BOE Regular recurrent meeting

001that um Miss beavers overseas today we're going to focus on title two um there is a breakdown in your packet of each Grant year and carryover from the previous year so you have 2023 2024 then um 2025 as well you also have in your packets contracted services that include East Carolina University Sloan leadership which um is a contracted service for Elementary principles and beginning teacher support lastly as requested you all also have sign on bonuses um for the 23 24 school year and 2425 school year and these were paid um on the certified teaching scale for anyone who's on the certified teaching scale Miss beavers um she's going to come to the podium she's here to present and and um answer any specific questions that you all have and Austin Morris is here as well

002for the signon bonuses um which are allocated to his department for oversight okay Miss be good morning good morning um the information that you have I tried to um be as transparent as possible in terms of the allocation the total spending um again this um packet was put together based on my understanding of the information that you'd like to see um I wanted to make sure that for the Grant year breakdown um it goes back to one of the audit reports um that was shared this morning um this is the first year for federal programs that our money has been um allocated in specific Grant years the purpose of that is for us to spend the oldest money first um in terms of carryover um so it's actually been a bit of a learning curve

003for myself and Miss Underwood but um it's been very helpful to help us make sure that we um spend the oldest money first because each Grant year is a 20 seven-month Grant okay so you'll see that that's a breakdown um by Grant year we work to spend Grant year 3 funding first um I do want to mention that when we're writing a budget myself Miss Underwood and Mr Morris um collaborated to write the um create the budget for title two um there are some budget codes that are in Grant year three four and five that are not in another Grant year so you may see some differences in the individual object codes that are listed and that spefic specifically because we don't write everything into every Grant year budget for example if it's a current

004expense um it's something that we may write in Grant year three or four because we know that it's funding that will be um spent pretty quickly um and again we're working to spend those previous Grant years before we spend our current allocation um I also included the breakdown for contracted services and again for the sign on bonuses I'd be glad to answer any questions that you all have okay well all you you and Mr Mars can handle this for minut sure uh the sign on bonus yes sir uh first question Mr Mars since you were new and you knew was the determination is something that you inherited as to who got the sign on B uh yes sir I continued with what was already in place it already been begun by my predecessor superintendent G

005and I believe it been based on what was consistently done for the year prior as well at least one year prior to us beginning and we just continued that program with no changes let me say this to you yes sir uh the previous superintendent along with Dr McGee uh wrote the proposal for sign on bonuses it was for math science and EC okay the school board approved now now these 2020 uh 20 what 24 25 and this is what 20 23 23 these this is not consistent with what I just said in the beginning and that's why I ask you this something that you heard yes sir because in addition we've got more than Math Science and EC and the board did not approve that so what I'm saying is what's done is done yes

006sir but going forward we need to make sure that we're consistent in what we do yes sir I mean I the money is fine I I agree with that but uh this is something that you had no knowledge of because I want to make sure we're being fat of everybody because when we talked about that it's hard to get people in those areas that's why we did that and uh the money's been spent now but uh going forward uh M we need to take a look especially for 25 26 going for we plan to do that we've already had that discussion then we bring something forward at the next meeting there'll be a proposal for signing bonuses for this upcoming hiring season be fine because when we get into that mode they we need to

007know the Board needs to approve and staff members coming in they need to know I qualify for this Bo I agree okay I'd be happy to bring you something to the next meeting for approval for it any other question anybody let me add let me add this as well if you all don't mind you all know you get a Personnel agenda those sign on bonuses are they're there in personnel as well they not L out I always did I I would put it on there is that something that you all would like to see also because that might help with the check and balance so if you have a question about the bonus it's right there in the Personnel too that that person who's being hired is going to receive a bonus so that that's

008an easy way to catch it as well if you all have a question but I did that as person because you inherited that bones yes you inherited but certainly help Dr McGee was in there on the beginning she was so what I'm saying is going forward I I don't know how we'll do it but what we did in the beginning was math sence he sure that that's all we did but we have the discretion to allocate the funds how we see fit so we can allocate the specific amount and we can allocate correct the specific individuals who receive that and the board approves or disapproved that's what I'm saying I'm Happ we know you have the money and I want to make good use of it but uh that was the first time we did

009it we approved that right there okay I'll be happy to bring something back at the next meeting for board approval Mr L I got a couple okay for one is also when somebody's transferring from one position to the other I don't think they should be entitled to the sign we are they already working for us so we're not signing them on um so that really shouldn't happen and then the sheets got board approval date but we didn't approve any of this so we don't like that being up there second question is can you tell me what um memberships we're paying out of that we got $16,200 allocated in 2025 that's yes sir that's that's exactly on okay and then my next question is am I reading this right and all HR director salary is coming

010out of title two funding no sir just a portion of the funding just a portion of his salary comes out of that well if you add up what's budgeted in it's two spots right so is the 24 I guess the carry over from 23 24 and 25 the new mail yes sir so we allocated Miss Underwood and I allocated um the oldest the his salary hit the portion of his salary in the 23 um 24 Grant year since we knew that that was the oldest money and we would spend that money first so the projection for um his salary for um the following year is what's included um in in Grant year 25 yes sir and that would be a carryover we don't um obviously will spend the 23 24 so that money will not

011be spent okay it would be an anticipated and so what what we hope to do with the grant years established now is that 25 roll over and become one of our older pots of money next year so again we'll spend that first knowing that that's a salary that will come out of that funding balance okay so I guess what got us here asking these questions is we're being told we're out of sign on bonus money as all men spent for teachers so I think the board's concern and the question we were asking is if we got teachers we need to hire now can we reallocate money to pay those bonuses like we going to hire a math coach so can we reallocate money that is in another pot or what money is in other pots

