001I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. First item is the approval of the minutes. I have two observations addition that we need to have your attention. Page nine, if you would go to page nine where it has the uh it's the last one, central office the employee caller Wilson it has effective but it doesn't have a date should be August 1, 2025. And the second one is the last page, page 13, where it says indoor track, assistant indoor track. This should be men's indoor and women's indoor and they will be at level five. Is that correct? That's correct. Everybody understand that? Those only two corrections. All right. Is there a
002motion to approve the minutes with those corrections? Miss Smith, is there a second? Miss Blackwell. Any discussion? If not, all in favor of that motion, raise your hand. Opposed? Motion's carried. Thank you very much. Uh, approval of the agenda. Mr. Lil makes a motion. Is there a second, Miss Beelin? Any discussion? If not, the motion is to approve the agenda. All in favor of that, please raise your hand. Opposed? Motion's carried. Thank you. Announcements and recognitions. Mr. Stokes, do I have any at this time? Okay. Thank you. Any public comments, Mr. Kim? >> Yes, sir. >> Thank you very much. All right. First item is uh on the report school raising summary. >> Yes. Good morning, everyone. Hope weekend. In you will find our fundraising summary reports for schools that have submitted. You'll also find
003um the one fundraiser for approval for the high school because that one is slated to start is scheduled to start prior to students begin. You can see >> I'm sorry that's so the fun name of the fundraising project we have in Bance High School shows the receipts cost of fundraiser and profit and what the profit was used for following thus far that's first cover page >> behind that you will find the fundraiser summary for B Senior High School. Then you'll find the following for in our elementary schools those that were submitted. Okay. Open up to you. >> All right. M I saw your hand. >> Um only thing that I see I have a problem with is our students have to raise money for equipment. When you say equipment, what specific are you talking about?
004>> I don't know. It just says equipment. That's equipment. Where are you talking? >> This would be by uh soccer, uh football. >> Okay. >> Um basketball, buying balls, equipments. Um are we not given money to be divided between the teams? >> So, each team does receive um funding to buy the children supplies. There are certain things that the school provides our teams before we find all the basic needs, but sometimes there are some coaches and then there are some wants and so we fund the needs. Um, and they raise money with every sport there are some consumable type things that are used and they may classify that as equipment, headbands, sweat bands, those type of things >> because you know when the public sees this and it's like well y'all not getting money. I
005think we kind of went over that a couple years ago that we kept getting slammed. But >> I just want to make sure that we are given enough that they can buy balls and equipment they really really need. >> Yes, ma'am. And just to give you supplies >> and just to give you a prime example, um like we'll buy baseball bats. Well, there may be a certain preference on certain baseball bats and that sort that um they may request from another a another agency support. So, we provide things for our teams in good and working condition order. Um however there is always need for additional funds and we can't fund everything. Um but I think sometime we say equipment we may need to better specify what equipment that is move forward. So that so that
006takes out the confusion and the the human error part >> and comprehending that is something different. Yeah, because when you start talking about supplies to me that would be something also. Let's see. And then on the one for Dillard. I might might need to bring that. >> All right. I'm bring the name. >> Okay. I have a few general comments and these are general that I have to speak about. On the first one at Ber Yans, I noticed that on the football bulk cards, they show the profit of $60. To me, that's ridiculous. I mean, why would you have a fundraiser make $60? Because I look at their request for fundraiser B cards this coming year, they expect to make $2,000. So, I I don't understand that. The second one is on that first page
007is the cheer camp lost $763. I mean, how you how you do that? That don't make sense to me. The other part about it is I like what Barley did. We approve fundraisers, but they don't always have them. So, when they say not held, that lets me know, you know, that's a good check and balance there. >> Um, I don't see Well, it's good to have it, but every school doesn't do it. North fundraising summit is is a combination of the school and the PTO. Uh I mean that's fine. Uh it's not mandatory for the PTO's in our policies. We have a policy for booster clubs who are supposed to come to us and give their reports. But PTO is not a booster club in my opinion. If every school I'm sure all the elementary
008schools have a PTO, they have fundraising, but be uh North is the only one I see with PTO. That's just an observation for me. Yes. >> And one of our policy does say we can't ask. >> No, what the policy says is that they we we want them to, but they don't have to. And that's the part I don't like about that, the booster club. >> But there's a difference between boosters and PTO. I asked. That's why I felt like it was in here cuz I asked for it. >> Uh I think I had uh >> this is a combination and I'll say it in in two parts with the fundraising and the thing that we're going to be asked to approve. I don't see how you make a $100 on pictures or $200 on
009school pictures when those were the biggest fundraisers when I was working and yearbooks. I don't I don't understand that. If you're not going to make but $100, you wasting your time. Uh do something else and uh because we're being asked to approve that, which I have no problem with, but the numbers just don't just don't add up. And I would hope that you would share that with your principles too. >> Absolutely. Because pictures used to be long time ago you got 50% profit, then it dropped to 40%. I don't know what it is now, but if you're going to generate $100, you might as well get a local photographer to do that for you. >> Yes. >> And I can personally say for myself, the five years, four years when I worked in the school
010system, back in the day, my kids been screwed by pictures. >> Parents don't do that. >> Yeah. But if you're not going to make $100, it ain't worth your time. In my opinion, it's not. Uh the older kids get the less pictures they buy. I understand that. >> But uh and then I was talking to Mr. Little this morning. He was telling us sometime they send the whole pack home. They don't come back and you got to pay for them. But a long time ago, you sent a proof on and then you order. But I just think they need to be a realistic about what they're asking us to approve for you. Okay. Anything else on the summaries? All right, let's move on then. >> Anything else? Is there anything else? >> No, the only
011thing I add about pictures is um each school does provide pictures so that we can keep up with the compliance of cumulative folders, right? >> And so, um it can be to where we just simply do pictures for that and I say that and I can make that clear to the principles. But just understand that there are some, you know, some events that pictures become very popular. >> Um that and it's just a very difficult thing to gauge because you never know how someone's going to purchase a picture with with evolution of cell phones and pictures. We live in a picture society now. So through classroom pictures and pictures, it's just a it's just a a shift in shift in breeding time. Right. But do not know that the comments. Very good. Thank you. All
012right, no other reports. Uh we'll now go to unfinished business. >> So yes, we have three items for unfinished business. The first or actual items from the budget review. Um we had a nice healthy discussion last meeting regarding the rate. And so in your package, you will find um some of the requests of information that was requested as far as what was purchased um out of certain funds. For example, for example, last year capital furniture description was that. So you'll find the first part of your packet. You'll see the budget code and the breakdown of the expenditures as well as the total cost. And then behind that, you'll find the subsequent invoices and receipts to show that everything was done decent and in order. Um, just want to make sure that you have that since
013that was a board of education request. Um, so I can walk with you through each one. Um the first one was board of b request capital outlay furniture. Is everybody with me? >> All right. So budget code um last 6 dig 01461 cap furniture. Um you see the items purchased 4,5943 and as cabinet app admin capital furniture. We bought some things to help sure we kept our buildings clean and any questions regarding this request. I just have a com a comment to make these blinds Oakwood and Miss TR miss no I used to worry her to death when I went to work at Oakwood I was appalled at the blinds in some classrooms and they kept saying safety safety safety safety when we had lockdown drills we had nowhere to hide but put the kids
