001All right, we'll stand for the pledge. >> I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, liberty and justice for all. >> Go ahead and start with the consent agenda. The desk isn't updated at the district. We do have some more kiddos from Kyla wearing other places. So, it's just updated. And then also I sent an updated war list. Yep. Okay. So, any questions on the minutes from my last meeting? Any which are our school expenses? The transportation contract just is what it is. Looks like there was mention that first payroll. Um the benefit was toted to the wrong line item. >> And then we just um acknowledge that we have students that are going from Kyla to other schools.
002Yes, >> there are no questions. I would take on a motion to approve the consent agenda. >> A motion to approve the consent agenda. A second. >> All in favor? I. Any oppose? We are moving on to reports and recognition. Student report, student leadership team. Yeah. >> Wyatt made it. Everyone's at football practice or volleyball tournaments. So, >> uh, hi, I'm Wyatt Dera. I'm an eighth grader here and I'm part of the leadership team. So, I just brought you a volleyball recap and a recap of the last month we've had. So, our volleyball recap, we have a 56 team. We have a 78 team. There are eight eight fifth graders and sixth graders. And for our 78 team, we have four seventh graders and eight eighth graders. And so five and five and six team
003had a great season where they had 10 wins and one losses. 78 they fought really hard. They only had one win and 10 losses sadly. Um American Indian Heritage Day. Oh my. This is our this is the first leadership hosted event of the year. Uh we taught lessons through kindergarten to fifth and everybody had fun when we did that. We learned a lot and kids enjoyed it too. So our next event which is our fall middle school dance and we are starting to begin our work on the yearbook. >> Terrific. Cool. >> Thanks. That's all I got today. Questions for >> I just want to say I like these updates. >> I say that's cool. >> Thank you. And you did a great job. >> I'm taking them out of here. Okay. >> Thank you.
004Thank you for hosting. >> We are moving on to our guest comment section. >> Good job, buddy. >> Members of the public are encouraged to comment during this time regarding items not listed on the agenda. The chair will seek public comments on agenda items as they occur. By law, the board cannot take action on matters discussed during the public comment portion of the meeting, but may include a matter raised during this time on a future agenda. Board would like to remind everyone to avoid commenting on private personnel matters, private student matters, and pending legal matters. Matt, you got anything you want to throw on? No. Okay. No public comment at this time. Let's move on to our action items. Um, action item A is consideration of a out of district student to Kyla. Do you
005want to discuss? Yes, please. Um, so this is an extraordinary situation. We have 20 in our kindergarten. At the time of you approving the three out of districts that brought us to 18, this student was one of those 15 that was originally registered as an in district student. We sent home the first day of school packets. One has your current address on it. Make changes. It came back with an address that's actually in the Marian school district. So before school started, but after you had approved out of districts, this family had moved and not informed the school um of an updated address until after the school year had started. >> So the kid is attending school here. >> The kid had gone to school here for the first half of trimester 1 essentially. Um we
006are at 20. So if we got another student, we would be technically over. So this consideration um in my mind is different than somebody who whose family moves now, which will be a topic for next month's um board meeting. I would like to go over our procedures for that. Um just for transparency in our public meetings, but this circumstances separate from that. Um I don't think this family was trying to hide anything. I think that people just are registered and they're going to go where they're going to go and the nuances of out of district in district is not um thought of really. We're just signed up and we're ready to go and here we go. Um so the other piece to this when I on the actual um out of district agreement when I
007write administration recommendation yes or no I'm not looking at enrollments for those. So this is multiaceted explanation of discussion for you. For me that vection is I've reviewed their attendance and discipline behavioral anything from their previous district and it is my recommendation on them as a student not our current size of class. >> Um so that's something for you to consider. This would have been then our fourth out of district student. So technically, if we backed all the way up, they would have told us they moved and filled out this out of district attendance agreement before the school year started. We would have been at 14 >> and accepted all four because the two that ended up making us to 20 came in even after that >> and the two that came in are districts.
008>> Correct. Um at this point we're at 20. Um, so this new out of district if you were to strictly follow by the book were over and would be out of alignment with our strategic plan. >> There's a lot of information. >> My first question is what happens next year as this student is now out of district. So if we I I assume you're asking us to vote whether to approve to keep this child in our school or >> I'm not asking that. It's what the state's requiring with these. >> I'm sorry. Yeah. Yeah. Semantic. Sorry. >> So before the board is simply whether or not to to approve an out of district attendance agreement. >> Yes. >> So it's it's technically outside of our strategic plan, but the child was registered before they moved
009to Marian and now they're currently attending our school. And so if we don't approve it, in my mind, we're basically ripping a child out of the school and they have to go into a new curriculum. But >> and that's correct. And that's what I want to bring up next meeting of these midyear, >> right? >> If a parent if a family moves midyear, this family moved before the school year started, >> right? They just didn't know about it, >> right? Okay. That's where this is different a different line of thinking than what we talk about the next time we talk about this. >> So if we say yes today the student stays in school we're at 20 we're in danger of needing extra classroom support. If we get another in district um but then next
010year they have to fill out an out of district to continue to attend Kyla and they may get declined. So they may be required to go to Marian district or find another correct. So I guess that's what I'm reading from what you're saying. >> I think from my point of view the moment we find out we have an out of district student that has not filled out a form that student needs to immediately be advised to attend their district of residency. And then this comes before the board in a manner of we have an application. We don't have a student that's been attending our school this long. So that's where I'm seeing the big um procedural issue. I think whenever this was discovered if it was the second day of school or the four days
011in that student should should have immediately been told to enroll in their district. I think the only reason it's an issue is because it's drug on >> right school halfway through the first trimester roughly dead ends. >> Well, first we have school packets go home on the 2nd of September. Had we have gotten this information before September 10th board meeting, we would have brought that to the board. So beyond beyond what you are talking about Amanda somewhere between September 11th and now is when they returned their back to school paperwork. >> Y and I would like to see that at that at that moment a phone call is made and the parents are told like so >> but what if our class is not full or above our strategic plan cutoff? >> Sure. But that's
012actually not our issue. our issues were completely at we if we go by the strategic plan the students this out of attendance agreement would be denied >> so that's why I think that should occurred >> so just to clarify in the future a family moves to add a district we're at the threshold or above that would be what our next move if we're not they would come to the board for an FB14 approval Yep. >> Yep. Obviously open for discussion. Just one board member thought. >> Um so before the board is whether or not to approve an added a district attendance agreement for a class that is above what our strategic plan says we would approve. >> Thoughts, questions? I mean, if we if we approve it, there's a huge asterisk on this because it's
013not a normal situation, >> right? Um, >> what grade is >> Kinder? So, we're we're going to run into the class size issue next year >> if if the student wants to continue to attend Kyla next year. There's going to be someone who's told no >> out of that. Assuming we don't have any more more come in or less, you know, more leave or what whatever the case is, someone's going to be told no and it's probably going to be this child from Marion now from Marian because they were the last in. >> Sure. >> Well, it would depend on when they fill out their paperwork for next week. >> Okay. So, when they fill out the paperwork for next year Okay. >> Yep. Everything's yearbook, >> right? Right. >> So, I mean, we're already
014talking about a delayed transfer. So I mean do you want to have a delayed transfer of six weeks or would you rather have a delayed transfer of a year and six weeks? >> Right. >> Is also the consideration? >> Y >> has that scenario been discussed with parents or guardians or >> um I told her that it was up to the board at the meeting tonight. She had she got a receipt that they discussed at this meeting. And was there is there an understanding that this is just for one year? >> Well, they all are. Um, yeah, because they have to fill them out each year. >> Did we hear Did we hear back from the parent on what they want to do? Do they want to just >> she wants to stay here? >>
015Because I because she had talked about moving eventually because at the time they were living with somebody and that's why they were Kyler. Yeah, Kylie District. >> Okay. >> And uh she wanted she did not want to go to Mar. >> Okay. So, at the moment, we're not over. Correct. >> We're at We're over now. >> Remember, we're supposed to be at 90% out of We're supposed to be at 18. So this is an out of district that we would be approving over the strategic plan. Was there any, you know, >> and maybe we don't need to like go down this rabbit hole, but was there anybody on a wait list also? And are we just going to approve this person because >> No, there's no one on the wait list for kindergarten. But I
016think you need to consider other weight list people >> and if you're going to asterisk one kid, then you better be ready to asterisk all of the kids, right? >> Our strategic plan, >> we're going to put asterisks, >> right? is the hard situation >> because we have that that our first grade issue >> that we heard from last. >> So these are the fun ones. >> Yeah, >> these are really hard. >> Yeah, they're they're not easy. Um, what I struggle with on this is if they had told us and if they had filled out the paperwork at the time at the time that we were approving for the kindergarten transfers and this one would have been approved, >> right? >> Yes. >> Yeah. I feel like we're just kind of tied here because
