001Ice to the flag of the United States of America to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. The next one. Okay. Um, we'll get into the consent agenda. Um, [Music] anybody have any questions on the consent agenda? Um, so I did the claims this week and there is one um one claim that there's a question on and on Don it's on the Cable Law Firm. Do you want to wait and discuss that later or do you want to get into it now? [Music] Did you hear me? Did you hear me, Don? Oh, yes. I'm sorry. I didn't know you were talking to me. Um, well, the the the one question on on the claims is on Cal Law. John wants to talk. And I just
002wondered if you want to talk about that now or if you want to wait because we're going to have to have a discussion about uh about number one using Caliba when we have a contract with MTSBA. And uh I mean we're going to we're going to approve the this bill, but are we expecting any other bills from them? [Music] So, so anything that we have that's in process, we would still be expecting a bill for. What is in process at this point? So, we are still working on a grievance that has been filed with us. Okay. There's a grievance been filed. Yes. Now, I have a question. Yes. If there's a grievance been filed, how come I didn't know about it? Because we're still at level one. Right now, we're still trying to resolve it
003before it becomes more technical, but as the board chair, I should know after we meet. [Music] Okay. So, I apologize. Um, above that, just as a note, from now on, um, we don't use Calable Law Firm unless it's something that you bring to us first, please. We are we we we do have a contract that we need to honor with MTSBA for right now. Um I knew you were talking to them. I didn't know that we were getting that this far into it. Um, and I'm not saying that I'm not saying that we wouldn't be able to use them, but I don't think that this is something that this something that should be come through the board using using a separate law firm than what we are contracting for. Okay. Does anybody else I thought
004that there was a place on here that we were talking about Caliba. I don't see it on here. [Music] No, there's nothing on here unless it's your report. I thought there was something um because we've we've had some communication looking for a cost for services and so I don't see anything about that right now. Right. where we are. I mean that we're doing our due diligence and checking other other law firms, but uh [Music] it's just real is a real surprise to get a $1,700 bill and then now you tell me we're still we're in a grievance and the whole deal with was the as we you and I discussed was the um sign the paper, no grievance, walk away. Yeah. So, so it's more technical than that. Um, and we're just trying to get
005to the bottom of it. So, we're just trying to get to the bottom of it before it actually becomes it's it's like I said, it's still in stage one, which is like in the discussion stages. Mhm. Okay. Well, you're going to have to when you get back um you need to give me a call so we can have a meeting about this. Okay, I can do that. So, but but yeah, in the in the future, if you're going to use a um if you're going to long-term use a different law firm, I would appreciate it if you'd let us know and we can discuss it. Okay. Thank you. Okay. So, I need a a motion to approve the consent agenda. I'll make a motion to approve the consent agenda. I'll second that. Moved and seconded.
006All in favor? I I posted. Okay. Motion passes. Okay. Now, uh public comment. This is a time for anybody in public to comment. Um just remember that all uh personnel issues are off the table, we can't talk about them. Um and if it's on the agenda to be talked about later, we can wait and talk about that. Does anybody have anything? No. No. Okay. Okay, Don, you're on. You're up. Okay. Um so the first thing I'd like to talk about is the accreditation report. So our school district received full accreditation um due to the work of our staff, community and board over the past 2 and 1/2 years which is tremendous thing and I have sent home a recognition to the community like a shout out in the newsletter and I let the staff know
007and they were all thrilled and I let all of you guys know. Um but I just wanted to make sure that everybody had access to that report to the accreditation report so that it's available if anybody wants to look at it. So um what I need to tell you about the accreditation process is we received the school accreditation and then we will be our accreditation will be re-evaluated for fiscal year 27 along with all of the other districts in our region and then we'll be put on a three-year rotational cycle. So for the accreditation what it means is we have to keep all of our data updated. We have to keep all of our programs in effect like the uh gifted and talented the Indian education for all make sure that we are doing the
008assessments correctly. Just all kinds of stuff. There's a bunch of stuff that goes into the accreditation and then we'll be on a three-year review cycle after fiscal year 27. So some other uh schools in the state, some other regions actually have to get go through that accreditation process next year again even though it just finished. And ours as I said don't have been every 3 years. So uh that is how that works and it'll be up to um all of us at school to make sure that we just stay on top of things and just keep reporting all the data and reporting and looking at everything together and we will continue to do that. So, we we have a great team, have a great staff, and they work so hard on that, and I'm really
009thankful to them. So, I just want to let you know how that works. And then with regard to the school report, I don't have very much to talk about this time except for that accreditation. Um, already for the end of the year, we had a successful end of the year for students and staff. Our graduation was beautiful and it was appreciated. the fire truck. On the last day, we have parents and students attending and getting led and celebrating the student achievement for the year. And on June 24th, summer school starts and we have 29 students involved. So, three days a week for 6 weeks. So, that's exciting. And no summer school the week of July 4th. And then for professional development, I along with Miss Hansen, Miss Evson, Mrs. respect and risk getting we are
010all at the summer institute and we are all here through uh the multi-tered systems of support grant so MTSS grant year two this is the end of that cycle and so part of that is that we get to come here we get to have this professional development and some of it is MTSS based some of it is um like uh special education based or gifted and talented based or program based uh stuff so we are all going through that together and uh so far so pretty good we've been here for 2 days. Uh, next thing I need to talk about is employment. So, we still have a fifth grade and library position open and we will need to advertise for volleyball coaches. So, I will go ahead and post that next week. We can get
