001States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Welcome, welcome everybody. Welcome. Welcome. Um, which one do I read first? Either one. Okay. Notice of the meeting being recorded. This meeting of the school board of trustees committee of the board of trustees or committee subject to the open meeting law is being recorded in accordance with sections 2-2-301 2-3-202-3-203 and 2-3-214 MCA. All members of the board, committee, staff, and public in attendance are advised that the public portions of the meeting will be recorded in both an audio and video format. Cameras and recording devices are placed throughout the meeting room um to complete these recordings. Everyone in attendance is reminded to honor basic rules of decorum during the meeting and guidance
002associated with providing public comment as stated in policy 1420F. By remaining in the meeting, those present consent to being recorded and displayed in the footage that will be posted on the school district's website. General public comment statement. The board recognizes the value of public comment and the importance of involving members of the public in its meetings. The board also recognizes the statutory and constitutional rights of the public to participate in governmental operations. To allow fair and orderly expression of public comments, the board will permit public participation through oral or written comments during the public comment section. Individuals wishing to be heard by the board shall first be recognized by the chairperson. Individuals after identifying themselves will proceed to make comments within a reasonable time period. Citizens may comment on items within the jurisdiction of the
003school board that are not on this meeting's agenda. Citizens may comment on agenda items when an item is discussed. Citizens may not comment on matters related to student or staff privacy. The chairperson may control the comment period to ensure an orderly progression of the meeting and may redirect or terminate an individual statement when appropriate, including when the statements are out of order, too lengthy, personally directed, abusive, obscene, or irrelevant. Can I read the score? No. All right. Any public comment? All right. Seeing none, we will move on to reports. Um, do one of you have the elementary principal reports? So, um, Mr. Richard, as we all determined, is not present. Not present here. Um, I think he's in Mexico. Um, wanted to report out um that we're still, you know, trying to fill a couple
004of uh positions um down in that world. was keeping an eye on um kindergarten numbers. Um we had uh three in district kindergarten uh folks come forward. So um that is probably um I'll hold that number so I have the accurate um number for everybody as of today. I actually saw there was a couple of twins. They were in the building today. Um that pushes that number of in district. Yeah, that makes more sense. Up to um 17 uh in district. So we're kind of still, you know, like right on that threshold. Could probably run that as a single. Um we have run it, you know, as a single at that number. Um keep in mind that we, you know, have applications in from three or I think four now out of the district uh
005kindergarten students which would yeah have four that would be up for a vote at some point in time but not for tonight whether their applications are in which could put that number 21 which is more comfortable uh to run to but you know it's just something he's kind of keeping an eye on it's still very early um on on that situation um but those are the the main things um that he's got to keep his eye on staffing as well as kindergart school principal. Um yeah, not a whole lot. We we met um yesterday again on the middle high school schedule. Um just trying to get that more solidified and it's close right there. kind of dependent a little bit on some elementary things as well. Um but otherwise report cards went out. Um transcript
006work for graduating seniors about it. All right. Superintendent data. Uh so we have the included in um the report section is our um sixth through 8th grade data uh presentation. Um you know overall talked through this morning um that copy uh with the folks that were there. You know this one I think we can move a little bit slower with. um there's not as much as when you compare it to the K5, but if you just look specifically at that sixth grade reading score, um I think where we said at the district level, um looking at it, they came in in reading, you know, above the national average. So obviously you want to maintain uh that um that standing as well as that trajectory. Um so, you know, about three points ahead of the national
007average. And then our sixth grade reading scores, they're, you know, just under seven points ahead of the national average. So, not only did they stay ahead of the national average, they actually, you know, extended um uh the gap um based upon their national counterparts. We had, you know, almost 70% of the kids in that class as being in that 60th percentile uh nationally. So, um really good numbers. moved everybody out out of that, you know, um first through 20th percentile. So, we didn't have any students kind of 20th percentile or below. Um so, lots of good things to to report from our sixth grade. Um even scores. Uh math, you know, um a different story, but I think the trend is the same. Good positive growth in sixth grade math. came in three three over
008three points almost four points behind the national average there and um sent them out the door as being a point ahead of their national counterparts again we need more kids up into that 60th percentile. So um again definitely strong strong showing uh when it comes to the math scores in sixth grade um that common thread uh will hold here as you'll see you know three points ahead of the national average for our seventh graders uh in actually you know 2.9 um but pretty close to three ahead of the national average but then we extended the gap you know to to um about four and a half points there. Um coming in behind in math um at the beginning of the school year and then ending, you know, three three and a quarter points ahead of
009of the national average as well. Uh over half the kids math and reading that 60th percentile um for our seventh graders. Um and then eighth grade data. Um, I think that one of the this would be I think the growth area uh to to look at if you're looking at the middle school to middle school data probably didn't see the growth that we saw in other grade levels and in other subject areas but at the same time that growth is about what you're seeing across the national average. Um would would have liked to have have seen that probably score go up a little bit. we lost some kids below the 60th percentile, you know, so there's definitely something to to look at with our eighth grade reading scores um and you know what might be
