BOE Regular recurrent meeting

001Next item on the agenda, I'm sorry, the board you have any news? >> I don't have any. >> Okay. Next item is unfinished business. >> So, it was requested to have an update or to have a further discussion regarding the capital 888 reserve funds just to uh put some context. Uh last year through very um a combined effort between our county commissioners and our school board, uh our county commissioners graciously um created a capital 888 fund for particular projects to improve the conditions of our school. This was a collaborative effort and it is uh wanted to have some discussion regarding the status of where we are on this project as well as current projects need to be finished so that we uh good stewards of this uh great gift. So, I'll turn over to the

002board for discussion. >> Yes. >> Okay. >> On 888 we when the commissioner we gave the commissioners a sheet telling them what we were going to do, but when you went to the last county commissioners meeting, I guess you discussed that we were going to flip around and not do some of this stuff. Is that my understanding? >> So, >> I don't want to speak for you. >> Right. So, prior to the county commissioner meeting, I provided this board an update of where we were with the capital capital county school 888 commissioner reserve project because there were some changes made from the joint meeting that was held in January regarding some projects. Those project areas were um the BYHS welding, um have that unit replacement, and some more in the civic center because initially it

003had been communicated that we would look at those areas. Um in looking at the need and what impacted students, um we felt it was necessary to um address more of the classrooms than the need. So, those two were removed. Um, this form that which board members have, the small short form, you will note that the notes is that with the BYHS welding H vac unit replacement, uh, on our own team, our maintenance department was able to repair it, therefore not costing any money to, um, charge to the Castle County school to the, uh, Castle County A88 fund. The other two repairs were for the civic center. And since that was not directly classroom related, and looking at the time frame, that we would we was we went into another direction regarding that. If you go

004to the updated, that's the larger sheet, you'll see that it encompasses all the capital A88 that had been done and submitted, as well as future projects and things we're bringing to the board tonight, which is agenda item number four, for the for the for the particular project. When I met with, um, others last week we last meeting we discussed, um, this, but there was some discussion we had to have. You guys wanted an update, so this is an updated report that was sent to the Board of Education prior to the discussion with the county commission. So, what you have is the exact same information that the county commission received. The county commissioners gave us the, uh, A88 capital reserves to fall under HVAC and roofing repairs. Those were of our school sites and buildings across

005the county because the need was great based off of the tours. So, it was a HVAC project if it supported heating and air, as well as roofing, that fell within the scope of the agreed upon arrangement for the capital reserve A88. At the joint meeting, it was shared because I was not there about the South Elementary water system, um, repair. And we had to ask the county make sure we ran that by the county commission because that was not in the initial scope of the work. Because it didn't fall within HVAC or roofing repair. So, that's that's that's where we are. So, on this particular spreadsheet you have now, you have projects and quotes of various things. I I yield to you, Mr. Chair. >> All right. I'm not finished yet. >> Oh, go ahead.

006>> Um, I guess I just recall Mr. Luler saying that, you know, we should have had it a pretty good before we let go of it to something else. So, it might be a misunderstanding. But, with not the Civic Center being important, even though we don't use it to keep it going cuz the air if you don't have air in there, that could cause a bigger issue. So, I have a concern about that, you know, if that's not fixed you got one problem. If we don't fix it and just put a band-aid on it, then it's going to cause a bigger problem down the road. So, I'm going to go. >> Okay. Mr. Luler? >> I guess my concern is we told the Board of Commissioners we're going to do one thing and then without

007this board's approval we're putting to remove the Civic Center and move to the East Wing. So, neither board has approved that. And I know that the Commissioners set aside money for roof and HVAC. But, my understanding is very specific what we're going to do. It wasn't any HVAC and any roofing in the whole county. It was what we put on a list to them that we were going to do. And it's also my understanding that no money would be spent on the East Wing because part of the Piedmont Community College project they were going to upgrade all the HVAC over there as part of the agreement to use that. So, number one, this board needs to be approving money that's moved. It just can't be moved. Number two, the Commissioners need to approve it to

008be moved to another project. And I'm not sure why we only have our alternative school in the east wing. What happened to the Piedmont Community College money that was going to fix all of the east wing? >> So, in the east wing, the following classrooms and instruction occurs. We have alternative, which takes up 1 2 3 4 classrooms. You have band, which takes up two classrooms. You have the social workers office, which is where they're based. And then you have classrooms that are used for testing spaces, as well as the HVAC that is now new. That's two classroom spaces. In the original proposal for the HVAC, there was supposed to be four classrooms by the grant, depending on if the Golden Leaf Grant supported both programs. One was HVAC, and the other one was the

009interdisciplinary with about holes and with hydraulics. And so, the grant that was to sponsor each classroom came in at a lesser amount. And so, therefore, it was a decision that had to that they only approved and had no funds for the HVAC because that was the biggest level of interest. So, therefore, Piedmont Community College supported the electrical upgrades and things occurring for the HVAC program and equipment and instructor. And that left us two other classrooms that were not going to be upgraded or utilized due to uh the grant was not there to support those other classrooms. >> So, my follow-up question is, again, when was this board going to be made aware that that didn't occur? This is the first we're hearing about. So, that's the problem. This money is being moved, this grant didn't

010cover this. Nobody on this board is aware. >> Yes, they have some more. >> I don't All right. I think it'd be best you explain these two sheets. >> So let me So I think for the best for the board, we need to primarily focus on this form here. The items in yellow are what you have in the capital reserve projects for tonight for your anticipated board of education action or approval. The board of education can decide if they want to do these projects or not, but we have several needs within our county and our district, and we're trying to spread spread this these funds to impact the most student spaces. The east wing is not maybe not be used all the time, but it is used heavily during our testing season. So when the

011high school has testing, not to disrupt the entire school, we utilize some of those vacant spaces that are not assigned regular classrooms for testing. Examples are the 11th grade ACT, the 10th grade um pre-SAT pre-ACT, uh WorkKeys testing for seniors. So there's all types of assessment and tests so that we can have testing in one part of the facility where it does not disrupt the other side. Now, there's testing that occurs throughout the year. Now, when the big EOC end of the exam testing, we shut down the main building, but we have special settings, we have other places where we do testing so that before we move students around. But we use parts of the east wing as well as the vocational building where the better we utilize the majority of their campus. And in

012the wintertime, there are rooms that do not have heat. There are rooms that will be too cold for any child to be in for testing conditions. It's not conducive to an environment. So, some of the rooms we're adding to this capital reserve 88 are those very rooms so our students can have the basic heat and cool air. Other concerns with with If I can finish, other concerns are roof repairs because if you don't fix leaks, it creates other problems. And so, we've got to work on keeping the building dry and temperature control. >> All right, good day. >> So, in our first original report, this one that we set aside, we did not know this until now that we needed that for the original part. >> So, I asked Adam Petite to come on up,

013my maintenance director, because he's been one of our >> And while he's coming up, you talk about um the controls, that would be the same thing as Civic Center with no air. >> The Civic Center has heat and air in the large auditorium and small auditorium. That is correct. The Civic Center does not have constant heat and air in the middle section, which is the conference room, the kitchen, and that lobby area. The way we have been operating has been using the um I don't know the word you call it when when heat travels around um with the two small auditorium, large auditorium, to keep that space warm. The Civic Center is not utilized daily except for arrival for our um separate 10 classrooms. And when the Civic Center, for the most part, is vacant

014throughout the day and is not housing students. The only time we house students is when it is time to get ready for a dance performance, band concert, and those are various times of the year. >> You done. >> I'm waiting for you. >> Okay. Mr. Smith. >> So, you can >> Okay. >> Go ahead. >> So, right now with the Civic Center, I guess it's a question of um Civic Center in 1978 was never completed. Uh the heating and air in the big units there it's never been hooked up. The front half of the Civic Center has air conditioner. The back half of the Civic Center does not. And from 1978 to now, it's never had it. Um since then, several units on the building have been replaced, and some have been repaired. Um every

015year when it comes time to dance programs through the year, uh we have a section from about now to June, July, we spend a good part of our time working and keeping the heating and air on in that building because of those have a lot of age. Um so, we're repairing a lot, trying to keep it up and going. Uh we redone the stage, we redone the curtains. Carpet has been put in the small auditorium, so we've made quite many updates over the years, but trying to do everything at one time. And it is a building that the kids are in studying in there. To where it used to be uh the band and dance and uh chorus used to be there. So, over the years, there were several programs that were held in that

016building, but today they're not. Just the new high school's been. >> Go ahead. >> So, here's my question, Mr. Stokes. Are is the entire Board of Commissioners aware that those two things have been taken out the half-back repairs to the Civic Center? Cuz I know they were interested in the Civic Center. >> So, in a memorandum after I provided to this board, I provided a memorandum to the county commissioners. Well, to the interim manager, county manager, stating this form and this as a capital reserve update stating the changes because there was a change from the county There was a change from the joint meeting to present day. This board received it on prior to it going to the uh county manager, interim county manager, excuse >> Mr. Chair. A couple of things. I think when

017it was sent to us, I responded back that we couldn't just change without board approval. Number two, Allen at the commissioner's meeting, they made comment to all the parts that has been robbed off the air conditioners at the civic center. That's the petty heinousness that they were talking about. >> Well, I guess the problem I have is this board has never been told that until we were going to have a meeting there, this board wanted to have a meeting over there in the conference room, did we even know we had HVAC issues at the civic center? And I've been on this board since right at the completion of the new high school and never has East Wing projects come to this board to do anything at the East Wing over there. And then this board

018was told that PCC wanted to utilize that space and part of that they were going to fix the AC that we wouldn't have to worry about it. So, that was I thought why we allowed them to go into that space because they were going to fix it to use it because they couldn't pay rent. And now we learn that they didn't do that and we have all these problems that wasn't submitted to the county commissioners on that. So, I just don't like all this money moving around without everybody knowing what's going on. It don't It seems like there's a lot that's wrong that this board hasn't been made aware of and there's a lot of money moving that this board hasn't been made aware of and no project should be moved or completed out of

019that 8088 unless one this board approves it and if we're doing it something different in my opinion as a board member for transparency the commissioners need to know and I don't think this happened. >> I know that since the 888 first started we have had two water heaters to rupture a layer we have had four or five different coals in classrooms to rupture we have had coals in the ceiling to rupture um the building is staying at temperature throughout the building but we do have classrooms that if you shut the doors are not going to have heat. >> I think the key to that is this board's got to know. We shouldn't be learning this right now as money is being transferred. >> And I think in 2023 I submitted a report to assessment of

020all the buildings that we have. >> Can you say that again please? >> In 2023. >> I started submitting um walk around all the schools and I've been trying to do it every March and I think this one is done on every floor. >> And we've got another report? >> I think it's been submitted to the superintendents but over changing superintendents I can't 100% guarantee that y'all I know y'all received some of them some of the reports cuz I have spoke about some of them so >> Well when we did the walk through with the commissioners >> That's correct. >> There was no talk of students being in those classrooms. We looked at those classrooms but at that point in time the only classrooms that were being utilized over there were the alternative school. Alternative

021span. And I think they were doing some testing in the center part. >> Did we not build a van classroom in the new high school? >> Not in the new high school. They used the center part of the east wing. And that's where they moved from the civic center over to the east wing. >> And is the HVAC broken in that center part where they're using >> So, the HVAC, we have one unit working. When the uh where they're at used to be the cafeteria when the school was originally built. Um, they came in there shortly after it was built and decided not to make that school a solar panel school cuz that's what it was originally designed for. And they went in and put boilers in it, but they also went in and put

022walls to separate into classrooms. The heat in there was not split up or designed per classroom. Half of one unit works two or three classrooms. Half of one unit works two or three classrooms. So, it's a multi-jurisdiction place with one local thermostat in a hallway. So, it's a very complex system and with the multiple rooms working off of one thermostat, you got multiple areas working off of one coil. So, and unfortunately, those coils have been there since the school's been there. And they're aging out. >> Did they ask you that? >> Any other questions? >> Question. >> Mr. Chairman, before we decide on this, do you think since we're having a walk-through of Oakwood with the commissioners on Monday, we can roll on over to the east wing and the civic center see what we

023got going on? >> You could. But let me make sure I understand this sheet, Mr. Stover. >> Yes. >> On this long sheet, >> Yes, sir. >> the way I'm looking at this Well, it's not red. It's kind of lavender color. That's the only one that is pending completion. >> So >> reading that right? >> So, you talking about item number 11? >> Well, I see waiting for bids, but I see item number 11. >> So, item number 11 was one of the very initial capital 88 reserve project this board approved. It was with um to help with the controls of the upgrade of computer system at NL Dillard. And because the Windows the Windows system was about to be outdated, so we asked the net So, that total project the HVAC controls window then

024was a systems upgrade for NL Dillard because it had the original system in which the school was built. Uh everything has been paid for except it was recommended that we can we have about $4,300 of work that's not complete because it cannot be completed while students are in the building. And so, that is stated to be completed during spring break. Therefore, we can ask for the total reimbursement of the amount of $4,360. >> So, it's agreed that after the walk-through we visit. Everybody agree with that? We got it next Monday. >> I have a question. >> Yes. >> The walk-through is at what time? >> 5:00. 5:00. >> Okay. The walk-through is at >> The 30th. >> On the 30th? >> That's next Monday. >> Okay. That's why I wanted to make sure I'm on

025the advisory So, we're going to walk-through on April I mean on March >> March 30th. >> at 5:00. >> Okay. >> Everybody agree to that? >> I won't be there. I have previous plans for my knowledge too. >> Okay. >> I just wanted to make sure that that was on >> Very good. Anything else on it? >> I don't have any answers on these two items. >> Okay. >> March 30th >> All right. Let's move to the next item. These bids. >> So the next item of unfinished business is needs based grant. And so, I would just start and say there's been a lot of conversation, confusion, and lack of communication regarding the needs based grant. I have to be held accountable for whatever communication did not happen and occur, and I'm not ashamed to

026do so. I just want everyone to understand that between this board and the county commissioner board, I've been asked a series of questions, and it is very difficult when you are answering a lot of questions being graded one point time. So, that was one particular point at the county commissioner meeting when I was asked the question, did various members of this board know about the 5% match? And I said, yes. Okay? So, let me be the first to clear the air. I was wrong. I said, what I should have said was I I had told folks that we had I had informed the board that there were matching funds needed for the grant. That was approved on September 8th. So, I did not mean to put this board, nor the county commissioner board, at odds.

