001I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Reminder, the meeting is being recorded. Um, first up is the approval of minutes. So move second. Any questions or discussion? Okay, since there's none, all those in favor. Next up, approval of claims. So move second. Is there any discussion? Okay, if everybody is good, you ready to move on? Okay. Sorry. Okay, you didn't miss much. We're just doing approval of committees if you want to moment. Okay, thank you. Okay, so all those in favor? Okay, any public comment on non-aggenda items? So, um, communications to and from the board. Okay, this is easy. So, um, for chairs report, I guess the meeting needs to be postponed
002in July. I don't know much about that one, Kelly. Um, so on the calendar sometimes, and we did it last year, we postponed the meeting by meeting. The second Tuesday of the month would be July 8th. It was right after the 4th. So last year was right around those. Yeah. Was that to do with when the claims fell or something or why did we do it? It had to do with everyday schedule. We had a lot of people gone. So it's still So that's up to you guys if you want to do that again or not. I mean, the eighth is a death. The eighth close to the fourth. So, it's up to you guys. The eighth would work better for me. I wouldn't be able to make the next week. Yeah, I was going
003to say when's the carb's going to be Yeah, that push, but then eighth probably better to stay early. That is okay. And we'll just leave it as is. Y a transportation director's report. Evening everybody. Hope everybody's summer is going well. Uh not much to report from the bus barn. Uh our new route bus was delayed slightly. It was missing a part, but it will be back online tomorrow is the word I got today. and um should be completed in another couple weeks after that. So, we'll have that pretty soon. Uh the new Traveler um talked to them today, too. It's about eight weeks out. It's currently in production. Uh we have seven drivers counting myself attending the Montana Association for Pupil Transportation meeting or conference next week in Great Falls that'll help us get our
00415 hour training that we have to give annually every year or so. And then I have three attending the Montana Drive program in Lewistown in August. So that's really all I have going on. How are you doing on driving staffing? Driver staffing. Always need more drivers. Always needing. Yeah. Always, always, always. Because I think we're going to run out of route drivers here in the next couple years. And we didn't really sunset on the incentive that we put in place, right? Yeah. We'll just keep going on with it. We do have one gentleman. He's interested. He picked up an application and he has all his stuff, but uh haven't heard anything back yet. He's moving up from Colorado to move up here to take care of his sister. So that Montana drive programs. Yeah. Is
005that CDL? Oh, so Montana drive program. It's a program that anybody can go do. um they shut down for a week at the tail end of June where it's just teens can go and like I said anybody can sign up to do it and they'll put you through evasive maneuvers and out of control situation if you get in a bad situation they have a skid pad and you got to do it in a truck or car and a bus even if you don't have a CDL so you get the whole gamut what does that cost for somebody to do uh for an adult it's 375 bucks for a teen It's 300 bucks, but they offer a uh uh kind of scholarship. If a teen wants to do it, if they apply for it and they
006get accepted, then it's down to it's 225 bucks, I think. So, cool. Yeah, it's a really good program. It was the funnest day at training I ever had. I mean, you get to direct a bus and and not get in trouble for it. So if anybody ever wanted to see that, get a feel for a bus on what it can do. It's it's a pretty fun program. So cool. Thank you. Yeah. Any other questions? Thanks, Paul. Activity director. Good evening. I just got back about an hour ago from Glasgow. We spent the last couple days there at the class B meetings learning lots of stuff. We'll have new things to learn and get back into the group with but it'll be it'll be good. Um met lots of people and and uh it was good.
007Um here we the policies on later, right? Okay. I'll discuss that one later. All right. Um, so the first thing that I have is that uh we need to pay our dues to MHSA and this is based off how many activities that you have your students participate in. And our dues totals comes to $4,500. We're also required to pay for catastrophic and concussion insurance from MHSA. And this is for the year. It's based on your enrollment numbers. And that would be a total of $381 for this. So, um I I'm not I assume that I have to ask your approval to spend that money. So, this is my recommendation because there are dues that we need to pay for being part of MHSA. So, moved. Second. All those in favor? When did that come out?