014in a corner under table because you couldn't close the blinds and that was to me totally unacceptable and it took three years for them to put blinds in that classroom so if something had happened god forbid I would can't imagine what what we would have done especially the two years I was there but that was wholly unacceptable for me to to take three years to get some blind. >> I just wanted to put that out there. >> Understood. >> All right. >> Um my question is from everything stops pretty much at December 2024. Did we not order anything from January 2025 to June on any of these? >> It's my understanding we did not most of that time. And I ask my CFO to confirm. There was no more money in that line item. So
015we stopped spending out of that. >> Okay. Anything else on this? >> All right. >> Uh there was another one. Um sorry about the contingency fund for that. 85,000 8,500. Um there were many blinds for Oakwood deal stone creek for the man department totaling $4,98.77. Um, we also had the access control systems for central office. Um, that was the $6,991 and then we also had the sale tax on the blind totaling $11,11243. >> Yes. >> So, we have blinds. Every school that's blinds, we got them now. >> We still have some that I'm sure we're going to get some work on. >> Okay. >> Some that they going to find when the teachers come back. For the most part, everything got called up. The company that ordered the blinds beforehand switched hands. So my order
016got pushed back. So hopefully we caught that. >> Okay. >> All right. The next one was safety upgrades. Budget code 4.9100057. Um, you have to understand that a lot of our safety upgrades and things are replacing some of our old analog systems with digital because our infrastructure is changing. But you'll see that a lot of the things we work on are driven by computers and parts, but they have to be purchased. Um, once a motherboards crash or the circuits are fried, there's no spraying anything on to fix it. And so you'll see that's why there was a total of $45,21.15. Um these were security upgrades to a lot of this was security upgrades to the um cameras at our elementary schools because they were more aging infrastructure to going from analog to digital and you
017would see the invoices behind. Okay. >> Next one was another contingency. I had to keep in my car. And now we're to the um landscaping. It is a I'll just show it. It looks like this. Everybody with me? So there is a contract um that covers certain materials and things um for landscaping, but there's also things that we have to work outside of contract. So here's some expenditures from the main department of the expenditure non that was in landscape that's non-contractored. So custom cuts is who our contractor is. We know they do good work. However um we had an issue in the past with these fire ants s patching pesticides. Um we had some weather and snow. Um tree removal graded and repaired um entrance across the across barco added gravel. the back driveway were
018grabbed behind the vocation but in the high school um as you know we had a situation with some water and some with with tunnel collapsing u mulch weed removal and those things. So, here here's a total of the $8,990 outside of the contract for custom cuts that were was there. Any questions? Also, following that, there was some question about painting. Another question about what do we paint, where do we paint? So, behind that, you will see that we painted walls, radiators, exit door trim around windows, bathrooms, corridors at Oakwood. We painted and we as as well painted bathrooms as well. We painted we contract with Ron's painting and we painted um classroom, two boys bathrooms and radiators and girls bathrooms at north and south. We also painted six men's and six ladies bathrooms, half of
019the wall and in the building. And we also painted a full wall in the classroom in Oakwood. And we also painted the dance room um in the at high school which total $15,4580. And the upcoming painting project this year is focused on Stony Creek Elementary because we have um flaking pillar paint areas that could be safety issues for particularly our younger students. Um floor coverings. I do believe last time at our bill meeting we discussed floor coverings and we thought we may be purchasing carpet. Um that was an error stated to the board. Um so superior court system. This is when we refinish both Bley Any and Dillard um ports for $4,63029. And then we also had to get glue for tiles for entry at BN while we had a door to mess up. We
020had to pull part of the floor to fix to secure the door and that that occurred was $12.50 totaling $4,879. Any questions? >> We had another Oh, I'm sorry. Well, I want to go back to something. We can do it at the end. >> Okay. >> Sure. >> Yeah, we go back at the end. >> Next one. Um, safety upgrades. Uh, kind of talked about this was uh we did on the spreadsheet, but replace old and new security cameras. That's from SAR. I've reviewed that spreadsheet with you already. >> That's what my question. Go ahead. So, we had a budget of $14,22 for safety. We spent $45,21. We didn't do a um budget amendment until the end of the year. But a lot of this was already spent. So, I'm not understanding how this money
021was spent with no budget amendment. And it was not an emergency to replace cameras and things like that. We just severely overshot the budget and then come with a budget amendment to move money. Tell me how that happens. Well, it's diffult for to explain something that happened to Kur and I wasn't in this seat. So, I understand. So, I asked Brooke to come up just in case and um to kind of help with those pieces, but it's my understanding with budgetary items. Um we have these subcategories and if the money's within those pieces, there may have been some discussions that I'm not privileged to that haven't occurred. So, I don't want to speak in error. Miss Underwood, good morning. >> Good morning. >> I want to turn it over to you please. So what it
022was is the budget overall was not over budget. So at the end of the year when we did our end of the year cleanup, there was enough money throughout the budget where we didn't have to take any money out of fund balance and it was just to move from those line items to another line item >> under the same purpose. >> Well, it was under the same budget. So it wasn't taking money out of fund balance. So there was enough money in the budget per se. But if you're not if you're moving money anywhere other than 9100, we're supposed to have a >> it wasn't moved until that budget amendment was completed, >> but it was spent. >> But the >> they should be spending money from a different line item without it coming through
023the board. >> And then the quarterly reports also showed this as well, the negative budgetary items. And we said we were going to clean it up at the end. So I guess my concern is and maybe we can bring our policy forward at the 25th meeting, but if money was being spent anywhere other than 9100 for those things, it should have been approved by the board and an amendment done right then. We can't just spend spend spend because we got it somewhere else. The money should not allow to be moved without it unless it is coming from the same line item. So if money was moved from line item 9,01, that's not supposed to happen without a budget amendment. >> Mhm. >> And a lot of it is updating our spending procedures that Mr. Sts
024and myself have done this year as well. >> Can we say it another way? Let's say that you need to to spend $5,000 tomorrow >> on an item. Mhm. >> And we don't meet again till the 25th. >> Mhm. >> Would it be excuse me would it be practical to say we have a budget budget amendment at the 25th meeting say hey we had to move $5,000 to cover this bill. >> So does that make sense? >> It does. So with this being with all in the same 9000 budget code, the 9,000 budget code was not over budget. >> Okay. >> Per the budget resolution. If the 9,000 budget code had been over budget per the budget resolution, that's when the amendment would occur. The amendment that was brought to the board was to clean
025up that 9,000 purchase purchase code. >> So, you're saying you can spend money anywhere out of 9,000? I thought we'll revisit the policy on >> That's fine. >> Okay. >> Oh, we'll be happy to revisit the policy. That's no problem. >> Okay. >> Be happy to do so. >> Anything else on that? That's anything else, Brook? I don't have anything on that. No sir. >> Anybody got a question on that? >> Because the next I think I have the next three. >> Yeah. Go ahead. >> Okay. Go ahead. >> So um just to clarify to our public as well as to our board members and those who have been um we want to be transparent with our spending of any sort. It's very difficult for me to um explain something which I wasn't part of