010developing there. Um when it comes to math, you know, um doing pretty dang good um with those eighth grade math scores well above the national average. Um, and that tracks with when we send kids to those math competitions and, you know, the performance that they have, you know, so you start to try to align as many data points as you can. Um, that, you know, we're seeing some good strong trends with our math programming. Um, and then science, you know, um, same story, more ahead of our national counterparts um, in that realm. So, um, growth there is always, but I think, um, at the district level, I'm proud to report that we're making some pretty good gains. Um, I'd like to see growth, uh, from the beginning to the end of the year. Okay. Any
011questions or comments on any of our reports? All right. Moving on to the consent agenda. I move to approve the consent agenda. Second. Ken has moved to approve the consent agenda. Don has seconded. All those in favor? Oh no discussion. Very good. Very good. Cut myself. All the comments. Uh, all those in favor say I. I. All those opposed, same sign. I think that's six. [Music] Motion passes six to zero. Uh, on to new business goal setting strategic plan. All right. There we go. Okay. Um, district policy 1610 uh states that I put that in the board packet. Uh, each year uh during the month of June, the board uh will formulate or review the annual objectives for the district. Um, and have available a written comprehensive philosophy of education with goals that reflect the
012district's philosophy of education. Uh, shall be in writing and be available to all. uh the conclusion of the year, superintendent shall uh submit the report to the board which reflects the degree uh to which the annual objectives have been accomplished. Um included in the packet did the same thing last year is the integrated strategic action plan. Um and then you also see included in there um the action uh that has been uh taken to that. So, um I think there's probably, you know, some discussion that needs to be had on the in integrated strategic action plan. Um it's, as you can see from the beginning, it's work that began back in January of 2023. Um and I actually think that the work dates back a year before that almost, right? I think it I don't
013know what month it would have been when we started that, but it was definitely 2022. Yeah, because it was before we were on the board. Yeah, there were, I think, four days. Yeah. Yeah. And TSBA came down and they were, you know, spaced out by a couple of months. Um, so I do think it's good um to, you know, maybe think deeply, critically um about it. I'll tell you that it does drive a lot of decision making um to what I think Mr. Dandis does, Mr. Richard, myself. Um like you you begin to hear things like when teachers come with you and they're proposing ideas or when students are proposing ideas um and you're hearing things like the CTE stuff. Um if you're hearing things about like community engagement and it might be a positive
014uh for those um I think that that's where um when we talk about we'll improve community involvement and engagement. I think that's where Mr. Hernandez takes a lot of her um uh field tripping. Um you know like this is really tied into the strategic plan. Senior citizen. That's right. Oh yeah. We send kids up to the senior citizen lunch. Boy and Jette. it really justifies like why you do and make a lot of those decisions. Um it makes it easy to and we had always done this at the committee level, but it makes it easy to spend whatever it's going to be on the asphalt. Um it makes it a easy decision that we need to repaint, we need to realign uh because it's, you know, clearly uh right here in there. It makes it
015easy when when the kids want to, you know, build something or help out with a project or a teacher proposes that. Um it that's the direction that we want to continue to go. Um we did good work I think with the um student ratios and teacher ratios. Um but I think what we're also starting to see is that requires resources um and you know puts the elementary budget I think into you know a position of you know running right at the threshold um of that. So you know my recommendation says board of trustees should discuss the integrated strategic action plans assess the progress towards our goals discuss any changes give direction to the superintendent and take action as the board does best. So when so sorry you have that there at your yeah fingertips. So
016like we have a one through five year planning horizon right time flies quickly. So then there's a 5 to 10 year which you know another year or two puts us at that. And then what progress have we made and do we need to reevaluate or change or So I think there was wasn't there some discussion about like putting together a committee. That's what I'd like to do. Yeah. And to kind of re-evaluate the strategic about like not keep here but re-evaluating or have we made progress on our you know what I mean? Have we made progress on the one in five years? I would say yes. But I think that's more discussion here to our board meeting. I'd like to have some outside members at the committee too. So would you envision it something like
017we did previously like putting this together but maybe not with MTSBA facilitating? Um yeah or maybe not quite as ind depth but we do have you know this is a pretty good document yeah to make sure that like I think someone said when we adopted it to make sure that we are utilizing it and you know checking back on it and it doesn't just go yeah I think it's good that we do like you said when we have an activity or something going on it's directly you can point at which one we're going so it's not like we're doing stuff then it's like well what's the goal of that I don't know it's not on we do have those goals what we do but I think it's good to review because there may be things
018that we would like to do that we want to move that maybe we need to add that goal and we need to adjust it but not start all over because we have a good have a committee to review and update when we did it before Karen wasn't didn't we ask all board members to attend I don't remember I mean I It was more please come as much as you can encourage participation. But we had teachers and we had um community members and administration. I think it's good to include the others. Yeah, I think so too. You know, I'm happy to lead it. I think that it lends to to that. Um we just talked about the CNA program at um budget enhanced advanced opportunities for each student. So yeah, that's a snippet, but that's program.
