001Josh, first one is maintenance lists. Um, we'll look at these one by one, but this one is this is Mark's list of big stuff. And that's just off the top of my head or somewhere, I'm sure. Is this in order of priority that you want? Just just bomb. Yeah. Okay. The boiler is that going to be uh primary building boiler. Uh we have one primary and one in intermediate that are still original. So there's one in each of those buildings. Okay. That's ones you've had to lease with so much, right? Those are the ones that we've placed the exchangers on so much. Now, is that the one that you cobbled together two winners ago? Um, and last winner. Last winner. Primary primary. I'll share this with you with you guys on budget committee if you
002have questions on it. Now, of course, it would be a good time for Mark. What is what is the thing that you would like so nice? Well, after today that'll go on. It's not It's not on the list yet, but is it oner? Oh, yeah. The primary chiller. Uh the controls went out on it. We tried to fire it up today and it is dead in the water. Mhm. I think I've found a control that will work um to get us through obviously rest of this school and next fall, but next summer. But this is this is a big project. I mean, a new 170 ton chiller is probably 200 grand and then we're going to have to add installation onto that because, you know, the piping configuration is not going to be the same.
003probably maybe what's going to be in the 350 350 somewhere I mean that's just ballpark hopefully prices will come back down I know right now everybody's scared right where's where's the chiller manufactur we're gonna go to So children number one. That's number one now. Yeah. What would be your number two? Um actually what I would like to I would like to wait on the boilers because our biggest issue right now is K8. Everything was put in at the same date. So everything's aging out at the same time. So I'd like to get a little separation between the boilers. So that way we know we have a reliable one when one starts acting up again in the next, you know, 15, 20 years. So if we can hold off, if I can keep those cobbled together
004for another three or four or five years, that'll give us enough of a gap that that way all of our equipment isn't aging out at the exact same time every time. Does that make sense? No, I agree with that. It's But one of them would be replaced soon. Yeah. Well, we we have a brand new boiler in each. Okay. So, I I have the other one selected 30 below. I fire the old one with the new one just to make sure we have enough. So, those are just backups, right? Okay. Okay. Does that make sense? Yeah, that's feel a lot better. What's that thing you need in the middle school? Oh, u we're starting to have some issues with our air handler motors over there. Air handlers that ventilation. Uh yeah. So, the middle school,
005all the heating and cooling, we have three air handlers on the roof that handles the entire building for heating and cooling. We lost one obviously when it was 30 below. Um, and we went up and I meged it out. So, the motor is actually okay. It was just when it was 30 below it went down and the motor got so cold, the grease got so cold that it fried our drive. So, we found we got that back up and running this week about a week ahead of schedule. So, what's that system that you want to replace that doesn't rust? Good stuff. That's a big one, too. We have two in the middle school and one in the CTE. And if we do that, would you say do all three at once? No. Being how the
006CTE is only five years old, six years old now, and these the middle school is 18 years old, and it's just starting to get us give us problems. Let's say do those two first and then once you know then the following year or the year after we don't worry about CG. So that'll stop that pin. It'll stop the rusting so we won't have those uh holes in our sprinkler system splitting with this stuff. Would that be a we buy it pay somebody else to install it? Yeah, absolutely. Okay. just because that's life safety. Um I don't have a certification standard. Do we have an idea of what those two air handlers would run installed? Oh, uh that I don't know. I'm working with air handlers or nitrogen. Nitrogen. Oh, sorry. Uh the nitrogen I'm working
007with summit fire and security getting pricing. It just depends on how big of one we need. I mean they started you know a tiny one's probably 15 grand and then there go up one or two two because there's two separate systems one's in the commons right off the comments and one's off the gym what is the is that the guy that's in Lockwood no Stevens we use him for our fire so two air two nitrogen there times two what about the air handlers. Those I just need to I need to start like getting some of those motors in stock because you know when I order them they're they're months out and you know having to wait for that and then also anytime one of those goes out we have to schedule a crane because they're
00820 horse 30 horse motors. We're not gonna pack those pull them up. We got one of those to get and then one. Can you install those or is those? Yeah. Yeah, we just we just have to. It' be just nice to have some. It would be nice to have some that way if it does if something does go wrong when the weather is crummy. At least we can get a plan formulated, figure out when we get a crane and just boom. We don't need like a 100 ton. We just need something that's got the reach. So, we just need something that's got the reach because we can put it on the slab right there on the side of the middle school and it's just got to be able to reach over the stair area kind
009of on the roof up there. That's okay. So, put on a cart push. Well, actually with the crane, if it's got enough reach, we could probably um lift it, lift the old one right out, have it disconnect it, pick it up, pick it up, and then swing the new one in as he's putting it down. What's that look like costwise? Costwise, I I it's not crazy. I think those motors are probably about five grand a piece between five and seven. So, I mean, it's not So, what are you looking at? Like three. What's that? How many are up there now? There's six up there, but with the configuration, I think we could get away with three because I think we have three on. Three on the end because I think we have we have multiple
01015 horses and multiple 20 horses up there. So I think we get, you know, a good combination of three, we should be able to cut. Would it be possible to buy a couple extra and swing them up there and just leave them up there? Possibly. My only concern though is any way we try to shield them from the weather is going to deteriorate. So we'll have to be checking that. That roof itself has done covering on. Yeah. No, that was my big concern. We went up there today during that walk through. There's so many soft spots in that roof. It's not even funny. That's all just styrofoam though. Not the most well constructed. No. No, it's not. And that's TPO. That's one of the one of the first chips TPO. That's one of the worst
011out there. So, you need 320 horse and 315 horse, right? Probably a 215 horse and a 20 horse on hand. on hand. But you need to replace one now, right? No, actually I went up there and begged it out with a Mega Over this week and it actually checks out mine. Okay. Um we already had the new drive installed, so we actually fired that up, but they have cooling and heating again in the uh uh office way common area. So, well, those are 15 or not, which say were six or six. Yeah. So 12 what's called 18 grand shell that's the big build right now. Yeah, that'll be a building reserve purchase. Well, we have to do we have to go out to bid. So, there's nothing you should do about that. The 15 would