017nobody wants to be the bad guy, right? And say like you you're gonna have to go check in with Marian. But if we say yes to this student, then we run into we open ourselves. I don't have the space to budget for, >> right? I mean, zero applicants for our extra pair of support position that's open. Yeah. >> Which this would require if we got another district student. >> Yeah. So at 21, isn't it at 21 we need 1.5 hours of paras >> Per child over per day. >> Yes. So that's worth mentioning out loud again is um the reason our strategic plan cuts says we will cap our accepting about a district students for K 1 and two at 18 is because we had 20 Montana state law says now every student over 20
018you have to have an hour and a half of support per student per day. >> So that's always important to kind of keep reminding ourselves is the strategic plan was written the way it was for a reason. We absolutely um grandfathered in students that had already attended Kyla because of course we truly care about children's education and we're trying to do the best we can. Um but this is just one of those you kind of have to look at it as like a midyear application I think >> and just black and white midyear application kindergarten is at without this student they're at 19. And so our strategic >> our strategic plan would dictate that we are full to out of district student applications at this time. One one board member's opinion, but I think that
019if you write it down, we should follow it. >> I agree. I'm I'm I agree with you. There's really it's terrible because >> well, we want to do right for every kid. >> Yeah. >> But we can't risk all the kids. >> Yeah. And and we can look at it from the other side too is like is this going to be a disadvantage because this child would be going potentially into a new school next year without having that year with their class and that type of development and friendships and that type of thing. So like >> looking at it in totality, what is the right thing to do by the student, by the school? >> I think the right thing to do is follow a strategic plan. >> I agree. which also is probably the
020best thing to do. Um, you know, I I don't know if we get some push back from parents for that, but and I feel like that's the way we need to go. >> So, for my minutes, we want to treat this as a midyear application. >> She said, "Yeah, it's fully applic It's It's not an easy decision, but u I I don't see how we approve it. >> Okay. >> So, I will take a motion to just deny the out of district attendance agreement for this one student and we have a student ID number that we could reference. I'll make a motion to deny the out of district enrollment for student number 254350033. Is that correct? >> That's correct. >> All in favor? >> I. >> Any opposed? >> No. >> I appreciate the clarification
021on that too because those conversations are easier not in public. So, thank you. All right, we are moving on to our 202526 substitute list. You'll find that listed in the board as every year we print the sub list for approval because technically they're a district employee and only the board can hire. Um it changes though monthly um depending on the applications. Right now I think we've got eight applications waiting for background checks. >> Great. So this this is our >> unfortunately they're taking two months but um so this is just our formal yearly sub approval list. >> Okay. >> Any questions from the board? >> So everyone on this list has been background check. >> They're pending background checks. >> No these are these are going to go. >> That's so great. What what do
022we have last year for >> about this? >> Yeah. >> Okay. >> There's no questions. I take a motion to approve the 2526 substitute list. >> A motion to approve the 2526 substitute list. Second. >> All in favor? I. Any opposed? So we have some policies that we are having second readings on and we won't need to be doing this again. >> Yes. So policy 13 said 1310 says the final vote for adoption may take place immediately following a single reading >> and discussion of the particular policy. LC700 is our we gota think of a different word than uniform complaint but our if you have an actual complaint that has to do with let's say like policies procedures not just I don't like your fat face something more important than that that 1700 little clarification
023was added on to that and I think the board's pretty familiar with that particular policy and then we have policy 3612 two, there was a line item added on the second page, item E, and basically saying that um I think students can't use AI unless um instructed to do so. Basically just trying to make sure that we're not students aren't using AI for cheating. I believe it's >> Yeah, that's exactly what I said. Without permission, right? >> Yeah. If the if the project has to do with utilizing AI, of course, use it. But if you're just doing it to write a paper, probably not. >> Probably not. >> Any questions on those three policies? >> No. I could get a motion to approve those three policies. >> I'll make a motion to approve your three
024policies. I'll second. >> All in favor? I. Any opposed? All right. We are moving on to our policies that are about community use of school facilities. Liz, did you want to speak to that? Um, I wanted to specifically 430 or sorry 4330F our forms. Um, and number seven talks about all district- owned equipment, facilities, and other property. And then the specific language that's very unclear says will remain unchanged and undamaged. So situations right now we have lots of facility use of our gym mostly um and in the past um people have been using our equipment >> and we've not been charging um I think what I want the board to consider today is what that term will remain unchanged and undamaged means. Because if you go back then up into our policies if we're not
025going to be char if we're going to be waving fees, but they're going to be using our equipment, it's sort of like the wear and tear on our equipment. So, do you want to allow people to put up our volleyball net and use it if they rent the gym space for free or would the intent of the board be if they're going to be using their equipment that fee is not waved or you are using the facility facility and none of our equipment is the expectation that I can write into our additional comments from the street. So I guess scenario might be helpful. So we have someone who wants to host a birthday party and it's volleyball season or it's a bunch of volleyball girls and they want to use the volleyball net. Volleyball net
026breaks. We cannot have our two home games the next week because we have a broken volleyball net >> and we have no fees then to pay to repair our club. So I know the last time we visited this policy, one of the goals of the board was we were trying to encourage community involvement. We were trying to make it pretty easy for people to rent the gym, >> utilize the conversation. >> Absolutely. Like if you want to throw a basketball at a basketball hoop, please do so. >> Because truly, I mean, it's taxpayer funded. So why would we say no, don't touch. But we did want to be able to cover our losses in the event that you decided to knife our basketball or we want to be able to pinch by anyone, >> right?
027>> Um I think probably the sticking point is when it's an expensive item, right? So if you use for example our um do you have a microphone like are we system >> thank you like so if you go to use that well the cost of replacing that to the district is astronomical and are you going to pony up I don't know $15,000 deposit or whatever it would actually take right >> so I think the actual sticking just for me is okay the replacement cost of the net is x right so are you willing to throw down a a deposit to cover X. If you are and we're in season, I still like it because we are obligated to provide our students with sports opportunities. So, for me, it became a it's just more of an
028issue of like yes, you can use the balls, yes, you can use those scooters, but um our expensive equipment we need to just in my opinion, we need to maintain for our school and for its intended use. That's where I kind of have a thing with it. >> Sure. >> I personally would really like our gym facility to just be the main. So if you want to shoot hoops, bring your own basketball. If I we have we have PE that starts first thing Monday morning. So, if the plan for that educational opportunity for our PE class was to use the scooters and play scooter, was that scooter ball game you were playing? >> Yeah, scooter tag. We'll call it scooter tag. That's not important. But, um, and now those scooters have gotten broke. Five of
029them have broke during birthday party on Sunday. That disrupts our educational program at this. >> Sure. So, I hear you on opening our facility to community, but I, you know, somebody wants to host a birthday party, you should probably bring your own chairs or your own tables. Like, the space is great, especially in the winter. >> Um, we I won't know that these things are broken until 7:30 on Monday morning, most likely. And that's if I find it if our lunch ladies find it when they're making breakfast or PE is getting all set up and they come and find me and tell me that it's broken. Is there a public home? There is >> just so I just I I use a lot of facilities too, mainly for wrestling, mainly blackhead high school. And so
030I just like my mind has been kind of going and as a teacher then as a parent as has seen our volleyball team. So I just like to add that part. I think it's kind of relevant to this. Um, one, I think people would love to use our facilities and pay because they can do it still cheaper and it's here. So, I don't know that people have a problem paying. I know I've paid quite a bit. I think about our volleyball. I I know I could have the opportunity to bring in um somebody to coach our volleyball players, and this might be a little different, but I'm just context. So, like we could have a small um or even all of our kids and charge them a small amount and pay this college level volleyball
031player to do a 2-hour camp. Um I don't know if this would fall into that thing, but it would also probably pay the school some money that would be available for the volleyball net and pay this coach that's looking for money in the summer. So, as as a person like that and just thinking about things, I bring wrestlers into Flathead to do and I do the same thing where you, you know, maybe can charge the kids five or 10 bucks and they do a two-hour camp and this person makes a hundred bucks and then we can pay the school too. And I don't know how that kind of feeds in, but I think it's a great opportunity for our young volleyball players to have that opportunity. And I don't know how it falls into the
032policy and the decisions and stuff like that, but I think providing some opportunities in the summer or off season where the where our kids can get a little extra practice. I just want to make sure that maybe that's a possibility too when we're considering how we're going to out the policy. >> So Matt's talking about commercial use of our facility, which is a separate section of these policies. Um, and we can write in what that would be. um which is a whole other side to all of this. >> I just wanted to make sure that I just I I had had some thoughts so I wanted to get it out there. >> But if you have an additional fee to use the equipment and and I'm not talking about a I'm talking about additional fee.
