001Okay, that's true. >> It doesn't test. We have to test. Okay. you sent it to us again. >> There it is. I don't have anything from you. >> It's from Don. Sorry. >> I'm at Don's computer. Apologies in the drive. I got >> Was it an email? >> Yeah. >> Yep. >> Drive. >> What's it say? >> Called the general 26. Do >> you have a drive on yours? >> Yeah. >> All of them have the same. >> Yeah. You just click on these dots. I hope it's not in Google. >> Oh, okay. >> Did you find it? Did you get it? >> No. 25.26. >> If not, I can just >> It's not coming up. >> Shared with me. That's weird. >> Dan, is it shared with everybody on on that one >> at
002the top? >> I got one shared from Mariah. >> Actually, look there. >> Let me look. >> Sorry folks. >> Yeah, because I think you have to change it up here. >> Yeah. I'm the owner here. Not >> I can send it out to them with Do you want me to >> People would like access. >> All right. There you go. >> Share. >> And then send it to Shane. >> Share. >> Now she's sharing it with you guys. But Shane, you have to go log into Google Docs. >> Your school email. Yeah. Remember your password? >> No. There we go. >> Jackie and Shane or Josh got an email from me >> saying it's shared. I think you should be able to if you just go into your email. Josh, did you just open
003in the email? >> Yeah. >> So, Shane, just check your school email. There should email from me that shares it with you. >> It's asking the policy guidance of daily. >> You got it. >> I got it. spreadsheet shared with general fund 2526. >> You're all on there. So, I don't see it. >> Just click allow on the screen that's shown up there. >> Click allow on that so it shares it with the TV. >> I don't see it. That's the >> Yeah, just click Oh, yeah. >> That's the TV. That's I can't It's not on there. I think user alone. >> Yeah, it's a TV one. It's not on here. >> Let's just tap it and see how smart it is. Scott. >> You got it. You can't get it. Okay. >> Okay. Column
004C is what was budgeted for 2425. D is the expenses keeping in mind that at the end of the year we did have to overages so we did have to move money um expenses F is what is proposed to fulfill our budget um this year. So if you just scroll down to the bot F is what it looks like we need for the year all the way. Oops. Didn't look that long. That's long. Keep going. There we go. 14 million. >> 14 million. Our budget is 13,56091797. >> So we're a million short. >> We Yeah, we're >> already there. That's >> So there are other ways um that we can use these funds listed here are ways that we can use to, you know, help relieve the general fund. So, it appears, you know, we're
005okay. I just want you guys to know that without that those other sources of funding, we're running way over budget. >> So, does that mean that like next year we'll be in a bigger bind or >> Well, there'll be less coming from Nope. there'll be less coming from the MCLP grant. >> Okay. >> And we're hoping that with the stronger or not stronger connection, the transformational learning grant, we were invited to apply. There's only five districts getting it. We were invited to apply. I'm hoping for a minimum of 450,000. The maximum is like 947,000. That's in perpetuity. So that would be forever. So that would help offset a lot again. So we just have to wait and see. But >> just kind of keeping in mind um >> so we're still short 277. >> No,
006we're 277 in the good only because we have some um stuff we can use for salaries in addition that I have not taken out. So there's some salaries that I uh that uh superintendents have asked me to reduce for because the reading grant um gives us money and so I've reduced principal salaries up above already. So, this is just anything I've reduced salaries on the budget sheet up top for the general fund as much as I really can. Um, >> 250,000 of that came from the readings and that'll go down to 200,000 then down to 150,000 as that goes on through 2028 29. The title monies and stuff doesn't show up there, but that helps. >> It's up here. It's right up here. It helps offset the salary cost by 900,000 this year. 800 >>
007863 863. >> So that money is permanent. We get that every year. It went up 200,000 this year. We should getting more. All of our special ed money went to salaries. We have no special supply budget. >> It's the girls soccer team. I don't know why they're hanging out. >> If you look up there, too, >> in the second tab, there's a tab too. Maybe you guys have it other funding. Go to tab two. This is how I've already reduced the general fund. >> Okay. So, we went through there with Dian and just said these are the people that qualify for uh title things that we can take from admin uh salaries things like that. See, she's got a nice lead thereof. >> So, when we do cash request, they now ask what staff members
008we were paying. Now, Dian has that all figured out. So, we just plug that in and say, this is how much we're pulling this quarter of salary. This is how much we're pulling together. So, we don't have to go back and go, oh, wait a minute. Because you can't just say, used to be able to say on the state grants, we're doing three FTEs. They want to know who it is. GN has to print out and send up their actual the records of what she drew. So, uh, rental $75,000. You guys use that to utilities? >> Yep. Because we can only keep 20,000 in the rents fund. And so, this is what I'm estimating that we would get >> stronger connections we're using for supplies. >> Am I reading that? >> Connections. Yeah. >> But
009that stuff is like there's there's specifics for it, but it's $47,000 in supplies. So is the tuition pretty much a wash at this point? >> No. So the tuition is um it's not because we pay tuition to other districts out of tuition. We get tuition, it goes to the general fund. So the first year that we're doing this and so it's supposed to reduce your general fund by that much. So it really it's going anywhere. I mean it's concluding we have to pay tuition out of our J >> get we have to receive the funds into our general fund >> behind on getting that. >> No, it's they're due when tax bills go out. So you get it in we don't have to pay ours until no December and July. So that means we've got
010a few checks in but not all of them. I think there's a lot of confusion about how that goes for people until they get that straight out. There's probably any money could lay in on that. >> Yeah. I don't even understand how that >> Well, it's kind of a you know, I don't know if they understand. >> The way they do it is the way the legislature was written on is we pay the lower amount. Correct. >> Yeah. >> The percentage. Yeah. Whoever has the lowest between that's us and billions, us shepherd, us and us. So if Shepherd's um is less than ours, we pay that. >> Our good thing is is that we're way more >> Yeah. more coming in than we have going out. >> Okay. I guess that's what I was asking.
