BOE Regular recurrent meeting

001Good morning. Like to welcome everyone to the regular meeting of Caswell County Board of Education. At this time, I ask you for a moment of silence followed by the pledge of allegiance. Thank you. >> Thank you. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] First item of business is the approval of the minutes. Is there a motion to that effect? Miss Smith, is there a second? Mr. Lil, any discussion? If not, the motion is to approve the minutes. All in favor of that motion, please raise your hand. Opposed? Motion carried. Thank you. Next item, approval of the agenda. Miss Smith, Miss Knight seconds. Any discussion? If not, the motion is to

002approve the agenda as printed. All in favor of that motion, raise your hand. Opposed? Motion carried. Thank you. Announcements and special recognitions. Good morning everyone. Hope hope everyone's having a wonderful Monday. Today is a very special day as we have several announcements and recognitions. Today I do want to recognize and announce that September is attendance awareness month. As you know, being in school is important. So, we'll be working on campaigning to ensure that students and families understand the importance of attendance each and every day because great attendance leads to greater achievement and greater accomplishments for our district. Also want to wish all those in September happy birthday as we have those happy birthdays. I think we've got a few birthdays in the building and so hope you have a wonderful month and a wonderful year.

003And today we have special presentation from INCAT as we recognize one of our very own for being recognized um for exceptional work at a CTE. So we ask Dr. W to come on up and present in his own way. >> Well, first of all, thank you very very much for the opportunity to be here today and I'm very appreciative to be here today having served as superintendent here and and I great to see the friendly faces and people that in the past and so thankful for the opportunity. So, and definitely. So, she'll keep me straight here, too. I know that, too. So, but let me let me um first of all, um first of all, I'd like to congratulate um thanks for allowing me to be here today, members of Casual County Board of Education.

004Would Sarah Chandler please come up at this time? >> Um and also Nancy, if you and if y'all both come up here, where would you like them to stand? Y on behalf of the North Carolina Center for the Advancement of Teaching, it is my privilege to announce that Sarah Chandler, an agriculture teacher at ENL Dillard Middle School, has been selected as a finalist for the ENCAT 2026 Burough's Welcome Fund North Carolina Career and Technical Education Teacher of the Year Award. This recognition highlights Miss Chandler's exceptional contribution to CT instruction and her remarkable impact on the students and community here at Caswell County. I'd like to recognize Jerome Wilson, principal of NL Dillard Middle School and Dr. Medina Jones, Caswell County CTE director for their support of Miss Chandler. The career and technical education teacher of

005the year award was established to celebrate the innovation, leadership, and dedication of CTE educators across North Carolina. This award honors teachers who exemplify the highest standards of excellence in preparing students for both college and career pathways and supporting workforce development. Miss Chandler will be attending a week of professional development with her fellow finalists in December where interviews and portfolio review will be conducted by an expert panel of judges from across the state to determine ne the next CT teacher of the year. On December 4th, INCAT will celebrate all finalists and announce the winner in recognition event at the Corey Convention Center in Greensboro. At ENCAT, we are committed to advancing teaching as art and profession and we are thrilled to celebrate Sarah Chandler as a shining example uh of his mission. I would like to

006recognize Dr. uh Nancy Cross from the Department of Public Instruction. Also uh Lyn, >> Lyn Hartley, I make sure to Lyn Hartley from the Department of Public Instruction for being here today. You're able to uh join us in honoring Miss Chandler. Please join me in congratulating Sarah Chandler on this outstanding achievement. We are pleased to provide you with the certificate recognizing you as INCAT 2026 Burough's Welcome Funds North Carolina Career and Technical Education Teacher of the Year finalist. [Applause] I would also like to add that we have the new principal here, Mr. Dick, is here to support M. [Applause] [Music] That's I've been saying this on Facebook. I want the whole board. The other school system don't do it. >> But I want all of this. >> Do you want in front of >> it?

007Come on. >> I'm good. >> Got everybody. >> All right. I got everybody. You want step out. There you go. Perfect. All right. Ready? >> Ready. >> Appreciate that. [Music] >> Take care, bro. 199. >> Next item is public comments. Do we have any questions? >> Yes, sir. >> All right. Thank you very much. All right, next item reports, Mr. Sto. >> Well, good morning again. Um, in your packet, you received day eight numbers of enrollment at your table today. You received day nine. As we all know, today is day 10. And as you can see, numbers can change um significantly from one day to the other. Um so they as of Friday we had 267 students and we will have that number at we have today's number at the end of day today because

008attendance had not been taken. Uh this 267 that's in your packet today is approximately 48 to 50 students less than the total attend day count last school year. But if you look at the packet you had in eight of day eight we were we had more. So what's happening is as since school has begun um there have been regular requests and students other schools have picked up because it typically picks up after Labor Day um because other school things are in session and so we anticipate today um final rooms coming in and let us be of having a formal decision. As you can see, our concerns um are with um two elementary schools um North Elementary as well as Stony Creek as they have some numbers and some grade level combinations that make it quite

009um unique and quite we have to take a really good look at what we want to do to ensure we support because these numbers will change over time. But however, our a lotment of funding um possibly will not because it's based off 10day 28 day camp. I'll leave it to the bullpen discussion. Now you said stone creek possibly in what? Uh I want to think the second grade level second grade starting creek those one class young has one classroom >> for everybody level. >> Okay. >> So >> go ahead. >> Um are you seeing that there would be a combination? Is that what you're trying to say? >> We had not explored combination. just bring up awareness that you look at the same stone has a class of 28, >> right? >> And so Stony

010Creek has traditionally continued to enroll throughout the year. >> And so that's a very fluid um situation there at Stony Creek, but the numbers that concern staff the most is um two second grade 28. Um and then of course at North um kindergarten with two being at in kindergarten grades with two class in 24. >> Do they have um teacher assistant? >> Yes. Okay. >> Okay. >> Any other question about that? >> Yes. >> I asked Mr. Alison to come to come to the board so she can answer those questions. Good morning. >> Good morning. >> I'm sorry. Mley, can you repeat your question? >> What is the state requirements that the cap >> So for kindergarten is 21. Um but Mr. Sh and I spoke the state requirement when you're looking at cap for

011class sizes based on the district as a whole. So if we do not exceed that um in each area as a whole district, it does not require us to buy an individual teacher. So right now we're looking at it just at individual schools. And the only way you can change that if you had the luxury of paying locally to pay teachers, you can do that automatically. It's not always we don't do that because of funding and the numbers just don't fall perfect all the time. You know, they going to go up, they going to go down, >> and hopefully probably won't have much after today. >> We're looking at fourth and fifth. I mean, that's pretty large groups, too. >> They are traditionally large because there is no state cap for the fifth rate. That

012did go through the legislature this year but was not passed. >> All right. >> So are you saying 21 for K5? Is that the state? >> No. So it ranges between 21 and or 20 and 22. Um kindergarten is 21. Um first grade is 20. >> Okay. >> Second grade is 21. >> Okay. >> Third grade is 21. >> So it ranges. There is no state cap for fourth and fifth grade. >> Okay. >> Hey. in um Oakwood's prek. >> Is that 23 number is that including like their EC prek or do we have that many in that? >> I would have to ask um Mr. Robinson for more clarity on that. Typically when we're looking at prek I don't typically look at those numbers because they don't a lot in ADM but I can

013absolutely follow up to that. >> Thank you. >> Sure. >> That does not include EC prek. So I thought the 20 was the cap from the federal standard for that. >> That has been my understanding. I didn't go 20 anymore. >> I know we had a weight list and it was I know I speak with Mrs. Wilson. Um there was an opportunity where we could go above if we had the space in >> that occur north. We went from 18 to 20 at north. I know that >> we can look into double check. >> Okay. I like that because I got some things to see. >> All right. Anyone else? >> All right. Thank you. >> Yes, sir. >> And what we will do today is when we get the 10day count today, we'll have

014that sent out to the entire board today. >> Okay. So that you have as I know that um we still had some enrollments that had not been keyed in as people just try to enroll for Friday. So we we get those numbers. We'll be sure that the boards up. Okay. The only question thus far is is DC prek included in this count, >> right? Because that's above 20 which was the max. >> Okay. All right. Next item. >> All right. Well, we are excited to bring forth our 2020 42.5 academic snapshot. A copy of this then is in your packets. And so I just want to give a quick uh shout out to all the students, faculty, staff, every person, volunteer, every parent because this was definitely a collective effort last year. And so today

015we'll be talking about the accountability snapshot. So our first slide we're going to All [Music] right. So, today will provide an accountability snapshot um for the student achievement results for last year. We are excited because we have a lot of great things and exciting things to share. We've got some opportunity for improvement, but we also have a lot of places where we can do celebrate our success. Next slide, please. So, today we're going to do a summary of student achievement um by schools. We'll talk about the district graduation rate in prior to others, grade level proficiency rates, which means students who have tested on a certain day. um their grade official races levels three, four, and five, school growth rates, and school performance rates. Well, this is exciting because county school graduation rate is 88.5%.