008Um it comes as agent split. based on enrollment numbers of participants. Yeah, mostly from um and just we wrapped up since we saw you last, we've wrapped up we wrapped up the end of the year and we were very successful in our end of the year run. Um end of class C for now. um with our golf we sent after graduation ended we sent them out on the bus all the way across to Sydney and they made it there. They got to take five girls because they qualified as a team. Um and they took three boys and then tennis went to Missoula for their state and we ended up having both a girls doubles team and a boys double team placed fifth in state this year. So Zoe and Alexis for the girls and John
009and Kilton for the boys. And then track was um also Missoula. Missoula was a busy place that um that weekend. Uh we ended up with um David placed sixth in the shot put. Truman placed fifth in the long jump and our boys 4 by 100 placed fifth. Then for the girls we had Eta who placed uh third in the 100 and Ally placed fifth in the 100. That was kind of a fun race to watch because we did have three girls from the finals. So to see him across there was pretty exciting. Um also got to run the 200 and she placed uh third and then um an recovered and came back from a sore ankle and was able to place second in high jump. Um we had our long relay place fifth and then
010our short relay broke the school record, broke the state record and our state champions in the short relay. So that was that was a pretty exciting track meet and it was pretty great way for all three sports to end and represent Fort Benton one last time in the last seat before we move on. Um past that before I go into my recommendations. Do you have any questions for me? Okay. Right. Um, so I would like to recommend to you the hiring of the following coaches for next year for FFA. The head coach would the head leader would be Brooke Cunningham and the assistant would be Ethan Cunningham. And these are the same as you have previously. So moved. Second. All those in favor? post just had a quick question. Okay, that's fine. Go ahead. Is
011is assistance paid? It is now. We added that one last negotiation session. Okay. Um for the high school boys basketball program, my recommendations are to continue as you have previously had. I would like to recommend Hardy O'Hara as our head coach and assistant coaches Megan Lords and Will Huffy. I'll make that motion. Second. Okay. Any questions or discussion? All those in favor? Opposed? Um, middle school boys basketball uh will I we started to build schedules this weekend while I was there or this week. Um, it will run in the time frame we are used to junior high basketball running and it will be my recommendation to you to continue with our coaching staff of Cali O'Hara and Megan Lords. So moved. Second. Okay. Questions? All those in favor? I post. Okay. Okay. Um, for the
012high school girls, I hadn't finished all of our conversations in place. Lots of people had lots of things to do. So, at this time, I have for you the head coach recommendation of Eddie Folultz. Second. Questions or discussion? All those in favor? Opposed? Okay. Um, middle school girls basketball, we will need to open and advertise these positions as those coaches have both um said that this year won't work for them. This season will be different than we are used to. It will run from the end of November into uh beginning of February around then. So, it will run concurrent with high school basketball. Um it the schedule actually looks decent game-wise. Um what I have learned is that be doesn't play a lot of basketball games on Saturdays. Um so a lot of there's not
013a lot of overlap of games of of that, but it will be something we need to you know we won't have the staff that we might have normally had because of running at the same time as the high school season. So they run the boys separate from the girls different times because they run three teams. We will not be able to provide three teams. They run a sixth grade team, a seventh grade team, and an eighth grade team. They did change this year to name them A, B, and C. Before we entered, they were not there was not crossover of grades. We may be lucky to have one team with our numbers that we had from last year. We did the So my recommendation that we go forward next year is to pull because there's
014not a fifth and sixth grade league like we were used to in our previous years. So we pull sixth grade up because it would also be my recommendation to you as practice. MHSA does allow now for their ruling of students to play concurrent sports. I believe that's too much. That's to put on like an eighth grade girl to go play a junior high season. Even though the basketball games might not overlap, the games might not overlap to play junior high and high school because that's a lot of practice and they need them at both, right? You need them, you need to practice with your team. And so it would be my recommendation that if we have eighth graders, if we need them, we pull them. They have the choice. They can go up or they
015could stay down. That would be my recommendation for practice with the the boys schedule. Is there an option with limited numbers and warm team to since it's middle school, not high school, do we get to I would say eighth grade play both, right? But do we have to stick with our like class C opponents now to just keep that or have to go? I asked for that last year because in the past uh that district had run that way and they made it clear not due to us but they voted no they are not they're not allowing in the high school district. Yeah. We had that discussion before I left class C. Um and they made it very clear that it was not us that was they were making the decision on but due to
016you know a whole world picture of things they have to deal with that they are sticking with their high school districts. Yeah. Um and so the way they play play Jamberees every Saturday. So, you'll play multiple games and it sounds like so and you're just given I'm given the dates and they worked out. I was given our dates that we are hosting. Um, we may have basketball games going in both gyms is what it looks like. We'll have elementary and high school gym going with games. I'm not sure how we'll figure out how to work that. I guess so. Is there a website that has the new district schools? Is it on the website? Yeah. How do I look? I don't know. Class B district ma will have all district. They have it on MHS
017somewhere but it's Conrad Cutbank Shelby Fairfield Chinook Rocky Boy and us. But in middle school they have voted to allow Browning Hav and De La. So those are included in our middle school. their district had made the choice to allow those three specific teams in. How many are there? There's eight of us in the in the one beach. So, cut bank is our well Chuck could be our longest trip now. One of those two. I was just curious how cut bank. So, um as far as hazel lo That's true. Well, yeah. Yeah. So, anyway, we will have to advertise for those. Do you have any more questions before I go on of Okay. Um, and then I have our spring sports as well. Um, so it is my recommendation next year for high school golf