011And then I think Deian said that there's a plan for that too with what you sit where it's kind of as a wash pretty soon get done with all >> well what it's supposed to do is you're supposed to account for that money in your budget and then it reduces what the state >> really help you. >> No, we're still assessing tax. >> They're assuming you're just getting that money when that's maybe not the case. >> But then the general fund gets assessed that much less and so it's still taxing. cop. Are we using that for the RSO? >> No, that is for cameras, metal detectors. Okay. >> Yeah, that's a safety grant. So, we just got that all cleared up and we're ready to start. We're going to pull 43,000 from that for money
012we've already spent. >> So, we need to talk about where we want to pay her home this year, too, because we >> Yeah, we used money last year that had to be spent. >> Yeah. And so we need to figure out where we want to pay her because that's what is it 75,000. What do we pay the county? >> So that we didn't go up a lot, but it was >> last year we were able to that was some safety money. Then we had to >> we might have to go back. >> But you can kind of see how um The differences are is I really tried to make sure everyone's salary was pointed to the right funding line. I worked really hard on making sure so I can make sense of it as well.
013But you kind of see where we're over um and what's budgeted and what was um spent as far as um printing. Well, >> um, facility supplies. >> What is facility supplies? >> Mark's supplies. >> Oh, she has a line item for each pri each school. >> So, facilities I just put in brown. Um, just so you could kind of I wanted to see where we're at and how we could get better at letting Mark know, you know, this is your budget. Um, you know, and I know things happen in facilities, but I I we just keep getting going over and similar to printing. We keep on going over too. We kind of made some adjustments on the printing on how we do those fees. >> And so they're given 4,000, you know, for printing. It's
014obviously not enough, but you got to cut that from somewhere else in order. You know what I mean? You just can't give them more, right? >> If you give them more, I mean, that just keeps >> But it also just keeps our deficits larger. I mean, I'm sure we can cover some of those costs by these things below. >> Okay. >> Um, so I did that in all the supplies. Um, we keep um the um there's a contingency in here. It's an educated, it's called the ED credit contingency. We kind of over plan and put that in for lane changes, mid-year changes in um salaries that you know, maybe someone's gone, someone comes in as higher. We kind of keep that placeholder just to be sure we've accounted enough. >> Technical services uh 420. >>
015What number? >> 420. >> Was there nothing budgeted for that? >> So, it looks like there wasn't uh let's see. 420. We might have been able to take those services and fund them somewhere. So, >> okay. >> 420. Let me see. That's I think I was saying that wrong. So, it's just uh I suppose things that come up. Um and there was nothing budgeted for those, but it appears we have those. I mean, I could take those out. I already looked at funding for this year, like what's been going through all of these funds that are red. We've already been putting stuff, too. So, okay, >> why not put a budget in for it similar to what we spent last year? >> So, we're prepared for that >> is kind of my feeling. We kind
016of wanted to really um my end goal here is to I would love to tell um primary this is your budget for the year. This is how much goes into salaries. This is how much >> when you're done you're done. >> The rest is how you want to spend it. That's >> and they've been doing a really good job of updating everybody. So they give them updates on here's how much you have out of here, here's how much you have out of here. you know, be careful on that. Make sure you know where you're at. And >> all of our building meetings have been very highly complimentary about how easy it is to work with DN upstairs about finding out what budgets are, what balances are, where they're at on different things so that they
017don't have to guess. >> I mean, I don't think this is just from here. This is so much easier to understand. >> I did on the on H. I did kind of total up what each um building or 16 is hard because that's districtwide, but what each building I've proposed that that budget is >> middle school. >> This section is 415 to 431. We didn't budget anything for all tech stuff. What is that? >> It's just um so like the vacation paying up this year. Are we doing that? >> What's that? >> Darlene's vacation payout. >> She still has it. >> Okay. No, she just didn't put anything in there. And so I want to safeguard myself so there are no surprises at the end of the year like, "Oh, by the way, here's a
018million. You don't know what you know that you're over." >> So 14 then that's >> technical coordinator. >> So but that's not it. That's this is district fund. This is charged to the district. Number 16 is districtwide. She uh our two techs are split up by the four buildings. >> So they have a line item like that shade in every building budget for salary. >> And so we just don't put it towards the district 16 >> between the four buildings. So the 12, 13, 14, 15, there's that's broken up. >> Which again, DM's cleaning up where there were pockets of money that really weren't weren't there. >> Better. Thank you. >> Yeah. >> It's like a lot of work, >> but hopefully it's worth it because of the ticket. >> I just wanted to >>
019I think it's just going to help. If you go to 305 Shane, it's the high school tech salary. That's where that one is. >> And so that's >> I was just curious on how why we had zero salaries that we were paying >> because her vac that vacation pay outcomes from there >> district. >> So she's got that going to where it's actually coming out of instead of just money sitting there randomly. that >> and then her salary comes from high school, middle school. Everybody is has so much >> her and um >> so the tech comes out of that. >> Oh, cool. >> So they're both in their split. >> Do I need to walk around and turn off lights in the high school? >> Um they come on like every time I get
020here >> $150,000 for electric. But if you walk in the building, this whole I come here in the morning, every light comes on in the commons, down the hallways, just all sensed. >> Also, this building is used a lot. And so that's why some of them >> Yeah, they go back off again, but I think when you come in, it'll >> It's kind of a bummer that one, it turns on the entire >> 10 or 11. >> Yeah, mine's lit. >> But the whole building's lit. Yeah, we we can have them check again on the timers on this time. >> They should be timing off. >> They're very quickly and they're I mean not super quick but like during the day >> they're quick in our office >> pretty constant if I sit and I'm