016The graduation rate from 2016 to 5 has increased by 13.1 points. That is a huge feat. That is um something that I think that sometimes in capital we don't celebrate enough. But the comparison, if you look at our comparison counties, our graduation rate Orange County, they're at 86.9. Our graduation rate this year exceeds Adams, Brooklyn, which is 84.5 and Rockingham County School as well as 84.8. But we also always compare ourselves to Person County, which which we're closing that gap between them. We're at 91.3% and we are performing above the state graduation rate, which at 87.7. So they call and as you know the graduation rate calculates the cohort of student once they start in grade as they mature through high school. If a student leaves for example transfer to another school that students taken

017out of the equation but if a student drops out of school that tells us that that that is reflective. So of our kids who started ninth grade graduation um cohort with us and graduated that we this past school year the cohort of 88.5% understanding that some of our students who have exceptionalities um on a different course of study that will sometimes make more challenging for them for us to get to 100% graduation rate because we have our two identif adaptive class as well as our OCS curriculum. So, um 90% is going to meet the most goals for most traditional high schools because we know that you have that particular unique group of students that has different criteria for graduation. And so, great break. Next slide, please. Before we talk about school performance grades, I just

018want to talk about a little bit about achievement and growth. Student achievement accounts for 80% of school performance rates. Student growth accounts for what? 20%. So growth shows the amount of growth over time. Achievement shows that snapshot that given day. And again we count achievement by grade level proficiency means level threes, fours and fives. So on the side there you see there's a difference between index and growth. There's always been a debate regarding is this accountability the model because so much more is on achievement and that's on growth. And that is still something that has been shared with this board before and is also a concern across the state. So just want to give our public a reminder that achievement um and growth are both taken into consideration and this slide helps you see the

019difference between the two. Now you have some snapshots. So I am a visual learner. So I like to show graphs and I want to kind of explain to you the graph. Since COVID, most school districts in the state of North Carolina is also looking at the 2021 school year, the 2020 2021 school year as a baseline. Where have we been since we've returned from CO? Because everybody took a dip. Everybody stand because CO was something that um drastically impacted student achievement and the learning. And so if you look at building at the end of the 2021 school year, their overall grade level proficiency, meaning levels three, four, and five was at 33%. Then you see the 22 year, the 23 school end of 23 school year, the end of the 24 school year, and the

020end of the 25 school year. And so if you look at it, you can observe that we're at 33% which was the same that were back in 2021 as we were in 2025. All right? So Bill has has had some although in that 33 there are some there are some successes with the average of one and other things but the overall school rate of proficiency is at 33. Now the other slide beside that it says the change in percent offensive points based on the baseline year. The baseline year being 2021 deal is up 3.9 percentage points compared to where they were before. All right. Now report card grade in 2022 2023 was a D. 2024 2025 is an F is growth index. Dot did not meet growth this past school year. So I want to

021be very transparent. There are good things that happen at Dillard, but we still have some structures and things to continue to work and focus on to move in at Dillard to be the school we know that it can be. Next slide, please. Oakwood Elementary. Oakwood Elementary, if you look in 2021, they were at what? 25%. Great Oakley. They are now in 2025, they're at 45%. Which shows a 20.7% point increase over time. Now, Oakwood Elementary remained the same as a D, but they met growth. And so, we want to ensure that we grow students because that letter grade sometimes doesn't unpack the whole story what's happening at a school. We know that students grow, but if you look over the C time, Oakwood Elementary has steadily been going what? >> growing. That's what that's the

022trends we would like to see. Next slide, please. They have North Elementary. North Elementary was a letter C in 2021 and had a grade level proficiency of 42. It ended 2025 with a grade level proficiency of 62%. >> And another grade over C. If my math is correct, we're probably about three to four points away from a B for North Elementary. >> So, we've got positive growth there. Great year at North last school year. But someone say, "Well, Mr. So how is it that they had so much increase in proficiency but they only met growth? Why didn't they exceed growth? Well, you have to look at the various groups of students which demonstrated growth. And so the one group of students that at North that did not demonstrate as much growth as others was our

023AIG group. >> And so that one particular subgroup um did impact. Now math we have some very math minded principles. So math across the board went up significantly. But at North it had it was an anomaly with the AIG group and so staff is already prepared to look at that the concept how can we address that because the data doesn't lie to us. Next slide. And we have the Panther the Panthers on the prop at Stony Creek Elementary growth. 2024 school year they were they were an L. The 2025s in 2025 school year they were a D. They met growth. And if you can see that grade proficiency has has gone up and down. So they're back on the upward upward upward tick there. And then we have our next school which is South Elementary.

024Now South Elementary exceeded growth. Um move a letter grade up to letter C. But also if you started in 2021 they were at uh 32% and in 2025 they at 45%. Now you would say well this school didn't show as much growth as North but they exceeded growth. where our students predicted score is and where their actual land helps us look at growth. South Elementary growth score is 92%. >> Wow. The highest in the district, their actual growth score. Um it would not surprise me if South is not recognized by some um some parts in for the state and we're just waiting to hear verification that so when that celebration come we'll be sure to inform the public, the community and everybody. So at South Seed Grove. Next slide please. We have Bansancy. As you

025know this, Bley Yansy started at 25% proficient in the 2021 school year and has ended at at 41 at the end of 2025 school year. His letter grade has went from a D to a C. It met growth and when we did some historical data, this is the first time BNA has met growth since um the inception of the new accountability model which is over 8 to 10 years ago. So we're very proud of the work of the students, faculty and staff of poly high school and look forward to that continued support. So a summary of our achievements as C County School has exited next slide please. C has exited the low performance district status. [Applause] 83% of our schools met or exceeded expected academic growth. Four of our six schools improved their performance grades.

026and we have a record high dis graduation rate was achieved. So great work but we cannot hang our hat on our success of this past school year. Next slide please. Um implications of district work sustained focus on literacy. We are very much stronger in mathematics than we are literacy. So literacy is our opportunity for to grow and so continue investment in K12 literacy is essential to maintain and build on current growth. We also need to address achievement gaps. Some of the data highlights the need to design and deepen support for minority AIG and student disabilities and economically disadvantaged student groups. We got to be careful. Each school has a different type minority like some schools have the males are not from as well as other female. Um so when we say minority I'm not talking

027about race. I'm talking about those groups that are not represented as the majority. Um we target interventions. Um schools will need to expand different different targeted individual supports instruction supports based on subgroup performance trends. Um, professional development must remain ongoing training for staff around culture responsive teaching, data-driven instruction, and inclusive practices will be included. And of course, community and staff, community and family engagement. We must continue to strengthen partnerships and support student achievement outside the classroom remains a key lever for success. Any questions at this time? Not a question, but make sure uh that we include this on our Is this David? Is this your job to >> The website >> as well as the cat web messenger. >> Okay. >> Uh because a lot of times uh people say, "Well, you don't publish this,

028you don't publish that." That is something we need to do. >> Absolutely. We're going to we're going to we're going to Dr. Jones, be sure to get an ad out to the message. As you see, we've been blowing Facebook up for some of the other posts and things that we want to sing and shout that the students of Caswell County are achieving at at great levels and our students are just as good or better than other students in the state of North Carolina as well as our parents our student because it is a community effort. >> Okay, it's better. That's >> Well, that's what I was going to say. I asked Mr. Sto last meeting to make sure Miss Jones got out. So, he already Yes, ma'am. >> Yes. I also wanted to commend, you

029know, everyone took a it's a community effort, family effort, a staff effort, but I also want to thank our former superintendent under the leadership of Joanna Gwyn that this did take place. So, um, if anyone speaks, I want you to as Cast County Schools to say thank you under her leadership with this. >> Anyone else miss? Yeah, I just want to say commend the students, teachers, staff, everybody invite, administrators, all superintendent and so forth. But I do want to ask a question. Does the math one um eighth grade does it count into the accountability? Because I was thinking, you know, >> it does >> okay >> for it does because it's talking about proficiency. And so what was the opportunity for improvement for Ni is the regular eighth grade, seventh grade, sixth grade EOGS. >>

030Okay. >> Let me ask you a question. I want to make sure. >> Yeah, I just did because you know we hear that 100%. You think that's going to see a little >> with the graphs. I like the page where >> you know in addition to it gave like the arrows and the growth and of course looking at other school districts too. that was like really helpful to see that we're moving in a positive direction if everybody looks at the page but I was just couldn't find >> yeah we did this as a snapshot because um we we'll have to come back and talk about some more pieces because there are some CT data we have not shared there the forms on ACT and those things we need to share so that's why we call

031this account snapshot because the full comprehensive um report needs to be put in place time we also do our improvement plan so we kind of understand the whole picture. But information is out there. We want to be sure to provide the board information. The great work is happening in occurring. We still have some opportunity for improvement. We're very excited where on the direction we're headed in the start of this year. >> Anyone else? Mr. >> Well, just like everyone else, I want to thank everybody for their hard work. We hired some great new principal, directors, teachers last year that really pushed hard to make this happen. Um, we didn't do it last year. Mr. Stokes, but the year prior um I think superintendent has to do a brief presentation at commissioner's meeting to let them

032kind of know what they're paying for this year to give us some >> absolutely >> supplement money and some extra money and I'd like them to know kind of where we're at in also like us to present to schools at the next u meeting since we'll have staff introduction. I think it'll be good time for us to recognize schools for their growth and their achievement. But every school has something to celebrate. Um even though they may not met growth makes every every school show area. So we have a lot to celebrate still have a lot of great work to do. So on the next meeting we'll have staff coming back as well presentation and we can I can see if I can get this to the um county commission as well. Excellent opportunity. >> Anyone

033else? Anything else on that? >> That's all I have. >> Any unfinished business? >> None of this time. Okay, new business consent agenda. Um, I just have I don't think it needs to be pulled, but the first one the transfer uh I I question your reason. Uh, but if you recommend, I mean, I'll go. So our recommendation is to um approve that request. We staff have already discussed our concern regarding that. Um and I I can elude on that later but um there is if we look at is there space for the child to be there. The question to that is yes. >> Okay. >> Because um Stone Creek only has 15 kindergarters. >> Okay. Very good. Second, second question I have on that consent agenda and this is the last one I have on

034the musical instruments. Um, and let me know if this has changed these instruments that are being requested. I mean, I know for the student, but in the past, I've known students, you know, to purchase their own instrument. >> That is still an option. >> Okay. Um some of the instruments as you may look into this quote like the marching pitch on which is called >> that is a student who may play the trumpet but during season they may add so some of the instruments we have student that play multiple instruments right >> so that depending on what they're trying to do but you may see also in this particular folk >> that's orchestra right >> um and so um that was orchestra club that was started last year as enhancement and that has blossomed into

035a potential orchestra class and which orchestra instrument are in place. We did reach out to all of the um music teachers at Dillard High School, all the arts teachers in kind of Africa the funding source talks about well-being in other subject areas. So we reached out to several we heard from few and we reached out multiple times to ensure ensure that. But as far as the instruments, um, some of the instruments that I noted in high school, um, are some of the same instruments they had from 1992 that they're constantly playing. And, you know, the repair shop is like it's just worn out. It's just worn out. There's nothing. It'll cost more to fix it than the first. >> Okay. All right. >> Okay. I'll start with since you just said something about music. So,