012have to do that for the 18k because buying spares $5,000. Well, what is going to be But I can make three purchase up. If I purchase it, we purchase $8,000 now. But if he's buying one at a time, it'll still look like 18,000 if you're still buying one at a time. So when are we looking at was talking about the children that it's going to we're too far into the year to get a bid, get an order, get it here, and get it replaced. We need to look at like summer of 2026 January. Start getting that together. Yep. I don't get much time to look at how to do that stuff for the building. What else he got? That's going to go back to his. Yeah. Cuz what do you think he got? $8 million
013in deferred maintenance. Probably easy. middle school roof alone as what is that? Best guess probably five. Mark and I were talking about that that might be something they have to do like they did the elementary roof district goes out for a bond do an addition to something or build up high school or whatever that have to be part of a bond because I don't know how else you ever what's the water the municipal water except the a water line to the boiler I saw oh yeah so what we have in there is uh in the phase one section of the building the original water manifold from the 70s when that building was built. It's all it's all leaking and dripping and it needs to be replaced. What they did to save money is they brought
014in a three three-inch line and ran it through a 2in pressure reducer and a 1inch pressure reducer back to a 3-inch line. And so I we need to get a big get all that cut out eventually place. Is that underground? No, it's it's in the boil. It's all Was that the Roman label boiler room? But this isn't the the intermediate though, right? No, this is the primary. Yeah, probably. Yeah. What are the So, what's the Are these the three that we need to look at right now? Yep. hydrogen generators, air handlers, and chiller. My top three reds. Can any of those be done this summer? Yes, you can get the motors. I can get the motors ordered and most likely I haven't got a price back from some yet on the generators, but once we
015get that, just depending on where those falls, then fall on that 500,000. That's with the chiller though. I think the the nitrogen generator and the air handlers we just buy handlers now we should be able to do that and if we do that then we can work on putting that money back into the maintenance the building reserve fund and that's what I said if we don't get that money with the third maintenance like we thought we're going to get more we get 40,000 a year and now it's looking like that might go to world schools and small schools I don't know if we're going to even get any of it but if we do then at least we know that kind of stuff and we can do $40,000 what Mark needs to keep up with
016things and every year instead of going okay now broken down and we have to buy it anyway we know 40,000's coming in we keep doing this keep up with that stuff so our building reserves are 100% right now right yes it's total moment but my thinking is is our building reserves are full right now so we can't carry over and put anything in it at the over the year. So if we spend the $15,000 we need to now on the nitrogen generators now at the end of the year we can move that money. Part of what goes in there is levby money. So part of that's going to come back in 1.14. It's well you don't need a board to vote for. So even if he just got the nitrogen generators and the air handlers,
017that would be at least a step in the right direction. Mark needs to time that when it's convenient for him to get the nitrogen generators in there. We'll do it this summer when I have them out probably times out here. We have to test the lights on broadcast back. Make sure the water's flush. Well, it's my opinion that the airhead for sure and the nitrogen generator. So, when we use the building reserve fund and replenish it, be nice not to have that going off every time there's a little bit of something going on at school. Yeah, it's been I know. That was a long morning, Mark. Coffee did not help. And then the chillers, we're looking at summer 26 to put it up mid Januaryish. Yeah, January is we'll want to go. We'll want to
018put all the info out there so we get that will push the middle school staff projects out maybe next summer depending on how we recoup from that. So that's not an emergency. We're still under grandfather, but still at some point we'll need to Well, we can't. We can just tell you can have a slide. Yeah, that's great. It would be crazy nice because it would be fun. I went to school. Three of my schools had them. McKinley Elementary when we did the fire drill. There was a fire escape. It's in that put a ball pit at the bottom or foam pit. No, that's all part of this concept into start middle school. Well, my son went to Broadwater and they still last year. Yeah. During their carnival, you had to buy a ticket and they
019let you go down the water slide. Yeah. That's awesome. All right. I'm moving on to the the other the other side of the list that just requests from admin that we have and some of them are on the same page too. But as far as you know, we've had requests for a painting crew coming because we have so many things. Mark's already talked about chil in the high school getting that that's so we're not putting so many holes in the in drywall and things like that. Um the railing in here that was the one I think 8000 that came up. Is that just like up the middle? Tell them your concern about that. My only concern is how is it going to be anchored? Those concrete stairs, there's only that much concrete. There's nothing under
020them except and then kids go and get their gonna write it down. Oh yeah. Is there access underneath? It's all hard. So we'd have to we'd have to take the paneling off here. Right there. cut the drywall open. There is a stairwell that goes along side of it from up at the library. It comes down right down here. Yeah. There might be less damage going through there so everybody can see it, but I don't know. Well, there's those stairs didn't have a lot to them. No. Yeah. But the thing with the stairs is we had a student that told their parent that they tripped and fell going down the stairs. There was no hand. When the video viewed, they jumped from the upper area. Okay. And if you hit those metal those metal plates out
021at the front of the end of those going down even wrong, they've been tripping because they catch your shoes really bad. We we've had a few incidents that is it a priority? No. Everything else insurance claims on any of that or just got it? No, because they actually were messing around in jail. Yeah. Okay. We were able to use the pusher to say they were improperly used stairwell. Right now I don't see that going on very much. I mean, I think those two hip hops get scared everybody else. Yeah. This again is just a wish list of things. I'll share this with Mark and he can take it early with her. Oh, whatever. But I do know that he has already has some plans for um the carpet in some of the rooms that is
022going to be replaced. Um, I don't know where we are on like uh I've had a few people ask me about the handicap signage and updating that. That's a long list, too. What's going on with the ID scanners? Well, I do Do you know this the answer to this? Yeah, we're waiting on them. We've got the equipment already. Um, and they just need to give us the software to put on. But is there another company out there that does it? I'm I'm sure there is, but this or what is this? Put your ID in. They call you that ID scan with your driver's license. Some of them work. Some of you have to type in manually. Yeah. Yeah. Okay. Just for parents. Yeah. Parents when it doesn't work. We look into another company and see
023what they have, what they offer, how they compare. Don just signed the contract for them. Everything's here. It's got to be the software. I mean, we got new equipment. We got everything's updated. It's just the software. We signed a contract and they're not holding up their end, right? Well, they're kind they really want us to wait until summer. That's their whole thing. So that I think that's why they're kind of dragging their feet because we we keep saying we we want to do at least one right now. What's the benefit of summer? Well, that's when they're because we're going to be down for a day and I think that's their thought, but it's not it's not us. I mean, we're fine doing it, right? We need to just call them and tell them to just
