, thank you. Uh, so first of all, coaching hires for wrestling. Colobby Klein as the head coach, Aaron Jones as assistant, Rody Deb Brooker has asked to to uh serve as a volunteer and not be hired by the school district. He's asking to be hired as a volunteer coach. So I would ask for the board to consider that as a recommendation for David Biders for next year. I'll second that. Discussion. Who what
005were the coach? Fobi Klein for head coach wrestling, Aaron Jones assistant, and Riley Dearker. He's been coaching with us, but he's asked to be a volunteer. So, he's still going to help in the program, but he does not want to be hired. Okay. Okay. Any other questions? All those in favor? Opposed? I believe that means that there's going to be uh a new we're going to be asking for a an advertising for an assistant wrestling coach. Can I can I look turn around and stuff on that too and but I might know somebody we'll have to advertise in house for three days and then put it in the paper. Okay. Yeah. Yeah. Okay. Uh robotics Brady Farwick is being recommended for the high school robotics coach. Jenna Bots and Mandy Wright recommended as the middle
006school robotics coaches. Okay, so we have to do high schools over. Okay, thank you. Uh so Brad Park is being recommended as the high school robotics coach. So move second. Questions? All those in favor? I have opposed. In the middle school, Jenna Bots and Annie Wright are being recommended for middle school robotics coaches. So moved. Second discussion. All those in favor? I oppose. In cross country, you may recall that we have one pay position for a high school coach, one pay position for the middle school coach, and you might recall that you've previously approved our very own Roxy Benjamin to be the head high school uh the head coach for the high school cross country team. But Jamie is putting forth Wendy Bird as the assistant, the middle school uh coach and the assistant to
007the high school. So Wendy Bird, but she's actually just the middle school coach. So it's middle school, but she'll be Yeah. So we're only hiring her for the middle school coach, but she's going to be assisting. Yeah, that's right. Thank you. So it's a middle school hire. Everyone can vote on it. So we're just doing Roxy or No, just Wendy. Roxy's already behind. Just Wendy. Just Wendy. Yeah. So moved. Second discussion. All those in favor I opposed. Okay. High school girls basketball. Jamie's putting forth the name of Eric Wellman to be the assistant girls basketball coach. Second questions. All those in favor? I. Okay. And then finally for middle school girls basketball, Mila Clark, you might recall Mila is the new high school science teacher was hired and she got a house. I talked to
008her today. She's got a place to rent. So that's a really that's a big win for her and for us as well. And so middle school girls basketball coaches Jamie's recommending for hire are Mila Clark and our very own Cali O'Hare. Second discussion. All those in favor? I opposed. That's it. Those are the hires. Yeah. Thank you for that. The other thing um that you see before you um Jamie asked as part of her report, I've given you a copy of the coaching handbook. Um I did not have time to talk to her about anything possibly for changes. I didn't see this until I just got copies just made for tonight's meeting. So, my apologies. I'm not very well verssed on the things. Ally, do you have anything in there that you want you felt
009like she highlight or point out to the board? We the only real changes they're all in yellow. Lots of the things um Jamie and I and Roxy Allen went through it and Connie Connie deals Roxy and Connie deal with activities a lot um with Jamie lots of the things that we changed just used to just say uh responsibility of the principal and we added superintendent in there is where we don't truly have just a high school principal anymore. we felt like it needed to stay um responsibilities of principal superintendent in case it deferred to either Roxy or Pat um so it just went to superintendent instead of just saying principal to eliminate um confusion and then um no go ahead the one we talked about on page nine there was a discussion about coaching evaluations
010and the timing of those evaluations and so the wording now reflects The recommendations on coaching contracts were made at the meeting of the board of trustees following the evaluations of the prior season and um and then coaching contracts are issued um the contract. So we you know you can read the rest but that's that's new verbiage um that we she and I did discuss that. So will the evaluation be done at the end of the season? their season instead of in May because we felt like you know if you had that football coach got done in October and you waited till May seemed a little silly and then when we like looked back through it that you know we've not hired everybody in May and when you looked at this coaching handbook the way it
011was worded it sounded like you hired all of those coaches in May instead of how she's done it after season ends because like you know football when it ends then she typically gives them like two months and then asks them if they want the job again and then rehired them because if we waited till May to rehire everything that would give us zero time to try to find people. Um so we just changed that to the end of season. Um and then lots of it there was more things that we just took out because they seemed kind of um antiquated like coaches will get pooed. We don't even lose POS anymore because we issue um dual credit cards because there's more control and more flexibility with them. Yeah. Um, and then the only other uh
012like thing I think was and then we added um some of the um language in there had teams that were left out now that we've added um you know like FFA um and it used to say girls basketball, boys basketball, girls track, boys track. And so we just took that verbage out and just basketball, volleyball, you know, I think it was kind of redundant that it said girls volleyball and it like wrestling said boys wrestling. Well, we have girls wrestling now. So, we just listed them by sport. Um, and then the other things we changed are like the departure and return from contest used to say world travel by school bus only. We added school vehicle in there um on both the for the contest and activity strips because there are times if we have
013smaller numbers of students that we take the um school car but it just says school approved vehicle. So it doesn't allow you to like you know a coach take their car or parent take their car. It must be a vehicle that's owned by the school's transportation department. include that. The only other one that I would bring your attention to that's also going to be in the student handbook is a discussion we had at the policy committee on page 26 and 27 in regard to the long run code of conduct. You'll note that um the honesty and integrity clause was was removed from this policy because this is the same policy that appears in the student handbook and the verbiage was ch adjusted slightly on page 27 as well based on the discussion from the board
014policy committee. Yes. So they now match in both handbooks. Yeah. What page is it in the student handbook? I'd have to Yeah. I'm just curious. I know Jamie looked them up to make sure that page 57. Okay. And page 61. Anything about anything else about the coaching handbooks you'd like to ask to discuss. Okay, I for this we're integrity we're matching those two that we're removing both. They're both being removed. Okay, that's right. Yeah, they're both being the same that same. Yeah, they're in different colors in different hem. They're both being removed. They're kind of confusing. Yeah, but they're both being removed. Is there a reason why we're removing them? the board felt and I'll let I'll let the member any of the members of the committee discuss that the I think it's it made
015for a difficult situation when to judge who who is eligible to be given a bit of grace with that that policy that the committee felt like it was more important to have it be a little bit more black and white that this is um this is the way the policy is and that it's like we're am I coming forward in and telling you that, hey, I partied this last weekend or did this person get caught? And they have the opportunity. It's like, hey, this is your one chance to tell us the truth. And it's like, what's the, you know, you were caught or No, it makes importing the policy more difficult. More difficult. Exactly. Yeah. It shouldn't be in the hands of a school board though. It should be in the hands of the superintendent.