019Yeah, there's always more. Yeah, I would like to go over it as a committee with other Oh, I was say I'd be happy to attend whether it's a board member or be happy to be on that committee. Whatever. Oh, yeah. I was trying to think was on. I do think most of the board came was Mrs. Ever, our superintendent. I think we actually had a she started it. Yeah. Then we had like a a period a transition period. Um and then we finished it up with Yeah. students too. I don't remember any students there. I remember Mrs. Narner. I was there as a parent. Kathy was there. Danielle break into groups of like people. Yeah. Have three or four groups. In the history of this kind of committee, has having these students been more problematic
020than not having I mean opening that to like junior senior, you know, the older ones that could maybe comprehend what was going on. Has ever been kind of experimenting with that on on whether they can contribute to that? We did the graduate the profile and then I think even some scheduling work there were kids pulled in and I I feel like they were beneficial. Yeah, I think you get the right kids. It's good to have the point of Yeah, there's a lot of Sorry. No, go ahead. Go, please. There's a lot of um Jolli graduates like 10 years between graduations to 10 years that we pull any of them in. Yeah. as adults, it'd be nice to anyway. No, I I think that if if it hasn't been something that's valuable, I think sending that
021out is is another perspective as well as making sure the teachers know that they're welcome to come. Yeah. Yeah. I don't know how much we can get if we start it now versus waiting till school starts. Yeah, maybe that's a good time to start it too is after school starts and when momentum is high time to do you guys want you want to define um who and what you want grade level bubbles um two parents that kind of helps us a little bit um to we got elementary parent middle school parent, high school parents. Um, and then at that point then we can kind of reach out and solicit. I feel like that's how it started before because I was asked as a parent to participate, but then I think as word got out in
022subsequent meetings, um, more people came to those meetings. I think if you if you get a group and this is a committee, but we encourage everybody to come. Yeah. Yeah. you kind of have a committee. It's like this is this is your committee. These are the people. But I'm fine with if you have other people that show up and they want input, we need to listen to them. Yeah. But I think it does help to invite a few people. Just make sure you get people at the table to begin with. And then teachers at the different levels, too, I think is important. Yeah, it'd be nice to have those teachers, at least one teacher at each level. Elementary, middle, high. Okay. Is your random community member that um maybe been in the community a while
023or has interest in the school or no they don't have to somebody that's just a community perspective you can think about it one random community member I think the comment the suggestion about like graduates like within the last 10 years is interesting. Yeah. And maybe you could think about some of those kids and like who's around who might be willing to participate in something like that. A vested community member, a productive member society, independent lifelong learner. It would be interesting to get we have several students that have graduated within the last five years that are now coming back as assistant coaches and teachers as well. So those might kind of fill a couple boxes at once, but they might have a very specific um contribution to make, I think. So some of those we could
024talk about, but I I think some of those would be kind of interesting to ask at your discretion. Yes. Okay. One of those read our minds and just got it. So we have this as an action item. So what is the the motion just that we form a committee to review the progress of continue direction? I'll make a motion to uh to establish a committee for the strategic plan with um all the guidance that we just gave. Mr. Baker, then please rewrite it. So, I'll listen to the recording. I second. Okay. John has moved and Ken has seconded. Um, any further discussion, public comment. All those in favor say I. I. All those opposed, same sign. Motion pass six to zero. All right, personnel personnel action report. So um strategic objective, we have effectively recruited
025and retained staff or align with our mission and vision. Uh recommendation is to approve the June 17, 2025 classified personnel action report. I'll make that motion. I'll second. Don has made a motion to approve the June 17 classified action report and creating a seconded discussion public comment. All those in favor say I. I. All those opposed. Motion pass six to zero. uh transfer authority at the end of the fiscal year. In order to ensure the most efficient use of district school district financial resources, transfers of expenditures and surplus balances between funds are usually necessary. Allowable transfers are defined in state law and require local trustee approval. District clerk Smith will provide further information. Um we don't do transfers every year. Um but occasionally we do. Um since the board approves the budget every August um
026the board has to approve any changes to that. Um once those transfers are done I provide all that information once the auditors have been here. It's usually in the August recommendation is the board of trustees approve transfer authority per year and funds. So moved. All second. [Music] Okay. Ken has moved to approve the transfer authority for year end funds. Jenny has seconded. Uh any discussion or discussion? Public comment. All those in favor say I. I. I. All those opposed? Motion passed six to zero. Can I back up one second to the to the action report? Just a question because I heard classified personnel action report, but there's certified people on that report. Is that correct? But they're in classified positions. There's a egg teacher. Oh, yeah. I just think that we need to change the
027wording of that to say personnel action report, not classified personnel action. Yeah. There's like the summer help on there. Yeah, but they're not being hired for they're being hired in classified positions. Is that all it was was just it doesn't say that's not being hired as the egg teacher. That's the agenda didn't say it. That just was making sure that it was open proper. Okay. Thank you. We can make sure there are certified staff on there, but it's dependent on the position that they're being hired for. Okay. So, you don't have to be a teacher to be an adviser. Does it all first to which was a certified person. What was that? The resignation which was a certified say that was a certified. Yeah, you're right. So there is a certified on there. But if
028you just call it personnel action report then it encompasses everything. So I just removed that word. Do we need to go back and the motion? it the change is not material to the motion. It's up to you guys to decide. I would just ask that the that the word classified be removed from the motion and then you who who made the motion? You okay with that? Yes. I I think that's perfectly fine. Okay. I crossed it out on my copy of that. I mine so. Okay. Thank you. Good catch. Thanks. Uh, non-resident enrollment. Non-resident student applications are included in the packet. There's one. Trustees are reminded to exercise caution um when discussing students um recommendation is the board of trustees approved the attached list. Student number one for non-resident application in the 2526 clear. Is