024come out. They don't care about being down. It's all it's in the cloud. All they need to do is give me the link. Oh, right. Then we have to send somebody out, right? There's only one day that it hasn't actually worked, which we don't want not working any days. But the middle school one's the one that's that they're having to manually put instead of scanning it. That's that's what the major. But once you're in, you're in. Right. Once you put your driver's license number, it's just like you scan. Yeah. Once you put your driver's license takes longer, do annually. No, you have to you have to change your driver's license. you put in that you're a good guy and then you don't have to. They they can say the secretaries can say that's a good
025guy and then I was going to say because I don't have to scam my license anymore. Yeah. I'm bring the high schools where I have like they have to put in their password the secretaries to bypass it. Yeah. So not it's not like it used to be right. So, it's is it an upgrade to their software? Is that what they're Yeah, there's so many bugs with this software. I mean, we've had it for years and it's buggy. And so, this new system, it's supposed to be so much some monitors and stuff, upgraded the equipment itself. So, it was old, too. But it works. How many times does it fly be? I don't twice this year. Have we gotten play? I think it just depends. I mean, we've been up to four or five. I can
026tell you if somebody knows that they have to come in and put their driver's license in there and they know there's stuff out there that they don't it is helpful. It's it's a good it's a good deterrent to security because it it you know it'll come on everybody's computer all admin everybody like that gets to notice that sometimes it'll pick up like if it's a common name and there's like 15 John Smith and John one of the John Smiths has a record it'll sometimes splice somebody you have to go back and look through. the guy. That's all right. Yeah. Yeah. Well, if we've already signed the contract, let's Yeah, I think just we'll just Well, I mean, we can tell them though, too. We can get it done. Criminals are waiting for June to come
027in. So, and they're also not going to know the day you decide to upgrade it or whatever. They're be sitting out there going, "Well, it's a down day. Let's go." I mean fixes etc. higher out you're just thinking out loud. I don't know if I don't honestly even know about how many holes we have if that's something I know in the high school it's bad. It's the classroom bad when the chairs are so Mark fixed the office here and I saw that. Where else have you done that Mark? I saw it in other rooms. Uh, I think the only other place we did it was in the middle one on one one or two of the middle school science rooms because it just covers that up where the chairs hit and stops that. We knew
028that when we had those broke 80 of those desks that spun, they just hit the wall with them. So, so we're just going to add try to add a chair rail in every classroom over here in the high school. And then any any repairs lower will repair, but that chair rail should keep the chairs far enough away to prevent damage lower from then on. So, yeah, let's hire that out before the painting crew gets in. Do you know um moving down here a little bit? I know Dawn and I talked today about there's some money in a cops grant that for some updated computers, computers, cameras, things like that. So, that that wouldn't have to come out of anything else. So, okay, we'll go and have Pan log in and see if she can update.
029We have a report. We haven't spent anything. So, she just has to go in there and submit the report and see. And then we have about 59 or 153,000. So, some of his cameras, there's three more metal protectors so we can have four in each building instead of having two. That was a pain chainsaw that we have to do middle school and high school decided to do it in the same day without talking. So, we did it, but it was like two of them is hard. It took a long time. So, slow. So if we could get three more, we would be able to have four in each building and that'd be plenty to get. It did work well and that the painting crew is going to be teachers. Correct. See, we've got repair and
030downspouts. We I think we need to bid that out. I think all those gutters need cleaned. All the drains need cleaned. Yeah, you guys don't have enough time to deal with that stuff. No. Uh, one thing I will add about the down spouts is we can replace them as fast as the kids rip them off, right? That's usually summer in the evenings when it's nice out and it's dark. But I notic I mean there's still a ton of leaves and stuff in there. Oh yeah. Time to get them cleaned out. Sturdivan just going around sturd is a full day thing. Seriously. Yeah. The the summer crew. Yeah, that was the plan. made kind of an estimate of how many how many hours is that something that you want to manage? That's fine. If you have
031four people painting, is that enough to Well, with four people, probably our best bet would be to pick a building this summer then and put all four in it for the summer and just have do what they can do. Does that make that help? I I just been thinking I don't want us to say we're going to have 15 teachers working this summer and then go away. But you know what? I'd say four is perfect, but you know, with four, we'll just pick a building and you know, we'll just, you know, see what we're going to try to accomplish from there. I was just going to ask they all need it. I'm here at primary. I think I think too when we're thinking about some of these things um you know I know like the
032high schools shouldn't need as much but I mean they're get the chair railing and do with school and things like that and I think when we go back around and say we're doing these things and these things at least one school should get something and I know even when we had just one person painting in the summer she got a lot done so they might be able to paint here. Sue, I paint. You want to do it? Depends what I I mean, not free, but best case scenario is we start in not saying do, but primary building and just work through and then there's like, okay, we've got three weeks left of summer or whatever, hey, you guys want to knock a couple of games out? That's kind of how it was. It was always
033just cycle of just to this building next to this building. We had people coming in pretty regularly for a while that coming in to help. But yeah, I mean Jody painted that gym her and like I mean four people we think can knock out quite a bit unless you're doing whole rooms. I don't know if that's the plan probably just because that's a little different. That's a little different. I mean obviously there are some rooms that have new paint. So, I'll have to go through and kind of yeah, get a list of what, you know, well, we'll figure out a budget of what we can offer that because I know we're put our lawn mower teacher on full time this summer and that person will be 40 hours a week and we're getting a dollar
034an hour raise and as he'd be then we're going to be short another save some money. Yeah. Um, so I mean here's kind of the big thing is is is money for where we have the money for it. And so I know Deanna and Don have been talking about it. We've been looking under furniture and stuff for the money that we could use for it. And obviously the the first one is is building reserves is how much we want to use out of building resources. other things, you know, and this is something that we're probably going to have to look at in the next couple weeks to see how much money is, you know, are we going to have any general fund left over at the end of the year? Could that go towards it?
