001that we change the agenda to move up and cover items 9, 10, and 4. 9, 10, and 4. Is there a motion? Mr. Miller makes, second Mr. Bagley. Any discussion? If not, all in favor, raise your hand. Votes, motion carried. All right, first item will be number 9. Uh this is the tiered busing school start time. Let's do that. >> Thank you, Mr. Chair. Just want to give a little context with the tiered busing. There's been a lot of discussion with tiered busing. We started this conversation back in the fall. And so, we've taken into some considerations things so I want to make the following recommendation to the Board of Education. So, I'm going to have to type it up. To improve transportation efficiency, maximize the resources, and support the temporary relocation of Oakwood Elementary
002students during the construction period, it is recommended that the Board approve the following tiered busing schedule for the 2016-2017 school year. The proposed schedule will allow for transportation service to operate at staggered tiers, enabling buses to serve multiple grade levels, multiple routes, while maintaining safe and reliable transportation for students. Elementary drop-off time, 7:50. School starts at 8:30. Middle school drop-off time, 7:10. School starts at 7:30. High school drop-off time, 7:20. School starts at 7:45. Oakwood Elementary community stop to be added. So, >> Can you explain that? >> So, I am in consideration of the temporary relocation of Oakwood students during the construction period, it is recommended to designate a community bus stop be established for families currently assigned to the Oakwood attendance district. The addition of this community stop will provide greater flexibility in meeting
003transportation needs of elementary students and their families to help individuals make it to work. This option will help reduce transportation challenges for both car riders and um bus riders. The community stop would be allocated to ensure student safety at the at the Civic Center. Transportation staff will have a bus there for parents who need to get their student to a stop at a certain time so they do not have to drive all the way to South. So, it's a community stop for it's a community stop for Oakwood students and in Seville so they do not have to drive to South Elementary. This recommendation This recommendation is intended to is intended as a temporary measure during the relocation period to also take into consideration um the the burden that may have been put on the needs
004of students, families, and the district. So, I ask that we have approval of the addition of the community bus stop for families within the Oakwood attendance zone in the Anniston, as well as the tiered busing times and the extended operational time. All right, 12 minutes. >> Yes. >> Just a question for clarity. So, the community bus stop would really just be for people that are car riders. Unless it will run on a regular route. So, people that are car riders at Oakwood that don't want to drive all the way to South can bring their kid to the Civic Center and they can get on a bus and ride. >> Yes, sir. So, the community stop would allow families who may have to get to work at a certain time an an opportunity to get their
005student somewhere not far from where they were doing already at Oakwood enough time for them to take them to the South Elementary. >> Okay. And what time would that operate from? >> So, that will operate from 7:50 the loading time will be from 7:50 to 8:00 and it would depart the Anniston at 8:00 to arrive in time to Oakwood. I'm sorry, to South. >> Okay. All right. >> Mr. Stokes, I know you explained that the drop off at elementary would be 7:50, but could you also explain the before and after school care? >> So, before and after school care it will be available at both at all elementary and elementary sites. The before school [clears throat] care will operate 1 hour prior to the drop-off time. So, if the drop-off time is 7:50, the before
006school care will open at 6:50 to 7:50, 1 hour before if that's a option for families and parents. >> Thank you. >> All right, Ms. Black. >> Um can you answer that question cuz I wanted to know about the community time, the drop-off. Um so, it was 7:50 and they leave at 8:00. >> Correct. So, >> so, a parent at the elementary school, they can drop their child off if they're car rider at 7:50. >> Yes, sir. At the community stop at 7:50 to board a bus to take them to South to give the parent more flexibility to get where they need to be. >> Oh, so if they are not at doing dealing with Oak View and South, the time is 7:50 and they can drop off at 7:50. >> Correct. All All elementary
007schools will will welcome students onto campus at 7:50. Instruction will start at 8:30. >> Okay. You heard the superintendent's recommendation. Is there a motion to that effect? Ms. Black makes a motion. Is there a second? Ms. Black, any further discussion? Yes. >> I just want to say I like this plan a little better cuz at the beginning of this year students could be dropped off at 7:50 um before we did the make-up time and it seemed to work for everybody. We got no complaints. So, hopefully this helps working parents be able to do what they need to do and help fix our bus situation. >> Okay. Any other? Now, all in favor of the rec- motion raise your hand. Opposed. Motion's carried. Thank you. All right. The next order of business is at the last
008board meeting the board asked for us to reconsider or take a look at moving the EC 3K and 7K classes from NL Dillard to North Elementary School. Um, this is possible. This is possible now that we have adopted a still have two buses that we can run two buses for uh children of exceptionality. So that the hub will now there'll be two buses running. There'll be buses running at multiple times to get kids to school on time. The one The one cost associated with the moving the students from Dillard to North is at Dillard the facility had toilets that met the standard. We would have to replace some toilets and some hand and some fixtures at North to convert areas to a place where we can do that. That cost for maintenance is $998 and
