001[Music] No, no, no. You have to stay now. So, get back in here. Get back in here. >> And they can get out. >> They know. >> We'll be dissecting the budget. The end of it, too. >> Yeah. All brand new CAD equipment and the AC receiver dryer evaporators systems uh safety offic So, wow. >> At 3 in the morning. >> No, yesterday there start 12:30 sign off on everything. Who's doing? Uh, Big Sky irrigation's got a portion and WBI also st Oh, I thought you went to There the derby solar place. >> Paul, that took way too much work. I'm exhausted now. >> Every time somebody else is in here, it's like there's seven steps to get back to just turn it on, plug it in. >> I'm exhausted. >> I can't even imagine.
002>> I forgot we even had this place on some of your trailled to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Any person present wishes to address the order or raise any questions of public school district managers or governing policy may use under public participation. No discussion of personnel or individual students at this time. A limit of three minutes is placed on each speaker, persons who want more time and may be placed on future agendas. The public is also reminded they may provide input on all motions being considered by the board at this meeting. Additionally, anyone wishing to make public virtual comment may submit the following form virtual public comment form. All received messages that comply
003with the following criteria will be read at the meeting. No discussion of personnel or individual students submitted. Please include your full name, address, and in the message. A limit of 500 orders placed on each person. The same link may be used to provide input on action agenda items prior to board taking action. or gas any visitor wish you to record the meeting electronic may do so providing the recording does not describe the orderly conduct of this meeting public comment I didn't see any okay then correspondence we do not have any and then request to hire number four you'll see two high school bed people on there to be approved I'm hoping one of them accepts automatic sp position person we had hired the hat on here should be higher than accepting the job has taken
004the position someplace else. So I interviewed two more people today and I'm just waiting but I put them both on here knowing that at least we have a 50/50 chance of one of them taking the position. So we'll wait to see company will get back to me. Move to approve the recording. Got a motion from Shane. Second Stacy request hires discuss up from the public discussion from the board. All those in favor of approving the requested hire say I. I. >> All those opposed same sign hearing none. Motion pass. Next they approve the uh trustes financial statement for fiscal year 25 is this one >> the 50 pager >> is this a review of >> this uh everything that was spent in just the year and how it was spent. has all the thoughts. >>
005Are we overflyably anywhere? >> Um, yeah. I mean, we went over a little bit of like typical spending, but not >> one place that was really bad. and we used a lot of other funding um in the general fund and it was a lot. >> It would be different if we didn't get e grants and some of the other grants. We wouldn't probably be in a different position because that covers about 1.25 or 26 I think this year of of salary which is right out of general fund. So that not being available would have been a problem >> and then continuing problem. which brings up the realization that we need somebody when Don leaves in 2030, we need to be able to backfill those positions for grant writing. So that is a very you look
006if you go over the 26 budget the the use of grants that are district goes after $5,000 grants $250,000 grants. He'll go after $500 grant. So there something else. >> Mr. Chairman, I have a plan for that that would start in 2027. >> That would benefit the district greatly without having to hire somebody. I understand that you Christian, >> but we can all hope, Kathy. >> Well, yes. I don't want to kill any hope. I just want to say to Deian, I hope that every year this just becomes something you just go, "No, that just goes like this." because I know >> senior >> I know what this did to you and I know coming through it what a basic feat it was to get this done. So I just want to say that publicly
007that coming into this with nobody really to walk through Oh my no have to Mr. No, of course. Um, the transition wasn't your typical new clerk taking over and Deianne has handled this with more grace than I did because Josh knows how happy. So, I just want to say thank you publicly because this was hours and hours of work, not just 7 to 4, it was hours into the night, including last night, Thursday, and Friday. So, I appreciate this. This has been a big thing and it's it's great that it was done. >> Thank you. >> Not a whole lot we can debate on it. Maybe start the budget paperwork until the TFS is done previous this year. So that kind of leaves everything to a um what we can do with any funds left
008over, reappropriate it or start it to a fund balance. So um all this has to get done and before we can work on the 26 budget. >> Is there any other questions or comments? Would entertain a motion? Motion to approve the fiscal year 2025 TFS. >> Motion from Stacy to approve the fiscal 2025 TPS TFS. Second from Jackie. Discussion from the public discussion from the board. All those in favor of the approval of the trustes financial statement 25 say I. I. >> I. >> All those opposed same sign. Hearing none. Motion passes. All right. 26 >> and not really changeable, but it's just questions to ask the end. And this one a little bit easier. Follow the 50 page. >> Did we have any areas that were just exploded? >> Busing was huge. >> Busting.