035Could any of the flex fund money go towards it? Um, yielding reserve of course for that and some of the increases that might come through with the legislature. But I think all in all, I think if we can tell Mark, here's a number or whatever. You tell us what you want to get done. Let's say we go out to bid, whatever, and then we'll go from there on that. So everybody's under the understanding of how much this year is going to be kind of weird, too, because we don't have the meeting grant to buy everything, all the supplies and stuff next year. So we're going to have to figure out if we do have access. We told the principles make a wish list my script things off of there. But we did all right with
036getting all of the curriculum like five years out on digital. So that part's all right, but we have to still buy paper, those kinds of things. So there some of that will have to go towards that. And I'm hoping that next month we hear we get the reading grant back and then that'll kick in for next year. So that'll take care of a lot of that stuff. But um if not based on what we did which is like this is all a big question of what are we actually getting monetarily from all these things and the legislature we can set aside title one money which we used to do title one and special ed we can set aside supply budgets in there and some professional development but I mean that's it's all based on what
037we're actually going to get that's I'm telling everybody we don't know what that looks like and we don't know what that looks like next year. Is this a one time double payment next year? We don't double. We don't know. So, I know there's going to be more, but we don't know till they tell us here's what's coming. Add a budget reserve with 1.4. If we use 25% of that, that's $350,000, which keeps our budget reserves at 75%. Which could be replaced in Exactly. Well, I mean, not probably. Here's the thing. I don't know if we have to keep those accounts at 100% every year because that's the stuff that most people run at 50% because they're doing what we're talking about now. But I don't want us to deplete it and then have half a
038million dollar thing come up and then we go, "Wow." I think the plan with it is is just we use it and then figuring out how to put back get that money back in there because we play this game of oh let's wait till next summer and now March's playing. Okay, now next summer we have you know what I mean? And it's like the chiller now. Just keep Mark comes in and closes the door in my office. You know, we're not as long as he doesn't take the keys out of his pocket. There's another 100% reserves if they're not going to Hey, let's start doing some preemptive. Yeah. We don't have to have a million dollar of deferred maintenance every year. Even at $350,000 coming out of that, what is that? $1,50,000. And $350,000 by
039my basic penciling will get nitrogen generators and air handlers done. Yeah. And give him another 280. How much does the paint like if we paid four teachers plus bought product, how much is that? That's not nothing. Well, it's not some like I kind of just pencled out some for teachers that How many hours a week would you want? Um, usually they I mean teachers usually don't want to work a full 40 summer. So I mean is not open for is it just going to be open? No, I mean we could just I think we just open it up. Four people trying to hire us four best we can. Yeah, fine. But I mean say four four teachers at 30 hours at 15. I don't know. I mean I'm not I don't really want to pay
040them more than Yeah. than the Eric that's out there, you know. Eric has been working. I don't want to pay them more than Eric. No. Yeah. Definitely not. No. Yeah. And we're going to find people that just want a job without having to go out and Yeah. You know what I mean? That's what we to answer your question though, the labor on it that I put up is pretty reasonable. Okay. I mean, I don't think 20,000 sometime. And we are saving money because we're not going to have that. The paint's Yeah, I was going to say paint's not cheap. We can look at that. And then um and IN need to figure out and I'm thinking where we're going to go get Mark a number for that as soon as possible and get you guys
041a number and say here's where it's coming from. Yeah. Here's the plan. What's your thoughts? Get the rails bought for the chair stuff because everything's going to go up. May not be a ton, but it's going to go up few months anyway. So, might as well get that stuff set aside now if we know we can get it. And then and actually if we did that in house that's super inexpensive. I mean I think the chair railing itself and then the paint because I'm going to get the pre- grimed uh railing. We'll just have to add the paint so it matches the wall. I think total materials it's like 2500 bucks to do. So two guys work on other people are working on their stuff. Oh yeah. Or I'll have or I'll have the whole
042crew work on it for two days and have the whole crew help Eric for two days, you know, and we'll just kind of move around the campus and do that. We'll do some figures and get something solid in there. We'll get Mark over and we'll talk about proposed gallons of paint and look at what that would look like. But again, you just need to start saying, "Yeah, we're going to do it." Yeah. What What are just throwing this out there? What are we comfortable with spending out of the elevator? What was that again? 1.14 1.4 million 1.14. There was a There was a year before it was 1.4. Now it's 1.14, but it's still at 100%. So that makes 1.149. 1.149 but still even that's current cash balance that was current cash balance and each
043not including estimated interest state major maintenance fund yeah and I had Dan and I looked that up because we did all those things together I said did we do that and it's in there so there's like $98,000 that comes in 10 and some thousand that comes in the permission levy that's going to come back at 1.14 that puts that we did 25% % that gives Mark 285,000. All right. Which leaves us at 855,000 in the building reserve plus figure about 100 at least 127,000. come back and do that to the permissive that'll come back. I I think the question with that one too you guys is is for us to talk to somebody and say what is what do you usually keep in your building reserves percentage wise and moneywise because I I'm gonna go