027Because when these two boards are at odds, it hurts children. I'll turn over to you, Mr. Chairman. >> I want to make a Well, let me make a statement. 2023-2024, we applied for the same grant, needs based grant. Uh the board approved to apply for the grant. In order for the grant to go to Raleigh, the chairman of the county commissioners and the chairman of the school board had to sign. I signed it. At that time, Jeremiah Jeffries was chair of the board. We did not get the grant. But the language is it says, the grant must have matching local funds. They did not give you a percentage. Okay? And each one of you were here, you voted on that. I doubt very seriously you saw the entire grant. If I'm wrong, you you speak

028up now. In '24, '25, we applied again. I again signed the grant. Also signed by Mr. Yarber. The language also said, "Local matching funds." Did not give a percentage. Lo and behold, '25, '26, I signed it again, Mr. Yarber signed it. And I read this to you, board members. Check your memory. This was September the 8th. Mr. Stokes said that we will be applying again for the needs-based grant, which requires matching funds from the Board of Commissioners. Did I give a percentage? That's in the grant, though. This was applied for previously, but was not awarded. And Trudy Blackwell moved, seconded by Vernon Begley, to approve proceeding with the needs-based grant. The motion carried unanimously. All right. Now, I'm not going to ask you if you knew it was matching funds. I'm not going to put

029you on the spot. You ain't You tell me, "No, I didn't know it." But that's what it was. All right? I signed it. And lo and behold, we did what? We got the grant. 18.9 $18.8 million. So, I'm not going to beat that horse to death. I did what I did uh, cuz I asked Mr. Yarber when we met a couple of weeks ago. I said, "Were you aware?" He said, "No." And I said, "No." I signed it. Like I sign stuff every night when I come here. But possibly, I will admit, probably I should have read that and said, "Hey, commissioners have to do this." But here's what I the shortfall is. There should have been a communication meeting with the county commissioners and the school board to say, "Hey, we applied for this

030grant. If we get it, it requires matching funds, okay?" Uh that's all I can say about that. Uh it is what it is. Now, I would hate for us to lose $18.8 million for the for the renovation of Oakwood School, but that's what the grant was written for. I hear people say, "Well, it should have been written for other schools." But, it was not. It was written for Oakwood. Uh Oakwood, I think, if I remember correctly, I think it opened in 1967, somewhere in that range. And they kept adding on and adding on because of the number of children. All right? The school is not full now, but the building is still there. It's in like three different sections, I believe. And in order to complete the whole thing, the roof has to come off.

031You cannot have school with children in that building and you don't have a roof on there. So, that's my little speech on that. Anybody got any questions about that? Mr. Little. >> I guess my question or my issue is and Mr. Stokes corrected one part of it. But, in front of the commissioners on the 4th of April, hey, Mr. Stokes said he was specifically asked if this board needed a 5% match and he said yes and addressed the minutes from September 8th. I understand now he's correcting that. The other problem that I have is a commissioner asked, I think two different times, if the chairman was aware of the 5% when he signed the paperwork. You say you were not. The superintendent says you were aware when you signed the paperwork. I guess for me

032that's a huge issue. Because either you were or you were not. And if you say you were not, then that means the superintendent is being dishonest. So, in front of all the county and everybody, we've got a conflicting story of how the paperwork got signed. >> What does that do? >> So, I for one don't like being thrown under the bus that we knew it was 5%. We were told it was the matching funds. >> No, you weren't told it was 5%. You told it was Excuse me. You told it was matching funds. I did not know about the 5% until the grant came back. I just made that statement. >> So, does that mean >> What's not clear about that? >> So, does that mean our superintendent lied in front of the county commission

033board? Because that's what he said. >> Well. >> So, somebody's being dishonest. >> Mr. Stokes has to answer for himself. >> Mr. Stokes, were you dishonest and lied to our county commission board that the chairman knew? So, >> I felt that I had cleared that up when I first spoke to after a series of questions. It's difficult to answer. And so, again, it was not my position to put anybody at odds about the 5% match. I I can't There's no need me There's no need me re-hashing what's been said and what hasn't been said. >> You didn't say it, or you did? >> I said a lot of things. >> You were dishonest. >> Please, Peter, don't don't do that, please. Continue. >> So, if I spoke in error, I spoke in error, and I

034asked the board to hold me accountable. >> How do you speak in error, sir, when you were asked the question twice? I mean, that's dishonest. >> He's the chair. >> Yes. >> Uh I think Mr. Little has made his uh point. Going back and forth does not serve our purpose, but I do want people to know that we did receive 18.8 million dollars. And we do have to come to agreement on how whether we have a matching funds for the 5% or we go back to the state or the 18.8 million dollars can be returned to the state. When we think about Oakwood, it does need the repair. They have been They were applying for that grant for over the last three or four years. They have been applying for a grant to renovate Oakwood

035School. That is the highest amount that we have ever received. We also have to keep in mind that we Sometimes we don't always know or what uh this group did or that group did. But we received 18.8 million dollars. Do we as citizens of Caswell County, 18.8 million. That is the highest grant amount that we have ever received. >> At what cost? >> That That is what I'm getting ready to say. And so, if the matching funds if it's 5%, is that about how much, Mr. Stokes? >> 909,000. >> That's what I said again. >> 909,000. >> That's what That's what I thought. So, we have to go back to the county commissioners. We have to look at our budget, and we have to go back to the county commissioners, and we have to go

036back to the state. And also say, "Perhaps we do not have that 5% matching funds. What can you help us do?" They may say to us that we may not have to have the 900,000 dollars. But let's not, you know, we want to go back and forth with this and that. But we got 18.8 million dollars on the table. Let's make sure we have checked and uncovered any incomes that may be a pot of money that may be somewhere before we turn 18.8 million dollars back in and let's go back to the state as well. I don't have all of those answers, but I do know we received 18.8 million dollars. >> So, if we can find extra 1.8, why can't we upgrade time to three? >> Um >> I can ask I can The

037grant was written I'm going to be honest with you. The grant was written for Oakwood for 3 years in a row. >> For 3 years Oakwood? >> That's I'm just telling you that. >> Okay, well, I'm just asking. >> I understand. >> If the school board can find an extra 5% and the commission can find an extra 5% then wouldn't 18.8 million be enough for >> Let me Okay. Good question, but let me explain it to you. And these these two commissions sitting here can tell you this. Our money comes from them. >> So, >> And the way they get their money is from us. The taxpayers. >> So, if we can get the commissioners on board with that, >> That's a good point. >> Thank you. >> but that's the way it is. >>

038Thank you, but we do have that 18.8 million and I started teaching at Stony Creek. I know some of you all was right there with me as little bitty babies. Okay, so I started teaching at at Stony Creek. I knew all about the neighborhood school. What a wonderful place to be. That's all I'm going to say. What a wonderful place to be. So, yes, we want to just like the 18.8 million dollars is there, I'm all for we can come up with some more money to do what we need to do for Stony Creek the school. But we do have that 18.8 million dollars. Far as I know it's earmarked for Oakwood. But I like what he said. If we can find if it's $300,000 that we need to do for Oakwood, you know, we

039got to go back to our county commissioners. I'm glad that two of them are here. And I also like to say I'm glad that the county commissioners have been working with the school board because they have. They gave the increases for the teachers as well and for support personnel. They didn't leave anyone out. So we I had talked to them. But we know we're going to have to go back again and figure all of this out because we have to have some matching funds. But I believe in Jesus. You could send it down there to DPI and they say we're a low-wealth county. We don't need the 5%. So, you know, we just got to stay focused and not keep our eyes on who did what with what mistake. But that we have 18.8 billion

040and we need to help Stone Creek this way. >> All right. Let's take that for your hand. >> Okay. Ms. Blackwood, you must not see in the county commissioners meeting. >> No, >> Okay. Well, Mr. Stokes made a comment. Please correct me, Mr. Stokes, if I'm wrong. But you made a comment to the commissioners that they did not have to come up with the money that we were going to use our capital outlay next year before the board has even discussed a budget meeting. Um so, therefore, I guess the county commissioners feel like they're done. They off the hook because you stated that in your meeting. >> Well, Ms. >> Let me Let me I mean, she asked she asked Mr. Stokes a question. >> Yes. >> she making a statement? >> Can you repeat

041your question? >> You stated to the county commissioners that we were going to they would not have to come up with that money. Well, it's in the meeting. He said it at the meeting. >> I know, but we're going back to the same thing. >> No, it is not. >> Well, you're asking him the question. >> Yes, thank you. Um, you stated in the county to the county commissioners that they did not have to worry about coming up with that money. The nine, whatever it is, million dollars, pretty much. Um, that we were going to take it out of our capital outlay that they give us for next year before we've even had a budget meeting. This was discussed. >> So, the capital outlay that I'm referencing is the public capital outlay fund that's allocated

042to Caswell County. It comes from the state. There are four pots of money in that fund. You have ADM fund, lottery, you have a um needs-based lottery, and then I cannot remember there's another lottery fund that's based off of um some money from the lottery. So, one has about uh about the new car, I think I stated it was up 2.2 million in one account, there was 857,000 in another account, there was 900 some thousand in another account, and this needs-based grant account has now had 12 million dropped in it already from the state. That is the outlay part I was referencing. If it was interpreted that I was talking about Al Caswell County Schools count outlay, then you're mistaken. >> Thank you. >> Yes. >> I think it was interpreted wrong cuz I know

043that um the county commissioner in turn Melissa Weems and when you said that, I understood you to say um one of the commissioners said, "So, you will not need any capital outlay for next year." And you said, "No." And then the county manager said, "So, you're not going to need any capital outlay." And you said, "Yes." So, I think it was a whether misunderstanding or not. And I think too, one thing from that meeting that needed to be clarified was how much money the commissioners needed to pay the first year, the second year, and the third year. Cuz the first year, my understanding is 70-some thousand dollars. The next year was four or 500,000, and then the next year was the equivalent. So, I think that probably wasn't communicated well because it sounded like during

044the meeting it was more as we go, but it's not a as we go. It's every year certain amounts. >> 3 years, so. The county that's part of that. So, the $909,000 5% match would get stretched over three fiscal years. Being the first year would be the least amount. Second year somewhere between 430, 480. Third year the same thing. The problem and concern is That's the problem. The challenge we have is when we are looking at building and construction, what's going on with everything in the economy? Every prices are going what? They're going up. So, we were trying to make and I say we, I'm talking about me and my team are talking about trying to start it sooner than later because if we wait longer, it'll cost more and less will get done to

045impact the students and the community of Oakland Elementary. >> And what else is there? >> So, I also understand that the county has got a contract that this board has never seen. And I don't understand how commissioners keep getting information that this board has not seen. >> See a contract? >> What contract you talking about? >> Your county attorney's got a contract, right? >> I called Russell. He's not sure what he's got going on. >> Well, they said that Russell had it during the meeting over for him to send it. So, you haven't seen any contract? >> So, what I sent it's what I called. They asked me to send all correspondence that there is a another form that requires the signature of both chairs to talk about the funds, to verify the funds, and

046verify the match. That form is due in April. Okay? So, I sent that form to I'll call Melissa, I'm sorry, to the to the deputy manager because they asked because it was my understanding from that meeting that the county commissioner wanted their attorney to look at all forms because there's some forms to deny the grant, change the amount, change the scope of work. There's opportunity for that. So, that's not a contract. That is an agreement that the state has put in place regarding these base grants to monitor the funds. Each year we have to submit a form where we started, where we are, where we finished. None of that has been done. The only form that has been signed by anybody in Caswell County for the needs base grant is the application in which Mr.

047Battle and Mr. Chairman signed. That in order to move forward, the next form would need to be signed and agreed upon by both boards. Um and that helps us map out the next progress. >> Now, you say April. What what day in April? >> It's due April 1st. Um but it's due April 1st. Um I mean I I I I I I I I I I I I I I I I I I I I Now, that I hadn't seen one that has a penalty saying if you don't turn it in by the 1st, you don't get the money. And so, that that's the place I'll put it at cuz >> I guess I'm back to my question. How does that board have it or that manager have it and we don't have it? Why

048are they saying stuff that we've never saw? >> Well, we received that form and I forwarded that form to You are correct. You all have not seen >> So, why does this keep happening? >> Well, you don't know what you don't know. >> That excuse don't keep going. That that excuse is worn out. But what I'm saying is you can't keep covering up You can't keep covering up the dishonesty by I don't know, it was my mistake. Either we're going to be transparent or we're not going to be transparent. >> So my So with the dual meeting, my intent was for both boards to sit down with the former Dr. Buckner. Because it needs to be both boards at the same time. >> But then why do they have it and we don't? We got

049a packet of information that could have very well come in for us to review. >> All right. I'll make note that you guys get it tonight. >> And then the just the last thing I want to say while we're clearing it up is also Mr. Stokes said that when Mr. Yarber come up here to sign the paperwork that Ms. Kimrey give him the packet to sign, and Mr. Yarber corrected that and said no, Mr. Stokes give him the paperwork to sign. That shouldn't be put on Ms. Kimrey. That was another discrepancy of the many we had in that meeting. >> Mr. Yarber? >> I want to make a motion based on this map, this needs-based grant. I want to make a motion that we contract with Dr. Doug Barker to manage this needs-based grant, this

05018.8 million, and this 900-plus thousand and to help with our budget. >> I second that. >> It's been moved and properly seconded. Is there any more discussion? The motion is >> Um Say what you said again. You made a motion to do what? >> That Dr. Doug Barker, we contract with him to help us manage this needs-based grant and the additional 900-some thousand dollars and help with our budget. >> So, are you saying for clarification, are you saying manage like >> Help Just help with the building of help with the dispensing the money, help with taking care of this these repairs at Oakwood, helping with project. >> To be a part of a team or or to be in charge of it all together? That's what I'm trying to understand. >> That would be what

051the board agrees upon. >> Well, I'm I'm trying to get clarification. >> I'm saying for him to be over it. >> So, we need You're trying to say we need to hire somebody to be over this project and over the part of when we get the the 900,000 dollars? >> Yes, ma'am, to manage it. >> To manage it. >> You done? >> Yes, sir. >> Mr. Webb. >> So, just I'm going to clarify, too. So, you're saying that we would hire Dr. Booker to be a consultant to this board. >> Yes. >> This board can hire consultants at any time to consult and manage these projects and help keep these funds together so we don't have the problem like we're having at 880. >> Yes. >> Let me ask you a question. This is kind

052of unusual. Mr. Mr. Claghorn and Mr. Hope, have y'all seen the application? >> Yes. >> When? >> Um at the last meeting already. >> At the last meeting? >> I I Excuse me. >> But at the the last March what, 16th meeting? >> Yes. >> Okay. And no decision has been made on the matching 5%. Is that Is that correct? So, there's no commitment been made. Okay. That's what I thought. Thank you. Any other discussion? All right, the motion is before you. Any I'm sorry, Ms. Knight. >> Question. So, in the past we from CASO have um has gotten the money or just like the three mile development the three mile district >> No, no, no. That was completely different. >> Okay. So, anyway, they get it was put up part of the funds came

053through for the construction of all the answers. >> Was it money in that grant to hire a project manager? >> No. >> The county dispersed those funds, not the school system. >> Right. But But because of the project, was there a project manager, a person that made sure things got done, and made sure invoices were submitted for completion and payment and that type thing? I don't know. You I'm asking. I want to know the difference. So, there was a project manager hired as a part of that project, is what I'm asking. >> Okay. >> Not separate. Not Are you asking not >> No, not separate, but I mean there's a I mean, I guess when I was at working down there, you know, on the big projects we had, they hired a project manager, and