026but we have put in place some very scripted and detailed budget budgetary um restrictions as far as how we spend money um moving forward as well as some trainings are happening to occur this week and next week for all involved so that we do not find ourselves having to answer these same questions again. Because as as a steward of this board, as an employee of this board, I have to ensure that what we do is decent in order and above board. And so questions may come, but please understand that emergencies happen and things happen quickly in order for me to keep things running. And so when something happens, I will be sure to inform the board, hey, this broke um just as I've been doing in the past. A prime example was the the lightning
027strike at Stony Creek. I let you know that was lightning strikers on the brief and you know it's probably going to cost us some money and um we had to go into but so that you understand these pieces so that it's not taken out of context when we see it on paper at at a different point in time. >> Okay. >> All right. So we're now to the capital outlay the 2025 2026 capital outlay funds. Uh, we took note of the um concerns. >> I'm sorry. Oh, I'm sorry. I missed cell phone. Thank you. So, there was a question and a concern regarding cell phones for what employees were on cell phones. And so, majority of our cell phones are through our maintenance department and our transportation department and of course our school nurses. And
028so, um, I'll start with transportation department first. The transportation department has a total of six active cell phones. Mechanics have their phones to answer driver calls during the day and during all time hours. The TMS coordinator has a phone in the event a driver has a driver has an issue while on the route and needs to confirm student stop information. The cost clerk admin assistant has a phone to answer school and parent inquiries about bus routing. They also verify bus driver payroll drivers on certification call out to verify the hours. make adjustments every time on off and a lot of these things happen outside of the normal business structure day. So we have cell phones available to answer those questions as well as both the clerk admin and t coordinator assist the schools and principles
029with finding and scheduling substitute drivers after hours and doing and doing office hours. So it's best for have those phones to call them on versus using the home phones and all our trans employees are not able to track the buses through an app in the event there's an accident. So they assist the driver notifying driver where they are so we can find them. Um the maintenance department's phones um I feel unjustified for those that have them. Um I have not seen any finds of the cell the current staff who have cell phones. Phones are not warranted. also with the scoop nurses. Um I don't want to be in a stream where there's an emergency situation and we're dealing with something that we can't we can't reach them and have a phone call because sometimes our
030nurses have to travel with them and um it's just a very good practice to have those cell phone in place. >> Yes. >> Um my concern is we had we'll have six nurses. I would like to know why all of them could not have a cell phone. So >> I know one was supposed to be part-time or whatever. >> So I I think the cell phone with nurses has been a development as the funding sources for the nurses has developed over time. In some of theus it states that they need to have um appropriate communication. Not all of our nurses are funded the same way. So depending on the funding source um that's when we follow the funding source because that's where the money was. I absolutely agree all nurses need the phones. Um it's
031my understanding that we currently have five nurses and u I know we say we had four phones but we have found now have located the fifth phone. Um with transition sometimes the phones are given to the bookkeeper. Sometimes you get on pieces in you don't know. So we we found the phone that was assigned to the builder u and the case because we need to have those access and it's the pleasure of the board to ensure that all nurses have have phones. Um, we simply staff can apply to that recommendation or we can recommend that and the board can make a formal motion and we'll make sure that happens. >> Yes. >> In my rest, uh, why would child nutrition not have fun? Because if someone calls in, Laura should, well, I keep calling in.
032Sorry. Um, >> um, transportation supplies and pays for their own fund. Child nutrition has just elected not to have those. It's not a it's not an issue. We could do that. um if that's but we as a child have to understand that that those funds come out their budget and I know that their budget has been um taxed pretty hard so they didn't want to put an additional expense on it but if that's the pleasure of the board we have no problem >> okay >> go ahead >> can we move this to session >> the rest of the so we can discuss >> yeah but let me ask a question well yeah but let me ask a question first before we do that go back to the nurses Shelton is at North >> Harvard Carter
033is where >> Atkins is at BY and Miller is what? So that leaves Dylan >> and Tony K. Okay, we can move that there. I would have information. Yeah. >> May I guess say something? I guess after I last meeting you, I guess the nurse from Oakwood reached out to me. I guess apparent she was listening to the meeting and um and she said that I guess you know at Oakwood that the um she and the front office staff both use her phone sometimes and contact parents who don't have minutes on their cell phones to receive a call. So they use it to text them. I guess you know they would respond that way. So she just wanted me to share that with the she know it's used in that manner probably as much as
034her having it you know for other reasons. >> Okay. All right. So we'll move that to close session. >> I have a go ahead >> um with the tri chong nutrition um information. I know their budget is tight, but that is something that I think that we need to look at as part as a system because um just like if a cooler or something goes down, then they should be able to, you know, have a phone to contact and if they can't get it out of their budget, I think that's something that we need to look at to find resources for them to at least have two or three phones over there. Okay. All right. We'll move this item uh close. All right. Continue. All right. Well, oh, just a general thing before we go
035there. How much cell phone cost? >> Generally, our bill is around I don't want to miss. That's about $2,000 a month. >> Well, let me back it up. Is it the same cost for each one? >> Yes. >> Same cost for each one. Okay. So, what you do if you add more, it's just whatever that cost is. Okay. >> Because we get the free phones and it's just a $35 line fee. >> I got you. Okay. >> And then we also eliminated a lot of the cost when we did away with all the bus phones, >> right? >> So, um that eliminated cost and most of our cell phone cost actually does not come out of like it comes out of transportation's budget budget. >> So, it's different funding sources as well. >> Okay. Very
036good. All right. um mobile communication. Is that the same thing as a phone or is that that's 6550? >> Where are we? >> And then you got ADM6510 cuz that was $5,895.39. >> Where are we at? >> Well, it's going to be pulled off. I was pulling it for the cell phones. I was trying to figure out exactly how much it cost us for cell phones. How you got it broke down by departments and I didn't know what the >> So, transportation comes out of state. So transportation is not in any budgetary. >> So are you talking about the >> maintenance? >> I just wanted to know what mobile communication meant. Is that supposed to be cell phone or is that just labeled different on the >> which page? That would be capital outlay first
037page expenditures that >> you must be a >> yeah. >> Okay. >> What was it including? Was that part of cell phone? It was just waiting back in clos communications is their actual phone for the office. >> Okay. >> All right. Let's move over. >> I have a question. Another question. um dealing with uh transportation and maintenance and anyone that has a phone when they have these phones and they are off duty um and I'll just say transportation if they have that phone they are off duty and they get a call then are they paid a stipen for if they have their phone and it's supposed to be um for 24 hours. >> They are not. >> So, I mean, that's something because that means that you can be called at any time. So, I
038just thought about that. If all these people have phones, does that mean that after 5:00 their phone goes off or does their phone stay on and you know, how are they being compensated for that? >> Uh, there's no conversation that I'm aware of that we've done with that. Um, we have several staff that can't turn their phones off. um either their personal phone or and or their um district allotted phone just to make sure that we keep everything running. Prime example that would be in our student service department. We see something say something in those apps. Um we get distress calls late in the middle of the night that we have to respond to ensure students are safe and do welfare wellness checks. So um I can speak as a principal. We get those calls.