044home and say people I'd say the majority of not that we don't want to have a lot of money I wouldn't be we have deferred maintenance that's what it's for I would never go below 50% that's what said most people function a little above that even if we could do 75 major thing that you can think pricewise what would be the biggest out that's okay I was going to say anything else is going to be covered under insurance for the most part there's not much we just have to you want to do the stairs that's the okay once we get up to 200 13,000 and let's get the stairs done or let's get the chiller replaced to get those things done. Then Mark can knock out the smaller stuff as we say, okay, you have
045$100,000. What's the next three things you want to knock out that we can do preventative? We're not doing that. So that it just all keeps adding up just talking about what we're doing now. We'll get the nitrogen gen 750 in there and we'd be some of that money does come back to the permissive. So it's going to come back. I I think some of the other questions too though is and I don't know I mean maybe Dian knows maybe Don knows about this but I mean if the flexibility so the flexibility from what we use that is or because you can I think that it was been used to pay Harris if I'm not mistaken. So if the boy there's that money too in theory right well I mean so this one has flexibility fund
046says it makes up 701,000 in that budget. I don't know what's in there now. Well, that's kind of misleading because there was $360,000 of transformational learning grant money that was in there that we had to spend out. Oh, that's been spent out. So, I don't think that that much will go back in there. It's like when we were looking at the end of the year and there's $187,000 in excess from something that would go in there because then Lori can determine what to use it for. So, she'd say, "Okay, if we have excess para salaries because we had to hire three extra pairs, that would come out of there." It's not like you could only spend it. I'm sure there's some limits, but she was pretty able to say, "Okay, I'm gonna put that in
047there because we could offset some insurance costs or whatever." So, we just have to be careful because that is kind of that little we have a couple rainy day things that we hang on to in case we really do have some. Sure. But at the same time, I think we can be smart about how we say, "Okay, 50,000 of that and then that can go back into the next." Well, I think some of it too, I mean, like every reserve. We don't want to spend a lot out of the general fund either. According to this, it says we were able to maintain the 10% maximum allowed for the 11th consecutive year. Excess reserves and general funds stand at 167,000. Donnie was saying that's not typically how most districts operate that we are very conservative but
048I don't think we should go crazy with no but like some of the stuff like chair rails you said now you say later on damage and you can't like putty and paint I mean it's like it it's just not going to happen and like a boiler if we replace it on our schedule that's one thing we replace it in the middle of winter in an emergency that's another thing I think Mark can build a boil or welder a boiler this is too. So here it says total reserves that we have are 2.1 million. So I mean there's things we could look at like we're doing right now and say okay let's knock out these four things. Here's the funding. You have this much left to pick up two or three other things. We could find
049the funding for the painting and the paint without sitting on the government bankrupt us. But we have to just sit down upstairs and go because I had to de go back through because when we did that even the permissive levy thing it's a lot. I mean, there's a lot I said that's exactly what Kelly was saying. That's the one we're looking at. It's there because I always question if it's actually there. It is there. So, I think the thing is it's just in the next couple weeks coming up with a plan of sand. Yeah. This is what we have, what we think we can have. Tell you guys what the deal is. Mark, we can sit down. Okay. Plus what you've already talked about. Here's four other things we can get and get cleaning and
050get it started. And then have a plan of, okay, we only get the elementary painted this summer. That's great. Next time it's middle school. And Mark has a plan because part of their plan on how they want to open the middle school next year is painting all of the pods. So I don't know what that looks like. They have a whole concept that's really cool. And I I told him I'm 100% forth. I don't know how we get that done because even if we had four people, I don't think they need to get that whole thing done. get all the pods painted colors and coordinate with the houses and all that stuff. So, we have to look at that and yeah, again, it's not going to be super expensive. It's just I don't know if
051we have the man to get something like that done in one summer. So, anything else on that? We get going right away on the nitrogen generators in here. We can start looking at that and then what we'll do is sit down and go, okay, how do we access the funding? How do you know these are all things that we've never done? I mean, literally, not since I've been here, I've never seen us take something out, you know, because we always had bonds to build a middle school or, you know, and we did co- grant money to put fix some of the roof, but never that was money. Well, that s money was wonderful, but we didn't have the crystal cliff. So, I'm not complaining about that. We didn't fall off the edge with it, but
052everybody else was putting everything into that. We used the bond to bring all the roofing up to place, but there's still, even on the elementary primary, there's places where we need the roof fixed over there. It's not going to be a half a million. I mean, it's stuff that we can look at. Okay. Do the stairs and get the elementary section that wasn't done fixed because we certainly have less less than we used to. Way less. Yeah. So, I mean, I'm all about being in 100%. The way this list is going, we're gonna What was said next year? 100%'s not realistic. It's like being done. It never It never gets smaller though. you pay and then a couple years later, right? Some of these are so big that they're going to cause a cascade effect.