016That's his job. And that was but that takes it out completely as there's no there's no confusion of you were caught now you're in trouble. But we're going to give you the option to use the honesty clause or to take the change the discipline later just based on what because then it's up to the person giving the discipline versus like the policy and it just adds it was too black or too gray too. the parents not going to have anywhere any recourse because it goes right to the board rather than to the superintendent and then to the board. No, I think it goes to the superintendent and then a board. So this just gets I think with this honesty clause legally put our superintendent in a bit of a bind because the parents could come
017back to well it's favoritism because you told Callie's daughter no and you know Calie and but you told my daughter you're in trouble and so it takes that liability off the superintendent and it's like well this is the policy and he enforced the policy. These are the rules and if you have a problem with how he enforced the rules, you've got to take it to the board. Yeah. Okay. The final thing, anything else about the handbook once? So, this would be the first reading of the athletic the coaching handbook tonight. Yeah. Okay. The final thing um as you're aware that while I traveled um there was a lot of discussion about the gym and weight room policy and um the only things I'll let you get that in your hands. Um, it was my opinion
018that, and there was lots of different opinions about the issue at hand specifically had to do with whether or not we prorrate the fee on a monthly basis or some other variation. And it was not clear um that what that fee entitled you to. And so the interpretation that we had prior to the changes you're seeing now in this document in yellow, the interpretation was we had a we had a a request someone paid a fee last spring of $120 and they would have to renew it the 1 of July so that they paid a fee for $120 for three months basically or somebody else that paid in July a year ago was paying $120 for a year. But the policy didn't outline what is it what is the window of time I'm paying for
019with that $120. So the in the bottom third there under where it says by signing this agreement I agree to pay a yearly f fee of $120. The verbiage was added that this is what we would ask for you to consider tonight. The yearly fab fee will run from July 1st to June 30th. So when you're paying the fee whatever month of the year you're paying it runs from the 1st of July to the end of June. Down below though, we put a caveat that said upon request, the yearly FOB fee can be prrated to $60 for 6 months FOB access, which would run from July 1st to December 31st or January 1st through June 30th. We we kicked around based upon the the conversations that you as a as board members had in this
020email stream. We I went we I read down through that thread a couple different times. Jamie and I met and felt like I had to bring something forward to you. you know, we we can sit here and continue to discuss in general terms what each each of us think, but we felt we had to start somewhere. So, this is our proposal for you to consider tonight. Um, be it as it may, um, I recognize from some of the discussion, not everyone may necessarily agree with that approach, and that's that's that's fine, but we felt we had to bring something to your to your for your specifically to discuss. So these two things highlighted in yellow is what I would ask us to consider additions to this policy and then adopt this policy. I think it
021definitely simplifies it. Break it into two six month phases and if you're anywhere in that's you know in that and there's your prorated fee. So I think it otherwise it gets really complicated for everybody else. I I I do think and that's that's what Jamie and I settled on and we we want to minimize, you know, the the human capital to have to to navigate this policy and that the nice ladies in the business office. But but to be clear, there's about less than 10 people who have aborted themselves to this policy now for this in this past year. So it is my opinion. I didn't know what happened before two years ago. But I do think that the addition of this policy has minimized has cut down on the number of people who are
022using the facility and may that could just be timing. It doesn't necessarily mean the policy has impacted that. So we are talking about a truly a small number of people. Um but so that's where we are. I'll make a motion. Can we approve or is this first reading? First reading. Okay, we're discuss. So, one of the question, how much are the fob things? The actual fobs themselves. Yeah, I would have to ask Carly. Um, $28. Okay, that was my only question. Like, they don't they get a card. What? Yeah, dude. But then we figure in the cost of the system. So, the fobs themselves are not terrible access, but the technology to run the fobs Uhhuh. is expensive. Yeah. And that's a yearly fee you pay. Okay. Is that per person or per number of
023people? Per the number of people that per the number of users. Yeah. Okay. I guess because that's where it gets complicated because if we're saying it just say it's 40 bucks and we prorrate it and guy wants and so it's 10 bucks a month and somebody wants to do it for four months and they lose their key every time their fob. Yep. I mean, we're the wear and tear. They're not covering any wear and tear on. They are not covering any wear and tear. And I you board too and Jamie, none of that equipment in the weight room is funded. Like there's not funds for that. So any of that equipment in the weight room is paid for by um tickets to games. Um and I noticed a new treadmill was un Yep. Um, so
024anytime um the treadmill and that bike were purchased with grants I wrote specifically for that. So none of anytime you want to replace anything in there, it comes out of your general fund or which we obviously aren't rich in that, right? So lots of that money in there, the kids either raise the money for it through, you know, fundraisers, um the liftathon, um things like that. So we don't get funding for any of that equipment in there. So funds. Sorry. Yeah. So as it breaks down and wears out. Yeah. We have to find a way to replace it and it Yeah. these funds that we collected this year for these 8 10 people whatever that paid their fees. Y um that went into some I mean it's I recognize it's not a huge amount of