054that that person oversaw the project, and then they're the ones that made sure I guess certain phases were completed before the paperwork was submitted, I guess Mr. Richardson paid the vendors. So, the the high school project did have a project manager, is what I'm asking. >> Yes. >> Okay. It wasn't paid out funds. It was paid out of what funds? I guess that's my question. What funds would that be paid out of to hire a consultant? What funds? >> It's local funds, I'm sure. >> Oh, so that's local funds. >> Okay. What they What happens is you have an an engineer or you have an individual that oversees things to be sure they're on schedule, that the building properly properly built. And I think it and in this situation, it would be Gray who does

055that specific thing. I think the motion is different, though. The The motion is being made is over and beyond that. We want somebody to help communications with the board with regard to these things. It's separate and distinct from what you're talking about. You talk about the project itself. Dyer and Davis did it with the high school. Dyer and Davis did it with sound. uh Brady I think did it with Dylan. >> You have a question for him? >> For him. >> Go ahead. >> Okay, because you've been here longer than I have in this position. So, when you get the grant and it's awarded, like you said Dewayne Davis, when they get the grant, they have a project manager for that. >> They You have a professional engineer or somebody else that does the work

056for the board, but that's not what the motion is. >> That's That's correct. >> The motion is is separate. The motion is We want somebody to help the board with the communication with the commissioners over the 900,000. Help somebody with the board understand how things go. You know, so it's a It's different. >> Okay. Let me give us first. Let me give us first. >> Yeah, I just said the question about where the funds would come from. >> Okay. All right. Mr. Lowe. >> I would just say with all the discrepancies with all the discrepancies that we've had with the 888, with this, and now we're going into budget season, I'm not sure that it wouldn't be a great idea for the board to hire a consultant to consult for the board. Because if this

057goes south, if the budget goes south, if there's other discrepancies or dishonesties that happen, this board is on the hook for it. So, whoever we consult with, hire them. I'm in agreement to pay for the consult. >> Ms. Bagley. >> Um I just want to speak on the past cuz when Walker came back in to help us, we were kind of in a situation, and he really stepped in and straightened our budget up. I'll have to commend him. It was well done, and I really feel good that this will help us, too. >> Ms. Knight. >> Okay. My question was I don't I understand about the engineers and all this kind of thing. I was asking had the board previously hired someone like she's asking about for Dr. Barker to oversee. >> That answer is

058no. >> Okay, that's what that's what I was >> Now, let me finish. The motion what she is saying is over and beyond the acting engineer. The only concern I got about the motion is is Doug Barker going to agree to that. That's number one. If he does not, then we're right back to where we were. Okay. You can always say a consultant which gets you off the hook. And you going to have to use local funds. You cannot use any other funds. I'm pretty sure. So, that's the part you're looking at. So, that's the part I got with the motion when you say Doug Barker has Doug Barker. I'm not going to ask you have you asked him or have you agreed, but that would be the fall back if you did that if

059it were to pass. >> I just I do and I have not reached out here, but I if if he said no, then we could come back and say >> Well, that's what I'm saying. >> make a different motion. >> Right. Got you. Let's do it. >> I just want to speak to Ms. Knight. Okay. So, Ms. Knight, they had a project manager that went to the county because those funds were dispersed from the county. So, they would come I was on the tail end of it when we come on the board, it was finishing up. They would come to us and say this is done, this is finished and we've submitted it to the county for payment and they would pay and that person continuously come and presented to this board and mechanical commission

060board on where it was um I don't even think he worked for the contractor. He was somebody I guess separate that did that and and he handled all that stuff, but we were not dispersing the money. The county had to be comfortable with him cuz they were dispersing the money. >> Barker, that's why I was asking cuz I know like we had projects that dealt with the community college and we had hired someone to come in like that and they worked with the uh professionals with engineers and whoever that was doing all the work on the project and um the the company that was doing the work, the engineers, and all that kind of stuff to make sure things were being done promptly. And then they reported back to my boss with the academic um

061leader, the vice president of finance, and then from there we submitted our paperwork to Richmond for Richmond to pay the invoice. So, that's why I was asking. And I guess if we did somebody if you're going to make the motion, I would rather than put in the person's name in there just say her. And then I guess you would have that leeway. You know, you won't have to come back and ask. >> I'd rather leave his name in there. And then if we if he says no, then we can come back and I just know what a good job he did. >> Chris Battle. I don't mean to put him on the spot, but you remember who that guy was who did it for the high school? >> Yeah, I do. >> Bill Ball. Okay.

062And and that's what That was over and beyond uh Derek Bradner was actually overseeing it as far as the school system's professional engineer was concerned. And then he did it and there was a problem with that because in the end he wanted one thing and he ended up doing it with warranties and stuff. There was some real issues with regard to some of the warranties. >> Yeah, I was going to say that. >> Okay. >> Bill and Davis was helping at the time. >> Okay. Joe. >> Well, my final comment would be you know, she's also saying a consultant out of regular budget. And you know, for the last 2 years we have took a lot of money out of the capital outlay and the reserves and our regular reserve, and you can't take that

063so much out of there no more. So, we got to find a way to be budget neutral with what we get from the commissioners to make this budget work and only go into that for emergencies. We can't keep planning that as part of our budget. We can't keep taking three and four hundred thousand dollars at a time out of it to do things, or it ain't going to be there. And I think we all heard everybody didn't go to the fall conference, but the fall conference, those districts in the mountains talked about if they hadn't had that fund balance, they would have been bankrupt. All right, cuz I think they just got their FEMA reimbursement in the last 90 days from the flood that occurred what, 2 years ago? So, we just can't keep depleting.

064We have got to have some capital reserve and not spend >> Anybody else? This black. >> So, um I know the the motion is one of the four is to um so make sure it's to have someone to consult or to have Dr. Barker to uh look over the paperwork or work between the commissioner board and the school board um to pay a salary to look over the paperwork or to um figure out how we going to find the money um with the commissioners and with the school board. I'm just trying to figure out what would be what is what are we asking for him to to do because we already got the 18.8 million and so the way I think just me thinking out loud here is that uh the commissioners have to look

065at their process and look where they may think that they have money to help us with some matching funds and we have to do the same thing. So, are we I don't think that personally I don't think we had got to the point where we weren't communicating uh what is needed. Cuz what's needed is the 5%. So, I'm that's why I wanted to get clarification. Is what role are we asking Dr. Barker to play? That's what I don't quite understand because we already have the 18.8 million. So, you're saying we're going to go into fund balance and pay a salary to take a look at where the commissioners have some money possibly and take a look at where the county has money possibly. Is that what we're trying to do? >> I think I can

066get you out of this whole crux. >> ahead. >> I can amend your motion and use the term consultant, which could be Dr. Barker or could not be, rather than having to come back if he says no. Do you follow what I'm saying? >> I don't agree with that. >> No, no. I can make an amendment and then you vote on it. That's what that says. My I would like to amend her motion to the fact that we hire a budget consultant to cover our budget processes, which would include our regular budget, our needs-based grant, and any other funds that we have. And the the money would come from local funds, which would not present prevent it being Dr. Barker if he agreed. That's going to save you time because if he says no, then

067we got go back to somebody else. That would be my motion to amend her motion to that aspect. If there's a second to that >> Yeah. >> No, no. It It has to get a second or it dies. >> I second. >> It's moved and properly seconded. Any discussion on that motion? I'm sorry. Go ahead. >> So, you're saying that we will ask him >> No, no. What I said was we make a motion to hire a consultant to help with our budget process, >> Yeah. >> which leaves you the way to It could be Dr. Barker. Do you follow what I'm saying? >> Yeah, that could. Mhm. >> Yeah, that's a yes or no with the back and forth. >> I know. >> All right. Listen, Blackwell. >> So, you're saying with the whole

068budget >> process >> the whole budget process >> Correct. >> not just for the >> Not for the need that's there. >> Not just for the need grant basis. It's to uh with the whole budget process. >> Okay, Kendra. >> Well, I'm not sure why we wouldn't ask him first cuz that was her original motion. >> you I didn't say you couldn't ask him first. >> guess my question is this is not a superintendent decision. This is a board consultant. So, the board would make the hiring decision. >> That's right. >> Okay. >> That's my That's That's my rationale for that. >> So, we have to vote on the amendment first. >> Correct. >> What did you say? >> You vote on the amendment first. Any more discussion on that? All right. All those in

069favor of the amendment raise your hand. All opposed. The amendment carries. Now, you vote on the main motion. All in favor of the main motion, which was to hire Dr. Walker, raise your hand. All opposed, raise your hand. All right. The situation is Miss Chambers to the motion passes to hire consultant for the budget process, which the board will make those decisions who we contact, which could be Dr. Walker. >> Okay. So, when are we making those decisions? >> Hm? >> I was going to ask that. >> When when we uh That's the end of that. I mean, you know. It needs to be done right away. >> We got a budget meeting coming up. So, >> I'll get a clean bill. Okay. Anything else on that? >> I'm not sure I got the amendment.

070Who voted which way or something? >> You didn't get what? >> I'm not sure I got the right name of >> The people who voted for the amendment would be Blackwell, McGee, Battle, and Knight. Opposes were Begley, Smith, and Lilly. The main motion to have Dr. Battle devoted is just the opposite. Got it? Okay, very good. Anything else on the main motion? Anything else? All right. Next item. You have anything else on the old business? All right, consider journey. You have one, two, three, four items there. Any concerns about the the motion for that? >> Mr. Smith. >> You got a second? Mr. Knight, any discussion? All in favor of the item, consider journey, raise your hand. Opposed. Motion is carried. Number two, uh Mr. Stokes. >> Yeah, so coming to our portal by the

071executive director of federal programs element in K8, uh Ms. Beavers to give us an update on the NL Dillard Middle School instructional coaches for the 2026-2027 school year. Ms. Beavers, you have the floor. >> Sure. Good evening, board members. Um I'm coming to you this evening with a recommendation for the approval and renewal of funding um using Title I funds for two um personnel at NL Dillard Middle School, specifically those serving in the role of instructional coaches. If you can recall, those positions were funded from carryover funds that we had a large amount of this year. Um we are not in the same place, which is a good thing, with our carryover funds. We were um requested by DPI to work those and spend those down. Um and so if the um approval is made

072for the recommendation for the continued employment, um I would ask the board to consider that these would need to come out of the allotted funds for fiscal year 2026-2027. >> And you got an increase? >> No, sir. And I did put down on the handout that you have just to show you over the last 5 years we have a general allotment of 900 plus thousand dollars. It has reduced from about 920,000 down to 912. We do not anticipate any decline in funding for this year that we received from DPI so far. >> Thank you. >> You're welcome. >> Any questions for Miss Beavers? Go ahead. >> So we were down to one, so we will have the same two remaining for next year? >> That is my understanding. >> If they choose to remain, the

073county can choose this amount. >> And also if on page 34 Miss Brooke, if you could take a look at that, all $89.59. If you could take a look at that, page number 34 will be on that. >> So I got >> So what is the total the allotment? You start with 921384. >> That's Miss Beavers. >> Oh, it's it's my mistake. I'm sorry. Can you repeat what you said? >> You're off $89. >> Yes, ma'am. We had an increase of $89. I apologize. So we get a separate allotment. I think that's what Mr. Brattle was referring to. It wasn't substantial. >> Right. >> Yes, ma'am. We typically around December 1st, we typically get an additional allotment. In years past it's been greater than $89, but yes, ma'am. >> You're correct. So >> So that

074is the total allotment. So you see on the very first page, this is actually a snip from CCIP where we submit our grant. You see that that's um the 921384 right there. Yes, ma'am. I'll update that for you. >> Thank you. >> Yes, ma'am. >> Any other questions for Miss Beavers? If not, thank you Miss Beavers. >> Thank you. >> Uh next item uh budget amendment number three. >> I'd like to make a motion. >> I'm sorry. But wait, hold on. Let me just finish. I'm sorry. I was excited about the money. >> I wasn't going to ask anything. I was just going to go ahead and >> I was excited about the money. >> Mr. Chairman, I'll make a motion to approve the construction purchase for number four. >> All right, good. >> I'll

075second. >> Any further discussion? If not, all in favor raise your hand. Thank you, Vivian. I I tried to get ahead of you. Okay. Uh item number three, budget amendment number three. Got you. So, turn over to Woman Nan. >> Please approve. >> Nan, can you hear me? >> Yes. >> Oh. Sorry, I'm a little chilly. Um this is a budget amendment to take some money um to put into our contingency. Our contingency is about down to $5,000, and this is where we take emergency items out of that we were not expecting throughout the year for capital outlay. Um I wanted to bring this to you prior to spring break just in case we had something happen over spring break, we were able to fix that because most of our emergency items that we've been

076having recently were several thousand dollars and not just a couple hundred dollars. And with the contingency being down to about 5,000, this would just boost it. If we do not use this money, it goes right back into our fund balance. So, it's not a you lose it or you It would If so, if it's not used, it will go right back into fund balance. This is just a budget amendment prior to something happening, and then we have to bring a >> It should be a safeguard. >> Mhm. And of course, in general, anything over $10,000 would come to the board anyway. >> Question, Vivian. >> Okay, we got three three months left of school. Miss Pam, why could if it was an emergency, how come we We leave that money where it's at now, and

077then we get cold like we have in the past if you want the light pole there. But if it in case of emergency, we said we would. >> That's fine if the board uses it. >> No, I'm just asking. And you know, that's just my thoughts with only 3 months of school left. >> Okay. So, you said it's 5,000 up in there now? I tend to agree. When you move it, it always gets spent. There's never any left, so I mean it's up up to the board's approval, but if it's in there, it's spent. If it has to come before the board before it's spent, then >> Okay, that's fine with >> It's to the discretion of the board. That's why I brought this deal. >> Anyone else? >> I just kind of like those

078two comments. If you need it, >> Okay, that's fine with >> we have that. >> So, is the board okay with it being pulled then? Cuz it >> I mean if we need it, we >> Cuz if it's a if it's an emergency, yes, cuz that's what these funds would be used for. >> If it's an emergency. >> Correct. Okay, that's fine. >> Everybody agree with that? All right, thank you. >> thank you, all. >> I'll continue. So, based off of the conversation earlier with the walk-through at the capital outlay project, item number four may not be necessarily needing an action. I just want to remind board members what's in your packet. You have packet information for items on here. It was also requested for the quotes for the civic center, you have that as

079well. And so, it's my understanding that on March on the 30th, uh they'll do some walk-through, and then this board will come back together to decide how to proceed forward with the capital outlay A&E projects. >> Okay. >> Based off of the conversation we had earlier on unfinished business. >> All right. Everybody agree with that? Okay, number five. >> All right, so policy 2310, board members you have a hard copy of this at your table stations. 2310 is our public participation at board meetings regarding public comments. This was an item brought to the agenda by a board member, so I turn it over to the board. >> All right. Miss Dr. McGee, you brought this up. I'll let you speak first and then we'll have other comments if you do. >> Yeah, I just wanted

080to say that I absolutely value and encourage parents and community members to respectfully voice their concerns to the board this this evening. I think our board chair was intentional on referencing or reinforcing the expectations for public comments, but I do want us to look at the part C or part C where reports and complaints. You know, I feel like every you know, a staff member or whomever should be held accountable if it is deemed necessary. But I feel my concern was um as a board you know, we need to make sure we need to maintain credibility and professionalism, you know, on our own as well as you know, coming from people. Because you know, I'm new well, I'm no longer new. I was new and I'm learning procedures and policies and trying to do my