036at the end of the year, this equipment is staying at the school. >> Absolutely. propert. >> That was kind of what I was going to ask you, Mr. Battle, because I thought you had to always purchase your own. Um, so you're saying that art department remember that anybody reached out to me? >> I got some papers come up, but we reached out to all the departments. >> Good morning again. Um, so we reached out to all of the arts teachers at each school. We did receive various lists, um, high school, all all six schools. We reached out to art, music, PE. um dance high school. We reached out to everyone and gave them probably about a two and a half, three week opportunity to put wish list items into a um sheet for us to

037review to see if they were allowable expenses. Um this is just a consolidation of the specific items requested from Miss Williams to Williams. We only had >> no the other items we purchased quite a few other items. They just do not exceed 10,000. So we have not had to bring them to the board. >> Right. Well, this one we have to bring to >> I can give you a comprehensive list of everything. >> This is just the one that makes um that that meets the threshold to bring it to you guys. >> But we receive lots of items. No. Yes. And they're very excited about items that they've received. We got some really great things going on um in a lot of different places, but this is just the largest one right now. >> Very

038good. >> And then you stay. We're going to talk a little bit more. I don't want it full. will transfer but I do have a lot of questions. >> Okay. >> Um and maybe you can explain the next one on our list, the contract service. That's me as well. Okay. So um Mr. Godwin um actually comes from Campbell University. He has been offering um differentiated training for our AIG population of staff um those who want to be um certified um to serve and support AIG students. We are in constant need of that. We actually have two elementary schools right now with a grade level that does not have an EIG certified teacher. Um so he actually provides the training on site. Um there's a virtual session on Wednesdays and then a facetoface session on Friday

039evenings. Um we have great participation. Um it's a very needed opportunity. The nice thing about what Mr. Godwin does is he actually um facilitates the training and again there's two sessions so they have the opportunity to do that. There is a fall and a spring session. Um the teachers have to take the fall and the spring session to be certified. They can take it out of order, but they do have to have it because it's two separate components of the actual training. >> So the invoice that you have on file is just what we paid for his services last year. So I'm just requesting um the same opportunity to provide the training for staff this year. >> And we've had several years in a row. >> Yes, ma'am. 31 approved. >> Anything else? Miss Beckham.

040>> Yes, sir. Miss Beckham, >> what um school does not have certified AIG teachers? >> Right now, we do not have a AIG teacher in well, the AIG cluster is not with one at fifth grade in North. Um we do have Kim Owens's um works really well with that group and she's coming back to us at North. So, we're super excited about that. And at South, we currently have someone um that we need to follow the training. >> So, we have two schools that need that. >> Yes, ma'am. We have a cluster. We have other we have AIG chairs and other AIG certified teachers within the building. Um but we like to have one in every grade level for grades three, four, and five so that we can have that cluster placed with someone who

041has the course. So we're working to identify folks at at those um two schools in that grade level that the cluster could be placed with. >> Um just a followup question after this presentation and we didn't see the growth that we needed to see with the AIG. Will this type of training be helpful to you know to for that group to since they efficiency but they're not getting enough? >> Absolutely. So Mr. Ch and I have already talked about it. Um our AI coordinator Marcy Barefoot is already coordinating with North Elementary so that we can target that specific group of students so that we can hopefully turn that subgroup around at North. >> Okay. Most of our schools actually don't have an AI subgroup. um we don't have enough enough students to create an AIG

042subgroup. Miss Fairfoot assures me that that won't be a problem this year because we're actually moving the COG app to grade um two and three. So, we'll have more students than we feel like will place. So, we're really excited about that. That gives us an opportunity to have a subgroup at each grade level or at each school. Um but right now, our only AIG subgroup is at North in elementary. >> But is it true to say once that group, it's hard to move? >> It's very hard to move that group. So we're actually looking not just at the group, we're looking at the list of individual students and trying to see where we can move them individually because some students for a you place in math, some place for reading, some place in both. >>

043Okay, >> Mr. Chairman, I'd like to make a motion that we approve the consent agenda presented. >> Is there a second? Any further discussion? If not, the motion is to approve the consent agenda. It's been moved and second. All in favor that raise your hands opposed. Thank you very much. Thank you. >> Uh next item is uh number two. Right. So um in the last meeting we just shared my updates regarding special government travel but we could not make an action on that. This was discussed at last meeting. Nothing has changed regard this. So this is a for consideration recommendation. All right. >> Yes. >> I think I had questioned the last time of why it could not be written up right like when you got zero restoration fees wrote in. Why could it not

044be typed in? I think I'm the one that questioned that last time. >> Okay. Um >> that's what thought we were going to get back. It was going to be fixed correctly. But it's still I mean any other invoice you get if it's 03 like that and to zero and it's road in we would question it too. I'm not questioning it's not done right but this is not done correctly turned in I don't >> miss Kimmy could you uh when we get to break just retype that please let's come back to number two all right number three sat I know time is like um to come up but the safer solutions this some time ago um last year there was a look at the bleacher repairs needed for both the high school and the middle

045school. Um this information today is to repair the leisure so that some of the beaches are broken and not functioning properly and so you have two invoices here um to share with some solutions and I leave Mr. the teach have to apologize first. I meant to include the inspection report with the estimates. >> I think I got that this morning. um any respection reports. If you turn back to the code compliance section in there which is highlighted in red, you can see like why or do the code compliance areas in which um that need to be fixed or repaired. Um, Dillard has already has a 88 like section. Um, so the biggest thing in Builder is wheels, brackets, seats. These seats are like 10 foot sections at a time that need to be replaced. We

046will be repairing them. Um, the same thing with the high school. Um, however, the high school is not ADA compliant with the old wood bleachers and we would actually go in and fix the wheels, the brackets, the rollers to get where they roll back in and out like they're supposed to. Um but they said that they can probably if we look if we want to look at it as we look into the gym remodel them one day um to make them ADA compliant and handrails and stuff that we'll need to go on them at some point but this is just to repair them to get them brought back up to standard and um through NFPA we are required respect. I believe >> Let me ask you a question. On the dealer places, there's a lot

047I guess ask this way. A lot of what I call broken pieces. >> Yes, sir. >> All right. All those broken pieces will be replaced. >> That is correct. >> Okay. >> End caps. I think if you look at the shows, the end caps, different brackets and stuff that all >> Okay. is >> now the bleaches at the high school. There was a problem with the rolling in and out. >> That's going to be correct when you roll up. >> Yes, sir. If you look in the estimate, they actually list all the wheels. Got >> the wheels underneath is just like how a car, right? >> The rim is there, but the tires are not. >> So, >> that's a good explanation. Gotcha. Okay. All right. That's all I miss. There was no way any

048handrails could be placed on those current bleachers through the high school. I mean, I'm not as young as I used to be. So, when I go to a game, I struggle getting up and down those steps. >> Absolutely. Um, we've looked into it and there are different brackets there looking into because as you noticed on most of the old bleeders and even what we did to the six on the ends, we actually had rails on the end so nobody could slide off the phone. Um, also putting rails, they're looking into making them compliant. So, we will have a number later on as Right now, we're trying to get where somebody falls get hurt before basketball season. You know, one thing they could do with the old like they could put the the slots when you

049pull them out in and out in and out because to actually put something in there now that's going to be permanent. It's going to be very well where you can't do it. And uh it's just like like Miss Night saying uh it's not ADA. It's it's just not there. And uh whether you can do that or not be effective. It's a lot going be a lot of work with somebody to make sure they put them in for >> I know we >> Oh, okay. I saw where it had we have warning signs in place. What exactly are we supposed to what are we supposed to have? We got no on both sides. >> Right. So we do not have the ADA signs. We do not ADA compliant at this time. Okay. >> And then we

050don't have the warning signs for there is no handrail or there is no warning signs for them to walk up and down with bleachers to to be compliant. Um, I guess falling under the NFPA, we really don't have the signage, >> but we should have one >> because even if it's not fixed, it's not right. Then that someone who may be having problems or whatever, we're letting them know it could be a liability. >> Okay. So, are you going to be putting those up? >> Okay. Um I guess she asked my question, but um is that the reason why we don't have the bleaches pulled out of eight seats for volleyball? >> It it takes a group of people to pull them in and out and I think they were having classes but they are

051going to be pulled out full set up I guess is what they're needed for. >> Um you're not the only one. I know it doesn't make it right, but make you feel a little bit better. I went to two away games somewhere and their bleaches are all like and they don't have >> Well, we did a study a couple years ago. Dear Douglas came in, actually done a study on both of our jams and they actually did put a in there with the cost to um replace. Um, I'm not sure if we're quite there yet in funding and to get the other gyms brought back up today yet, but at least we need to go ahead and fix and repair what we do have and make them safe. >> Yes, for sure. What is it?

052What was it? Do you remember >> for the estimate for >> I'm not sure what that estimate was. It was at least >> I think >> all right >> any other funding from this come from contract I believe where we were So they we already have local money appropriate for maintenance service budget code 6580 801 contract repair that's where come from it's already budget line that we know what the wood repairs $800. >> So is it enough in there for all this? >> Yes, >> it should be. Okay. Anything else? Anything else? >> That's all I have at this time. >> Okay. >> All right. You're good. >> I make a motion that we approve. >> Mith second. Oh, I saw M. Any further discussion? If not, the motion is to approve the recommendations for

053these two contracts. All in favor? >> Thank you. All right. Uh number four. >> So I know that policy 8110 which is connected to policy 8300 for the man was a a topic for discussion regarding budget resolution. Um it's my understanding that there have been some concerns with the process and procedures we have in place um to remain transparent with the budget and budget transfers and amendments. Um since I have been here on board uh as a ser superintendent um this is something that we're trying to ensure we are one communicating what needs to be communicated so there aren't any surprises two make sure that um we that we are consistently following the budget amendment in searching for the budget amendment we've noticed that there was a change over the past few years of how

054things done and so the staff So um staff will be open to what considerations and things you're looking for because we want to make sure that we are easy to board with the way um things have been communicated so that it's pleasing um and very trans >> question we put on the agenda. Um, when I first came to the board, anytime money was moved from a subgroup, we got a budget amendment in the last year, we did not get a budget amendment. If it was moved, it be moved anywhere like in the 6,000s without a budget amendment. Uh, and I would like to fix it the way it was where if it's moved from 6,500 to 6,300, we get a budget. Um, and so that's the reason I asked for this to be put in