011started on that. Um, and that pretty much is my report. So, very short and sweet for this month of June. Have we got any more applications? So, I had one from a Filipino lady and I contacted her actually and then she referred me to somebody else. She gave me somebody else's information. I thought that was kind of interesting. So, I don't know what's going on with that. And then I did receive one application for fifth grade position. So, um still waiting to see what happens. I'm watching checking regularly. Okay. Nothing nothing else for library and I just want to make it known that we did interview for the library position and offered the position to a lady from Tacoma Washington and then she decided that she wasn't quite ready to move. So that was that
012situation. Okay, Lacy. Um, I don't think I have anything on my report. Um, just my usual suspect attachments on my for my balancing reports. There wasn't anything funky to report. The one good good news piece of good news we'll discuss later in the agenda is PJ Club finished the year in black. So, hooray. Hooray. for the first time in a few years. So, that was really super exciting. We should be excited about that. And it's great because then the changes we made made it successful. Yeah. The changes we made made it successful so that it could stay self sustaining so that the parents could utilize it cuz they really wanted it. So, so that's good news. That's the one piece of really good news I have um this month. This fast and furious with just
013getting everything balanced up and making sure that all the expenditures are allocated properly. So that's what I'm working on from now till the end of June. Oh, just a question you might not be able to ask. How did the budget numbers next year compared to what we numbers were last year? We're going to go up because of the stars act. Thankfully, our general fund budget uh authority will increase. Um it was going to decrease. The only reason it's increasing is because the stars act. So we were going to go down because our AMV went down. Our three-year average went down, but we were going to go back up because of the stars act. So, our budget authority is going to increase from last year to this year, but it's going to be gobbled up with
014the with the raises. Uh-huh. Okay. We will get creative. Mhm. All right. Well, and we will get into the action agenda. Um, we have some certified contracts. [Music] I can do all of these in one school. Yeah. Whoever wants to do that would just say motion to approve the certified contracts as attached or something like that. Something to that nature. I'll make a motion to approve certified contracts as attached to the folder here. I'll second that. All certified. Moved and seconded. All in favor? I. Anybody opposed? Okay. [Music] Don't ever motion. Yeah. Okay. The next one is uh renewal or non-renewal of classified staff. Um is there anybody that's non-renewed? No, we are we are renewing all of them. Okay. So, I would take a motion to renew all class all current classified staff. I'll
015make a motion to renew all classified staff. I'll second that. Moved and seconded. All in favor? I I opposed. [Music] Okay. Now, leave. You want to introduce yourself? Yeah. Um, I'm Lee Bson. I just I interviewed few weeks ago for the music uh position and I was hired for the new music position here. Yeah. And I'm really excited to get started. It's not. Sorry. Hang on. They're trying to see you. Oh, that's nice. No, you're good. Way to go, Cody. Slowing down. bottom middle down there. I'm also excited to start some work this summer. I'm going to see if I can get some donation of instruments and stuff. So, there's a lot of little music grants if you know. I've applied. So, at my the school I was at before, I've gotten over $20,000 in
016grants for music. So, I've I've done it. So, let's go. I will keep applying and let's go get it. So that's my goal. We like it. So we um we need a motion to hire Lee Ericson as our music and title teacher. I'll make a motion to hire Leaf Ericson, one FTE music title teacher. I'll second. Okay. Now, I'm going to kind of bounce here a little bit. Let's uh do a motion to approve the contract for Leaf Ericson. We need to vote first. Oh, yeah. We need to vote. Sorry. Got excited. Moved and seconded. All in favor of hiring lead. I I Okay. Leaf, you're stuck with us. Okay. Now, I need a motion to approve his contract. I'll make a motion to approve L. Ericson fiscal year 261 FTE music title teacher contract.
017I'll second that. Moved and seconded. All in favor? I. Okay. Gathering. Oh. Um, hi. I'm Catherine Bailey. Um, this is my fourth year of teaching. I applied for this position. I'm very happy that we got it over here because he's awesome. Um, and then Don contacted me about taking the third grade interview and I subbed in third grade one time and I fell in love. So, I was very happy to be here and I'm very happy to be with you. So, thank you for having me and I'm excited for the school year. Yay. Yay. Okay. So I will take I will entertain a motion to hire Katherine Daly as a third grade elementary. Make a motion to hire C. Dailyy as one FTE elementary teacher. I'll second move and second. All in favor? I Okay.
018And now I would entertain a motion to approve Catherine's contract. I'll make a motion to approve C daily fiscal year 26 1ft FTE elementary teacher contract. I'll second moved and seconded. All in favor? I opposed. Okay. So now the next one is kind of a a boondoggle one partly on my part. Yes ma'am. Can we stop for just can we stop for just a second? I just want I just want to welcome Catherine and Leaf and I'm sorry I can't be there but I just want to say welcome to our school. Thank you. Thank you. You're welcome. Yeah. Welcome. Yes. We have we have some awesome teachers that are very good at mentoring and helping. I think you guys will. Okay. So now this next one I was getting to um this one was kind
019of a boondoggle on my part and probably partly down part. Um we gave stipens for finishing off the year for um fourth grade or fifth grade teacher and it actually was fifth. It was fourth. No, fourth grade was Miss Watson. Okay. I'm I'm confused. Okay. Anyway, such is the case. We did some stipens. Um I did not uh understand everything as far as doing the memorandum of agreement. That was something we had to vote on. So I would entertain a motion to approve the memorandum of agreement with the teachers union for those stipens. Just to clarify, I have not paid the stipens yet. Right. Okay. She was waiting for us. I'd like to make a motion to approve the memorandum of agreement for stipens for two teachers coverage duties for FY25. I'll second that. Moved
020and seconded. All in favor? I. Anybody opposed? Okay. Uh let's see. Uh, next two are substitute teachers. Um, I entertain a motion to hire Lori Morton as a substitute. I don't know who this is. I don't know who they are. So, I'm I'm assuming that we have So, I interviewed you, welcome them. Uh, found out about their experience, why they want to be here. I always interview the substitutes and then I make a recommendation that they sub for our district. Okay. I'll make a motion to hire Lauren Morton as substitute teacher. I'll second. Moved and seconded. All in favor? I posted. Okay. Um, Arlene Jeanie Penner as a substitute teacher. Entertain a motion. I'll make a motion to hire Arlene Penner as substitute teacher. I'll second. Moved and seconded. All in favor? I opposed passes.