081best to represent and be a representative of the community that you know, voted me here. And but you know, just like you know, we all should be held accountable for whatever is right or whatever's wrong, but I just hope that you know, going forward we can make sure that our public comments are aligned to the governance of our role and maintain, you know, the credibility and professionalism on how concerns should be handled. I I people don't always agree with the way administration or teachers or whomever um do things, but that's why we have policies in place for, you know, grievances. They can come to the board. We want to hear the concerns cuz how can we make changes if we don't hear about it? And sometimes people will call and tell us things, but I

082just want us to make sure we keep it at the level that when it does come to the board, we are willing to listen and will move forward with making those necessary changes because sometimes when you come people come to the podium, sometimes I haven't heard anything about it. So, I'm trying to take it all in at one time versus if I had known about it ahead of time, I could have done some research. But with that is not our um job to to conduct the operations of the schools. That's the administrators and the teachers and people that we hired with the confidence of put places in them there. But then it's our job to help support, you know, families and community and our staff um and do the necessary things. But I just wanted

083to make that comment. Um it was put on the agenda, so I just wanted to share my thoughts about that. And that was based on prior, not tonight's um cuz it's already on the agenda, but just my concern and I felt like it should be expressed and that, you know, we all still have things to learn and we still have to conduct ourselves as we were placed in this position to do. >> So, um well, Mr. Geary asked us to be put on the couple I guess right after our last meeting and then they actually referenced this policy a lot during the legal um well, that we had this week. And one of the things that about is number one, ours talks about item C, but they say you can't stop and you know, people

084have the right to come and express their self here. Without going through all these steps, you can't stop a tax-paying citizen. But what I got out of it most is, and we can do this at a work session, is they talked about having some teeth in your public comment section to reference. So, when folks do get out of line or do start calling them names or something like that, they said if you do not have it in your public comments policy, there is nothing you can do about it cuz there's no teeth to back it up. We really don't have a lot of language in there um for that. And so, maybe something we want to think about adding some language and looking at what others have legally so that we can. And they were

085talking about how cases that had went as far as the Supreme Court um were backed up based on what the information in the policy said. And if nothing is listed in that policy, then it's hard to stop somebody at the podium or you know, do that. So, um again, that's nothing about tonight, but that's what they talked about on our legal conference last Friday. And so, maybe something we want to work at putting some different wording under section B and rewording section C. >> Personally, I think the whole process needs to be addressed for the simple reason, if you start with part A, ever since I've been here, that has not taken place. People skip over A because they want to be here. All right. How can a person say, "Well, superintendent, I want to

086say so-and-so." Then you say, "No, you can't do that." That just creates another whole atmosphere. So, personally, if you notice in the information that I read about the comments, public comments, it's not always aligned with what we have in the policy if you read it closely. Uh, when you talk about uh donating your time, I've never known since I've been here for a group really that really wants to give up their time. Uh, I think like Mr. Little said, we need a work session to make sure that we have a good policy that people understand. And I don't care what kind of policy you have. When they get up to that podium, you don't know what's going to come out of their mouth. Something like that. That's just human nature. I've been here long enough

087to know that. I'm not stupid. Uh and in fact, but you want to be fair to the citizens cuz they want to express themselves. But personal attacks and things like that, that's that's not necessary. So, I would suggest that when we have our next work session that we definitely address this one right here. I'll tell you one more then I'll give it up. If you don't ever have anything to do, watch New Hanover County Schools. That's on Wilmington, North Carolina. They allot 1 solid hour every meeting at the beginning. Before they do anything, that's the first thing they do. And the only reason I'm saying that, you know, I won't bore you, but I was in summer conference and it that came on TV and they were going from A to Z. I mean, it

088it didn't matter. But they they allot 1 solid hour, so I want to push that we do this in a work session. Is that all you have? >> So, somebody's listening on to this meeting right now >> Sure. >> and they're not um a known person on my phone. So, this is the text I just got. If any employee is known to come to the board, their position is threatened and coming to meetings are discouraged stating we don't need to be there. And they're saying it's coming from central office. I'll leave it at that. I'm supposed to be at a meeting for my school and was told to watch online. That's Texas law. >> Is black. >> Um I I guess I could Google it and I would but because I don't want to take

089a sample out. Um the disruption by any person and I do agree that we do need to take a look at our policy. But when you do have disruption, what should happen? What what should happen? Mr. Chair. >> That depends. >> I think what does it depend on? >> That depends. Let me give you an example. I used to be a county commissioner. And I was in a meeting one night. This was early on. Probably '97, '98. And we had an individual that almost came across the table to the county commissioner. So from that point on if you go to a county commissioner meeting now, there's a deputy at every meeting. You don't know what people are going to do. Uh I was not involved in it but I witnessed it. And the same thing

090could be done here. >> I mean I just I wanted to know because once you >> That's your own law attorney you got. >> Yeah, once you turn the meeting and you know >> I recessed the meeting. >> You recessed the meeting when >> But that didn't stop it. >> Right. So I wanted to know what should have happened next. >> I can't answer that. >> it that you can't do? >> That ain't I can't answer that. >> not Is it because it's not in our policy? >> It's not in the policy. >> Okay, so that's what we >> But you never know. If they have Sorry, go ahead. >> It references general statute but uh I think that they just talked about it at the legal meeting. But I think it gives the chairman

091the authority to have the person asked to leave but I guess we would have to have a officer on the side. >> Right. >> Um cuz we can't physically remove anyone. But the chairman has the authority to ask someone that is in disruption to leave the meeting. >> And I've seen boards stop the meeting, conclude the meeting, everybody go home. But what does that solve? >> But that's that's unfortunately exactly right. The chairman can't hold it. >> That's what I'm saying. >> And what do you do? Chair calls law enforcement. Um Once this shows up, law enforcement, what do they do? >> They ask them to leave. They ask for a minute. Yeah. Let's try to spot that. Then you have a bad situation. So it's a case-by-case situation. What do I do? >> Right.

092>> Do I stand up and run around? Do I stand up and run him out, whoever he is? Um And people have to know, I mean, and and and I explained to her um it there comes a point when it's disrupt. And if it's disrupted, that's when it's a problem. >> Correct. >> And you can say what you want about the and all this other stuff, there's the public comment stuff. But when it comes to results, when it's disruptive, well, it's just purely a nasty you know, attack on somebody. >> Okay. >> Then there's a problem, but the chairman can't hold it. >> The chairman stands for order. Yes. Thank you. >> Well, I got a question. How do you know by our sign-up sheet how somebody is speaking for a group that gets 5

093minutes? Cuz one person got 5 minutes because they said they were speaking for a group. >> Okay. >> Uh there was no clarification that they were speaking for a group. >> But I mean >> And the policy doesn't tell you that. It it says you can, but it doesn't have specified say, "Hey, this number of people need to sign up and say, 'Hey, I'm going to let John Jones speak for me.'" And I think we can clear that up. >> Right. >> Cuz since I've been here, very few people do that. >> Yes, sir. >> They will speak individually, you understand? They also not All right. Thank you for bringing that up, Dr. McGee. >> Welcome. >> All right. Uh number six. >> Just one more thing. >> I'm sorry. >> So we are going

094to work on this at our next work session. >> Next work session. Thank you. go. >> And and what >> I'm sorry, Mr. Bell. >> Go ahead. >> Oh. You don't mind me going over some of the video doing systems, uh, policies? There's not a lot. You can't There's some things you can do, but but there's not a lot you can do to save the public body and you can >> Well, the problem is, and I've said it before, people are accustomed to the county commissioners having a deputy. I mean, that's just automatic. You go in there and you add it out. I would hate to us to get to a school board where we have to have a deputy every That doesn't That doesn't sit well with me. But sometimes you have to do

095what you have to do. All right. Next item. >> So, the next item is the 25-26 calendar changes due to the missed instruction day of March 16th, 2026. In accordance with state law in North Carolina when schools operate on a partial day, such as delays or early dismissals, the original scheduled instruction time may still count toward the minimum required instructional hours. As a result, not all weather-related lost time must be made up provided the district meets the overall instructional hour requirement. As a review of the 25-26 closures and delays, data confirmed that the 2-hour delay on December 10th does not need to be made up, which gave us 2 hours. Based on this, the district, uh, remains on track to meet the state-mandated minimum of 1,025 instructional hours. Although the most recent full day closure,

096Monday, March 16th, presents a 6-hour of lost instruction, the district has already accumulated the 2 hours that are not required to be made up, leaving 4 hours to be made up to ensure full compliance. The option that I'm proposing for the board to adopt is to add time to the end of the elementary school day. minutes added to the end of the day starting as soon as possible for the remainder of the school year. >> I also give the option that you if you didn't do that, what would it be? >> If we didn't do this option, we could go to school on Good Friday for for half a day or we could extend the school year, change the required work day of June 10th to a early day and then make the four the

097last day of school a four day or we could use a day of school during the week of spring break. Those were the options. >> Um I know it's our option, um but I would kind of had like to had the elementary schools' input. Um I know it's just 5 minutes and 5 minutes really we probably not going to do anything besides line up to go to your car, but I still would have liked to had the input of elementary what we got to this point. >> And Miss Beggar, we we we thought about that as well, but I would have to create a survey and have the board approve the survey for me to get the input uh actually for the survey because surveys have to be approved. >> It would It's not the

098whole principles. >> This board told me any survey you wanted this board to approve. >> No, I'm talking about like input of the principles, what they thought. >> Okay. >> I mean a survey. >> A survey? >> Do we know how many we got Do we know how many school days we have left, I guess? >> 40 I think it's 40 eight. >> 48? >> We did the math and um it was 5 minutes added to the end of the day because uh initially it was suggested to add to the beginning of the day and that question was absolutely no cuz we've already added 10 minutes and that's already put a strain on parents trying to get to work already. And things of that sort. So, the 5 minutes at the end of day is

099our only option unless this board directs staff for us to make um to move the holiday off of Good Friday to Monday and then turn Good Friday into an instructional day. Um and then you could do an early release day to make that up. And that would not add 5 more minutes to the end of the day. >> I know we need 48 days. I'm asking do we know how many days left? How many school days do we have left right now? >> How many days left of school? >> Yes, sir. >> Do you all have a calendar count that right quick? I can't count it. I just wanted to >> It's not. >> I just wanted Did you say Did it make the last day of school Did the last day of school make

100it a full >> So, we've already amended the last day of school with the last inclement weather week. Added more time. Even if we made the last day of school a full day of school, we would still be short hours. >> How many hours would you be short? >> About 2 2 and 1/2. So, we would still have to add another day. So, it seems simplest to add 5 minutes to the end of the school day. Therefore, Good Friday is still protected. The week of spring break is still protected. And that >> So, >> It's not. >> So, um if they did We did say something about Good Friday a half a day. And my concern would be then parents would have to get daycare, especially the elementary. That would set up another problem. Um

101>> Face face. I'll recognize you. Just wait just a minute. I will. You done? >> Um that's why I was going back to with our Good Friday. Is that what you were saying Good Friday for a half day? >> So, the only Yeah, Good Friday would be an early release day. It wouldn't be been day of school. We have to make up four hours. So, the four hours and let me just clarify the four hours could be on Good Friday. Now, people may say Good Friday is a holiday. You're correct. You have to amend the 2015-2016 calendar to say Friday is no longer the day we use the holiday. We move the holiday to the Monday. So, the holiday is still a holiday. Giving four more days of spring break. And then or we could

102add another day at the end of the year which is a required work day. But, that would cause other concerns as people have already They'll cause other conflicts. Okay. So, it was proposed to add five minutes to the end of the school day. Potentially starting tomorrow or Wednesday. Now, >> We have We already added 10 minutes to the beginning of the school day. So, is that not accounted into that time? >> It is already accounted for the lost instructional time. >> It's been a very unusual year in terms of I know. >> Yeah, it's not over. >> I know. I hope it is. >> We're just patching. >> Yeah. But, we don't want to lessen or lose the spring break or the Good Friday. Yes, ma'am. >> I just want to say one thing. I'm

103a teacher assistant. >> Right. >> If we add on five minutes, that's going to make us have to work longer. And then y'all have to pay for the teacher assistants. Because the teachers it doesn't matter, they're getting salary. But, any staff that's not certified, we would have to be paid for a longer amount of time. And we already can't go over a certain amount of time. >> I understand. >> To do our job. And we have to clean up the classroom when we get finished with the day. If you say five o'clock, we won't get out till 3:15. And it takes us probably 25-30 minutes to finish car riders which is longer than most schools. We would be working longer hours and you would have to pay us more. And I don't know if you

104have that in your budget. I don't know. >> Well, just let me ask you a question. What would you prefer? >> I would not prefer >> Dismissal. >> I would prefer a call it. I mean, what's the point of having >> You you can't call it. You can't dismiss it. >> Well, >> I'm just asking. No call, people going to do what they got to do here. >> But having the day on a good Friday would be better than having to do this >> Or do it work. >> I understand. >> I mean, or do you? >> I understand. Got you. Y'all. >> Let me start Correct me if I'm wrong, but if we add the time at the end of the year, that seriously messes with our exam schedules at the high school. A

105lot has to move around. >> If >> Uh so, yes. So, right now, the last day of school is June 9th. >> Right. >> There are some required work days for staff after. We could make June 9th a full school day and then make June 10th your early release day. That will require us to move all testing back a day. As well as that would could potentially cause issues for the high school because they really need two days to turn around for graduation. So, that would put them getting out on Thursday and graduation's on Friday to verify grades and things of that sort. So, that cause that concern. So, either way, we make adjustments to the calendar, there will have to be adjustments made to what we have to have in place. So, I would

106just back up because when I met with um met earlier with pre-pre meeting this meeting. The options I had were one, add 5 minutes to the end of the day. Go to school a half a day on Good Friday. As well and or changing the last day of school from June 9th to June 10th, making June 10th an early release day and adding time to that. So therefore, all none of those options all those options causes challenges. So, I wanted to provide the board options because we have to make the 1,025 instructional hours um to be in compliance with the law. >> Yeah. >> Yes, ma'am. >> I would like to say if you did add 5 minutes to the end of the day that you would ensure that all elementary schools go to 3:15

107at the end of the day. >> Absolutely. >> And that's not currently in >> I understand. >> It's not fair. >> I understand. Any other comments, board members? Yeah. >> I think it's a no-win situation. No I mean, everybody's not going to be happy. If you go 5 minutes, people are upset. If you go at the end, the high school will be upset. If you take Good Friday, um a lot of folks are going to be upset. We've got to have teachers to cover the classes. Um You know, we could, I guess, have elementary go that last day of school and not mess with the high school. Cuz their hours are in place. Or we could do the 5 minutes. >> So, if I can add to put context to that, the elementary school day