012that we can move over for bonuses to go ahead and try to get these people hired before next year um so yes so um funding can be amended um as long as it's still within um the allowable expenses and it same within our plan which both are both are included what do we have we were told last time we only had $3,000 of play um so we are looking at if you look at Grant year four um I do want to mention that for Grant year three that um budget allocation of 10,800 was not included in um the sign on bonus portion we actually used that funding for um our curriculum development this summer we actually use that funding to pay teachers to come back early um for some professional development we paid for our

013lead mentors to be here um to provide some support to some of our teachers um so that allocation was not included in the sign on bonus when we're looking at the sign on bonus um allocation we're looking at the 45,000 that's listed in Grant year 4 um we have spent um an add or spent so far and I wanted to make sure that I put that out um to the right um we spent about 2, $2,172 and8 and that's because those um payments are um provided to staff monthly um and so we project that we will need about the same amount about 21,000 to finish the school year um and finish the remaining payments for those individuals who have um the sign on bonus that are listed on that 2425 um sign on bonus sheet

014um you will see that um obviously that doesn't equal 45,000 so we have a small um amount there um and then we actually allocated an additional 4500 that's in Grant year five um that's um listed down um down at the bottom um but obviously as I shared before um funding can be amended as long as it's allowable and within the plan um we would just need to recognize that if we're going to move additional funding to the sign on bonus um portion the 180 um object code 180 it would need to come from a different slot so we would need to make sure that we pull that funding from um a slot that's not already allocated to be spent this year if that makes sense so I guess where can we pull that so typically

015um Miss um Underwood and I typically pull from 411 um the most often um you'll see that those are actually recruiting supplies and materials um Mr Morris submitted a request for those so I'm a portion that funding has um been spent this year um you'll see that we have a very low spending on our tuition reimbursements I could touch Bas with Mr Morris to see you know how many folks we have um who we anticipate reimbursing for tuition um we also have spent less in contracted Services than we projected um so there's a combination of places that we um could move that funding from I it would be easiest if myself Miss Underwood and Mr Morris um if you all want to make a recommendation that we continue the sign on bonuses we can work

016together to um move that funding based on we just need to sit down and make sure that we don't have that money allocated to a certain um person or um project for the remainder of the year so that we wouldn't have to amend the budget back can we come back at the next meeting with sure absolutely cor and then how is that paid out so can you tell me a little bit about how a sign on bonus is paid out okay I know it's paid monthly I will be honest to you sorry so we did it monthly this year because we had gotten into the past where people would leave and we were not able to recruit that money so if they leave this year halfway through the year their signal bonus stopped and that's

017how we were able to recruit a little bit of that or recuit a little bit of the sign on bonus money is we've had people leave or they never took the job or they left halfway through the year and we didn't pay them their full signal bonus amount out that's Underwood agreement on now back up a minute now in the original agreement what we did when you were not here that's covered they got their money at one time if they left we took it out of their last check we sometimes you get it sometimes sometimes and sometimes um I think we were able to recoup a few of them last year but depending on how um teachers specifically leave is because they are prepaid it is more difficult especially if they go to another District

018because we're not able to take it out of like other little bits of their check okay yeah I just want to go back to pte are we um is there like a i in the past I know there were teachers who want to go to ptech and were not able to go for whatever reason are we like monr to ensure that someone is attending these P workshops because on a regular basis that you know they're not we're not paying for this service and then people not attend yes ma'am we've been very much encouraging teachers to go this year we've been even providing in most cases paying for the substitute out a title two fund so that they can attend and I think they've been making good use of it we've had several of our beginning

019teachers at B and principles have sent staff areas and staff members and areas of me so I think they're making good use of it this year and I know around middle of the Year miss Ginn sent me a um log of all of the ptech um professional development that um elementary teachers have attended and I verified that that was um PD that they had attended and I send um teachers to the PD quite frequently I attend PD myself I know that the principes attend it um so miss Reagan attends quite a few PDS um I know at least for the elementary side of it we are definitely utilizing it so so who manages title Tu do you manage that Miss No Sir Mr Morris manages that I um support him with just making sure that

020the um expenses allowable necessary and reasonable which are the three um criteria that we look at um and then we work through what that looks like and make sure that it's in collaboration with the plan so you're responsible for all federal programs correct he manages this correct that's the way it is in most districts but you you oversee what they do I do yes sir I oversee the actual spending of it I um will be honest and tell you that Mr Morris um oversees the day-to-day operation ofs areic paid tit funds I was just saying that used to be separate a few years ago it went under okay anybody else thank you very much thank you thank okay now we are unfinished business post the Child Nutrition V yes so board um you all have

021several quotes here for the recommendation of a b uh the recommendation from school nutrition is the um refrigerated van from Parks Ford um also it is in alignment with the procurement plan because she cannot um go outside of her plan for uh for these recommendations so you all had that to study and take a look at of course that decision is is up to you with which B you would like to go with but that is I'm not an expert in these Vans or with these vans so um I don't know a whole lot about the parts and things of that nature but this is the one the top one is the one that she recommend that she recomended Mr Gan was involved G is here as well if you have any specific questions couple

022questions start off one if one recommended is that state contract come on up yes okay we're all for State contract yes okay got you second question um and I guess we talk about the finance where would this money come from so generally you I know as you heard earlier this morning Child Nutrition has a has a fun balance but it's not very big because we do have to use it every year and each year if you know fall this morning each year it's ticking up um at think last time we had discussed possibly splitting it okay if the board chooses to do that um or we can just take it completely out of Child Nutrition some balance and if Child Nutrition has a shortfall in the future we'll have to pick that up out of