021doing my budget and I don't move it turns off. >> When I come in if you walk down like if I come up the stairs it turns on the lights. >> It is nice to have >> even if you're not going in that motor down there and the doors closed it still the sensor kicks off. >> Oh wow. If I go towards the gym, it kicks all the lights on out in the >> one of the things I worry about heating a greenhouse. They're not energy efficient. >> Well, he would have to he would have to budget. >> Yeah. >> With what they made, they would have to put money towards utilities. I mean, that's why I thought that big one there's no way. >> Yeah. >> That's like a commercial. You're doing it for
022a business. And there's >> no I was really glad that you guys moved towards smaller one to start and then they can always maybe 10 years from now see >> yeah I'd love to see be able to be expanded. >> But I think right now just getting it >> let's see if it actually works >> and I don't want Josh spring to feel like >> yeah I'll do a little tip shed and then okay we're doing a freaking called him while we were in the meeting. I know. I was glad you did that, Josh. >> High school electric 150,000 high school. >> Oh, you guys that's also like all the sporting events, all that. >> That's why 70 when I get whatever's left over from rents, it just goes all back to even out, >>
023right? What's about that is this probably pretty energy efficient lighting, too. >> It is. And but I mean like in the bed and basketball game and stuff, every lights's on down the hall everywhere because everybody's awkward, >> right? I can imagine what those stadium football games at night >> and they're on board practice. They're on when I get here at 600 they're already on. >> Boy, they're here at >> Yeah. Like a comparison for like Laur's baseball field before they put new lights in. >> It was 700 800 to have those on for few hours. >> Holy cow. >> Yeah. Okay. I mean, I don't think it's outrageous, but really wish we could have done solar on top. >> When you look at it like that, though, it is overwhelming to see $150,000. >> Yeah.
024>> Electricity. >> Holy cow. Intermediate supplies budgeted 4,000. We spent 10 >> for printing. >> Yeah. >> I mean, >> we I don't think we've ever hit our budgets for No. It's not. >> And that's why too, Josh, we asked the tech to come up with everybody needs taking away printers and then everybody printing to the copy machines because it's half the cost, right, of that. So, >> and we talked about like at the because with the new um lease agreement that we have, Darlene and I discussed, you know, if primary seems to be over, but middle school is still under, we send our jobs to the middle school because you have to pay. It's a guarantee. You have to pay that. Oh, >> no matter what, so many copies per month. It's just >>
025that's so And then they'll um at the very end of the year, we'll kind of see where we're at and hopefully um which is kind of got a we kind of got an idea of how to save on there because it is a concern, but we need stuff. So, >> with the primary too, I mean, you got littles, they need to learn how to do scissors and color and they're going to be more paper >> head. By the time you get to middle school and high school, it seems like everything's on computers. Well, we tried different things like Marching the workbooks for science to the print shop. It was just expensive there. It's printing ourselves here. So, I mean, we were trying to figure out ways to save and it didn't it didn't save. So,
026we've actually purchased >> with our leftover funding last year, we purchased workbooks for everybody. K12 needed them, so we're not printing those. >> Yeah. >> I mean, it's Yeah, >> we have money to help pay for the ELA curriculum. We have money in title to pay for math. So, right now, those shouldn't be printed, but There's a lot being printed. >> Yeah, it's tough. It's that balance between like restricting and then like don't make life different. >> I've worked where they each got 300 prints a month and that was it. And it's that didn't >> because you can set limits. >> We kind of sent to a print shop. We set up our own print shop in the district still. It was so hard to try to maintain that. >> This has to be a
027common issue across schools. >> Well, and we used to buy a load of paper just for printing because that's cheaper, but yeah, >> it's not decreasing the cost per print. So, like Kelly, I got rid of my printer because I was printing probably 800 copies a month just on my printer and grants and stuff. That all goes to the cop now. So, >> it doesn't matter if it's two-sided, it's still two sheets of paper. We save on the paper cost, but we don't save on the printing. >> Yeah, >> but the paper cost would be less. >> Double-sided. >> Did we get the 115s figured out? Everybody can see their 115s. >> That's what they're talking to Deian about. She can actually help them if they're if they're wondering. But we also put in a
028new purchasing system. >> Yeah. >> So people can't just What was happening is people learn to go around me and go to Carly and say, "I'll just take this out of advanced opportunity." So then we get in here last year Deiana and I were sitting there at the end of the year going, "Okay, let's get this figured out how we're going to balance everything." And it's like this person was 4,000 over that person wasn't because nobody was checking with it. And you weren't they weren't responsible for checking if they even had the money to spend. It was just going in. And we cleaned all that up. And I'll tell you what, the amount of requests to purchase now is minimal compared to what it used to be. They have to fill out the form. Principal
029has to approve it. Then it has to go to Carly or or to Lacy. They have to look up their account to see if there's money in it. Then they have to check out the credit card, bring the receipts back in. I mean, we cleaned that up and it's cut >> and it's slowing purchasing down. Quality. that slowed it way down because >> more than that it's just more people are aware everybody's aware of here's my budget and they tell them here's how much you have left >> here's your balance >> and the 115 just to be clear I'm going to load what their cash balance their ending balance was everyone's for the last last year 2425 so because those funds aren't budgeted funds because money comes in throughout the year for at you set
030it at what the cash beginning balance is and then you don't touch the budget. You can't keep adjusting their budget because it isn't a budgeted item. So, we can give them a beginning cash balance. >> Okay. >> But, um there's our system runs on a budget. It's that's the tool is budgeting. So, you can't go in and I can increase their revenues. I keep it on a spreadsheet and I can I increase their revenues and decrease their expenses every month and all they have to do is ask. Most of them know exactly what they got in there. >> They're much better now about being aware of because Deian's able to work with them. They they are actually keeping track much better of what they have >> and sometimes they don't know what their revenues are.