025money but that money to replace some of it. Yeah, I I get my own I just wanted to express that if we we can't go below whatever that cost that flaw is because then you know if they use it for four months lose it and every year they're coming back to that. That's that's where I was getting at. If we can't we need to make sure we don't prorate it down so hard that we're losing money or Yeah, that that was my only the issue for anyone is the cost of the fog or the cost of the use. I think everyone's willing to do that. I think the policy problem is people don't read the fine rent. Yeah. And there's some misunderstanding when people paid a check in June or I don't know, April. April,
026May, June. About three months for three months and then were asked to pay it again. Then it seemed like a lot. I think normal practice would be to prorrate it. I mean, I it's $10 a month. I don't know like that. That's what I would have assumed if it had been me that it would have been narrated. So anyway, I don't what I mean cutting it in half. I think as long as we're doing something, it's probably fine and we're communicating it really clearly, it's probably fine. I don't think that's the issue. I think the reason we put this policy in place was to control access and make sure that things weren't getting abused. And it sounds to me like we still have some issues with people having keys and sneaking in back doors. And
027I'm just wondering if we shouldn't have a discussion about do we have enough cameras on the right exterior doors key something. What Jamie would tell you if she was sitting here is that and and that we when you change a superintendent the district's policy is to change the the the locks to change the right. Yeah. So I mean it'd be the the board's program. You could change those anytime because we we feel like there's there's certainly people out there with keys. And I I've been in my office now two two plus years going sitting in my office and somebody walked in. They didn't they didn't fob in and they the door just all of a sudden they're in and and there's you can and it's better now with the fobs without a doubt since since
028we we've gone to this. I I feel it's a lot better but there's still unfortunately there's still doors being propped open and and things like that. And I don't know there's always going to be rocks to prop No, all kidding aside, because I I often times when I'm here alone on a weekend, I'll take the walk all the way down to the cafeteria. I'll go walk out the back door here by the triangle room and whatever and just make sure that by the girls varsity locker room, make sure those doors are all all shut because I'd say 70% of the time one one of those doors is propped open. There's a door propped open somewhere. And um so and I don't I don't it's hard to say if that's kids. It's hard to say if
029that's adults. I'm not going to point the finger necessarily, but there still makes profitable so they can have access to our way. If we make this too expensive or too cumbersome or like yeah, you know, like if people get upset about this policy, it's going to happen more. People are going to try to go through the back door. So, I don't know. I just think there's a fine balance there. It's like have it have Yeah. Let's get some money out of the deal and let's try to control access and maybe we should look at making sure there's nobody coming in. It's gotten better. I I think so. Don't you think it's gotten better, Russ? Access. Don't you think it's gotten better in general? 100%. Yeah. So, we have the key. We have everything to re
030key the doors. The cores. We have the cores to retain to retool the doors. It's a massive undertaking. Yeah. So, it's just it's who would do that? I I just I just asked Well, it might be when we do that though. Yeah. Yeah. No, I I was just asking when we do that then every teacher and this is the time to do it because then when they come in they get their new key. Yeah. And so if you do it in a half year, which we have, um, I started in we were at five and I'm on 11. So I this will be the sixth or seventh time that I've recoil. So th those keys to become obsolete that they have or they can pound them out, make a fishing wing because they always ask
031me to want them back. They're no good. Um, but he's right. Normally when we change that's the first thing that's done. And as soon as that was in transition, I already made the move to get your cords. You send them in and they re key them. They're sitting there. It's just a directive of when we need to do it. How many doors do you have to do every 60? Jesus. It's not an expense at this point. It's just it's manpower. We have we have the course. So, it's only it's May. I can do it in a half a day or less. Just if you want it done and the directive is then I will do it. You just have to tell me when. If coaches have fobs, why do they need keys? Because we lock
032the balls up and their uniforms are locked up and the training room door gets locked now. And they're all in one master key. Um, no, those are a different key. So, they wouldn't need a key for the front doors. They Well, yes and no. So, the weight room, we lock that sometimes, too. But kind of a different lock. If they get into a situation when they get home and the bottle was not to work and it's very cold out, they have a key to access. And then most of them back here where they're going through the training door lot, um they'll use that that outside key. Or if a kid forgets something in the bus farm, they need a key. That's the same. 16. I'd say let's kick that can a little bit but you
033know but I think it's something for us to consider for a future. So recording then will be done um before school starts right after the August board meeting and that way when the teacher gets here they will have a new meeting. But I think there's some wisdom in that. plan for it. Think about it. Mr. Be prepared. You'll get phone calls then. He's not working. It's okay. You know, it's okay. Yeah. I would not do this yet and you're safe. So, back back to this policy. If this is a recommendation we're making for us to adopt. So if you if you would use this as the first reading without making any other recommendation that this is what you're going on next board meeting because I understand that to work. Okay. So yeah do we was
034there any decision about retroactively doing this for the three people that paid for the partial? We did the person that um I have a meeting on Thursday with a per the last person that communicated a concern about this practice and that person was told at that time when the the when Jamie spoke with that person that they would not be refunded nor would that money be transferred to the new year. Um because we it wasn't clear that that's what what our practice was going to be. And it yeah, it's it's she that's the call she made and um I I support that. So if we if we as a board wanted to do something different, we could make that that decision could be made right now. But I I would not I recommend that we
