001Thank you to the United States of To the stands, one nation, indivisible, with liberty and justice for all. All right. First time approve their minutes to that effect. Mr. L makes motion. Is there a second? Any discussion? Motion to approve the minutes. All in favor, raise your hand. Motion 6. Thank you. Approval of the agenda. Um, we're going to pull item number nine. I'm sorry. Number eight and uh you have one transfer should be in place >> and add number number on that. All right. Motion makes the motion like second discussion approve agenda. All in favor raise your hand. Thank you. announcements and special recognition. >> Well, good afternoon everyone. Good evening everyone. We're glad to have everyone here tonight. Um, tonight is an exciting night in the life of the school system while we
002recognize a lot of our new hires. So, I was glad to invite our HR director, Miss Jane Frasier, to help facilitate the introduction of our new faculty and staff for the 25 26 school year. >> Good evening. >> It is with pleasure that I introduce to you. I'm going to introduce the principles and then allow them to introduce their staff. And we'll start with Miss D. Carter at Bartley Anti High School. >> I would like to come to a >> be I would like to first introduce Michael Preston. He is our new athletic director. I don't think all of them um are here. We have a volleyball game that is going on right now. So, I do apologize for his absence. Um, Mr. William um Hihandro Fernos, he is our new custodian. Caroline Cox, um
003our new physical ed teacher, our PE teacher. Uh Miss Beverly Tidwell, our math teacher. Thank you for coming. and Mr. uh have Mr. Ronald Dixon, the new assistant principal, interim, Paul Davis, bus driver. Crystal McCra, our new athletic trainer. Um we have a volleyball game, so she's probably at the Thank you. Next, we'll have Miss Terry Velik with Dillard NL Dillard Middle School. >> Good evening. Uh, in our Dillard, uh, new staff members. I think I only have maybe one here. We have football practice going on. Mr. Joshua Core, who is the curriculum coach, math instructional coach. Brendan Nenley is our new eighth grade science teacher. This is Mr. Recort. Miss Michaela Brown. Mr. William Osk is seventh grade science. Michaela Morgan is sixth grade math. Lillian Graves bus driver. And Miss Sherodal is eighth
004grade math. So this is our new crew. >> Thank you. And now Mr. Avery Artist with North Elementary. Good evening. >> Uh we welcome one new staff member to the awesome land of Panda Nation, Miss Brianna McCandis. Uh we it took us a while to find a good counselor, but I do think we have a great fit for us. And next up we have Miss Michelle Robinson with Oakwood. >> Good evening. >> I think one of my people are here. So I will start with Mr. Stanley Wilson who is joining Oakwood as our third custodian. We are grateful to have him on board in Oakwood. U Miss Stephanie Peppa. Um she is our new third grade teacher. And then Miss Savannah Long is our um new TA in first grade. Um and I am so
005thankful to have all three of these members on board with us this year. >> Next we'll have Dr. Hillary Dodson. >> Good afternoon. Um we have one new staff member at Study Creek. She is our data manager, secretary, and bookkeeper. and her name is just out of Strong. We are so grateful for her. She has caught on and taken on the role and doing a great job. Miss Terry Parker's unable to be here, but her new staff members, and I'm not sure if they're here. I'm just going to call their names. Mary Hannah Grubs. Oh, come on. Uh, Emily Peepler and Jasmine Robinson. Yay. Remind me what your teacher EC and media, right? Awesome. So, EC teacher and media. >> All right, we'll do central office, Miss Beamers. Good evening board members. Um on behalf
006of my department and Dr. Jones, we are proud to represent um our departments with a new administrative assistant, Jennifer Hooper, if you'll come on up. You know, this has been a search for us and we're super excited to have her on board. Um and she's going to do great things with us. So this this new admin assistant, Jennifer Good evening. >> Good evening. >> I've got one to introduce uh Miss Sarah May Wright. She's a new sub agent that's going to start >> Miss Cal Wilson. Uh hello. We have added two new staff members to the EC prek department. Uh Miss Natalie Duncan is our new behavior specialist and Miss Meredith Gregory is the itinerate prek teacher. And I'm gonna introduce BonitaRandle Stevenson from the child nutrition department because Miss Chandler Miles Chandler is unable
007to be here with us, but she's the admin assistant for child nutrition. That's all of them. Well, we welcome you to the family. Hope you stay 30 or 40 years. But as tonight you're welcome to leave and you're welcome to stay. All right, we have one person for public comments. It's Amy Howard. Is that correct? Just a few preliminary. You have three minutes for your comments. End of two and a half minutes. Mr. Little give you a signal that you have 30 seconds left. You may proceed. >> What's my signal? >> Good evening. Uh my name's Amy Howard. I have one student at Stony Creek Elementary and one uh attending PCC as a junior at BY. Um, I'd like to take a few moments to encourage you all to a vote in the affirmative and
008polling for an additional teacher at County Creek. So, where we have quite a few new hires and that's amazing. I say this not to add an additional burden to the county, but to enable our children to have the best learning environment. A classroom for younger elementary students of 22 and higher is not a good environment when children get the attention that they need. This high studenttoteer ratio negatively impacts student learning, individualized attention, and overall classroom management. Behavior issues arise more and students who are wall flowers can get left behind. An additional teacher would allow Stony Creek to reduce class sizes, giving each student the personal support that they need. It would also help to alleviate the immense workload our current teachers who may be struggling to meet with the diverse needs of their students in
009an overpop populated setting. I also encourage you to add an additional teacher so that we may not have to have combined classes. My youngest child was once a student in a second and third grade combo class. For many in that classroom, it was a stressful environment. Some students that were in the previous year excelled and were given work far above their grade level, but they struggled in this environment because the classroom where older students were included. They were testing at a different level, learning at a different level, hearing language concepts, different uh information that didn't have anything to do with them. On one side of the room, older students were being taught the new concepts, new vocabulary, etc. While the younger students were expected to be working on worksheets or classroom activities that didn't coincide
010with what was being taught, it was a confusing environment and for some children it brought their self-esteem down because they did not understand that they weren't responsible for learning that information. It was a distraction because they were unable to concentrate on the work that they were supposed to be doing. When my child moved to the next year to third grade, the classroom sizes were much smaller. Thank you. There were two third grade teachers and those teachers were able to dedicate their attention and their resources to that number of children and they excelled. The ones that I knew the year before that had struggled were now back on top and further because they had the attention that they needed at their grade level. If you want our schools to continue to show growth and entice teachers
011to come back to our county to teach, this is one way to accomplish that. As well as smaller classroom sizes will entice families to want their children to attend Cathol County schools. That's a huge concept, which means also more money in the county's pocket. This is my experience and I hope that you take that in consideration. Thanks, Moving on to new minutes. We have the consent agenda. You have four items there. You have one additional plan that makes the motion. discussion. >> I have a question about the Stern Creek. So my understanding is title one. >> So one position position will be >> I guess my question is we're already using some teachers in title one funds. I mean do we do we have enough money to keep adding? >> This will be stretching it