023another funding po so it's almost where do you want to take it from now versus later potentially okay just a double a question really perfect perfect world if child Nutri started really making money and they were put it back into their that would be the perfect situation um but it is it's a double edged sword we either take it out now or we could potentially have to take it out double funded in the future if they with anything okay now another question for Mr Verdine just ties into it got information about this box truck uh and I believe that the refrigerator B would be the best way to go I mean that's going first class but does it make sense or does it not make sense to repair the boxu looking at the funds it

024makes sense to repair the boxu okay right those are my two questions right now anybody else Mr so the State Contractor van is that through the procurement thing that she has or is that through truly the state contract the quote came from a vendor from the state contract the Statewide which is all I can answer on that I don't I mean I just I was given the list of the state contract dealers and I called each one of them from her or you looked it up online looked it up online I got it action from DPI from Kevin Harris um I think it makes sense to fix the box truck and possibly put possibly look at putting this in our capital outlay budget for the commission does everybody understand what jel is saying when we

025do out that's the reason I I put some information in your packet about chital outlay and current expense this is what the those are the two parts of money that we get from the commissioner if you look at the numers it's been the same every year the last three or four years but if you specify hopefully we'll have a meeting with the the new kind I mean in kind of man if you put this in there for capit outl that' be a plus if they were to prove that to increase what we've got I don't know what our numbers are going to be going to present but to me we need to fix a box truck and we need the van that's my you know that's looking long range uh and uh hopefully we can

026get it that way and if we don't get the C out Lake we can always come back and back up and say hey we need to take it out of Child Nutrition funds or some other fund but uh we need to stop messing around with this we need to go ahead and take care of it m beg only fixing a box truck potential so have we diagnosed actually diagnosed the truck or we just guessing here just guessing Okay the only way to diagnose it is completely is to pull it in take it apart fix what we think is wrong and hope and pray that that's what is wrong Jo well two things one if we put it in our Capital outlay plan and we pay for it with that funding then we can buy the

027van anywhere we want to only if it's bought with ch nutrition money does it have to come out of that procurement so you can call any dealer if you think you get a better rate and price a van because we already got quotes sitting here so your three quotes would be um here so only if we use her money do we have to buy per procurement so I would like to see if we could find a cheaper van um to buy if we get capul outl money and then the second thing is what is our time frame on getting the truck in the shop and starting to repair that's the big issue um because it will take a bay in the aspect that I we'll lose the bay to that truck um I've got a

028bay to I've told the guys to move the recer out of it and put it in there it's a smaller Bay they won't have a lot of room to work but we can't afford to lose during the school year especially two bays we've got to have two bays one for PM one for shortterm pixes um the goal was to get the truck in last week we weren't able to get it in last week so we're we're still moving as a goal to get it in as quickly as possible I'm hoping this week it'll get moved in and we'll be we'll start work we have done some things to it um already um but not anything that's on the list right okay so um let me get see if I can get a great good understanding

029the we are we can wait am I hearing the discussion that we should wait to get the van and the van be ready for the next school year because this is March and uh so is that you go because we don't go to the Comm commers until May so are we trying to make a decision to get a van now based on um our need which we need now and um Miss Brooks based on what you're saying is that there is funds that that we can use now to get the van so I think the discussion was if we use Capital Outlet money would like another quot correct well if we if we use our money now it will have to come out of local fund b or or Capital Outlet or Capital Outlet fund

030balance and Child Nutrition which is going to run them short or we could put it in our budget and see what happens in our budget and make a decision after that point because we could use County money to buy it or match it again right and we won't know that till June but the shortterm goal would be to fix the truck right but that's that's my that's what I was asking about so we're trying that would make us put that off okay uh until next school year so we uh possibly could start a school year without a van no no no no what what I think what we're saying is we want to ask for C outlay from the Commissioners first that we would not know until they approve the budget which would be the

031last of June correct then we could get a v if they approve it if they don't approve it give us the money then we can always come back and use cap out day money or Child Nutrition money you still going to get the B either way you go which one you choose but it would be better if the count of commissions were to give us that money but we would know that to the last of June so we will we're not looking to make to get a van to finish out this school year we're looking to get the van for for the upcoming school year right okay and then with the box truck um I think Miss Beverly said that all everything hasn't been listed as to what the problems may be this is the

032best guess of what the problems are that's that's it okay if the injectors when we pull the injectors and replace the injectors that could fix it or it could be something else um we just we don't know we won't know till we get into it start tearing it down okay you have that information in your packet right yes ma'am so if we if we if you got in there and start working with it and saw that it can't be fixed then you all would stop then we stop and okay okay because that's something no need to continue to go further if it's not workable Vehicles like it are they on a rotating um basis where they're getting checked and everything yearly or just when they have a problem you talking about the County vehicles yes

033all of our all all County and state vehicles are on a a 5,000 mile PM the issue with the box truck it doesn't get driven 5,000 m right so a PM will not come up until that 5ou well 4,000 500 miles a PM gets pushed through the system and we pull it and we we can change the oils rotate Tire whatever um because that box truck doesn't it may take six years the box truck had not had a PM on it in five years we pulled it in and did a PM because it's been five years and that's when we observed start finding issue no we do not do them all every year Well we do do all we try so when is the last time that we know that we put tires on this

034vehicle cuz they look pretty good this morning when I rode by and looked at them they're dry red so they drive we've never put tires on the on on that truck in back tires PR I looked at get you anything else anybody else okay so let me kind of summarize what I think we've saying one is to go ahead and work on the box TR two when we do our budget to include the b in our capit a request to the County Commission thirdly if we're not approv which not going to be the last of June then we can always come back and do our Capital out or or to okay and we don't and we're not bound by you know a particular company if we spend the money that way I mean not that