029that the first grade? Yep. The first grade is already split, right? Yep. And you recommend approve? Yes. 28 students there. Put it at 29. I move to approve the out of district request. I'll second. Ken has made the motion to approve the out of district request and Craig has seconded. Any board discussion, public comment? All those in favor say I. I. All those opposed, same sign. Motion pass six to zero. Uh 25 26 handbooks. We've got a couple of handbooks here. Policy committee met on May 27th to review the classified staff substitute teacher handbook. Activities committee met on May 30th and June 6th to review the coaches handbook. Policy committee met again on June 2nd to review the emergency procedure handbook. Um live links to the draft handbooks are included. So it's just the two
030though, right? classifying an emergency procedure. Those are the only two that are up right now. Recommendation. Classifying the coaches. Yeah, coaches is in emergency on the agenda. No. Oh, emergency didn't get done. Well, coaches is on the agenda, but in the notes, it's in the says emergency and it's coaches that's in the packet, right? And coaches is done. The agenda is correct. So, we're fine. The agenda is correct. The packet's correct. Yes. It's just the that needs to emergency is not done. No, but the classified is classified is done and coaches is done. So, are we okay to take action on those? agenda is accurate. Recommendation is the board of trustees approve the classified staff substitute teacher handbook and the coach handbook. I'll second that. Uh Karen has made the motion to approve the um
031classified staff handbook, classified personnel handbook and the coaches handbook. and Don has seconded. Uh board discussion. I'd just like to thank um policy committee because they get hammered with all of these handbooks for spending the time on them because they're not easy. But I I want to say that I appreciate the fact that the board has some say in it and not just dump it on on the administration to figure it out because the other thing it does is it makes us more accountable to what's in that handbook and not just all yours like well I didn't know what they put in there. So I think it's a very good idea to continue to have board members on those committees that do those hands. It helps a lot. I think it's good. Yeah. And the
032last two years, we've done a lot of work to them and eliminated a lot of redundancy and really worked hard to make everything the language and all of the handbooks match. I think there's probably still work to be done, but every year it gets better. So, we can't anticipate everything even though sometimes we try but Mandy comes up with something. [Music] Uh public comment. All right. All those in favor say I. I. All those opposed. Motion pass six to zero. Uh MTSBA invoices. Invoice renewal and approval. Um they're included in the packet. Recommendation. The board of trustees review and approve the invoice for continued membership with MTSBA for the 2526 school year. Um, happy to talk through them. Um, Felicia will help me. I'm sure uh the public school district board of trustees, the big
033chunk kind of gives you access uh to all of the resources that are um up on uh MTSB NTSBA's website. Um get logged in. All the trainings are there. Um there's a a ton to look at. Also gains you access to a lot of trainings that they put on. Um the policy service maintenance is the um the policy series that's up on our website links in um I think they do a pretty good job with that. It's getting better too I think as they've kind of transitioned into their their new um platform. Um the HR employment risk management program um is is that a new one? It is a new one. I've got a training next week on terminating employees and how to do that correctly. I just saw that one come through. Yeah. Yeah.
034There actually have been great ones on that HR platform. It's been and they're for anybody who's part of this. I think our last training there were 87 people that were on the training and it's stuff that we don't do every day and so it's nice to have that reminder of this is how you're supposed to do it. So that was a good one to read. So that one just came through. It said so the webinar is titled the nuances in determination process of school employees. Um but then it also talks about some of the other services that are available here. In addition to the monthly webinar um there's also six hours of legal consultation u when it comes to contract handbook reviews, administrative evaluation support and other specific employment um inquiries that it wouldn't take
035us long to get to $1,500. if you were running through Phil Martin and you know that's right. So I do think it's a pretty good value. I think that was one that we took on last year and we got it for free several months and utilized it greatly. Yeah. What's the labor relations maintenance? Is that a newer one or we have that one? That's an old one that's more for negotiations. Oh, okay. Reviewing contracts, reviewing CDAS, that type of thing. So, they'll they will probably be handy if we talk about, you know, in our negotiations redoing the matrix. Yes, they'll do some of that initial work on matrix um analysis. And they provide like with the STARS act, they provided a draft MLOU um that we could modify however we wanted. It it's actually very
036I think it adds up, but I believe it's very useful and helpful and we do get our money's worth. That's my personal feelings. I've had a lot of contact with them. I mean there are services that we benefit directly from but they're also services um that they do they work in collaboration with several other groups um on the legislative level. So the stars act they were very instrumental in getting that passed. Um the funding to increase the um transportation reimbursement all of those components that affect school districts. um they're analyzing because legislators will come in and they'll you know this is a great idea and then these guys who do this for a living they're like well yeah if you tweak this and do this and do this um and they also provide um fiscal
037notes to the legislature saying this is the impact of of what you're doing here. So that that's really handy. All through the legislative session, there's a weekly meeting um that anybody that's part of MTSBA can can phone into and it's actually really informational. Yeah, we talked about that this morning too that I think it it should be noted that there is an advocacy kind of arm of NPSA. they've come out with their legislative platform um and they're in support of bills and they're against the bills and they you know their other little categorization is like monitor they're not taking a stance on it. So that is something to consider you know that you know our local dollars are going to you know advocate. However, it should also be noted that you all vote on their
038platform, right? That every year we'll put that forward. Um, so it'll be um the work of Amanda uh this year, but that is something that Don and I, we get down. Yeah, it's a ballot that comes through and we do it as a board. We fill out the ballot, draft, and then the board votes on it. Um, that's an upper down. And obviously we're one of 300 other school districts that are, you know, helping to shape that platform. But I do think they're pretty responsive and they do work with school administrators of Montana uh and they work with Montana Rural Education Association um to I think help shape public education and policy production. Um like I said, I I fully support the recommendation. Yeah, this is like a this whole school stuff is like a