033>> Yes. And then the fees, if the equipment's not broken, the fees would be part of the budget for equipment replacement when we do have to replace it. I'm asking the question. >> It's a good question. >> What about the deposit? They break something, they don't get their deposit back because they do pay a deposit. Correct. >> But you're also talking about normal wear and tear. >> It just depends. We don't know what they're doing. We don't have cameras in there. And when we come in and then our stuff is broken and we have to replace it, it's like, what were they doing? >> And do we is is the $50 deposit like going to be enough if they end up breaking our PA system? You know what I mean? >> Yeah. >> Not for
034the PA system. >> I don't think anyone should be touching that personally, >> right? >> That's just on that's my thing. I think the other thing that the board needs to consider like what Matt was talking about, um, whether it's someone at the collegiate level that's coming in or mom who wants to just have the girls have an open gym, those are two very different things. Are we going to have liability insurance for that group? That is what our policy says. If we're going to be charging, there is rental fees in here. Um, so it would be $50 for like a group math size that's talking about that we would charge for using our things. And then there's also a $50 refundable deposit. So essentially if something broke, we would have $100 there. >> Um,
035the other piece that we need to remember at a small school, Matt's talking about using Flathead High School. They have an athletic director and three other administrators plus all of their coaches who can take the time to find this replacement, get it ordered, get it set up, and coordinate all of that. We have me and Mary. Mary's got a full-time teaching job. I mean, these are the kinds of things that I think we also need to consider. the time and effort of replacing things and the time that can be dedicated or that would then need to be pulled from other things. I can't do walkthroughs if I'm ordering volleyball mats. I can't spend time with our kids and make relationship connections if I'm ordering volleyball nets. So, I don't know if you would like to
036think I mean tableabling this one and thinking about it is also an option, but it's been a hot topic um so far this year. Um there's also an equipment insurance liability issue. If, god forbid, any of our equipment is default or it broke and wasn't reported, we rent it out, someone gets hurt with that equipment, we've just opened ourselves up for liability. Sure. Yeah. >> Um may maybe we already do this and I'm just unaware, but like right now we're happy to keep the building at open for like use, right? People rent it out for the weekend and complete vast. Uh do we have a list or could we just make a list? These are the items that you guys can rent if you want to come use our facility and we get to choose
037what those items are because we know they're going to be easily like we can replace them pretty easy and then also they're really inexpensive you know and then >> basketball and then everything else that's list you can't use it >> those are the rules. So if we did that, maybe it's worth tableabling this for now and it goes before the policy committee >> and a list of that come is made basically what equipment's available and women's not available. >> Yeah. >> Uh and then this is readressed if you need it. Like maybe that's the best way to approach this. Uh I I definitely see your point on on kind of more expensive big ticket items, but when you were talking about, well, you know, it's okay to bring a basketball, I was thinking to myself,
038but what if someone's tall enough and slam dunks and cracks the backboard like Yeah. You know what I mean? Like I mean, because that's a part of our equipment and part of the facility. So, it's like maybe that stuff needs to be discussed and and further kind of fleshed out before we make a change. Mhm. >> I guess that's >> Yeah. Well, it's part of the facility and it's equipment. >> Yeah. >> Right. So, there's that, too. So, I I don't know. >> I don't know that we have enough information to really make the change today. What do you think? >> I Yeah, I think we should table it, too, because it's bigger than how it initially sounds. This is starting to snowball, isn't it? Yeah. Yeah. Not that we want to be full of
039committee meetings with every little thing, but it leads to testimony. No, >> I think this three three policy package should be revisited with a standard operating. He literally needs to I have my own opinions. We reached out to him yesterday. They said this needs to be a board directed decision. So, >> so I think we'd like to see it go to committee to have more so that what we're presenting to the board has been maybe discussed especially um with the athletic director. I'd like that you to her thoughts also. >> Yeah. Yes. >> I would love to have our P teachers and coaches present as well. >> Yes. Yeah. So maybe a committee meeting would allow them flexibility for time to react to that. >> Um yeah, at this time I I would ask that
040we table the facilities policies. >> Um I'll make a motion to table action item D, the policy 4330, 4330P, and 4330F. >> A second. >> All in favor? >> Any opposed? We are moving on to action item ER test coordinator stipen. >> Great. Um this is the position that lots of administrators take on at health schools. Um we actually have our testing coordinator. That is a separate. It makes most sense for the way we have our school structured to have that also be included with our title teacher. Schools that have the administrator do it do not have a title teacher with that designated role. um watching our test coordinator not >> um >> watching our test coordinator work so much outside of the contractual time and mostly in the summer um to get the school
041set up and ready to go. So, it's getting all of our kids loaded into all of the benchmark testing plus all of the statewide testing that we have to do. Um, and new students, old students rolled over it totaling up and all the OPI trainings that we have to keep updated on totaled about 22 hours this year outside of contractual time. So I think we need to acknowledge that outside of contractual time work. Um and that is why I'm bringing that recommendation to. >> So last meeting we talked about you as the administrator having some flexibility to pay someone for out of contract hours is my understanding. Correct. >> I think that's one of the mo >> that was for classified. So this would be a search. >> Okay. Okay. There's the difference. Sorry. >>
042No, great question. Always good. >> Um, so, so this is this is basically just to acknowledge that that work is being done and paid for work that is done outside of the contract. >> And this would make more sense not in an hourly rate, but as just a stipen, because some years it will be more, some years it will be less. And just it's a give and take. Here's what we're offering you to do the testing coordinator. >> Okay. I mean, I'm a big fan of paying people for work. >> That kind of needs to happen. >> Yeah. So, this one's a pretty in my mind, it's pretty. >> Is that stipened in line with like we always break down like this coach has this, stipend, and this coach does this. >> Yeah, I've reviewed
043the full list of all stipens, and this is where I feel comfortable. >> Okay. >> Making a recommendation. I'm happy to make a motion to um >> question. >> No. >> Okay. Sorry. Any questions? I'm happy to make a motion to approve a test coordinator stipen of $500. I'd like to second that. >> All in favor? >> I. >> All right. We have uh C. And I am going to not use the staff member's name because just for um personal privacy. So let's refrain from otherwise we can close the meeting but I didn't preote that. So let's be vague. Um you will see in your board packet that you I think it was an email that came from Mary Eli because she is the head of the right now the kind of teachers associate. Sorry,
044I gotta stop with um the KTA voted to allow this particular staff member to have these different hours. >> So they voted a yes and then just any change regarding hours, salary, etc. It has to go through the board. So that's why you have this. It did already go through your Kyla teachers association and they gave it a favorable vote. So they are just simply putting it before us. Any questions regarding >> you have any questions? You get the correl who who this was about but >> we're good. Does this um school admin does this schedule work for for you for the students? >> Um no instructional time is missed. It is with the shrinking of contractual time before school um by 15 minutes. So now I only have 15 minutes. It's very difficult to
045have a staff meeting. Um we're squishing our student success team meetings into 15 minutes. That would be squished already with a half hour. Um, and this MOA does not provide that staff member to be part of those SST meetings half of the time. I don't see any situation around this MLA for this school year. However, so >> so how does that affect time then going throughout the day if you have to fill this person in? >> No. So none none of the in he's only missing um this person is only missing collaboration time with staff >> sure >> about students not missing any instructional time with students >> deal breaker I would ask for a motion to approve theou- CD I'll make a motion to approve desk. >> I'll second. >> All in favor? I.