031We get checks that the the um Don and Kelly we decide if we split it by those four into the 115 into the each of the buildings um funds. >> Does everybody know what 115 is? >> Is that like your building? >> Nope. It's a it's a miscellaneous fund and it has really no there's federal 115 that >> there's money that comes in and we can sit down and say, "Hey, we'll put that into the 115 or we'll put it back towards something else." Yeah, >> it's kind of a discretionary. >> Okay, >> you have this much in your 115 and purchase yours stuff for your staff or staff maybe investment spend on. So, they have their own supplies, all that stuff in here that money comes in. Jenny put a snack machine in her
032lounge to see if she could raise more money to come in towards her to which that was pretty smart. >> Yeah, because they give us little kickback. So, Coca-Cola gives us a kickback. Um, >> no, no, they don't. Kickback's a bad word. They give donation. >> There we go. Kickback supplies and propriet decreased significantly because we put it on a timer now. So we don't sell all day long. She was getting a little bit change there every month. But that decreased because we had to shut those down. >> And we had to shut those down because food service contract. >> Well, and there was nothing in there that meant on damage rail and we knew that nobody had ever said anything. So, this can go. >> Wish there was, >> but they're on a 430
033and kids are still buying stuff. It's just not as much. >> We're the only ones. >> I'm not sure people get on it as much as we do. >> Well, and the lady told me though that last year we were selling more soda here than they were at West and so they have to have limited at West. Yeah, there's 2,000 kids there and we were selling more here in a day than they were at West. >> Oh, wow. >> But I know that there's problems around that, but we just we just shut it down because I don't want to have a problem for food service either. >> This, >> right? The board even has a 150. >> So, the board's 115 comes um so the our credit card that we use, we do get um
034refunded a percentage of what we spend. >> Okay? So the more we spend on the GMO, the bigger our refund that goes in there because it goes back to all staff. So we like to use that when we it encompasses all staff. >> Okay. >> and that's like the back to school breakfast. Yep. >> Okay. >> Stuff like that. We pay out of the boards for that. >> So you can you also have your general fund too. And um that right now is over by $10. We've already spent it just we've had a lot of things happen um for our staff and that board supplies always goes towards everybody. I know we'll have a big sale and >> we do keep travel on there. Uh travel also is already been expended. Yeah. >> So, let's
035go to 116. You guys are 2300. >> Yeah. So, go to line 436. >> 436 is advertised. >> 438. >> But it's all Yeah. 430. But it's all >> the board. Okay. >> Yep. And so that's really where >> just went on. That's where the travel has probably been used up since Cory's trip to the safety conference this summer. >> So yeah, it's over um we've spent four grand in that already >> in travel. >> Mhm. >> I don't see that. >> No, this is already we've spent this year. I don't have the expenses for this year, but I looked at all of these to make sure like, hey, are we putting stuff to this fund? What is it? Is it can I put it somewhere else? Is it making sense? Our MSBA dues are
036$14,000 >> by the time everybody um Yep. Well, they're actually 15 it looks like. >> So, we may talk and we might have a work session and talk about that because there are other options. Just a lot of districts don't use that service. They hire like be to come in and go over the policies and they send them to her and she does them for probably a lot less. >> So, there are options. But >> does that encompass our training as well? >> Um, >> because we don't pay for your training. I mean, I did just get a bill to give their services and stuff. I can email them anytime and ask them questions, but then again, if it's anything legal, then it's going to cost us. So, it's a good chunk of change. >>
037I think we should look at that. So that's something we can I can reach out and find out what people do, how they do that and what their costs are for district of size and see. I like the training and stuff at NTSBA. >> NTSBA Montana school board. >> There's a lot of training out there probably, right? There's a there there's a pretty big split in Montana of people not wanting to use MTSBA anymore >> because there is it it's a pretty extreme sometimes all the way like don't do this because you could be sued kind of stuff when it's not really >> that extreme. I mean I like the fact that they do send out policy updates but there are also other people that do those and do the same thing probably a little
038bit less. So there are options we can look at >> or maybe we don't need to be on the top tier level. >> Yeah, that's what I mean. We might look at what they are and say >> unless you guys are going to do research or something or >> superintendent. >> Oh >> yeah. That's the kind of stuff in contract. What was that? So >> we can go down that road. Couple >> 10 years when that comes up. >> 17 months, six days, four hours. >> This is just so much easier to follow, you guys. It's a lot. You can't do it all like just sitting and going. But I mean, it's >> be super easy if I could go in and activate some accounts that have zero spending on it from last year. I'd
039like to inactivate them so nothing can, you know, I want I want a true picture of the funds and what we're spending. I mean, I for me to understand it, this I had to really dumb it down for myself to >> What do you mean you can't do that? >> I I can I mean, >> you're going in and cleaning up parts as we go through. She's going in and going, "Well, we don't use that account, so let's just make it not >> and then it wouldn't show um up here." >> Yeah. I want I want to put something out right here and make sure everybody hears and understands that you can make this as easy as possible for you. >> Okay. >> Are we in agreement with that? >> Yeah. >> It's already so