009some change. It's under $1,000. We got that quote last week. That's the only additional cost we would need to be able to move the students from NL Dillard to North Elementary so that they can be at an elementary school setting because there were some concerns regarding that as well as they we can make state compliance with the IEP and other plans for the students. >> Any recommendation? Coming from the superintendent, the motion that affects is Blackman. Second is Bagley and Dushay. >> Yes. >> Dushay, where would the funding come from? The $998. >> It would need to come from fund balance. >> Can't take it out of EC reserve? >> I would have to double check, but it's $998 more of an operational thing because of were we were replacing some toilets. We have to
010make them ADA compliant. >> Ooh. >> All right. Any other discussion questions? >> Yeah. >> Well, you know, some of the toilet you know and I know in one of those pre-K rooms the toilets already >> It's already >> We've We've taken We've taken We've taken We've looked at the facility. We looked at every toilet in the building and required what we would need to move our students with those exceptionalities to that building. And the cost of additional was $998 for my change. >> Okay, so what what we're going to do if we were to stay at Dillard? [clears throat] >> The reason the recommendation was put in the state of Dillard was that it wouldn't cost us anything because Dillard's adaptive area met the specification. >> Okay. >> So you're saying their toilets is
011>> In the adaptive classroom suite. Yes. Because they would be using that those two would be using those adaptive classroom places. >> Question. >> I thought we were going to get some playground equipment. If we went to Dillard, where was that money going to come from? >> That came through we qual- qualified for a grant would not be fund balance. Miss Wilson, can you do you recall the the funds? For the playground equipment. We We qualified for a grant. It's something. >> To get the playground equipment at Dillard, I would have to apply for a PRC 119 grant and get approved for it um in order to get that playground equipment. If we go to North, I can still apply for the PRC 119 grant but use it on something else that is not playground
012equipment. Um but any playground equipment we got at Dillard I would then have to move back to Oakwood because it would be Oakwood specific. The the money would be for a specific children. >> Isn't Isn't there some money in the local PC budget? There's like $14,000 left in there. >> I am not sure, but from what I understand my local funds have been stopped. Yes. >> For right now, yes. >> So, if there's money in there, we can take that money out of that. If it's there. >> Well, we looked at our pre-meeting. There was some money in there. >> Okay. >> [snorts] >> Second by Go ahead. >> I want to amend the motion, but go ahead. >> Yes. Okay. Okay. You go ahead and amend it. >> I wanted to amend the motion
013by taking the $998,000 out of the local >> $998,000 out of the local EC budget. >> I'll second that. >> I move and Bob seconds that's the amendment. Any discussion on the amendment? All right. We'll vote on the amendment first. All in favor of the amendment, raise your hand. Opposed. Now, the main motion is the motion. All in favor of the main motion, raise your hand. >> [clears throat] >> All opposed. All right. Thank you. Thank you, Ms. Wilson. >> You're welcome. >> All right. Now, Mr. Brady. Here's number four. >> Good evening. Department of Education. Um we are here just simply to approve the contract that is uh in reference to the work that you already authorized to get going on. This is the formalization of the notice to proceed from the owner. >>
014Okay. >> So, no. I don't have any more particular updates other than to say we are already underway. This we have not been waiting. Uh and we I look forward to bringing you more additional updates along the way. >> Okay. Any questions? Mr. Brady, anybody? All right, thank you much. Looking forward to it. >> Thank you. >> I knew you would have done this. >> Yes, sir. In that email I sent you, I I missed some zeros in that amount. I know what it >> That's good. >> I'll make the motion. >> I'm going to forward the ready contract. >> Seconded by Ms. Bagley. Any discussion? Now, all in favor, raise your hand. Opposed? Motion carried. >> Thank you. >> Need to go back to an item uh to within the fiscally approved the minutes
015with the corrections. Uh I move that we uh approve the minutes of the May 11th, 2026 meeting. >> I'll second. >> Seconded by Mr. Little. Any discussion? If not, all in favor, raise your hand. Opposed? Motion is carried. Thank you. Now, we're now down to consent agenda. Uh you see those items listed. What is your pleasure on the consent agenda? Ms. Blackmon? >> I'll make the motion. >> To approve the consent agenda. All right, is there a second? Mr. Smith. Any discussion? If not, all in favor, raise your hand. Opposed? Motion is carried. Thank you. Item number two, Mr. Stokes, uh Styles contract. >> So, uh welcome to our podium, uh Zachary Rector, Philip Programs and Elementary, Ms. Allison Beavers, to present our Styles Science curriculum. >> Good evening, board members. I am bringing to
016you tonight a renewal for Styles, which is a science curriculum. Um as you can see, we listed the key components and features. This is a curriculum um through the vendor Curriculum Associates. We've had great success um and feedback from our dealer team using that in grade 6, 7, and 8 science. And the total cost associated with the consumables is $22,845.95. I'll move any questions that you have. >> Any questions for Ms. Bailey? Dr. McGee? >> Yes, so I see that this is a digital and a consumable, right? Yes, so within that particular program, does it give them an opportunity to carry out investigations and do demonstrations or whatever the curriculum requires them to do to learn all hands-on experiences? It's much needed now. >> It does, and actually with some of the carryover funds that
017we spent last July and some of Ms. Gulick's Title 1 funds, we actually braided some funds this year for school level funds and we bought some updated science equipment. So you should see all of the hands-on materials and the equipment that we purchased was three styles, so it directly aligns with the curriculum. Yes. >> So do you feel like based on what I know we don't have this year's EOG, but using this particular curriculum in the past two years, looking at benchmarks and checkpoints or whatever you all call them, I may not be saying it right. Do you feel that we've improved using this particular curriculum? >> We've seen progress with our NC Check-Ins. Now, I will say that I think that a curriculum is only a curriculum unless it's carried out by a skilled