055there. I'd like us to go back to it. My understanding is it wasn't a policy change. It was a change in the way resolution is written. Um, is that correct? >> That is correct. >> And so correct, but we have not approved a resolution. >> So we can either change it in the resolution or change it in the policy. It's my understanding with changing the resolution, it makes it harder for the state funding to be um moved to cover personnel cost that it may be easier to move it in our policy that any local money or capital outlay money that is moved we get a budget amendment. >> So can I get clarification? So is the concern more about the local um funds and capitals versus I want to make sure that we have it

056on record. That's the best concern regarding because I have no problem obliging to that but I just want to make sure that we understand very clearly on what the board is asking us to do and so that we can sure that we do that because there's a policy and then there are processes and so sometimes we mix the process in with policy and so I understand that we're looking for the for the local and capital outlay fund funds if as they move by the purpose code for looking at first two digits. That is what the resol that's what the resolution is to reflect because it makes it a lot more difficult on the other side of the house when we're doing state fundation. So I just want to make sure that it appears to be

057the maintenance um the operations local we have that's a lot of question. So, so in the budget resolution or budget um purpose code for federal states like $10,000 state in place but for capital outlay local the two budget that's what we're clarifying because I just want to make sure I get it right because I've heard back and forth but I want to make sure that each board member understands what that is. >> Wait a minute. Yeah. What he's saying is I mean I would like for it to be hauled but my understanding from the finance director is it makes it very difficult for state and federal money but also I think the policy says we'll be notified if that money is moved >> but I would like budget amendments in our for the rest of

058it like we were >> okay hold I saw your head >> okay now >> okay um Mr. You're saying that this is talking about the local >> transfer of money. Give me a little bit more. Give me an example. >> If we were looking at take for example the safety solution that we just put >> that's coming out of a local um fund, >> right? But if that wasn't enough money in that fund to cover it under the previous resolution, if it was under 6,000, we could move it from 6 6100 to 6200. Okay. >> With this proposed that's been now before we move from 6100 6200, we will have to bring them in bring them to the board. Regardless of the amount,000 regardless of the amount it's $500. If you moved it from 6,100

0596200, you have to bring it to the to the board. >> Okay. Anyone else? >> I have a question. So, does that come uh does that cause a problem um when you're moving that like when we don't meet every week? So, if you had to something happened and it's, you know, less than $10,000, would that cause a problem? >> So, that that's what I'm saying. >> Be moreful. So, that's what we have the contingency fund to kind of something comes up like. So if we get in a real big bond, I'll have to call me. I mean, if I can't wait now, but I just want to make sure that everybody's aware of that if something big happens quick, fast. And I cannot wait until time have to recommend we do a call. This is

060kind of the budget so we can discuss it. And so I have no problem with their transparency. I have no problem with an issue. I just want you to understand that I don't know what's going to break and what's going to come up. And so they're really and they may not have to wait two weeks, but that's what we do have because transfer the board offer some transfer amount not to exceed $10,000 from one budget corporation to another within the same fund. But this would change that. But we also have my contingency and so I will use my contingency if something comes up. But if it exceeds that I will have to bring board together and we kind of share and talk about which I have no problem with transparency but you know I may

061have to have more frequent meetings and things come up. Hopefully not, but I can't predict what the future will or will not. >> So, you're saying that if it was $5,000 or $500, you have to wait for board approval to move from 6,100 to 6,200, whether it's $500 or $5,000. >> That is correct. That is what my understand what the board would like to do. Now that makes an operation an operation nightmare because sometimes it takes you know things come up but that's the purpose of the board. We just want to make it very clear. Um this is what it is. >> We do. >> I think so. >> We not have emergency money >> that's00 but we not going there be 500 whatever in there you take until we meet and then it could

062be moved. >> That's right. That's right. But >> okay, but I guess by listening to you, it's almost like it can't be done. >> I didn't say that. >> No, I said by me listening to you. I didn't say you said that. >> But I was going to I guess this kind of been mentioned. So once this capital outlet budget for business where this is coming these bleachers are coming from is expended and if something happened and we've used some of the contingency and we said open this happened late and we had already used 8500 of the contingency we contingency emergency money that you have access to capital outlay and the but in the quote about $2,000. We would have to meet first to approve that before they could go ahead with their project >>

063for my book. That's my understanding come to the point >> and I guess I can see that to a point sometimes I think in situations like something and I know dealing with you know maybe like that for a second sometimes I don't think you could wait especially when we're talking about our kids the teachers and the safety of people all the individuals going in and out of the school building >> okay well I think they come out of contracted services this is only if we're taking money that wasn't bushed. So the repaired at Oakwood, there's money in contracted services to pay for that. So they use that money. They don't have to use contingency. I mean the money out of contingency. Contingency is $10,000 that is for emergency. So if they had to have pulled

064that out of there, we can always at the next meeting put that money back where we're think $10,000 and this is the way we did it when Dr. Mark was superintendent. Um, and I mean it was not a problem last year. It just changed. >> So what I guess I would say was this happened later in the year and we had already expended majority of the 25 10,000 now know we're just the beginning of the school year. So we have that money but I'm just saying things happen at the door of the school year. The contingency has been exhausted for the most part. So they're important you do you know try to get things you remember at the close of the year that's when your budget amendments come up money you've already allocated you're not

065going to use you just can't say hey I'm gonna take you from over here but you got to have a budget I'm going take you from x pot to this pot is that correct >> so at the end of the year or anytime during the year what we're propos what is being proposed is for local and capital outlay is the first two digits in the purpose code. So if it for example contingency is an 8500 purpose code if contingency is exhausted but we still have money let's say in 9006 which is bank plumbing we haven't used all our plumbing funds in order so we don't have to take it out of fund balance which depending on what time of the year it is I would suggest taking it out of fun balance versus just moving

066in within the budget that would be a budget amendment from plumbing to contingency And I want to say I understand all that. I mean I worked for state government for years. I know the funding >> the way the funding was done was different because it's different. So I understand all of that. I guess I just look at the timing of things. You know something would happen and the money was all the contingency for the most part been exhausted. How did you try and get something fixed without causing a lot of destruction within the school set? >> It would have to be approved before we would be able to fix it. Okay. Anybody else? All right. What is your pleasure? >> I would like to see I guess this come back with some wording that works

067for everybody that includes this and doesn't mess up your state and federal money. Um >> does everybody understand what >> at the next meeting they said it just gives a clear blueprint of how you how you operate that that's the best way so when we bring a budget resolution it looks one way for federal and then for local it looks the whole >> correct >> I just want to be clear make sure that the public understand that we're apply that would be helpful >> this since September 25th meeting for >> I just want to be clear. >> Any other question? >> I'm sorry. >> Clarification since I'm learning all of this. Um, so when you're doing a resolution, it supersedes the policy. >> No, so the policy is in the resolution. So the resolution is

068what runs budget amendments. So when we do a budget resolution, it has the state money, what we get from the state, which the state no has a budget yet. So I have to pick one of our a lotment provisions and go off of that number. And it has 5,000, 6,000, 7,000, 8,000, 9,000 purpose codes. So the purpose code, each of those purpose codes have a dollar amount. If a dollar amount goes from 5,000 to 6,000, it is required per policy by to do a budget amendment. or if it's over $10,000. If it's $10,0001 and it has to be moved, it has to come back to the board anyway. Yes. So, the budget resolution drives your budget amendments. >> No, you're fine. >> Anything else? >> Go ahead. >> But then any money that's moved in

069that federal and state fund, the board will be notified. So, it's in our minutes protocol. >> Correct. Yes. >> It gives you a clean Okay, nice. Thank you, bro. >> Thank you. >> All right, next item. >> All right, next we have for network and Mr. >> Good morning. So um the wide area network for those of you who were here 10 years ago 2016 there was a a big project that we were able to put in place with federal money and some of the matching amount for that was state money that was available at the point and what it was was to be able to install fiber optic in our county to connect all our uh schools and sites central office buildings as well. So that provided the high speeded connection that we currently

070have uh to be able to go out on the state network to get access to the internet but also to distribute connectivity to all our sites, classrooms, desktops, computers, etc. So that contract was initially uh a 10 year 10ear contract which is going to expire at the end of this school year. So June 20 26 is the end of the 10-year contract and in order to move continue utilizing the the system we have the opportunity to extend to extend the contract you know and that's what they proposing uh the state is is asking us we have to have an extended contract in order to apply for funding to continue to maintain that connectivity in our district. So um this is a proposal from from Pontterra to extend the contract and it's a fiveyear we can

071actually set it up to three terms three fiveyear terms and um and then um we require to have that that in place because first of all we have to um notify the vendor 180 days ahead of time and also because the starting point to apply for funding for 26.7 begins next month. So we have to be ahead of time in that process for applying for services. So this funds I mean this this network is paid by e-ray fund. So which is federal money that we yearly apply for uh to be able to obtain that because of our um um numbers. We are paying 9% of the cost. The other 10% of the cost comes uh we have to cover that piece which totals $9,300 annually and in many years um I'm not sure currently but

072in many years in recent years the funds to be able to cover that 90 uh 10% comes from connectivity fund which is also state fund. So a lot of years we have been able to obtain the services at no cost to us local but um the only thing that is questionable right now is the connectivity fund if it's going to be continue to be provided by the state but um uh I guess it's too early in the process to know exactly what's going to be like but is what cover most today u moving forward questions. >> Yes. Um, so we have good service and everything just come. >> Absolutely. Yes. >> I guess my question was also, you know, every time we turn around, we have to >> do bids and all that. So extended

073contract, we do not have to do that. >> Correct. >> And and then we don't have an option because of the nature of this uh this contract, we don't have an option to go with another. So is we're talking about like at least a $25 million investment for to put the the the system that we have in place. >> That lets the public know what we're talking about. They don't >> And then speaking of the company, you know, they maintain the the services. So many times, especially recently when other vendors were installing fiber in our pairing, a lot of times they broke our Yes. And this company was very good at responding right away and sometimes within two hours they have repair >> without damage. U although in their contract they're supposed to do it