021Um, Okay, we're going to uh need a motion to hire Josh Eastman for I apologize. Who did the motion on the second one? I did the motion. Thank you. Josh, do you already Thank you. I need a motion to hire Josh for summer custodial. I'll make a motion to hire Jay Eastman for summer custodial maintenance up to 40 hours per week. I'll second. Okay, moved to second. All in favor? I opposed. Okay. Um motion to hire Loft for custodian maintenance. I'll make a motion to hire D. Lock for summer custodial maintenance. I'll be 70 hours total. Um I'll second it. Can we open that up for discussion real quick? Yes, ma'am. Yes. Oh man. Cool. Just quick question on that. Dawn, did we do that last year? Yes. Okay. I just couldn't remember if we
022had two of them. So, okay. Yes. In fact, last year we had three extra helpers. So, um yeah, two and they were up to 60 hours each last summer and this year two up to 70. I'm not saying you're not worth it, Dorothy. I was just asking. I'm just asking. We try to concentrate on doing the classrooms while they do do. Okay. Everything else cuz I hate painting. Yeah. Sorry, Jake. You can make her paint. Yeah. Okay. Um moved and seconded. Discussions. Do we have any other discussion? No. No. Okay. Um, all in favor? Hiring Dor. All opposed. Okay. Um, last one. Hire uh Trace Magcguire for summer custodial maint. I'll make a motion to to hire T Magguire for summer custodial maintenance up to 70 hours total. I'll second. Moved and seconded. All in
023favor? I Okay, we have to do all these contracts. Mhm. Okay, start. Josh, makes you feel better. I didn't have my minutes prepped, so I'm having to do this fly. So, that's super fun. So, [Music] I'll make a motion for Josh Eastman summer custodial maintenance contract for 2025. I'll second that to Sorry, Cody. You got that one. Moved and seconded. All in favor? I I I motion for Dorothy. I'll make a motion for 2025 Dorothy Ler and summer custodial maintenance contract. I'll second. Moved and seconded. All in favor? Try finish. I need I'll make a motion for 2025 T Magguire summer con uh custodial maintenance contract. It's a second. Say trying to race you and then the wrong thing. Oh, please help us. Okay, moved and seconded. All in favor? I'm just not opening this
024up for discussion when we're doing this. Is this from Tracy's? Okay, Cody, you're out in the woods. I love it. And that was fun. And Don, you want to talk about these sub rate of pay stuff that you want to Yes. Yes. So, so one of the the problems that we've encountered is in the past is if somebody has been subbing for a teacher for more than half a day, we have to pay them the full $100 or the full teacher pay. Even if it is just like for 3/4 of a day because it's considered a teacher. But by opening it up to all hourly pay, if they only need till 2:00, we only have to pay them until 2:00. We don't have to pay them for the entire day. So we like like to
025make everything more equal. Does that work out to approximately $100 a day then 157? Sorry. The 1429 is $100 per day if you times it by 7 hours a day. Okay. But we want to raise it to 15. That is 105 then for a day which is fine. I I just what I is this going to affect us being able to get substitutes? That's my only concern. I I don't see that it will. Um I I don't see that it will actually. Okay. I do have a question before we get into this is uh since my wife is a sub here, can I make a motion or even vote on this top question? That was Joe. Sorry. I believe so. It's an Go ahead. You're not changing anything personally for her. Um, yes, your wife
026subs here, but this doesn't I mean, it directly affects everybody, not just her. So, I would say that [Music] yes, I think you're all right. So, I mean, if you want to feel more comfortable, have Cody do that. Yeah, I can just do it if you want to do a motion, Cody. Please. Yeah. Um, I make a motion for the sub rates of pay move from hourly for paras and uh 1429 and daily for teachers to $100 day to all hourly $15 an hour. I'll second that. Moved and seconded. Is there any other discussion on it? Uh, all in favor? I I opposed. Okay. PJ Club these rates basically the same as last year. Uh the $11 a day. It was $12 a day last year. So if you change it to 11, Lacy will
027have to call and get them to program it to 11. I actually am making this recommendation. This is coming from Mrs. Matt and I sitting down together. So last year we did $10 per day if they prepaid for the whole week, which they really appreciated the four people that did it, right? And they didn't do it consistently or $12 a day for the people that didn't prepay for the whole week. And so what we were thinking of is if we just split the difference, go right in the middle and do $11 per day for all. It's a prepaid program, remember? So, it's prepaid regardless. It's just a matter of you just kind of dump money on your account now and then it siphons it out at 11 bucks a time, which is how we used
028to do it until we gave the discount. Um, we just thought it would be simpler to just kind of split the difference. Go in the middle at the 11 number. As long as we stay in the black. Um, how far in the block are we curious? Not very. So, a question on that. I think we talked about this last year. I don't mind that $1 an hour. Is there a way that or not an hour? Sorry. I'm back up over there. Um, is there a way that we can have the parents pay in advance? Like this is our new That is our policy. It always has been. It's a prepaid program. So, they are required to pay prior to their child attending the program. However, why we put in the next caveat that you'll read
029about is because they often don't. Um, so this is kind of the next piece of the puzzle of how do we how do we do this? Um, so just if you read the rest of it there, it says, so essentially number one would now be enlisting a late pickup fee for the parent arriving late to pick their child up from school. So what this child is is somebody that the parent was not attending. They were not expecting them to attend PJ. They did not prepay for PJ. They're not expecting them to go to PJ, but they are not here at school pickup time. They're not here to get their child at school picking in time. So, we're calling that a late pickup. So, it's a late pickup from school. Parent arrives after 3:45, which the
030last classes get out at 3:30 next year. Mrs. Matt, it's 3:20 and 3:30. Is that accurate? Yes. That's right. So, younger grades get out at 3:20, older grades get out at 3:30. So, by 3:45, if your child is not picked up, this is the policy. They'll go um they'll go wait at the office and the charge will be $10 per family, preferably paid when you pick up your children in the office that day. They don't get them back if they don't. Right. Exactly. They'll keep them, man. They'll stay. Yeah. There's a few. I know. I I got a question. And if they're not picked up by 4, then are these families charged the $10 late fee and the $11 per day? No. Great question. So, if they're not picked up by four, then they're sent
031to PJ Club and charge the PJ rates instead. So, if you're not the bonus for getting there to pick up your child under the late pickup windows, it's $10 per family. If you don't pick up your children, your four children, by the time that it's pickup time, they're going to be sent to PG and you're going to pay $10 $11 per child. But then, so at this point, this rate, just thought process-wise as a parent, if you're not there by 3:45 to pick up your child, um, honestly, just go get your groceries. Yeah, cuz you're going to be able. If you have one child, if you have four children, go pick them up. It was the same families that would be consistently like send the kids to after school, they got four kids, $48. And