046Any opposed? >> Don't you get to make motions now? It's >> You should make a motion. >> Have we not gotten to that one yet? >> Was that on this? >> No. Yeah, because we approved the policy last meeting. >> You can make motions now. >> This is habit. This is just >> No more habit. It's time for you to make motions. Cool. Um, CBA contractual peanut art from this word. That's open the word. >> Are we on page 26? Is everyone I [Music] >> third backwards in the back zero. Thank you. >> Is that right? >> 48. Okay. Thank you. So, we have a memorandum of understanding. >> Was this agreement? >> Agreement. >> This one's an understanding. This one has not gone before the KT yet. Okay. Um Liz, I'll just let you
047run with this. Okay. My brain is like >> Gotcha. Thank you. >> Um so the first MLU on page 28 then this is an understanding. It's not this is an interpretation of what's already in the CPA which is why it's not improved. It's really just a difference of a word. But um essentially the language right now on part-time staff contract is non-existent. Um so what's happening right now, what's been understood for this school year um with our current part-time certified staff members is what section what's described here in 11.2 to the daily prep period and staff meeting. So, um a tradeoff for not having a full preparation period every day. The understanding then between the staff member and administration is that they are not required to attend all of the early out meetings. So, um
048if there's a meeting that I need this person to be in attendance of, they will figure that out. um or they will zoom in all the we'll make adjustments etc. Um what should also be written into their contract however is that anybody who has part-time work should be expected to be at all early out meetings as part of your salary position. Um it's not currently in there either. So the tradeoff right now um for this school year is this parties agree section. Um, so part-time work contracts are subject to administrative recommendation and board approval every year. So sort of like you're out of district. You might have been approved this year for a part-time contract. That does not mean that you're going to be offered a part-time contract next year, etc. Um, secondly, we are
049waving 11.2 out of the CBA for any part-time certified staff member for this school year only. Um the the second half of this then is what's recommended by administration to be put into the CBA. So we're already talking about it in this. We might as well just hammer out the CBA language rather than bring it back up in negotiations. Um, so sick leave should not be you should not be getting or acrewing a full-time staff members amount of sick leave if you don't work full-time. >> So any of your sick leave that you are afforded for that school year should be prrated to whatever your FTE is. >> So if you're a.5 worker, you should get 0.5 of the sick leave that everybody else gets that's a full-time staff member. >> We practice that. It's
050just not in the CDA. Right. um 6.2D then um your sick leave would be adjusted. So if you only work a half day, the half day sick leave that's noted does not make any sense. So those times would be adjusted on an individual contractual basis. So the blue is new language strikethroughs are what's suggested to be removed. Personal leave again um you're offered 4 days of personal leave. that would be prorated to your part-time FTE. Um, and then your time is adjusted as well. If we get down to 8.1, I do not think that any staff member that is not full-time should receive the full-time health annuity benefit. So, what has been offered up is your health benefit is going to be prrated to your FTE. Um, and then finally, if you are a part-time
051staff member, the amount of preparation time that you should receive should be prrated to your FTE. So, you should not receive a 50-minute preparation period the same as a 1.0 staff if you only work 0.5. You should then get 25 minutes of prep since you are contracted half of what other staff are getting. essentially none of that's in the CVA which is not advantageous to administrators who are trying to uphold the CVA and becomes really difficult. The last part though um staff meetings are really important. We don't have time in the contract right now with the working hours on either end to be shortened um to have staff meetings. So um it's really important that they're at all of our early hours. So regardless of what your FTE is, regardless of what your working hours
052are, I would expect all of our staff as a salaried person to make sure that those are noted and you should be working then and come join us at our staff meeting or our PD or whatever it might be. >> It seems pretty straightforward. I I don't have any problem with any of that. Makes sense. >> Yeah. >> I would take a motion. >> You will make [Music] >> I will make a motion to approve the CBA contractual couch. >> I will second. >> You want me to do it? All in favor? Any oppos? >> I don't like it. It's uncomfortable. It's not. >> All right. Now, we're going to do theou certified summer work. And again, we'll hand it over to our lovely ed. >> Um, so this is actually a memorandum of agreement.
053So, this is language that's not currently in the seated. is something new you would agree to with the KTA. Um, essentially there's multitude of reasons why I need staff to be present during their not work their calendar. So, also by the start of next school year, everyone will have a work year calendar. Here are the dates that you are expected to be at work and those will be brought towards work. But this would be then anything outside of that work year calendar. So it would not include Christmas break, spring break, Thanksgiving break. It would just be those outside of your work your calendars in the summer essentially. So why do I need those? Sometimes um somebody might resign at the very very end of May. We float our pool and then we have a hiring
054committee that needs to come together the end of June. Um those people are outside of their contractual time or sorry I should say their work year. Um because we are salaried staff and everyone at this school recognizes that we are expected to do things beyond our work day. Expecting people to do things outside of their work your calendar seems a little that's where a difference is. Um let's see. So what this MOA says is if I need people to be part of a committee um I would basically float that to the entire certified staff. So it would be optional. I can't tell people they're going to be part of a hiring committee, but I think people would rather hire their colleagues than be told this is your new colleague. Um, so I've never had a
055hiring pool that's not um volunteers are not readily available to join those. I do think they should be compensated for that time. So instead of paying people differently based on whatever their salary is, it would just be the hourly rate of the base pay. So for us this year, it's the stars money. So whatever the base pay would be for our certified staff, that's in an hourly rate is what I'm proposing then to the KTA and admin or sorry board. >> So for the minutes, are you talking about the base on the step one or the beginning stars? Because there's those are two different numbers. >> Certified base pay. >> So the very top one beginning >> well our base pay changes to whatever stars is. >> Stars is what we bring them in at,
056but it's not their base pay. You see there's two different numbers. I just need to know which I'm putting in my minutes. >> Yeah, we didn't change the matrix. We kept the matrix with the base pay at whatever that number was. And then we just brought people in that didn't meet stars. So what else do we use base pay for? >> Uh anytime you negotiate and you want something on your base, the percentage goes on the base >> and then it trickles all down. >> Yeah, that makes sense. The intention of this then, so we'll need to clarify that before this goes out or when you make a motion is the >> stars. >> I don't want to call it stars because it's going to be whatever your lowest paid. >> Okay. your zero experience,
057zero BA, higher would be >> okay. So that would be the starts. >> I don't know how 4150 starts. >> That's fine. Whatever it's in their contract as then. >> Okay, that's perfect. >> Well, let's [Music] let's not call it that because that's going to go away. Let's get >> that's what I'm >> so we need to negotiate this year but the teachers will have to take that word out >> because it's in their actual CBA the stars word >> yeah I think it's on their matrix >> but that's fine we can >> so the matrix it's in the contract correct >> yes >> so could you state that it is the start rate as indicated in the contract >> yeah we don't want to use the base period let's use beginning wage of >>
058you can use stars act for this because you'll have to put this into the CDA negotiations anyways. >> So then you can change the stars language in both places if you just use stars for this. The intention is whatever whatever a zero experience zero like BA plus zero person would come in at >> is what we should be using. Um, and that will become important later on. I think we should base everything off of that. Um, including our statements, but we'll go there later. Just stick with me for now. So, there's a reason. There's a rhyme or reason. I'm not to be so highly organized, but um, okay. So, this would not then include paying our testing. our testing coordinator would not also get this because they're being paid a stipent for that. Our summer
059program director would not be paid this yada yada. So, it's anything that you're not already being paid for in addition to. >> Mhm. >> Um, let's see. So, let's say I need three certified staff members for this hiring committee. I have five that say they want to do it. I would take them on um seniority or sorry the need of the committee and then seniority. So if I'm hiring a middle school teacher and I have K1 2 6 7 8 say they want to do it, it would make most sense. That committee would need the middle school team to be part of that committee. If it really didn't matter, let's say um new people need to join the strategic plan committee and we needed to meet again in the summer, then there's five. It would
060just be based on seniority then. So highest seniority, you get to come join the team. Um etc. I don't I can't think first come first serve is debatable. So well, I called you while I wasn't in my office cuz it's summer. So, it takes all of that out. >> Um, let's see. Um, and then I do think it should be part of the CBA and again just work done June, July or August. Oh, so this should also be admin directed. So, not well, I needed to paint my room. >> Well, did you need to paint your room or did you want to paint your room? We don't get into that then. this would be um something that I would need help or >> what you're requesting. Yeah. 30% up. >> Yeah. >> But part of
061this is also then we had a lot of staff come in this past summer. You've already voted to have the classified staff retroactively paid to the 25 26 summer. Um I would ask that our certified also be retropaid for the work they did this summer. I'm a big fan of paying people for worship with you. >> As I'm just a little confused of where where we're at right now, there was a lot that kind of came out. So, what are we which topic are we actually addressing? >> Sure. So, we have this memorandum of agreement, right? basically stating that work work done during the summer which is outside of your work calendar we would as a district we would like to pay you for doing that >> right >> um we already did it for