035way kind of kind of M okay are we going to request an additional quote if we go the capital outlay rout I would say so yeah be fair to get everything done do you want me to get that now or you want me to wait I need it we go now I'm working on that budget it may be cheaper to separate it like we buy the van and take the thermal King and have it put on yeah we look at because I'm sure the dealer is making a pretty good markup on that oh yeah I'm sure yeah um you that's what they're doing at O Kelly's and the meat market out there they buy their own Vans and take them directly Thermo King and have the refrigeration put on them in the installation fcker follow

036up so once um you check out the box truck if that if it's not workable would that be an item that we also want to put for the Commissioners for Capital outlay as well the box truck if it if it's not workable I thought that you need to be thinking about that once he checks it out well they probably need but once he bring let's bring everything back up continue what they're doing now all right on fix the Box good thank you Mr B thank you uh Child Nutrition menus yes so the next set of documents in your packet refer to the menu request and changes made to the menu the first document includes the list of options that will be included in the menu as requested by the board the next document is a

037rotation of menu options it was also brought to my attention that um this the Child Nutrition director provides the menu with the expectation that it will be followed but it can vary from school to school so the um I know that there was a concern about broccoli for example and peas being served on the same day that is a management decision so if if they want to mix and match they will do that she'll give you the menu option but um I guess based on maybe what they have or don't have or what's available or not available that's what um they will serve that's that was my that is my understanding so um I think she tries to provide a variety um based on the documents that are um that are here the rotation document

038that's here questions concern Mr well I don't understand that if we put a menu out and say this is what we're going to serve that's what the manager needs to serve it is optional unless we have we used to have a manager's Choice day but I mean I would like to see a variety I mean to me it's some of the same stuff the same vegetables every Monday the same vegetables every Friday I mean I was looking last night at all the school districts around us it's not like that I mean you may see you may not see I didn't even see turn Greens on their menu um I mean really what child eats turn greens I mean they may eat peas but I doubt many children eat a turn green and we don't have

039regular French rid on here I mean it's just it's the same thing we may be changing the options I would like to see a menu that kids want to eat and other school systems have that we don't but it's not be up to the manager what we have it is up to whoever puts the menu out they order it and follow unless some runs out right who ordered the food I mean you I guess I was thinking nutrition order the food I would assume it be order for all the schools and then the food would be sent to the school based on the number of scho students that each school that like they would Ser the same reg that's what I was going to say is that you order based upon what you're serving so

040I don't know if you're telling me this is what I'm going to have then that's what I'm ordering so I don't understand why it would change black so with the menus for this school year um because we I see we already got March menu and then we just got April and May perhaps that's something we can look at um for next school year dealing with with the you know the different varieties of what he's making reference to and we used to have taste um taste tests at the schools um School nutrition directors will bring in different types of foods for the students to try um maybe that's something that we can get you know back into as well okay is I will make that change up the only time it would change up is like

041you get ready to go out for the end of the school year or holiday you want to use up what you have in there so that would be a time that I would absolutely say you're may not make you know because you want to get that food out so that could be one of the issues maybe running out of something and needed to replenish true we I said to holidays or end of the year got I recently um downloaded an app called Yuka u y u and I tried to see if I could scan the barcode but it wouldn't let me but um it's really amazing if you go to look at all your food choices it'll list all the additives all the cancer causing agents I'd just be interested to see some of the

042food we're serving if we scan the barcodes on it what we come up anybody else okay what time Miss well guess that's over the Baker T why are they just doing those in the high school because the ovens I did a walk through um Mr USI and I did a walk through with Miss Mitchell last week with at three schools and we're going to do another walk through this week at the other three it's the equipment um I made a list of the ovens that are broken um that need to be repaired we do not have a service contract with anyone who comes in and services that equipment so that is something that we're going to have to look into because someone needs coming in over the summer to look at this equipment and it's

043because we don't have the equipment that's why remember one of you I was there they had issues with the oven but their baked potatoes were a big hit I Lov them they were better than any restaurant potato so what we noticed is that maybe the top part works the bottom part of an oven does not work um some of the warmers don't work anymore so those are some of the things that we noticed when we walked in do you have anything to add am I miss this is yes ma'am this is something that she inherited too it's not something that is happening this year it's the way that it's been like that for for at least at least previous year when they have issues with equipment and the maintenance department have been involved to try

044to help with that but they don't have the capacity or the equipment to be able to diagnose what is going on in some of these equipment so we realized that in reality we need um service contractor services for repairs okay well I guess I'm confused because if maintenance goes into work on a piece of equipment they can't fix it then they maintenance should cause somebody to come in and fix it if it can't be fixed and it's got to be replaced it should come to the board I don't understand why we're just leaving stuff broke I mean that's kind of what happened with the box truck and now we got ens just setting I don't get it why we're not fixing stuff and keeping it up we're just letting it set it makes no sense

045to me but I would urge that Maines get on top of it call somebody can get it fixed and let's get this stuff fixed we got money in their budget or replace it if it's 20 years old it's time to upgrade let's start doing it a piece at a time here and there so that we can do it or we going to have a cafeteria full of broke equipment at every school that we can afford toix right got stay on top of that M begy that's what I was going to say I I've got paperwork Miss G since I've been on the school board every year I ask at the end of the school year what's the list of stuff that's broke in the cafeteria I'm like a broken door constantly asking that and actually