012about as far as we can stretch the positions. This will give our district a total of purching eight teaching positions out of title. >> We wipe it out and not any carry over next year. >> Correct. >> That is correct. >> Is that really I understand we need to teach position but is that what we need to do is not have any carryover federal money. >> That is part of the risk to take. Mr. Secret. Any more discussion? If not, all in favor the three put in one for additional features. All in favor raise your hand. back. Next time two Noel. >> Yes. Good evening again. As you know in the studio, we um wanted to just thank one of our county commissioners for the appropriations. We did decide that some option board supplement for
013our staff. This was tabled to be discussed back in September. We're bringing back to you options which you have on the packet and staff as so that we make sure that we deal with the real numbers so that we know once our 20day 10day count and we know exactly how many teachers we're going to have in the district so we can give extra factual numbers in regards to the supplement that our county commissioners have um set aside. And so therefore in your packet you will see options and staff recommended that board option two. So I turn it over to both the questions. >> I would like to add that the green is what we're on balance for the district. >> Yes. future staff. >> I would like to before I vote on the sheet, I
014want to see exactly what I'll be. How much? So, how are you? How much is this going to change? So, if somebody like left, that's what this is changing. If somebody left because we already have vacancies in this these numbers. So, if somebody left, there would be more money. That's what it's saying due to staffing. So just to kind of give a overall picture it's a fluid situation. So the way we have the have set up the slack is depend on the position of actual computer. So if there are every position is filled uh it cost a certain amount of dollars. Uh what you have in front of you talks about all the positions and all the positions will fill and how much that will cost given the siphon to to the individual and then
015if there are vacancies or everyone is this is pretty much worst case scenario where we have funds. If if we have positions that are vacant, therefore the price will come down, but we have to give you numbers based on the total number of positions we know we have as a district. And so that's the only way we can present to you because we know throughout the open school year things can change. So this shows you what our numbers are as of right now because these are the numbers we have to present. So if two months down the road the vacancy pops up that will impact the the cost but we're giving to you is the total cost for the total number of positions. Um the part time does that include long time in the past
016trying. [Music] So right now we have about 1.5. We have already appropriated over 600,000 of that in our local budget. If we use all of that, we would drop below them. An appropriation does not mean we use it, but we've appropriated over 600,000 already in balance coming out of balance. I'm sorry. >> Is that including that $45,000 pass? it would be it would add to that. So, you're looking at about 650,000. >> Um, for the first one, um, I like that the county commissioner said that the certified automatically hit the $1,000. And I don't know everyone audience wise. The classified fulltime is $550 and the classified parttime is $250. >> So it looks like um what we would have to appropriate if we went for number one is $98,570. >> Okay. Well, because I I
017feel that we are into recruiting and uh also that our staff um through the years, the one thing we always wait is toward the end, but if we start saying to our staff, they've done a good job already based on uh the information that we received back from the state. And I would like to see us be able to do the $98,570. And I realize that it will come out of the fund balance, but we never know what may happen. But we also know what's right here in front of us. And right now, we have good staff. And right now, we have been able to recruit. So, I would like to suggest that we do option number one, which means we would take 98,000 $570 out of our fund balance. And because the classified four
018times only did the 560 by time taxes, everything is taken out, it will look a lot less. So I I know we're looking at fun balance, but I'm also looking at uh people as well. Miss, I'm I've had I've got the original that we had. I don't see the current discussion there for the sake of clarity. Option one, two, and three. You could say what option you want. >> So you just want me to say the cost >> because the original is a little bit construed because I represented it off of a 26% FICA retirement and retirement came in less because >> well the state did um say that it was going to be 24.675 this year. So um it came in a little less. So that's why the numbers look a little different than
019the original. >> Okay, good. My apologies on that. >> This is all I got you. >> I'm sorry. So, option one coming out of fund balance is $98,570. Option two, $33,733.20. Option three is $94. >> And just for the sake of the public, state what all the positions for the certified time. So across the board certified would get $1,000. Option one classified full-time would get $550. Option one classified part-time will get 250. Option two, classified full-time will get 250. Option two, classified part-time will get 125. Option three, classified full-time would get $100. And option three, classified parttime will get $50. >> What question? That's all I have at this time. >> Anybody else? >> I'm sure it's going to be an awesome gift. One thing I want make sure everybody understands when you say supplements
020>> that comes. But if you miss this, this is for certified staff. >> That's the $1,000 per individual. the part-time and the classified that's coming out of local fund balance. This is a year to a year thing because it's not guaranteed next year. >> Yes. >> And I think if I remember correctly, I asked the last time the commissioners gave a supplement 2017 18. That's the last time. Okay. >> Anybody else have any question or comments? Wait a minute. >> Anybody else? Okay, go ahead. >> I would like to make a motion that we do the first option which gives the certified 1,000, the classified fulltime $550, classified part-time $250 and $98,570 be taken out of the fund balance. >> Second, not further discussion. Yes. Go ahead. >> Well, like I said, all of our
021staff is very important to us, but at the same time, I'm concerned I'm taking almost $100,000 fund balance. We have $650,000 pending to come out and that really puts you in a spot. If something happens, we're going to be in trouble. So, that that will be my thought. I think everybody or something. But I'd rather come back at the end of the year and see give some additional give it all now and be in trouble with the paper. >> Exactly. Everybody deserves all needs. >> Are these will these supplements all be paid like at one time? So it depends on which one for classified that is chosen. The teachers will be split in November and May. But if option two or three is given for classified, I would recommend that it's all given in one
022month sum in November. any other but >> I would just still like to stress the number one because I know you know we we have our fun balance and I believe if we do the right thing that everything will work out. I know we have to put up for rainy days but um you know we also just did the school bus thing. We already had one. We got another one. So I think that we should uh go ahead and believe that things will uh work out when we are uh doing what we can do to say support our staff. >> Any else? Yes. >> I just want to say just because I don't vote for that way doesn't mean I'm not supporting myself because our staff is all one. So I want the public to