039totally different world for me. So, um the MTSBA resources for me personally have been very helpful. Um the emails that they send out and whatnot, the resources that they have online, the trainings that I've done, um it's been super helpful. and convert to that. It is such a different even to go out on the website and to look at um all the law stuff that they have out there. It it seems very overwhelming, but even if you just the question pops in your head, nine times out of 10 it's on that website where you can at least get a grasp of or a broad view of what's going on. But it does seem like a lot of money, but when you think about like it's available to all of us to access I mean that's
040not chair everybody on well and and as we you know we're talking about the stars act. We had that meeting to update my job description to align with the new law. Um, my previous job description had all those things in it, but it didn't state it very clearly, and we wanted to make sure we were in compliance with that. Because this board took that action, our district will benefit to the tune of $15,000 next year. They did the draft for us. They provided all the information. So, the tools that they provide to us are used. I'll make that motion to approve the invoices for continued membership with MTSBA for the 2526 school year. I'll second it. Don has made the motion to approve the MTSBA invoices. Jenny has seconded it. Any further board discussion? Public
041comments. All those in favor say I. I. All those opposed. Motion pass 6 to zero. Um policy we don't have any enjoy this weekend. Felicia had a how thick is the legisical is that the required one? That's only critical that is currently signed and law. That's just to update the time critical ones. That's not the whole legislative update. It's usually about this thick. Can I change committees? You're bribing me. Yeah, there's somebody nice to you. Yeah. So, once we get through handbooks, then we'll get back to our regular business. Policies. So, yeah, we don't have any first or second readings for policies. Or do we? Oh, no. There's not. That's just a placeholder. Okay. On to discussion andformational items. Uh Milican survey is in um and the item on the agenda is to appoint another
042committee um to uh look at the data um I think dive a little bit deeper into it. Obviously there's a ton of stuff. There's a lot of stuff. Yeah, there's there's a ton of stuff to look at. Um, I think that that worked out pretty well last year. Um, get the committee together to kind of look for some of those trends. Um, and develop some action items um that that come out of that discussion. Um, so we did have some pretty good action. I'm just thinking off top of my head. Um, the career pathways registration document to help kids get better prepared for high school. um you know it was kind of identified that you know even parents that have first-time high school uh students just it's an unknown world right and so to kind
043of help them shape that so we did put together um a pathways document that also highlights I think some of the strategic plan efforts that we've made so that came out of that conversation and then just the basic reg uh class uh course catalog uh document that we had had compiled um was a product of of that as well. So, you do get some good conversations and some good things. Um, I think there's a lot of positive stuff in in the data. Um I think there's a lot of room for growth um in the data too that we seem to be open to if you look to you know some of the comments um that are there and we continue to get really strong uh I think marks on our facilities um which just speaks
044to the continued you know excellence really of our facilities crew that the building is is mostly clean um we've scored high on that for you know a really long time Um the um breakdown is is interesting. Um you know, as you start to get into, you know, the parents, you get into the students. Um I'll tell you that it's pretty easy to see that having lunch at 10:45 is is not all that popular. So, we talked about that. Yeah, we already fixed that. Yeah, we think we can fix that. That was just a Friday uh issue that went in. we can just put it, you know, on the back end. We can do run another period there in the morning. So, some of the changes are easier, you know, some of them are, I think,
045more systemic and more challenging and making sure that the administration is open and uh receptive uh to feedback and criticism uh and, you know, making people feel like there there truly is, you know, kind of an open door to come up and have conversations and have discussions. Um, so we we hear that. I've read it. Mr. Nandez has read it. Mr. Richard's read it. Um, you know, and you know, when you put everything in, um, to the packet, I will say that you'll see blanks in there, and this has been our practice with all of our surveys. Um, if if there's a comment that individually targets um, a teacher, a staff member, that whole comment is removed. Um, it becomes tricky on like just brings up student names or brings up student names or something
046like that. There was a lot of students mentioned, there's a lot of teachers mentioned, there's a lot of staff members, other community members mentioned, those just the whole comment just comes out um you know at that particular point in time. And then other if it's just purely an inaccurate or false and or misleading statement, those are also removed um as well. But it doesn't change any of the the aggregate um dictative quantitative data um with no one's confused. So happy to take questions, happy to have um you know conversation uh about it, but I do think that um we need to get a committee together to kind of look at this and develop some action. Then you get some community members as well. Three, four, three. Do you want me to come to that? Did
047you say no? Jenny. Okay. I got Jenny. I got Dawn, three community members, couple teachers. Yep. I have a request from a teacher um already. Um Miss Ker wants to get on and I think she was on last year. Yeah, she was too. So, she's kind of a hold over um classified student perspective. Did we have students last year? It wasn't on that. I don't know if you hate student on this one. We didn't because we ran it in the summer. Yeah. Happy. Yeah. Well, I mean, how do we address the students complaints if if they're not there? You know your student board two from the student board administrator. Yes. Okay. Got it. I think you're right. I think a lot of valuable feedback comes out of that committee that looks at looks at these
048over years. All right. year and um audit findings. Um the two findings um are included uh which you can add in segregation of duties um as far as you know as long as you've been here that is a finding that we that has been a finding forever because there's only one it I did talk to the auditors when they came in October or in December because we had hired Julie They indicated we will still get that finding even though there are now two of us. Well, what do they want us to do? Have 10. The only schools that don't get that are like Auroral Billings and Great Falls because they have multiple people doing different things, right? All doing different things that don't that don't touch each other. That's the everything touches each other. Even