039Get those calls. our director of student services get those calls as we have needs to happen because through our go guardian it flags um suspicious activity student what's think about contemplating harm and that sort it flags we do a wellness check we call I don't think that the may be aware of how much happens in a 24-hour day period that we're monitoring and supporting the student welfare safety of our students so it's not just a bus driver calling out or a child nutrition nutition person that didn't come in. It's the staffing, it's the serving, it's our student safety, if there's a student death, if there's a student injury. Um, it's impressive that our folk are available to serve our community. So, I think that sometimes we miss the big picture looking at certain small things,
040but there's a lot of off the clock and there's several people who are not ever off the clock because of the work that we have to do um to support the school district. >> Okay. Anything else? >> All right, let's move on. >> All right, so we're now ready for capital outlay. >> So the capital outlay budget that um you have in front of you, you will see an addition of $89,000 from fund balance. This is for the activity bus that was mentioned at the last board meeting. If you flip over to the second page, it's in the 6550 activity bus for $160,000. Um, and then you'll also see the line items that were either adjusted or taken down to zero altogether totaling $65,700. [Music] done with capital outlay is the addition of activity bus
041and then the addition the subtraction or adjustments of the other um items at the last meeting. >> Everybody understand that? >> No, I have a question. >> Go ahead. >> So you're saying that a new activity bus would cost 65,000 for those >> 160,000. That's what >> Yes, it's on page two at um in the middle. Um 65,700 is what was either brought down to zero or adjusted from the last meeting. So we took that price off of the bus and that gives us the 89. >> So it be 165,000 >> 160. >> Joel Brook I think I think maybe it's typo but the landscaping should be 163800 on the contract. My apologies. >> That's fine. >> Everybody get that 163800 instead of 163500. Anything else? >> All right. I know. Do you have anything
042else? >> I do not. >> Okay. Mr. Mill, >> Mr. Chairman, I make a motion that we approve the capital outlay budget with the one amendment to the landscape. >> All right, M. Be second. Any discussion? If not, the motion is to approve the capital outlay with that one correction. All in favor of that motion, raise your hand. Oppos. Motion's carried. Thank you on that. All right. And so the local one there was nothing changed in the line items per se except for the addition of on the revenue piece on the first page. Instead of having the 45,000 in interest, we put the 45,000 and we went ahead and put it in fund balance. That's to say if we have more interest this year, that number will be deducted from fund balance. We just went
043ahead and put it in that to start off the year. But other than that, nothing else was messed with in the budget line items. >> All right, questions. >> Now, Brook Brooke and I just had a conversation prior to the meeting started. I want to make sure I understood. I want to make sure you understood. If you go to the last next to the last page for local where it says uh it starts with BOE stipens that's the amount that you get paid monthly uh for being a board member and my question was about the uh workshops and I wanted to make sure that it was clear let's say you want to go to conference A as a registration fee for compensate. All right. Uh it's in the same pot of money, but the registration
044fee is not deducted from your individual. Okay. The amount that you get for travel, gas, or meals or whatever, but the way I understood that you to say that it is together. >> It's out of the same >> I know it's in the same pocket. >> Yes. >> But like if if board member A has $1,000. All right. And I know I've got $1,000. I cannot go over that $1,000, but it does not I guess what I'm asking you is >> should it be in a separate line item? >> It is in a separate line item. It's a actually a two-digit code on the very end of each one of your um budget codes that it goes into. But when you put it in, if I did that for every little twodigit line, >> this
045would be a lot larger of a page. So, it's just as the budget is concerned, it's grouped together or on paper, it's grouped together under the three um 312 object code, but as you use your items and as I put it in the um software system, it's like an 01, an 02, an 07. And that's how it's coded through your PC card. >> Okay? Because see, the first conference coming up will be in October, which will be the law conference in Asheville. And of course, you have a registration fee. >> And then you will have a travel amount, which will be your room, your meals or gas if you drive, whatever. >> And what I'm saying is like we start off the year. >> Uh board member B, you have X number of dollars. That's
046that's what I'm saying. >> So you know how much you can spend and when it's gone, it's gone. Unless you do a budget amendment. That's why I want to make clear. Yes, there is sub codes for each individual board member. >> Okay. All right. >> What doesn't look like to me is enough money because >> Well, that's what I was telling you. >> It should be 3500 per board member. >> But that is not to include the registration fees. >> So, that was never that was a discussion. It was never voted to move the amount to 3500. voted today >> because uh it's kind of like don't get me wrong when I say this, I don't want to get to a meeting. Hey, you can't go because you don't have that money. You follow what
047I'm saying? >> Right. >> But we need to be clear on that board members because everybody doesn't go to every meeting, but I don't want to be you're limited because you don't have the funds in the budget to do that. >> That that's what I'm driving that. >> Can I have a suggestion? >> Yeah. I think that um I spoke with at a superintendent's meeting this past Friday. We kind of talked about um how do we deal with the evolving budgetary restraints that we have and some school districts have um looked at what are all the offerings and all the conferences and therefore teams of members go to certain conference and bring information back. Um, I know that it may have been a practice by the entire board may have gone to one, which is
048a great opportunity because it's one of those that need the entire board, but it just may need to be a very clear articulate plan on who bring information back um in regards to that because some boards and most boards I talked to of five, seven, nine um since it was nine people that can be very costly sending. So they may now sent two this year um and it rotated around the years who went so everybody had opportunity kind of how we do how we recommend for our transportation and our maintenance department instead of everybody going training or time we send labor to this year they have to bring it back to kind of help spread those thoughts just to suggest not a directive but sometimes when we're looking at funding we have to look at
049um alternatives and different ways to to address and approach that but that's perview of the board >> just to give an example I've never been to a national conference. Reason why? Too costly. >> The registration fee is ridiculous and the travel and your housing. >> Yeah, that would take everybody's money. But the only thing we've ever been able to do since I've been on the board, we went to a regional conference in Williamsburg, Virginia. That's the closest it ever came to us. I think three or four of us went to that. And uh I probably would never go to a national conference because it it's it's just too costly. But I want to make sure that those three conferences that we do have annually, those are the ones that I attend and some other board
050members do the same thing. But I want to make sure we got the money to do that. I don't want to say, "Hey, we need to do a budget meeting so we can go, >> right? >> But like at the beginning of the year, I want you to be able to say, "Miss B, you have X number of dollars." >> That's what I'm saying. And I know we discussed the 3500. We never voted on. >> We need to make that clear. >> Yeah. >> I found that on page four. What I was questioning about earlier telephone service ADM. It was $5,895 and then we open it to 10,000. >> Okay. >> She's looking for it. second line down on the top. >> What? >> That's for the telecommunication services that we just did because we
051had to pay an extra fee for to get on the new program >> and that's why it went up for next year. >> Yes. Or for this fiscal year. >> Anything else? Last question. >> Okay, Mr. Mill. >> Sure. I make a motion that we um do put the $3,500 per board member for the expense for travel training in addition to the cost of the conference. >> Okay. Second that motion be any discussion of that motion? >> Yes. I just think we need to be mindful once we get close to our amount that like food and stuff. We need to remember we don't need a $50 steak compared to a >> Y'all know where I'm going. >> I understand. Once it's gone, it's gone. >> Yes. >> I understand. >> Yes. >> All right. Any
052other discussion? >> All right. I'm sorry. >> Well, I just like to say, you know, we have no control over where they help hold the congress. Right. >> Right. I mean, I wish we did, but we don't. So, you know, when we attend the conference that is in Rightful Beach and we attend the conference that is in Asheville, those rooms are almost $400 a night and we have no control over the cost of the rooms. So, that is the huge expenditure that we face and I know me and Mr. Battle had a discussion with the schoolboard association about the cost of the rooms. Um, but they went ahead and booked an additional two years in Ritsville at that amount. So, >> see the compass ran ran out this year, but they slapped two more years.