108is our shortest instructional day. The middle school and the high school go to school longer. >> Share buses. >> Because they share buses, things of sort. So, the the group of students and scholars that's impacted most by calendar law, we have to go by our shortest instructional day, which is elementary. So, yes, you could state dismissal at the same day time, and you could change only elementary's dismissal at the end of the year. Or, you could only let elementary go on Good Friday. You could just do elementary because elementary is the That schedule is the schedule in which we need hours. If I can say so, you know, I'm not saying that's a popular option, but I'm just I'm just I'm putting it out there just to give clarity to Mr. Little's suggestion why he's

109why he selected elementary only because our elementary day is our shortest instructional day. >> Mr. Blackmon. >> Um the young lady mentioned that and um I guess this may be finance's question because she brought up the fact that if you add the 5 minutes, does that throw off the TAs, the other, you know, uh support personnel over their hours? And would that put them into time and a half? I personally I hadn't thought about it from that perspective, so that's why I'm asking you the question. >> Any hourly employee that works over hours a week goes into comp time, which is time and a half. >> Clean that up a little bit better. In specific, the 5 minutes. >> Come to the podium and speak. >> I don't >> Come to the podium and speak,

110please. >> It depends on what time they make up on the week. It's not equal. >> I mean, car riders start letting out of some schools at at 7:40. Some schools are later. >> So, any employee that works an hourly employee that works over 40 hours a week if it's 40 hours and and then they work an extra hour over, and it's 41 hours, that one hour gets turned into time and a half, which turns into comp time. >> So, what does an employee like that work in a day during the week? >> TAs right now usually work 37 and a half hours. >> So, how would they go over 40? >> If you >> in that month. >> Because they're working throughout the day, so if they go over eight hours one day, nine

111hours one day >> No, that's not answering my question. If they go five minutes longer >> It won't be It won't run over 40 hours. Why? >> We got them now. >> Because they have like It's multiple things that they have to do. >> So, so to clarify So, to clarify in a perfect world, each classified individual is working 7 and a half hours a day. Due to the Due to the Due to the nature Due to the nature of supervision watching kids, getting the job done to the job done for safety and security, we have classified folk working long. And this would make it even longer. So, either way there's some type of sacrifice. The sacrifice would be uh comp time, things of that work, or give up Good Friday, or turn the last

112day of the There's some type of sacrifice to do so. So, I just I'm just No option is a win-win for all. But, we're just trying to provide information. >> But, yet I answered your question is if they worked over 40 hours a week, they would go into comp time. >> So, it would not have as much of a financial impact if we if we move elementary to the last day because it's already a required day which 7.5 hours is already counted for. The five the five minutes added to the time potentially would put additional individuals into the comp time category and also cause so because you don't know five minutes later so say one car is always the last car in the car rider line they now will be five minutes later and that's

113going to be you know pieces. >> Okay, I got you. >> Somebody else with me? >> Thank you brother. >> Thank you. >> So I move that elementary go four hours on that required work day and we don't touch Good Friday or the five minutes. That would be what the date is? June 10th. June 10th that only elementary go four hours then we don't have to mess with the high school middle school exam schedule. >> Everybody hear that? Is there a second to that motion? Is night any discussion? Here no discussion all in favor of that motion raise your hand. Opposed? Motion carried six to one that is the vote and no. >> What you want to do Miss Bird? >> I voted to split comp time and have the comp time five minutes. >>

114So I just want to clarify June 10th is now an early release day for elementary. >> Right. >> Is June 9th a full day of school? Because I'm asking. Because if the motion said add June 10th so I just want to make sure June 9th is a full day of school because >> How do you want it to be? >> It would need to be a full day of school and then an early release day. >> So then we would only go to 10:00 on the last day meaning we wouldn't have to serve lunch. >> We have I know we've done that. I have to check on that so when it's about feeding kids. >> Okay, basically. Okay. >> So the only impact I see is moving testing for elementary and award ceremony. >> Very

115good. All right. Go ahead. All right. Our beginning teacher support program plan has to be submitted to the state and we have some policy changes that require us to bring it for approval. I'll turn over to Mrs. Frazier. Our human resources director. >> Good evening. The North Carolina policy TCED016 requires districts to create and follow a beginning teacher support plan and it has to be approved by um the local Board of Education before being submitted to DPI. Our current plan provides structured support through orientation, mentoring, professional development, and regular evaluations. Updates to the policy TCED016 requires that we update our plan. So, it will need to reflect the changes in policy and the changes that you'll see in the plan are on pages two and three. Um it's a change on in making sure that

116they complete the recent graduate survey by the beginning teacher um at the end of their first year teaching following the completion of a EPP, uh educator prep program, and then that um there's a sound then on page three um that we have a induction process for teachers with less than three years experience regardless of pathway. Um with the current updated plan, beginning teachers are identified, assigned mentors, and guided through professional development plans um with coaching and feedback. Um the plan is funded by Title II supportive to support effective instruction by improving teacher quality. So, I'm asking for your approval of this plan and I'm here to answer any questions you may have. >> Questions? >> Mr. Luke, just make sure I understood. So, you're saying we can pay those mentor bonuses out of Title II?

117>> Yes, sir. That's what we're currently doing. >> How about um I have the old copy, but how about when we have to bring them in earlier are we able to pay that out of title two funds? >> Traditionally we have you have in the past but I'm going to wait and bring that back to you when I see how many we have. But yes sir, that's that's the plan if we need to. Yes. >> Mr. Chairman I make a motion to approve. >> I second. >> Mr. >> Sorry. Any discussion? If not all in favor motion raise your hand. Opposed. Thank you Mr. Raynor. >> Thank you. >> We have two resolutions I will read the first one. This resolution is in the memorial and appreciation of the life of James Patrick Pat Neal.

118Whereas James Patrick Pat Neal was born February 28th, and resided in Little River, South Carolina at the time of his death on March 7th, 2026. And whereas Pat Neal was a faithful and loving individual, husband, father, grandfather and friend to many of his family's welfare was his major concern. And whereas Pat Neal was a graduate of Pike High School and went on to earn an undergraduate degree, a master's degree and a six-year degree in education from East Carolina University. These achievements laid the foundation for a career in educational leadership. And whereas Pat Neal's career in educational leadership as a principal began at New Deal Elementary School in Caswell County. He later served as principal at Peterson Elementary School in Ridge Spring High School in Ridge Spring, North Carolina. His leadership journey continued at Northeastern High

119School in Elizabeth City and concluded with roles at Bertie County High School and Bertie Elementary School in Bertie County. And whereas Pat Neal embraced life with passion in his late 20s and 30s he played rugby in Caswell County in Ridge Spring enjoying the camaraderie of the sport. Pat loved traveling and spending time sailing and most of all share share his time with his family. Pat's legacy as an educator, family man, and friend will live on through those who knew him. And therefore, it be resolved that the Caswell County Board of Public Education wishes to honor the memory of Pat Neal and expresses its sympathy to his family by causing a copy of this resolution to be spread among the official minutes of the Board of Education and a copy forwarded to the family. This, the

12023rd day of March, 2026. Is there a motion to accept this resolution? Ms. Neal, Ms. Blackwood seconded. Any discussion? And all in favor, raise your hand. Opposed? Motion's carried. We have one more. >> Local Board Resolution urging budget passage. Whereas, North Carolina General Statute 143C-4-1 states the General Assembly shall create a budget for two fiscal years beginning on July 1 of each odd-numbered year. And whereas, it is 9 months into fiscal year 2026 and our current operations appropriations act has not yet been enacted by the General Assembly. And whereas, Caswell County Schools receives approximately 92% of its funding from state appropriations and builds its budgets according to those appropriations. And whereas, the 2026 short session convenes on April 21 less than 1 month before local boards must submit their budget to the county commissioners. And

121whereas, county Caswell County Schools and Caswell County government have had to plan the fiscal year 2027 budget without knowledge of the state appropriations for the current fiscal year. Let alone the next one. And whereas, the the of state appropriations impacts of federal and local funds, as well as the requests made of local governments within the budget process for expenditures including teacher supplements, and whereas despite the provision in North Carolina General Statute 143C-5-4B for budget continuation of reoccurring funds at the level of the previous fiscal year, the failure to pass a biennial budget has forced Caswell County Schools to operate with significant budget uncertainty well into the current fiscal year. And whereas the Caswell County Schools has been forced to adopt an interim budget resolution, which impacts, for example, delays planned expenditures including teacher supplements, restricts

122hiring, and prevents our district from committing funds for capital projects and other operational needs. And whereas despite provisions for step increases without passage of an appropriations act, salaries of approximately 382 employees in Caswell County Schools are frozen at 2024-25 25 levels. And whereas the lack of a budget and frozen pay scales coupled with a rise in premiums for district employees participating in the North Carolina State Health Plan has resulted in a net pay decrease for teachers and school employees in Caswell County Schools. And whereas Caswell County Schools strives to meet nationally recommended staffing ratios for school health personnel requiring sufficient state appropriations to do so. And whereas the enrollment of exceptional children in Caswell County Schools is 18.6% but state funding is capped at 13% requiring the district to allocate approximately $40,000 in local funds

123annually to cover the gap. And now, therefore, be it resolved that Caswell County Board of Education does hereby request that the North Carolina General Assembly immediately pass a 2026 Appropriations Act that mirrors the House proposal for all school employee salaries in the second year of their proposed budget. SB 257 version 6 includes step increases at every level and provides education-based salary supplements, increases the public school repair and renovations fund from 50 million to 70 million as proposed in both the 2025 Senate and House budgets' plan. Allocates 27.9 million in recurring funds for 320 additional school health personnel positions. Implements a waiting funding model for exceptional children funding approximately 90 2.6 million or is in parentheses and 27.2 in parentheses per DPI or in its absence a minimum increase of the cap to 13.5% of allotted

124ADM at a cost of 20 million in recurring funds. Be it further resolved that the School Board Chair and Interim Superintendent of Caswell County are authorized to disseminate this resolution to the members of the North Carolina General Assembly and the Governor and the Board encourages parents, students, and other community members to contact their North Carolina legislators requesting that the General Assembly pass a state budget that includes the items listed above. >> Is there a motion to accept that? Ms. Bagley, I'll second. Ms. Blackwell. I'll just make a comment. The state of North Carolina is the only state in the country that does not have a passed budget. People have not gotten their raises, we have not gotten all our funding, and that's the reason that they've been asked to do the resolution. Any other comments?

125Not all in favor raise your hand. Vote. Motion is carried. Thank you. Next item. >> Stoney Creek Elementary. So, in your packet, board members, I have shared with you correspondence from DEQ, and DEQ is uh Department of Environmental Quality regarding the septic system as well as the water tower at Stoney Creek Elementary. Let me just walk you through some things. I want to give you just a state of facts. Stoney Creek Elementary has great bones. It's one of the best built buildings we have in the county. I recently saw a picture of it from a tall view from the top of the water tower cuz we were repairing it, and it's a beautiful sight. I'll be sure to share that pictorial sight with Dr. Moore. However, it has an aging infrastructure that requires money to

126fix it. I ask Adam Pittman to come to the podium. We've been working with the Department of Environmental Quality, DEQ, in regards to ensuring that we pass whatever inspection standards. And let me first say the water at Stony Creek is probably one of the cleanest best water we have in the county. It has been a wonderful system. However, just like anything with time, it needs some help. And so, DEQ has given us multiple recommendations that the water tower at Stony Creek needs to be Miss T said it exactly so that I don't mess it up. >> So, after being here a few months, I was advised by DEQ that we needed to have inspections to the water tower and it needed to be repaired and looked into every 3 to 5 years. I went back

127looking into the water tower because I was new on the job and trying to figure out exactly what the inspectors were talking about. And I can't really find anything far as inspection or anything on the water tower. Um I spoke with the Anspach because they also have a water tower and looking at what they have done. And they were under the same restraints as we were with Stony Creek and also South as we have to have the tanks inspected and repaired every 3 to 5 years. Um going back with this, I looked in and I spoke with our inspector, Mr. Applebaum, to try and figure out who to call for an inspection for the water tower. Um he sent me back a reference and I had also also given that references. We called them, they

128came, inspected, and looked at it. With doing that, they also gave us a price on what it would cost to fix and repair. They actually would epoxy the inside of the water tower and sandblast inside and out and also paint the outside of it. Went back and looked at uh some other comments that were put in, Mr. Stokes and myself, looking back over many years ago, uh minus director that was here before had uh tried to get that water tower replaced with a hydrostatic tank. Which will cost a lot of money because uh we will also have to build a building to put a pump station in cuz right now it's gravity fed, so we're getting our pressure from the tower. If we build another building, we would have to put pumps. We would have

129to get an uh engineers to come out and design a water treatment facility that we do there with chlorine, iron, and manganese. Uh we would also uh have to have engineers design it, and it would have to go before DPI uh to approve. So, we can fix or repair the water tower that we have, and my report says it should be good for another 10 years or warranty with it. Um or we can in return look at building a whole new facility, which will probably double or triple the amount of fixing what we have there now. The other side is the ponds that we have there. The ponds that we have, um Mr. Bowlin I spoke today, it cost a lot of money several years ago. >> Excuse me, you said the >> The ponds.