018educator. So I think that we're still working on that end in terms of some of the transitions that we've had at Dillard. I think we can continue to improve that and I think that that will build, but I think this is a great starting point. We've actually been focused on core instruction all year at Dillard. Um that's been something that we've lacked for the time [clears throat] that I've been in Caswell and we've had great feedback just knowing that our teachers have the opportunity to use this curriculum and follow it through because we do have some beginning teachers in our science positions at Dillard specifically. >> And I know this doesn't have a thing to do with this. Fifth grade have something in place since the fifth and eighth grade are the tested area. >>
019So, we actually requested the digital version of Styles for fifth grade. Styles is the only approved curriculum for middle school science right now, but they are only approved through DPI for sixth through eighth. So, we have requested the fifth grade science. We have our pacing guides are linked with Generation Genius right now, um but we're hopeful to review that demo this summer and see if it's a possibility. Our fifth grade science scores though are typically very strong. Um we have some really strong teachers. Yes. >> something really strong there that could carry over to the eighth grade. Even though it was on eighth grade level, I don't see why we're not using the same type of instruction through fifth, sixth, and seventh. >> Right. And there is no um like I said, the fifth grade
020um this is actually new. This is only this will be the second year that Curriculum Associates has actually produced this Styles X curriculum, which is the science curriculum, and so they are pushing it back into K5. So, we have the K5 demo specifically looking at fifth grade this year. >> This is um how long this thing going to return the investment, you know? >> Sure. So, that's my whole idea of making sure we're spending money where we really need to be spending it. Sure. Yes, ma'am. >> Okay. Anybody else? All right. >> [clears throat] >> Raise your board. When I say that, that calls for an action. >> [laughter] >> I make a motion. >> All right. Ms. Blackwell, you second. Any discussion? If not, all in favor, raise your hand. Opposed. Thank you, Ms.
021Bell. >> Thank you so much. >> All right. Capital Reserve, number five. Sorry. >> Number three. >> Oh, I forgot. I skipped over one. Number three, North traffic. As you recall, at the beginning of the school year, we asked for traffic studies to be completed at Baldwin Hills, Oakwood, and North Elementary. Um we're finally bringing in the traffic analysis of plan for North Elementary. I turn over to Miss Ceci, Chief Operations Officer for questions or suggestions. >> So like the two previous um plans that you have uh seen before for North Gains and for Oakland, this one is uh the map that shows uh the plan to um be able to control traffic in the parking lot creating two lanes versus the one single lane to move traffic away from the uh other roads. And
022um in order to be able to do that, the plan is to do that, the plan is to widen that uh driveway uh beyond the current location and to be able to make people turn in that area when they going to drop off. So basically, this is the same the idea that we used to be able to plan for South and Oakland next year because the OT has given us this option as one of the best options to remove traffic from the other road. Um we discussed and and I think one of the board members suggested that we asked about creating that right turn uh in in in this either in this particular one or the other one and their feedback about that is that [clears throat] statistically speaking, that creates more uh accidents so
023because of the visibility. So they they don't not recommend to for us to be able to do that. So but um so this is the one that the the committee with the OT is recommending for your approval so that we can uh send it to um local or regional construction companies for estimates so that we can submit estimates for the three schools and uh funding can be um pursued from the OT at this later. >> Questions? Anybody? Yes. >> So you're saying if we a right lane coming out of the school, it's a safety. >> That's what they say. That's what DOT is saying. >> Turning right. >> Well, because >> I'm saying going across right there. >> Because you have usually if you do that, you have somebody waiting to go left. And that
024person is the person that vehicle is the one that blocks the view. That's the way they explain it. Like if you allow that, if you if you don't have a choice, you have to wait behind. But if you have a choice, you're going to be on the side, and that person might be blocking the the view for you to be able to to do that. >> I just wanted to make sure you said um >> Okay. Anybody else? All right. Now, when does this go to DOT? >> So, we have to submit in the mid-June >> Okay. >> our estimates so that they can go ahead and pursue funds. >> I'm sorry. >> Okay. Yes. >> So, they're paying for this. >> Yes. >> Nothing comes from us. >> As far as I know, as
025far as of now, nothing comes from us. >> I just wanted to make sure of it. >> I need y'all to approve this plan before we send it to DOT to approve this traffic [clears throat] update so we can send it. We don't want to send it without board approval. >> Any questions? >> So, we're still going to unload just a lot of cars. There's still going to be two lanes and then they're going to filter in. >> Correct. Yes. Mhm. But it requires more um staff participation and control for traffic control there. >> Anybody else? Yes. >> You're saying it requires more staff participation. Explain that. >> So, in order to control traffic cuz right now it's only one lane. So, if the teachers are there helping students to unload, but to when they
026merge to one lane, you need another person there to control traffic. So, it's like an additional staff member here helping to be sure that the traffic is controlled. And they're they they are they're going going a stop sign on the floor. and then somebody have to tell you know, to be sure that they're not trying to beat each other in that process. >> Would that be something that SRO or someone like they do over at building or would that's going to be when you say in staff that means that it'll be a staff in the morning and you need a staff in the afternoon. >> Correct. It could be SRO or it could be a teacher or it could be a TA, somebody from staff. >> Somebody in total control of traffic. >> Yes, ma'am.