046I have a list here from 2023 that we asked and I think we asked at the end of last year the same thing and I thought we were told at the beginning of school year everything that was on the list was fixed okay so I don't understand what's happening if we've been told by your director that is everything is working everything is fixed and then we're at the point where we're finding out here in middle of the school year we have equipment broken well where we are now what I'm hearing now the Child Nutrition director and the managers need to get to maintenance and they need to get to us that needs to be done but it's always been your maintenance can true well we need to do that okay and we don't want to

047um you know just in in this Spirit of fairness I'm sure that there's some equipment that has been repaired but it's there's a possibility that if there's if we need new equipment it might break again so you know it's probably something that's just reoccurring especially if the equipment is old right um and now we have equipment at Barling gy high school that is updated equipment that we can't keep up with and service because we don't have the technology to service that equipment so and not that that equipment is breaking but if it does then a message is sent to Mr um petites computers that are in his office okay not on his phone so if we have an issue like we did with the freezers and that message goes through to Mr fatig it's going

048to his office to his computer not to his phone so you know there are things like that that you know we really have to take a look at and um just try to keep up with the technology the new technology that we have as well well let's go that route because we all know how technology is you get a message on your vehicle you better get a check that's right don't you gonna be sitting somewhere but where we are now like I said from the manager to the director to us that's how you get things done if they don't do it then we need to if something need to be replaced need to replace it we trying to do better job Miss begy I know we got a we got a grant before you came

049on right I would like to know what we spent equipment that was used for that Grant okay because that's if we had equipment that we just bought that's not working with that Grant we got a problem because like I say I've got a list right here from 202 I'll bring it back to the next board me yes thank you so much that's ask can we also get a list at the next board meeting of all the equipment that is broken all our we'll be happy to do that very good all right thank you next item finance committee meeting oh um okay so you all asked for um the Committees that we had established um a couple of board meetings ago so it was discussed to have board members to serve on various committees we have

050the Shaq committee that Mr battle I think are you serving on that here um finance committee is Mr Lillard and Miss Knight Safety Committee is Miss Smith and Miss Black whale cafeteria I mean um calendar just talking about cafeteria calendar and scheduling that's miss beggarly and miss Knight and then um employee recognition that's Dr mcti for you all's committees now in terms of the budget committee um I think there was a question about that Miss Underwood is working on the draft I will meet with her NE this Friday then she and I meet again next Thursday then that goes to the budget committee next Friday the budget committee comes back to me with any recommendations or changes um for the budget before we take it to the Commissioners so that is the timeline for that

051let's back up just a minute you say next Friday it will go to the the budget committee that dat will be the 22nd yes we meet on the 24th right so we we'll be able to see that yes okay yes if the board members who serve on that will be the ones to so I I didn't think it was going to come to the 24th meeting I thought it was going to come to the April meeting because if there's any changes I won't be able to get those done all in one okay okay I mean I just want make sure we are that gives them more time actually okay that's fine that gives more time to take a look at it go ahead got the final approval has to be done by the board and

052changes could be made in April that's what I'm saying yes yes so that's that was my understanding of it if the board wants to do something else that's so really I don't even know why we need the finance committee I thought the finance committee was going to help make the budget the process of looking at the budget and making recommendations for changes is the board's responsibility not the finance committee if the finance committee going to help make the budget point now n interpretation well let me back up that the finance committee these two people here would be involved in what y'all do okay well we've never done a committee before so this is something I wanted you all to be involved in because I think it's important because there's no need to do a budget

053and then let them see it and then let us see it I'm fine with it they they should be involved in that process okay well miss Underwood and I are meeting this Friday so if the budget committee wants to meet with us we're happy to have you well they they need to be there yes it's just like any other committee the Cal committee they need to be there yes yes okay and then when you all work all that out then that comes back to the full board okay for suggestions or whatever sounds good to me like who else has owned the is it just me and Miss Knight and you and Miss Underwood I don't think anyone has asked to just okay because well I guess what I'm okay according to board well there's a

054policy that says a lot of systems have committes and the Committees are made up of board members nobody else and uh so it be you Brook Miss Knight and Mr Li okay and then when y'all hash all that out then you'll bring it back to the full board and then the full board will look at it make recommendations before it goes to commission okay very good what about normally by this time we have a list of priorities you know for Capital Outlet we're going to do this to this school because we need to approve that before y'all put it in the budget or you wasting your time really I have Alan I work last on that he supposed to be me L okay yall good on that Miss night what do you meet on we

055can meet at 10 that's good for you if it's not let know so we can okay perect I do have some questions about the Committees though but um so when we are as a committee this I want to understand what the expectation is because it was nothing unless I missed it and didn't hear it um what the expectation is when we serve on the committee because you know the Committees that I've seen of school districts the district takes the lead in facilitating the board members listening you know ask questions is that the expectation I mean I know we get input and but who's like our can I go ahead our policy states a little different I mean we can change that policy but our policy actually states that the board appoints the Committees so everybody

056that's on the committee is is board appointed um that's why we really never done them before we just had the board do them never um so it actually says the chairman is supposed to head every committee so I don't know to read the policy for hours it's a little different and every system does it differently and uh uh give you an example of one I know boys that have a Personnel commit it it actually works before the human resources gets it really then when the resource person when the committee does it then they present it to the HR and HR presents it to the board the full board uh so this is the first year since C has never had Commit This is the first time it's going to be a learning process but I

057think it gets a little bit more involvement it saves a little bit of time okay gete up well I was G to say we got to remember too when we sit on that board we not talking we need to remember what we say what I may not like doesn't mean I'm speaking for the whole board so we need to kind of remember we're there to pretty much bring back to the board yeah so I know we've had in the past some people know this needs to be this way well we can't go in there and say that because we're not board oh you can't make a decision on I'm just saying we need to make sure we remember that very good so we look to hear from y'all anything else all right next item metal