023know that y'all know we got some other things and I'm getting complaints about needing papers and etc like that and that's what I'm sitting here >> for um how much does the board like to take forward each year as a fun balance? >> Well, let me say this to you. Uh >> school boards are not required to have a fund balance. you want to have them because you never know what's going to happen. Uh the best way I can say it is you cannot have enough money. >> All right? But you don't get there overnight with your fund balance. You never have know what emergency you're going to have. You never know short. And what people don't really understand is like if the county commission do not give us what we request in the budget
024then that money has to come from somewhere can come from is funds and since I've been here uh the last 17 years uh we we're hovering around a million a little bit over a million but there's no guarantee the year uh I think this is probably the biggest year I've seen that we had dip >> and the future you can't to see. But um basically that's it in relationship surprise that you put out. >> Another question she I guess this 98,000 here is not included in the 600,000 you said has been appropriate. >> No ma'am because it hasn't been passed yet >> but I guess I agree with this black folks. We have some awesome staff members and the tax account I guess listed whatever salary he's one of the lowest paid counties even with
025the supplements you know probably the lower lower amounts that's being given out supplement so I mean the 98,000 is a lot of money in a sense but when you talk about human beings and all that they do for our kids and have done for our children over the years and the dedication that they put in and we have a lot of staff member I expect to say they in Virginia to come back here and work you know they stay with us if we go back there and make more money that shows dedication so I I vote I guess if we go whatever you know I still think we need to try and get an option and pray that things work out we don't have to know too far into the fun balance >> again you
026know I'm very concerned that we need $650,000 just to balance our budget in July possibly we're looking taking another 100,000 out. We're depleting our federal funds so we have no carryover. So what's going to happen if we have a situation we have to hire somebody next year? You know, we're depleting everything and there's no guarantee the commissioners are going to give us what they give us this year, which wasn't even enough. We're grateful for what we got, but it wasn't enough to make ends meet the school system. So I understand how people are important but if we have no money to run the school to then nobody else then where will we be business >> I don't think that thatund $100,000 will deplete us >> any other discussion I'll just add that whichever direction the
027board has those staff will be committed to ensuring we operate on efficiency we can provide the best for our students. Um, this is a very difficult situation and conversation, but we want to make sure that the board made an informed decision. So, we came to you tonight bringing you the actual factual numbers. Understanding that we're very thankful for our county commissioners giving us the branch to work through this. Um, I just want to give that the county commissioners did state that they want to ensure that all employees receive some supplement which was certified which teachers and all the staff classified in part time. I applaud this board for the discussion but I do understand that it is now time for us to make a decision and staff recommends the staff staff recommends to board to
028make a decision regarding supplements. >> Okay. Hear no other discussion. The motion is to approve the motion which takes 98 $8,57 from fund balance for this fiscal year. All in favor of that motion raise your hand. Motion carries 42 regularly. Thank you. Next one. >> Thank you. In addition, we have a low wealth supplement that we need to bring to the board. >> Yes. So, I'm proposing 45 um $100 being paid out to the teachers in two lump sums. Any to anybody that is paid on a certified um teaching salary schedule in November and May, the cap for low wealth is $5,000. So, we're already close to that cap. But what I do at the end of the year is I recalculate and if I'm able to give the teachers more money in May, then
029I give that to them in their main payroll check along with the other half of their >> just as a FYI. Explain it a little. >> So low money is a pot of money that the state gave back in 2022 or 23. they started giving this supplement for counties that usually don't get a local supplement or counties that don't have funding to provide a local supplement. Um there's only about four counties that don't receive this supplement. And it's changes every single year. It's a it's a guaranteed aotment, but it's also a not guaranteed aotment depending on when budget is passed and if how much were actually allocated every year. And it's based on our ADM Anybody else have a question about that? >> Now you said 45 >> and to be splitting their November and
030May check that is only for those on the >> certified teaching salary schedule. >> That does not include classified. >> Correct. All right. >> Motion. >> Yes. >> I make a motion that we certified. >> Second. Second. Any discussion? Now, just some clarification everybody. Now, that that's money coming from the state. It's not coming from the cabinet >> and it's not going to be guaranteed every year. >> Every year thing that you have to do >> and it's also not guaranteed when we receive it throughout the years. Thank we thankfully been able to receive it before we would like to pay it out. >> Thank you. >> Any other discussion? If not, the motion is to approve the no web recommendation by the finance office at $4500 on the same hand. Thank you. >> Thank
031you. >> Number three for you. We have fundraising request um second round for students high schools elementary south elementary and I got a motion to approve the fundraisers second discussion. My motion is to approve the fund raise. So in your packet you have a um item regarding a new housing development that it falls within the Oakwood South district. It is staff recation that since the majority of that development um that that all those zoned into South Elementary School um because we have several housing developments pop but south has more sheets um the way the if you look on the second page of the proposal you'll see the line where the access road may live reside in Oakwood district but majority of that um subdivision once built will be in south district is in line currently
032there's only students that attend that live currently attend and so that that would allow us >> so so that allows us that for the out given the numbers and some other house. Thank you Mr. for coming to the podium. But I just wanted to make sure that initially we had it going toward but looking at the majority of that site being in South. We uh were made aware of this this situation. Um we called uh the tax office was GIS had an address and that there was no district school. The address was in no district. The line goes directly through their property and they didn't know where to put it. So they asked me where and I said I can't answer that question because the only access to the the housing side is the horseshoe
033in the red and the two ends come out. >> Wait, could we cut that off? So guys, the lower part of this is South District. The upper part is the is Oakwood district. The only access to this housing area is that private road that goes straight that is in the Oakwood district. The loop primarily is in the south district. The main road over here to the left of it is Enr Graves. That road has always been divided in half. Half of it going to Oakwood and half of it going south. I would like to propose that we take basically what we did with Collie Road in Samora. Make triangle and cut that out and make it all south. So Henry Henry T. Trades Road and the new housing development would all go to South District.