027And they they said that this is typical in many many school schools the way they they do that. Converting, splitting into two lanes and then converting them back into one lane. >> I'm just saying probably is only really going to be a afternoon thing. I've never seen the traffic a problem in the morning over there because everybody come at different time, you know, especially now we're taking in at 10:08 to 8:30 and you got a 40-minute window to drop off. But in the afternoon >> Everybody is >> If you get out at 3:00 >> And people start getting earlier. >> If you get out at 3:00 people are lined up at 1:20. >> Yes. >> Uh so, you know, I can see where that'd be beneficial. >> All right. >> I'll make a motion to
028approve. >> All right. >> Motion to approve. >> Yes, sir. >> Ms. Smith seconds any discussion further? If not, all in favor raise your hand. Opposed? Motion's carried. Thank you. Now we are at uh number >> Five. >> So, let you know, we were gracious that the county commissioners last budget school year gave us a capital 888 reserve. And the board had approved all the all of our expenditures and things we wanted to fix. In my superintendent updates I've sent to you part of the past 2 weeks, the east wing media center the east wing roofing quote came in way over budget. It was a $67,000 and some change. So, I had recommended that we have another facility on our another facility we another facility that we have we proposed that it would fit within
029that budget to ensure that we are good stewards of the 67 of the 888,000 that the county commissioner received. So, I'm looking for board action of guidance on what next steps should be. So, in your packet you will see what the quote came in as, which is much higher than the $67,000. As well as in your packet you have the quote of the building that we are looking to repair, which is in need of repair. Um that falls within that same budget line. >> That building is >> The roof of the Mr. Petite, come on up cuz I want to make sure I say it right. It's a roof of one of our maintenance building. >> So, we've got we looked into several different deals for something that was in that same line item. We
030done a study of all of our flat roofs because the east wing of the old night grade building is a flat roof. Um so, we went in and looked at all of our roofs and got quotes to see what they needed. Uh we also done a what they call infrared study on all of our roofs to see where moisture is under the roof. And so, there's approximately an inch and a half to two inches of insulation on all these flat roofs. We did a study to find the moisture that's actually in the roof itself under the membrane and in the insulation. The maintenance group uh shop over there, um most of it is wet insulation. East wing has got a lot of wet insulation in it also. But, um the quotes came in for the
031east wing and the civic center really high. So, to keep in the 67,000 um I believe that with that roof, the maintenance garage was around 67,000 so we're in the same price range. The only other thing to use that 67,000, we could use it somewhere else with the civic center or something or replace an HVAC unit. I think at civic center right now, we got approximately six units down. So, we end up ministering to repair them. Also, we're repairing we're replacing two of them right now. So, we could use it to replace some of them older units and I did get an estimate this morning about 7:30 on what it will cost to replace two of those units down there. So, we have other means that we can use the 67,000. It just depends on
032where y'all would like to use it. >> But this got to be used by the end of June. >> That is correct. >> Mr. Malcolm. >> So, the civic center, what was the estimate is going to be around 67,000 and my follow-up question because you're our maintenance style graphic here. Uh What was What is your priority? What do you think our priority should be? Should it be the civic center or is it the maintenance building? >> Um If we're going to keep renting the civic center, I would put the dump the money in the civic center. Um if that's going to be our responsibility. We also use the civic center um ourselves on different occasions. Um The estimate [clears throat] I have is replacing two of the units down there at the civic center and
033the quote this morning was $46,212. For two units on the civic side. That's not all of the 67,000, but um at least it replaces some older units that are not running at this time. And this is in a small auditorium. >> What would that number be again? >> 46,212 dollars. >> Is that it? Is there other HVAC repair we can do down there? >> I thought that's correct. [clears throat] >> I thought we had already voted to do some of that. >> We We have replaced two of the units as of Friday afternoon at 5:30 we had replaced two of the units down there. >> How many more do we need to replace? >> There are one unit has been converted to two. And then [snorts] there's two units that's never been installed down there
034since the building was built. Um they're just open and gutted. Um there's several hundreds of thousands of dollars that could be spent on that building as far as HVAC. >> So can we just approve for you to use the rest of the existing money to fix HVAC at the senior center because I think the commissioners were agreeable to get to fix the senior center. >> And I think that's more of what I was laying told us of getting the estimate even though um >> Based on time, I make the motion that we spend the rest of the remaining 888 to fix HVAC at the senior center as much as you can do with what you got. >> Um >> Second that. Ms. Barry, got a question there. >> Yes, I I've got a question. >>