035stay because that's what the verbiage and the policy was. It wasn't you said it yourself. It was just it wasn't clear in fairness, but I agree. I feel like it's three people. We could do them a kindness by refunding them $60. Or they could donate $60 to the school. Or they could choose to donate $60 to the school. But if it's a privilege of it's $60. I agree. I agree. Will about it. a lot of other taxpayers out there that are oh don't use a system and are going to pick up the slack for the wear and tear probably on the equipment. I just I think it's $60 is going to a good cause. So I think leave it alone. It wasn't written that way. Now we're going to put this in here down the
036road there. Now, it's kind of like a community entity. I don't think that we went about it as like, well, it wasn't meant to be a business. It's not a business, but as a community, a place for the community, I think. Yeah. like we probably should help those few people that do use the school out use it to prorate it for them, make them happy so they can continue to, you know, so we can get somewhere and tear monies, keep them happy. They might be boosters. Who know? Who knows? I guess I just feel it as a trial run this year. I mean, we it was a new policy, new thing we did and I don't know if we you know, maybe we could have been more clear up front. Um, but yeah, 60 bucks
037is not the end of the world. And I don't think it's that's not the issue. I think it's I think there might be some concern about our policy and how we communicating it. It might be a good deal. That's my thoughts. But I agree. That's when I feel was there there were three to Joel's point. There were three people that paid during the course of the year that would have a a refund of some kind coming. Yeah. I apologize. There's really four, but there's one that was like below. Yeah. But there's only three that want. The most recent one was the one I guess I was most aware of. I guess I hadn't really thought about that. in in this meeting, is it something where we could, you know, make a handshake agreement where, hey,
038you're next, you know, this next year, you know, instead of 120 at 60 and we just keep that and even it'll even out. Unless, you know, unless they're like they're like, "No, we're going to then there's going to be the next person that comes and wants something different and the next person that comes that wants something different." Policy is policy. Yeah, I I think if if you wanted to consider that what you're what you're going back to the word that Joelen uses that you'd be asking that to make this policy retroactive so that those people who came in April that paid $120, we'd say we would give you you pay 60 because that's what the new policy is and then we we can transfer your 60. I mean, if you're going to want to do
039something like that, um, then I think you you let the policy that that I handed you be the what you use as the retroactive piece and then it's it is that's what the new policy is moving forward. Okay. Yeah. So, it's your it was your pleasure to do that. Then you would I guess just make a recommend you'd have to make a recommendation to the board because it wasn't clear in any way. And I I don't fault Jamie for making the decision she made because it's more clear now with the wording. And it's it was she was kind of stuck in a in a tough spot. And I again I I think that she made the right decision based on the verbiage it said. Right. So then we have to kind of support her in
040that too. I don't know that she would I don't think she'd feel I don't think she'd feel unsupported because it was because it wasn't clear. She she would support whatever what you as a board feel. We all would support what you as a board would tell us. You guys just need to tell us what you want to do. If we were going to do it, someone would make a motion. Yeah. To make it retroactive and then I could issue those individuals their refunds. I would make that motion. So, we just need to know what to do. I'll second it. Okay. Is there any more discussion on that? So, to be clear, what you're what the what you're recommending is the what the verbiage is. So, someone who has asked to pay a membership fee within
041that six-month window as it's outlined now, they they would have only had to pay $60 versus 10. And if they paid outside, so a before January 1st, they have to pay 120. Between January 1st and June 30th, they have they allowed to pay 60. Yeah, we typically wouldn't make a motion on a first reading, but I would basically make a motion that we accept your recommendation as stated and also accommodate retroactive reimbursement. I just want clarity retroactive in particular. The clarity helps me when I have a MA meeting that I'm about to have on Thursday to be fair, right? and how the claims and stuff work, they won't actually receive their refund until you guys have already voted on it. So, because all the checks and the claims don't get mailed out until the day
042after the board meeting. So, it would all somewhat line up. They would have to pay their FOD fee for this next year before they actually would get that 60 reimbursement. Yeah. So, we couldn't just roll like we can't just take their 60 bucks and add it tell them pay 60 and that's 120. Well, or they could I guess we could do that. See, that's where so to me to keep things cleaner because of how it states in the policy. Yeah. I'm going to have to issue them their check and then if they want to turn around and pay again. Otherwise, I think it doesn't follow the policy like redundant and a lot of busy work. But I think if you're going to follow policy and stick with it, that's what we've got to do is
043retroactively give them the money back for the last year and then this year and then when I get audited, it doesn't look like I was rolling forward stuff into different years because technically that was last year's business. Last year's over and now we're on to this year's fiscal year. Gotcha. Can't do stuff in good faith in business. Not in the strong. No, not when you're audited. No, I think that there was a motion motion. This motion is strictly to for the $60 reimbursement for up to four people. Three, three. Okay. The fourth one is the it would be for everybody who had less than six month membership. I think it's only put a number on it. It is. Yeah. Okay. It's only really effective if any other discussion. So is this adopt the policy too?