034As it stands right now, I can't dispatch a bus to pick up the kids in the new housing area because the bus stop is out of district. >> Now, where exactly is housing >> that? No, >> that circle >> in terms of energy grade road >> right off of it. It is >> right or left. If you're going to toward the end of the road to the end be on your left and >> that's before you get to do generation road. >> Yeah. Yes. >> It's beyond that. >> Yes. No, it's beyond the edge. Correct. >> It's right just beyond to to the left. >> Okay. One other question. How far is it from that spot to south? How far from that spot? >> Here's the reason I'm asking you this. When we closed the
035six schools back in 1992, that was that was the line because people were coming from Anderson school, they felt they were closer to the south but actually cut off when they came to Oakland. And I understand the rationale by the number. But do you know how far it is between those two? >> I I I would just be >> okay >> guessing when I did not measure that. It's my belief you're about the same distance apart. You're you're within five miles of each other. >> Okay. But this is your recommendation is going to help South School. >> Yes. >> With notes. >> Yes. And that's solely based on the future, >> right, >> of what's coming for they open. >> One other thing, have they started any construction of house? Yes, there are currently uh
036six houses I believe in that horseshoe and the one house that we're dealing with right now has two kids that have no district right now. >> Anybody out there? >> I know two kids that I guess live down there. They go to So for instance, one of them I guess in fifth grade next year she was that issue. So the one that I keep in third grade next year That mean you have to be resolved the south for the next school year. >> That's something >> based on whatever happened. >> Yes, you have an option. Um I'm not sure if this district done before what some other places they can grandfather student but it will cause tempation if we do that. So that's why if a student is grandfathered in because parents can't help that
037the plan district um that's just a conversation, but um we didn't grandfather change or they would have to ask for special permission to remain that >> question. >> Well, I think that since Oakwood has the larger numbers and South numbers are not that large, then doing it to South would make sense. that population as long as it rides. >> We also know we get housing development in Oakwood district. >> Okay. So that's getting ready to push their numbers up when that project start these people all those people probably >> put this folks although I understand be a problem a couple redistric So staff is recommending that proposal 26 27 is completed this year. >> I would recommend that. Yes. >> Well, you've already got two buses going out there. I All I would have to
038do is budge the stop for DPI purposes so that the bus will stop pick up. question. >> So, we're going to go that route. So, they do enroll. They know what they're doing. >> Anybody enrolls this year, they'll be enrolled within South Country. >> All right. Motion to approve there. Second black. Any more further? Not motion to approve the suggestion. all things that your age while you still up there. >> Yes, sir. >> Do every kid that we have in schools assigned to a bus. >> Is there a kid assigned to a bus? No. >> Planetary. >> You don't have the buses to assign? We don't have that number of buses. >> No. No. Maybe I should go. My question is, do we know how many kids ride the buses as opposed to the kids
039that ride buses? >> We will at the end of this week. >> That's what I Okay, that's right. >> Yes, we're currently doing the uh the TD2 uh student count this week. We started this morning and we'll run this entire week and we'll have the uh the number of bus riders this morning and afternoon at each school. Now, when I first started that question, you said some of you don't have the buses to do what >> to give to to assign every child for all 2,000 kids. We don't have the the spaces on the buses to our current bus situation, driving situ driver situation. We can't bus 2,000 kids. We don't have enough space on the buses without changing belt time and moving closer to the tier aspect of it because I can only put
04048 kids on a high school bus. I can put 67 kids on a middle school bus. But we combine middle and high. So I can only put 48 kids on those. elementary kids, we can put up to 72 on one bus. Okay. >> And we are operating close to that on several of our elementary buses. >> So to clarify, if all students for disabled wanted to ride a bus tomorrow, um we would have to bring back to the board to evaluate start times and end times because our buses would have to run a very different type of system. The current bus routing system we have now doesn't have the capacity to do all 2,67 odd students given restraints. But if there's a road that we must do, we have to bring back to the board
041proposal to change times to ensure our buses ran or run enough to do so. So it would mean multiple routes. So if all be a great thing, um we would have to um have go back to the drawing board with start times, which means we may have to explore routes. I'm just trying to make sure >> what I meant by that was if I'm a car rider today, I don't want to ride in the car tomorrow. I ride the bus tomorrow. That's what I'm driving at. You see >> most of the buses we run have room for kids. >> Okay. I just want to be clear on that call. >> We have room to grow >> right now. I see more kids riding cars than than buses or >> that is true. >> Okay. But
042you send out something from fill out a form so that you kind of know, right? >> You don't even need to route these kids. >> Correct. So we only route the kids that need, >> right? Those that did not provide that information, >> we put them on route. >> Okay. We have to keep all right to change that. They need to send a request ahead of time as well. So it's not like they can take the box and say has to make request. >> All right. surprise that the next the next item is for the attendance bonated changes for our bus driver information. >> Um I believe you all have a copy of this in front of you. Um I'll just hit the highlighted portion of it. I believe the $50 bonus uh for perfect
043attendance has gone its way. It's it did what it needed to do uh five years ago when we started it, but I don't think it's working now. Um, we have several bus drivers that do not get it. We have several bus drivers that do get it. Um, last year we spent $10,600 on this program. Um, the proposal I've got in front of you is is more um exciting for our bus drivers. The we would continue the monthly driver of the month, both elementary and secondary. That driver of the month would get certificate and $100. That driver of the month would go in the pool to be the driver of the year. Um there will be a board or a panel established to select the drivers of the month as well as the drivers of the