058detector board members um we have brought back another document uh for you for uh to implement into include in the policy in terms of uh procedures for medal protectors to change the language as you all had requested so you all have this in your packet if you have any questions myself or Mr USI since we've been working on this we will welcome those questions um go ahead midnight I have a question were the elementary schools given any guidance as to where to position them if they were using their main interest to get into the school reason no it's it's up to the principal and the reason I asked I guess I went down to South last Friday and they had it in the office but it was in the office you or in the office

059you know before you to go through itos to like being on the exterior of the door it was actually sitting like catac corn in the office near near the front desk and there were the nurse and the data manager's offices you know right there you could have walked around it you know that's was asking I I'll keep saying this one of the biggest issues that keeps you know coming up is the interference and those detectors going off all day based on where they're placed um or positioned and I do know that there's been some troubleshooting going on last week it was at Oakwood they went to troubleshoot I think at Stony Creek um she's been working on trying to troubleshoot them so you know they're they're having some some issues as far as making sure

060that they are operating properly miss you said you had go ahead and the other reason is because um they usually have somebody in the office a staff member so that they can monitor the people are going walking through the metal detector and if it goes off they they're there to address that because if they had it outside then it would be you need somebody bu the metal detector but I guess I'm thinking the way this one was positioned if I went in there you know with a weapon you know I was in there but if I if it was like right there as you entered the door if went off you know maybe there have been some time to intervene but you were actually in the office right there at the desk almost you know

061before and then interference is a big issues with all the metal equipment on this right here I like the direction we're going with these uh this policy it covers things but on page two number four and I talked to Miss Gwen about this we uh with the saf of grant money that the be Dr Jones has gotten I'm suggesting or do we need additional detectors at school this would eliminate number four basically for example I think South needs another one I think North needs another one but I don't know how y'all feel about that but it would eliminate south from having to move it from the south end of the school to the front of the school I think uh Oakwood does every they go through the middle doors in the front the car riders

062and the bus riders everybody goes through the but with additional money that we have now how we going to use that money I think it make sense that we bought additional detectors I don't know how y'all feel about that but this would solve a lot of that I think I thought that the last board meeting you all did say that well I mean we mentioned that but I so I talked to Dr Jones um excuse me I mind needan to interrupt you but I talked to Dr Jones and she's ready she says yes we can do it and so she'll order them if you all want them order it's not it's not a problem no um I understand North and South but maybe at Stony Creek we ought to look as they a different type

063and that one could be moved maybe Oakwood because if they're having so much interference with that particular metal detector maybe that's not one for the school maybe it needs to be one of the old ones that's I know the technology is not as great that may be all that works in that school is old as it is me pipes that go over the seing and all that you know so before we order I mean we could get two for the two Elementary School we know we need it but um I'd like to see if there's another option for stunning Creek if they continue to have problems because you know this ain't going to work or even if I may even um in the same note we can also look at what be in the front

064office that it has hasn't have to be with this type of Technology but something that might not that might not interfere right with what is in the lobby area right and they have one of those in each school this time a couple thousand bucks versus you know the technology we're getting is a lot yeah and then the only other thing that I would like to see in here is mar I just think we need to reiterate and I know it's in our other policy but when we talk about sports events I think we need to reiterate in here our clear bag policy okay I know we have it in the other policy but I'm worried people are just going to read this and it's not going to be in there um about the clear bags

065that's sporting EV events because um you know that's an issue people don't people don't know and they continue to bring big bags and have to go back to the car so um we're going to publish this I'd just like to have the clear bag thing reiterated in this okay um all the problem would seem to be having with metal detectors what is the company I mean it was supposed to been a t topnotch reason why we spent what we spent but what is the company are we reaching out for the company to come see if they can solve it or yes we have yeah and I think a good point was just made it could just be about compatibility um especially with our old buildings um and maybe we you know that's good for us

066to be able to revisit instead of just trying to force it and make at work maybe we need to start exploring some other options that's good so always saying um to get additional um detectors for all for three of the elementary schools north south and Oakwood I was saying north south I'm sorry not north south and no okay and why not Oakwood because Oakwood everybody goes to the front no no no Ood goes through the front everybody Elwood goes through the door for the cafeteria but then they I guess after everybody goes in least they two have to move it works because all the kids go through the same one but we possibly can turn around and move stunny Creek over there if not we can get them another that's what I'm saying I didn't

067want we I only heard two schools so I wanted to make sure that Oakwood wasn't being left out what I would simply suggest is that Mr youa and M Gwen you know we evaluate everything give us suggestion something that's not working like Stony Creek or whatever you need to do because You' got the money the safety Grant but you need to use that money uh and this one here do we need to do this as a first read yes and then come back with whatever they give us and because if you get additional detective then you would need item number four you follow what I'm saying so you can rework that all right you still cover because it says schools with limited equipment right if you got full equipment you don't worry about it yeah

068wor about un you have piece of equipment that goes back right and then you can okay it' be fine how much trouble is it to move you the old one the box kind we have at the high school to try it at um Stony Creek to see if it would before we purchase something I mean would it be that much trouble to move and see if it actually would work there before we find have to go into more detailed what needs to be done we can explore that option okay and then just get the H leave that leave that to them that's what I ask fine thank you all right I make a motion for first read to remove first second Miss beg any discussion not all fav raise your hand motion motion pass thank