044I'm confused on that one's question. Well, the original policy is adopted. The changes are not. Yeah, the changes would be considered a first reading time. So what are you voting on? The we can't do that until we I guess we can't we can't vote. Yeah, this is the first reading of it, right? Yes, we can. So, it won't go on until after the second reading. Yeah. And I guess when you Yeah, I guess when you do the second reading, they wouldn't receive that claim check till the next day anyway. So, so we might as well just not vote until the next second reading. Correct. Because I can't issue a claim or refund in the middle of a month. I move to kill the motion. I can withdraw my motion. I can hold it for next
045month. Okay, there we go. Again, that's still helpful for me with my discussion on Thursday. So, thank you for that. Okay, I think that's uh Jamie again a uh thank you for your grace and let her not be here to she be here tonight and she said she would hope to see you in August or if not before and that ends the activities director of the port. Thank you. So, we ending the story. Um, things are going on. So, I'll try to go as fast as I can here. Um, we have a great summer crew, Larry and Brooke. Um, Danny, Jackie, and Corey, and they're doing a great job. If you come into the school, you'll see stuff out of the rooms. And, uh, they're working over in the shop on this end. and down
046there. They're trying to keep up with um the maintenance that's going on in the hallways and stuff like that. But um it is something to see them tear apart a room and then put it all back together and and really really deep clean it. So this next fall when we get ready to go, everything is um really super clean and we're ready to go. Um up here we have a couple more rooms and then um pretty much the hallways and stuff like that as normal. Funded the projects, the electrical project, the switch over is the week of July 21st to 25th. It moved over a week because Northwest didn't have the right crew. Um everything is in place to move it swiftly. um they've been informed many many times that your u the month end
047is within reach and that the courts can't be out the next week and um Liberty has done a great job of getting everything in place and um setting on premise and ready to go. Northwest will be in on uh the very morning of the 21st and start their process of bringing new line in from the uh far side of the property over there by the old 4th and um they'll bring in their line and as soon as it's in there at the same time Liberty will be in here tearing apart the boxes and have them ready to go when the new line is. Casey Anderson did the exating and slab worked and guy Liberty was very very pleased with him. They would like to use him more often because he's very precise in what he
048did and and how it was all handled and um so everything that's going on at the high school right now and the electrical switch over his in order and July 21st 25th we are shutting everything down. There will be no bobs. So, if they're in here, there is no lights. We've asked everybody just to kind of stay away and stay out um because there's no lights and music boxes and stuff in the wait room. And that's a lot. The plumbing at the elementary is in full swing. Um there's four guys down there in a day. um last couple days they've taken everything apart and um pretty much gutted out everything on the north end which would be everything from probably the library around the primary wing. Um they took a whole load of scrap out
049of there and um they still have a little bit their demo was 90% on that end of the building. They they have purposely that was the way we had set it up so that we could get that done and the bathrooms going on the primary end and if there was anything down on that other end to do um the older kids can u move down and if that was during school time. So they're concentrating on the north end and all the primary. If you go in there there's it's chaos. their stuff all over the place and the toilets are pulled and they're resetting the toilets and I mean it's they they've got it they've got it handled the gym um underneath the gym they pulled all the pipes and u we just got the sprinkler
050system going today um they were short a couple valves that were like had to come from Chicago by a horse and we finally got that in and was in a parade first. So anyhow, they um they're uh trying to get the restrooms going. They um and the gym is like 90% complete underneath there. They had two more pipes to run and then the gym would be complete on that side of the building and those restrooms and showers will be going off of the the heaters and stuff like that. Um, again, it's moving along really fast. Um, engineering, Tony and Gary are here and um are on the phone or, you know, we're working it out. I'm there quite often um going through the plan and um there's a lot of sign off and there's a
051lot of give and take on what we can do and what they want to do and and how to do it. Um, and of course that was the responsibility that we wanted to take and and without monitoring that a lot. Um, but it's progressing it to me. It started out kind of slow and now that they've got a handle on the tear out and everything like that. I think that we're I think we're doing really good with four guys in there. there's guys that are moving around and um they're all separated out doing different things and so um and again the upstairs bathroom um is going to be one of those things that they're going to wait on. They're trying to get that downstairs right by the gym because we need that for practice and
052so they're trying to get that all isolated and get that done first and then they'll move upstairs and get that bathroom up there. it's not as critical. And then down on the um other south wing, um the girls up here, we started um we me um started the demo on the walls for Craig to come in. He got all of his parts ordered. They should be here this week for stainless steel plates ordered. And we hope next week that we're working on the showers. Um the demo is going pretty good. Um it's a mess, but um it's it's saving a lot of money by not having somebody else come in and do it. So um showers are at hand. We've got the ready to put the sink on. Um got a handle on all of
053that. So when we get done with this locker room, it'll be back to where it should be and and should have been a long time ago. It'll be worthy of the girls going in there taking a shower and having our guests in there um during ball game. So, um, and we've got some tile cleaner coming and Larry knows that he's got his hands full. We get the tile clean and stuff like that. But we're we're progressing on that project right now. Um, the elementary staff Brennan has the liner parts. They're ready to come out. We're still waiting for a mason to go up and take off the top six feet. If I'm going to tell you this, if they cannot find anybody, I've told them that I will if they get everything in order that
054I would go up there. um if Billy Brennan would come out, the owner of Brennan or his son James would come out that I would go up there with them and take off the top six feet and put the cap on it and point it. So, um not a job that needs that I will I will do it. I can do it very skilled at it, but um if we can't find anybody, we need to get it done. So, it's going to be a matter of renting a lift and going up and taking care of it. Um, and I've reluctantly put my name in the hat, but there's nobody else to do it. And, um, we need to get that done this summer. That can't wait until October. Um, so if if it really comes