035You said two units was 46. >> That's right. >> Now how would you do >> So the rest of it all I guess that's what I was going to ask before we make the motion. On the east wing we had approximately 10 buildings down there that the HVAC was going in. We replaced the unit in the hallway and we replaced the center unit where the old cafeteria used to be and replaced the unit that was in the classroom where they do testing. However, since we're getting all these estimates and we originally started, we had several calls that the ceiling that ruptured in classrooms and flooded classrooms. So those units have been abandoned and the doors have been shut and we put tape on the walls. So we do have a handful of classrooms down there
036that are not being used as well as there is no HVAC in those rooms because coils are busted. Could I make a motion that not only do we fix as much as we can at the civic center, but can I replace a few of those coils that are damaged in those classrooms at the east wing? >> To take care of 20 >> It does take up to $67,000. >> That's a recommendation but we uh >> Can we amend the motion? >> You got to amend the motion to do that. You got to take care of that. You do. >> He he made the motion. >> No, he made a main motion. This is the amended motion. >> I'll make a motion to amend the motion to add the coils for the east wing. >> To
037use the rest of the 888 money. >> Yes. >> Okay. Is there a second to that? Is there any discussion? If not, I'm sorry, Scott. >> I mean are the commissioners going to be fine with that? >> As long as we spend our money, I mean well not our money, their money that they gave us cuz we don't want to give anything back. And the estimate that came in was too high to do what he wanted to do. >> We're using it on the two things that they really requested and the AC and >> And roofing? >> Okay. >> And unfortunately the roofing is a lot more than what the We sent out for estimates from roofing companies that actually make the material. They came in, estimated the buildings and the needs. Um when the
038contractors came in and we had five contractors that looked at all of our roofs. The [clears throat] estimates from the contractors came in a lot higher than actually the companies that were manufacturers of the roof material. >> Okay. >> So, that's the reason there's a difference between the two. >> Okay. Question. >> So, is this going to be something for the roofs that you can move to top of your list next year? >> Yes, ma'am. We're looking at a whole roof study, not only for the um flat roofs, but also the metal roofs. And most of this complete already. Um I think everybody knows the Pace Gym is one of them that we've been looking at really hard. So, that's one thing that we're looking at uh putting together for hopefully a lot of funds.
039>> Okay. Any other question? Comment? All right. If not, the first vote is on the amendment. All in favor of the amendment, raise your hand. Opposed. Motion's carried. Now, the main motion to use use the What's it? HVAC uh and the fixing of the uh >> East Wing core. Is that correct? No, no. >> No, of course. >> The HVAC units and then Yeah, cuz that that's it for that. >> So, we will replace We will replace >> The cores are in the amendment. >> The two units on the sixth that are We also replace the cores that are needed in the >> That was in the amendment. Okay. All right. All in favor of the main motion, raise your hand. All opposed. Motion's carried. Thank you very much, Mr. Petee. >> Yes, sir. Thank
040you. >> Okay. Next item is spring policy updates, Mr. Stone. >> Thank you. >> So, as you know, through the North Carolina School Board Association, um we have we get a number of policies that need to be adopted to update our policies. I just want to put special notice to three policies that I think the board should take a very close look at. I don't want to list them all now, but um that's policy 23 for policy 2330, policy 2340, and policy 7320. >> Okay, let's go through each one first. All right. >> 2330 is is regarding board meeting agenda. Let's kick that one off. >> 1310 for >> Oh, I'm sorry. That's 1310 parent involvement. >> See if there's any concerns about that question. >> Any concerns regarding the parent involvement policy? >> Okay,
041continue. >> The next one is The next one is 2330, board meeting agenda. >> All right, I have it. Got some comments about that in red, board members. In the first paragraph, it talks about uh board members putting things on the agenda no later than 5:00 p.m. 5 days working days prior to the meeting. Uh personally, I have a problem with that. If you don't do it, you have to wait to the next meeting. But, if you go down past the red writing, the first sentence says the item may be added to the agenda by the superintendent at the beginning of each meeting. To me, that's kind of like a double jeopardy thing. Uh That's my comment on that on that on that policy. 2330. I don't agree with the the first sentence, yeah. Do
042you have a question? >> Well, you know, we're not required to adopt their language. I mean, I don't see the problem. I mean, the regular language says 5:00 p.m., but it took out all that other stuff. >> True, that was my point for making it. See, they are recommending that. I don't agree with that. >> So, I'm for staying with the language that was already in there. >> Everybody understand that? What you see in the red is what they are recommending. And I think it it it binds you too much. Is there anybody else? Now, before we get down the road here, I at the end, I hope that we can recommend these be first reading, and then when we come back to the next meeting, it'd be second reading with your approval. Everybody clear
043on that? Okay. Maggie? >> But the 5:00 p.m. 5 working days prior to the meeting, that was up there in the top. So, you saying you don't want that in there at all? Is that what you're Don't see that what in blue? It was in blue, wasn't >> Right. >> That's always been >> It's right, form. I don't agree with that. >> Oh. >> I mean, that's that's my opinion, I'm saying. >> But it was in the policy prior to >> But see, what they did, when you see the blue, that's what we have, and then they marked that out, and then it they make theirs in the red. Okay? And what they are saying in the blue, you take the blue out. >> But the what they do >> You follow what I'm saying?