130>> Yes. >> So, for the public to find the ponds. >> So, we actually have a sewer field up there. So, once the sewer system leaves the septic tank, it goes to a pump, which goes into the first pond. The water is treated coming out of the first pond into the second pond, where it's chlorinated and then treated. From there, there is a 10-acre septic tank field behind the school with sprinklers in it. Almost like irrigating the bottom. All of this we maintain the school system does. So, we've had uh storms this year that took down pretty big trees that messed up our sewer system up there that we had to correct right off the bat starting the new year off. Um the ponds had filled up. DEQ also did evaluation of that when they

131came to do an inspection and they wrote some letters on it. Um with doing that, we'll have to go in and drain the sewer system and we'll have to dredge the ponds. However, they treat this uh ponds and the chemicals in the pond as hazardous waste. So, they'll have to be carried to a facility and the dirt will have to be spread out on the ground and flipped every so many days and every so many years and stored. So, there's a treatment process in getting the ponds treated and cleaned out. At this point, the ponds are full and the water that we try to pump out of the ponds is clogging the pumps and the irrigation thing. Every few weeks we go to pump it, we have to go over there and clean all the

132sprinkle heads out, clean the pumps out and rake out in front of the uh intake pipe. So, Pace has sent a letter back. They're the ones that actually run the pumps. Um they're the operator of the pumps. We are to maintain what's there. Um they've sent a letter saying they're no longer able to maintain it. So, I stepped out and we got estimates on also doing the dredging and cleaning out the sewer ponds and the facility there to treat for the sewer. So, we got two big issues at Stony Creek. Um I've brought them before the board to try and we can determine how to address it going forward. Um I just don't know how to address it at this time. >> Question. >> What is the cost for us to do the pond, all

133that? What what cost do you have? Do you have any cost? >> So, yes. The clean the ponds that we're looking at $227,000 to just treat the clean the ponds out. And then we have to go into the sprinkler field to make sure we have everything repaired there. Um and also the pumps. Um the water tower, we've got an estimate on it, too, from the USG. >> Total cost for the ponds? >> Total We haven't got a total cost until we pump it out to see where the inlets and the water treatment facility or treatment area in the center of the two ponds, they have pipes in them, and that's where they dump the chlorine in. So, once we get the ponds cleaned out, we can see what the chlorinate the chlorinators look like to

134see if we need to adjust them or make any repairs. So, kind of won't know until we get them cleaned out. >> The cost of the water tower? >> 102,000 and some odd dollars. >> 500 dollars. >> And uh follow up question. The PACE operator, you said that they said that they no longer could do this. >> Right. >> So, how long when they say no longer, will we be able to finish the school year? >> So, right now we have permits to to operate the sewer, we have permits to operate the water treatment facility there. We have it contracted out to PACE Analytical. Uh they come out and treat the facility. They test the water every so many days and all the treatments uh, that's been done in the past, everything is showing great

135there. The only thing is our facility does need updating and uh, repairs. Our permits will come up this summer. So, sometime probably getting close to the 27th, I know they'll be looking for us to have repaired or fixed or make an arrangements. >> So, we need one of these to say an estimate of probably $325,000 to plus flowing creek for next school year to take care of the water >> Next budget. >> Right. Yes, I just said something. Okay. And then my other question is how long uh, I went over to Stony Creek, I never knew all that was going on behind building. Uh, how long does it take you all to go over there and clean the system that you all have to do? >> So, normally it would take us all day to

136pump the ponds down. To go over and clean the system, clean the pumps out, uh, clean out the debris in front of the intakes. So, we'll be there most of the day. We spent four days in the last week keeping the water running at Stony Sandy Creek Forest Grove water tower and the pumps. I was actually climbing the water tower Friday and went inside of it and changed the pump uh, the floats in it. Right. Um, we have a lot more to maintain than most people realize with the school system. So, >> Okay. Anybody else got anything? >> How much land did you say you had back there? >> I think it's close to 10 acres. Ron, I think when he first came on the board drew the plan up in the easement coming through

137another farm to get over there. >> Okay. Uh, yeah, that was that was back in the very late '80s. So, the ponds have just they've up with sludge. It's just like a septic tank and they were been clogged. >> It's been >> If you look on GSI, I don't know if it's true or not, but it looks like it's 60 acres behind Stony Creek that >> It may be. I know where our field is. >> It's not all of it. >> Yeah, it's we have a right where the sprinkler heads are, we have fenced-in area that's in the pines and in the woods. They are in this a narrow little path that goes through. That's actually where the pipe goes from one property to the other and it's a small little acreage on top of

138the hill is where both lines of sprinkler heads are at. >> Well, on GSI, it's definitely 60 acres attached to it. So, I don't know if something That's something we can look at as far as seeing if the county commissioners would work with us to sell part of that. I'm really bothered by all this because what we got in our packet on Friday, we didn't get until 9:30 on Friday morning. It was on the agenda. This doesn't have to do with you. But, it come to us at 9:30 Friday morning and if you look at what was sent to us, everything looks good. I mean, it says that everything's fine. That's why I'm so confused, you know. It looked like that the only issue was like the chlorine tablet was being put in the wrong

139place or something. So, to hear this now, I mean, was stuff not being I know y'all do so much work and I appreciate you. Was stuff not being maintained this whole time? Like, what flipped switch? What switch flipped? >> So, um I wrote this in the package 1 22 25 right after we got acknowledge of inspections coming forward. Um I revised it back in 3 1 25. And since then, we have got other inspections that's taken place. So, Pace wrote one wrote their letter. DEQ came in and done the water tower inspection. That was just recently. DEQ done the other inspections um on the septic sewer system up there. So, a lot has transpired in 6 months. Um we have inspectors. I had two inspectors today from DPI. So, the inspectors are here every few

140weeks. >> So, >> once this stuff transpires, I try to reach out and get in uh prices on what it's going to cost to fix and repair. And I have to bring it forward. So, >> So, you're saying 227 to clean the balance, but then an email went out that it's 102 for part of the cost, and then approximately 500,000 for the little goonies. So, what is what is that talking about? >> So, it was 227 is from Dogwood and the contract well that's been in percent. 227. And if you look back on uh the water tower, it's 102. And then by the time you clean the pumps and any repairs, we could be looking at close to 500 total. Just from water and sewer and piping. We also have two wells up there. One

141of the wells is not working. >> Yes, I read two or something like that. >> Right. So, um there's a lot of things this been there a while and it's time to fix or repair. And you got big cost. >> Well, I think it's it's going to be the primarily the goonies that the spray system is a small part of it, but probably that is mainly big cost is two goonies. >> Right. >> That's the big problem with that system. >> And I think with it being uh considered hazardous waste, we would actually have to build a road in to the ponds cuz these are tractor-trailer trucks. And I think he put in his narrative from Dogwood approximately how many loads or truck haul that that they will have to haul to the other side

142of Rockingham County to dispose of. >> But we hadn't seen any of those quotes, correct? >> The Dogwood? >> I don't >> So what I sent >> And oh, they didn't send that to you? >> Fantastic. >> What page what number? >> Um And >> Should should be in the Dogwood form. >> It was sent to me. >> I have the same quote. >> If I just a minute. >> What I sent you what email correspondence letter correspondence talking about notice of deficiency. >> You sent this. >> And I thought that talked about the clean out. >> You sent both? >> Cuz we haven't officially gotten it. >> We've got one from Dogwood. They're the ones >> Let me see Let me see the front of it now. >> It says Dogwood at the top.

143>> I think so. >> All right. And that's the one. >> Okay. >> 2017 >> Is it in the packet? >> No, that's not in the packet. >> I think it was in the morning packet. >> I didn't say that. I didn't know about that. Can I >> If I just a minute. >> You got it. >> Yeah. >> Okay. You're good. Bye. >> So the approximate $325,000 that we would need this is a repair job or it will >> fix the job. It's not I don't want, you know, as we say about the patching. Is this a patching repair? >> So the water tower they would come in and you're looking at approximately 10 years. However, it'll have to be inspected in 3 to 5 years. But once we paint it and epoxy to

144inside of it, you're looking at about 10-year process. That it should last. >> Right. So, what are the towers that last? >> Once we clean the ponds out and Mr. Stokes and myself were talking trying to figure out if we could clean one pond out, clean the other pond, if we could do something to extend the life until any decision was ever made. And what I've got is we got to clean the first one out so as quit dumping the trash into the second one. Clean the second one out so we'd quit putting the trash into its pumps so we can clean the system out the irrigation and drop the ponds down. Cuz the one thing that uh DEQ did talk about is runoff. And we do not want to see the ponds run over

145and run into other people's land or houses. This backs up all the way around this property. >> Could go down. >> Yes, it can. We have a house probably 100 or a couple hundred yards right off the ponds there. >> Okay. And there's going to be costs even if you close the store, you still going to have to take care of all the septic out there. >> So, the permit the permits are going to be in place. >> There's still going to be costs. >> Yeah. >> Either way. >> Yes, an FYI for everybody. In 1992, they spent about 300,000 on the septic system to maintain what we got to right now. And the thing about that kind of money and what it Adam is talking about, that comes from capital outlay money from the

146county commissions. Or you get a grant from them or whatever, but that's where that's taking place at. All right, that's all Joe and them. >> I guess maybe I'm missing something because I see a email dated March 2nd from Raleigh from Department of Environmental Quality that says there were no items needing to be addressed from the inspection of the water tower. It is recommended that the elevated storage tank be inspected every 3 to 5 years. So, how can we have a DEQ inspection that says we're fine, but we need to do work? Am I missing something? >> If you look down where it says the 3 to where it says it needs to have an inspection every 3 to 5, it's in small letters at the very bottom of the last page, I believe it

147says. >> Read it. What does it say? >> Um they just recommended that we have the water tower inspected every 3 to 5 years. >> But he's saying there's no issues. >> That's correct. There are no issues. >> So, why do we need to do anything if there's no issues from the state? >> It hasn't been inspected. We've done a preliminary inspection to figure out what that cost would be. And the cost to do the repairs after the inspection will be known. It's going to be around $102,000. When the state comes in and inspects it, you're going to have so many days to fix or repair. And I do not know what the consequences of that would be. >> I guess my It says, "Good morning. I met with Matt Smith on February 23rd to

148inspect the portable water system serving Stony Creek Elementary School in Caswell County." So, what did they inspect then? >> So, they inspect the water treatment facility. >> So, there's no problem with it? >> There's no problem with the water treatment facility. Like I said, our water's great there. Our chlorine, we have chlorinators, we have pumps inside the building that we treat the water and then the water is pumped into the water tower. So it's already been treated. So all of that is working. Yes. >> So which >> So we're talking about the inside of the tank, the outside >> email in here from the state saying that we have a problem with that? >> No, it's saying that we have to have it inspected. >> So where is that email? >> That is on the

149record from DEQ. >> I see section 2024 >> Is it bottom with that page? >> What page is it? >> Honestly, we don't have it in here. It's one of them from DEQ. >> So So on the email page, uh this item number page number four It's on page number three of the attachment. Uh let me go back to this page. It says there are no items listed, but it is recommended that elevated storage tank be inspected every three to five years. That inspection has not occurred. >> That is correct. >> Once the inspection occurs, the report has to go to the state and then we may be on the clock or whatever. When I shared this with board chair and vice chair, I was trying to share concerns with the water tower and the

150um septic system. Uh it was then brought up to bring this to the full board with an update regarding that. Also, we've received preliminary allotment information for the Calhoun County School, which is the second page right by my memo. So this is a doozy. If you look at what our current 2026-2027 state allotment for projection on these other state positions, you'll see the formula notes. You'll see the funds and employment for assistant principals. You'll see the formula for each position. This does not include EC, pre-K, or career technical education CTE. If you see this chart that's been provided, this is the whole Caswell County Schools allotment. For office support, a loss of three positions. Elementary elective teachers, we call them enhancements, a loss of three teachers. Middle school teachers, a loss of five teachers. High

151school teachers, a loss of six teachers. Teacher assistants, this does not include EC, a loss of two teachers. Student services, aka school counselors, a loss of 3.5. Student services media coordinators, a loss of 1.5, giving us a total change of a negative of 26 positions based off of the state allotment that's been given to us. Or based off of the 1,965 students we have. This change is a total of negative five positions for classified staff and a negative 19 positions for um certified positions. Losing 19 certified positions and losing five teacher assistant positions and looking at the enhancement puts us in a situation where we have to take a look at it all. And so, I wanted to bring this allotment information to you because in my pre-meeting with Mr. Battle, Mr. Lewis, other districts

152around us are doing a looking at reducing ADM. Our current number of students in Caswell schools based off of our year uh PMR for the month of March is 2,002 students. That is 313 students at North, 232 students at South, 350 students at Oak Wood, 132 students at Stone Mountain Creek, 408 students at Miller Banneker High School, 567 students. Now, the count of counts is making a whole lot of things. None of that matters. And we got them coming, but I need you to understand that our allotment from the state so far is based on what we call the best one of two. We look at the 10-day count and 20-day count. Did I say that right? And our numbers at the beginning of school year was 1,965. So, the state has given us an

153allotment based off of 1,965 students. We currently have 202 students that we're serving now. And so, therefore, we have to base funding and positions off of what we have. Now, the state may come back and give us another allotment, but you need to hear and hear this now. That we are looking at decreasing enrollment. Approximately 400 students are home schooled, approximately uh 300 are charter schooled. If we continue the trend with decreasing enrollment, other things will have to decrease. Now, I'm just saying it because it is hard information. It is tough information to hear. However, with all with the majority of our funding coming from the state, we must take a look at it. I was also asked to talk about school closing procedures. Not are we going to close the school. On page three,

154I'm sorry, on page four, they ask you I'm sorry, on page three, they ask us to look at several things, which we have not done. We have not did a facility evaluation um of of of Stony Creek or any other school. We have to look at the capacity. We have to look at our membership. Augmentation of the school system. Any proposal to close the school should address the operational needs of the school system to focus on the possibility of reorganizing the school rather than closing. For example, you could change the traditional school from K5 K3, K4, move it to those kind of pieces to make sure that your enrollment fits with the teachers. Because one of the things Stony Creek is great, uh it does not like combo classes. And so the issue with combo

155classes it gives more challenges to meeting the needs of those rare precious souls we have in that building. However, cost of operation the local board has to be justified in the assessment to close school. We haven't done that yet. I wanted to make sure that I presented to the board the procedures for closing a closed school procedures in DPI because you just can't snap your finger and close a school. I just wanted to bring the challenges ahead for this esteemed board. This board has to take a look at our trends in student enrollment, our trends in staffing, and I and what has to happen for school closing procedure. So I provided that information. This coupled with some of the facilities that Stony Creek Elementary is why Stony Creek Elementary is on this agenda tonight. Not

156to make a decision, but to inform. I turn it back over to Mr. Chair. >> Yeah, let's get back to you. Uh when is your next inspection? >> So we just finished up the water tower inspection. >> Okay. >> Um BAE Systems has not called about doing the next set of inspection. Like I said, March the 2nd was when we got the email. The update is it is recommended that we have the water tower tested and to see what improvements will have to be needed. Um Like I said, we've already done a preliminary inspection and all of our preliminary reports, we're looking at this much to Okay. repairs. >> So, it could be could be not. >> That's correct. >> And that based on the age of the school. >> You're looking at the water

157tower is probably from the '60s when the school was built, so >> That was in the '50s. >> Was that in the '50s? >> '57, right? >> That's a little bit before my time. >> Not mine, but yes. >> A little bit before my time, not much. >> It's the oldest school that we have. >> Right. >> And uh if I remember correctly, Duncan well, it was Jones. They were built at the same time. >> Department of Insurance has I think we're in the '60s. Creek is listed in the '60s. They're like >> Oh, what is '60s? >> I just don't know if they've got one of the two Cuz we also got like a bus garage in the '50s. >> So, but it's going off the Department of Insurance. >> Okay. >> Right. >>

158Okay. >> Been here the first minute. >> Um Alan, if this is to be done, can it be done during the summer? I mean, could we get it done during the summer months? >> Right. >> All this work. >> Yes. >> And Ron, can you look up for us and send us the information to let us know exactly how much land is over there? >> Yes, ma'am. >> Okay. >> And I think Mr. Beach is right. It's about 10 acres where that sprinkle field is. There may be some other land back there, but there's a very narrow easement that's about 20 ft or so that extends from the school back up in there to where that field is, but I I think he's right about that. It's about 10 acres. >> Yeah, the sprinkle field

159that actually contains the sprinkler heads is a smaller area. Now, there is a lot of wooded area around it and it's pines and it's up on a hill and we're trying to keep the road in there that we go in and out of. Uh we have to go through all the farms to get there. Um but if you go back and look at some of the reports from DEQ, they actually have to come in and test the soil not only in Springfield, but they test around there every so often to see about the runoff and to make sure they're pumping the right amount not pumping too much at one time to run off somewhere else and it's absorbed in the ground and there's a lot that goes into it when you start >> Talk about

160environmental quality. >> Okay. >> I think Mr. Bailey, that's the only spray system in the county. And DEQ treats human waste far different from anything else. I dealt with them with holding tanks and things like that. This because there's heavy metals and everything that will be present, it is a big deal. Um but I'll I'll get that information to you. There's maps out there, too. >> Okay. >> Yeah, we have three septic systems that we maintain. Um we maintain South, which we have a sand filter system as well as conventional system in the ground. We also have one at North Elementary. The pumps, I think all y'all know that we've rebuilt them many times in the last couple years that we actually pump the sewer back to them. >> So, okay. >> And we take

161care of them, too. So >> Right. >> Go. >> So, recommend or required? Big difference. So, I want to make sure I understand. They're recommending we get this tank inspected. It is not required by the state. At this time. >> So, at this time they've For the last couple years, he's been recommending it. This is the first time he put it actually on paper. So, now we're at the point that >> But they're still >> the next time he inspects it, is he going to make a recommendation or is he going to make it a point to have it inspected? that I do not know. I just know that when the inspector comes up you may get the same inspector, you may not get him, you may get a new inspector. So, you're up to

162the discretion of the inspector as to what he's going to state and what he's going to require. >> I guess my outlook is we could keep going right now and do nothing because the water is clean and there's no problem with it. >> And >> they come back in 2 years and say you got to fix this water tower then we can spend the money to fix the water tower. I don't understand why we would invite them up here to inspect it. >> We're not they're going to come when they come in, you don't have any choice and they will be here next March. Regardless. >> They will. They're not doing the inspection. We have to get another company. >> we'll get the paperwork probably first of March. >> So, why not wait until they

163require it to be done? >> Then you may end up with 30, 60, or 90 days to have it done depending on the type the year. If it's snowing, raining, and sleeting, this has got to be done in the summer months. It cannot be done in the winter. It's got to maintain a certain temperature for a period of time for the epoxy to set up on the inside. >> Okay. >> So, we're going to be facing the same situation at South Elementary coming. But >> Yeah. >> Ron >> This was they they ran into this when the jail um the old the the state came in and said basically we're going to shut you down if you don't make the changes. That was really the impetus behind the county's decision to build a new jail.