018to rehire Dave Romaner as the head coach, Justin Cartwright as the assistant coach, and I forgot her, but Marta would still love to be the volunteer. So move. Second. Okay. All those in favor? I opposed. Okay. For high school tennis, I would like to recommend the rehiring of Miranda Lynch. We will need to uh advertise for the assistant position though. I like that. Okay. All those in favor? I post. Okay. And then for uh the track uh for high school track head coach, I would like to recommend Kevin Shaw. Um the assistant or two assistant positions I would feel strange to say myself. I'd like to re recommend myself. I don't know if I can do that. Um for one assistant position and we will need to post for the second position. Honors, he said
019they have plans. They have plans to move on. Yeah. At least that's what he says as of now. So moved second. Okay. All those in favor I opposed. Okay. Okay. And then I had last ones that I forgotten were um speech and drama. I would like to recommend that we hire Emily Wixs as our speech and drama coach. So move. Second. Okay. All those in favor? I opposed. And then I would also like to um recommend that we approve Emily Wixs as the volunteer pet band leader. She, you know, she subbed for Eric on his leave with his baby and she has helped them and played with them depending on on the season, you know, in the year of when there's a lot of athletes and the band is low, she's always willing to come
020and be I felt like um to do our due diligence, we should approve her as an official volunteer. So moved. Second. All those in favor? I oppose. Okay, we're good. Okay. Um, and then my last recommendation for hire would be in the past you have hired uh been willing to hire a weight room supervisor for as needed. It's it's been really well covered by especially by the football coaches. I want to thank them. Um, but there are random days and times that people can't come and he's going to be on the river, too. But, you know, when he he's always willing to come and step in. He did it last year. We had Jace before just as a just in case if we need someone. So, I'd like to recommend Coulter all as the wait
021room supervisor as needed. So, moved. Second. All those in favor? I opposed. Okay. And then like I said, um we'll have our handbooks though I've just been going through over the handbooks and everything, but the one that I wanted you to know about since we discussed it is the fact that MHSA has said that they will allow physicals to be um done every other year. I would recommend to you, it is my recommendation to leave our policy as is, which is yearly. Um there's a couple of reasons. one being I see it being a a confusing thing for me to keep track of who has who hasn't and also you're going to have parents of eighth graders I feel because they can play up oh we had one last year but you have to have
022one as a freshman no matter what in there so it just feels like there's a lot of moving pieces so that's one reason is to maybe eliminate some confusion um through the process of making sure we're covered but also So, I feel like these guys grow and change a lot in a year. Things happen in a year. You know, I I'll tell you as a parent of someone who's, you know, my daughter's her health drastically changed and that was found at a sports physical. And so, looking at it from that standpoint, um, as a parent, I'm speaking I'm speaking as I would be more comfortable knowing that I have that layer of protection every year. So, I don't think there's much action. I just wanted to see if you had any opinions or discussion before
023we went forward. Makes sense. Yeah. Yeah. Okay. Um I did find out this week that the physicals MHSA printed on their physicals that it's good for two years. They're going to change that. But if you have a parent who catches you like it says two years, they're going to change that. But there may have been already some that have been out there that um because they had that printed and a lot of schools uh it sounded like at this we're not going to go to this every other year in their school policies. something. Um, I think that fell. All right. Thank you. Back later, baby. Um, good evening. So, you walk the halls in the high school and the elementary, you go down there, you'll notice that um our cleaning crew is um hard at
024getting the rooms cleaned up and um get everything organized for the start in August. Um Larry and Brooke were of this school and we have Danny who got me down at the elementary and um we were in there every day and um one of the gentlemen that I was with kind of commented that they've got every all the toys out and they're running them through the dishwasher and stuff like that. I mean they did that at Christmas time too, but um it's really needed down in the elementary to u really get everything cleaned up and start the year all right. And so those four people are doing a great job. Um outside staff is continuing as you look around. Um there we're working on the room list right now to try to get some of
025the organization to um their desks and chairs and whatever they're needing to uh accomplish what they want next year to the classroom. Um we started um uh with Lancet. We're going to uh mark those out and we'll get those cut out here in the next week. Um as far as the shower stalls in the junior high locker room and the girls side and then um with the financing, we'll install those in July and um Craig will have that all taken care of and then we'll put stainless like we did down at the elementary and um put the faucets on stainless. So, um, and then we'll try to get at the tile and get it cleaned up. Larry thinks that he might be able to now that the water is stopped, we'll be able to get
026that, um, stain off there and we'll get the, um, which we call the visitor girls locker room already cleaned up and, um, get everything kind of organized in that one. Major project Liberty is out here. If you look out, you just all you have to do is look outside. Um, piping is up and the base was poured today by Casey Anderson excavating. Um, Casey did a great job digging and and found some lines that were um, not traceable and didn't damage anything. So, um, and that was a blessing because there was a gas line that he went across the top of and they noticed it before he split it. So, um, basic board, they're in the building with the piping. Um, and they have all their parts pretty well ready to go. They're organizing things.
027So, the biggest part of the project now will be Northwest Energy. And they are scheduled for the week of July 14th through the 18th. And what that means is that the power will be shut off for that week. So, um, Gi and the Gals might have to run down to the elementary with their stuff, um, and set up a shop down there. Um, they're they're bringing in a couple extra guys on Liberty's part to try to get it done. He thinks he can get it done in a week once they get that reset. And watching him work, this gentleman this semester, um, I I have no doubt. We we've discussed it that we couldn't be down more than a week and he thinks that if it did it might be a day or so, but