032they're like, not paying that. So that's when we were talking there's got to be something otherwise what incentive they're just not they're not paying it but they're not showing up on time. Okay. I like the way that this is all laid out it really alleviate some of the issues that we had does does the way that this is reading does it alleviate a lot of that problem of the parents just not paying because they were 10 minutes late? Hopefully. Yeah. I mean hopefully because again their child's going to be at the office so the will be that they come and pick up their child and pay their pay their $10. Yeah. I mean like Bob said hold them hostage but you know we actually want them to get picked up. So right Trish? Yeah. Uh
033we are already we are already talking about staffing. We're already talking about staffing because this is depending on how this plays out and this is why Mrs. Matt and I have been in discussion about this. This is just not just me just winging it on the PJ thing. What do we think is going to work best? But Mrs. Matt's already working on how we can handle depending on what this looks like cuz we don't really know how many kids until we kind of get into the year. Um, but she's already working on how we're going to handle that. Okay. I like that. Yeah. It's not just going to land on your plate. Okay. So, how was it last year, Judy? Was it for like you were saying, pretty much the same parents? same parents were
034always paying late and didn't didn't pay prepaid. And when I sent out the weekly statements, they were lower owing almost every week wrote, "This is a prepaid program. You're supposed to have money on your account and you should not be bringing your child and they still would not pay in advance." And then um at the end of the year, we got all the money collected. We don't have anything owing. We have one f uh one family here at the school that will donate x amount of dollars every twice a year. So that cleaned up some of the ones we knew couldn't afford it at all. Sure. And and that's the ones you feel for but they were late consistently 5 to 10 minutes and that's what was irritating is cuz they were consistently late and
035was I did end up with was the job without talking to Lacy or Don. I did implement the $10 late fee myself for a couple of those families once they kept being late. Oh, and they weren't happy, but I said, "Well, it's better than paying 36." Yeah, exactly. Well, the one day when we sent We were three of them when we sent them after school. So, the son got on the phone and called his mom. She said, "Well, I'll get there. I'm on my way. I'll get there." Well, they're sending us after school. No, you can't go to after school. You're going to the office. And I said, I could hear it. And they said, "No, they're going to after school." And then he said, "Well," and she goes, "Well, they can send you there
036if they want, but I'm not paying that bill." And that family paid the bill. Yeah. Two times. But it was still one of those struggles, but they did pay. But then you have this the parents have shared that with the kid, then the kid has the attitude when you send them. Um I had another one say, "What? You're going to send me there and you're going to charge me $12 cuz my brother's 5 minutes late?" I'm like, "You're not going to the office." Yeah. Well, and I think that's a big thing, too, Don, is we don't just pile it to where it just goes to the office, you know. I mean, as you know that, you know, I mean, Trish doesn't need to sit there and babysit, you know. So, and I know she will,
037don't get me wrong, but yeah, we got to make sure, but we don't want her to. Exactly. Yeah. That's not She doesn't need to be doing that. Okay. The other thing that makes this nice and manageable is at the end of PJ Club, if a family is late, if a parent is late, it's again that $10 for that 1 to 15 minutes. Yeah. So that parallels that late fee after PJ as a late fee after school, so it's easy for parents to remember. Well, and I think too as you as we go into next year, you know, just really stress to the parents that, you know, we offer this, but it is it is prepaid. you know that I think we need to really do a good job with that so people they know but
038to make it like hey this isn't just playtime this is if you're going to leave your kid you're going to pay and I think some of the families that pick up late have the kid at high school and so with the late later release this year there should that should eliminate a few of them they will I like that time high school kids I agree with that and stuff but now I don't know that could somebody say what that was Sorry, I just said that with the three the later release time, the kids that are picking their siblings up that go to the high school should not be late past the 3:45 because they should be able to get there no no later than 3:45. So that'll eliminate some of the people that were late
039last year. I'm hoping the ones that were consistently late this year, familywise, parent-wise, won't go, "Oh, 3:45. I pick them up at 3:50." I'm hoping they'll all be there by 3:45. $10. Yep. [Music] So on the the late policy with DJ's over, have we ever had anyone late after 60 minutes a couple times? Yeah. Some of the ones that did know prior the year prior was 6:00. So they didn't realize it changed to 5:30. And then there was a couple that occasionally, but they paid it. We just charged it to them and paid it. Well, the late fee only goes 46 to 60 minutes and then it doesn't say anything after that. Well, they were never more than I don't even think they were even 30 minutes. I called child abandonment. Yeah. Yeah. Okay. I
040would entertain a motion to approve the PJ club rates. I'll make it make a motion to approve the PJ club rates as listed on the I'll second that. Moved and seconded. Is there any other discussion? Does this $11 a day per child that'll still keep us in the black? Cuz I know that the $10 a day, it sounds like not a lot of people took advantage of that. Yeah. And I, you know, I'll be totally flat out honest with you, Cody. I didn't realize it was only four families that were doing the 10 and the majority were doing the 12. So, I was hoping obviously by splitting the difference that we'd get we'd pick that up. Um, so I'm hopeful I am hopeful that we will stay in the black. Yes. and also having that
041pick up fee at $10 $10 a family should make a that's what Don and I were thinking when we put the rates together. So, okay, I like it. It's called deflation. Okay. Uh any other discussion? All those in favor of the PJ club rates as stated say I I opposed motion passes. Okay. Property and liability insurance. Oh, sorry. Um, yeah, I attached the previous year's quote for you guys just for comparison purposes so it was easier again like I did last year. If you ever want to go further back than that too, by the way, you just go to the previous year's agendas and then you'll see that next year back and the next year back. So, if you ever want to go further back than what I list, but it's about the same rate