040much easier to follow. I mean, >> all right. >> Yeah. >> If if there's stuff that you want to clean up, >> okay, >> let's let's do that. >> You'll know De if that works or not. You'll go, "Oh, wait. I should do that or put that back in." You'll know. >> Yeah. And it's so much easier to understand. I can see >> 14. What is this? >> This is all the main pages, >> especially the big picture. >> Yes. >> And this is what we >> over. This is where we're under. Here's the the big idea at the end is over this much. This is how we're going to pay for it. And we al we also met this morning and said okay we do have to start making plans for what do we
041don't have enough to to start what do we do and so we were talking today about plans AB and C just what we would recommend and where it would go because that's the reality is we don't know what funding is going to look for years but we have to have plans on how we7 that's getting pretty close for school it's really close yeah >> so if you look at line uh 522 too. >> Surplus. Oh, >> that's our surplus. That's we have >> and it might be a little bit more. We might not use all of something, but >> but also I haven't accounted in like work comp and something. I mean, because they just really aren't a budgeted I mean, so we're teetering on >> it could be a problem. I mean, we're using
042all the resources possible to make what I've put in here work. >> How How are the reser a >> How are we looking on reserve wise reserves? >> Bunch of rules. Stop using reserves. >> I'm not trying to use them. >> Please do not be there. >> I want to know where they are. >> Well, we have only dipped into one >> mas. Yeah. Her building. So that's >> still at 100 or 110 whatever you can put but I don't have any [Music] >> what happened in facility supplies line 513 budgeted 16 spent 70. >> Yep. That's just probably something Mark puts stuff towards uh you know he's buying stuff that needs to be done um recently. You know, when you buy more equipment, you have to buy more supplies to help keep the equipment
043running. Um, we keep getting more stuff. >> I thought that might have been the the pump or the or the whole thing, the well, all that stuff. >> And we did as much as we could took it from there are also rules about taking it at different funds from the building reserve as well. So, I stop that. We were able to take a little bit of technology funds last year too to um help um decrease our deficit. So that was nice. 277,00 I think that's where it comes into our plan about AB and C plans of if it came to next year where would we start with cutting for budgets >> thank you for staying ahead >> so that's I mean we all have pretty good idea we have to get in and say here's
044the plan. >> He's not going to be a part of this. >> Makes me feel better. We're not happy. >> Oh, no. >> A plan shortly. Yeah. >> No. >> And we can go over I mean we can go over that, too. >> And even when I leave, I don't plan on not writing grants for district. I mean, that's not part of it. So, I mean, whatever's out there, if there's a way to bring more money in, we'll still be working on that. Well, there is you can see the stuff we did have. >> Oh, yeah. >> Some pretty. >> Yeah, >> it's a hefty amount to be >> really. We've been lucky for like the last eight years the grants are coming in because it's offset this every year. >> We didn't have as
045much for the reading grant last year to work with and so that really >> hurt us. Um, >> yeah. I mean, we still after Dan and I got done, we still were okay. But then again, now that excess we have from transformational learning is gone. So that's not >> so really it's not more. I mean, we're balancing. We've been okay in saying, "Okay, here's some excess funding. Apply that to everything." >> And when we got done, we said, "Okay, now we can buy everything we needed for this year, which was $30,000 with a math curriculum." Well, I set that aside in our title funding because we get that every year. I said, "You know what? Let's do reading brand readings, bleeding materials, title one for math materials. We're not coming up with that money. We
046don't have to go on the go and do it. It's anything. We set aside a little extra in title for professional development. So, they don't have to come up with that. So, it's there. And our title one money went up $200,000 this year. That went towards salary. So, that was a huge bonus for us because that's not going away. That's going to be there every year. So, under the athletics, I mean, we have line 368, $379,100 in travel. Is that offset by fundraising and stuff that does general fun? No fun. >> It's all general fun. >> It's all general under if he doesn't spend it all on travel. That's with Mike under this year. >> Yeah, we were under because we as many made state tournaments. >> Yeah. And things like that. >> But, you
047know, the good thing about this year, too, is is It's the first student. Yeah. That's helping out with >> in in town travel. >> In town travel. >> We're not paying $800 to go from here to central town. >> But the where Mike left, didn't he say that this is the year we don't travel as much. Then next year is the year that we're going to we have to go to the west side of the state a lot. Right. >> We are already going to the west side of the state. Flag football's in Missoula. >> There's there's some now. It's like next year will be a big shock. I mean, we're still traveling, but there will probably be a little bit more. But also, he thought that last year and we came in under still.