044year from by peers such as the administration. Um the cost for the new for this new program um the monthly certificates and bowlers is still going to be $22.80. Uh monthly bonus would be $400 for a total of $422.80 a month in for the year. Um you're looking at $4,000 for the monthly bonus. at staff. It's um I'm sorry I mis misqued. Uh $800 for the year prize. The certificates total would be approximately $100 or a little bit over $100. And there was a recommendation that were brought before me to give um a driver who will attain perfect attendance for the entire school year whereas last year we had one. We would give that driver an additional $500. We are budgeting two. We're hoping for more, but we're budgeting for two, which would bring our
045this program the total to $5,932 for the year, which is a savings of just under $5,000. >> What is the total number of drivers have >> current route drivers? We have 33 33 routes drivers and it's I believe it's 48 question. >> So does the a works every day? >> We have not discussed that. That's something that I would have to give with the EC. The AIDS just recently came over to my responsibility. it was EC department and I have not looked into how we work them into um >> ECAS are paid through a different funding source say and so we'll have to evaluate that funding source >> make sure because we're leaving transportation funds and bus drivers and we got to make sure that the funds we have can be used for those type
046of um the initial purposes behind this was to start this as a pilot and we worked some of those things out and then standing of the studio. So we wanted to start it with one of our most bus drivers probably possibly expand out once we come out with a game play. >> Anybody else? >> So um with this was it that you just put it together and you had a commit? It was it was primarily me myself but the um the three office staff we got together and we discussed this and put our heads together. This is how we came up with the totals this way between the three of us. Well, I think it's um something that's encouraging and should be able to start not look at attendance driving that some of the criteria
047you know what the other kind of >> it's that's where we got to pull things. Um, some of the bus drivers were really well in picking up other ships, working well with helping train other bus drivers. Um, we're looking for how we word that in this. We didn't we couldn't figure that out quickly and get it established. But it's primarily going to be the teamwork, the attendance, um their ability to not get in an accident, their knowledge of driving, and how well they they keep up with their slope. Um obviously, it's hard to reward a driver that doesn't have a medical DOT and can't drive for two weeks because they wait for a physical. So, even though we did fix that, but I mean that I'm just using an example. >> What about like when
048you have like some teachers that drive assistance for permanent bus drivers? >> I would like to say yes, but because we have teachers that drive full-time routes, I can't say yes. Um, so I will say no. So, it's just for permanent >> permanent full. In other words, they're driving a morning and an afternoon routes. If they're only driving one, there technically would not be eligible unless there was nobody else eligible. >> Exactly. >> Will you develop a criteria sheet where you know you all have a check off of different things that you just named off? Yes. It would be great to have it on a sheet so when you get ready to look at everyone you can check off. >> Yes. >> So I think that would be good. >> I will do that. >>
049All right. Second discussion to approve that. Okay. Thank you. This is the makeup. It was I believe some time ago asked us to take a look at our county vehicles, take a look at our fleet to make sure that if our fleet could look um better um we started to do some things. So the first phase of training has occurred and it was actually that one time that we bring back to the board second phase what those are and I turn overdulation and I understand um you should have in front of you there are five vehicles left that are an isore um some more than others Uh 8200 which is the brown Ford Explorer has got 178,000 miles on it roughly. Um 8402 which is the gray Chevy Impala. It's got uh 90,000 miles. 8211
050is a white Avenger at 111,000 miles. The white Avenger is losing its clear coat and it will start showing rust soon. It currently does not show rust. Uh 8208 is the teal or gray Avenger that is currently used as the mail car. It has 136,000 miles on it. And then 8219 is the former uh state truck. It's a yellow pickup truck um that is now belong to the local. It's um got 155,000 miles on it and it actually looks the worst. Um, when I did go to Mako, I did ask Mako, "Do we have to take and get repainted the same exact colors?" They said, "No, we don't care what color you want. It does not affect the estimates." So, my recommendation on the yellow truck would be to paint it white and remove all
051the decals. And we could do we could remove our own decals and it will cut down the cost. But I believe all the estimates should be in your packet. Um, and this is just I guess for you all so you know. >> Good to go. >> What about a bus? We got a bus 8004 activity bus. >> Yeah, ma'am. >> Looks really bad. >> Yeah, ma'am. >> I mean, I'm going be honest. I'm embarrassed by kids to roll up in the school one. What is the cost that we can >> For those of you who don't know, this is what 8004 looks like. I don't know if you can see it. I >> already got it. Um the hood and the front of the bus had lo completely lost its paint. Um we just I
052do not have an estimate on repainting just the hood because it's been told to me it would not look very good at all because the green paint on those two buses that's going down on the red on the sides is flaking and healing. So it's just as in bad shades as as the hood is there. Um, Whites International has given us a quote of $8,7624 to pay a bus and Thomas busy has quoted $17,760. [Music] >> How about how long are we going to run that? I mean, like, okay, >> like where are we at on that? >> Good question. All right. 804 I would recommend we keep running for right now. I would recommend to the board that when we get the new activity bus in that we sell 803. And the reason 803
053has a crack in the hoodies. We have to buy a new hood and replace that hood. The other thing with 8 80003 it's got four windshield windshield panels. All four windshield panels have to be replaced. We just did it on 804, about $2,500. So, we're looking at before we can even paint 8003, you're going to put in almost 10 grand into it. Um, my recommendation would be to sell 803 when the new bus comes in along with 8107, which is a yellow activity bus. sell the two of those and then use those funds to repaint 8,0004 and maintain it and keep it going until we get another bus to replace it. >> Do we know when the bus will come? >> I'm hoping by the beginning of October. Uh I did I was not able
054to get ahead of Carolina Thomas this morning. The last I heard it was in the paint shop. The rails were being painted and that's the last thing they've got to do. They've already got the cameras in GPS even. So, we're just waiting for it to come out of the paint shop. So, the last question is, I guess probably the answer because it always been that way. Why do we stripe our buses green? That's the first thing that fades and flakes and looks terrible. Anywhere I go in the state, they're all just black. I have no idea because it's always been done that way. Um, but we don't paint the panels. Now, if you notice on the new activity buses, it's only the rail. that gets the green. So, it's not as evident as it is.