053So, it's going to be right back at the same place. And actually, the rooms went up considerably this year from last year cuz they know they can get that money cuz if we don't go, somebody going to rent those rooms anyway. It's so expensive, man. Any other discussion on that? All right. The motion is to uh approve the amount of expenses of 3500 per board member for conferences in addition to the registration that you already have. All right. No other discussion. That's the motion before you. All in favor that motion raise your hand. Oppose. Motion carried. Thank you. So Brook and Ethics when the first one comes up you have X number of dollars. 9500. Okay. All right. Thank you very much. like to note that your fund balance is going to go up because
054of that. >> True. I said >> you had a question. >> Approve the budget. >> Was there anything else on the budget local? >> All right. Go ahead and make it. >> Mr. Chairman, I'd like to make the motion that we approve the local fund fund budget with the additions we just made. >> All right. Is there a second to that motion? Miss Smith. Any discussion? Not hearing none. The motion is to approve the local budget for 2526. All in favor that motion raise your hand opposed. Motion's carried. Thank you very much. >> Thank y'all. >> Thank you. >> Okay. >> All right. Next item is consent agenda. You have requests for transfers uh fundraising requests. Is there a motion to >> more? Oh, I got my dots. Okay. Uh, let me back up. Transfers
055fund request. Casual County Health Department contract for spatial occupation therapy and I read I'm sorry. Is there a motion for that for the consent agenda? Mr. Blackwell does that. Is there a second? Miss Knight, any discussion? I have a couple. You had at our place the transfer and the way I make you understand this. The person was originally in Oakwood living in Oakwood. >> You you got yours ahead of time and it was just a typo. >> Typo is correct. >> Yeah. >> Okay. So um we talking about the third one that family previous school year attended Oakwood has relocated to North District. Won't you remain in >> the sheet is correct? >> Yeah, y'all got y'all got to update the sheet that was confusion regarding that because there two children enrolling in kindergarten are
056different than existing students. So, um, they want to stay. >> Okay. I had a couple of comments that this is a continuation from the fundraising summaries. If you look first at Bartley proposed fundraising, uh, the B cards, they hope to make $2,000 this year instead of 60. Can I comment comment on so the book card last year was specifically for athletics. >> Uh this bookard this year is available to all clubs and sports. Um we did re um audience did revise the vendor list to include more local businesses and restaurant in the area. as you revised that and because and now each club at the school for example student government if um FBLA wanted to sell book cards they could do so. So the thought process behind this estimated profit was it is now a
057school fundraiser where clubs can raise athletic sports can still athletic team can still fund raising whatever entity does the whatever they sell they keep and so we think that this was able to expand so that we weren't taxing our community with so many different fundraisers. This has more boots on the ground not the song that will help us get those things in place so that will help us kind of do those places. So that was the thoughts behind the shipping of this because if you know historically the book cart fundraiser was a booster club fundraiser. >> It is now transitioned to a school fundraiser where it now impacts the students in school. So it could be equipment and supplies for the club or the sport and that's why that thought process is behind that and
058that's why you have the difference index. So, we really changed that model um to even where it's more what we get the pre-sale. So, any team can sell it, any club can sell it um and front office could sell this prop people come in and we did work really well with our local businesses to incorporate more of the restaurants in Caswell County to be part of the book. So, that was a very concerted effort um and those involved um to help make the book. We know that the Buckard's success um and its impacted community had been dwindling since it left the Buckard. So that's why we decided to do it this week. >> Very good. I guess this is a typo. August the 10th was uh yesterday. Uh yeah, >> without approving till today. >>
059Correct. >> Okay. Nothing has gone up. >> Okay. Second question. >> What is the cost of a book? >> $10. Uh, and this is a repeat that I had from the previous statement about pictures. Uh, Jill, they expect to make $200 for fall. Um, and spring $200. I I would like for you to check on that, but it just doesn't seem the number just don't seem right to me. Okay. Anything else? Stony Creek. I'm sorry. I had I'll finish up Stony Creek. They they intend to make 150 on the yearbook and $100 on the following spring pictures. Okay, I'm done. M on your hand. >> My question was when it says field trips, does that include all grades when you're raising funds on Stony Creek? >> Uh it would be my understanding is to support
060field trips in general. Typically, typically at a school they have a field trip fund that helps offset costs or um to lower the cost. Um depending on the field trip, some field trips are funded multiple ways. Title one, other things. So, I think there's the school has to determine how those funds are used. Um because you can't have well, we're going to pay for this these kids this trip, not get that trip. It has to be a very unilateral um safe and fast process that I get that information and get back to you >> and then I have something that I talk about employees also with that. >> Anything else on the consent agenda? No other further discussion. The motion is to approve the consent agenda of those one, two, three, four, five items. Not
061all in favor of that motion raise your hand. Opposed? Motion carried. Thank you very much. Now we're down to the item number two activity. >> So yes, board members in your packet requested uh to have last the the quote of the copy of the quote from the previous bus we purchased as well as additional quotes of equal and comparable buses for your review. That is here in the packet and we open it up for board discussion. >> I turn you Mr. Chair. >> Okay. Just a question. the number you gave us for the cost of the bus. Which one of these is it? >> It's so it's the second quote, the 157, but it also includes the tags for the bus as well. >> Okay. So, that would be Thomas Bush. >> Yes, sir. >>
062Okay. All right. Question. Anybody? You have three there. >> Mr. Mr. Ban, just to be sure, the bus that we the last bus we bought is a what? >> Thomas. All right. This is Thomas >> is 157. >> Yes. >> Okay. M I saw you. >> Did the cost of the buses go up this much from 132 to >> Yes, ma'am. >> 50. So, it's the exact same bus. It's just the cost went up that much. Okay. Thank you. As a followup, how long will it take to get the bus once you >> Yeah. Go ahead. >> With Thomas, they've got some on the lot. >> Oh, okay. >> So, it's just matter of me getting the paint. >> Oh, okay. >> Schemed to them, >> they paint it. So, I would say within a
063month, month and a half. >> Okay. All right. >> My question is AM FM radio CD player $1,156. Do we really >> is that standards hatch? >> It's not check. >> Oh, all right. Okay. Sorry. >> Good. I'm glad it wouldn't check. >> Anyone else? >> So, this will be our second activity bus. New activity bus. >> Yes. >> Okay. So this money, this 157, I'll round it off to 158,000 will come out of fund balance. >> No, go back to what we did in the capital outlay. The 89 was 89,000 >> will come out of fund balance. >> Fund balance. >> So 89,000 of this would come out of fund balance >> and the other was the money that was shifted or the line, >> but $89,000 would come out of fund balance. I
064just want to make sure that uh we have the well not when the classified. I know that what the county commissioners did for um regular certified, but that we have we got to take some money out of fund balance to deal with. We haven't made that decision until September that this doesn't cause us a problem that our classified people will be able to get their piping if this is coming out of fund balance because that would have to come out of fund balance too. Now I want us to say >> this is capital fund balance. It's a different box. >> Okay. >> We have two. We have local fund balance and this is capital outlay fund balance. >> So this is capital outlay fund balance. So it won't bother with that. >> Okay. Okay. It's
065capital. Okay. >> Yes. >> Question but I'm going ask it anyway. Where is the 100 inch luggage box? And then you got a 60 in. Is that under the bus? >> Yes. There's luggage inside the bus. They're overhang. Yeah, I see. I see that one. >> Okay. Then underneath the bus, there's two two compartments. >> Okay. Cuz you know the next thing under is not checked. It says outside storage box. That's kind of what >> the outside storage is more for what they have on school buses for the drivers to put stuff into. >> Sorry, >> John. I know we asked you for several quotes, but is the Thomas the way you think that identify bus we have the way we should go? >> Yeah. How many miles on the current active bus we got?