074within 24 hours but they have been very good at that and they they show that in recently like last year at least five times they have to come back. >> Yes ma'am. >> Any other question things are but they're not using >> No sir. So that was a previous wide area network that we had through the same company but that was wireless. So at that point we have 150 megabytes speed and we went from there to 10 GB. Okay. Thank you. Any other question? No other question. >> I make the motion we approve. >> Second black discussion. All right. The motion is to approve contract. raise your hand. Thank you. >> Thank you. >> All right. Next item. >> Yes. I have Jones coming to present to you our district health plan. I just want

075to note that to Dr. Jones that on the first page there it says power school. Just want to make sure we make sure we update this infinite campus. Um on the second page power school but Dr. Jones like to present your own way. Afternoon or good morning superintendent. The purpose of me being here with you this morning is to get your approval for the mental health plan. So the last time you looked at it, Mr. Terrell presented it in 21. So the state says that every five years we must update it, review it, get it approved by this board and then post that on our website. So you've had an opportunity to view it. So I would like to open the door for any questions or comments that you would like. >> Yes. Can you

076give us a summary of just a summary of what the policy entails? >> Oh, sure. So, what the mental health um plan says that we need to have interventions and supports in for um social emotional support for mental health supports. So if you could think of all the things that could possibly impact student academics and so layered through we have um various things like the second step. Thank you so much for supporting that because the state said we needed some type of curriculum to support students with that. So this is included in the plan. We also have um various diagnostics for social emotional that's included in this plan that we will use. Um, a couple of other things, the buddy systems, how counselors come together and support, the nursing um, come together and support. So,

077it really is student services support and a snapshot in this plan. >> You have a question? >> Yes. Um if a parent uh according to this plan if a parent was having some difficulty or something like that what could a parent do can you just sort of walk through what would happen parent is having difficulty and they need some help from the school. >> Yes. Oh absolutely. So we happen say for instance our BAM our behavioral threat assessment management system. So um we've met with quite a few parents so far at the beginning of school >> and um we meet with them and talk with them about the various support systems with counseling and that we have here and then also with our mental health. We have been on news and an increased amount of

078numbers that we have seen in the past few years. So, we're very excited about that. And the parents, they're very appreciative because they need to support their learning as well. >> Okay. Anyone else? No other question. Uh please Mr. Black >> I'll make a motion that uh we support the mental health plan second discussion not the motion to approve all raise your hand. Thank you in >> Yes. Our next topic um for discussion is the cancel SRO invoice. The reason it didn't want us is coming to you so late is because when we received it late um we contested a lot of the actual fees because um the amount were outside the normal we previous paid. And so normally we have this to be paid at the end of the year but we didn't get

079it until late and so therefore we got to the budgeting process. We didn't know what we didn't have a place to put the what the previous amount was in the budget. So we don't necessarily have a budget plan I set aside for this because we have to match. So the first part I want you to understand is that that we have a grant um grant that pays for majority of our SRO but there's a local matching of 1,000 things. Um so um if you look at the invoice you can see why you see some scratching and that kind of that came from the county that's not us um because um we also had county manager county CFO um state for was wrong on total and so that's why it was like $227,000 which is way

080more than we've ever paid SRO and so it went back down to 197 7954 uh which um we have $176,794 to be paid by the plan, but we have a matching of 21,000 below and some change, but we will need to transfer some money into that budget because we did not plan for that. So um a transfer is needed also result in a budget amendment um to come because we did not have a line item when we put money in for this due to we did not have at the time we did the budget in those places. So let me let that settle in before we put on discussion. Bro, could you come up? >> I didn't do it. >> No, just to my clarification and that's our road works 12 months a year, right?

081The answer is yes. >> Yes. >> They work nine months for us. 10. >> Well, 10. >> So, what I'm looking at is all the benefits in that last column. Is that for 10 months or 12 months? >> I believe that is for 12 months. But we do not have we do not have an sheriff's office. So, we can't test. >> Well, that's what I'm saying. He will not do that for me. Y'all need to remember that we had theou and he wouldn't sign it because what I'm looking at here is we're paying for something that we're not getting. That's the only way I can say that because we're paying with uh the 401 the overtime. >> We're I actually got the overtime taken off. That's why we were contesting is because I told I

082said we're not paying them for overtime because they should not be at the school past the seven and a half hours they're supposed to be there or the eight hours or whatever their ship should be. So that's what that's the difference in the amounts and it was about 20ish,000 >> that I was able to take. The reason I'm saying that is cuz I've seen it in different systems where SRO's do work >> overtime ball games or whatever. I don't know how they do it, but I've seen it that game. And and the last question I got is uh these two where the salary is one is 20, the third one is 27. Is that 27 or 22? >> So the top portion is all of the SRO. The bottom portion is the only ones that

083we are paying for because this is only elementary SRO. The middle and high school come from a different funding source. >> Let's go down to the bottom. The last two. >> Yes. >> Whereas 15,000. So >> I believe he was a parttime. >> Yes. >> Part time. >> Yes. >> Okay. All right. So >> and I think he was at Stony Creek. Now >> tell me where you are right now with explain these two numbers to me. >> The two numbers, the 176 and the 21. So, the grant that we applied for was a we were able to put um SRO's in our elementary schools. And we've had this grant for several years, but it has a ma a local match to it. So, we're getting $176,000 to pay for SRO for $21,000 essentially. But

084because I did not have the correct invoice, I didn't want to put money in that budget line item because it only can go for SRO's. Okay. >> So, it's easier. I wish I had it at the beginning of the year. >> So, my last question is, do you know why you did not get the correct >> um because I can test it a lot. >> Okay. >> Yes, I >> Yes, sir. Mr. B, I don't know if yall remember when Melissa P was here. They had some screwing after the bill. >> Mhm. >> And what's happened is county has all these accounting issues and stuff. >> Exactly. >> And y'all are caught up in the middle of it right now. But this was some mess that the sheriff's department set up with the county. Now

085the county has seized it and that's why getting >> Okay. >> Strange influence. >> All right. Very good. Now, Miss Black, your question. Um, well, I think you answered it because I wanted to know why uh if we had the amount from last previous time, why it wasn't something already placed in there for the first amendment. So, what you're saying is is that you only place that when you get the invoice. That's why in that area you can't see because you did not have it. >> Yes, ma'am. Because I wasn't sure if I was going to be able to get it to where it is right now because there was a lot of back and forth going on. >> Okay. >> So, the elementary ones are those four at the bottom. >> Yes, ma'am. >>

086All right. >> The middle and the high school come from a different funding source, but it's a state funding source. >> Okay. that. >> Okay. >> So, is the here's my question. The 176 is that total money we'll ever get. >> We apply for the grant again this year. So, we'll get it again this year for them >> because see, it's going to be a whole lot more because this is the first time since I've been on the board that we have a full-time SRO in every elementary school. So, you're going to see our numbers pop up this year. full time in all except for >> I think part >> I think it's full time there now >> we met in the first day of school time as >> so I'm just saying our number

087>> our number yeah I think this year so our number may go up so we need to plan for what right >> a lot of what next year look like unless we can get more out of the grant for that I guess is what I was asking correct >> if and if you got more money in the grant for it the local go up as well. >> Right. >> Okay. The last thing I want to say is uh Mr. Sto, we need to definitely work on theou with the sheriff. >> Uh because it's kind of like you're going from year to year. >> You could get another invoice and the numbers can change. >> Yes. >> Uh experience whatever. Um that's something you definitely need to do. So just to let you know that we

088agree with you in regards to that. Um when we met with the county manager, we also brought up we need to see the formulas. >> Um we are exceptionally proud of the partnership and what we have with our SRO sheriff's department and things but we're just at a state now when money is tight. We have to inspect every correct accurate. And so this was a I want to commend Mrs. Underwood for uh the multiple attempts to go back and forth to get these numbers right to where it required a meeting to to get it right away. And so as we are looking at these pieces, um I did try to reach out to entities to talk about the MUS and that's a relationship we're going to kind of have to reestablish. Um I don't know

089the entire history behind it but had some people kind of that got to a point where it's signed and so that is definitely some of the work that we have to do. Um but we're not just going to take an invoice and say this is it. We want to understand the why on the invoice because everyone is human and there are possible make mistakes and so we want to make sure that we are clear on those um the invoice are true because if we had just taken this invoice at 227 and paid it it would just hurt. So, uh, >> we would have ended up having to pay the rest of the what was over the 176, >> right? >> And, uh, we're fortunate to have the SRO. There are some systems where the sheriff

090in some count in some cities have removed the SRO's, public school system, they don't have SRO and that's that's not a good situation. That's a good partnership that we need to keep. Uh, and we know what's going to cause us to >> Okay, M. >> Well, I know like I know some of the verbiage of what was in it was some of the problem. I think the sheriff want to put some things in there, but we signed for um the dollar amounts for ball game and things like that. I mean, I would be satisfied if we could just sign for the dollar amount and this not necessarily all the verbish that everybody's worried about, but if we could the pay program and the 12 month versus 10 month and I would be happy and that

091would be a great start because >> you know where you're going. We did it for the we all the ball games and after school activities and all that bring y'all may want to look back at the meeting because what the sheriff's department said they were here was specific there was no overtime being paid that contribution that 401k had nothing to do with what the sheriff's department said was going Blissful said they were being paid by the county. You all were paying the sheriff's department, I think, and that money was going into their general fund. It was some strange thing. And I I asked for it that day. How do you get by with that? The county. There was no answer. Got >> And so now the county has intervened. >> Okay. All right. Geneva, >>

092what do you pay for a transfer? So, okay, I got this right. I think we need to transfer money out of 311 to 5108131. >> It's reversed. >> Okay. >> But so there's no fund balance that's going to be appropriated for this. It's going to be moved within the budget. >> Yes. Okay. All right. Any other is that motion that effect take care of >> I make a motion that we take care of resource offic bill7,755. >> Well, the whole bill is $197,754 the 21,000 document. >> Okay. >> Yes. >> Second that motion. There's not any further discussion. Motion is >> just so I'm clear, we're only writing a check for $21,000. We're writing a check for the whole amount, but we're writing a check from local for the $21,795. >> There you go. Okay.