042increase as it was from the year prior to this year. And then this year, there's almost almost the same um adjustment. So, I did not go out to bid for this this year. I did last year and they beat the competitor. This year, the competitor did not come to me to want to bid it. So, I went with who we have used in the past. I assume we've never had issues with getting pale or I'll make a motion to approve fiscal year 26 property and liability insurance. I'll second that. moved and seconded. All in favor? I I Okay, so this is all just kind of cleanup stuff in the year to get started. Uh fiscal year 26 contract and this is also through correct and same story as the property liability insurance. So, I'll make
043a motion to approve the FY26 for comp. I'll second that. Moved and seconded. All in favor? I I posted passes. Uh FY26 Montana Medical Building Contract. Just stop me. Let me see if there's anything you need to tell us about. Uh last year we actually signed this contract, approved it as we do every year, but we didn't actually have any um Montana medical billing that needed taking place. Uh the good news is is we don't pay anything unless they actually do anything. So we don't pay anything on this unless they we have any kiddos that fall into this category. We were safe. Go ahead. I said we were safe this year. Yeah. I'll make a motion to approve FY26 Montana medical billing contract. I'll second that. Moved and seconded. All in favor? I I opposed.
044Motion passes. Math curriculum renewal for K5. So, this is the curriculum that we looked at last time, the last board meeting, and I went ahead and spoke with teachers and we moved the student digital licenses for kindergarten, first grade, and seventh grade. Um, and talking to other staff uh for 3, four, five, it's it's stuff that they were were using, fifth grade, more so, third, fourth grade getting into it, starting to get into it. So as they learn the curriculum um because every time you every time a curriculum is updated there's something new. So um I have recommended that we keep that digital component for grades three four and five. So one of the things that I did is I requested a 2-year quote last time and I also requested a three-year quote this time.
045And so if we did the 2-year quote the 2-year subscription works out to be 48.49 per year. If we did a three-year, it works out to be 4318 per year, which is a difference of $531 per year. And when I consider the cost of inflation going up, if we do this in two more years, it's going to be even more. So, I I thought it would be good to go for the three years instead of the two years. How much did it save us dropping those three digit years? Probably about $3,500. I don't have the exact figure right now. That's a big deal. The actual quote went up, but it's for third year. Yeah, we added a year. Um, yeah, we So, we saved 3500. Okay. So, we added a year. By adding a year,
046we're actually saving the cost of $500 per year. So, $1,500 would be saving total if we add the extra year. when you consider I mean it's more money but the difference would be $500 per year. Okay, John, did you ask for the uh shipping and handling discount on this one? Um so this is because it's K through five. I'm 99% sure that we have the lowest rate. Okay. So, on the other curriculum from last time, K through2, I got it reduced by $1,000 and they said it was 1,800 pounds of materials each year and they went as low as they could go. And this is a K through five. I believe the shipping is about 1,700. So, I have no doubts in my mind that this is uh quite comparable to the best that we
047can get. So, it's been the same people that I've been dealing with and they know that I'm very picky about shipping. Okay. $1,700. Where's the ship from? Must be around the world. But that's that's for five that's for 5 years or for 3 years for each of grades K through five. That's not all one big shipment. It comes in one huge shipment like every year. Mm. Okay. So the 1,700 would be divided by three three and a half here. Okay. Um I need a motion. And each I just want to tell you that that each set of student books is about 20 to 25 books that they get. So just to let you know, I'll make a motion to approve the go math curriculum curriculum renewal for K through 5. I'll second that. moved and
048seconded. All in favor? All opposed. [Music] Passes. Um, thank you. We'll do our annual resolution 25-4 to sell or dispose of obsolete property. I'll make a motion to approve the resolution 25-4 to sell or dispose of the obsolete property. I'll second that. You got a nice big pile going. We got piled everywhere. You got an old mower. You got to get rid of that. I do too. Yeah. Okay. It's been moved and seconded. All in favor? I I opposed. Okay. Facilities discussion or update. Is there anything new that we need to talk about? for the facilities. We did have a facilities meeting since our last board meeting. Uh we got together, did a walk around of the building and came up with an extensive list of the repairs that we felt were needed. Uh then
049we sat down and kind of took our two groups and got it into one list and we're working on getting that put into an Excel or a Google Sheets uh document just to get it all organized and things like that. And we're at the point of kind of discussing the formatting um how we want to see that to make it more user friendly. [Music] So, so basically we're waiting for a priorities list or something like that the bones of that. Yes. Yep. Okay. Do you have anything you want to add, Don? No, you guys got it all. We're going to set up another meeting. It's at the bottom of this and then we'll kind of hone in on that and then start picking away the items on the list. If there's nice lots of painting
050to do, Dorothy's I heard you. If you want a good job, don't have any more that outside the brush like there's something else to paint. Oh, I paint. There you go, Jay. You got two. Yep. Okay. Trish forgot it was recorded. Exactly. Okay. The vestible quotes for a vestible is this. So this is So Kelsey looked into this all this information for us. Is she there? Yeah. Okay. Kelsey, if you would like to talk about this, please do. Um, well, I did include the kind of little bit of a breakdown. Did you Were you guys able to read over that? The number one I put the attachments in order. So, they're numbered one page. Okay. Attachment number one is her summary of it of what um we're looking to do. Yeah. And kind of quickly
051um so these two companies have to collaborate together to make it happen. Uh, Valley Glass would install the second set of doors. They'd kind of mirror what the doors in the breezeways look like. Trish would be able to buzz people into the main exterior office doors and then they'd be in this vestibule. And so then the second set of doors she can buzz in. We have a lot of parents that'll just cruise on through or um at vendors walk through. I don't know if you guys have been to Marian school or like evergreen, they have the vestibules, but and Trish can speak more of like that aspect of it. The front exterior doors would have a video so she'd be able to see who's in that. This includes I can't remember which uh I think
052the I think it was the Yeah, the breezeway quote that then includes her to be able to buzz in the two breezeway doors between the pencils to the 100 and 200 building. There's no video on that one. It's just an intercom. Um, and we kind of discussed that and we don't think a video is necessary for that. We have cameras right now that we can actually if we want to see who's at those doors if we really need to. Um, we can look at our camera system, but most of the time it's just kids going back and forth. uh which will be fourth graders going over there now, which is great cuz it it was not great sending the first graders over and like, hey, they make it over. It eliminates a lot of um