048He did a really good job of managing the travels >> and it's travel is the bus, the meals, >> the whole hotel. So, that all goes in, you know, and you just you don't know if you know, Big L needs to make it to >> I know there were four deep. I think it was like four kids per room. >> Yeah. I want to say somebody was sleeping in a bathtub. >> So reserve there >> uh 1.3 >> 1.3 >> building reserves. >> Oh, building reserves >> after we agreed to have Mark spend money. >> Did spend. >> So now we're >> Oh, it's true. He he did the he finally stop parts. >> He did. >> He's still spending that money. I mean, it's still it's not going back in. >> No, he he
049moved it down to the next thing he needs to do. >> No, he did. He got the fencing done. All that stuff. >> When you do that, >> you got a lot done. >> So, we haven't depleted anything. We're like at 50% and going, "Oh my god, it's like not like that." >> We were able to, you know, keep our reserves pretty full. >> Yeah. Which you can kind of see why we need that in a year where we don't have all it takes is one big >> well we have a lot of catastrophe >> or catastrophe or you know something major >> 50% or 25% of our reserves in the site. So, we get a guaranteed uh state major maintenance aid um for 194,000. And so, Mark um we use that hugely. We're going
050to try to >> get that was an increase, wasn't it? >> Yeah, we got quite a bit of an increase there. And then >> that helped a lot too. >> Was that the deferred maintenance legislature? >> Legislation. We got more than I thought we were. I thought we were going to get six. It's >> called the small payment is what they call it. Smok >> small >> state >> major maintenance aid. >> Oh, that means something else in my world. SMA is a welding technician. >> Then we kind of estimate our interest. So, um >> when I one of our I see one of our other big things is health insurance. >> Have we got anything back on that co-op? >> Oh, yeah. 13% less. So that was what they projected was 12 to 13%
051less than we aimed this year. That's what they're saying they can do for us for next year. The union came and met with us about it. I think you were right. And they have a meeting tonight actually. >> It sounds like everybody's mostly on board as long as what they're saying is real. But at this point it's all just promises. >> It's it's real. >> I mean it's not prom. It's all there's nothing in writing yet. So, everybody's going, "Is this real?" >> Yeah. The basic the basic premise of the whole thing is is they have $40 million put into this to put in this trust or the alliance. Um the alliance is only for schools. Um, you know, we've been lucky with JPT that that we haven't seen the increases and things, but >>
052but it's probably coming. >> It's something's coming. And I we just can't sustain it with with the insurance that we're >> So that though could be a pretty good updating. >> That would be wonderful. >> You guys know that the union reached out to me and asked if we would open up our insurance to bids from everybody. And I said, I don't think that's a smart thing to do because if we lose JDT and EVMS because we're opening this up instead of saying we're just going to go with >> then I think we're setting ourselves up for a lot less than what we're getting now. >> I think people are just I think everyone's anxious about it. >> Yeah. >> Um that's a pretty natural I just that's kind of in my opinion that's the
053best we have. That's the best all schools have right now is if if somebody's coming in and saying this is we looked at your numbers, we're going to be 12.56 9% less than where this year you have a max amount that you're going to pay. If you don't use that max amount, it goes back to your district. >> Yeah. >> I mean, they have some good things in there and I don't think they can put that out there and then say, "Okay, we're retracting that." They had to put out >> Right. Yeah. >> What's the amount that they starting with? Was it how many million? >> 40. >> Yeah. >> But they also need how many people have,000 or 15. But I mean, if it's true and we're actually getting pretty good rates, I don't
054see why. >> The scary thing is is that is that really enough to like what if something I mean that's their base of what for claims to cover? Correct. Correct me if you're wrong. Just >> the savings account. >> I mean, what would But I guess if there was like a major that ran through but then every >> 12,000 people in all paying premiums that that would not be where that money would just go away but >> 150 districts have a million dollar claim. I mean we've it's we do I mean we met at that >> and we're small in comparison to >> the double >> well the just the primary insurance health health insurance is 263,000 >> that's just for regular ed because then it's split up into also sped gets fun we split
055salaries are split between regular ed and sped and And the counselors are split up different. They each have a line. >> I mean, the insurance industry in general is pretty regulated anyway. So, if they're coming up with a plan and saying this is valid and should be >> I mean, they were they were pretty good about saying this is how we're cutting the costs. >> Yeah. >> This is why. >> And at first I was like, but then they finally got solid things together. It was like a lot of lot of just talking and I was like but now they have actual proposals based on the numbers that we sent them. >> Sure. >> Which it took forever to get through that meeting. So I had to go back through our stuff and keep going
056back and going God. But >> our teacher salary is about 7.6 million where our teacher salary is. Is the stars affecting any of that? >> Brought in a little more money, a little bit less than what we had estimated, but >> we already had double payments for a couple of our staff members. >> So, we don't get them for >> I'd estimated we were bringing about 600,000. We got about 550,000. Some of them were already figured in before we got that money. So, >> it comes out 100,000 less of that. >> So, teacher salaries about half of our budget. M but I mean there's >> one is a school >> one point uh it's like a million for our classified staff >> it's in the 80% when you figure everybody on this 89 pretty average
057>> we're not in like 95% but we're I mean we're we're up Even the teachers will help. How come high school teacher salary 23,730 line 339 >> 339 >> and then high school vocational ed teacher salary 246 >> because ved gets um separated we track let's see what number two what >> 339 >> let's look special education teacher They're divided out by what they're like general ed. >> Yeah. >> Anytime the third set of numbers is 280 that is spent. >> Okay. Who's our high school vocational ed teachers? >> So th that money is our fax teachers. So they get uh right bulkhead. What line are you? >> All of them. >> 354. >> All of them. >> Jeff Crow ho >> all of them. All of our >> Gina. I mean we have a
058lot of >> all of our CTE. >> All the CTE courses the pathways. >> So CTE that comes out of there. 39 399 is that >> and this will be able you'll be able to do this monthly. >> Sure. Hope so. Yeah. See where we're at. I mean, yes, I will. >> Is there any other way we can bring in more money other than grants? Well, reportedly some of our tax base is supposed to have increased what we're going to be making in tax money, but I don't know how that affects the budget. >> It already has. That's the budget is the budget. So, they did the taxable valuations. I mean, that does not going to increase. We won't see that till next year. >> But that's what I mean. So, so next year we
059push more money. >> A little bit more and reportedly some of our big tax people will be paying a little bit more. So, I don't know when that or where that would affect >> I heard that was more than a little bit. >> Well, that's what I'm hearing, but also they may say we're not going to pay. Yes, >> we think there's probably going to be more protested. >> Yes. Because that was a huge increase. >> The consensus at the clerk's meeting worried about contested protested taxes. Has this happened before when they did the huge increase with when it was previous owner? >> Yeah. >> Well, actually you can access funding through the county >> too and then they have to pay back. What's nice is that we have uh you know cash balance um
060you know in our funds and so you know we have funds to cover until that comes in but >> we can't write a whole year on it. >> No and do you can access I mean Lori had to access it through the county has a way to access that funding there's some agreement I understand the whole parts of it but also when that money does come in then you need that back so I mean but we don't want to get into the rear thing. Oh, >> so I'm hoping that we don't end up running into multiple protests. >> We'll see. >> Any other ways. >> Green helps with the hydroponics >> for what we would need. Josh, not there's not a whole lot you can pull into funding for schools unless you have private donors.