093No other questions. All right. >> So, the rest of the money is there. >> The rest of the money is a grant fund. So, it comes from federal fund. So, I write both checks, but they come from >> Okay. No other question. Raise your hand. Thank you. Thank you. >> Make sure that when we look at the we want to basically discuss the payment structure for the 10 months we have >> right and then the time frame you know when the year is over with you get a bill right >> you know and then you pay the bills one hit quit make sure we >> well let us before you get >> sports has already been sports any activity with that. >> Just want to make sure >> I think before we had asked for

094it to be in there like what their duties were and all that. I think that was the problem. They didn't want to put it forward. So put it in there but I'm happy with that. >> All right. Very good. All right. Number eight, policy updates. >> All right. You have there was several um north school board association policy updates. Most of the uh recommended reference to involvement inspection of rental chairs for example inspection of chairs my board to the board talk about the library set that we working on in this is why we had to do that because that's my right um school trips um it just prohibits um the new law city for us with anyone other than their biological sex going school trips, the member of the biologist and students immediate thing. So

095you're not mixing students who identify as something different together. Most of this is um recommended required. Um did not see any particular that would make us change our board policy and great detail but just wanted to know that this is what came from our school board association in regards to update our policy. >> Okay. I have a question about 3620. 3620. Uh if you would members 3620 page two of that policy just a I want to know how we're doing it. We've had a little bit of discussion about that. This is about home school students under C the second paragraph. Everybody there? >> Not yet. >> Stage what? >> 364. >> 36. Page >> page two. Okay. C. Second paragraph. >> Everybody. >> I said where the student transfer from the school in the school

096system. >> Is that what you're talking about? >> E. It says The student must notify the principal of the high school in the writing room students intend to trial for a team at least 10 days. My question is how do the how how will we handle that? So the best way I know about we have to announce okay then try out school sports cards possibly in the paper social media and put all our homeschool students we don't necessarily have their homework >> right they're not in our database so the only way we can inform them of that part too would be we put it same way we do board meetings we put it on our website or we put it we put in the paper those kind of things I we don't have a local

097media station that we could have them run our but you know other than social media um but we can put out all our parents to share with home families and all that kind of stuff so we can share it with our school community but it's very difficult to share that with the homeschool families we don't have a contact but no more than share with the u the two co-op leaders we let them know and I've been meeting with them relationship and so I know that >> that's a possibility bring up all that up because everybody that's homeschooled may not be a part of that co >> and they won't know >> correct >> you see and then you don't want to say well you didn't tell them >> correct >> you see okay >> cuz

098that question came up about a kid missed the deadline and they didn't know so they couldn't participate >> okay that's >> okay well that's what I had problem with because some of our we can't get it out in the summer 10 days in notice in advance. So if we can't because like softball middle school, we didn't have like seven days to get something together. So I don't know if we have to have that 10 days and I'm not a I'm not agreeable with the student must not the princify the principal because I think that would be a parent. We need to make sure that parent is the one that wants the kids. >> But the verb the verb is not the issue. No, I know. But you're not going to get it done in 10

099days. They also want to know. >> Back up now. What you're saying is not what this is saying. >> That's what I'm saying. >> No, what this says is the student must notify the >> Yes. >> I mean, you tell the parent, "Hey, if you want to play, you got to let them let them know." That's what I'm saying. >> By me reading, I would think student. Okay. >> Okay. That's what I'm saying. Because we got the co-op group. You know, if you >> I had that on there to ask. But you got a bunch of other homeschool students who are not involved with the co-op. They wouldn't know. But you know, like you said, the news media and all that website and all that. >> Okay. So, I guess I'm asking, can we I

100mean, do away with that 10 day thing and have at least a certain amount of days. >> Same state. >> So, if I can speak, if you read this part, this specifies high school, right? >> There's a lot of gray when return to middle school, right? And so middle school has been I think one of the points where we're trying to get more clarity because the middle school doesn't follow the high school. So we both generally some places apply the same rules the just but that doesn't necessarily have to be the case. Um and so learning the way middle school athletics is working because that's more govern and so we have to make ourselves more available about that. our great communication has been put >> um and regardless of where instrumental high the the piece

101coming in is we got to make sure that it's put out there in plenty of time like a calendar say we know they like for example we change conferences you know so because of those school move some things up because they were playing with them and that's new for us so I just think that it's probably best for us to principles and the athletic directors and coaches that kind of talk about. Let's go ahead and kind of map out where's the from now to the end of this year to next fall windows and time that we think trials will have to know and come up with a process for them to to do that. That's probably the best way to do it. Just like we do our testing calendar, we can better athletic calendar so

102that it's out there because the hardest part is you never know when a kid is going to decide who they want to go to school. And so it's it's a moving it's a moving target and we're not gonna we can catch more fish with just that right now. We got to make sure we the network >> and so I think that's the best way for us to do for is make a calendar like we do with testing county kind of put that out there time and just be sure that we display and see the biggest thing is with the high school it has all this regulations first practice date first contact date all that's spelled out but with DPI they kind of control middle schools and that's where the big hangup comes that a long

103time ago there used to be a DPI director guy was named Ray Boy and he would mirror himself with the high school athletic but they don't have that anymore but the high school association is very specific as to when you can do certain things there's a calendar and you have to follow that calendar so I just want to make sure we >> right we don't want to mess up the local hospital system we can be fine And I think the biggest grade of the hand shift is when they going from eighth grade and they're coming to the high school also. So um more than happy to give that information have it ready for you. I just want to make sure you understand that there's been a lot of transitioning and with the a director because

104we do plan differently and so just want to make sure we get out because there was questions asked about home school but when I contacted the principal or contact ad no one had those questions had the question was asked of me but then those questions had been asked had come to school level that I was and so I was trying to find what grade level so that I thought I get an answer because when I get a question about homeschool I know there are different rules for high school and I said, "Well, who is it so that we can make sure we get the right place?" >> Okay, Miss >> I just asked a question, Mr. Finish that >> with this. >> Yes. >> Go ahead. >> Okay. You're saying the high school Okay. Well,

105in the past by the high school association rules. Now that's that's wrong. They can't do that. >> We follow that's what I'm saying. In the past, >> we have followed them >> regulations in the past. I don't know if you but I'm saying in the past >> I know that. >> I know what you're saying. But the problem is this. Give you an example. Perfect example. Softball. >> When does softball play at the middle school? >> First game. >> No. No. In the fall, right? >> Yes. When is the bottom? When is softball for the high school? >> It starts in February. In February. That's the difference. >> And see, that's where the problem comes in. When you got a high school association, really, they don't care nothing about the middle school. >> No, they

106do not >> because they don't they're not a member. They don't pay no dues. That's the big thing. >> I'm just saying we just follow the rules. So, it's all tied together. Okay. You know, we start when we can't practice and all that good stuff, too. We have revelations on there too. Okay. But my thing is we need to also know when middle school which one schools can play. >> Absolutely. I I totally agree with so I think that the we make out a middle school and a high school because their sports are at the same time that would help clear communication. Um I totally support um that we need to make sure that our entire school community knows where and when things start because so that people can plan for and so sometime things

107delay because we have coaches change last minute kind of pieces but we've got to at least for for the sake of this policy make sure that we've communicated to the home school and the every school every home that this is when middle school athletics is this is when high school and high school public high school and then we'll publish what our middle school guidelines things are for. Yes, because you know it's being told if you're middle school you can't play home. That's why I was trying to beat I guess I did and also on page one it says 85% of the total number of instruction is homechool we don't do that. >> Well see homeschool has presented that card saying that they have done that but you know how that goes. So there are certain

108things home we have to take. Yes. That would help us being apply for this. But again, you'll be in the high school one. So the middle school. >> No, this because I know >> I got you. >> All right. >> So that does not I'm done. >> Okay. >> Mr. L. I had somebody reach out to me about band in the high school and I'm I'm thinking what should I tell this person? Because athletics was something that a homeschooler could try out for. They were thinking they can try out for band, but I'm thinking maybe this a class. >> So marching band for for football games is an extracurricular. So it's it is a class, but students can be in marching band and not necessarily take the class. We've had that mainly due to our

109social pathway because they're in BCC college class and the class the class conflicts with what band is taught. So we had students that uh were in band but came to band practice after school and then when band when march band started in early August. All right. So, so the best thing to tell parents would be to contact school to get in contact with the band so that she can get information out because she wor about the band this year actually have flag um there's a lot of expansive things and so I think the hardest part is that the middle school and high school transition that we can do a better job communicating between the middle school direct and the high school get the word out to our student because we can't Right. A band is

110a class. >> Marching band is a class in the fall, but if a student wants to be in marching band, they would need to get with the get with the u teacher. >> I'm sorry, meet with the instructor because if they have never played anything, they may be a little more so that the land director can make an assessment on how they contact Williams in the high school and she'll be elated to have anybody join. >> Thank you. All right. Miss back. Back to the uh homeschool and finding information uh question. Are the homeschoolers registered um I was going to use Wally that's always been headquarters. Are the homeschoolers um registered um in Raleigh? Because that could be a way of getting addresses because we said we don't know how to get the information out

111to all homeschoolers. So if they have to be registered somewhere, then we could get that information that perhaps would be able to help disseminate information to all homeschoolers like you're talking about doing the athletic thing and you know anything that we have that they can participate once we get that list. >> So homeschool are with the state that they have to provide. If a parent withdraw them from us, they have to >> show us. I am not 100% clear that we have a know you go on the website and look up that home school. So I had stuff home school um and I regate anybody go to DIC home school as a as a registered home school district. I'm not sure if there's a way for us to know because some home school by family

112name groups. So we don't necessarily tell us the I'm not sure they tell us the grade level >> that's been addressed but we can look into some addresses but I still feel that as some families move we've had some families move into our county and they hope you know they they found out when they found out so I still think that that blanket communication is still safe there and we can still back it up. >> Okay. Great suggestion. Thank you. All right. Can I bounce back to school field trips? Um, I've had some parents reach out to me want to know why can my kids not go to Disney home office >> been talking about this for years. >> All right. So, can you repeat the question? Why can our house not go missing on