044>> The blue said 5 days is >> Right. >> Which was good, but you could still add it at the beginning of the meeting. >> There you go. Pull in the red, you can. Right. The red just stops you. >> So, I'll make a motion that we take the red out and stay with the blue. >> Y'all follow that? >> Let's keep it as is. >> Keep it as is. >> The policy is okay. >> I would like a motion to just >> You second >> just do the changes and then approve >> Then we do it for the second reading. Right. >> But I like the wording about it saying that it will not unduly prolong the meeting. >> It takes two thirds. >> I got you. Okay. >> Should we change the part
045that says a copy of the proposed agenda should be mailed to each board member. Can we change that to email? >> I like the email. That's That's what we've been doing. I think now I think mail encompasses email and regular mail. Okay. That's good. Everybody agree with that? All right, let's move on. >> Next The next one is 20 Next part is 2340 parliamentary procedures. >> Yeah, I think we ought to take the red out. Okay. I've seen uh I know some boards that they don't use every time it's a second and not any formal motion all the It just varies, but if you take the red out, then that's what we've been doing. Any questions about that one? Agree with that? Keep it the same. All right, Mr. Key board. >> Next one is
0463225 4312 7320 technology responsible use. >> Anybody have a concern about that? >> Well, >> Go ahead. >> Yes, on page three. Number three, number nine, D. >> Yes. >> Cuz you got them here, you also got some kind of verbage in the cell phone policy, you got some different verbage in there. I mean, I don't know legally if that has to be in there, but you're To me, you're opening a can of worms. >> So, the current reads, "Students may not use school system technolo- technological resources to capture audio, video, or still pictures of other students and or employees in which such individuals can be personally identified. No such uh recordings or pictures in any way without the consent of the other students and or other employees and the principal or designates. An exception
047will be made for recordings at events that are open to the public, such as athletic competition, band, choir concerts, assemblies, presentations, and award ceremonies. If recording at a public event is restricted for any reason, including due to copyright issues or the AG school play, students, employees, and all other members of the audience will be notified of the recording restriction before the event begins. >> I have a question. >> Yes. >> So, because we just had students here and we took pictures and stuff. Um put that to this current policy. What you know, we didn't ask. And we had students. So, how does Maybe we'll ask our attorney, how does that work? >> Well, the exception in the awards ceremony >> I thought that part, but >> See, the past notified >> In the past years,
048had to opt out. There was a form in the handbook had to opt out of the of the recording part. But, >> I'm not trying to skip ahead, but you got it again in the cell phone policy, and then we have a separate policy dealing with that. So, I guess >> It's going to come up. >> Should we skip down to the new policy and decide what we're going to do? Cuz it affects all these. Would you adopt that or not? >> I'm on 73. >> Yeah, if you don't want to adopt 7325, it takes all this Then it kind of take we could take this out. But if you adopt 7325, you'd like to leave all this in. Cuz that is a new policy all in its own. about recording >> Might be good
049to go through them and then you make a cuz the next one is just like that, too, 4318. >> So, 4318, are we ready to go to 4318? Yeah, 4318 option A, use of wireless communication devices. This talks about use of cell phones and other electronic devices. >> Now, you can go on to the red, I understand what it means. But we all know we see stuff on Facebook. If something happens between kids, they're going to pull out [snorts] their phone, and they're going to record it. And then the next thing you know, it's going to be on Facebook. Uh I mean, I don't know how you control that. >> [cough] >> Mr. >> Wait, Mr. Yates. >> You have cameras. >> Well, I know. >> And how are you going to identify who's video?
050>> I know. But not all the time. Might be in a spot where you can't. >> Then we need to put a camera where we can see. >> Yeah. >> Well, we already know we're going to have to um work on 4318 for the summer cuz we talked about last year that we were going to >> Right. >> look at that policy. Um so, I don't know if we can pull that policy in at such time we revise it in whole. Uh cuz the other that is concerning to me is if you put that red section in place >> Mhm. >> and you turn over to where it talks about search of wireless communication devices, I don't want to open the door to search of wireless communication devices because they think a few minutes taken
051a picture or video. >> Right. >> I mean, I understand according to this policy that would be reasonable I guess suspicion to do it as it says, but to me that is not reason enough just because you think somebody's taking a video or picture in violation of this policy. >> I agree. >> So, can that be pulled as a complete with camera? Is there not a deadline of when we have to provide that? >> Okay. I think we should pull out policy 4318. >> I suggest we pull 4318 until we um look at policies for next year because >> Okay. >> They could make a new rule, right? >> Okay. >> The search and seizures, we need to know that. >> Yes, we are. >> Okay, what's your next one? >> Next one is 5071
0527350 electronically stored information retention. That one was minor. 7350 7351 electronically stored information retention. It just really included minor editorial details and updates the legal references and other resources. That wasn't much. >> That's getting away from paper and everything. I didn't see anything wrong with that. Anybody got any concern about that? All right, go to the next one. >> Next one is 6220 operations of school nutrition services. And this one changes in the language of section B regarding actions to be taken when a student has unpaid meal charges. It says general statute 115C-264 people school from imposing administrative penalties on a student for unpaid school meal debt. Administrative penalties include withholding student records and holding including transcripts, report cards, attendance records, health records, and not allowing the student to participate in graduation or receive a
053diploma. This policy goes beyond the film today explicitly prohibited by statute and instead prohibits any any consequences that penalize a student who has an unpaid meal charges. >> Well, that's that's like the Buckler Amendment. You can't take things away not just meals if they don't owe fees, you can't penalize. >> Yeah, my memory serves me correctly, our last group is graduating this year who would have had had a school with us before we we became a CEP. >> Right. >> Because all of our students now have We're not really incurring any um lunch charges or breakfast charges now because we're a CEP today. >> Right. >> And that's been in place uh well, we have some elementary kids, but elementary was CEP before secondary was. >> Catch you. >> Okay. >> But any other fees?