066>> The new one? >> No, the one we got. Yeah, the one we have already on hand. >> I don't know exact. Roughly uh probably just under 10,000. >> Okay. Um people, I don't know whether you ever noticed it or not. If you on highway 85 between exit 145 147 Alamass brother bus garages out there you have over there count the number activity the buses they got and the reason I'm saying that to you is it's a priority as to what you do but you want to put kids on safe buses when you send them out there on the cuz they have few more schools than we do. But I don't care if we don't have a one school. We need to have our kids on good buses when they go. >> Y >> and
067anything can break down. But when stuff gets old, it gets old. And uh I think we need to keep up as much as we can because with the high school going and the middle school going, those two, they don't go at the same time. But you when they go, they got to go. >> Okay. question. >> Yes. >> Um, so these activity buses also can be used for our field trips at the elementary schools, >> too. Anything else? >> All right. Thank you, Mr. Brad. >> Thank you. Motion. >> Yeah. I need a motion. >> Mr. Chairman, I make a motion that we purchase the Carolina Thomas bus identical to the other one we have for. >> Is there a second? Makes a second. Any further discussion other than what we've had? If not, the
068motion is approved. The Carolina Thomas bus uh for the mount of 157. Uh all in favor of that motion raise your hand opposed. Motion is carried. Thank you very much. All right. Uh item number three, Mr. So um in the line of keeping the buses moving, we have a fueling computer. Um the fueling computer, fueling station that we had behind the Woodley building has had a lightning struck by lightning back in July. We've had various people come out to see if we can repair it. It is unrepaiable. We've been in contact with our current provider. They do not manufacture replacement boards for this model. I do believe this model may be 12, 15 years old. Um, and so therefore, we are requesting for replacement. Um, and so Fuel Masters gave us some hustle boats. We
069check things around. So all we're asking for is the software system that allows us to track the fuel um to be replaced. So right now we're having to do it manually. And so we want to ensure that uh keep accurate records. We have a check and balance plates and because right now um we're watching it with with every eye we have because the pump can just pump any time. Our pumps are still functioning everything but we need to redo the software so that we can track vehicles mileage and the amount of fuse pump for that. Um so I want to thank our transportation department director for really working. We even reached out to our the C County Department of Transportation to see what kind of system they have so we can make sure we can
070find some kind of locally in place. So we weren't trying to get any arbitrary um company coming in and so this has been vetted. As you see, the quotes attached range from 55,000 37,000 to 24,000. And it's no secret why we are requesting that the board approved the 24,000 um dollar quote um to replace the software in place so that we can adequately dispense fuel and diesel um as it's very important to be able to do so as school is about to start in less than 15 days. >> Mr. Bernard, would you come back up, please? >> Mhm. >> I'll just ask you a simple question. Tell me how it works. >> Can what? >> Tell me how it works. >> Okay. When you pull up to the pumps to to fill up a car
071or we use it to fill up the bus, you you put in a code, you put in the mileage, you pick pump one or pump two. Pump one is unled, pump two is diesel. You pump your fuel, you hang up the nozzle, and um you leave. It's tracked by the vehicle number, the miles, which goes into our >> BP, >> which gives us the prevented maintenance schedule for the vehicles, and it keeps all that up to date. >> Okay. >> Um, currently what we're doing is there's a padlock on it. We've had to turn the pump on. It is constantly on there. The only way you shut it off, you you hit the lever, turn it back on, you raise the lever. So, we had to put a padlock on it. You come in, everybody
072has to come into the transportation office, pick up the clipboard that's got the key on it. Basically doing the same thing on the clipboard now, and then we go back in and track it. We have no way of verifying >> exactly what's being pumped out at any given time because you can go out there and fill up a gas can and we'll never know. And it's somebody fails to document >> exactly >> you got a problem. >> And we're not doing diesel currently at the aisle island. The diesel is being pumped strictly from the fuel truck to any vehicle that needs it. As of right now, there's not I don't believe we have any county vehicles that use diesel other than maintenance. >> Okay. >> Um but they have if one of us isn't there
073to turn the to pump it out of the diesel truck, they can't get diesel. They can't get diesel at all right now. >> Okay. Okay. All right. That's my question. Anybody else? I'm sorry. >> I just had a question about the quote. So, you're saying 24,377. What's the sheet on the back? The 69,000. >> What's the sheet on the back? >> Is this something different? >> We don't show what I showed this one. >> That's another quote. >> It's another quote. >> Okay. That's separate quote. So, all we're talking about now is on the first page, the 24,000. >> 24,000. Yeah. >> That was yours. >> Mhm. >> Okay. Yours. >> So, after we buy that, what is the yearly fee going to be to maintain it? >> We got to pay every year. >>
074No, no, sir. There's no uh there's no subscription fees or anything. Uh they it basically communicates directly with all of our software. Um, we actually would take a step out of what we're doing now. Right now, the only way we can go get the information off the pump is we'd have to go down to the to the garage, use that computer to pull the information off. This is a cloud-based system that we be going to. Our reset person, our cost clerk can just do it from our desk at this point. So, there's no um we can't turn any of this into our insurance group. That was >> so we did question to see can we claim this without insurance and we're beginning to we have a high rate of being struck by lightning and if
075there's a possibility that we continue additional claims we will be looking at a much bigger insurance rate increase plus you know everything's going up so we felt that until we can kind of make some kind of system or put something in place that helps us not be instructive for C County schools or not, but um I know that a lot of the the software and things we've had to deal with over time is due to older wiring, older infrastructure. So when the lightning strikes it falls and so we're fortunate that this did not cause a much bigger issue um striking striking making the soccer system versus the fuel tanks that having a problem. So um we have looked into the insurance um but we are very cautious because we're we're we're afraid that we'll have
076an additional premium increase which will cost us longer over period of time versus this. >> So my last question is when you dispense fuel off the truck is this system on the truck? No, the the the the truck it it's all done by hand, but it's it's the the guys doing it. They there's a meter on the truck. They crank >> Okay. >> They they'll write it down on their fuel sheet. Just like when we f fuel the school buses at at the schools, he's they've got a clipboard. They they put the bus number down, the mileage down, and the number of gallons dispensed. And then they verify on that meter, it gives a total. And then when you add up everything when you're done fueling at the end of the day, you look at
077your your total on the meter and you can subtract and it should match. So if we did not get this system right now, we would do the same thing that we used to do at the pump. We would when we used to get gas at the pump, you wrote it on the sheet and then I guess Sandra was over there then. She come out and got it every so often and entered in the computer. That's what we would do if we did not buy the system. >> We'd be doing what we're doing right currently to track it. You'd come in, get the clipboard, and then go pump and enter the clipboard key back in. >> Really only people doing that would be maintenance and your guys. Nobody else is really coming and getting >> central
078offices comes too and the schools do come because they have lawn equipment and stuff by and do. >> Okay. Miss um guess be for Brooke. Every time because every time I ask about turning something in the same thing. So have we turned anything in my insurance >> for lightning straight? We have not >> anything. >> Yes, we've done several of the incidents with vehicles that we've turned in on insurance because it's either you're going to pay for it now or you're going to pay for it in your premium. Our premium went up last year 13%. >> With just the premiums that we've already done, workers comp insurance has gone up because we've had so many of those. All of that goes into our insurance. So, it's a it's a caveat of you paying it at
079this point. And see, this couldn't be turned in on insurance because it's an upgrade to the system. It's not where we're not replacing it with the same system. It's an upgrade to the system. So it and a lot of those lightning strikes that happen with electrical if it fries a system like this that's what is involving is upgrading the system not replacing it with the same thing unless it's like a fairly new system. >> Okay. >> I just wonder what's the deductible policy. >> It depends on what category it falls into. I think for systems like this it's about $5,000. Anyone else? >> All right. >> So, this can't come out of your transportation budget. >> It can't come out of our transportation budget because this is our infrastructure. >> And so, since this fueling
080station, because I ask the same question, this fueling station supports our local vehicles as well as our state vehicles. And so, we cannot charge the state for that because it's our infrastructure. If this was something that the state had put in place and maintain places, it would be that path. But this is our infrastructure, meaning our property. And if you notice on the quotes, it could go real high. There's some very fancy fooding stations out there. And we're just trying to get ours to go back to work. And this we were excited when we saw this quote come in because the the next large quote was much more than we anticipated wanting to pay for. >> Okay, Joe. So, we have $50,000 in the local budget right now for fuel if transportation goes over, correct?