028we get the power back on. So, um they'll have it traced down to this end and get it on first. Um also in that same period of time, we're looking at um what we're going to do to get the power out here to the stadium to run the sprinkler system. A whole week in July is dead crop. So, um Josh was over with Northwest and he's looking at um working something out with one of the 480 poles over there on that other side of that coming off that other um transformer and he's going to get um a solution to us that we can tap into that so we can keep that going. If not, we're going to be using generators. The only other power is a cross over TNI and um the only other way
029to get that in there would be to make a shallow trench and Casey said he could do that um and then bury a line underneath that driveway otherwise it'll be tore up. Um so that that's a problem we'll get um taken care of, but one week on that football field in the middle of July is not going to um do us any good. So we're working on that. We met with Milk River today. Gary was down. Um the materials are ordered. They hope to stay just next week. The materials are taking just a little bit longer because of the quantities. Um they want to bring them all out at once instead of two or three loads. They're coming out of uh Northwest Pipe out of Great Falls. They're hoping to start this next week. They
030are looking for a house to stay in. So if you have anything, let me know and I'll get a hold of them. Um how many? What? Yeah. Yeah, we're working on that. Yeah. Did they call? They said um so anyhow, they are looking for a house that they can stay in for um they want to get it like for two to two and a half, three months, whatever it's going to take, but they want it a solid house that when they come down on Monday, they don't leave until Friday and they're they're they're not moving and traveling. They're here and they can work late and um they're going to put some money into the economy. They were talking about which places to eat at and how close it was uptown and ordering lunches and having
031them brought in and stuff like that. So, um we went through the the walk through again on the plans. Um we're under deep understanding of where we need to go with the pipe and stuff like that. That's that's just mundane stuff. But, um we're ready to rock and roll on that and um can't wait for them. They're going to stage in our uh elementary wood shop like Lom Bro did. That way they can bring their pipe and their trailer will be out back and they can work out of that door. They can bring their fittings in and they can stage them all on tables and they can have everything there and then just go back and forth to where they need them. So, um and we did with Bone Bro and it was it was
032perfect because they didn't have to keep going outside. Um the stack project, we're still looking for Mason. the guy that was going to do it backed out last week. Um he's got another commitment in July. So, um they got a hold of Pum and they're working on trying to find a guy that would be able to come down um and get that started. Um and Brennan is still scheduled right after that uh stack gets tore down 8 ft and capped. Brennan is still um has his parts and he's ready to come down as soon as he is told that he can be done. He'll get the crane ordered and get the lift. So that's still scheduled from July. the high school heaters. I have contracts here and so we won't sign those contracts because it's
033the third down like it always has been and we'll wait until July to sign those and I told them that um which they're good with and then they will um press on order at that point in time. Um so the project will go forward after July 4th. um the price that they've contracted in this assignable contract at 26,225 per year, which is relatively close within a few dollars of the other ones. Yeah. So, there's two contracts that we'll have ready to sign in July and then they'll order those and we'll get the money part taken care of. Um and the band room, you know, we put that, you'll talk about that. We put that on the list. they will while they're here, they will look at that what it's going to take to do that.
034Um, and get that going. So, they're going to have to investigate just a little bit on that. Um, and I know that was on your report, but that is also within this limitation. I'll start tearing that science room apart and have it ready. Um, when the heaters get here, they'll be able to move right in on that one. And then we'll just pick that other room, whichever one um, we decide on those two rooms. So the band room they're gonna tell it's in the air which way we're going or are they gonna on what's that on the band room we were talking will want to know the cost of a new one versus having to go through that one versus cleaning it right. Are they just going to clean it and bring it up to
035speed? I think that was going to be a little bit cheaper. Okay. I think it'd be quite a bit probably. Yeah. I'm thinking, you know, the 4,000 probably by time we get the coils changed and stuff like that. Okay. Versus 26. So, you okay with that? Yeah. Yeah. Just wanted to make sure. But that was, you know, that that band room was the priority because of the how cold it is back in that corner and and they just have not been serviced. I mean, they they and the coils have never been changed and stuff like that. So they update that. Um there's flow down there and we get heat down there. It's just a matter of getting it out. So And you're comfortable with that on Yeah, I am. Yeah, it on good days you
036can feel it in there, it's not too bad, but then there are some days it's not. It's not the flow, it's the exchanger. Okay. And once they did that exchanger there and the ones in the high school uh gymnasium, once they got that all all taken care of, we got heat like crazy in both of them. So, it's um I I think once they change the coils out, I think we'll be okay. You know, they plug over time from the water. Sure. And so, it's just like the radiator on your car, you know, it plugs up and they never flushed or anything like that. So, I think once we get that taken care of, they'll get circulation and we'll get heat. But they just they don't flush them. They just change them out. Yeah. Not
037any to me because of the age of that 19 that's a you know 58 58 or 68 edition one or the other 60 years I change it. Yeah. Once you start cleaning you're going to have probably you still have an old unit. Yeah. end up um and uh we're going to determine that room and then also um and I I don't know Cali had it on the notes for um the chair, but um we have a recommendation that we um hire Corey Walker this evening. Um he'll be working at both schools and helping Cali and and Connie um do some stuff that they need done and he'll be in between the two and helping the gals with the carpets and stuff like that because he knows how to run the machines at the elementary. So
038um and do you want to do that now? Is it better? Was he on the list? Leave Leave him on there. I didn't know. Okay. Okay. Didn't know. So, um, with that progress is going and we should be ready to go in in August. They will be running into school and we knew that, but we're working on the areas that that are going to be affected the most, the classrooms and then the downstairs they underneath they will be working on probably during school. Um but they are they're ready to start we went through the classrooms and all that stuff about ripping out and what you know it's going to take and um we'll they want to start on instead of bringing I think four guys they'll have six to start off so that they they