049though Julie and I are separate people, all of our stuff still touches. So, which is fine. We we've taken steps to try to mitigate those and those are listed in there, but it's still a finding that we will probably get for and then the auditor prepared financial statements. Um, some districts, some clerks do their own. Um, right. Some do. Correct. But I'm not a CPA. Um, and I don't I don't feel like I have the background to do that. If I were a CPA, I would be comfortable with this, but our financial statements are reported to the state and the feds, and I would hope that they be done by somebody. The nice thing is, um, auditors traditionally do not look at every transaction when they come in. They sample and they look at very
050specific things. Each year it's different because our auditors prepare our financial statements. They look at everything because they are putting their name on that and they want to ensure that everything is done correctly. So, and so what ultimately is the recommendation that we that we hire consider hiring qualified person to evaluate the auditor prepared financial statements. Yeah. Billings has a CFO who is a CPA. Okay. and he is the one who does that. Or we could hire an outside CPA firm to come in and renew that and review that if we wanted to add on to that cost. It's pretty stringy already. And I will say this, our our auditors are known for being very stringent. Um there are a lot of schools um who do not use them anymore because they don't like how
051stringent and strict they are. So, I'm very comfortable with how they do things because they like to use the word no like you. Yes. I meant that in the nicest way. I know they really know their stuff. I don't say no. They are good. Yeah. And they they also audited our county if that gives you any um idea about the how the county records. I cannot even imagine because for every school district when they when I pay my taxes that check goes in and the county has to distribute that one check into all of the different funds just for the schools not to mention by an ambulance towns. Yeah. So I tried to save them a lot of trouble so I just don't pay my property. So you're the one saying you're the one having
052our revenue having hiccup in it. Yeah, it must be good to know. You can protest them. I think yes. You cannot pay them. I just write a bunch of checks and send them in. But whatever. Your name's going to show up in Carbon County News for tax lane. It might. Hasn't yet. Get in on Oh, yeah. I'm gonna start reading it now. Every week I'm gonna read the legals. All right. So, review organizational chart. Yeah. So, I think what we need to do, this is a policy, so this will need to kick back down to policy, but um good to good to discuss it. Um a couple that was there one or two. So, um we got the daycare director um that needs to be added in. And I was thinking that kind of fits
053over there. Food service, transportation, and facilities. Oh, great. if we add, you know, the the daycare director and her aids and then and then the aids under there. Um, and then we also need the two changes. Unless there's anything else anybody else sees. Yeah, we could probably look at that policy. Um, our next Yeah, that' be pretty quick. All right. Handbook handbook work. Handbook work. Um, I wanted to hopefully set some meetings um if we could. Um, but I'm seeing that Kelly's not here and we kind of wanted Kelly involved in the emergency handbook. Uh, we do. So, we could probably hold off on that one. Um, and then we've got teacher handbook, middle school, high school student, and then elementary student. So, and teacher. So, if people want to set those meeting dates now,
054um, those are those all policies. Those are the ones that remain. I think that just do a whole date. Well, I mean, couldn't we with lunch? Yeah. Couldn't we put that out? I mean share the you could share the wealth like hiring could maybe take a teacher one or negotiations could take negotiations could take us with I think the good thing is that we're getting them better and better so they shouldn't take as long so it's not like we're starting over Yeah. Well, yeah, last year took a lot of time because there was so much like repetitive language and nothing matched between the handbooks. So, you know, and maybe to make sure things do match, the same group needs to kind of look at all of them. Say that, but you want to get together.
055Yeah. I'm thankful to have all the fun. I can do anytime next Tuesday. [Music] Yeah, if there's something that we need, we can put a pin in that have another meeting after we get back. I think it's good just to meet Zoom. And we could always do elementary start there. And then we still have teacher, you know, with, you know, um, Joey will be back. What time? On the 24th. Ken, can you do the 24th? I will do. Yeah, I do too. It's good for morning and afternoon with lunch, coffee, break, donuts. Go down and eat lunch with the singers. I'm okay with that. the seniors. You want to do a marathon? I'm okay with that. We can pick a time to start. When we get tired, we quit. You want to start at 9?
056Craig has to go to camp. Oh, yeah. [Laughter] All right. We want policy Tuesday, June 24th, 9:00 a.m. 9:00 a.m. I will I will post it as what we've been doing has just been 2526 handbooks which allows us the flexibility that if we just want to go, we can go. Well, if one goes quick and we have time for another one, put another one on there, you know. Yeah. Are we leaving the end time opened? Spanish room. Spanish room. Yep. Well, if Kelly could join us at any time, at any time, we could shift gears. Just make sure the emergency handbook is good. Perfect. Thank you. Um, all right. Master class schedule. Master class schedule. Mr. Net has touched on it a little bit. So, the one that's in there um um is just put
057in there kind of as a placeholder. Um things have changed obviously in light of Mr. Denim's um resignation. Um trying to come up with ways to not necessarily hire another full-time health and PE teacher to just try to be more efficient with your resources. Um it's proving though to be kind of difficult. um we kind of think we're going to need three periods, four periods of, you know, something um to help cover all of our health and PE. Um so working through those things, um we identified what was the what was that conflict first and second period? Was it advanced bio? Advanced bio and pre-calc. Advanced bio and pre-calc were kind of in pretty good competition with each other. Uh, so we were able to, you know, I think just move the surface prep y
058um around a little bit that and that that solved that issue. We worked through the lunch issue on Friday uh to move that back a little bit longer and you know that discussion 11:10 is the is the Monday through Thursday lunchtime. You know, we were going to lunch at 11:35. You know, so it's it seems early, but you know, it's it's not even a half an hour. Um, what time did they had been going at like 11:35? Yeah. And now it's 11:10, you know. So earlier, but they do have a longer lounge. Yeah. So that's a win. 10:45. It's like 5 minutes longer. Five or six minutes longer. But I mean, everything is drive slower, right? Yeah, absolutely. And they won't be tardy. What? They'll drive slower. No. Uh so facilities um facilities is rolling.