061like when people write the checks cost $30,000 they can grab it but I don't know how that that's not enough to offset a >> well I mean >> I guess rentals and we could we can increase that >> we can increase like our agreements and we're finally getting those straightened out with >> club boys and girls head start um ACE I don't think I've ever seen an agreement from Which one? Uh, Head Start. Have >> a new one. >> Head Start. Head Start. Finally got theirs to us. He's just got it. Oh, I have a um for the next board meeting club. I've asked them for it for a while now and they keep on telling me they're going to get it. But those are a couple ways. >> They do their own maintenance. B
062on. Do we do their maintenance? >> We do them. We paid half for fixing the drain thing out in front of their door and >> that's adds up. I mean maybe that's where a lot of the district um the supplies coming from their own >> and also we do pay the utilities for that. >> If you just look at that I mean the 16 fund for facilities supply perhaps that's >> some of that. I think that's kind of the question that we went over this summer is so, you know, we we love having people here. >> Yeah. >> And and and looking at stuff, but once we're looking at the agreements and stuff, I don't know if that's compensating enough. So, we did up some of those the the rental agreements, but it also it's
063utilities. It's we're going to tear on your facility and and things like that that we have to kind of long-term plan. And you know, I mean, some of those guys, Boys and Girls Club, huge thing for community. >> I just don't know. I just don't know what that agreement is, >> right? >> You know what I mean? We pay for everything, >> right? We're glad to have them, but it does still have to be a a business transaction. It has to make sense for >> And that's part of the issue with alliance, too, because it's used so much outside of just >> Oh, sure. But some of the stuff that's been happening has been happening then, not parent schools. So I mean I mean so many times you can replace a $30,000 slide. So >>
064when you get those agreements, can you give them to negotiations committee and let them know >> over? >> I have one right now. So I'll forward it to you. >> I'll try to highlight the differences. I'll send you help starts too because theirs was theirs is very medial. I mean they have classrooms go there. I did tell them we're gonna have to start charging the $500 a year. >> They did put in their own playground that they play sandbox. I think they put up that >> and the big buzz is that certainly it might >> that was the last but we heard it >> that would increase our early literacy. Yeah. a lot >> that cost us a lot of other students not having that >> and we've heard that federally that might be an
065issue and special education >> huh >> because our funding's already been reduced in special education which makes no sense but >> how was our funding >> how much we get in the general fund for sped correct >> what came as our federal grant this year was less than we got last year because the feds cut funding for special education public school which makes sense to me now they're starting and look at the rules and laws applying especially >> you're speaking funds that come into the general fund earmarked sp >> correct >> so I'm just waiting to see who missed that line >> tell you what we >> it went down initially like $17,000 >> the budget >> but our title went up so that means we were we're ahead on getting money in the e
066stuff the stuff that we get every year but I don't know what their thought process was increasing specializ >> because we didn't decrease our number of teachers. If we take a teacher and say we're not hiring anymore, we lose our money because we don't have a maintenance of effort, which makes no sense. They're decreasing our money anyway. So now we have less to pay special ed teacher and we put everything in spent two salary put >> special education allowable cost. >> So we still have to pay a OT person 5,000 a month PT all that stuff without any increase. So I mean that's the kind of stuff that takes away at what we have. >> Is it 374,000? >> What's that? >> 374,000 for spent direct payable that we are getting in the general >>
06758,000 >> and it's all salary. >> Yeah, I didn't put anything for supplies. So should we look at the event and I'll show you. So, what I'm hearing is grants are key to the operation of a school district. >> Some of that grant money is not going anywhere. It's what we get every year, which is a huge help. But the reading grant decreases every year on this year. That's not how it was before. It's decreased because you have to make it sustainable. So, we have to find other ways to do it. I've got just printed out grants on my desk. going to start looking at other ways to help offset our backpack meal program and how do we do school safety? So, I'm going to apply for another round of cops because we got invited
068and if we get the transformational learning grant, the charter school grants going in at the end of October that's a half million a year. Those things are going to be key to keeping us alive and those are things that come in every year. It's not like I have to keep going out every once it starts coming in. So, that's the stuff that's key to being when they say, "Hey, would you like to?" you say yes and I got those down and submitted them because I don't want to mess around >> and there are some districts that are not >> very choose not and because the requirements are are difficult but we've never struggled with meeting what they what they require and having Andrea out there speaking efficiency based in those terms that go with those
069grants helps a thousand% >> yeah but I mean I'm not going to say no so right now not panicked but I mean we also have plans on what do we do if there is something we have to deal with that's what we started talking about today and Kelly's right we'll have to start talking about to the admin team and say we have to have contingency plans we don't want to be that district that starts schools says oh god we have to reach 15 people now we won't be able >> no you need to figure it out before the end of >> a plan that's very calm and very because here's the thing right now teachers can go just about anywhere in Montana and get a job it's not like it's not like it used to
070be where you rift people and there's no place else to go to work. It's that's not the case. But we don't also don't want to be that district that's rift people. We don't have we can do it very calmly and in a very focused and planned way and then it's like when will you have A, B, and C figured out? We can go over the scenarios with them. >> Yeah. >> Within the but I think I think probably about a little bit more refined. We have it in our head right now. >> And is it going to be popular? Probably not. But we have to make people understand that we cannot just carry on by it's like raining in the spending that people at first were like knew but now come up and get the