039can make up some time. Um and again once they get the product here and they get staged out they got the plans and um he's going to actually stay with the project. This young fella is going to stay with the project. So it's not but they're moving around. He's here for the duration. Uh do we need is there any plan for your crew down there for water shut off throughout the summer? We um we discussed that today, but they're not going to have that. There's only they're they're going to bypass. Yeah. And they're going to put in a valve system down there that part of the school is going to be on. Oh, okay. And then part will be off and they'll work on that part and then they'll then they'll cross over. Cool. So,
040um we went forgot we went down and he marked out where the valve is going to go. So we can cross that over and we'll have half a school. So that that is a good point. They normally they just load the valve and shut it down, but we they're going to do a crossover valve. We'll have the school all summer long. So part of the toilets will be working at one end and they'll just have to move around. Thanks. Okay, Roxy. Yeah, I think I maybe I was gone last year, but I'm not on the agenda. So, I don't have a very long report. I know, right? Um, I'll pass this out. Like I said, it's quite small. I know people are starting to meet. Um, we had a very busy end of the school
041year in May. Our sixth graders um came up and visited the middle school. Um, Brianna and Pat did a great job of welcoming them. They did that on May 16th. And then we had an end of the year assembly on May 19th and that went well too. Completed with the sixth grade graduation. Track and field day was May 22nd and it looked beautiful. It was a very nice weather day. And as always, the playground party on the last day of school was rocking and so um it seemed like the end of the year finished up well. I know a lot of teachers, in fact, I have teachers this week that have started to take um some of their professional development courses through the Golden Triangle, which is super great, and I love that. They always
042come back with great ideas for how to benefit our school for the next year. I feel like in terms of looking forward to the next school year, we're um we're prepped and ready. We have the majority of our schedules all done are working to make sure our enrollment's updated and making sure our handbook is ready to go. Our theme is set, which is always important. And then um we have a few hires tonight that we'll make later on. But I wanted one thing I wanted to discuss a little bit was the change that we've made to preschool. Um, so in continuing in continuing to evaluate how we can best serve our young learners, I feel like it would be beneficial. Um, and we have the ability to move preschool to full days. And so we're
043going to do three full days in the kind of like the before Christmas break and then four full days after. Roxy Allen has been amazing in building the calendar to make sure that we meet our hours because now there are quite a bit more hour requirement um requirements and things like that that we have to jump through to make sure that we receive funding through the targety targeted early literacy program from OPI. And so with that um like I said you can hire them later but Lynn Dana has agreed to come back and support in the preschool classroom as kind of like a preschool grandma. We're really really excited to have her. And then the last couple weeks of school, I had a few conversations with people about working to fill an elementary um special
044education pair professional position. And so um Teresa Jerry has agreed to take that position and hopefully we can secure a place for her to live. Yes. Do you guys do the younger preschoolers have the option of skipping daycore or They do. Yeah. And we even gave parents the option if they wanted to pick kiddos up at like 11:15. Okay. Yeah. And so we're planning a rest time, especially Yeah. How many kiddos you expect? I think we're right around 13 right now. Yeah. 13 or 14. And our kindergarten class is sitting right at 14 or 15. So a little bit lower numbers than we've seen in the past, too. So there's some out of town kids parents who will be delighted about this. Yeah. I like like that they can send their kids on the bus
045in the morning and Yeah. Yeah. It's a long day. Yeah. We're always willing to consider new suggestions on how to better our programming. And so I think that Mrs. Jones and I we had a lot of different discussions about it. And um and I think if that's it I definitely I especially feel that it's best for children that are going to be doing preschool another year. It helps prepare them even more for what kindergarten will look like. and and full days give them a better picture of of what a school day looks like as long as they're given rest time and play time and visits. You can come in and read stories and take a nap too if you want to get get your little nap mat. Yeah. I guess if I'm not in my
046office next year, you might know where to find me in the preschool room. So, no. Yes. Any questions? Perfect. Yeah. So, as far as the general report, the purple pages in the back, um you will see that we are right at the to the nitty-gritty. Um which is always like the most nerve-wracking part of the whole year. Did we have enough money to finish? So, I think we'll make it. Um, and hopefully there's just a smidge left over for our reserves. So, you always want to keep just a tiny bit so that you go into that next year with money. Um, reserves are kind of a tricky weird thing. So, I'm still learning on those, too. Um, but all of our funding looks okay. I will make the um transfer from the elementary transportation will
047go um they always owe the money to the high school transportation funds um because of how Janette had that billing set up a 100 years ago. Um I got railed on it today at clerk meetings and I was like well Janette did that and the minute you say that everyone's like okay so she still re um clerk things is always kind of funny. Um because I think she's been gone what close to 10 years but you say her name and everybody goes okay Janette said so. So that's always kind of fun. Um, I always have to call and tell her and I think she secretly beams. But, um, so I think we're gonna finish the year okay, like barely eaked it out. We still have a few more supplies to order and I'll have one
048more um, classified payroll to run. Um, so Connie and I figure we should end the year with just our full reserves. Last year, our elementary school, we ran to nothing and had no reserves. So this year we managed to be 1% better. So that's that's pretty exciting in my little universe. So um there is that. So that's all I have for the general reports. I do need to get a motion to void all year old warrants. Um and I don't have a list of those because I was gone today. Um I don't know if I've ever given you guys the list of year old warrants. No. Um, so we just have to have your approval to avoid those. So at the end of this year, so June 31st, July 1st, we'll avoid all those so