053Yeah, that's what I mean. We we need to start getting some of the smaller stuff done. So, we if we say, "Hey, you know what? We know a boiler coming up." Then that's all we do for one year. We say, "Okay, we can maintain the ground so they water that we're going to give away." And do we want to be parents walk in and go? All right. I'm going to skip over this unless anybody is really excited about talking about printing issue, printing costs. It's just not a real big issue. If you're excited about it, really good cost cutting. We do have some ideas for it. I kind of would hear. Yeah, I know it's a big budget for us. So, I mean, Darlene and Paul came up with pretty much all the ideas on
054these of fixing some of these things. And a couple of the things that they're doing is um so they're going to lease two, I believe, two copers Um, and then the ones that need it the most, that's the ones that are going to get replaced. Uh, a couple other things are we've asked them to We have way too many printers. Like everyone has a printer for some unknown reason. Okay. Printing to a printer costs so much more than printing to an actual copier. So, they're going they worked with the admin saying, "We're gonna take this one and this one and this one. Reduce the amount of printers that we have." Um I think the other part is educating people on you only get to access to these places too. Um and I think that'll do
055that'll help with some of it. I think the other things are is having codes for people so that we can track that a little bit more um per building and per people because I think some of the stuff has been mistakes that people have done. They've printed some 100page mistakes and only used like eight of the pages. So I think some of that is just educating or they printed the entire digital thing when we only thought parts of it. So they printed the whole thing anyway just to give the parts out. So I think the last part of that is just more education on you know high schools one to one. We had to go through this. We shouldn't have to a few years made everybody a little more aware. We put used to the
056bridge because that's not cheap anymore. Mark found that out because Mark sent some stuff to the print shop thinking it'd be cheaper and it was not. So that was a wakeup call for him with his science teachers and said, "You know what? I can't do this." So yeah, I think that everybody is now a little more aware of how we kind of got to access it. And even I have to make myself not use my printer and just walk down and grab it off the copier. Just just have to retrain ourselves. I came off mine. I was sending my I've had my donor for 14 years. All right. Okay. Uh so that's kind of the update on that. I think there's some pretty good ideas and we just need to move forward with it being
057a little bit less uh negotiation scenarios. Do you want to talk about the negotiation? I have never been as insane as I was yesterday with stuff coming out of it's all political. So, they're all going back and forth, the MFP and school administrators and MTSBA. And I was like, just give us them. You have to have an agreement in place with your unions. If you don't have a settled negotiated agreement, you have to have this agreement signed. You're saying that you if you plan to access that STARS funding, which mean we would be crazy to lose it, you have to sign a thing saying that we will meet the minimum requirements of that STARS legislation to get the money. Well, they sent out one thing and I sent it to Kim and said, "Here's what
058we're getting on our end." And she sent it back to the union and the guy saying, "Well, why are we using that much language? Why can't we why are they pushing you to do this?" And yet the union sent that same language to M. I mean, it was like I said, "Okay." So I said, "Kim, ask what the minimum thing they would would accept at you." So he sent us a really good sentence. I sent that to our people this morning and said, "Here's what the union say. What do you think would have to be added to this to make this acceptable for us just to get to where if we haven't got an agreement by the 13th by the law meeting that we sign this, the board approves it and that just means we've
059met the specifications to get the stars money and then we continue negotiating. We don't think we're going to have to go that far, but we've both accepted this MLOU. Hoping tomorrow night that we can sit down, make an offer, they decide about it because there's not going to be 50 offers. So, I mean, we're not going to go, okay, we're getting all this money when we don't know what the money is. And we're not going to do what some districts are doing. And this one district set their base at 43,000 with no idea what they're getting. Well, we ran moving our pace up to what it is to start at the very beginning of what you're required to beat the star stuff and it's the most likely mean we can't sustain it. So, we think
060we have a reasonable offer that it will hit us in one year. So, we know how that funding comes in, what it looks like, what uh what's the other one? Inflationary that's coming in every year. Now, we'll know what that looks like. we can get everything else dealt with and get over these bumps of okay, we have other things to look at Brix wise too and go okay now we know the big bumps are over. I think it's gonna it's the stars act will go. Yeah, it'll be considerable for us. thing is we nobody knows yeah what that's going to be and this year I think a lot of people are just gambling that it's be enough to cover their what they're giving not they're on the hook for it well we're one of the
061few districts that are already at where everybody else will have to be in five years we're already there 70% we've already exceeded all that so anything we do is already exceeding what's required five years from now because I have to give Lori credit she did the money when that TJ check when they came in, she put that towards that salary matrix and made it work. So those blacked out lanes that are on our matrix, everybody starts at year two. Yeah. Yeah. Some districts said, "Well, we're going to get rid of that." And I said, "Look at what that does to your actual cost as you go down there." So we did we looked at that, too, and said, "No, we're we're going to go ahead and keep it in." The union was fine with that
062part, but we just had to our starting salary meet the lowest that or the what it needed to be for stars and we're already at where you should be in spikers. We're already at that point. So, we're in good shape with it. It's just doing a one-year contract until we I have not hidden and Shane, I have not hidden my fear of us over over stating what we can do and then not being able to keep it. I've been very clear with that. We're not buildings and we're not gonna give a 12% raise and go, "Oh my god, now we're not buy it back." Ask what I want to do now. Your promise open. Well, I just And you know what? I know we're getting funding. I know that now that we have theou thing
063in place. If we don't get to an agreement, we'll still be fine because we tell OPI we have thisou signed. You have to sign a statement on the 15th from OPI saying that we have thatou signed or we've already settled our negotiations and we've meant that. If we mark that box to OBI and say, "Yeah, we're fine." And we don't have that signed in December. We have to produce that and then the accountability goes to the legislature and they come in and say, "You're never getting stars at." So, I don't I said, "We're not going to play with this." I bet somebody's going to have to do. Well, and here's the thing. They will just be banned from getting it. I don't think they'll ever take it away, but this year's a double payment. Next
064year's just, if I'm understanding right, I think it's just incorporated in. So, we're going to have to do a overbase budget amendment. We're going to have to learn how to do that because I can tell you in all my years in education, I've never had a district get overbased budget. That's all new stuff that we'll have to deal with. But that's because that money is going to come in and it's going to be over. But my hope is that the state has that formula in place and it's going to be like the inflationary just came like the day after they approved it. It was already in the preliminary budget papers that came. We'll probably get three or four of those adjustments over the summer like we did last year. But these will be significant and