069you lot appreciate that uh consent agenda request for transfer you have an additional sheet at your table and you have in your packet a list of early graduates I think it's a few that was not on the list before there motion to uh cons agenda M beg is there a second M Smith in discussion yes for the U percent gender can we number six that's not a consent agend the consent is just transfer oh you just okay I got you okay all right any more discussion if not all fa raise your hand you got well I did on on the early graduation form go ahead um I guess this is maybe ugly to say but if we have a form that says no approval form if is received after October 29th then we sit here

070approving forms I mean why why wasn't it approved when we approved all the other could be because you know there might be extenuating circumstances or some you know form or something I mean because when you're sitting here telling me this I didn't write it on there wrote on there then I'm going to look at this form and say no we should not approve this because it says you know and will not I mean no approval means no approval if we put a date on right any discussion not all in favor the motion raise your hand Mo thank you very much uh next I listen to us Ard members that's Mr batt is that something that you wanted to discuss yeah Jo I was at the last Mee Jo was that St Creek you want to

071bring up um I had talk to Miss about just a couple of the important items I just want to know where we were on getting a TA for that kindergarten yes now which which creek creek creek okay that yes that's a personnel is talk about okay that's it all right thank you all right track coaches uh n all right um board members Mr battle and Mr Lillard did talk to me about um this and our agenda planning agenda meeting and I have contacted the principles and the ads for them to work that out because they have space to get an assistant coach an assistant track coach and just for your board when we talk we have what is called lap funds because we didn't use them all for the school year so it's no money

072new money coming out it's money that's already there and uh because they had a big turnout for that that force and uh they needed more help but the funds were there so just want yall to know that we didn't have girls basketball and we have JB baseball so we approved coaching supplements for those sports that I me a budget thaton money with am men's tennis we don't have that either um I know we have a lot of um males coaching girls boys and I know we don't have a lot of funds but that's something we need to really look at because I think wrestling we have girls now and I know we have two guys coaching but we need to find some type of funding to have a female pay because it's not fair to

073say hey you got a volunteer and you got that big responsibility volunteering doing some is one thing but volunteer be responsible for like that I mean because I think your wife does that your wife does the wrestling yeah she so it needs to I mean we need to kind of look at trying to maybe budget something in to give we need to make sure a female is there I know um Pro um soccer is that the same way now board members y'all remember now we don't we don't hire coaches that come through recog from uh school but they need to be aware of I'm just saying safety we we need to be looking in that we actually have two female volunteers and one has actually been there about 10 years ever since I was a

074okay not clarification so you said the board does not have we don't High coaches schools by schools do and if fact they're volunteers we have to go through all that process Bo approve for that but uh like we hire teachers and principls the schools hire their coach so if someone is an employee working at another school and they wanted to help with us supped the high school the principal decid question yes so since we added all this different track and stuff at the high school is that something else we need to be looking at on our coaches level also well because if we only fund for a track coach does that mean you're making them do both we have an indoor track and then we have cross I think cross country comes in the fall

075in track in the midseason I don't know how they do it okay but that that's what they wanted and when they added that they had the money to do that okay I just didn't see we don't have it on our list we that supplement is paid from here right like it doesn't go to schools and they pay it out they send the form to you and you pay out so that's important for them to make sure they send it in so when we don't have a sport they're not paying it out like they're not saying well they're gonna help with this or they're goingon to help with that if it's not listened on that sheet you're not paying it so how it's done that they don't have a sport they're not supposed to put anything

076in there it has super an approval before I even get it and then we go through the list and what's on there is what we pay because it's been approved by the superintendent and the principal that says and the ad um the athletic director that says these are the positions that we have people in understand but I know before principals have sent sheets over here because let's just say Miss Begley is softball coach and we don't have softball but she helps with baseball they try to pay her anyway as much with the new form we have and the new system that we have before it was sent directly to finance and then we had to around got wait a minute back so um missan with the new um like track into a track the different

077ones um and I heard about the wrestling want to make sure that if they are volunteering to maybe the ad of different ones to look into that there is finances or the school make sure that those people are getting uh some kind of sniping might not be much but it would be now volunteers don't get I I understand that what I'm saying if they are if they become a coach if they're coaching because if you need a wrestling female then you know that's some if they are volunteering but if we actually need a female person then we can if the funds are there right to give that person that stop right and that'll be on that sheet that they send in exactly but I'm just saying to go back and and just sort of say

078those things to everyone may not know that or have forgotten that beg Miss can we get an updated sheet like add indoor track and all that on this for every sport that we've added each right I understand what they're saying I understand what Miss Black was saying but like for example we have two wrestling coaches at the high school right we fund two positions if the principal was a female then it's up to the principal to hire a male and a female if that covers it we can't hire two males and pay a stien for a female to travel we just don't have the money in local funding to do that so I think in some sports we fund two positions it's up to the principle how they want to fill them Mr V I

079just had a point of clarification if you could excuse me a moment my understanding was that athletic trainer was paid as an hourly position I just wanted to clarify if we're intendant for that person to be converted to a siphon or to also receive a siphon that well let's go back further from that now the state requires you to have na that training yes sir okay and uh the trainer that we first hired was paid a regular salary because they had to start working in the first uh 1 of July and uh since that time we have lost athletic training I think the gentleman now that volunteer I I don't know if he's paid or not is Mr Franklin I think he does it now I don't know how to pay is I don't know

080that but you're saying hourly rate that's my understanding okay sir could be I believe they have several individuals that fill in on hourly basis it's my understanding all right just for your information anything else all right thank you uh number five 2025 Su learning program contct for Angel yes so board members the next document is the recommendation to extend the contract for beginning teacher Support Services through May um 31st 2025 included in your packet with letters of support for this service we also received a good report from ncdpi monitoring visit as a result of contracted Services um expertise in that area she's provided support to human resources department in order to ensure our beginning teachers build capacity in the district to provide the best educational experience for our students so I am recommending uh these