062class >> classes correct >> this is certified so these are like teachers right >> right >> so this would just um it's just a little more complicated with teachers because they have a certified bargaining agreement >> so it's not as simple as like we'll just pay you because we have to actually get approve from either association to pay them additional wages. >> I see. >> So that's why it gets like a little layered. So this is saying we as a board would like to present this document to the the teachers association saying you know we want to pay you for work performed outside of your work calendar. Sure. >> But we're going to pay you at the rate of well we need to fix the language in there because it's basically the base stars. >>
063Yeah. That's what tripped me up. Okay. >> Because our pay matrix is like this big gobbledygook. Yeah. I mean, usually we just go by that top left box, but because of stars, we started people down that room. So, we want to grab that one. We just need to think of the way to say if we're grabbing this box, not this box. >> Level. >> Yeah. >> Salary versus >> Yeah. >> I mean, there a year on it. So, >> like, isn't it a year's year three or four at year four or whatever? Doesn't school like that? >> No, it's not. >> We don't do that anymore. They got rid of it. that you stay there for a certain amount of years. >> Yeah. >> Um, >> no, no, I just mean the stars act. Isn't
064that actually a >> year a number on there? No, >> actually got split between two. I think weird question. >> Yeah, I didn't look at it. >> It's a great question. >> And then this makes it easier rather than finding. So, let's say I have five people in the committee. Sharon doesn't need to go in and find all five of those staff members hourly rate to pay them either. It's just here's your hourly rate, >> right? It is this and it's for everyone >> and that's just moving forward. That's not counting for this over this summer. Correct. >> No, I want it retroping. >> Oh, so how do you know what they how long everyone was here for though? >> Well, I have it logged of >> Okay. >> Yeah. This has been a long
065time coming. My mind's taken. >> It's all there. >> So, I think everybody's in agreement. pay people for the work, right? Have we did did we and I just miss it lock down what that pay is per hour. >> Yeah, >> we do. >> Yes. Sorry, I wish I had the P. >> It's not a dollar figure that we have right now that's in category. >> Yeah. So, we the stars act that said no matter what you're coming in at this pay, right? >> We're going to break that down to what an hourly rate would be and that's what you're getting regardless of your years of experience or your education level. Correct. >> Whatever that stars act is broken down to an hourly, that's what you're getting. Everybody's going to get that. >> Okay. >>
066Yep. >> So, if they're here for 3 hours, they get three hours of that base pay basically. >> Yeah. >> And all that makes sense. I'm just wondering like >> what what is it and is that fair? >> Like is it a fair compensation for what you've been doing? >> It is. >> Well, you're you're paid for the work that you're doing on that committee, >> right? >> Yeah. >> Right. But it's $2 an hour >> right now. Right now they haven't gotten paid at all. So >> it's just a solid argument. >> I probably like >> Sharon and calculated it, but I >> Sharon will give us a rough estimate. >> It's like $28 something like that. >> I think it's got to be like exact number, but it gets us I just wanted
067to make sure that it was a fair >> Not insulting. >> Exactly. >> Yeah. Like hours. Exactly. >> Well, it's starting to >> It's 33. It's about 334. >> Okay. >> So, the KT we can approve this as a you can approve this as a board just joining teams left and right sir and then the KTA can come back and they can vote and just say we don't want our money to go to um I don't know but that's the other part to all this. So, we would rather have that in our salaries than people get paid outside of their contracts that this is what I think is right to do and then you're kind of putting the ball in their court. >> Sure. Okay. And then do you have any idea of what because
068if you want to go retropay >> what fund we want to take it out of >> um we can take it out of our salaries because we're still >> because we're short the one staff member >> salary staff >> so that good >> and then it keeps it a little more accurate >> and then it's easier to budget for next year. >> Yeah. might be advantageous to create a new line item, but we can talk about that training button. Got it. >> Hear me. >> I did it when we did the classified. They cannot go under the same line. >> She knows I like to follow the bouncy. >> Don't pick on me. I'm going to ask for a motion to approve this memorandum of agreement with a wording change because we're not going to
069use certified base pay. We're going to think of a clever way to say like stars base pay. And then we can argue that out during administrations. >> The only thing I would ask is do you want to make Yeah. >> No, I'm asking. >> You just word it at 33 an hour >> and just put that number in there and you won't have to say stars or anything like that. >> Just change it. You have to change it. >> And if you do your contract. >> True. >> Yep. >> All right. I will make a motion to approve the MO says you on the >> apologies it's MOA certified sum. >> All in favor? >> I'm going to sign that change. >> Okay, we are moving on to consideration of Cameron's bid. There was a
070lengthy bid in packet was detailing everything. I was like, why is this board packet so long? And I saw the video. >> So, we have some spots where our cameras are. We currently have cameras in our building. Step one. Um, we have spots that are not picking up activity. And it's already this school year which is not very long would have been advantageous to have some parents placed in spots where because you know activity is always going to happen when we can't see it and then you always have differing opinions of an event that occurred. So it is nice for our admin or whomever is dealing with any situation. It could be positive or negative um to have eyes to say well it pretty much looks like you handed them the hamburger you know. So,
071we talked about this in the safety meeting. Um, >> you identified a bunch of locations, correct? Where you wanted better better coverage or places that there was no coverage that you wanted some camera coverage. So, you want to run with that? >> Sure. I think um the main the main thing that this bid is going to do is get us cameras in the gym. So, um, it's we actually only need one and it would be positioned right above the kitchen and it has like a double zoom on it. So, it would see all of the stage, all of the Sorry, feels like I poked my eye into um all the way to the exit by the boys bathroom. You can see up to the girls. We can see like that kind of diagonal bend by
072the drinking fountains to the lockers. You can't see the girls bathroom door, but almost all the way down that little mini hallway. And then you can definitely see the main entrance to our gym. So you can see the entire gym from this one camera. And then um I could double zoom in and even see who is entering >> from each door. Um, we would also need to increase our um something internety in the gym which is part of this trade. >> I think it was an access point access point to the gym >> so that it will carry the data feed of the camera. >> So, we already have the Wi-Fi in there and actually a line. Um, let's do you need to pause. We can pause the meeting. >> I really do. >> We're
073going to pause the meeting. >> So, 4:39 we're just going to pause. >> Okay. I can unplug. I just needed to find that. >> It's okay. >> I'll just go like this. You can ignore them. Do you mean it's a little late last year? I'm good. I'm good. Here we go. Cuz I really want my cameras. I'm so tired. >> We will unpause also at 43. >> Okay. Unpause. I apologize. >> Um >> do the cameras can they be viewed in real time and they record? >> Yeah. And we're actually um they've updated their own systems at no charge and we can go back a whole month now instead of just seven days, which is pretty awesome. >> That's nice. So I think it's good we tabled the um gym policy readings till after this
074is hopefully approved because it would be nice we can go back and see what has been happening >> during these rentals etc. It's not well it was broke when I got it. Well I watched you launch that scooter off the stage. I doubt it was probably broken before you decided >> conversation. Um, and then so while they were already out doing the gym, which is the main part, um, like I don't have a camera right out here that looked at the staff bathrooms down that hall. It's right next to the middle school. Not a very good spot to not have cameras. I didn't have a camera pointing towards the four five bathrooms. And then there's no camera pointing towards the bathrooms in the K3 hallway. it points away from the bathrooms and they can't see
075the bathroom door. And if you're noticing a pattern, we have a lot of behaviors that have been happening in the bathroom. >> Um, and lots of mixed stories. So, >> um, nothing of alarm, but it's just it would be a five minute long conversation rather than a two-hour parade of >> and then not having but we're going to agree to disagree. So, those are the other cameras that are added on here that are not actually a whole lot. And the great thing is we already have the ports in the little boxy things for it. So, it's really just a camera and the wiring and then they plug it in, which is why they don't look very expensive on this bit. We can definitely get used out of our camera system and we have had times
076where um maybe we've been without an admin and you've been able to ask a teacher to be our like behavioral person and given them access to the cameras and it's they're able to do that on a prep because there's a I can look at the film I can see exactly what happened. So in that regard it has in the past it's helped us a lot. >> Can I talk? Yes. Yeah. So excited. So I have been researching law books, the law books, any policy, any where we can find the money for this and I found it. >> So it's in the building fun. And we've been putting money over there for a few years. Anyway, this last legislative session, they boosted it really good and they put this year alone they put 46,000. It's can
077be used for student safety. It's also the fund that we pay one our counselor out of because she's considered safety. So we do have money in the building reserve fund for this. It's true. >> So, and I can pass a sticky book with how much is in there. >> You're good. I'm very proud of you though. >> I love cameras on the gym. I think that's great. What else can we buy with that budget? >> See, that's why you don't want to give up. >> Well, there's there's getters next. >> But I I'm thinking generator for the gym. I was thinking >> on tap. >> Okay. >> Consideration of Ken. Any other questions? >> I'm I'm just going through the bid and I just see scope of work. So, he really kind of breaks it
078down really nicely. Add six cameras to system. No lift for gym camera. Use ladders floor soft. Um add whatever that means. >> We have our Don't wreck the floor while you're installing. >> Don't put a lift in there. >> It should be soft for addition app to not soft computers. Add 4 channel to office. at access point and POE switch in the gym to open port. So basically it goes through all the stuff that they're going to be doing and it's not a bargain because nothing's a bargain. Um but I definitely think it's reasonable and yeah I'm a huge fan of cameras. I've used them so many times during investigations that cleared at somebody of wrongdoing or >> condemn them of it. So I'm a huge fan of cameras. Not only is it um our