009We got the, you know, we kind of estimated 900,000 I think when we were talking about this and they finally sent over the contract and it was >> 1.100. >> Yeah. >> $200,000. Yeah. >> Yeah. Because for all the changes they don't Yeah. making and then their rates. I mean, they also had a 12% increase. >> Yeah. >> In the contract. >> So, D and I talked about that because we talked about Saturday, I believe. And I think that we just need to do as much as we can to not spend that entire out so we can keep the bills if we can take some of those mills out. That's that unvoted levy and we don't want to go back to where that's going crazy. But at the same time, it's not something you can
010say, you know, we're just not going to have buses. >> Could I mean, >> yeah, >> you could say we're not blessing, but >> So we reilated the reappropriation on that doesn't have to be >> correct. Yes. Yeah. Absolutely. I >> think a couple things with it too is is so for students their increase and I don't know if you have your opinion on that is like 52% over four years is is what their increase was like she said I think it was 12% this year plus merging all those routes together added more routes to get kids on it. So we are going to be changing the bills or we go a little bit. >> Yeah. >> It's not something we just kind of go, okay, we're only going to set it at 10. It
011goes by what we have to pay. So >> and so what we have to pay, we have to get those funds. So >> but we'll work hard to maybe be able to not have to increase it as much. So I mean >> it's hard to predict now. >> So >> but also next year it goes up. I think that's the last year. Yeah, I think 10 those 10% on 1.1 it is. >> So it's 11%. So it was 11% this year 10. So we're in it till 2020 11% >> 10% of 1.1 is 101,000 >> and we were estimating when we put >> what we thought we were going to have in there. kind of just guesstimate it because we didn't have it all as well. We have just a worksheet to figure that out.
012So, I mean, >> and the state did increase the mileage reimbursement rate. I mean, so that was very helpful. Um, but it's just I mean, we added buses. So, >> is there any contracts that are coming up that we should send back out the bid? And we didn't get the trash. >> The trash. We didn't get the trash. >> Paper. >> Yeah. Is there any paper? >> It's not really a bid. We just um we shop and see and it's usually Costco by the truckload. >> Um you give us the best rate. >> They do. >> And then we earn cash back from that using our card. And that goes into back right back to the staff whether through board lunchons um Christmas you know uh parent or uh uh teacher appreciation we help >>
013we are trying to save copying cost so it's nice that we have the reading grant because you know we had the workbooks and we said you know we're not going to buy workbooks last year we're going to do copying well it's more expensive to copy than it is to buy the workbooks. So now that we have the reading grant back that will help a little bit with that and then the tech department did some work with our copper machlets and the cost of those and so there's areas that we're cutting. It's not going to be a million dollar cut but we're we're bringing it down and paying attention to it. I think as long as we're looking at things like that that get out of hand. Some of that stuff won't won't go crazy. They
014did replace the coffee machine in the primary and in the middle school today. I think once we have a budget committee meeting, then we can sit down and start to really like look at specific areas and say, "Okay, there's things we may need to address. There's things we need to tackle plan for." But >> I mean, the reality is we've been these issues constantly. >> We've been trying it's >> Yeah, it's just hard. It's hard and um I'd like to like break every fund down, show you what was spent, how it was spent, and so we can work forward on not getting to the end of the year and scrambling. It was >> July was a nightmare. >> Yeah. >> Just because it's was all new and we did a lot and I think that's
015probably fairly vulnerable. They've had I think some of the sorry I think some of the processes of what we're coming up with and when of the actual spending how people spend and where what money comes out of the general fund we're using that for what's coming out of our extra cell and kind of organizing that a little bit better so more information I think that'll be really helpful >> helpful too if a trustee has a question she'll be able to be like it is >> and also trial by fire Now you know how it's done. >> Yeah, I know. >> Yeah, >> I'll make it. I'm sure we'll >> and I think that we need to start having some contingency plans and okay, what if just because we don't talk about that because we have
016been able to like cover things with grant money and stuff, but that's not going to go even if I wrote grants until I was 80. It's not going to keep us flush forever. We have to have some plans and okay, what if we have to cut? What are we going to do? Where's it going to come from? So it's not like, oh my gosh, I don't want to be that district. All of a sudden, we're lifting people when we didn't have to go that well. So, Kelly and I have had some talks. I think Kelly and Deanna and I need to sit down and go, "Okay, where are our trouble areas so that you guys know what they are when we have our budget meetings instead of just coming in and going, there's a budget."