053every morning I think we're on the the phone or the radio. Hey, is somebody available to open the gym door for such and such? Uh it takes away from our job duties. It's just another responsibility for making sure these get to point A to point B that I feel like the buzzer system would help alleviate that and and it's just more safe when it's winter. They get in the door with with her buzzing the system. Um what else? We we still have keys, so our keys still work just fine. If there's a fire in the case of emergency, the doors they don't lock shut. They they open up for the emergency. What else? Um, Trish, am I missing anything? No. No. And it just would really help to have that vestibule to stop somebody because
054I have ran across within my career of having somebody come in and be right at you where you could just stop them right there and they say, "No, I can go down." And you can say, "No, just stop it." And right now we're not including the I think it's called the ADA which would be the handicap button that you press. And that is because if you think about it here we have we want the doors to be locked with access given by the office manager. We don't want somebody to be able to push that and open the doors. It's it's very opposite of what we're trying to achieve. Um, we haven't I've never seen anybody come through with a wheelchair. It might be something we have to look at it again. If we do it
055on the student, it would be more on this side to go out that we would need, but we've always just if if there's somebody that can't open the door on their own, we just open the door for them. Um, this lets us close our office man door so that we don't have people coming in and out, in and out, in and out, which includes students. Um, even if we get a bunch of staff members at one time, if we get parents, vendors, they have to go to the office window to speak to anybody in the office. So, it's just cars are locked from outside, but you can still go right through. Yep. You can exit exit. And we do we would have to get a second exit sign because the the second set of doors
056would kind of go right on the other side of her window. maybe a foot is all um but then that existing exit sign isn't viewable anymore and by law we have to have that um we have to have that in sight or visible which that's the quote I didn't get but I reached out to E Thomas Electric who does all of our electric and he just gave me that quick number so the only other concern would be that the size of that vestibule that you're building what coat would say has to be um these guys have done other ones So, I just was hoping honestly that they know those codes. I'm hoping too. Yeah, Marian isn't very big. You just go in and there's just this pool as you go and then you go in
057down there as well. And I'm definitely aware. I know it's a big number. I really do recommend if you're going to do it, you do the breezeway doors now. You do that second set of doors right now. And you just do it completely. I've actually I've worked on this as far back as when Mrs. Commando was here. And I can tell you how Don spoke of inflation. Um, this has almost doubled in that six, sevenyear period. So, uh, just to throw that out there, if we do wait on anything, especially if you break it up, a second site visit, a third visit, site visit, it's just going to cost more in the long run. So, that's my two cents on that. I don't know if you guys have other questions that I can So, that
058number that was for all the doors. Um yeah, that 2029. Okay, that's that's the project. Um that does not include that exit sign which was that 450. Okay. Uh give or take. Um that that I don't have quoted. The other one, those are based on the the quote numbers, but we're not going to get a bill for $5,000 more than what we're expecting. I mean, I have those are their quotes, so I you know. So, is there any help we can give for that, Don, or no? So, with with the urgency that we really do need to get this for our school safety and security, um, at this point, I don't I don't know of any grants. I mean, there's a possibility that I could try and seek some re reimbursement from the state. Um,
059but because of the urgency of the situation and at summer, um, I mean, I can always try, but at this point, I would say no. Okay. Ground up for safety. Oh, yeah. That's what I was Well, I'm wondering if it cuz it's a ground up for safeties. It is a safety tradition. It is a safety, but it's not. I mean, it's usually it's like fences to keep people, but we actually had a man follow a staff member in. They didn't realize it cuz the door hadn't closed all the way. and this homeless man was wandering up and down our halls at 7:30 in the morning or so. It would be worth trying. I mean, you can always try and get a hold of Planet Electric and see. We also had some cheating people in the
060parking lot this week that was people who wanted. So, I will certainly look at that. Um, but I mean, we have kids even in school starting next week. So, the sooner the better to get this done. However, we actually I'm just going to say I mean we uh I mean we can't pay for it out of the general fund. No, but it would come out we could bring it out of you can pull it out of building reserve. You can pull it out of government fund. You can pull it out of interlocal agreement. You could pull it out of a different fund in fund 15 like we could. So we have the money available. Yes. Yes sir. I guess yeah. I mean I'm all for it. I have no problem with it. I think yeah,
061if we could try to get some help to pay for it is, you know, find out as soon as possible, but then just I would say get the ball rolling and get it done. But yes, well, I believe Honda for safety will reimburse you if it's something you've already done. So, yeah. So, I I will check into that. Okay. We haven't used that for safety for a while. We talked about doing it for new lighting in the upper parking lot in the facilities meeting. It's one of the things that we had talked about was the round up for a safety grant for to put light poles up in the upper parking lot. It's bright up there. They like you guys mention something for the entrances too instead of the chains at one point for Yeah,
062we need gates up there. Um we had like Jay said, we had a sketchy people up there this week and it was stolen pickup and then they found the pickup up the road. Um, and then another guy that was up the road. I wonder if it's the same kids. Um, and then another guy was totally scary. It was all within like a 15 minute span early 5:30 to 6 a.m. It was like Jay ran him off. I mean, just drove in the parking lot. up in the parking lot. So if we could get gates over that the change is hard. Are you talking on the drive? Mhm. And on the water. No, just to where they can't bring the cars in and Oh, how high you have to. Yeah. Yeah. I've noticed a lot of