079gym, but remembering it's our basically before school program, our lunch, breakfast program, too. And those are a lot. I mean, they're hot hot items. So, >> yep. So, then we just need a motion to approve the purchase of these cameras and update our system. >> I'd like to >> Okay, I'd like to second that. All in favor? Hi. >> Any oppose? >> You guys will watch it and then you'll want to join my gym class. >> Oh, >> let's go. Let's go. >> They all do. >> All right. Consideration of building gutters. >> U Liz is going to know more about this, but basically we have a bid to rework basically all the gutter systems. Uh You mentioned in our facilities committee meeting that we had some water issues with that really heavy rain that
080we were getting. >> Um we're trying to get >> back into the basement. >> Yeah. Um and this would go probably quite a ways to solving that. I'm trying to get past this camera video. >> There we are. >> Mine reloaded. Um, you can Liz, you can speak to the specifics of it, but just on this bid, one thing that I noted, S when I was reading through, um, if we approve the bid, there it is. Um, if we approve the bid in full, they're going to discount the work $1,100. Mhm. >> So, if you want to speak to the specifics, Liz, of what they're planning on doing and then Yeah, I just wanted the the savings kind of a discount if you go through go through all of it at once. >> This was
081um unan this and the cameras. Sorry, I forgot to tell you cameras were unanimously voted by our safety facility long range facility planning committee. Um, we do have a long list. I can just show you during my principal's report, but we need to start checking off some of these things. We also cannot just have summer work be decided in May. And so, just because we're approving it now doesn't mean we're going to do it right away. The facility long range facility planning committee actually thought it would be best to do this after the snow this year. So like brush um and they can be installed correctly without having to rush. You know, it's snowing in Deer Park right now, I think. So this is something that you're approving to get done after the 25 26
082winter here. Um will your bid hold? >> Most are like 30 days. >> I don't know if there's a time frame on this, but >> I think he would do it. Yes. >> Well, and we can I mean we could pay for it and not hold it, but >> pay for it. >> Yeah, we we just have to accept it. >> So, we need to start getting these things approved. But also on a bigger scheme of things, the water problem at Kylo School is a big issue. >> So, there was a day um yeah, doesn't matter. There's windes, but um uh it was just downpouring and the amount of water that runs directly into the foundations of all of our buildings is not conducive to old buildings that are going to last much longer. >>
083Y >> So, this is one that makes sense to bring forward just like cameras. Um, and then we'll take a deep dive and a big look at our long range facility plan in the future and see where we want to go. But these seem like relatively inexpensive fixes that will fix very large problems that we need to just get moving on. >> Well, I'm in favor of this. Um, I think we also discussed using some heat tape and whether or not that was going to be possible um to add on to this bid or and if they would do the work, >> right? >> Do you know if we made if we reached out to them to see if that was possible? >> I have not. >> I didn't see it on here. >> Yeah,
084I have not yet. Um, our our safety committee meeting was the same day your board packet went out. Um so you could that will be under my um maximum of what I can just purchase. >> Okay. >> Uh in addition to this is kind of my thinking too. But it's a good it was a good addition the longrange facility committee thought to add. >> Yeah. Any further questions or comments on the gutters? >> Like everything, it's too expensive. But >> I know >> I I put out bids that I sometimes consider too expensive, too. So, yeah, I >> Yeah, I understand. And it's probably time to stop bandating it and actually fixing it. So, >> you can't have water going into buildings. >> We wanted to keep the buildings in the long run. Well, we
085really wanted to pass the bond and have a new bond. >> Yes. And then we calculated what that would cost. >> All right. >> So, we need a motion to accept this bid for >> accept the rainight um roofing bid for cutters. >> I would like a motion to accept the rain type roof and she's there for a bit. >> I will second. Yes. as my vice chair told me to. All in favor? I >> any oppos? >> We got to get you in the habit. >> See why you don't want me to do it because now I got to sign it. We're going to sit there. See, >> that's okay. >> I have a I have a rhythm. >> You're fine. We just >> You just slowed down this meeting once I signed it.
086>> Okay. Consideration of our CHS contract, which is we went with CHS last year. >> Yeah, we've always been with them. And are they now content with our um filling issue? >> We are going to need to figure out if we either put a table over it because when the snow comes, they're still going to have to dig it out. >> Okay. So, >> can we use straw bales? Was that a >> It was a disaster. >> Was it a disaster? >> The CHA or CHS hated it and they were not happy. >> Uh it froze. It got muddy. It was just bad. >> Okay. Table so it'll be easier. Okay. Um, is did the cost go up on this contract or was it the same as last year? >> You know, I didn't compare
087price. I didn't look. >> I know that they gave us a good deal last year. >> Yeah, >> because that's why we actually entered into a contract. So, we had never had a contract with them before. >> Right. >> Um, but yeah, it's >> I just don't remember what it was. So, I was just curious if prices are going up or if they're staying the same. or I mean I don't think it's out of line with >> this is the same cost as last year or price per gallon and then just to be full transparent with the board um my brother-in-law has moved into the role of this person selling so I just want to be full trans we've already had the contracts with him before I came back but >> um >> and he
088did say he would keep at the same cost per gallon as we had last year >> yeah I have no problem with that Okay, >> I take a motion to approve our CHS prob bank. >> All second. >> All in favor? >> I. Any opposed? >> The next item on the agenda is our board of trustees yearly goal review. So each year the board sets um goals. It is it's good to have goals. It's good to have goals that you're actually going to meet. So, that's kind of a double thing for me. If you're going to put it in writing, I think you should be one that did it. Um I I just I'm always strongly opposed to like put it in writing and then hey, we'll just review it a year. So, keeping that
089in mind, um I I'm going to pull up a note here or because our bond did not pass. I still think one of our board goals should be facility and safety maintenance and improvement. I don't want the I don't want the fact that the bond didn't pass. The bond didn't pass and then for a year we all kind of like needed to lick our wounds and we got that year and yay us and now it's time to keep moving. We do have a multi-dist agreement. We we did save. We were good stewards of the district's money and so we need to put that money into play with things like gutters, etc. If it's a board goal, I think we'll keep hammering at it and hitting it. Um, we could even make sure monthly we have
090an agenda item that's something about like how are we doing in our goals so that we're accountable. So that was a big one I I would like were to consider doing a facility safety maintenance and improvement goal. Um, monthly visits to the school I like as a goal because we tend to communicate with staff. We tend to see our facility. we can see where the water's coming in or it gives Liz an opportunity to be like, "Oh, hey, while you're here, let me show you this thing that decided to break and self-destruct, right?" Yeah. >> It It gives us eyes on the problem. Um, >> so I do like that. It's also fun just to talk to the students and sometimes they're very open and they go like, "I want Goldfish crackers. You guys suck."
091That's >> I like to students have an opinion on things. >> Um, so I I'm a huge advocate of that one. I also want the board to consider the Montana School Board Association, which we customally call MTSBA. They have trainings and the trainings are fantastic and they're often free. If they're a little bit of money, they're a little bit of money. We do have that in our budget. They're often free. So, I would love if the board members would consider committing to attending at least one annually. Um MTSBA also does a think tank Thursday and my role under other um chairs was always to like attend and give a little synopsis to the chair. So I I just think it's really important if maybe as a team we can say as a team at least
092one of us is going to attend that same think tank Thursday. I just don't they just it gives us a chance to keep on top of what's going on at the legislature, what's keeping Lance very upset. like it's just, you know, it's good information sometimes. Sometimes you'll be like, >> "That was a lot of words and I didn't think I'm going to get much out of it." And that's okay, too. That's a good update. So, those were kind of the four that I would like to put before the board. Um, yeah. Any additional thoughts on goals, directions you'd like to see your board go? >> I'm too new to have ideas. I feel the same. feel a little trapped here because like >> that's fair. >> We don't know enough to >> Yeah. >> That's
093fair. >> But I I do want to say that I really like the idea of like maybe um all of a sharing responsibility like uh attending the Thursday >> the tech Thursday. >> Yeah. >> Because I've been very interested in that. But like >> also there's we have this and then we have our other committee and we have >> So it does seem to be a lot. But also I'm curious um this whole uh trust a year um yearly goal thing is this a goal for all of us in as a group or is this just like individual goals? >> We function. Yeah, we function as a five member team only. So everything that we set besides the word board is a five month. >> Yeah. It's always best to know that like as an
094individual we actually have no authority but as a five member team that's when we are right. So, always best to think of like these goals. This is very important. >> It's okay if we work as a team to accomplish >> on the monthly in-house school visits, which I love the idea. >> Um, I'm going to not win and I can actually physically get here. >> Um, I I would assume that we make those arrangements in advance because we don't want to show up on the worst possible day. >> Yes, we do. >> Yeah. So I in the past I have preferred to touch base with the admin. I have also liked to just pop over when it works for my schedule. Both of them seem to be uh productive. >> Yeah. >> Um so then
095my second question going back to the policies that got approved will we need to get background checks? >> Oh >> yes. But you are background check doesn't work. >> No we're not. >> No. >> I fill out a paper. No, not required. >> The notary signs that I turn it in. That was it. >> If I had to get background check to be on the board made many rooms ago. >> I've never filled out background paperwork. >> Well, I mean, it's been a long time. Maybe they don't do that. But yes, I would say yes because that's our thing. You could you would absolutely have the opportunity to be unsupervised. And so, yes, I would ask that you get back. Yes. >> Great advice. It's probably good that you just background check all of us.