049that there's no crossover from year to year of cashing checks. Any discussion, questions? All those in favor? I oppose. And then I have to do the same thing for FBAS. So FBAS is the all the um student activity fund. So any student activities check that hasn't been cash um at the end of the year. We will void those two. Typically those tend to be and we've called all those people now. They're referees. They're terrible about getting their checks cashed. So um we'll avoid all those with your permission, too. Second. Okay. Any questions or discussion? All those in favor? I post. Okay. I have no obsolete property. And then the next one I need a motion on is for individual transportation contracts. Um, and those are the contracts we offer to families that have to drive
050more than four mile three three miles to the either bus stop or um from there. So, you have the option from three miles from the bus stop or if they live um on the Highwood section if they live because we don't run a bus that way. We don't have any students that way. Most of our students are just three miles to the bus stop. So if you live more than three miles from the bus stop, you get a small check. We just approve those as a whole. Yep. Do I need to abstain from this seeing as I'm part of that? You do. Yep. So moved. Okay. Any questions or discussion? All those in favor? I oppose. And at the next meeting, I actually have a list for you. Um, because not all of them have
051come back. That's why I don't have a list for you tonight. We're missing two because I think we have two new families that we reached out to. So, that we missed last year. So, and sometimes they return them and sometimes they don't. Lots of times they don't. Um, like myself, I would fall into that category. I just don't. It seems silly for the school to pay me to drive to work. So I don't turn that. That is it on that. And then the multi-disipline transfer. Um this is where if I have any funds left over certain funds I can transfer out of at the end of year into like our multi- district um fund which is essentially like you know I can pull money there for a rainy day. Um typically sometimes in the past
052we've had money put in there. the last couple years. We hope not. Um I don't anticipate that we will have as much this year, but just in case, I'm surprised. Um I would like the board's permission to transfer up to $50,000 into the multi-dist fund. Did you have a line item for that? Yes. I'm just curious. So if you I think there's $2,000 in there now. Okay. Okay. So it's 282. Okay. So you'll paid the interlocal agreement 282. We started the year with 11 and now we have remaining balance of,633. Yep. And then um the elementary has one too. It's 129 the flex fund. And there's a smidge more in the So, and that's we paid, you know, used some of that um for some of our maintenance costs is what I've used. That's for
053that one in the elementary. We took that 9,000 out of there to cover some maintenance expenses that weren't we didn't have enough for in building reserve. Thank you. fun by heart. So the clerk's came and came to take a quiz on all the fun. Connie does very good, but she's very quick and she knows them all, but she's been there a long time with the Yes. Do we have? Yep. First and second. Okay. All those in favor? I I oppose. So next is committee refer to meetings. Start with policies. Um, we had a policy meeting and I'll let Jamie go over some of her stuff and um we one of the policies that we that we talked about was the wait room policy and updating that. Um, we also um had some updates to the
054elementary handbook and to uh we we discussed a change on our um alcohol and and drug policy in the handbook as well. Um Jamie, if you want to start with later. Okay. Okay. Um, do you have a copy of what it would what it looked like what it would look like updated after our discussion? So, a quick rundown of what changed on this versus what you had seen before was um on the front up under Sunday, we added the hours that you had approved um a couple months ago. And then on the back, right above the signature lines, the very last paragraph, we added um the specific date of June 30th. It just said in June before. And then we rewarded a little bit to follow that that following sentence. It says, I further understand
055that the gymnasium and weight room may not be available periodically due to maintenance and upkeep. We took out that it would be closed. I think you had it closed for a month in the original one and we just stated um it'd be not be available periodically for maintenance and upkeep to cover us for example under situations of the 14th through the 18th. Is that what you're saying? Yeah. So I will call all the users and tell them and we'll we'll post signs and then I'll call all the users and tell them that it will be closed for that week. Um, we have, you know, we have random things like that that occur. You know, when we had our little flood outside year and a half ago or whatever it was, um, um, maintenance when they're
056doing the floors, we'll post that, you know, that they're refinishing and not able to use the gym during that. um since our discussion on that during the policy committee um I know that uh I've received some um phone calls and you may have as well about adding hours or changing hours to what you currently have. And when you look at what they're asking in one singular ask, it very much makes sense and very much understand it. and maybe even agree with it. But when you look at the fact that now that you have to consider everything else, you know that if if your ask by yourself makes sense, but then you're going to have an ask that makes sense, but it's different than yours, and you're going to bring one in that's different, and it's
057just going to add up to a lot. And so, even though they're valid and very much understandable by themselves, when we put them all together, it makes for a lot. It's like a conversation I had with one of our coaches in the past. They were um advocating for their team, which is what we hire them and want them to do. They're passionate with their ask and and their questions seemed obvious in this small situation, but when I had to answer, it wasn't the answer that they'd hoped for or what it seemed like. Because when you take into account what you pay me for to know the policy, to know the rules, and to consider all of the other pieces in place, you know, then the bigger picture, it doesn't work. Um, and so whether or
058not you want to change the hours, it's up to you. Um, I think that a couple things to remember is that we do have to remember who we're in this for and we're in this for us and for the kids and we need to do what's best for us and for the kids. We offer open every night. There's open gyms. Um, there's open weight rooms. Uh, Cali and I have never turned kids away. They show up and I'm in my office. They show up. I've gone inside my computer. Well, they've shot baskets. Well, I've come over to the gym, but um we need to do what's best and easiest for us. And I think we also need to remember that this is not a messenger I can go send out. Like when you get the