054>> Uh this was strictly for school nutrition. This was This was strictly This is for unpaid school meal debt. >> Yeah. >> We're not saying they owe for Chromebooks and This is strictly for >> So that's what I'm like, you can't withhold a Say if they owe for a Chromebook that they destroyed, you can't hold their records because of the Buckler Amendment which you can't >> Correct. But this policy Yeah, but this policy is strictly about child nutrition, sir. >> Okay. >> Not to be confused with others. >> Any concerns about that? Okay, continue, please. >> Next one is 7130 licensure. This clarifies as language in section D and updates the legal references. >> Okay. Any questions? All right. Now go to 7325. >> So 7325 is a total new policy to address video and
055audio recordings made by employees at school. Um This is video and audio recordings by employees. This is a policy that's brand new. >> Mhm. >> All right. I got to find it in the right book. >> Yes. >> Um can we pull that one until we um do do my handbooks and stuff? You know, I had talked to you about some of this. >> Yeah. >> You think that would be a good idea? >> Well, this could be just for us reading anyway and uh so I don't see a problem. >> So I just want to make sure we understand. We have 76 days before the first day of school. So we're going to have to move quick, fast, and expeditiously through through these policies at the upcoming board meeting to get it ready and
056done so that it's in place for our handbooks to be updated, things of that sort. I have no problem doing that work. I just want to let you know the timeline. We can't wait till the last meeting in July to to to deal with this cuz we've got to It It has to It has to It has to be in handbook. >> Yeah. >> So 7325 impacts us multiple ways not only from the student side point, but also impacts us with teachers and employees and how we some of the ways we've been providing support to teachers requires us to do things differently. >> Okay. >> So when do you plan on getting this to handbook so we can start >> I want to get the policies first because the policies drive what goes into the
057handbook. >> We'll be looking at this at the July June 29th meeting. And normally we don't meet but once in uh July. >> What is your recommendation on this policy? So, this policy it's it's going to need some unpacking. So, I we need to we need to have a a lot of discussion about this policy. >> Question. >> Yeah. >> Can this be part of the the work session that we are coming to >> May I interrupt? >> Monday? They're having a work session on Monday. Can this be added because if we are saying we're only going to meet um and we need to get this done. Um can this be part of a July work session for Monday at 4:30? >> Give it up there. If we do it by the June July >>
058No, no, no, no. >> Monday, June 8th. >> But if that's what the if that's what the board that's what the board wants, we have to do it. I mean, I'm not in a position to say we can't do it at the 29th. >> We can talk about this and but I mean, that's for the regular meeting. June 29th. >> Okay. Thank you. >> Please. >> There you go. >> But we'll be discussing >> discuss it at the June 8th work session. >> Right. >> Okay, it'll be good. >> Are you going to record it all? >> No, we're not. >> No, no, you'll have to remember. >> I was talking to your recommendation. You don't want our thoughts. >> You're fine. >> I understand. >> Okay. Next one. >> Um 1510 4200 727 is
059school safety. This policy it just corrects a typo that was in the policy before. >> Okay. >> [clears throat] >> Any questions about that? Okay. >> The 30430 school improvement plan and updates to legal references and updates to other resources. >> Download it uh I talked to Mrs. Douglas about this on on page two uh second paragraph it said each group of school personnel shall elect representative from their respective group by secret ballot. And I'm going to be honest with you. I mean I know the teachers may have done it but I've never known parents to Parents got to get the next at 1:15 C but I want to make sure everybody understands that. Cuz I would have to I know it but haven't been doing it. >> Not consistently. >> That's what I was
060saying. That needs to be clear to everybody. Okay. >> Next one is 35 65 8307 Title 1 program comparability of services and updates to legal resources. All right. >> Any concerns about that with anybody? Okay. >> Next one is 4001 equal opportunity equal educational opportunities updates to legal references which is required and updates to cross references. >> That you got to have. >> You got to have it. >> All right. And the last one is military. >> 7530 is military leave and it updates the legal references. >> Now that >> the 7530 was what? Military [clears throat] leave. >> Military that's the last one. >> Right. It just updated the legal references. >> What's the subject matter? >> Military leave. >> Go ahead. >> Mr. Chairman I make a motion to approve all policies for
061first read with the exception of policy 4318 and 7325. >> Okay. I second that motion. >> Mr. Smith, any discussion? If not, all in favor, raise your hand. Opposed, motion is carried. Thank you. Uh >> [clears throat] >> Next item number seven, interim superintendent's contract. Is there a motion to that effect? Ms. Blackwell. >> Make a um motion that we continue with the superintendent's um contract. >> All right. Is there a second? Ms. Knight, any discussion? If not, all in favor, raise your hand. Opposed. Motion is 4-3. Ms. Giddens. Next item number eight, budget amendment number three. >> Good afternoon, board members. >> Okay. >> Um this is actually budget amendment number four. I actually made a typo on the top. Um so before it's signed, it will be budget amendment number four. And this
062was approved to move um $1,200 from postage to supplies um for the tubs for Oakwood. >> Okay. Is there a motion to that effect? Ms. Smith. Ms. Blackwell seconds, any discussion? If not, all in favor, raise your hand. Opposed, motion is carried. Thank you, Ms. Blackwell. Superintendent updates. >> One update I have for you is that in your package you will receive information regarding from the office of federal programs regarding assurances that will be submitted 5 18 26. This will come back to the board of education for approval in July. There's no action needed at this time. Um the main reason we have this is the North Carolina Department of Public Instruction established procedures for approval and use of federal grant funds funds through federal grant funds by PSUs. Understanding the requirements is critical to