055down to it, we get into a pusher that one of the Brennan will come out and go out there with me, um, I will instruct and we will get it taken care of. So, that is progressive. the high school heaters. I have the contracts I'm going to give to Cali. She can now sign those and um board those to FICO. Um they are awaiting the signatures on those. They were told that they had to wait till end of July. They will order those. Um once those contracts get there, they will schedule in the demo and they hope to be out here in two weeks and do the demo on the two heaters and have everything in the crawl space ready for the new heaters. um which they did before. And that way when they get
056the new ones here um there's not a whole bunch of downtime tearing the old ones out because that t that's going to take three or four days per per heater. Um the outside we're still going and keeping up on that. Um working on the teacher requests as much as possible. Gym floors refinished at the end of the month so the gyms will be closed. And on that note it's going to go down to the elementary. We're going to close off that. They're going to get that gym done this week and then Larry's going to go down the 21st and start on that gym floor because we have no power up here and they have a few things left out in the shop that they could do that week, but they're going to go down there
057and refinish that gym floor. So, we're going to be closing that down just a little bit earlier than normal, but nobody's down there anyhow. And with the work going on, um it's just going to be that way. Larry's going to go down and refinish that gym for earlier. um working on pricing on um redoing the sewer over by the cafe. We reached out to Craig and had a gentleman over that day um give us a price on we haven't got everything put together. But what what we're looking at possibly doing and I and I think I talked to Branch about this is redoing the sewer out of the cafe and going out towards the greenhouse and taking a right hand turn and going out to Main Street. um it ends up to be 90 ft
058and putting in a new sewer out of that and putting a grease trap there instead of paying $4 to $500 four or five times sometimes more of a a year to get that sewer rotted out. Every time it plugs up, it's going out 140 ft from there all the way around past the uh factor corner. Um, you're right on an inch and a half line, 140 ft, and your elevation drop is uh about 24 in. So, you're not dropping much. It plugs up just off of the lunches. And so, we're looking at that. We're exploring it. We'll have a price. And then, of course, a couple trees get trimmed and nothing else going on. That's about it. Yep. That's it. That's it, Mr. God. [Music] And time for my nap. You can go to bed
059now. Questions? Thank you. I'd like to help out on the chimney timing works out. I'd like to help with the chimney if it works out, but it's going to work out. So, well, um, that's one of those. Um, let me know. I I'm good at it. I'm do rock. It's just sounds interesting. Well, I know it's just not I didn't want to do that. And there one of the guys that wanted to come out. He wanted was ging up on the roof. I didn't go all the way scattered all the way around. And I told Gary, I said, "The hell are we talking about? Let's go up the manless. Slide them off. Easy, easy. Take them out one at a time." And he goes, "No, they prayed you're going to go down." I said, "You're
060going to still clean the bottom out in here." So, they wanted to put a scaffling up like a normal mason would do. Yeah. And have, you know, 40 hot guys walking down there on the grill and throwing the hot. Anyhow, thanks. I'm not sure. I feel like I have a very short report. I know. I made no piece of paper for you guys. Um, but it the it's been awesome kind of keeping up with the changes um with the summer cleaning crew and the construction projects with the elementary school. The summer cleaning crew has been doing amazing like pulling all of the things out of the classrooms just like Russ said, power washing the chairs. We love it. Teachers are happy when their classrooms are clean. They're very excited and I think a lot of
061my staff too has been attending some of the Golden Triangle classes. Um, and so that's always exciting because they bring new ideas and they're excited about it so I'm excited about it. So, um, and we're happy to have Mr. Bull back. Yeah. And other than that, we'll be gathering volunteers for the basement project. I think the cross country team would love to help out. We'll we'll bring the 12 middle schoolers that we have. Yeah. Do you guys have any questions about the elementary school? We have a hire coming up later. We'll hire Teresa. She's already I believe she's on the agenda. Hired her last month. Great. Welcome to summer. Okay. Thank you. Namaste. Yep. By the way, that's namaste. Yes. 30. Okay. Uh I have before you two handbooks. One is the faculty handbook. Um
062not a lot of changes in the faculty handbook. Um there is uh some information changes off page five. Um we had to advertise um who the title life coordinator which is me etc. and uh we had to post this piece about uh employee non-discrimination. Those are just things that we have to uh are mandated to do. As you look through here, um there are a change with the middle school students on page 13 with phones. Uh we had this is why I have such short hair right now. You might recall that I made a deal with the middle school kids and they pulled their phones about the last five, six weeks of school and then uh Elijah was kind enough to cut my hair and make kind enough. Was he kind enough? Okay. He cut
063my hair at the end of the spring as as a way to say, you know, good job for doing what we ask you to do and and uh we intend to not allow the middle school students have their phones again next year and debate what to do with the high school kids. So far, we're going to let them have their cell phones, but uh protected at the doors with the phone holders. So, um so that's one on page 13. Um emergency situations. If you go to uh page 18, you might recall um whoops, excuse me, page 16, building security. Remember that during the school year we had we've begun to use emergent three. We haven't had much of a chance to practice. We're just in the process of still it's just taken time to train
064staff and and connect our uh school uh to the local the community, the sheriff's department for example, emergency responders and that kind of thing. And so we're just in the process of but that's all staff would have to have that emergency on their phone and we're we're getting quite far along with it. Um but that need to be something we added to the handbook as well. Um the rest of it's pretty straightforward. Nothing too fancy. Okay. So this tonight would be the first reading of the middle school high school high school faculty handbook. Okay. The other one uh for your attention is the student handbook. Again, I pointed out before the um Longhorn code of conduct that was discussed and we did there was a discussion there regarding the um the piece on page 57
065that matched up with the coaches handbook. Other than that, a lot of the and and you'll note that should have looked at some of these things before. Um, uh, there's some changes made to student council, homecoming responsibilities, just some just as we grow and and, uh, different adviserss and whatever. So, there's been some of that slight change. You'll see that on page 51. Um, you might recall that I brought to your attention before about the, uh, honor roll. Um, we didn't have a chance to really fully implement that last year, but the honoral and the be the bridge award. So, those will be fully implemented this coming school year. That verbiage is now in here. Um, yeah, that's on page 12. I was talking about page 12, the honor roll and the be the bridge