059messengers from the school for the kids, when we do make a change, I'm going to have to come over and I'm going to have to phone call or text individuals all through that list. And so it's a lot. And what if I'm not here? Um, and so I think we need to remember that if we're going to rely on, oh, we can just change hours, it's it's a lot on Carly and I to change the key cards and to do the calling and the and the messaging. So, um, I just wanted to recognize the conversations that were brought forth with the desire for more hours for the public, but also say to you that we need to look at what's best for our facility and what's going to work best for us keeping it in
060place for the kids. I have a couple questions. Um, I have a request coming from families with kids, some of them, some of them not. Okay. And I think that's where I I say it's easy to look at one situation, but then you have to think about it as the whole. So, could you walk through a couple of the requests that you've gotten like what the timing changes? Some would like that open earlier than 5:00 a.m. Wow. Um, some would like you to extend Sunday to starting at 5 the entire day. they want at 5:00 a.m. to um at 400 p.m. or 7:00 p.m. if they could get it. That was another request. Uh, you know, that's where I say it's going to be a lot where can we close it down? Yes. But that's
061a lot to ask of us to constantly call and message that, hey, you can't come this day or no, you can't come this day. So, those have been the three main asks is to open earlier than 5:00 a.m. on the weekdays, to extend Sunday to morning hours starting at 5:00 a.m. Um, and then to add hours during the summer during the day. The one that I had isn't specifically related to anyone request, but when I started looking at the hours, I was like the Monday through Friday hours feel like they're designed around a school year and a little restrictive. Like it's only it's only four hours total, five days a week. And I don't know, I just I mainly am concerned about our students, families with students being able to practice as much as they
062want to. And I get that. I also, you know, said, like I said, there kids have shown up. We've been in the gym. We've have kids tell us they're in the gym and we watch them. Yep. Um do that all the time. We make we make it work for those. there. You know, if it works, if it'll work, if I'm not in the middle of something Zoom, meaning that I can't be, I make it work. I've come to the school over here, Connie. And we also have the night times open for them is the other thing during the like open gym hours, you mean? Yeah. Yeah. So, but students, they do have more. Yeah. So, students have some opportunities. I I get the ask. I just want to make sure we're not taking time away
063from our ability to be in the gym when we need to do things and clean. And I must have overlooked Saturday. I didn't realize it was available all day. It is Saturday unless there are events in practice. No. And my perspective of this, you know, Sunday you can you can try to download and that's why we originally had Sunday shut down was because you had 5 a.m. only talking about two customers in there. M those are the two people that are the most. And I'll say it right now and I I'm on the air. There's only a couple people that are be that really want it at 5:00 a.m. or they want to come over 4 in the morning. Enough of that. There's hours to the business. Leave it at the way it is. If
064they want to be here, they can be here on our hours. Wait, how do you handle um groups like if there's a adult volleyball or something like that? We haven't had that come forth yet. I was a little worried about that and I kind I went to the volleyball group that used to come. They didn't have the desire to come back yet because I was I was worried about I don't know how to approach that because we don't have that really. Yeah. Right. Okay. But we haven't had anybody express interest in that in that matter right to me anyway. And I did reach out to the ones who used to do it that I knew and they did not have an interest at that point. Okay. And of re rejoining and doing that. And this
065is has it been a year since we started this not quite quite okay close. I think we might have things like that come up. This isn't really pertaining to students and it's the general public. I mean, it's pretty everything seems pretty fair with how, you know, how it's written and then, you know, the students obviously have a more of a right to the gym. I mean, then they've called their coaches and I've seen coaches show up and open the gym, right? Anything Monday through Friday during the during the day is just going to be trouble. Yeah, because then you have Russ or I or Connie running down there and what is going on down there? And right now with with the projects going on and Pete and Larry and everybody else, it becomes a hassle
066to have people in the gym. It's bad enough in the weight room. And um I I feel sorry Jamie's going to hear the wrath of it when we close down for a week because we don't have any power and they're going to want to still come in and be in that room with spotlights or whatever. I don't I don't know. I don't know how they're going to live without that music going either, Jamie. Well, I Yeah. Also wanted to say that, you know, it's a it's it's a I mean, they do pay a little something for this. do, but they're not entitled to it, I guess, is what I'm trying to say. And um so, but also that small fee is going to help us. I mean, both our I'm going to come to you
067with some obsolete property. Both our treadmills are dead. I need to go buy a new treadmill and they're two years old. If you guys look around at the other schools, there's a bunch of them that are closed all summer long. You do not get in school at all. So, I understand that fee, but also it's for usage. Yeah. No, what I'm saying is that that these people aren't entitled to use the school whenever they want. So, you are doing them a great service if you have to close the gym and you're calling every single one of them to tell tell them that I think that it would be adequate to post the hours on the door. Try to give advanced notice if there's going to be a closing, especially if they're out of town. But
068really, you shouldn't have to call everybody anytime you close the jam. How many faults are out there? How many calls do you got? Uh I I know the main ones I need to make. There's pretty close to 50. Uh but as far as as far as public usage, what do we have now? 10 10 10 families. Yeah. 10 10 households, I think. Maybe now. Yeah. Yeah. Coach Coaches can coordinate. Yeah. and they can come in, you know, it's in our it's in our handbook that they are allowed to come in and coaches can come in in the coaching. Well, if we specific spot on the doors where we post summer gym hours and you put notices up there, it's going to be closed, that should be adequate. Yeah. So, that my recommendation, even though like
069I said, I understand their asks personally, it's just when you start doing all of them, I don't see how we can keep giving. And we've told any student athletes, all they have to do is come to the office. Connie and I are here in the summer 6 a.m. to 6:00 pm. All you have to do is come ask us and one of us will grab our laptop. There's a couple of them out here and they're they're they're college athletes. Yep. They stop in, they see me, I'll let them in the gym. I'll sponsor them. They know that. And they'll stop. They will stop. I have it all the time. I will sponsor those kids. They know where I'm at. They know where you're at. we know we're here with the kids and but it's controlled