017I mean, now we can start having real focus meetings on how because you guys know I'm about sustainability and if we can't sustain the thing, we didn't figure out if we need it or what we're going to do keep it. So, it's just that kind of stuff that we need to really start have those conversations with. And the transportation thing's not fun. But maybe I mean it's happened this year that maybe somebody will come in and have a better plan. I hope because our other option was not physically sound either. >> There's other option. >> Is there no other >> and it's for students? Is that it? >> That is it. Right. We'd have to put it up as bid. right now they're right now and then the last year of the contract we put
018it out like eight months before the contract's over it out a year before the contract over put it out for bid or RFP and then see who else is out there that is willing to come in here and infrastructure buses all that stuff >> it's hard because first already has the infrastructure >> yeah so a company would have to come in and completely start over >> like buy Yeah. You know, >> I think that we've found out that people can do that. We just have to find the right company. I mean, and do that. I mean, it's just that right now that's not an option. We have a few years left before we just to put together. I just realized that food service and busing will both come up for the same year. >> Oh,
019no. We're committed now. Yeah. It's another thing we learned just kind of having to do it is how to write an RFP. >> Good job. Do this. She now written an RFP, so it was legal, so we're good. >> The tuition fund uh increased a little bit. We had um more students go there to the ranch this year. And we anticipated 40,000 in tuition costs to other districts for our students to go into buildings or whatever. But that building on 40,000 it increased. >> Our A and B may be up this year. I'm hoping hoping I was waiting until we see how many people leave >> versus the um >> number of kids that come in. So right now said it feels like there's a lot more coming in than going, but I don't know
020yet. >> It's typically >> it's kind of crazy. do a lot more than coming in than going out. So going out is simple. >> This kind of shakes out. That's why fall count is important because all those things affect these numbers. Like once they're done, we can't go back and go. Okay. Well, whoops. Let's put a little more here or there. It's it's what we're working with. We just have to make it work, which will be fine. Just have to be more aware. We're cleaning up our purchasing processes upstairs because, you know, there used to be money and we'd say, "Yeah, no problem." And now we we have stuff that because we're finding out it's 5,000 over, it's 9,000 over and that's not trying to find that and cover that when we get we spent
021a lot of time in June and July going, "Okay, now we'll look back to here. We'll get that covered." Well, we don't need to be spended time doing that. So, >> I witnessed that nonh holiday building the administrator know and they said you actually need to say, "All right." So, It used to not be that way. We used to have the money wasn't an issue. We just have to face the reality of, you know, the co money's been gone for a while. >> It's still like that for a while. We started just not used to that. >> Yeah. So, we're just trying to be careful about it, but we're also not going to say, "Yeah, we'll work on it. If I get a grant from that's great, >> but otherwise it's going to be, you
022know, you don't have the funds in your fundraising or if you've used up the funds that come with your program, then you're done." And it's just that's the reality of it. And it's been nice to have that extra money in there. And we have the reading grant which is great. This year we still have part of that stronger connections grant which is about holding $5,000 worth of supplies and stuff and then a chunk of my salary. So that this year is going to still be okay. But we always have to look ahead to next year which we're already starting to look at. So we'll get together upstairs and brainstorm on some ways we can start looking at saving and then we'll start sharing that at the budget committee meetings. will start breaking us apart. I