081>> So, can we use that money to pay for this and then address the fuel overage if it comes because last year never come? >> It would just be a different funding source dipping into our fund balance, >> right? Taking it out of capital outlay or taking it out of local. It's still locally funded money. Um, so we could use that money to fund the $24,000 and then it would not come out of capital outlay. So it would not come out of capital outlay fund balance, >> right? It wouldn't come out of any fund balance right now unless we got into a fuel problem. >> We saw fuel spikes by the end of the year, which hopefully some of this tiered will help that. >> Okay. Right. >> Might be. >> That's another another ball
082game. >> Any other questions concerned? So the only the only bit of advice I have and suggest is I appreciate us trying to find those people but we still have to have an operating budget. Of course historically we've not spent this I understand that but as soon as we touch it this year without with this way of things happen it'll be touched. So we have staff have no problem bringing things back to the board once we run over those pieces. I just want to go record say that's outright. >> All right. Hear no. Any more discussion? Not. What is your pleasure? Please, >> Miss Black. >> I make a recommendation that we buy the fueling fueling computer for $24,000. >> All right. Is there a second that motion? Miss Smith. Any further discussion? Can >>
083I amend that to say that we will take it out of the fuel budget under transportation local? Is there a second to that amendment? Second in discussion of the amendment. All right. Hearing none, the amendment is voted on first. Everybody understand that? Now, uh that would come out of the the funding for the gasoline. That's the amendment. All right. It does not affect the main motion to that. No other discussion on that. All in favor of the amendment to the main motion, please raise your hand. Opposed. Motion's carried. Now for the regular motion. All in favor of that motion, raise your hand. All right. Motion's car. Thank you very much. Thank you, Mr. President. >> Thank you. >> All right. So, >> the next one is for the as you know, we have Cal County
084Schools has purchased a propane bus and the next um engine item is the electric service for the propane bus. So, Mr. Verdon, come on back up for questions. Um, and so we have put out, you see, we had only had one quote provided because we contacted various others. Um, we even looked at our own maintenance team being able to do this. It would probably only save us about $2,500, but they will pull our maintenance team from other priority projects to do so. And we get this done quicker than fast. But, um, I turn it over to you all for question and discussion. Okay. Now, when you say you only got one, did you? Okay. >> I'm on the quotes. We did put it out for for bids to try and get quotes. Um, however, this
085is the first one that we've got back. We haven't got anything back and we haven't got any other phone calls to come in and look at it. So Scrooge was the first one to get back with us and give us an estimate and we reached out to two others again last week and they have not return our call. So >> that's appreciate it. Board members be aware the general statute that affects local system like ours as small as we are that you are allowed to use local people in reference because of things like this. You're not in the big city. You don't have people that's going to bid that much for you. It's really not in their best interest more or less to travel. So, uh, hearing that, uh, you have any questions for Mr.
086B on this? >> This does come from your fun, right? This can come from >> No, this is infrastructure. >> I believe it was voted on. >> It was previous for 10,000. >> That was with maintenance staff doing it, >> right? But >> this this would free you up. It wouldn't tie you. I say wouldn't tie you up. >> That's correct. >> Question on this. Not hearing any. Is there a motion to disect? Please. >> I make a motion. >> Okay. I'm sorry. >> I'm sorry. >> You lost me there. All right. Motion to approve the request. Yes, sir. All right. Is there a second? This black one. Any discussion? Hearing? None. The motion is to approve the request in the amount from Scrubs Electric. Uh was $13, >> $642.65. All in favor of that
087motion. Raise your hand. Opposed. Motion carried. Thank you, M. I think >> I'm sorry. Guess it was already approved, right? >> We already did. >> On our electric bus, he was actually using that. >> Uh, it's stationed with Oakwood. Well, Oakwood is the school it's assigned to. Um, the driver comes in the mornings to the bus garage, picks it up. It's parked during the day at Oakwood and then in the evening she brings it back and it >> So, it has been used on the way. >> It It was used up until the middle of May when the charger went out. We are currently still waiting on the charger to get fixed. We've been I've been in contact with the uh with Carolina Thomas every week since it's been out. We're getting a brand new
088charger, different company in in all. Uh it's supposed to be delivered to Carolina Thomas today. So hopefully by the end of September, we'll the electric bus will be back on the road, but the propane bus will go on the road first day of school. >> The propane bus. Yes. propane bus is here, been inspected, and it's ready to go. >> Very good. >> All right. Thank you, Mr. B. >> I just got >> I know the electric bus we got through a grant. So, like with the chargers, are we are you having to pay for that out of the transportation budget? >> No. No. The uh the charger was paid for also through a grant, >> right? >> And Carolina Thomas is picking up the tab on fixing it. They're fighting with ABV to be
089reimbursed, but Carolina Thomas is stepping. How long can that bus travel without being charged? >> It is supposed to get up to 250 miles before it has to be charged. We haven't tested that. >> Okay. >> All right. Anything else for Mr. Bar? >> All right. Thank you, sir. >> Thank you, sir. Thank you, ma'am. >> All right. >> Jump out there. >> All right. So in your packet you have some information u for the summer advisor. As you know the North Carolina uh center for school safety has videos um and some things to go out for that's a law and so they gave us some sample letters to send out to parents of those things. Dr. Medina Jones, the student service director, has already put together a toolkit that we will be explaining these
090things to our families. We have had open house, letting them know that they will be viewing um safety these safety videos, protect our student videos within the first five days of the school year. And so that's this is the law. And so the center for safe schools will be uploading videos and today you guys will have opportunity people at staff will see. I feel that it's important for you to see that and experience that because there are certain criteria that we must do um to support our staff with the summer advisor. It just gives us sample language for emails from the principal. It gives a similar lang for uh emails teachers from principal central office. We also um in here um let me stop there any question about the video part portion of um center
091for safe schools taking us through that. All right. Next one. It talks about cell phone law. It gives a summary of the law. Our board policy is in align with um the law. Um and therefore the exceptions to the statute prohibit using wireless communication devices are if authorized by the teacher for educational purpose in the event of an emergency if required by the students AP or 504 section plan if required if required to manage students healthcare for medical condition. So um there is so it simply says as of January that a minimum prohibit students from using distracting or having wireless communication devices turned on during instructional time and established consequence of the violation of the policy which may include confiscation and disparate measures. Our current policy um abides with this follow with this. We are
092having to have a stern talk with principles, have their staff because the key part to this is consistency is as consistency from day one to the last day of school. And so I understand that that's always been a concern. Um and so rest assured we have made this very crystal clear for consistency across all grade levels. In addition to this, um the um the video staff protecting our students act has a lot of questions and concerns um that we want to address due to the nature of these um of the protecting our students act. And so that's why I need the board to watch this video because I think once you see that you will understand. And we will be showing this to all students in grades six through 12, but we will also be
093training all staff in the pro. We're talking about bus drivers. We're talking about cafeteria workers. We're talking about everybody custodians. So that therefore as a entity of C County schools as a employee of the state, we are legal reporters. So we have to be cautious and it can be you see it but you don't act. And so this puts everybody on notion about this. I also wanted board members to see it so that if your question or some constituent has question about it, you can say yes, I've seen this and that information. I turn over to you, Mr. Chair. Regards in regards to these two items. >> Oh, we're going to show you staff staff will be seeing that there the first five days. We've already trained principals and some directors. um all other staff