164And what happens is the administration changes and like he was saying they'll have the inspectors change and you never know what you're going to get because once the county made the decision to do all that, basically the state sort of backed away. Um but things changed. The inspectors changed and the administration change, but they will come in and >> Now, some of them may not. Look at how long we've been okay. >> That That >> We may go 10 more years and nothing ever happen, or they could come tomorrow >> That's right. >> and do it. But, if we got to spend $102,000, why not roll the dice and wait until they make us do it? I mean, we could fix the pond now >> Yeah. >> and roll the dice on the water tower.

165I just don't see asking them to inspect it. I mean, that's like asking the health control to pull you over. Wait. >> Yeah, we're not I'm not asking for the inspection, but I'm >> You're just giving us the information. >> I'm advising the information of what's been brought to me and carrying it forward to you all, and also went out and got the estimates to see what it's actually that we're talking about to have it fixed or repaired. >> Right, so they can come in and >> So, we don't have to move on this part right now. We do have to move on the septic pond right now. >> I believe it would be wise if we went ahead and moved on the septic. >> Okay. >> But, it's going to have a big gra

166to build a road and have it done. >> So, can you not just irrigate the septic for several days in a row to get the ponds down to the standard? >> We can irrigate them down, but we still got to go in and clean the debris out of them. >> All right, couple of things again. This will be all for Stony Creek right now. Number one, uh Mr. Stokes talked about the allotment that we get. Those are the teachers that we staff that we get, they are paid with state dollars. Other systems put local dollars to hire additional people. Our county does not do that. You need to understand that. The other piece of that pond is this. If you say 200, $300,000, there's two choices that we've got. One, the money we have in

167fund balance, or the county commissions fund us for capital outlay. And I can tell you from experience, for the last 10 years, we've probably gotten the same amount for capital outlay, which is $450,000 each year. That's it. That money comes from us, taxpayers. And when they say we have to raise taxes to do it, well, that's what it does. They don't give us any extra money. Uh basically, for the last 5 years, probably, we've gotten the same amount of money for current expense and capital outlay. They won't tell you that, but I'm telling you that. That's where the money comes from. That's how we operate. We get state money, we get federal money, but that's earmarked for where it's going to go. But for this right here, uh state's not going to fix your pond.

168A lot of people don't know this, utilities. There was a There was a time when the state paid everybody's utilities. That don't happen no more. That's paid by your local money. That's a big chunk of money. So, is there anything else that you have about Stony Creek? >> I saw you had >> As far as the county commissioners, they did give us additional funding this year for capital outlay. >> What I'm saying is the basic money has been $450,000 for >> the statement. They did this year. >> Yeah, but that don't happen often. >> It doesn't, and I appreciate the fact they did. >> Right. But see, we got the money for the teachers, which is not capital outlay. That's current expense. >> And that was my next point. The teachers are paid by the

169state, not by us. >> That's right. >> So, whether Stony Creek's open or closed, you're still paying the teachers. >> True. And this They have a job. >> This piece of paper with this allotment, this is a projection. It's not what we know. >> That's That's pretty close. >> That's the information we received from the state. >> Unless we get some more students. >> Until they revise. >> Yeah. >> Well, the elementary teachers are affected almost very little on this. >> High school is tough. >> If I If I could walk you back, remember last year we had a lot of elementary cuts, a lot of elementary moves. >> Right. >> And so, that formula was was looked at cuz the elementary was over I might as well say overstaffed. I know I came on

170the late end of that. And so now with decreasing enrollment uh you got to realize 2 years ago Ballou had 600 680 kids, almost 700. We're looking at 500 something. >> 560 >> Right. You're looking at Dillard at one point in time was 580 kids. Dillard is only almost a 50 to 60 kid difference between Dillard and um Oakwood. So when we don't have the most precious commodity in the building, students, that funding source cuts. Coupled with rising costs. So this is the allotment we received. I'm sharing this allotment with you all because this does not count ECC teachers, does not count pre-K teachers, does not count CD teachers. And we're looking at a deficit. >> All right. Yeah, no, I'm sorry. >> Follow up. >> Well, I think we need to look at too

171why the kids are leaving our county. Number one. And two, you know, like the gentleman stated, if Stony Creek, if you This is a statement. If you were closing that school down, your students are going to decrease by even more cuz Clover Garden is just over the horizon. I mean, that's just the way it is. >> True. >> Joe had a point, didn't you? >> I just got two comments. Number one, it's my understanding from the financial class some of us went to Raleigh and took that this will not decrease any more after we get it. But the first 10 days of school increase. >> Good. >> Right. So we're we're not going to lose any more than we've lost here now. But it could increase in the first 10 days of school. >> It

172could. >> And you know, one of the things I think I said for the last 2 years is we have the ability to change the model at Stony Creek and try something different. I have had parents tell me if we went to a a model, they would take their kids from Clover Garden and put them back into our system at Stony Creek. But we continue to do the same thing and get the same result. So, you know, we don't have to have the same calendar at Stony Creek that we have everywhere else. >> Let me ask you quick. What What would that make a difference with them because Clover Garden is not year-round? >> Yes, they are. That's why they would grade >> Yes. Okay, didn't start out that way. Okay, got >> They're year-round

173and so a lot of parents have adjusted it works here and there and things like that. But if we're not willing to try something different, we're going to get the same result. >> Got you. Okay. Should >> Um back to the um with the water tower and did I hear you say that the principal come back a year later or >> Well, we have a new inspection just went out. >> Okay. >> So, it's all out there. >> are in March. >> Well, they'll be in February. >> Okay, but in March. The inspections are in February and the toxic that you have to put at the water tower, you'll say that that has to be done >> in the summertime. Well, both Both will have to be done in the summertime. Whether we do it

174this budget or we wait till July after July 1st to do it during the summertime. Um they'll both have to be done in the summertime. Depends on what the budget year um then it may come out of the >> Okay. >> That's my recommendation that depending on >> And I still want to clarify that the company case that they say that they can no longer do our treatment. >> That's correct. >> for the ponds. >> That's correct. >> So, that is immediately we need to do something. >> That's correct. >> Okay. All right. We're going to take a short break that ends the situation with Stony Creek right now. We will keep you informed. We We invite you to come back, but that's where we are right now. Okay? All right. Thank y'all. >> Thank

175y'all. >> Take five. >> I'll take 10. >> I got to go to people. >> Yes, sir. >> Let's talk. You need to go back. You need a number to call. Go back. Do you know this is pitiful twisting words? You know that. You getting contempt tonight. >> You said the what? >> Contempt. >> Yeah, I'm getting contempt. Yeah, I'm getting contempt. >> I will. >> Right now. I got to shut off the power to the room. We have success. Thank you. >> I'm about to hurt my computer by doing that. No, y'all about to get us some power in here. I think the computer's almost dead. He said power thing over here. Who's going to do it? We need to make it through the day. >> I'm blue. I'm blue, literally blue. >> It

176is not that cold in here. >> I can't even talk. >> It is the cold. >> I got That's why I was like I'm so hot, but >> The air keeps on blowing. >> I like it. >> I need to get in the kitchen like that. >> I get it in my house. >> I want a little bitty, you know, I want a little blue thing. This thing come out right here. >> Ooh, it's cold in here. This plane is better than the other plane. >> 45 >> Choice time to start working outside. Get my air conditioner >> numbers >> That was awful cold in You had a job before you were 20 years old, you were working You could do a birthday package for the customer. >> This this stuff is burn >> I

177keep it charged. >> No, I That was a I think we can I think we got some We got some We got some good in Okay, so You can get back to us. I got And I thought they probably will be offsetting the total amount. >> I understand. >> Right. >> first place >> And then right now how the You got how that lights up? >> Yeah. >> Exactly. >> Right. >> Let Let them >> I got this. >> Let them look. >> Okay. Well, I tried to look up on the outside. I looked at the >> they have to sell some money. >> They did. The code now. That was the code to Okay. >> I told him Binnie tried to take her snacks away here this morning. >> Okay. >> Snack for teacher

178>> So, we get we still get clothes this >> We have to wait the only thing >> Sound like David Burton. >> All right, no one's ready to go. >> Okay. I bring your snacks with you. >> The girls lost all their stuff on the >> What now? >> Girls lost all their stuff. >> Did they score? >> Girls lost all their stuff. >> Did they score? >> The boys losing? >> Oh, I don't know. >> They haven't scored the last three games. >> We did. We did have a Yes, sir, we did have one team. Not tonight, brother. It was a night of the coming ball game. It was a good one. >> Okay, let's come back to order, please. A couple items to do. Uh next item is the MOU for AB ABA

179services. >> As if you recall for some time ago, there was an RF I would say it wrong. RFP put out for AB services. And so therefore, uh in your package you receive some rubrics, but I got some feedback that the rubrics were very small to see. And so Ms. Wilson has uh made them all bigger so that you could see if you want to see the rubrics. But Ms. Wilson, come on to the podium. Uh this is the situation which where we want to get an agreement very similar to the work we do with our mental health program and mental and mental health supports where we have multiple vendors um to partner with to help provide services since families have used their own insurance. Um the purpose of this exercise is to make you

180understand and see that there is not uh any cost associated with the district for providing these services because once you get on the hook for that, we will no longer So this is all you had attached that piece of paper you wanted to come. So in your attachment you will see very small print you couldn't see, so I had her do this cuz I got some feedback regarding that so that you can see. Um And so this so you can see the rubric in those pieces. So Ms. Wilson, turn over your >> Good evening. Um so the EC department put out a request for proposals and we received 10 proposals for um ABA services. And we then, Mr. Sachi, myself, and the behavior specialist, uh Ms. Duncan, Mrs. Duncan, um did a rubric and evaluated

181them um based on the information that you see on this spreadsheet right here. It's okay. Is it Yes. >> Um this lady is one with no What does the ABA stand for? >> Okay. So, ABA is an evidence-based practice. It's a structured therapy that is primarily used for children, individuals that are on the autism spectrum and have other developmental delays. >> Okay. >> Um it's meant to improve social communication and learning skills, and it's primarily used with it's positive reinforcements. Um there are some specific skills like you have dis- discrete trial. There are um The discrete trial is the one that is most uh that is most known. Um ABA is not endorsed by the state of North Carolina, but I would tell you that the state of North Carolina does not endorse any specific

182evidence-based strategy, but they do just just uh endorse evidence-based strategies in general. So, several years ago, and I don't have it in front of me, I apologize, they have four they they put out um a dear colleague letter, where they were looking at evidence-based strategies in general, and they analyzed ABA, and um the idea was is that it does work well with some children on the autism spectrum, but it's not something that works for all children on the autism spectrum. And that was the idea behind not endorsing it. And more broadly just saying we would prefer to endorse other space strategies. But more it's, you know, we're looking at so you have a behavior. So we're going to look at the antecedent of the behavior and we're going to look at the consequence of the

183behavior. And we're going to try to teach a replacement behavior with that. And sometimes, you know, we're doing that with positive reinforcement. Um and there's positives and negatives with that. Um, there's been a lot of criticism behind ABA, honestly, but it there I know that there are some parents who really feel like it has changed the lives of their their children. So, that is where we're at. And we at the beginning of the school year we had multiple requests um, for ABA services. Which is what led us to putting out the RFP. Um so that is where we're at. We got the 10. Um, and these are I put them in a specific order. Mr. Usetchy was on top. And then Miss Duncan and then I put mine, the one that's the wordiest and is

184the the four pages long, was on the bottom because I tended to know more than they did. Um, cuz it was my field. So, but essentially we were uh evaluating these 10 proposals based on what they presented to us in their packets and scoring them based on these criteria. You'll notice that Mr. Usetchy I didn't quite understand his uh scoring metric, so I just kind of used one through four and so did Mrs. Duncan, but we were all scoring the same thing. Um and then we ranked them one through 10. Uh interestingly enough, we all came up with the same top three. Uh and then there is a we put forward a fourth because there is a parent who has very specifically, adamantly requested that fourth one. So, that is the one we put forward,

185that one as well as a potential um service to get an image. >> Is that the lady who spoke to us at the previous meeting? >> Yes, sir. >> Okay. Yes. >> So, we don't have anyone right now doing this service? >> No, it is not a service that is offered in an IEP. Um and so, it's not something that is highly regulated like speech language therapy or occupational therapy or physical therapy. Um one of my sources or contacts with DPI says that there's actually new regulations coming for ABA this summer. Um and perhaps when that new regulation comes, it's something that might get put in an IEP, but until then um they like for for example um like with speech language and physical therapy and occupational therapy, you start at a specific level and

186the idea is that you you work day on until you don't need it anymore. Um but with students who are on ABA, you know, they prescribe things like 80 hours. I mean, we've had students who are on the spectrum and have uh dropped out of the school system this year. Like, their parents have withdrawn them from kindergarten so that they could attend ABA all day. Um in clinics in Greensboro and Burlington. >> So, I'm sorry. Go ahead. You said that the ones that you have right now, you know, it's totally different. You said talk about a 504. Can the ones that you have now, can they write the 504s and all that? It it it needs to be done. >> So, and I think always been a big thing everybody talked about. >> So, an