05580003 and 8004 are the only ones that have panel stain. All the other are just the individual rails. >> Now, you mentioned two buzz possible ser >> at this point. Anything local we can surplus? >> I'm asking you. Um, well, we've got, not that I'm aware of, but we've got a van. The old food service van is is also surplus. Um, and that's it right now. I have a feeling that BPI will be transferring the one cannibal bus that we currently have, which is 117, which is what we used to replace the EV bus. We had to destroy the motor on it and cut the rails. So, it can't even really be sold, but we could sell it for scrap. Uh those are the only vehicles we currently have that we can put up for
056sale on surplus, but the ban is the only and currently on surplus. >> So, um the green that's on that no one knows why. If we don't put the green, we could decide not just paint the bus white. >> Yes, they they'll repaint the bus completely white. >> Okay. >> And then they go back and stripe it. >> And all we do is tell them don't put don't paint that panel green. Only paint the rails. >> Okay. Because if there's no rationale behind it, why continue, you know, it's probably be cheap, too. >> Yes. >> That would save some money. >> So, you're recommending to wait to paint the bus after we sail the other two buses and we get the funds to paint that bus, right? >> Because it's definitely needs paint. have that
057base system. >> So is it God's pleasure that we look into that and bring that information back >> for us? >> Yes. I'm just I'm just getting clarification. >> No, I'm saying the exact fig >> Oh, that's why I was saying I mean That's the plan for staff to staff to work on. Once we get it, bring it back to me. So make >> it have to come back to you get 8,000 free on. >> Yes. So you're asking at this time what's the total amount for the go ahead and have banks pay for the ones five that you gal >> the vehicles what was that >> I would just be honest with you I think that it's best for us to um bring information back for the bus for these cars do have for
058$150,000. uh it would be better for us to possibly look at this look at the cost toward the end of the year so we can see why we are facing um just to ensure that we do not >> and just clarification to comment the transportation does not take >> yes >> what was it we about school they couldn't they could paint the sides and they couldn't paint the top >> the curriculum for the auto paint shop has changed where they're not able to paint an entire vehicle anymore. They can only paint certain section. So they they can't pay an entire vehicle anymore. They used to, but that that changed with the change, >> right? >> And just so you know, $4,353 is a total 4,300 $4,353. >> All right. Yes, Ma. So you're not making
059a recommendation tonight? >> I have not. Thank you, John. >> Thank you, sir. >> Next item. Ven gates for the NCBA conference in Green. How many people are ask not? So we allow four delegates not before it's afternoon session last year last from year to year but if you never volunteer for Everybody going? All right. M Dr. G, you offic I mean the delegate. >> Miss Blackwell. >> Yes. Miss Knight. >> Sure. Miss Smith is never done. We going to put it on Miss Keep going. There you go. You got them. Rest of us can be awesome. Somebody cannot. Okay, we got that. He kind of finished that before they change their mind. All right. Uh, we hel we held number eight, but now it's number nine. So yes on last week we sent a
060additional support packet for children um the number of behavior assessment models conducted our students has reached all time high we call them B times and so a little background I ask Dr. on make her way up in case be on standby. But the the need for us to purchase um this Vtown process is when our state has a behavior threat assessment. Um we were trained on this system electronically. However, at the time Caswell County schools did not have the electronic platform. uh one particular vtown takes at least a minimum of four hours. So if you think three staff member three to four staff members doing behavior threat assessment takes a consider amount of time. So we know we've done 10 plus me times in the first 20 days of school. We've been clocked at least
06140 to 60 hours of um of time. So um before I take everything that Dr. has to say. I just wanted to know that this resource allows us to um purchase the Btown assessment model with some carryover funds. It will save our staff time. It will make it more efficient, but I just want to make sure that you guys understand the need for this has changed over the time from the first time we put DAM into place to it current status. So, just in case you have a question on what DAM is, Dr. Jones did answer that. Thank you, Dr. Jones. Okay. Would you talk about the B10? >> So the B10 and we talked about this before when I presented the mental health plan. It is the behavioral threat assessment management system. And we
062have seen a massive uptick in BAM threat assessments. And what do they look like? They look like students threatening to harm other students, teachers blow up the school, bring a gun, things of that nature. Um, in addition to that, we've seen an uptick with suicide assessment and protocols. So this system will help us track because right now we're writing in a PDF and typing in a PDF and this these meetings so that you know they take four to six hours. So, um this would really help with efficiency and then hopefully um help us decrease numbers. But this is the highest number I've I've seen since I've taken this position. >> The public understanding. So, you're saying in the past we had to write everything in. So, Can you still be writing it? Okay. You wrote
063it in. We tracked it. So, can you explain a little bit? I know you did, but Sure. So, we would write them in a PDF. Okay. fill out the document and then um I was able to manipulate it a little bit where you could type it in just to help decrease the administrators and the counselors and social workers who were completing the forms. But it's a very quirky PDF. But this system allows free access and easier access to input information. >> Absolutely. >> Anybody else? And in addition to that, we could pull information instead of going through each paper and counting. The system would allow us to pull that data and see how many numbers, how many specific instances something right? >> Yes. >> So, we got called for one year, two years. So, do