023think Dian's right. We need to look at the big chunks of that like what are we doing in technology? What are we doing in transportation? What are we doing in tuition? And how can we save there? How can we help lower the funds or lower the mills on those nonvoted bodies because that's where people get hit. >> I mean, we do use these funds to help um you know, alleviate some stuff out of the general fund. >> Yeah. >> A lot as much as we can. I mean, it's pretty typical every year. Much less. Some years it's more than others. Um, so I do want to give you the breakdown of the general fund and start working you guys help design. >> Love it. >> Because it's it's >> it's not fun to sit up
024there and go crap, we're $400,000 in the hole and then we start putting together how we're going to cover it versus if you're $50,000 and they go, "Oh yeah, we can ship this to here." But I don't want us using up everything we have to cover what we could have prevented just by planning. So I mean it's just it's the hardest part of this is being fiscally responsible because you want to make sure everybody's happy. You want to keep people but we can't be responsible and use up everything we have because I do like the fact that we have 110% in reserves. I mean >> our reserves are still sitting pretty good which is nice to have. Um, and all the trainings I've gone to, just if something major does happen, >> yeah, >> we
025have it. >> We're not that district that's >> Yeah. >> tanked everything. So, I mean, and we can hang on to that. We don't have to be that district. We still do what we want to do. >> You know, needed or we did a little bit. >> A lot got done with with SA because of him saving all that money on the one project. It opened up a lot more. So, we got things done we didn't plan to do. So >> I think there's an increase in the date for maintenance too. It increases by 8,000 >> and the increase. Yeah, it's however much you um put in reserves that comes down. So, um building it is 40 pager. >> Yes, it's in the 50 page. 40 something. That's where we spent the returns calling this
026year. Is that school saf last year this month 194 194,000 into the into the paint. So, they increased it a little bit. So that's helpful too in the building reserve to help with um equipment and maintenance for help mark out anything major needs. >> So it was a lot more than thought initially. >> That's good. >> I think Josh say they thought it was like 68,000 and they were putting out all those documents. Okay. questions or comments or anything you want to share with the group. >> Thanks for being understanding and allowing me to get that's as good as I can get it. I mean, if you're just you really go into this and just now it's kind of come full circle. Well, half of your circle and I'm understanding it more. So just thanks
027for being patient. >> I'm feeling quitting. >> She might have been locked in her office one night. I was just thinking, you know, >> she has been here at 10:30 at night. >> Yeah, she was >> she was texting me a quarter after 10 on Friday night saying where are those people placed? I think that was that one. I was like, "What are you doing? Go get some rest. I'm almost done. So, >> doing a great job. >> Got to feel good to have it done. >> Yeah. I don't know if you saw me last week. It didn't look like this. >> I think this was heavy for all of us, too, just because you know what? We did transition like in November into a bunch of new positions. So, it was like we didn't
028want to get in trouble. Didn't want to do it wrong. We're doing the RFP. All this stuff kind of hit. So, Deian was kind of on her own. We split things up. But here's things I learned to do, things that I haven't thought I'd know how. Now I'm not worried to do it. So how to get visas down and how to bring people in. It's like we're learning things that are saving us a lot of money. So yeah, I mean it's not all bad. It was just kind of stressful and now we can kind of relax and work through it and maybe not have to be as stressed at the end of next year when we're trying to figure things out. >> Less stress. >> Yeah. Well, we'll be stressed. Yeah. >> I move to
029approve the fiscal year 2026 budget. Motion from Stacy to approve the the year 2026 budget. Second Shane from the public discussion from the board. All those in favor of the approval of 2026 fiscal year budget say I. I. >> All those opposed same sign. Hear none. Motion passes. I move we adjourn. Got a motion from Josh. Second from Jackie who adjourns. Discuss it on the public. Discuss it on the board. All those in favor say I.