066award. We added an additional class in the social studies category in page 13. A couple things that are kind of exciting under social studies. Um, we're allowed to by OPI and and M. Brown wanted to teach it. So, we're allowing a grade 10 student to take world history or world geography as an option. It gives us a little more um instead of just the only option we've had in the past has been world history or we're allowed to OBI allows us to to have those options history or geography and then Milo Clark I mentioned before if you look down we're going to offer American Sign Language um as as a language offering will actually have a live teacher which is pretty cool and there's been some really great interest amongst the students. We had four
067or five kids this last year taking American Sign Language online and we had one student who was taking it from a different company than what all the rest of our kids take which is Egenuity and the Egeneuity class was okay. It was difficult. Any of those language classes when you don't have an alive person the other the other student who got the ball rolling I will give him credit for with the whole idea about taking a sign language class. his his class would cost more money. Um, but I think he got a better product. He got a he got a better bang for his buck, if you will. And and so when Mila we interviewed Mila and she said that she was like to teach that class. We said, "Oh yeah, this is a great
068opportunity we have." And so I think that's going to be a pretty popular offering. So we're very excited to have that actually have a live um person being able to teach that. That's pretty unique, I think, for I' I'd be hardressed to find another school in Montana that has somebody that's teaching sign language in their school. I'm sure maybe the bigger schools do. I think the kids had a lot of fun with it, especially where we have students with death parents. Yeah. Michael took it and had a great time. Other than she would ask the other boys for help and they were like, "That's not how you say that." And then Michael, I'm going to go talk to Jake. And he'd be like, "That's not how you say that." Yeah. So that was kind of
069interesting. Um, the other thing I would point out where there's a lot of yellow is on page 43. And you might recall at a previous board meeting, we discussed the issue of Saturday school. But what happened was is that when you look at the bottom of page 42, we changed we inserted Saturday school into our our discipline grid. The things that tools we would use if students made a a choice that requires a response from the administration. In this case, myself, students were assigned Saturday school, and we had it listed there as Saturday school, but what we missed is the grade on page 43. Oh, three. So, when it said number three, I'm looking at that page thinking, oh, this kid could be assigned. When I met with a parent, I'd say the kid be
070assigned Saturday school. When you go to this grid and if you're using this as a tool, it it didn't match up correctly. The previous number three was what was number three. Saturday school wasn't that number three, if that makes sense. Anyway, so Amy Hansen, God bless her, she went through and changed all that up and we added Saturday school now to this table. That's why everything is in yellow. So everything moved forward, right? And it's it's just a progression. It's it's the way, you know, I've always in my career responded to issues related to discipline that we start with a conference, we start with something simple and Saturday school is sort of that intermediary between something after school or detention of some kind and suspension. and suspension is not foolproof, but Saturday school I I
071find is a is a really good tool um to avoid the kid because sometimes the kids who are earning those kinds of consequences can't afford to be out of class and so it avoid it and I I'm often here on Saturday anyway, especially if there's a ball game or something and so we put them to work usually as I may have mentioned before. But anyway, so that's what that's all about. All that yellow on page 43. Um those are the big ones to kind of mention. You'll see some again off and on some some verbiage things that we've updated. No, nothing earthshattering um really to report there. If as you kind of glance through this before the August board meeting, if you have any questions whatsoever, please don't hesitate. I'm I'm around now. I'm working
072and uh checking email a little more frequently and so I'd be happy to respond. Are we just going to have one vote on all of these? one second reading vote. Like I know we technically could have our second reading vote on the elementary but we have to do the second vote on each of them individually don't we or we do them as a lot. Um, you can do middle school or elementary together and the rest of them together. The faculty and coaches as one. Is that what you mean? Yeah. And faculty student coaches and high school go together. Yep. And then elementary and middle the middle school high school handbook. Middle school high school together. So, [Laughter] Mr. Gold, I had one question. Sure. I I was talking to a couple parents this weekend about
073in passing dual enrollment classes. Yeah. And they said that the school is limiting dual enrollment for whatever reason. Is that wrong? I recall a discussion about that. Limiting it. Yeah. They thought that they were limiting dual enrollment because of it was taking away from something or other but I I didn't understand it. Yeah. Would that is a word that's I don't recall a discussion this last year where we were limiting access to dual enrollment. You know we somehow got up there. So we do have a rule about it not like when in the younger grades right they have they can't replace a core class. Okay. Maybe that's what it was. Like you can't take a dual enrollment history class because we offer history. We offer the class, you have to take it in person. Yeah,
074maybe that's and during co some of that got allowed and it's against the rules. Well, that's probably where the confusion is. Yeah, I would say if if the the parent that specifically spoke to you, I would have them call Terra Martin. Yeah, honestly. But I can I I'm going to have a conversation with Tener upcoming. I can I I'd be happy to ask her and I can feed back to you. No, I didn't see anything in the student handbook, so I just thought I'd ask. Yeah. So, okay. We we I recall a discussion about it, but I Yeah. Again, that the word limiting is the one that catches me a little bit off. I'm not really sure that it hurt my interest, too. Yeah. Okay. Well, thank you. You're welcome. Um the final the only
075thing I have left to share with my report is again just to thank you as a board for the opportunity to serve at Fort Ben public schools. I had I did my my trip to go see my wife and had I got to visit the school where I worked previously whatever and uh there's lots of evidence to suggest that this this has just been such a good fit for me personally and uh I can't begin to thank you enough for the opportunity to serve uh and and I I feel it's a real privilege to work here and I'm really grateful. I I hear the stories my buddies tell me about student behaviors and that kind of thing and I just I think we're very grateful I'm just very grateful. I think we're really blessed to
076have the people we have working here and uh the kids that we have in our school. So um again, thank you. Just wanted to conclude by thanking you for the opportunity to continue to serve for another year. That's it. five. Okay, I don't have very much. Um, you can go to the end there, the theme sheets, um, and see how we ended our year. Um, we eaked it out the way. I don't know, like the most stressful month ever. making sure you get everything done. And I feel like I'm getting better at it. Your number five of making sure I'm not leaving anything on the table that I wasn't supposed to. Um, so we were able to make our interlocal transfer and you can see it in there in um 229 there and 28 282.