187IEP is different than a 504. Um and no, they they would not be writing it. I mean, these would be essentially independent contractors. >> The ones we have now because they're contractors, they can't >> So, the uh they do they participate in IEPs. Yes, they >> do. They just don't write it. >> But they don't um they don't participate in 504s generally. Um they might There there are some cases where like a a speech or a PT might participate in a 504 if there's not an academic need. But um for the most part, no, they don't write it. Um our case managers who are speech therapists can be case managers for IEPs, but otherwise, no. >> So, where do we go from here? >> Um we need to decide um we put forward four potential

188Um we there there there were three PDS um therapy, Amergis, and You not No, not United. I'm sorry. Um Spring Health. Those were the three that Mr. Useche, Mrs. Duncan, and I all agreed on. And then the fourth was Blue Gems. >> Okay. >> Um we need to decide on I would say two. >> So, we need a recommendation from the board of which one to proceed with. Um so, then we can get Tharpt and Smith to write the MOU. Cuz what happened is Tharpt and Smith this this the one Tharpt and Smith may have with the MOU. But I didn't want to send them all 10 and write MOUs for all 10 because they would charge us for writing all 10. We would need to make sure that what they wrote was what the

189board was amenable to. >> But there's also it would be up to me to manage these to manage the contacts with these people, to manage the um the the individuals in the building, and and the the data with some help with Mrs. from Mrs. Duncan because some of these students are PRC 29 and that is the the behav- Mrs. Duncan is the behavior liaison and she is paid through PRC 29, which is a pot of money that we get for it's a grant that we receive. Um and so, she would assist some with that, but it would be up to me to manage. So, two would be my preferred number. >> Okay. I assume you did that. >> I got a question just cuz you know, I don't understand a lot of this. So, like

190a parent that came with a concern and wanted these services, are we required to give these services as the by law? >> No. >> We are not. >> This is the the way the MOU is is structured is that it it's parent request. >> Mhm. >> Um if if we would if we put it in an IEP, yes, we would be required and we would have to pay for it. >> So, if this is in a MOU, we do not have to pay for it. >> Um not the way that we're going to write as long as it is parent request and there's no um responsibility for the school system. >> Thank you for clarifying. >> Okay. >> I got it. >> Well, I guess my question would be, you know, you're the director. >>

191Yes, ma'am. >> So, I kind of would like to know cuz you're like you said, you're going to be the one doing this. >> Right. >> My thing is, I know you've done your homework, I hope, but to know which one of these companies are the best >> Um >> that you want to work with. >> Emerges and Emerges is a North Carolina company and so is PDS. They they are North Carolina companies and in my opinion, it's it's always better to to go local um with things like this. >> Okay. Got it. So, if we give the approval to write the MOU for the top four, then our only cost is to the attorney to write the MOU. Then they would come back to us to approve the MOU before we go Well, I

192believe. >> So, with the ABA, I have to have a little experience with it, but um are they going to be would they be like you know be a time frame or when they're in the school or because it can from my experience it can be a disruption for the teacher. So I'm just asking if the company's coming and I know it's to help them within their setting, but what's the parameters for that? >> Right. So that's one of the things the the example that I brought up where you know ABA's So you have to have that diagnosis of the developmental delay or the autism and they require it it can't be an educational like you can't just get it from the school psychologist you have to have it from a licensed psychologist or you

193and CT or a medical doctor. But then they're going they very often refer children to ABA and they are writing for lack of a better word prescriptions these the ABA clinics for 40 and 50 hours of ABA therapy which then brings a a lot of conflict with the school system because they they parents sometimes want this one-on-one with their child all the time and um it can be a struggle of who is that child going to listen to their classroom teacher or their therapist who is going to give them a piece of candy or other reward every time they you know do the right thing. And um it can I have I have a lot of EC teachers who are very hesitant to embrace ABA. >> Okay. All right. So, can we spell that out

194in an MOU that we're only going to allow them to be in the school, say, 10 hours per week? I mean, to me, we need to get all that in that MOU. >> So, if I may That's why we for 2 3 minutes now because they specialize better with putting in some constraints. Because in that it requires that that that staff is not disruptive to the school environment. They have a confidentiality clause, but they're in there and all those kind of pieces. And if they violate that MOU, we can terminate the MOU any point in time. So, this was the best approach to the MOU for ABA services as this as we venture down a new path that does not put us one on the hook for liability and financial >> Mhm. >> Okay. >>

195Mr. Chairman, I'll make a motion that we move forward with MOUs on all four of the ones that got brought were brought forward. >> The second. Mr. Black, are there any discussion? If not, all in favor Let me ask a question now. >> Okay. >> How is this going to affect that parent that came to us? >> She's one of four. >> I see. >> I mean, she she's good on that count. >> Well, >> Even if it comes out. >> Well, all I can say is is all four approved. >> Okay. >> That parent covered this part of >> Got you. Okay. All right. >> Um and I and I want to that that student has an assigned ABA and BCBA. >> That is one of the reasons we put the confidentiality clause in.

196>> Okay. Got it. >> If not, all in favor of that motion, raise your hand. Opposed. Motion is Thank you. All right. Thank you, Kayla. >> You're welcome. >> We're going to get you out of here pretty quick. So, you hang on. >> It's okay. Thank you. >> All right. Next item uh about the we made the discussion we need to take the official vote for the softball thing that's going to occur on March 31st. Uh is there a motion to that effect? Y'all know what happened or we vote we discussed on March 31st. Just to enlighten you. You might have missed it. Were you missing it? You left. We met uh March 31st uh the March 31st date is we made the motion to occur to honor the We named the softball field after

197Jack L. Pollard Jr. It's going to take on March 31st at 5:00 p.m. >> Is that the one Donna called you about? >> Yeah. >> Okay. >> That's it. Need a motion for the minutes. You make the motion? Okay. Is there a second? It's black with end discussion. Not all in favor raise your hand. Pose. Motion carried. Thank you. >> Since I'm new on there, miss the discussion, so I'm a little slow. Can you give kind of give us a rundown? I really want this to get out to the public. How, you know, >> Well, part of it's confidential, part of it's out to the public. I've given it to both news medias. Uh Want to share it tonight. I've already sent it to I've already sent it to the Calhoun Messenger. Uh >> How's

198it going to go down when I ask that? It's not a mystery. >> What you mean? >> I mean, like >> I'm inviting all y'all to come. >> Okay. Well, I'll be there anyway. I guess I'm just asking how does it go? I mean, I've never been to one, so I just kind of want a rundown on what >> All right. Just what takes place. Uh pick up the pick up the sign. Alice is going to start the sign. It's going to be at 5:00 p.m. Invited all his family and everything. And uh Donald is going to say a few words. Mr. Stone is going to say a few words, and Joel and I will unveil it. Sign. That's the part you get for being chair and vice chair. >> I have no parts of

199it. Thank you. >> Good. Anything else about that? All right. Do you have any business to add? >> All that I have is this past week we had a On March 12th, the Office of Federal Programs concluded the North Carolina Strong Connections Grant. Monthly review of Caldwell County Schools uh under the PRC 145. We are pleased to announce the Caldwell County Schools met all all program requirements for its use of federal funds. On behalf of the North Carolina Department of Public Instruction, they would like to express their gratitude to us and our staff for assisting in the review. And I just want to publicly thank Dr. Melinda Jones and Allison Deavers for their work with our PRC 145 funds. >> Okay. At your place, uh Do I not That's next. Board member observations, Ms. Blackwell,

200start with you. >> Uh I did have an opportunity to go over to South Elementary and aided to uh meet and first greet the uh principal. And just want to continue to commend those hard over at South Elementary and all of the schools to that's getting ready for the end of the year. Uh just to stay focused, and we are thankful for the job that they are doing. Uh and all the extra time that everyone is putting in. So, uh and also, while I I just would like to uh Uh say to community that uh we do see and hear that we have needs at not just Oakwood, but other schools as well. And hopefully um maybe we can get uh some grant writing for some of our other schools as well. But uh we

201are grateful and thankful for the 18.8 million that did come to Caswell County. >> Thank you. Dr. Gee. >> Um I just want to say that I did have an opportunity to attend soccer, softball, and baseball games all in one. That was wonderful just to walk around and talk to everybody and sit out there. Um um I do want to just say that I want to take the time to thank my um sorority uh Zeta Zeta chapter, Zeta Phi Beta Sorority Incorporated for the grants because um that was a part of my initiative in supporting the school district. We serve Caswell schools for uh 30 years in various capacities with scholarships. And we're international um sorority, so that we have women of all ethnicities. So, I just do want to make that clear that we're

202here to support beginning teachers cuz I was once a beginning teacher. And it takes money. You know, now they're coming through an alternative licensure program and they're working and they're paying for assessments as well as taking courses. So, any type of funding that you can get is helpful. And they completed an application and you know, of course last year we didn't have any beginning teachers that applied. And last year Bartlett Yancey received the grant. This year North did. But if people don't apply for them, we're limited to who it can go to. And we're raising money. You know, we thank the community for their support to allow us to support Castle County schools in the capacity that we serve in. So, I just want to give them a shout out. I know there's a lot

203going on, but I didn't feel the love of giving away $1,500 to Castle County schools employees, but I just want to point that out to you and just thanks to the staff as Mr. Teague was saying, you know, I worked in Castle County schools a lot and a lot of people don't see all the things that go go on behind the scenes. It takes work in a school district. So, I just wanted to give that shout out to everybody who's working hard to make a difference. We have some negative things going on, but there's still positive things happening. >> Thank you. Mr. Miller. I'd like to say thank you to your sorority. I think you explained it. >> Yes. >> I don't think we realized when the money was being given away what you just

204explained. Uh so, thank you for that. That's great to support those people from your sorority. So, I also want to thank our beginning teachers, teacher assistants, teachers, and classified. I see most schools have picked all those folks for the year. So, congratulations to all those. Um I also want to give a shout out to the AD and the principal at the high school. So, at the softball baseball game Friday night, they were pretty much all you two. It was one other lady in there working the concession stand. So, they were keeping concessions open and they were rolling. So, it was just them. So, shout out to them for making that happen. Um Another couple things I got is Mr. Styers, do you know when we will have survey results back on the times starting and

205stopping hours for school? >> Um I think the window closes this week. >> Okay. >> So, we should have it as Mr. Such is absent today. Um that's something that under his purview, but I can definitely get that to make sure you guys know who we're going to put it out for so we don't waste any more time. >> Okay. >> And then I believe the survey was closed this week. >> Fantastic. Um, the other couple things I got is principals deserve their time off just like anybody else. And I think if we got a principal taking more than a couple days off, the board needs to be notified and kind of let us know who is in charge. You know, because sometimes we get complaints or information we want to go to the principal

206and we don't even know who to talk to when they're not there. Um, and then the last thing is I would just like to I wish schools would try not to schedule events on the same time as our school board meeting. So, tonight the high school had an event. No school board is able to be there, which I think looks bad on us cuz we're here. And I just wish our meetings are set in stone on the calendar. So, it would just be nice if those events weren't scheduled on school board meeting nights so that we could also be in attendance at all that stuff. >> All right, Ms. Smith. >> I just think um, the families that came out tonight, it was just really encouraging to see the love for the community and the

207love for the school and the teachers and just the staff there. It was encouraging to me. Um, I also attended the um, the NAACP and that was just really good. Um, Gary Gary Williams was the MC and he's actually doing revival this week at my church. So, I'm missing tonight. But um, and then I thank the pastors from Sweet Gum and he did an excellent job, just very encouraging. My husband went with me for the first time and he really enjoyed it. So, I don't know how I ended up with the head table with Mr. Stokes. I don't think that's where I was supposed to be, but um, I lucked up on that one. But anyway, just thank you for our staff and everybody's hard work. >> Um, I was at the NAACP banquet also.

208We really attended our Dr. McGee did an excellent job of just bringing greetings on behalf of the board. Um went on the North Blast for Thursday to thank her for that math and science night. It was well attended. Um Mr. Artist took the opportunity with having a lot of the parents and students there to recognize this teacher of the year and um teacher assistant and beginning teacher and classified person. And the kids just went wild, you know, when the names were called. And that was good to see, you know, that they really were showing love for the teachers and the staff that was being recognized. And um I too listened in on the um law conference that was on Thursday and Friday. And my biggest takeaway from it was the Dare County presentation. I wish

209Caswell County could get to that level. I'm not sure what it would take. Maybe we could go visit them, they come visit us. But they said they would, they'd do a road trip. But that that was my biggest takeaway. And they have something called five on five. And they had three three commit three members from each board, the um superintendent and the county manager and the two finance people. And I guess so that they just have a wonderful working relationship. Uh they talked about, you know, if the school needed anything, you know, just they always try and found they would always try and find a way to make sure the school system got what they needed because the schools and the students and the staff were as was about one of the most most important

210commodities in their county. >> And that this was also the year. >> Do you know what distinction Dare County has? >> No. >> It has one of the lowest tax rates in the state. It's the richest county in the state. I went to their presentation last year. Good working relationship. County chair and both chairs. They meet like once a week for breakfast. And uh they need it, they get it. >> That's what they said. >> It's real nice. >> And one thing is they did say this is a fact out too, but I think they said they fund 100 and it was a 45 positions. But then that's good. >> That's local money. That's the difference. >> Yeah, but rich is different. >> Yep. Is Bagley >> Okay, I see. I got I did go

211visit Dilworth's family night. I don't know if anybody else got to make that. And then I did get to attend it. I love when they have soccer, softball, and baseball. I love that. So I could just go see it all. Um I also attended Dilworth's volleyball game. They off to pretty good season. And I actually got to have the opportunity to help Miss Chavez in art. If y'all have never seen some kids work with clay, those kids love it. And Miss Chavez can make it. If that helps, she can make it. But I hope y'all get to see that when the kids are finished cuz they really took good pride in that. Um I know that um these computers are nice, but I do not like it. Um it's hard to maneuver something I need

212to write on for us to go all the way to the end and not know what page it's on. I really would like my paper copy. I don't know if anybody else gets a paper copy, but I would like a paper copy. I'm requesting a paper copy. Trudy's getting I'm getting it, too. Thank you, Trudy. And other than that, I mean I I guess everybody else has already said that. >> Thank you. At your table, you have space you have statutory information that I tell you why you have it. I was watching the school board meeting several weeks ago and the chair, after they had discussed it, said, "We are now going to make a motion to go into closed session." They got a second and then went in. And I said, "Something wrong here."

213So I discussed that with Connie because I know it's boring to you, but what I read every meeting to go into closed session. So Connie contacted school board association Christie and she sent me information. This is how high you can go, so you know. Okay. Any questions about that? All right. At this time, I move that the Caswell County Board of Public Education going to close session for the purpose of considering a personnel action that involved an officer or employee of this board. NC General Statute 143-318.11, parentheses A, parentheses 6. And for the purpose of discussing information that is privileged, confidential, or not a public record. NC General Statute 143-318.11, parentheses A, parentheses 1. And to confer with attorney. Also, to discuss EC services. Is there a motion to that effect? Dr. Bigelow, do I

214hear a second? It's night and discussion. All those in favor, raise your hand. We're now going to close session. Do you need a second?