063cars are really Yeah. Where there's people up there right now are people on the Washington DC trips. Yeah. Right. Yeah. And people use it and then they go use the rest of trails and then they they leave. Right. No, but there we have that camper up there. Yeah. I would say, Don, if you could find out even on that and just, you know, see where we're at, but definitely. Yep. I can look into it. Okay. Thank you. Yes. Okay. What do you need? We're going to do So the big thing is is it is about the safety of our kids. If you have somebody come to our school who was in a foul mood and they've had some kind of a domestic dispute, we have to keep our kids safe and our teachers safe. [Music]
064What are your thoughts, Cody? Wow. I I talked to Kelsey about it. I'm I have made a great I mean you look at the number and kind of go holy cow. But when you really dive into it, I mean it the price is what it is and I agree that it's something we need. So it's a sad state that we need it. But yes. Yeah. Exactly. That's a good way to put it. You know, at first I thought it was a bit overboard having the doors inside and the video system outside. After hearing tonight, I think the doors inside are a necessity. Now, uh I still maybe question a little if we need to have the video system for the front doors and and the manual locking of that or the automatic to I guess
065to give you a better idea. So, with our office man door being closed, we can't see out that door anymore. Um, sure. And we don't have a camera on our system that shows who's there. That um door, so if they come and the door's locked, I can't see them. And then I have my video part of them. Yeah. That's why I mean, I thought I was overboard back when we started lock doors. They're starting to fall apart. They don't close all the way. They're rusting. So the exterior ones do need to be replaced anyway. So that would actually yeah that would take care of I mean part of that cost you say well this is maintenance of those outside the door. I did not catch that in the quote that we were replacing those doors.
066Those doors are going to get a different latch system and they are going to get a removable post that locks in. That way we can still move big furniture in and out without having single doors. Right. We can open it double remove that unlock that middle post. Um, are they replacing the doors themselves? Not to my knowledge. I don't think so. It's just a latching system, which was I I thought they were replacing the doors. Um, not to my knowledge. No. Okay. I can certainly the locking like you said, the latching system and everything. They They did look at the doors and said the doors were ideal. like they I I don't remember hollow not hollow, but they went through and did their thing and said that they were ideal doors to still use there,
067but the latching system was not because you push in and it brings it down. Um I can't remember all the terminology system than the interior door set. Yeah. And then they'll have that middle locking column that will also help cuz right now there's just nothing. It's it latches on the top. So Mhm. Thank you, Chelsea. You're welcome. those kids. So, need a motion? I do. I'll make a motion to purchase the vegetables at the port provided. I'll second. Moved and seconded. All in favor? I I opposed. Okay. Thank you. That was a big mount. Thank you. I promise I'm not coming at you with a lot of big numbers anymore for now. It's been pretty bad lately. I'm making promises. You can't get any correspondence. Okay. Um, we need to schedule some meetings today. We
068do. If I put it on here, I just pin everybody down. Yeah. Got to figure out what they can do. I am I'm good with putting it off until July unless people are seriously opposed to that. My stall budget committee. Yeah. Oh, if you want to be if you want, you can put him on it when he wasn't here at the last. Yeah, I think somebody I think you actually got volunte. Yeah, I know. I heard that's not the right meeting to not attend, my friend. Do um what do you want? I'm on facilities. You want facilities? Yeah, I got policy. You got policy. Good man. Who's on? Who's on policy with you? Jason, isn't it? It's Jason. [Music] Good for you. You keep that one. You keep that one. You go. No, I don't
069mind staying on the budget committee if you guys. [Music] What are you thinking, Lacy? After the fourth? Well, if we wait until after the next. Let's do one at a time. So, let's do the facilities one first. That's you. Cuz the facilities one can happen anytime. Sure. I don't need to wait on that one. Could you uh did you talk into being on the staying left on the emails? I don't know if he's actually on the committee or not. I haven't talked to him. pretty good after this weekend for the next few weeks. So, I don't care. Um, [Music] I can do next week, but not Wednesday. How about next Tuesday? The 24th. I'm good. I'm good. Do we want to do a Jay? How late are you here now? 3:00. Are you doing 410s
070or No. Yes. Three. You're off at 3:00. Yes. So, do we want to do like 2:00? Could you just do a middle of the day, Cody? And no, I don't get off until 5:30, though. Well, but I don't need to. As long as one of us is there, I don't need to be there for every single one. That's true. What a cough out, Cody. Good. Do you want to do I twist my arm? I guess I can't be Yeah. I can do 1:00 if that works. But Don, does that work for you for 1:00 on the 24th? Yes. Yes, ma'am. Well, that was good. She was on it. Okay. 1:00 June 24th. [Music] And that's Joe and Bob, correct? On that. No, that's Joe and Cody. Cody. John can't do meetings in the middle of
071the day. Turns out Okay. Okay. So, there's the facilities one. Oh, I went totally out of order, didn't I? I said I was going to go in order and then I go in order backwards. Go in order. We're going to go backwards. That was the easy one. Backwards. You can just go to policy. It's okay. All right. All right. So, that one was Tuesday, June 24th at 100 p.m. Okay. Want to do policy next? Yeah, policy. Okay, perfect. Policy. Wait, I want that one, too. [Music] Let's do policy for after July 4th. I like that idea a lot, actually. And I'm going to forward those policies. That's a lot of reading. And I get to forward our policy committee a bunch of emails. Who's on my policy committee again? Cody. Cody. Cody and Jason. Cody
072and Jason. Okay. Yeah. All the law changes from this year. I got the first slew of them this week. It was like, "Oh, yeah, I saw that." Okay. So, policy committee after the 4th. So, do we want to do like Tuesday the 8th of July? I'm just throwing out dates. If I get enough time to read through it, I'm a slow I'm a slow reader. We We can go the next week if you want to wait till the next week. I cannot do the 15th, but I could do any. Are you going to be gone on the 15th again? What are you going to be gone on the 15th next month? No, I'm going to do the small animal clinic. Oh, we have a board meeting that day, too. Yo. Oh, it is. Yeah, we
073probably don't want to do a a policy meeting the day of a board meeting because it takes a long time. If you guys don't think he'll be ready by Well, I don't know. The eighth is two weeks. You got You totally have this buddy. I didn't say I didn't say I couldn't do the eth. It's actually three weeks. It's three weeks. We're doing it on the eth 5:30 or 6. Give me time to get off work. I don't think he knows how long he's meeting. That's $1 charge, bud. You better hurry up. Well, it is what it is. And what did what date we say is that Tuesday July 8th. Okay. July 8th. That's 6 p.m. Yep. Okay. Bring dinner. Yeah. After the next board meeting. Sorry. [Music] monitoring. What's that? We can't do it.