071form. they go fill it out. It's just retraining the thought process to say it can't be the golden arrow forever. >> Well, I'd like this to get out to the public too sooner than later so that we have a plan, you know, Marchish. >> Because school ends April May, >> June 3rd. >> Thank you. >> So, we get that. We'll have, you know, A, B, and C. Get our funding figured out. Hopefully the end of the year stuff is easier for you. >> Yeah, I think now that I understand it and can keep up with it. Um, you know, it's important to start looking at it in February, March, and see where we're really at and then either we can say stop. I mean, that means stop. >> Yeah. >> Like stop this. >> That's
072why it's important for everybody to know this is where you're at. You're you're kind of order. You have this much, >> you know, like that's how people do things. Yeah, >> you have this much for the rest of the year. >> Oh, you want another teacher? Where's that coming from? >> Keep that in your mind. >> You want another parrot? Where's that coming from? You know, you want to add some >> coming. You know, it's got it's, >> you know, she told us no more. >> No more custodian. >> No more. We're full. >> Paris had negotiations this year. They do. But I mean there's there's lots of ways we can look at trimming without being in a panic, but it would be sensible. So we just have to start following that. I mean it's
073been great. But we weren't we didn't hit a cliff with the co money anyway. So we didn't fund anything through co so then when that went away it just kind of went away. >> So people got in a lot of in a buying because they use that for salaries or upping like sub pay and stuff and then that's gone. put it into long-term subs that weren't going to be tenure yet anyway. So when that went away having a long-term sub >> I I think any trimming we can do now hopefully will >> well that's what the >> make it easier and we don't have to do a big thing later. >> Well this is easy to look at now and okay here's what we have to make printing obviously is an issue we have to
074start figuring that out. I think some of that could be applied like to the reading grant too is you know we knew we were running out last year. We didn't have that much that much money left to that and we didn't know if we were going to get another grant. So we're trying to tell people what can you what can we sustain with what you need for curriculum resources things like that. We had I mean we thought that was pretty good plan >> and we suspend we extended things some of them seven years we have subscriptions to things that we need for seven I mean it was >> oh nice we don't have to worry about that for seven years >> I mean Andrea went through and said here's the things we have to have
075and we did pretty much get all that in five to seven years and we cut out things we didn't need >> things that weren't being used that were just the luxury of the rating grant we said you know what you're not using we're not going to buy that with general fund money so it's done and nobody So, what's line 522? Do you have >> the contingency? >> What is this? 7. >> Yeah. >> So, that's where I'm going to put in the deficit. That's where I'm going to put in that $9 this $947. You know that. Yep. That's where I'm going to put I'm going to plug that in because we can't go over our spending authority. So, I have to put a negative in here. in order for our budget to be that line
076item that I'm going to load into our system to be the 13 million. >> Okay. >> So, we're starting out the year >> in a deficit. 947,000. It was 773 last year or something like that. >> But in the end, when we balance it all out, we should be able to come pretty close. But I just can't load more in our system than they allow us. So I because I we have those are our expenses. I mean they're those are legit expenses. >> But we're over. >> Will will you be able to give the negotiations committee? >> Yeah, I can. >> This is what we can sustain. >> I mean we'll work together. We try >> what we would do with it is is we try to figure out what how many years you want
077to try to do for a contract. She'll figure out the percentages of raise to offer and in the meantime we'd have to probably figure out are they be able to afford this many per building. Okay. And that's part of the plan we have that we're going to go through and say we may have to limit how many. We don't know. Or maybe not limit. We don't know yet. >> Sure. >> But that's the reality of what we we have to do. So >> Well, yeah. Well, at least our hair's not on fire. >> No, not No. And I don't want people to panic, but we also have to be realistic. You just can't just keep doing what you're doing when you're not getting more money coming in, right? You know, >> I think I would
078describe it as we're cheap. >> Yeah. >> Great shape. We're just >> not cheap. >> Moderate. >> That's another superintendent. >> To stay in shape. We got to keep going with the >> We got a 30 mile right here. >> It might be a little bit more round. We want >> definitely like tacos. >> Okay. >> Well, thank you for doing this again. Sure. I appreciate it. >> My next step is to actually load it into the system. >> Um, do fine. >> Terrified, but I'm going to do it. And then we'll have numbers of how, you know, now it's how each line item is slowly getting smaller and smaller. >> Well, we have 277 extra. We can totally buy that big greenhouse, right? >> No. >> The answer is no. One, two, and three.
079I appreciate you guys saying maybe we need to just go smaller because I was going, "Oh, we can't do we can't have the pie in this guy right off the bat." >> I love the enthusiasm. >> I do. >> Great enthusiasm. >> And you know what? He'll probably get grants. But right now, that's not realistic. And I didn't want to offend Josh's friend by saying, "Hey, let's ask him to do double what we were going to do." And then another one right beside it. That would come from your other friend's job, but we can't have. >> Yeah. >> It's just like anything. It's a great idea that well it's proven there's no question >> right >> you know what project makes a ton of money on the same size >> a lot of money >>
080well that's just it if he can if he can sell it and see he wants the kids to succeed >> and there's going to be learning for you know like a growing case as he sets them up they'll figure it out >> he's going to know more about his hydroponic setup once he's understand >> who's going to come look in your book and see if there's in there or All right, Pam, you're done here, so I'll log out. All right, thank you. any updates. >> There's nothing to update and it changed. Uh do