077If you go down to 282 um next month, you'll see that in there that we were able to make um our transfers. We made our transfer from our elementary school transportation um to our high school. Um and so then we were able to transfer a small amount then that you guys approved me to to our interlocal fund. Um so that all worked out well. Um, and the only other thing that I am working on is now that our, you know, our levies have been approved, um, and we're starting our new year, I need to redo our inner cap loan for the full levied dollar amount, um, because we had that small inner cap loan and now I can get an inner cap loan for the full levied amount. And remember, your inner cap loan is
078like, you know, it's a line of credits. So just because we get the, you know, interfer amount doesn't mean we need to use it. And so then I feel like as funds come in and if we needed it, we can use it and then pay it back as our funds come in so that we're not hit with any unnecessary interest on that, but just that we have it if we need it. But I think the timing of the projects is going to be pretty steady and I think it'll hopefully all work out. Um so the only real and the next um board meeting will be the my big moms meeting that will be the budget meeting and all that other fun stuff. Um so the only things I really have are some obsolete property. Um
079and we have a um elliptical in the weight room that nobody uses um that we'd like to offer up for off property. Cool. with that. So that motion all those in well discussion. All those in favor I post and then the sale of that will go back into um the gym fund for or you know the wait room fund. Um, and I'm sure as the cleaning crew keeps cleaning, I might end up with more obsolete property. So, that's it. Can I point something out? Russ mentioned that the power is going to be off there the 21st to the 25th. Um, the ladies are working in the business office. I'm going to be working that week, but we're just going to be working off campus. So, if you need, we're still going to be responding to
080emails and that kind of thing. we just won't physically be on on campus. Okay, just just FYI. And at first I said, "Well, you guys go down the elementary and I did didn't realize that the internet is hooked. The high school at the elementary, so that's out." So, yes, there's no internet anyway, but we'll be at Conniey's house. Connie thought we should go to my house, but that's way too far. if I need something from my office. So, yeah, I mean it's across the street recycling. So, that fund was started and it's in the activities um account that fund actually was started by the fabulous Roxy Allen and it's still maintained by Roxy Allen. She takes and collects phone books from the community and the school and you see all the piles of phone books
081at the post office. We collect all those and we take them out to the recycling plant and they give us money for them. And so all that money in there is from her doing recycling and we use that account then for our students in need. So, anytime we have a student that can't pay their activity card or a student that needs basketball shoe week or a student that needs shoes or coats or gloves or hygiene products or um can't pay their Chromebook fee or can't pay their lunch fees because they parents failed to fill up their lunch or anything like that. Um teachers submit requests to us for um you know this student needs this or this student didn't have come with school supplies um and then we have our teachers or bags to go
082out and buy what that student needs and then it comes out of there. That is pretty nice. Yeah. Right. Yep. And then sometimes for teacher appreciation we'll pay for our teachers stuff out of there too. Gotcha. So, but yeah, so that is all Roxy Allen money. That's awesome. That over the course of however many years she's been here. She puts that together and then she sends her signs a phone book and we've packed that car. We put them in the glove box. We put them in the engine compartment to get them in there to get a trip. She runs around and Yep. It's It's amazing how she takes over to Great Falls and we pack them in that car and the student council helps us collect them up. I know. We employed a lot of
083boys this year to help us pack them up. Well, Addy Addie did a lot of it. Yeah. God bless her. And she was like, I got to take my pickup today. The post office is angry. Like, yeah, there's a lot. So, any So, don't throw your phone book away at the post office. They're usually a box and I'll collect them for it. Or even like your three reverse phone books that if you get them that aren't from Fort Benton, if you bring them into our office, we usually have a box. And yeah. Yeah. So, next on the agenda is committee reports. Um, we already discussed policy. Okay. Um, schedule meetings like that. There needs to be any committee meeting. Bestie mentioned that there well there was a bunch of policies that came out from KSBA.
084We probably should. Yeah. So he said we were going to need to get a meeting for that. Um he's out all of this week but he will be back next week but he works Monday through Friday and I think he can make it to Fort Benton by 7. Um so I don't know what everyone else's schedule is. funding for harvesting or anything. He does not have any impacts with harvest. So I don't know might um I don't I mean I guess work. So I would just I possibly request maybe that first week in August the week before the board meetings. Yeah. Yeah. I think that should be Yeah, I think Yeah, you're waiting for a while. A while. I think I don't There was nothing in there that I felt was earth shattering. I didn't
085think so. But we do before the August board meeting. Yeah, maybe for the Senate meets. I could um we'll need to double check the best so you can get here. I would say there's quite a few, so we should at least give it an hour. I would think if you're going to do it that night, my I mean, don't you think, Kelly? I mean, yeah. So, 6 o'clock on August 12th. Yeah. I think we needed a personnel committee as well. I've had one for a while. No personnel. We remember who own it. What do we do here? You guys will myself then Jenny and Kyla. Yeah. What's specifically on the agenda for that? Like is there is it time pressing or can it wait till after school starts? I think it's another one of those
086things that that we're all busy. So I think whenever we can get it in I don't know pressing I don't know if that's the I don't know. I think sooner the better, but I I don't I don't I again from first part of August onward for me is always going to be is going to be better. But I'm going to be around off and on, but um I'm going to a conference end of the August end of July and um that week in the 21st to the 25th, we don't have electricity. So you can wait even until you want to wait till after the August board meeting. Is that what you're thinking? You said school starts, but I'll be through most of August probably. So destroy this. Fair. That's fair. Limit my trips. That's fair.
087Like at 5:30 before the policy meeting. I'm 12. I probably can't think of that at 5:30 on that day. Or that's fine. Why don't we pick put it on the for next month? Can we do that? future agenda. Thank you. Okay. I'm anticipating a resignation. Um but I don't have it tonight. And uh Russ and I are going to we have some we're anticipating uh you might recall that Larry um retired resigned but then was willing to work this summer but he's I mean we rehired him but he's intending to finish at the end of August and so we have opened up the position is opened up high school custodian and we believe we have two applicants. I just told Russ that today. I didn't know that. I didn't know I have a second one
088but but I was told today we may have a second one. So, but sometime next week, we're going to maybe consider. We're going to look at those and consider what to do, how to proceed. So, um that's something I can report about possible res resignation has nothing to do with this the custodian, but um I'll know until Yeah, I don't. Yeah. Yeah, that's it. No more hires. We're good. Cool. Um, future agenda items, personnel meeting, second reading of the gym use policy and second reading of handbooks. Yep. Okay. So, I think that's everything. We need a motion to have a motion. Second. All those in favor? like the person who's on