063ensure compliance. So, there's application approval process, substantial approval, board approval, time of obligations. So, all this is in your packet. In CPFA application process, we have to submit, but we will bring it back for approval in July once we've gotten feedback. >> All right. Thank you. Any questions about that? All right, next item is board member observations. Ms. Bagley, we'll start with you. >> Um I attended the BYA athlete banquet. It was very nice. Um I wish we had recognized that young man. He won really well. How he's represented our school system. Uh also, I'm going to give a shout-out to North Pre-K. I understand on their ECERS, they scored a um I think they got the uh five stars. >> Yes, so that's really big accomplishment for that study. Shout-out to them. And thank
064everybody for all the help they're doing with testing. That's all I have. >> All right, thank you. Ms. Knight. >> Um I just want to say that the end of year um I was I think that I just recognized years of service and for uh you know, the retirees was um well attended and I guess Connie and her crew did a good job. I guess they couldn't get in. I enjoyed that evening. Um the Oakwood's um performance for Aladdin was very good. The kids did an excellent job. I guess I hate to miss there. Ms. Blair is leaving us and I guess I just um wondering what's going to happen with that music program in the schools. I think our kids really do enjoy that and enjoy that. I guess it gives them some outlet
065that they otherwise wouldn't get to participate in. Uh I volunteered over at Oakwood doing that career day and um one thing that the area I was working in I guess this lady who works for the um, Hisd County animal shelter I guess it is. >> [clears throat] >> Uh, was there and she brought in two little kittens and uh, a puppy. And I guess the staff and the students this the students weren't able to hold animals but they just loved it. I guess it was like therapy for them and I guess the teachers really did I could see almost like relief of relief when they held the animals. So I guess that they really did enjoy that activity. Though it was well attended and a lot of participation from people throughout the county. Um, the
066athletic banquet at Dillard I went to that I guess and I'm proud of our students I guess you know those that um, received the gifts and awards for the academics in addition to athletics. I just it's it's good to see our students you know perform well in the class and in the sports they participate in. Stopped by BYP the um, the dance performance. Uh, went by Dillard and spoke with Ms. Garrett to had a good conversation with her when then the Southside participated and with them for a little bit on their field day. Um, went by the awards um, sports banquet at BYP and then I also served as park director at Oakwood and North this this today and Friday and I pray that our students did well. Our band did great test. One little
067girl today told me she made a five on her reading so it's like she had at least five on her Facebook she got I hope all our students did well. >> Very good. >> Thank you. >> Yes, ma'am. >> I just like Connie and all her staff for just how nice they did in the year banquet was. Just thank all our staff for all their hard work. Um, I went to Dillard's sports banquet as well and just continued prayers for the two young people at the school that are battling with cancer. >> Yes, ma'am. >> Um, you also know but again prayers for those two young men um, at our middle school. I know um, they didn't use that they wanted. But um, yeah, just crunch time. A lot going on and we're trying to
068get to as much as we can and yeah, graduation's what a week and a half away, so >> Yeah. >> Everybody work hard on their tests and I think they have been. Like Ms. Knight said, I had students tell me how good they done on it, so that's good to hear. Everybody's trying hard. >> Okay. Dr. McGee. >> Um a lot of what I think and say it, but um it continued prayers for those that are in need of prayer and I think all of us are in need of prayer. Um just had a chance to go to the Bartlett Yancey Athletic Banquet and the end-of-year banquet was enjoyable. I had a lot of laughs. And just um congratulations. I'm going to go ahead and congratulate all of our students for doing well on their
069tests and hard work. All of the staff has done that to help our school system continue to be successful. Yeah, speaking it into existence. >> That's right. Amen. >> Thank you. Ms. Bagwell. >> Well, I Ms. McGee just Dr. McGee just said it. I'm going to speak it into existence that uh we will continue to show growth and exceed expectations. Uh I did attend some things uh throughout the county at the school system and uh just proud to be a part of Caswell County. Keep doing the great work. >> All right, thank you. At this time, I move that the Caswell County Board of Public Education go into closed session for the purpose of considering a personnel action that involves an officer or employee of this board in CJ statute 143-318-11 and NCGS 115C-366 and
070for the purpose of discussing information that is privileged, confidential, and not a public record. NC General Statute 143-318 by the number Grace laid which is one and preferred attorney. Also to discuss proposed superintendent contract. Is there a second to that motion? Mr. Smith, any discussion? If not, all in favor raise your hand. Those motions carried. We now sit in the closed >> Second. >> Who second? >> Yeah. >> Ron, let me see your guest badge. >> Thank you, man. >> Yes, sir. >> I tried I just tried to match today. >> You didn't give me a chance. >> I tried to match too, don't you guys >> I like your match, girl. >> They look really good rolling in all week. >> Made it. >> Wait, 30 minutes late and I >> Yeah, I didn't
071even know that. >> I don't know if I've ever been I got 3 hours to sit tonight. >> Mhm.