096>> Yeah. Just call the superintendent's office and I've got their number. Tell them you're a trustee for Kyla school and Kyla will pay for it. So what? >> We only pay for background checks if it's employment. Yep. >> Or we will do trustees. We do not do it for volunteers. >> Yes, sir. >> Yep. >> But can you email us the contract? >> Absolutely. Thank you. >> And it is we had a coach get theirs done on August 25th and we got it back on Tuesday. It's so yeah, >> it's not going to be quick, but um we are trying to get the county superintendent's office the fingerprint scanner. Um that's an immediate 2 to three day rather than paper copies back and forth. Um and they're on a wait list for I guess all
097school districts are asking for those now that they've changed these policies. So county is on the waiting for that. So, I really like the kind of as a as a board goal to have the facility status um because that's something our our facility is not getting any younger >> and it's since since I joined the board a couple years ago, it's needed a lot of attention. >> Yeah. >> Um and it didn't necessarily get the attention it needed because for half the time I've been on the board, there was the notion that we were going to have a bond and then the other half, like you said, we were kind of like in our wounds from the bond, not passing. Yeah. >> Um, so I I I like putting that on there just so that
098we have some focus on it. We hit the lowhanging fruit and we can really make some improvements that will that that are necessary at this point. >> Could we with the number one where it says Kyla school growth plan for the future take out for the future and add facility maintenance safety? Wouldn't that care because it's always going to continue to grow and then that way you have your facility safety maintenance and you still have your growth plan. >> Yeah. The reason I didn't repeat that was because I couldn't even figure out what that was. And that just means to me that we had some brilliant discussion. We put down that word and then I went back however many months later and went I don't know what that means. So that's why I went I'm
099just going to say very specifically facility and >> Okay. So get rid of number one and add the facility maintenance safety. >> Yep. I'd like to do facility safety maintain and improve. >> Maintain and improve. >> And then the other one was so get rid of number one. >> I'd like to keep number 10. Trustees monthly in-house school visits. >> And okay, number three. >> Number three, um, with board approval, I'd like to do MTSBA training at least one annually. So I have think tank rotation and MTSBA annually. >> Okay. And then so there's only three. >> Yeah, I just I had four because I wrote it Thursday. Um at least one member attend monthly. >> Okay. Yeah, I'll combine those two. I would really like a board goal to be um that all of
100you commit to do new board training or whoever joins that that's a board goal >> and an expectation that you do the MTSBA new board member. >> I don't know how many of you have done that but >> it is huge. It goes over like why you if I send an email, you don't reply all to that email. Um, and what that could imply, why you can't three of you can't stand in the parking lot after a board meeting and have a side conversation. It it really >> brings that all together for I think board members in this role. There's yeah there's some laws that >> your responsibilities are higher policy um something else um a lot of people and I'll be blunt come into this role thinking I don't like this I'm going to
101change it well you're not an individual anymore you're a board you can't work as an individual and so that's where so it's Liz is absolutely right I mean it's so such an important training >> so it has unfortunately passed already for this school >> thank have that recorded >> that I would obviously leave up to our newer members because Nick and I have done that at I think I've sat through that three times. >> I think I've done that once. I can probably probably back it again. >> I absolutely >> Yeah. >> All right, let's commit to that. >> Let's do that for the five then. >> I'll commit to doing it again. >> You guys do it this year. It's I mean it's good for both you and refractor. So you know after you
102two are on the board for a year and a half two years it's probably because that's the point I'm at now. I've been here a couple years like you know it'd be good to just kind of go back to the basics a little bit >> and understand why this stuff is important. >> So keeps the top of mind. >> I want to be on two years for election next year. I am in the voting ch. >> Well, thank you. >> Do we are we good with those goals? >> Yes, >> I am. >> Yes. >> Okay, great. So, I'm going to draft this and then we publish it on the website. I'm going to have you look at it just to make sure. >> Yes, good. >> Can we make the facility one though like
103a long range facility plan? that we had language in that talks about not just fixing or maintaining but that we are actually I think two of you are on the long range facility plan committee that I think that's some important language to maybe consider >> so so like say short and long-term facility >> yeah I think lots of times at Kylo we get wrapped up in fixing and we're calling it maintenance but If we're all, and that was one of my focal points that I presented in August, was a long range facility plan. If we're all kind of aligning then language to that helps all of us stay accountable. So, so we'll plan for the future. But that's what I'm saying. Um, that would be part of a long range facility plan, but that's a
104board goal. That's just my recommendation or suggestion. So right now I have facility safety maintain and improve and then we could add >> for future [Music] including long-term facility. >> Yeah. >> Well number one is a plan for the long-term facility. long-term facility needs. >> Okay. So, we're going to keep our trusty monthly in-house school visits. We're going to add facility safety, maintain and improve, including long-term facility plan. Shouldn't speak fast. I'm sorry. We're going to do MTSBA training at least one annually. including um >> new trustee orientation. >> Do you want to say for all all board members? >> You think it hurts to for everyone to do it? >> All members. And then we are also going to add a separate item think tank Thursday at least one member attend monthly. And I
105would take a motion to approve those goals. >> I move to approve the board goals. >> Second. >> All in favor? I. Any opposed? >> Okay. The emergency procedure manual update is action item M. Um, however, I've heard from committee that more time they had a very good conversation and that more time is needed to keep updating, talking, discussing. So, at this time, I would just asked to table this agenda item. >> I will table the emergency and procedure manual update. >> I'll second. All in favor? >> I. Any opposed? Very. We're going to move on to our information items. There were no follow-up discussion items from our September agenda. And so that will move us on to our principal report. >> Great. We're all dead by now. >> Okay. Um, so facility updates, we
106fixed our flag pole and then our flag pole rope came untied. So our flag pole is unfixed. >> Um, >> you just need a ladder to rethread it. >> Yeah. Um, we needed a lift to actually fix the pulley the first and then the rope came undone, which is actually good news compared to what we thought. We thought the pulley was maybe had ripped the rope. I don't know, but just came untied. So we are working to fix the flag pole again and not lose our patience in the process because it is important to me. >> Do we just need to tie a knot in the end of the rope? Is that what happened or >> Well, we actually um some clips have been found. So, it doesn't even need to be a knot. It's
107just like some I don't even know. They're clippy-dos that have been recommended by team maintenance and >> it's like a pressure clip. >> Yep. Absolutely. Okay. Um so we'll get that back and running um as soon as possible. Our long range facility safety security committee um had wonderful discussion. Um we've already gone over the bid recommendations and then we really took a deep dive into our emergency procedures manual which in the future we'll call emergency operations plan once it's approved by the board. Um and some really good work has been done in our community that um in a close session I'll go deeper into but helping out with those community relations that were a 2425 board goal um along the way. But we really want to take time to do our emergency procedures manual right
108rather than get it done. Um >> I think we just ran out of time to >> we could have probably talked for five hours on that thing. Um, and we we had a plan to bring it to the board and finish it digitally, but it just felt like we needed to be in person for another meeting. And >> um, so that was unanimous actually afterwards that we would ask to table it tonight. Um, we do have our custodian out for another four weeks after this week. Um, and no custodial substitutes have a Well, I think one applied and background check. We're not going to get that background check back before we don't need a substitute. So, we pivoted to a plan B. Um, and then we're no call, no call, no returns that plan B.