064we know that we would have money next year to car? >> I think the second year is going to be 12,000 right around. Yes. So, we should >> 12,000. >> I like Well, we don't know what the funds are yet. Um, so it's hard to discuss. >> Well, then if that's the case, you should only look at one year. >> Yes. >> But you have what you put in. >> Any other questions, comments? >> Um, making I'm sorry. >> Okay. Oh, go ahead. >> It's been moved and properly second in the further discussion. The motion here that you $21,843 all fa board members. When you don't throw your hand up, I'm assuming that you >> I didn't mention >> I'm just saying. All right. Well, be sure. >> All right. >> Yes. I only have
065four things to bring for this one this afternoon. Um, as you know, Castle County schools and school movement and our school safety, we'll be doing some school safety exercises and our law enforcement this September 24th at our school. Um, this is in accordance to general statute 115C which requires us to do a tabletop requires us to work with law enforcement to ensure that our law enforcement are familiar with our schools so that in the event of there is a emergency everyone's prepared. This was not a potential fail school operations and activities. Each school is aware of the exercise and we are thankful for the partnership with our local agencies. Um second uh C County schools is also applying for a needsbased grant to renovate local elementary. Their project will provide community opportunity to upgrade the
066facility um much needed facility upgrades while saving the district a lot of money the long range planning. This is to utilize or apply for access to lottery funds to fund that project. That deadline is October 3rd. and then Cath County schools and the golden leaf grant and Pont Community College. We anticipate to understand to know if we've gotten a half million dollars to retrofit part of East Wing to add HVAC and other um to expand our offerings start of HVAC for the upcoming school year that will give our students another option during school day but also a training facility for adults in the community in the evening to mirror our welding program that we have currently going on. We are very excited and things are looking very promising for us to have that and um
067the department of transportation is conducting a assessment at Oakwood Elementary to assess the arrival and dismissal. I know there was some discussion about that car line but this past summer we did apply um an application for the department of transportation to do an assessment for open and that has already began. We hope to have information regarding that. Those are all the updates that I have this time. Okay, this is a question. Mention at the last meeting we talked about the proposal for the campus the people funds. Do you have an update on that? >> Not tonight. >> Okay. Board me comments black. >> Um I had some parents to reach out to me for tutoring when tutoring would start in the schools. And if I'm not mistaken, this week is our intim reports. So some
068parents have been reaching out. Can you give me some information about when tutoring can get started? >> So um I'm going to defer to Miss De to come up and talk to you about ting process and protocol. >> Good evening again. Um, so we put some tutoring processes in place in terms of how we're going to approve tutors and have principles request the funding for tutors. Um, as you know, principles receive a school level title one allocation and they use input from their school level teams, their school improvement teams, their MTSS teams, all of their teams to decide how they're going to use the money. Portions of that are typically used to support either in school tutoring or after school tutoring. And so this year we have um given principles the same autonomy to make
069the decisions that work best for their school. Um but we have given them a few parameters um and procedures in terms of how to request um a tutor to ensure that HR is notified and that finance is notified. Um and giving us adequate time to ensure the person has access to clock in um clock out and make sure that we're tracking their pay so that they're paid on time. What exactly are those procedures? I mean to get a tutor, how long is a process? >> Um, so we're asking them, the principal to submit the request for the funding at least two weeks prior to the first day of the tutor beginning. >> So that's an additional uh 14 days. Mhm. >> So if we look at uh in four weeks and if a child needed
070tutoring and the school prevented it, it would take additional child couldn't get tutoring until almost three more weeks. >> A long time. >> The principles were notified of their preliminary um allotments in late July. So they've had that information and had the opportunity to go ahead and request those tutors since the very beginning of the school year. So we do have principles who have already requested for tutors to begin in early October. >> So all of the schools and I'm asking questions because I don't know because I didn't know there was a procedure >> that was uh >> and we had to right and we had to do that this year. Um last year we had um principles who would request a tutor the same day the tutor began. We actually had to go back
071and retro pay a tutor for a month. um the documentation was just not clean and accurate. Um and we want to make sure that if people are working additional time um that we compensate them for that. For current employees who tutor after school, if we have inschool tutors who come in during the instructional day, we also need to make sure that their background checked um and that they're clear to work directly with students. So um it's really just uh it may not take 14 days. We're just asking principles to get out ahead of it for 14 days so that we have an opportunity for the three departments to make sure that everybody's been cleared, that now they have a badge, that they have access to the building, that they can clock in and clock out.