065then we can look at go okay next year we can assume that it will at least be this much or less based on what we get and then we can really sit down and go okay let's get you let's look at my contract because we have parents next year we have teachers next year we can get to my right it would be nice to have a couple years so that when I leave they're not in the middle of constantly having to negotiate every year it's hard and then that way the the budget will be stabilized we'll know what we're getting and we don't want to lose this funding. So there's I I was so glad this morning when the two powers of me finally said, "No, this is great." And I took that over to
066the union saying, "God, that's wonderful." So I was like, "Okay." So I didn't sleep last night because I thought there has to be an easier way to do this. It was I stopped reading. Well, it's like it was it does get kind of confused. I mean, I don't know. It was like back and forth so much there was no point reading them. Well, they're all arguing on it. somebody wants to win and there's nothing to win here for us. We just want to make sure we don't mess up the money part. I said you guys just make this simple. I mean, there's no going to school for that stuff. It's like that is all political. Then Jones put out that letter saying, "You guys just need to be transparent." Well, we are. We're not hiding
067anything. We just don't know what that looks like moneywise. And I'm not going to say, "Well, let's put 43,000 as our base like the one district did." I said, "Why don't you commit to that?" Yeah. Tell me your union's going to say, "We'll take class." and Star is going to be one of the last ones because they're politic there hasn't been an possible that it was going to be up to vote on today. They haven't said what Kelly's hearing. It's not a question of it going through or not. It's just they didn't totally miss people like style if it was everything else is supported by the groups that are supporting stars. It's not like they're they're not supporting. There's a couple of them like the chaplain in place of a counselor one that our representatives
068are saying, "Yeah, we don't know if that's the best interest of the district." So, and the board can decide that one, but the other ones, there's only a couple in there and we're like, "That's not going to be affect us anyway." So, that's where we're at and we're hoping tomorrow night that we just go ahead. The union did reach out and tell us that they wanted to take all the language out because it was just discussion discussion pieces. So, and it's true. We were just talking about a lot of stuff, but we agreed that we would like to just get a salary discussion to get this done because we're pushing May 15th to get everything approved, May 13th to get everything approved and get contracts done. I don't want to be doing contracts, marking out
069salaries and redoing them because I said we're not doing that. We're not doing that. We will reprint them and I don't want to have to do that 15 times. I know some will have to be redone when we get lane changes and all that. The other thing too is we don't want to wait very much longer an extra few days to hold off on signing their contract to come back. We would like to know like to be done before they go to the end of the end of May. Sure. And right now we're not having a huge influx of people leaving. I think we've had one person express that they are leaving the high school but it's for a better jobs and college. So it's like okay but there's already an applicant for the job.
070So that's what I mean. We're not looking at 47 exits because of whatever. So, I'm hoping that's for special ed teacher tomorrow night for the high school. So, we're getting there. All right. The last thing asked about was um classified and maintenance raises and we've been talking about this all year to make sure that we try to get this 52 scenario figured out. There's been a ton of them. I'm I'm going to share this with you guys. this all on one again after we leave here tonight. But uh so Don put the maintenance director salary right there. So that's the percentager is above each one. Where's you'll see the dark the the bold there. So at 8% it's 14, at 6% is 13, at 4% is 12. Just fell within those steps. And we can
071never have one maintenance director. Yeah, sorry. It's kind of hard to make this anonymous. So, we just have to look at again budgeting and where that's going to fall in best because we're looking at all cost. So, I did this same scenario for every matrix. And then what DM would have to do is sit down and go, okay, we're gonna then figure out the cost impact that they already know that for what we want to propose to the union, but we don't know what that is for classified non. So the current maintenance staff receives the boiler still four steps, new hires will start that part didn't change and those were just rough ideas. is going to change. But but I mean I left that in because that could be in the place if we say
0724% or 6% and can still say that's where they would go. My biggest thing is I want to give breathing room and absolutely because he is our only boiler guy and came in with a boiler license. They don't go on Mark's matrix. They go on the maintenance matrix. They just need to bump up because they have a license. So have you seen these mark? No, I haven't. I think the only one I talked to Mark about was something we were looking at. I just said that was ballpark. Oh, yeah. But for me, but I was wondering about my crew. So, here's the crew. Here's the maintenance staff salary. Out 864 and then the years. So, and then there would be an adjustment because we looked at first year and fifth year aren't that far apart.
073We looked at maybe doing a little bit of different on top of that. So the people that have been here in five years aren't making 20 cents more than starting at the first year. So something to have to look at. I want Mark to sit in on that part. Yes. But I haven't gotten into those details yet because it was like just getting this thing to do the four and the six was I did not put the secretar's matrix just so you guys know is that 53 years because we have 27 24 years and one year and to get them all to fit on there it's there's a whole another I stopped at 37 just for this but it goes down to 54 in order to get everybody on there. So, let me go. Well,
074and here's the thing. I long term on long term, but everybody needs to remember that an 8% raise for our hourly is a dollar. Not that much. Yeah. No, like like I was saying the other thing, you need to look at too. We just have to move them down steps. You can adjust the starting so it's not $19 and four years later you're only making 20. You know what I mean? We can adjust that part. But I just did my messages because I have to go back in just pull that part of the table out and put it in. What's your your longest time you got? Uh he's maintenance too. So he is he just got that weird place in the office. How many years has he been here? Years been Oh, he's been here
0752016. Not very many. He wasn't here when I saw. So on this matrix you'd be at what 20 27. Oh, that's a 21 8% he'd be at 10. But that is that's not a because he's maintenance too. Yeah. So that's a higher paid position. He's he's my right hand so I can take vacation and all kind of he handles all that fun stuff for me. That's why I say we're gonna have to move people up and down. Yeah, we have to adjust this because some of it even if you move them down to their eight years still doesn't cover and we're moving forward, right? This is like this is like the new years. We're giving back the simpler so that we're not going to the only one that's been here longer than me now like