059Um Steve's report is in there. um they don't have any massive projects, right? So, I think that there's a ton going on obviously for those people and it feels at this point in time if you walk through the building it it can feel and I think for them it feels like a little bit overwhelming because every desk is out of the room and stacked up and it it it's a lot but when you're shampooing carpets um and doing all those stuffs cleaning like every light fixture um they're um it feels like a lot but they're also working pretty dang well as a team pretty efficiently. Uh morale report seems to be good uh with everybody. Our student workers are great. Um dependable uh reliable um everybody's here doing the work. Um pencil in July 2nd
060and 3 for asphalt. Okay. Um and so we'll have Marina put that up on Facebook that I actually think it's actually a perfect time because Fourth of July there's a little bit of less action going on anyway. Um, I don't know how long they actually closed the parking lot for. Um, I don't think it's as long as probably by the weekend. I think I think it'll be cured and ready to roll. Is it all both parking lots? All parking lots, playground. Okay. Remember, we have even the high jump. We also did put a little bit on the high jump up there. Um, Ken is going to be in touch with the painter. Okay. So, I put that on um Steve today. that put the lines where we I need to come and he'll supervise. I
061would love that. I I would if you guys Oh, yeah. Because he's afraid that I'm He's afraid of me taking over. Yes. You will be there because you agree with me. Yes. Be horizontal. Yes. We got them figured out. Oh, no. I think that's the easy part, right? I think that if that were the only change, but there's a couple ads. There's a couple, you know, I don't think they're major, but I think they're going to be an improvement. Yeah. And we almost wanted to shift. I think so. We had talked about so yeah out here in the elementary shifting everything towards the school even if it's a put you know or something like that which would free up a little bit more. So they pull up those parking blocks when they do the those
062will all get ripped up and then Steph and I were having that discussion today. Do we want them back in? Yeah. Do they serve a purpose? I think so. Don't you? For the for the parking or for like for the travel or for the travel anywhere. Well, if you don't put them in that first row, everybody's gonna pull up into lane, especially depending on snow. You just drive up till you get them. That's how they park. Yeah. In the winter time, you can't see them. And I think they just create a problem for the plow to plow, you know. Well, the one thing, but I I see people pulling into that like drop off lane and then people not being able to get through and then a potential incident happening. Yeah, I think we need
063them, but since we're going to angle park, I believe. Yeah. Yes. I don't think you need to angle the blocks because that really screws up the So, you're going to have to keep the blocks straight and the and the parking space and and then every time I go from like it'll just be like it's But that makes sense. Just have one wheel against the block. Makes the most sense, right? Totally makes sense. Well, it's gonna help with the traffic flow for safety. Oh, I think and that's a big issue out there in the especially in the morning. So, I think that'll be helpful. I just don't have to like it. Close your eyes. If there's a red car that's parked really wonky and straight because the blocks are straight, it's um July 2nd and 3rd.
064So, there are at least three high school open gyms on those days. I'm assuming they won't be able to come up. Um, and I'm assuming coaches will be let know so they can give students like advanced notice of that. I would I would probably pose this to Mr. Hernandez. So Steve also mentioned that to me like there's open gyms going on um on on the calendar. I don't know what typically do. It's been four or five years now since we've gotten just Well, even with the early morning people that wait the really early morning, they can't be Martin. Almost need to flag it off the night before. I think they'll robe it off. The night before even back here, I think. Well, yeah. To drive back there and everybody just drive back here, you know,
065over there. Talk to Stacy. Baseball's over. Okay. Tonight was the last game. So, we're in the clear there. And how about the garbage truck people? They don't come till Tuesday. Monday or Tuesday. Okay. We might need to see if they can move those dumpsters because you're going to end up with something the day. You know, we do that the community center like go ahead and dump it, but we need to stick them down there for a week. And so they'll have to take all these, you know, run the truck down, put them on here in the gravel or something, but we need all those out of So could we just cancel those open gyms on those days? Yes. I mean, we're just shutting things down. What? The second through the district is closed. Yeah. Yeah.
066Like it's just totally closed. Yeah. And then Friday. So Friday's the fourth. The second through the seventh or the Yeah. And then seventh Monday business starts back up. But we're gonna have to close it off for painting. Are they going to paint on the third? I had that's what Steve was working on today. Like when who is the painter? Where is he? When is he coming? And we suspected that it would be kind of all in one shot. Do it all at once. Good. If they had say, "Well, we got to come back in a week." Then we're going to have to shut everything down again. Or could you peacemail it and just send them around to the um whoever is in charge of opening come through the door? Yeah, I don't know what their
067plan is. I suspect they want I suspect they could get it all done in one shot. Okay. With painting though, I think is what that's what I was saying. If you'd like them to paint the next can come in complication on like you're going to get that one. while I'm walking steps on something. Yeah. Footprints. Yeah. Yeah. Because we were saying I think a lot of them would just park on the street or down at the bus line, but you are facing the very likely possibility that there's foot traffic in places that have foot traffic. I think it's just better to close everything. So, is there a driver's ed during on those days on the second and third? Like there's drivers at every day. Twice a day. Twice. All day. Two days. Um there might
068be maybe one. Yeah. You know, he can drives and maybe no classroom time. What? You know, or if he really needs an Eagle Fire Hall or the library community center. Okay. Oh, yeah. Yeah. Yeah. Um the update on the football irrigation uh system. So, it sounds like this is like the third or fourth time that we've actually had to fix this. Um it's not necessarily I don't know how to describe. It's not the pump. It's not the casing. It's not the well. Shoots straight up in the air. comes across 90 and back down straight 90 into the ground to meet up with like the PVC and all the irrigation that's running everywhere. That is a PVC elbow and I think the pressure. Yes. What Aqua really is saying, you're running so much pressure through there,