113ice and just we don't know other activities besides just to >> so um can I just share some historical land that I recall as a matter um at one point in time there were certain um trips or entities that were not um supported have structural that may have been a problem. Um some time ago there was certain um productions that were considered for entertainment did not have a social purpose. Um I can look into that because this is my first time hearing that since I've been in casual county um regarding that but um I don't think that's in the policy here but just want to make sure I understand if you're concerned I will have to do some research against but I but I do recall in other district there was some field trips that

114we could not do because there was um a conflict there was losses there were some things that didn't back when we didn't go to certain places did I remember that um It was one with um some of the production type Disney some of those cartoonish type thing that felt they were based off of a movie or based off things that didn't have any content because they were called into alignment with the curriculum. So was it a trip for instructional purpose or was it a trip such as reward fun? So I think the reason that there was some funding people were using to pay for those kind of trips that violated the title one finance. So the title one trip was to go to a trip that help literacy and kind of places. How does this

115for ice? I'm not saying that but we're trying to make sure because I guarantee you if something was stopping it had to be fun. >> You know parents fund it but if you go up there because I lived up there last year and it was Alamance. It was Rockingham. I mean all these buses. I think I took a picture and actually brought it back but all these other counties around us. So if we all the same what's going on why all these four other counties besides >> I'll take a picture this year. >> Okay. You have >> all right. It could be something in the past there. If you want to go to anything like that, the parents paid that. It wasn't anything. >> That's what they policy totally reference. Well, polit. >> Okay. >>

116Kind of totally rewarded the policy for the way we put it out. And the problem I have with it is I don't really care what the I mean, what are the president want? We've already put this policy out, put it in our handbook. It's working. I mean, I don't know that I like the where it says you have to put it up, cut it off. Um, it defines a school day. I mean, I understand we probably have that the legal verbiage in here they say, but I don't know that I like changing this at this point in the game. Now, we'd have done it before we printed handbooks. >> I can live with it. >> Can you this talking about number two? >> Number one and two. >> Okay. We're doing that. So is that

117what we're dealing with or that's just giving the definition of it? >> So it's my understanding this kind of talk about what the new is for example for the purpose of father definition that defines the school day to run from the beginning of the first class to the day of the end of last class day and just any device that has a voice messaging communication two or more parts. And so under what the definition is just define really get away get away from the the gray area what is this what is that storage devices except when students are otherwise used section C the policy students will store that devices communication during the school day in accordance with the storage developed by the principal so if the school says put it in your book bag that's

118that's the storage device but I know in our handbook We talked about this or so just trying to make sure but on the I think on the other say something >> I think we should in here talk about principles may establish additional limitations we've been there done that that didn't work and um it doesn't talk about the high school having to move between classes so this is optional my recommendation we pull forward through grade That's what >> it changes everything. >> Everybody understand? >> Well, let's go through. Does anybody else have question hear? None. Uh, do you want to make a motion to adopt with the removal of the 4318? >> Yes, I'll make a motion we approve the policy updates um in pool 4318. Second, Miss Beck. Okay. All right. Any other discussion? So

119with the cell phones we are going to leave what we >> we've already done. >> It's in the hand. >> Okay. >> All right. No other further discussion. All in favor hand. All right. Okay. Number nine. As you know, we've been comm uh infinite campus. It's been a very uh unique and exciting journey as we transition from power school to Infinite campus and we have lead teachers at each school. Um so the concern is that we're asking teachers to do additional responsibilities additional times and so um we're recommending that um there is a stip for infinite campus um there are park and one two three four five teachers one two three four five teachers um north has two staff members have two staff members and south has two staff members has two which is a

120total of 18 staff members um with what we call a $300 stipen because they're now training helping our teachers transition to this new um platform as well as helping train how we switch to the LMS and I can let Davey speak more the rest of the rest rest of it but we're pretty much um have state technology money that can pay the model a stipen for $300 so there's no local money used for that u the stipens will total $5,400 but it will cost us once you call once you add um FICO retirement, all the other stuff, the fringe benefits is a total of $7,500. But wanted be aware that that was something we would think that our teachers are working hard to do and because this is in addition to their content area outside

121their content area for a stipen for that and in some form or fashion it was shared with them that they would get a slight and I'm not sure when that actually happened or occurred but it happened. >> Now you're saying $300 for the the whole year. Yes, sir. >> Why would I do that? >> It's a talking of appreciation. >> No, no, don't get me wrong when I say that. All if they've done through all this training, that seems like that's very minimal. I But let me go a little further. This is new. Is anybody else doing the same thing that you know of any other system? >> Yes. Yes. Most systems in North Carolina have identified uh leaders. Well, you have to you understand that >> to go through that process and they have

122incentives, you know, that I know of cases >> how much it >> Okay, >> so the $300 you take with other some people are doing the same thing. >> No, not $300, but different. >> Okay, I'm just wondering. Okay, now you got Okay, you you got to pee my interest right there. Okay. >> All right, now >> Okay. what is the incentive that the other systems are giving do you know >> so for instance uh I know in a case when they don't have this extension for the sake of the microphone >> so in cases when they don't have um necessarily updated computers they have provided uh an updated computer to the teacher >> okay >> in our case all our teacher have an updated uh laptop okay >> you know so that that would

123not something that would make any sense at this one. But >> okay. >> Um and then I know they pay money. I don't know the exact amount, but they get some monthly stipens. >> Okay. >> And this um stipen um is already in your budget. Is in your IT budget? >> No, it's not in the budget. No, not in the state. >> Oh, it's in Okay. >> So, it is in state budget. Okay. And these are people that have been chosen to um do at the schools and they're training the others at the schools as well. >> Yes, with the help of the principles we have identified this is something that started last year you know implemented. >> So they have identified teachers at each grade levels and also in departments you know when you

124look at the high school and middle school. >> Okay. So they have been uh invited to be part of that and they they accepted to take the challenge and that's what they're doing and they know that they're going to be supporting teachers through this school year you know to the transition because we only started with the first phase but there will be more phases of training and support that will be required. >> Okay, I'm sorry. I do think that to be able to give us Skype and it's nice to give them something. >> Um because that won't come out for $30 a month. >> I mean, but so is this your idea to to help or was it just something you all come up with? >> So in in previous years in previous implementations when

125we went I started policy or when we used Sim Sims. Yes. And then we went from Sim to civilized, we did that. >> Okay. >> And then we went from NC to our school, we did that. So it's been historically done to help to, you know, to have some incentive for those that >> I guess the rest of the rules since he didn't know it was coming from it. Um so they had fun. >> Okay. >> I think so. So the principles decided or spoke to individuals at each school and asked that they would volunteer and assist to do that. Yes, >> ma'am. >> When did they come and do their training? >> They started they started in April this year and then they came back in May and then they came uh they did

126online uh during the summer time. They weren't compensated for that. >> No, it was it was like we were all everybody was invited to be part of the >> training that was available, but because they knew they have to be ready for the beginning of the year, they volunteered to to do that on their own time. back. >> Well, I don't know how much is in that ID funding, but the $300 when she broke it down to $30 a month. Uh, is it, you know, I don't know what the other counties are, not looking at that. Uh, should there be more since they started in April and they volunteered to come because it's changed. Um, I thank you for the $300, but I think it may need to be more if it's if it's if

127there is money there. >> That's why I said what I said. Why would you do it for three, you know, >> if it's money there and Brooke, I guess, Miss Underwood, you would have to ma'am >> the best. Well, I guess what I'm saying is this. If you say, Mr. You said, uh, Mr. B, we'll pay you $300 a month. You know, if you can afford that, fine. But if you tell me you gonna pay me $30, give me $30 a month. I'll probably tell you no. That's the reason I'm asking. If you got a leeway, I don't know how much money you got. >> That's why. And that's the whole bottom line >> because this is a step up from SIMS and power school. >> They got to work >> and I think they

128need to be compensated in a in a good fashion because this is not an easy task right here for people I talk to. So that that's my whole thing. >> And if I could add the reason we're bringing to the board is because one, I wasn't aware that there had been discussions on the site. >> Um, and I wasn't sure. So that's why we're bringing it now. I rather bring it earlier in the year, talk about discussions and bring some numbers to the table versus we're at the end of the year and so I just want to be a real this is definitely have discussion and I think the 300 came from previous >> previous but no we just kind of chose it. So because some schools have four people, some schools have two and

129so it just models a lot of similar what the um lead teachers for BTS would give a little stipen sometimes for the month in the past. So we just kind of model something similar that because all the work up there in the campus for lead teachers some of them working on LMS working on I mean so it's this has been a great task and I have no problem paying the more money but I didn't know that where pledge to the board so we can find a pleasure. some money to find for them to do so and hope we still have this this big intensity when we start talk about supplements as well. >> Joe, you had a question. >> Well, I have no problem giving them more money. That's what we need to do. But

130I think we need to be careful because we're not paying our lead mentor teach what $500. >> Lead mentors get $200 um a month >> and regular mentors get $100. >> Okay. And this is just going to be $300 lump sight. >> So if we give them $500 in the account to stay >> put. >> Do you have that? >> Is he going to hurt down the road? Pray for us. >> Make it so that we get the full Well, you have to give more to make it. >> Well, no. If you say >> you say five, >> you say 500. It cost more. So, the thing is you trying to make it to where that take away is 500. >> You may have to >> I think that's two different. If you 500, you

131got to do taxes. That's what le that's that's I don't think we can calculate that right here right now. Depending on who they are, how >> well We can give them 500 and their tax whatever their tax whatever they take their taxes out that's going to come out of that $500 for us as a district it will cost us $12,7850 to give a $500. If you want to do their take away $500, that's going to be very difficult. I feel like because it's gonna have to depend on their taxes, >> but that would be different for every person, right? Because some have more. >> That's tough. >> I understand that's tough. >> Okay. >> Yes. >> And you got that money. We do. It ain't going to mess with you on something else. >> What

132about this? Suppose you wait until the next meeting to give them 500 takeaway. >> Yeah, but that's gonna be different. >> I know that, but you gonna get a total. >> So, >> that's all I need to know. >> So, we know who people are. So, what you're asking is how much would it be for these 18 people >> based off what their current tax rate is right now, >> right? >> Based off of Hold on, Lieutenant. The state hadn't given away. I mean, I'm just saying we we can try, but I just want to tell you that's that's that's that's a whole lot of math. >> Some will get more than others. >> Correct. >> Your tax. >> Well, I guess I said that wrong. What I said was for each person to get