094on their mandatory meetings, child nutrition will see theirs through that department. Um bus drivers see down to that department. We've also reached out to the ads and coaches and principles so that coaches understand this because as you look at various things sometimes a lot of things happen when students are in smaller settings which happens during coaching things that sort. Um great coaching staff but we want to make sure that every staff and everybody has to sign off that they've got their and we have it on record so people cannot say they did not know >> or they wasn't aware. And so um as we move forward once the big initial train is happening we're more likely embedded in our onboarding as new employees come on so that we can ensure that no one slips through
095the cracks. Um the current the owner group staff we've got to work on now will be substitutes because we got to come up with one more time to bring all our subs together so that we train on that as well. >> All right. Okay. All right. Um um the NIL rules are there. We do not really have any students who fall in that category. Um but the information is there for you to be made aware of. Um now for my additional updates. Um, as you know that Hazel County Schools, we're in partnership with Helping Hills through UNCC Chapel Hill that allows us to get interns from counselors. And so I'm proud to say that we'll be getting receiving two counselor interns this year. Um, one will be going to South Elementary. The other will be
096going to Oakwood Elementary. Part of the criteria is you have to have a counselor um with a certain number of years place to be have an intern. And so, um, I think North was interested in one, but we currently have a vacancy data for them. Um, do want to give a big update. Um, had a discussion with Miss Delich and Mr. Joyce about middle school triyouts. Um, we've learned that the conference in which the middle school athletics, they're starting the middle school, NCPI, Let me read my script so I say it right. Middle school fall sports um, we're proposing will begin August 18th. Um, we're excited to announce the fall middle school sports trials will have to begin Monday, August 18th starting earlier to allow teams more time to prepare for the season because their
097first contest is scheduled September 8th. So note this start date is allowed in NCBPR guidelines which allows trials to start up to 10 days before the first day of school. Students who are unable to attend other trials will still have the opportunity to try out during the first week of school because I know the middle schoolers don't drive until practice and so parents have a hard time getting them there. So I I've asked for reassurances and no assurances that if if a student comes on the first day of school trying out that they need to have the same opportunity afford to them as though they come early because middle schoolers cannot drive or we do not need middle school to drive. And so um the rationale is we've traditionally started our trials the Wednesday after
098the first day of school. However, this year our first schedule contest is September 8th, which gives us a much shorter period of time to get the teams organized and together and Dyl had quite a bit of successes last year in athletics and those things. So, we want to make sure that they're going against teams prepared because the other conferences have been getting in private school start. So, um if we stick to traditional start date, teams will only have three days of triyouts, four days of practice due to the Labor Day holiday before that first game. This presents a significant challenge for both coaches and student athletes in terms of preparation and most important their safety. According to DPI middle school athletics manual, we often need to begin school 10 days prior to the first day
099of school. Any questions regarding that? All right. Second, as I have a program there, as you know that Duke University has always been providing a a college advisor to the high school that assisted um families with um the application process. And there's a lot of misconception. People think that that only that advisor only works with students who are planning on going to college. That's not the case. They really are to help adise you to life beyond high school. And so, um we've been with them since 2014. It is no cost to the district for this partnership, but we won't call it the the college advisors anymore. It will be called NextStep North Carolina. So if you hear the terminology next step North Carolina um at Duke University, this is what was formerly known as the
100college advisor. While the name is changing, the mission remains the same to support students and explore and pursue a variety of postsecary pathways. So North next step North Carolina places the college advisor corpse name advisors would be simply called next step advisors instead of call them college advisors because there's a understanding that well I'm not going to college only go here but they have a lot of things in references to the national college advisor court office having movement agreements we will have anou coming to the board for that um more likely at the field meeting this was a new development that I just received um last Thursday. We are grateful for this resource and look forward to continue to work on supporting our county. Um, district staff are working hard this week to fine-tune and
101double check to ensure that staff return to build and prepare for the upcoming school year. Last week I had a long meeting with maintenance, transportation, child nutrition department to again stress the importance of a smooth well communicated opening. Schools are now able to send out mass messages, mass phone calls with the updated rosters. We finally got that up and working because the challenge of infinite campus has pro has has given us some challenges and thanks to um Missy and others we've got that up and running. This week we'll be onboarding actually today we started onboarding our brand new teachers. So you may get opportunity to see some new faces in the place. We have an exciting day going on there. That training is actually happening right now in the large PD room as our newest
102um educators to casual county are together and starting that BT orientation. Um last week um myself maintenance director Mr. Pete and Brooke I say well we met with our with the inter finance direc manager to discuss the establish the ways for the 888,000 aotment capital reserve um I'll be bringing some more information to you that later today about that but I want to say that we are planning on make sure that we establish and communicate all the developments along the way that was a good first meeting um we had Thursday because we are ready to rock and roll with some of our capital projects for HBAC and roofing need um so that we go ahead and get those funds spent and expenditure to serve our students quickly. And finally, in closing, I want to extend
103a warm heart happy birthday to all staff the students celebrating the month of August at the first month of each meeting. I will always recognize our birthday for our student staff as as a nice um token of our appreciation and support and may this year bring them nothing but good luck, good health, and meaningful learning. Wishing you a wonderful year ahead. And in closing, I want to thank all those who choose Castle County schools as the best choice in Caswell County for our education. Mr. Chair, I turn it back over to you. >> Yeah, let me ask you something. Make sure I got this right. You want to >> Oh, I forgot about Harrison's law. So, I I just want to say we have a hard deadline with Harrison's law. um Senate bill a lot
104of numbers behind it that we have to publish some information but due to the sensitivity and nature of that uh because we more likely discussing the names I would have to move that communication to close session >> all right >> but we have a hard deadline of August 15th to post this information >> good all right anything else that's all Mr. Sure. All right. Board member observations. Miss, we'll start with you first if I had opportunity to visit both parents that have lost students the past two weeks. They were very appreciated what we did. >> All right. Good night. just that our prayers do go out to those two families. >> Um, just to thank everyone for choosing Casville County. Y'all remember the last day of school? New Year's coming up right quick. It seems
105like that old adage time fly. But several years ago, the state of Texas, they had a video. They had this seven or eight year old kid spoke to all the teachers and I was really impressed by that. I don't whether you saw that or not, but the kids still they say we coming. You know, he he let the teachers know we coming. We've been home waiting for y'all. And that was probably the most inspirational thing I've seen at a general convocation for teachers. And the kid was good. I mean, he was very and it puts you on notice. Hey, vacation's over with. It's time to start over. And uh our kids be coming with 25th. >> 25th. >> And I looked at the surrounding uh Pennsylvania County, Dam City already gone. Year round schools already
106gone. So, I'm sure you'll be having some more comments in September when we have this, but uh I'm looking forward to it. Uh it's quite an exciting time and I know probably the p people that are going to be the most happy would be the parents, you know, let these kids come on back to school. All right. With that being said, uh I move that the C County Board of Public Education go into close session for the purpose of considering personal action that involves an officer or employee of this board NC J statute 143 Princes 8 C6 and for the purpose of discussing information that is frivish confidential not a public record NC G 143 318.11 PR one and to confirm with their motion to that Mr. Lil make that motion. Is there a second
107Smith? Any discussion on that? Motion is to go into close. All in favor raise your hand. Motion's carried. Thank you. Can we go uh and visit or have time where any teachers are here? Um the