070and and those are out there I mean and they'll come out and then they'll come shoot around and then I I agree with Jamie on that we should keep the hours and everything but that's my recommendation to the board of keeping um what we discussed on the student handbooks or or do you have more as far as the alcohol and drug policy? There was a um section in there that said that the administration under board review and approval has have the ability to adjust the above consequences for any individual as being necessary for the student and the situation. Um we talked to talked about it as the polic as the committee and recommended removing that. Um so it is at board's discretion instead of the administrator having the option to change it. um just to
071take a little bit of weight off of the administrator and make it a little bit more straight across. I guess um the elementary the elementary uh handbook there was some additions um cell phone usage and then there was some additions as to um offenses and and um possible punishments. I don't know if you want to talk about that in Roxy or Sure. We just kind of added more um this reflects more of what was in the middle school and the high school handbook in terms of situations that we encounter and possible options of of choices um for consequences. And so we've added Saturday school, we added after school detention um and just some clearer definitions. We also changed our cell phone policy um to I like don't have a problem if kids bring their cell
072phones to school if they're in their backpacks and then we have levels one, two, and three if they're caught with them and there would always be a phone call even on a first offense. So yeah, and that also included smart watches, too. Yes. And we decided that smart watches were also included in that. So they can have their watch on but if it goes off. No smart watches need to be in their backpacks. So and now it's policy. So now we that was like I think that the cell phones are a manageable um enough issue or they were last year but smart watches came up a couple times with challenging situations for staff. So because they're basically a cell phone. Can I can I inquire as to why you're taking administrative power? It's called the
073honesty and integrity. Yeah. Honesty uh part of the honesty and integrity clause um or truth be told option and it's at the bottom of it and it was just felt that one was going to come through the board no matter what. The administrator will bring it to the board and talk to them about it. But it's also taking that that liability off of the administrator and putting it on to us. It effectively undermines the whole policy because what happens is parents will come and say, "But you can do whatever you want. You don't have to follow policy. This clause right here says you can do whatever you want." Right? And it's like, "Hey, you've been caught." And they're like, "Okay, well, I'm going to read self-report right now then." And that gives them the opportunity.
074So, we're taking that, hey, you've been caught and giving them like, okay, you can be honest with me. Well, a little bit too late for that type thing and take that out of the equation. It kind of made it phrase where rather than a black and white policy. That makes sense because there's no flexibility in the policy. The other thing that we as far as that policy goes is we updated the terms of extracurricular activities and co-curricular activities. to be a little to include pet band and uh what was the the other band, right? The honor band. Honor honor. Honor band or uh mass band. Mass band. Mass band. Yeah. Yep. Just math band is a extension of the classroom. But pet band is choice and honor band is a choice. choice or co a
075singular activity. Yeah. And FFA. Yes. Yeah. So, which did you include? So, they will be allowed mass band because it's an extension of the classroom when they take the whole band to play in front of the adjudicators and then in great balls and because it's part of their class. Honor band's something that they have to call like they have they choose audition for. Yeah. and pep band we was considered was already as an extracurricular and FFA was considered co co-curricular co-curricular because of the so are they ineligible for it would be ineligible if they broke the policy if it's part of yeah they wouldn't get to go to the contests or overnight trips for a year yep Well, depending on which level depending on which level you are. Thank you. We did have that discussion
076and look back at the history and that policy was used. It was determined once or twice in the last 30 40 years. We didn't look back that far. No, we No, we just at least 30 just with references, local references, retired local references. Um I I don't know if this classifies as a first reading on these or well I know we were on because it was through committee it's committee recommendations and tech it's first reading. We kind of talked about it in second reading on the elementary handbook but well she brought part of that to the board the last meeting and made some changes this time. Yep. So, is there a reason we need to approve it this month or you want to just do it all together the next month? Absolutely. Are we ready
077for buildings and grounds then? Yeah, that's all that I do. I don't have much pretty well covered it. So, um the only thing we did discuss a few future plans and at one time at Mr. Hold and I discussed getting together and working on a a long range committee which I think this fall we should pursue that so we can start getting these things in order and not really surprised and know need to be looked in case any I think it would be a good idea this fall. Yeah, I think this probably just time, right? Other than that, Russ covered everything. We discussed all the major projects and sounds like they're still moving ahead. So, it's all I got. Okay. Um, so there is no second reading of policies then. Okay. But we can have
078that on the agenda for next time. Yes, I have it written down on the agenda. Um, and do we need to schedule any committee meetings? We don't need anything, Doug. No. Um, if if at some point um in July if they if you want to walk afterwards or whatever is we can. Okay. If anybody wants to go afterwards or whatever, that'll be fine. That'd be great. Personnel or anything? I think we're good. We're good. Okay. So, I guess resignations. I passed that here. So, we have one resignation from Fai. I have the letter right here. I know it's just my short and then we have some varing. So we will start with Jamie Ball as AD. So move secondly. All those in favor? I I oppose. Teresa Jerry is an elementary aid. So moved. Second.
079All those in favor? Um Lynn Dana as an elementary aid. So moved. Second. All those in favor. And the last one on the list is Corey Walker as summer help. Okay. All those in favor? Okay. So, future agenda items and leing items, the second reading of the policies. Okay. So, with that, we are ajourned. make a motion. I'll second because people can protest and people [Music]