109So, now we're on to plan C. And um Miss Tika is actually working 2 hours extra at the hourly rate for our subpay um to do our custodial duties. She's doing a fabulous job. Um and we're really grateful that she's willing to do those things. On top of that, then um we're having a little workbased learning opportunity in the classrooms and taking some ownership in our own spaces. Um, so we're adding vacuuming our own rooms to the jobs of our students at the end of the day. Um, we're they're taking their classroom garbages out into the hallway garbage can. >> I feel like this is a great idea anyways. This is a life skill thing. >> I love it. You make a glitter mess, you're going to clean it up type of mentality. And there's
110not always time in the day to do that, but we're making time. And who knows, it might continue. and we just have extra clean spaces. But so um Tikica is taking care of all the bathrooms and then um some of the hallway work out every day and then um oh garbages. So, she's taking out the hallway garbages and she's able to do all of that in about 2 hours and then we're all kind of taking turns doing the gym floor and squeaking it in in between lunch and PE and all the things. So, we're making it work. Um, again, proud of this team for all stepping up and I've heard zero grumbles. I know it's taxing and extra. Um, but we're just it kind of is what it is. Even if we had someone apply,
111we won't have their background check. Um, >> why are their backgrounds taking so long? >> Well, so every state adopted the language we did in our policy to have their background checks for everyone going on field trip. >> So, not only Flag County has been inundated, but the entire state who all of our counties send fingerprints. I was going to say because I was backgrounded for something completely different like five months ago and it went through in like two days. >> So I was just wondering why like what's the >> mine took five weeks but that was during co >> Oh this was this was just earlier this year as background completely different. It's like I got the approval. There are so many jokes by SW on. Um, and then I've gotten a couple community
112member feedback emails about our reader board um, asking if we can turn down the brightness or just the times. We can't actually adjust how bright it is, but we can adjust the time since it is getting darker um, on either end of our school day. I really don't know why we would need it on from 6:00 a.m. to 9:00 p.m. So, just kind of shortening it to when you're driving your kid to school or possibly coming home from work or leaving a school event, so 7 to 7 and then just completely turned it off on the weekend. >> Um, people that drive on that road do it daily and would see during the work week anyways are my thoughts. So just just for some background for you when because this came up in the community
113on social media right after the board was installed. I don't know if you saw that or not but >> overwhelmingly the community loves the reader. There was like two people who were like well I wasn't consulted >> and and a previous board member then said well we had several public meetings about this so you could have come and voiced your opinion then. So, it's it's literally probably like a 9010 issue or even 955 issue where people just love this board. >> But, I mean, changing the times is not a big deal. Like, >> yeah, >> it's being sensitive to here. So, >> as long as we keep in mind that the goal of the reader board was communication with the community, >> correct? So, as long as we're saying we're we're going to get you
114coming and going Monday through Friday, I'm fine with it. If we start hearing rumblings like I don't know what's going on at the school again, the thing's going back on 24 hours, seven days a week at a maximum brightness and I will stand by my name. >> We that was the whole point of doing this. >> Yeah. My my question on the board because I really like it for the one time a week I drive past um and my kids drive by every day and that's how they learn stuff. Yeah. >> But by the time I can see it Yes. It stays on that one screen so long I'm past it before she gets to the next screen. Oh. >> So, is the time the message is on there, can that be shortened so I
115can see more messages as I drive by? >> Um, you should be driving slower. >> You're you're assuming it was my driving speed and not my vision. >> Big assumption. >> Well, Nick said it, not me. No, I'm just kidding. But um we can So I actually have the slides. So I've gotten the opposite feedback is that it's moving too quickly >> and I don't have time to read anything. I know there's seven screens and I've read quarter of all of them by the time I drive by. So we're at a little bit of a happy medium right now. Um >> but it's just a work in progress. So any feedback is appreciated. But I I also don't take two comments from the public and change how we're running the school. I do when I
116hear public comments, you actually just pause and think about what what is the purpose of the reader board, right? >> What do we actually need? >> And that's kind of the happy medium that I found for that as well. So, >> um or maybe we'll just take Sunday off if people say, "Well, on my Saturday drive to Rotary basketball is when I got all my Kyla news." But I have heard good feedback as well and it is appreciated by most especially about picture day. So >> yeah. Um >> that's how I found out today. >> Okay. Well, dojo >> I'm on dojo but I don't get all the messages and then it logs me out and I'm working my hands are in in order and I can't >> um >> it's a pain in the
117butt. >> All right. And then so grant applications. sour three right now from OPI. Our IDEA consolidated application has been submitted. Our gift and talented application has been submitted and then our ESA consolidated has been approved. Um, we actually received our AED, our portable AED today and then I don't know how they sent it to us without us paying for it. Sharon works her own magic. >> Good job, Sharon. We actually need the we've paid for it bill before we can submit that grant reimbursement. It is just $700. Um and the the AED was $1,800. So we're going to shoot for it. We have to have that turned in by the 17th in order to get approved for that. But irregardless, we have a portable AED. That makes me feel pretty awesome. So >> question
118I don't know what. Um, so that's our every now that you're asking me that I >> sorry something about kids succeeding because it looks >> title. That's good. I'm good with that. >> So basically we have our said application. >> I knew I was just like >> that's fine. Sorry I'm not back into the acronyms. You kind of just shuffle them away. >> Yeah, I know it's important. I feel good. >> Um, so we just had walk to school day. That was yesterday morning. No, that was What day is it? >> Holy Hannah. >> Yeah. >> Today we started our day with walk to school day. It seems like a pretty silly day, but it is really fun to just go out for a little walk. We actually had our cougars with their cougar buddies
119and it is just a walk today. So, um, you can see our sixth grade and kinder buddies there. Um, and then this little picture down here is actually we had groups go to the left and right and it was kind of a neat Halloweeny morning. >> It was a beautiful morning. I have pictures from my papers. Yeah. >> Um, and then we had um that written down somewhere, too. We had Terrell Ex excavation donate all the donuts. Um, and then Miss Mindy and Miss Carrie had hot chocolate for everybody, too. So, we actually had 22 family members join. We had lots of little um, push wagons for kiddos and it was pretty fun. So, oh, I'll train. I knew I wrote it down some presentation. It's been a It's been a long day. You're doing
120great. >> All right, here we go. Um, September events. So, these are the past I wrote September events, but then realized it would be September October. So, we've done our middle school fall hike swim. That was a really successful day. It was a great day um where they could hike and it was kind of cooler in the morning and then it was really hot in the afternoon. We did do our citizenship day, freedom week. Um all those things were just incorporated in. We did have our first whole school assembly and our student leadership team took part of that. Um, remember we're transitioning into them hopefully just running a little bit more like we have them showing up now here. American Indian Heritage Day was run by Miss Tika and it was amazing. Um, the student
121leadership team also ran that in each of the classrooms and helped the littles with their projects and also gave presentations on why our Native American history is the way it is or why what these are for. It's not just let's make cute horn husks and >> um for a craft. It was actually kind of the why behind the importance which was meaningful. Um our second grade went to their Flathead Biological Center field trip out in Yellow Bay and we had background checks people to join that and then we've also done picture day all just in the month of September and a little bit of October. >> Question. Citizenship Day and Freedom Week are the ones that are required by law, correct? So, I make sure we're noting for the camera >> that we are >>
122also, but um so I just thought you guys might want to see some of these. So, um here's our second grade um going to their trip, our middle school fall hike. Um >> it looks like a dangerous cliff. They're not actually hanging off of a cliff. Uh, and then here's our student leadership team. Oh, you guys can't see my cursor. Sorry. Our student leadership team presented on um the why behind the walking on the black top during our transition time. So, when you have 60 kids all running to go get in line, um, we had our older students explain the why behind asking to walk rather than the adults. Um and that is turning a corner. Um top middle then is our student leadership team. Um in our first grade room, they were learning about
123um the why of the prints on tepee, what they signify. And then each kid got to make their own printed tepee and construct that. Um and then we had an outdoor PE activity along with our archery that we usually do for our middle school. So, uh just some updates there. Where are you able to join? Um so, upcoming opportunities for you. Um this Friday is already the midterm of trimester 1. So, it's crazy to think that our school year the sixth over. Uh we don't have school because of the statewide MEA Montana Educator Association PI days. Um, and then on the 24th from 6:00 to 8 is our fall carnival. So hopefully you guys can make it to that. That would be a really fun one. Um, we have Red Ribbon Week at the end
124of this week. We'll have a spirit day in the middle of that week to wear red and that's when we take that school photo. We always enter the photo contest for um and then into November, we do not have school on the 7th because that is our parent teacher conference day. Um and many of our classes are going to start moving towards student led conferences. Um kind of a hybrid between just a student led conference but also student led with um some meeting time for parents. So lots come to hear how the teacher feels or collaborate on that and hear what their kids are doing um not just hear what their kids are doing. So kind of hybrid that we have kinder first going to the pumpkin patch at the end of this month and
125then next week is first and second are going to the VOAG center for heritage days and those are all fun messages have gone out to parents about um their background checks for all of those and we've had quite a few parents go to get their background checks. Most will not be back by the Volwag heritage days, but hopefully we'll have quite a few for the pumpkin patch. Um, I don't know though. So, we will. Only time will tell. >> My daughter's super excited about pumpkin patch. >> Um, that's it. >> Great. you pictures or something. >> Great. I'll I'll try and include those. >> You're welcome. Thank you for the pictures. That's always more fun to see their little hands. >> Yeah. >> All right. We are moving on to the WCRRP audit. >> So,
126um WCRP stands for our workers comp. And so our workers comp company who's through MS MTSBA um hires an independent uh contractor to come in and audit our books and stuff. And so we got a perfect audit. There were no findings. >> Yeah. >> No, I'll be honest. I lose my patience with all the audits we've had. Tyler audit, regular audit, workers comp audit, >> but in lie of news reports, I'll take every audit I can get. I'm gonna put it out there. >> So, yeah, just add it away. I'll give you what you need. It says, "Great job sharing. No variances. Thank you very much." Exclamation mark. >> And then there's just an FYI in here about um the fire inspection. >> Yep. >> All right. and a date for our November meeting. All
127right. So, as per usual, they're always the second Wednesday of the month at 3:30. So, this one is November 12th at 3:30. And I will ask for a motion to adjourn the meeting. >> I will motion to adjurnn the meeting. >> Oh, sorry. >> All in favor? [Music] This is going to be good. It's It's >> kind