076five years and the rest of my life you get 25. Yeah. So like this one's at 8% you get your first dollar raise. Jeez. Five years to get a dollar. US says Paul in that position. Oh, okay. It doesn't say total. So 16. No, I think I came the same year to Oh, so that would be a little bit here the year before. You work for No, I think I started right after he started. Okay. I was thinking you were here that year before when everything went crazy with Rob. More Rob went crazy. I should Well, I was here. Anyone want to see any more of this? What are we looking at? What's our timeline to get these finished up so we can give it before the start of 25? Here's what I'd like to
077do is wait to see if the start of that goes through, see what funding we have, and then go from there. This is another thing where I don't want to commit to something and then go, "Okay, now you can't ever get down the race for 10 years." I think it would be helpful if we could do this in June. Yeah, this secretaries won't be here after meeting June. So, we have time to work on that stuff to get things in place. Maintenance will be here, but we can always adjust that. It's we need to because it's five people. That's not as horrible as doing 130 teachers contracts over and over. I mean, are we feeling like if the stars act go through that 8% is here's the thing. If we do whatever we do this
078year is that bump of getting them up to where we want them to be and then next year it's 1.5%. So that bump levels out and then in a couple years you can say you know what we want to add a little more to the base and then you start just doing that instead of going well we have to catch you up right this is the last group that doesn't have a matrix. So everybody else that's on a matrix this makes a little more sense because I didn't ever think about going place them on one matrix when I was doing the other one. So there's a lot of our people that have their own matrix, but that still works because now they have a base and we can always add to that or whatever. So,
079and in June, we get this done by June. We should know in the next couple of weeks what's happening. It'll help with recruiting because you're still short people. Yeah, I am. I just need to know where we are at budget wise to see anymore. Well, if we can start offering if we can start somebody at, you know, whatever it is. So, what do we start about now, Mark about? What's that? What do we start like a maintenance worker at? Uh, I think 29, isn't it? Then we just 15. That was custodial. Oh, custodial. Uh, maintenance I think is 16. So, there's But even at the minimum, you know what I mean? So, more I mean, it's not huge, but I mean, I know it's not great, but anything will help. Yeah. When you're talking 16
080to 18. Here. A couple months ago, I talked to the a guy over at Little Lutheran School, and they're bringing in part-time custodians, starting them at night, part time. So, anything helps. I'm grateful for anything. So we well and I think too Mark you know you guys I think the maintenance the janitorial and the secretaries are going to be very veryful for that it's kind of long I do we'll be able to keep the people that we have and hopefully get some more we'll sit down between now and when we get together next time we can sit down Deian got the impact from the teacher stuff done now we can sit down and go okay let's go and do we can take everybody look at what a raise would at each of these and say,
081"Okay, here's the monetary impact. Here's how much is coming in. This is what's going to happen this year. Next year, it'll be so we can kind of look at, okay, what's the impact next year?" Instead of just saying, "Let's do all this, not have a plan." So, I mean, I we're we're not in bad shape. This had to be done and it's been we've gotten everything cleaned up. This is our last breed, but it's not there. Let's take it down the road. Do custodians fall under? They've got their own. They do. Yeah, they've got their own. There's a custodial, secretarial, and maintenance. Maintenance director are the four groups of non. I don't see custodial secretary. There we go. I thought the last one 1635. So an 8% raise brings our custodian to $16 an hour.
082Starting. starting because again an 8% raise on what they were making is about 30 and it's not a lot. So we can look at what do we want that first sale to look like and adjust that to. So but we can get at least get a cost perspective and say if we adjusted this to this much it's going to going to cost. We're looking at about 52 years. Rhonda will get there. Maybe that's been here 81 52 years old statue actually the custodians are 52 the secretary didn't go out that I just did award but at least this shows at 1.5 too I mean before where it was you it's all in town yeah where it's just random and it shows that we're trying to care well it gets us and this is this has
083been the problem the whole one of the problems the whole not having any any kind of plan or or where people are going. This is the last group that had a matrix that was like, I don't even understand the matrix till to this day. It was so random. And then you'd be like, I'm going to place you at a thousand less than somebody's been here 15 years because I want you to do jobs I don't want to do. Yeah, that that's what we have to get rid of. So, this will level the playing field, bring up our starting, get Mark everybody he needs, getting a helicopter. So we can lift engines up without having to get a crane. We can helicopter. We can do a there course. We have thatic pilot. But I think we'll
084know a lot more in the next couple of weeks once we know this funding. And I'm hoping like I they did with the what do you call it? Inflation. That's just going to be already formulated. They just send us what you're going to get. Till then it's kind of like hey can we use the stars act or not classify we can use the stars money is coming in from the general okay that's why you have to do a overbased budget because that's the quality educator payment money that just went back in for it all went to salaries before but it was never going up very much and now we'll get a double payment this year and then I think we could use the quality educator for not classifying you can use it for salaries for
085anybody yeah because we also have salary coming in from title and special ed. So title and special ed bring almost a million dollars of salary in themselves. So I mean we we have those other guaranteed sources and that's why I got scared. We're going to expose the department of education but they're not going to change that that how we get that funding. So um my wishful thinking thing my whole squirrel that was stars comes in they say you're going to be this it's more than we would monitor it's stabilized and then we can address more because I would love to have him have be fully stacked where he doesn't really have to be in your future plan in a year we will be able to sit down and have a much better idea of okay
086we know this is what's coming in the preliminary budget sheet next year should have all of them sitting there. This has been the craziest year of leg. I've never been anywhere where legislation has all been most I have to say that yeah I'm pretty impressed with Montana right now and we can come back at any time after we figured that out and address this and that's the thing is this you guys can say you know what we want to put another percent on you it just all depends on what the storage you just yeah you just adjust the matrix you put it on the top and then it trickles down and goes 1.5 down I do think just having this plan and going through and and making this happen and then after all the cards
087fall with inflationary start things like that next year then we'll have a great idea of where we can go in negotiations for certified Paris yeah we can address everybody then and so here's money forward and then it's no more mystery here's the grab bag pick out is that the last winners. That was a lot. Send this to you guys. Send um pay scales. I don't know. Shane, if you want to come up, we'll sit down and and work on that stuff just to look at what what adjustment would need to be in those first four cells because that's where the difference needs to be made. or the the cells below like start at number five and say, "Okay, we're going to move that up and do