133$500. I don't care how you calculate it. If my taxes is more, yours is less. I get 500. You get 500. That's what I'm saying. >> You understand what I'm saying? >> Right. Different retirement coming out. >> I know that 401k incentives. You know, you have to keep in mind you getting $500, but you may bring home 200 and some. So then end of the day, you like, okay, I'm happy. appreciative, but can we at least give them an incentive that they only take $500 home? Yeah, we may have to put $200 with this versus 300 with this one, but at least they get to go home with $500 that they can use for whatever they want to mean >> versus $200 that they might get. >> Correct. >> I mean, it's going in their

134taxes. True enough. >> What I'm saying is just like supplements, but we don't vote on it the next minute. If they gonna get $1,000, they gonna get $1,000. Every teacher gonna get $1,000. And it's going to affect what? Their taxes when it comes out. Is that true, Miss Underwood? >> The only thing I want to see at the next meeting, and I'm not going I can make a motion. I want each team person that's doing that to have a clear $500. Then you can say, "Well, this is going to cost us $15,000." you know, after you figure all the taxes up. >> So, I almost wouldn't be able to do it until we pay it out. >> I understand that. >> Yeah. But what we're saying now, give them $300. What does that mean? >>

135That's what I'm saying. >> So, go ahead. To make it clean and easy on them, that's going to take all that's going to take three days to calculate. I mean, I can tell you >> it would be cleaner to say, "Let's give them $600 and they probably gonna take five." >> This other one, >> right? >> I heard you say, "Yo, listen. I heard you say 11 people, right?" >> 18. I don't care if it's 30. How long it going to take you to calculate 30 people? >> Well, we have to do it through the payroll. >> I understand all that. >> But we can't do it until we actually start calculating the payroll. >> I agree. I I hear you what you're saying. So what we're going to do, this is what we're going

136to do. We're going to bring back to you the cost of 1840 and their take home slightly is $500. Okay. If we get it soon, we get to you soon. If we running late, we running late. >> Okay. >> Yes. >> Right. Because I think we're paying at the end of the year >> anyway. >> So you got a whole lot of >> right because I also know that >> the state budget ain't you know exactly. So, you know, but but from what I'm hearing for the sake of the notes, staff will bring back eight the 18 campus league teachers and there after FICO benefits rate of $500. That's what you want to help and where it's coming from. Okay. Okay. Can y'all live with that? Okay. Now, thank you, Mr. T. Let me ask

137yall a question. What you want to do? Lunch at dealer starts at 11:09. Uh, do you want to do 11 and 12 and then go to lunch? Then we can do that. >> Well, I mean, yeah, 10, 11, 12. 10 and 11. >> I do 10 and 11. >> Let's do 10 and 11. You agree with that? >> Okay. Let's do number 10. Uh >> yeah, just hold that. Yeah. Okay. >> No action for the No. >> All right. So we are excited that we have a opportunity to bring some support to our BTV teacher and lure specialist um the back to basis back to basics consultant LLC um which is found and owned by our very own very proud of her for that um however general statutes 14 and 234 requires us to do

138some things in regard to make sure that that we do not violate the conflict of interest policy. Those two things and the wrongage of them I'm wrong, but we have to do a board resolution and then we have to open the contract and open session. So, what you have here is C County School Board resolution authorizing back the basics um board member Dr. Nico provide human resources service to the cas county school system pursuant to North Carolina statute 1434. Okay, so I got to get my talk hand. Um, this is why Dr. Nicole McGee's duty and the duly elected and continually serving member of the casual county board of education here and after board and whereas C County school system has a demonstrated need for professional human resources services that are essential to the effective

139operation of the school system. And whereas the superintendent cases has recommended to the board that the system should contact contract for such professional human resources service and has acknowledged to the board of Dr. possesses the education, expertise, experience and qualifications to provide such human resources services in a professional capacity. And whereas the board has determined that the go is capable of effectively providing such needed professional human resources in a cost effective and efficient manner. And whereas North Carolina Journal statute J prohibits public officer from der from deriving direct benefit from public contract have subsection D1 of the statute provides for an exception for contracts involve professional service who containing condition when certain conditions are met including the service are to be provided a professional. The board member does not vote on or attempt to influence

140any matter related to the contract. The relationship is fully disclosed and approved in an open session of the board. A written resolution is adopted stating the board's approval and affirming that the contract is the best interest of the school system. The total amount paid under the contract does not exceed $60,000 within a 12-month period. Now, therefore, it is resolved by the caps of education as follows. The board file social services provided by back the basis of Dr. Nicole McGee are professional services within the media of man general statute 14-234D1 Nicole McGee chair recus from all quotes deliberation of discussion related to any contract or arrangement involving a provision of human res human resource services the board hereby fully discloses the and approves the contract relationship between Dr. Cole McGee and the C County school system

141for the provision needed of professional human resources services board affirms the entering to the contract with Dr. Dr. McGee is in the best interest of county school system due to her abilities, experience, qualification, and the value of the services to provide. The amount paid under contract with Dr. McGee should not exceed $60,000 total payments for services within any 12 month period in accordance to the limit set for Brooklyn General Stat 14-234 D1. This resolution should be entered to official board and made available for public inspection if required by law by chance. Mr. Chairman, the res make a motion that we adopt this resolution. >> That second. >> Any discussion? >> Yes. >> I want to let the public know that Mr. D did not come to us asking for this. We ask her. >> All

142right. Any other discussion? >> If not, all in favor raise your hand. Oppos. Thank you. Now, let me ask let's go uh make sure I got this right. Make sure I got this math right. On the contract, uh in number three, it says through January 31, 2026, but don't the BT all the year? >> So, we just want to ensure that for most of our contracts, we did them for a certain month period of time and then we will bring it back to review. I think that was the pattern we did with Dr. Martin in the past. I just I just follow that same pattern. Okay. >> And it can't be too long, but we want to make sure that it works this part. I know he and I discuss the rest of January and

143then we can continue to do support as needed in those terms. >> Okay. And the other part about the math that I'm not clear on, I need to clarify on the resolution on number five. It says contract exceed 60,000 for the 12 month period. If you do the math a month on the contract, it says uh dollars an hour for 40 hours per month. That's only $3,600 a month. So where does the 60 come in? >> So the 60 is written in the statute. >> So in the state statute it says it cannot exceed,000. We had to say that. >> That's kind of misleading. Yeah, I understand. I read the same way, but the statute says that in a 12 month period, we cannot exceed $60,000. >> Got you. I'm good. That's all I need.

144Yes. >> Um, and number four, I would like to add something. Mig wants this. The provider may terminate this contract at any time for any reason by providing 30-day calendar notice in writing to casum schools. Coun School pay the provider the rate the hourly rate for all the service performed as of the date of termination. M you like that. >> Would you like that? >> I can't discuss it. Right. >> Correct. >> Well, I would like for that to be added, please. >> So, wait a minute. What you on page 109? >> Yes. 109. >> And so, what's different than what you stated? >> Uh, it gives her an opportunity. she decides she wants to um not do this any longer. >> Okay. It gives her opportunity. >> Yes. Gives her an opportunity. She needs

145to look out for yourself. >> So, same language is just going to add in there. >> Yes. >> Yeah. We just husband >> back. >> So for the period September 9 to January 31st this contract total $18,000. >> No. >> It could see it's only like a month is 3600. >> Okay. So each month is 3600. That's Thank you that it say 90 times the 40. That's what I came up with. So each month is 3600. So um so the month of seven September will be 3600 each month. >> Yeah. In six months we give you that mont second. Any discussion? If not, all in favor raise your hand. Oppos motion is six pass 6. Okay. And we give that. Okay. All right. Uh did I say do you 11? >> Okay. Number 11. I'm

14612. 12. As you know, um each year we've been um um we have an opportunity to apply for a need space grant element in your packet. there was information shared about the need for board and so of course when we're applying for a grant the board be apprised of what we're asking for and why we're asking for now has a very long list of need and so what you have is what we had prior to our meeting on Friday we had a meeting on Friday and some information has changed but one reason we're calling it renovation instead of infrastructure renewal um the name buff pertain to um renovation as well as there has been some expansion of bring some plans to ADA but there are no costs associated right now at this point in time

147but this is a matching that we possibly qualify for Z match all right however most grants that have been um failed has some type of match in which we have to go to the county commissioners um for that because this is uh following that statute where we haven't asked them for that. So, we want to make sure that you all aware what we've asked for thus far. I will guarantee and tell you you're going to get another updated version of this probably by tomorrow because we had we had a meeting Friday. This packet was sent to you on Thursday of the work we had done. Still changing to renovation renovating um Oakwood to make it more accessible that sort but a system. So it does I don't think anyone is opposed to us upgrading it

148and getting it up par. However, um the list can be wide. I want to make sure that we grant that we more chance. We are primed to be in a good position to get it this year. Um in regards to the amount of time since we had a mean based grant awarded in the past um which was the high school cap ballet project. So what you have is what we gave to you. We just want you to have it and they're not necessarily we're applying for the grant. We need permission to apply for the grant. Um but no, we have to come back based on what is awarded. We have a look at the matching dollars for >> I remember from the last time we applied like well >> well yes. So >> the hard

149part for us is we don't know what the war is going to be. So I can't tell you we may qualify for we will definitely do better. we have to see in the game um to but we do qualify for zero but the likelihood of that is unlikely but if we we put some skin in the game regarding that for we have some matching funds depending on the amount that's awarded would be what we would need to put in for so I don't use the low number if we got $10 um they'll ask us for 50 if we got a million dollar they ask us $50,000 Don't give my numbers an exact number but there's a matching ratio there and this is help us also assess some of the um lottery funds over the database

150we have so we will have to partner with our county commissioners and explain those kind of pieces and this will help us address the needs the change need. >> Okay. So you need a motion to apply for a motion for to continue to proceed. Okay. >> I make a motion that we continue to proceed with the renovation of wood. >> I'll second that. >> More discussion on that. Not motion is to approve the request. All in favor hand. in low touchness.