074Yeah, I mean, we can, right? So, this is just Jason. Well, I don't want to overwork anybody for the one week and Oh, we got it. We'll know where we're sitting there, right? We'll have the we'll wave more know where we will ship by the 10th of July and by the by after the by after the next board. I mean I'm fine with it. I just don't want you guys to be feeling like it's pushing it out too far. But I fine with that. We've got we got to have a lot between now and then. We approve in August. August. August. Mhm. Um so I was going to say the 17th cuz then that way we would know after the board meeting kind of where we're at. Right. I am gone. You're gone? I'm sorry.
075Well, then come back, Mitch. Oh, fly back. Available to come back. I mean, we could do it tonight, but then that means you have to work two nights in a row. I can't. It'd be nice to get in before the board meeting, then we can discuss anything that needs to be. I can't do anything. You know how hard it is for me to get off? Can you Did you say you're gone on th on the 10th? Thursday the 10th. Are you on? That's when we leave. We leave on the 10th. Okay. You could do the seventh. I don't care. How about the 14th? But that's two nights in a row. We do the 14th. We could that would be okay, too, if we we can do that. um we would just have like a discussion
076on the We don't ever do anything about it on the board agenda though, so I'm unconcerned about having there won't be anything presented on the board, right? Not not until we're done. And what we're going to end up doing probably is having like a meeting every two weeks until we get the budget, unless we don't have to get appropriate. Yeah. Well, the the only thing that has to be board approved in August is the revenue budget. The what we discuss at the budget and finance committee meetings is the expenditure budget. So there's really not a time crunch for getting that's kind of the one thing I want to and like I've told you the expenditure budget is is a flu. It's very fluid. It's a fluid document. It's not just you don't have to say
077well we put this money in here. That's all that's not all we can spend it on. Right. So I I guess that's why I'm saying I'm not super concerned about having a budget and finance committee meeting prior to because there's nothing you were on it last year. There's nothing that the board approves about the expenditure budget. It's all just discussion. So there's nothing that has to be in place. Um, unless we're talking about and if if you are wanting to discuss it as far as what salaries are concerned, if you're looking at like an increase for your classified staff, then you would want to have this discussion more prior to than so that we can actually have some discussion. We have to know what our revenue and expenditure. We know what our general fund revenue
078budget is. I know what our general fund revenue budget is. But we have we have to know that and and a basic on our expenditure before we could say, "Oh, yeah. Let's talk about a range for everybody. Correct. So, but if we if we can wait, I mean, that's fine. If we can do it the 14th or the 16th or I don't care as long as it's not on the 10th or the 24th of July or the Fridays after that. I won't have a meeting on a Friday. Nobody wants to do that. Maybe we should do it on the 7th. That would be instead of the 14th. What do you guys think about that? I'm fine. What time does it need to be like 6 then? Please. 6:00 on Monday, July 7th. You said that
079that worked, right, Don? Yes. Okay. And this is budget. So then we would have a meeting on the 7th and a meeting on the 8th. Is that correct? That is accurate. and we're doing that at 6. And I'm going to need one more reminder. It was on that one. Josh, don't forget I will do my best. My future is a little uncertain. Who else? I'll have to go back in history to remember who was on that committee. I think Hansen was, wasn't she? She was there was on the committee. That's a good question. I'll go back. I don't know who our public is. Yeah. Yeah, that's who it was. That's right. See wants to come back. Well, I'm going to send the invite out to public. So, Monday, July 7th at 6 p.m. Oh, you're
080going to love us by the time you're all done, Joe. Okay, that's all. Did we just leave the light? No, that was that wasn't it. video games. I was like, that was your email. Nintendo, we just lost the lighthouse. I was thinking playing video games. The board meeting. I want to ask is there any way that we can move that policy meeting to earlier like 4:30? No, not 4:30. I thought that's a one. Facilities is at one. Never mind. Policy was at six. Cody can't be there before. Um I could probably do five and if we can play a little bit by ear, I can try to get earlier. We can't play it by ear. Those meetings tend to go pretty involved. 48 hours notice. We can't play it by ear, guys. It's a noticed
081meeting. So, let's let's say 5 5:15 Yeah, that'll work. 5:15. You can be late. Yeah. Okay. I have to redo the calendar anyway. Okay. All right. [Music] Better make it, Cody. Okay. [Music] All right. We're good. I think we're good. I Yeah, I think we're good. [Music]