069it's just blowing that that elbow out. So, right now it's ratchet strapped uh together uh and it's working. Uh so, we were able to get water on it. Um the low gates were in, everything was fine. The the hole is there and it just needs to be fixed now. Um but we were able to still water. We just are not watering at night in case. So you had to dig down to get to that. Yeah. It's only about like 3 ft. I'm just saying sometimes you can put a sweep on instead of just an elbow. There's ways that you put a big sweep on soften that that angle. Okay. Yeah. It hasn't been repaired yet, but So anyway, there's water there and we're on it. Um going to get that thing fixed. Um what about
070the clothes nest? Yeah, that's in an ongoing We're probably have to rebuild those stairs. Um so they fall apart. Yeah. So Steve clipped it with the the mower deck. And you know, in my opinion, if you've got a structurally sound um building, it probably should have broke the lower deck. Yeah. So, it actually knocked off the um you know, the beam uh that's holding holding the steps up and now he's got a a post up there kind of holding it together. So, the stairs need to be rebuilt. Luckily, it's just the stairs. Um, and it's not, you know, the actual crow's nest uh of itself, but you can go up there and take a look at it. Um, and that's it. So, we've got it closed off. You know, when we first did that or
071when we extended on to that, I'm not quite sure why he didn't do the stairs at that moment in time. That's what I was wondering, too. Was that not in the bid? Must must not have been in the bid. Um, so yeah, those stairs, but everything was running behind on that, too. Like we were down to the wire. Throw a couple ladders up. We get through the season. I think that was the day before the first. But they started it, it started in June. Yeah. You know, and then it was kind of like an all summer deal with that. But yeah, stairs, those stairs need to be there. Um, and working on and have an eye on the playground. um you know just in light of you know the accident that we had out there
072um last year a couple of those pieces of the equipment are probably going to have to go away and then we're starting to work on some bids uh to look and see what new playground equipment might look like facilities um a building and grounds committee meeting if we want to schedule that right now that'd be great because I have the I have the insurance report I have a bid from the starting place you know from from a playground guy. We wanted to get that going. Good. Schedule that one, too. When are you thinking? July 2nd. District is closed. Totally. I'll be here. Well, you'll be here. Can't get on that ground. I can go anywhere I want. We could meet on. Yeah. Go through the B. Yes. Second week in July. Is that what you're
073thinking? know that are you around then? When do you leave? I leave literally on the 15th now. So it's like yeah the 15th is and I have Yeah. But I probably can make something work on the 6th. July would be the seventh. Seventh. Yeah. Monday. What time? Wait. Monday's the seventh. Yeah. 9 a.m. You okay with that? Yeah. So I think that that's the one that I got stuck being chair of. Do I need to do any thing for that or just show up? All right. Call me to order. Okay. Yeah. Like I said, we've got trying to keep me in the the Yeah, we did that for the budget. insurance bid is in or the insurance assessment of it is in um I've got a quote well you looked at those some of those
074plans even this morning so that yeah uh is that it for facilities okay transportation just for meeting was that a committee meaning what that was. Were you set in the meeting? No. Because I don't see anything on the agenda. Okay. So, there was a transportation committee meeting on the board. Yeah. Just not on the agenda. Is that just in the board notes? Yeah, the board notes. Is it on the agenda? No. No. Did we name transportation on the floor? Maybe, but we probably would have talked about it last month. Yeah, we did. I don't think No, there's no handbook work. Handbook work. Handbook work. activities before too, right? Uh enrollment update. Enrollment update. Um I see that I got ahead of myself. Um that should just be June. Um and that's where we're at. Um
075I've never tracked it over the summer, but I think just this it'll give us I think something to look back on for really um those kindergarten numbers we were always kind of Yeah, exactly. Um, so we'll kind of see what what they look like. Kinder one as well that'll give us some stuff on that. So, we'll update that as we go over the summer. Um, employment updates. Uh, pair professionals um still seeking some of those. Um, athletic director position is still open. middle school, high school, math, elementary teachers, um will pull down this the YGR travel driver and then as well as the A those will come off the come off the board. Coaching positions are there substitute teachers, bus route subs, um snow removal. Um talked to Jason and he's up for snow removal
076for another year um if if we all are. So we'll pull that down. Um, and I think he does a great job with it. So, oh, thank you. I know this is just a wonderful job. Yeah. Yeah. Come April, those snow removal guys are not, you know, feeling it as much as they are in November. Those big, heavy wet snows that we get in April, we really need them. Yeah. But he does a good job. uh superintendent schedule. Um yes, we just included the J school board uh board calendar of events. That's all included in there. So for you to kind of track and keep an eye on what's coming up for the summer and there's no correspondence. Uh next regular board meeting topics. So, superintendent's quarterly performance review and then the neighboring district bus.
077What is that? We're going to push that. We had a discussion about that. We're push that to August. Um, so when our bus enters into another district, we have to Yeah. And so those are usually just kind of But there is no meeting in August. It's just the budget adoption. Or do you have a small meeting to address it? We will do all regular business that happens in August will happen at that earlier. That's why it's called a special meeting because it's on a different date than all usual. Okay. Um what else needs to be on there for next month? July is usually last year. Yeah, we'll talk about the open house. Are you going to sign jobs? Yeah. Yeah, we can do that. First day of school. That's okay. No. 27th. So, our open
078house is August 25th. Yeah. When's labor? The September 1st is Labor Day. Yeah. So, it's just the Wednesday. I will not be here for our open house. What? more cookies for me. I will not be here. Big deal. I know. So, I apologize. I think I will be here for the first day of school. Doesn't matter. Hey, Felicia. I see last year in July, we did the MTSBA electronic ballot. Yeah, I haven't seen anything from them. That's when they send it out. Yeah, we'll put it on there. I was thinking about that, but I'm like I don't I haven't seen it yet. So, until we get Well, yeah, we'll have handbooks to look at. Yeah. Well, I mean, this is pretty handy, but this will probably all that will be incorporated in the budget presentation.
079Okay. So, our next regular meeting is July 15th and then August. Um, that is a different date than our regular schedule. Um, we'll do our budget adoption and regular business. Is there anything else? All right. Then we can adjourn. Oh, wait. You stopped design.