072Um, principles have had this information since I met with them in the very beginning of August, and they've had their preliminary aotments since the end of July. >> But not every principal is opting to tutor after school. I'm not sure if that's what you're specifically asking for. Some principles are opting to have tutors come in during the instructional day. >> Well, I'm I'm just talking about tutors in, you know, or in school because most of the schools try to get the tubing done while the students are there and not after school, but I just want to make sure that they have accessibility to ters that it doesn't have to wait a 14 day. I know we have to go through procedures, but even going through procedures, it should take 14 days. And I don't know
073how that became a magic number. I didn't know anything about that. They had to be that way. I didn't know that was >> well that was just something that my office generated so that we could have time last year where there were gaps in um people being notified that tutors were on campus that tutors were supporting students. Um we again we had to go back and retropay three tutors from a school that um did not have prior approval to tutor. >> We never got that information. we never got any of that information that you're just sharing right now. So therefore, I didn't know about that that was that kind of procedure in place because I didn't know that that that took place. But I do want to make sure that people that need tutorings or
074principles now because once you take that in, I don't want them to have to break through a 14-day process. I I do want to say that. >> Well, and a lot of times the principles are the ones who made the decisions. Most of the principles who have opted to have tutors in their building at the beginning of October have done that so that they can have tutors there through the first pay period in May. So when they're considering how many tutors they have in the building and how long they're going to have them, they're looking at the number of days per week, hours per day, and the number of weeks. So typically they start a bit later so that they can have them longer. Some principles are opting not to bring tutors back until after
075Christmas. Well, I was think of I would think at the high school they would definitely need tubers before uh that October simp well October is almost here but simply for the fact that that's almost a nine weeks and and so you only have two nine weeks in a semester >> and as soon as um Miss Carter submits that request we will process it as quickly as we can. That request has not been submitted as of today. Okay. Well, we hit a lot of students last year. If they were approved last year, would they not be >> they could actually Yes, they could be preapproved. Yes. We would just need to reactivate their button and make sure that they have access to their badge. It may not take us 14 days. We're just trying to give
076ourselves some time because we want to make sure that everybody is accounted for. Make sure that if they are new that their background checked um again that they have access to everything that they need as an employee. I know we pull all the kids now for tutoring, but some kids may need additional and I hope no principal was saying we not having tutoring. Heard of that, but I'm hoping it's not true. We're not saying that we do not have tutoring because we don't have money. All principles have opted to put tutoring in their title one budget. They just may distinguish how they're going to tutor, whether they're going to do it during the day or after school. the board took the timeline >> and I'll be glad to revisit anything that you asked me to
077begin immediately. U I know the process that we have to do. I know that you have to go through all the you know uh search and all of that but I do want to make sure that uh students get what they need. And I will say that um for the tutoring again, we did not opt for the dates that they begin. The principles decide on the date that they begin based on the number of weeks that they want the tutor in the building. Most of our principles wanted the tutor in the building until that May 15th date or around which was that last pay period. Um and so to do that, they had them start later so that they could have them there longer. And we even cut out weeks where it's a short week
078like the week of Thanksgiving, things like that. we've given them an actual aotment based on how much um time they want that person individually in the building. >> So can you give us a print out of how many schools have already given you the dates and the number of tourists um you're going to need? >> Sure. I would glad to give I don't have any tutor prior approvals though. They have to submit their request for the tutors to begin with their names and all of that. The only thing I've met with them is to go over their preliminary budget plan for title one, which is where they ask me for an allotment, a specified amount to be set aside for tutoring. >> Well, I know parents have been announced, so I want to make sure
079that that's >> I think that that's information that I can solicit from principles and give you exact dates. >> Okay. >> So, two things. one can we see the allocations for the school because the board has saw nothing to do with title one funding how it's going to be spent >> and that is due September 30th to the state so we are actively working on consolidated application >> right but the board need to approve it it's getting ready to be released to the community near title one next week the board's not going to sit at a title one meeting I'm going to hear how money is spent that I'm supposed to be approving allocation >> so I know that this week finish >> oh I'm So the second thing is Ed with Miss Bley we
080have been told that principles are saying we're not doing tutoring now I got a tutor telling me that the principal said there was no money for tutoring so I don't know why we're given to me this should be done from a higher level not letting the principal decide we need tutoring or we don't need tutoring um because our kids are suffering and we're going to start ting out for Christmas you got someone that could be lost So I I just don't understand this. If I want to move the closing, you can stay because I want to better understand our development. [Music] >> Okay. two. >> Um I had the opportunity to attend senior night at the high school last week. The counselors did a great job presenting information for senior um students for this upcoming
081year in regards to opportunities and resources that you use. Um I do want to say that an organization that I'm a part of um is also help support some of the opportunities as well. And this week we kicked off the beginning teacher grant that we proposed last year and um the beginning teach the grant that's also goes to school school that a school can write you know and they're selected um to receive funding to help support the teacher support program last year was awarded that hopefully since I will have opportunity to work with some beginning teachers this year I can encourage the beginning teacher to receive receive grant that may help supplement u an assessment or any resource they need to help them, you know, get licensed. >> Um, yeah, I just want to say
082a couple things. I know we have some people here speak on behalf of the study feature that we're adding and I'm not at all against that. I don't think we need that, but I do want to find out more about our funding. Just want to make it clear. The second thing is, and I said this a couple weeks ago to keep circling back around to the board, is about our hiring process. So, I want the public to understand that the board gets one name per position. We either approve or disapprove. We don't interview. We don't pick the top three candidates. One name come up and say yes or no. That is the recommendation of super opportunity to serve the proper open invited us come see the turf machine really neat. Um took 34 minutes for
083that thing to paint a football field versus hours for a human. Um I know M Jones and Mr. George is working on a grant to try to get that for both schools to use. It was pretty neat and I hope they do get that. Um also um we have a lot of stuff coming up for our schools. I was asked to invite everybody October 1st cancer updates on >> just to what M said about the the robot out there. That was engagement. You put the B in there, let's program it, baby. And it's amazing what the technology can do. >> And you hit the button and it's gone. And like she said, Parks and Records working on a grant. Don't forget to It can be a joint effort between and But uh I never seen
084anything like that. It was made kind of scary to know what it can do though. All right. Any else comments? All right. If not, I move that the capital county board of education public education bill clos action that involve officer or employee of this board NC stat 14386 and for the purpose of discussing this privilege confidential or not guilty stat 1438 Wednesday. Any discussion on that? If not, all of raise your hand. We're now sitting close.