081Services be extended from March 14th through May 31st if you all also take a look at the back page under the work schedule where it's highlighted there's more detailed information um which will clearly outline Miss Martin's support concern black yes I got one on I know you said if a car is available but I thought we had I think before you got here maybe Mr B might tell me it might be before y'all got on the board we said something about um we were stopping anybody from driving their local car from school to school so why would there not be a car available do we have that many people I think would want she's a contract she's not a true employee of the school system she she's unable Tove local therefore we can pay her

082even though we talked about pay thank you anybody else really so what is considered alternatively licensed teachers in this document number six says support HR office with liens your documentation of alternatively licensed teachers what is that yeah okay um Mr L alternative licensure teachers are those who have not gone through a Traditional School of Education and a traditional lure process is what we would have called lateral entry at one point previously but um commonly we're seeing more and more teachers come to us without that traditional preparation um overall we think that Miss Martin is doing an excellent job right now um we really value putting our students first and making sure we're retaining and recruiting the best teachers and I think Miss Martin provides a lot of value in helping us retain and grow our

083beginning teachers um I did have a record that she's keeping a contact blog and I have the last six weeks that I can provide to the board today showing that she is frequently getting into schools and visting uh personally with our BT is frequently I'd like to provide that to the board today and when she's not in school she's doing a lot of high value things here at central office that um the people may not see in the schools but just last week she met with DPI staff to help bring resources and feedback into our district it was very positive she connected some of our beginning teachers who uh teach a subject that no one else in the district teaches with some excellent teachers with great test scores in Rockingham County to get them extra

084pure feedback and some great resources there and um she's been able to do some orientations with our late hires to get them connected with resources because really the last thing that we want is for our getting teachers to feel like they're kind of isolated or that they're kind of on an island without resources or support so she's been a great life lying for them and um I spoke with all of our principles uh and they all gave great feedback about uh Miss Martin and said that she's providing great support they'd like to continue through the end of the year um you have in your packets a letter of support from Principal Robinson as well as um the middle and high school instructional coaches and also um Miss Ramos regarding the good work she's doing M

085Ramos my second question is M Ramos does the same thing so where does Miss Ramos get all her work done out um the contact log Mr that I just passed out to y'all may help uh answer this question a little bit this covers the last six weeks and this shows individual teacher visits um we've asked Miss Ramos and Miss Martin to start logging their visits um so you can basically see what they've each been doing in terms of visiting our teachers in the schools you can see they've both been very active and this basically shows what each of them has done if you look at the name in The First Column um Miss Ramos really does coaching um which is an excellent benefit to our teachers Miss Martin does that and has an additional role

086of kind of building up capacity in the district of working directly with our mentors and also working with our instructional coaches and with M Ramos to really kind of build our ability to serve all of our beginning teachers also doing some things to help them towards lure uh and to you know Assist me in that area that Miss Ramos doesn't do so she provides a little bit of additional support as well I would also note one thing that um the cap that you may see on the contract was 40,000 um I calculated that based on the entire 12 month calendar year 2025 um that this time period yall are looking at of about 200 uh sorry 2 and a half months based on the amount of hours that she could get the cost would be

087about 8,000 for this contract renewal the are considering right now the 40,000 number that I quoted was for the entire 12 month year if she were to work out the entire year so the cost of this contract extension is not 40,000 it's more like uh 8,000 and I think we'd have the ability to do that to keep the services for beginning teachers and still to do you know signing bonuses this year and other things we've talked about out out of the title here funds right now okay V you said that um she done DPI yeah why would she be doing DPI this was our fiveyear sort of um uh audit reporting year they do a every five years they come around and do a review of the beginning teacher program and this happened to be

088our year for that um among other things so they came in and did a review really based on last year's records they were looking at last 23 24 school year but this was the year they came in that's the reason that we were reviewing and updating our new teacher support plan recently and she helped us meet with the uh DPI Representatives so did the other lady um Roma Ros did she um do that also no she was not a part of that at all Miss R is only does teacher coaching nothing else see Miss La has been through these ncdpi Audits and visits I have not been through one and um Dr Morris has not ever been through one so this was a really good learning experience for him so in the next five years

089if he's serving in that role he will know exactly what to do because he has never been through that before so this was a learning experience for him and she's been through that so she helped to to facilitate that process so that he would know what to do as long as she helped and I want to make sure she didn't do it to me sometimes it's more you do it and then somebody helped you but if she done the whole process no he was involved in that process and so was I because I had full documents yes and one other thing on this this is real nice to have but can we also like maybe next time we get if we have to get something like this we have like how long are they visiting

090a school I can walk in a school and be consider visiting the school but how long am I basically they are helping our teachers is it an hour is it 30 minutes you know kind of what like to see some of that also I would just say probably on both you know both of them I would just say and I know you'll kind of have to take my word on this because I don't really have any data on it but from talking to our principles and talking to our beginning teachers they have spoken really well of the support they have gotten from Miss Martin and feeling like her visits with them are meaningful and are helpful and that she's not just you know p out some candy or just saying to I mean we have

091a book book there that you know like when we go we have to sign in and out so that's easy that be something easy to do asked her to sign the B as well yeah she should be doing that I think seen name one day all right yes I just want clarification so miss rainbow is working with year one two and three or just year one she might be working with beginning teachers year one two and three potentially she was limited to 14 beginning teachers based on her capacity under her contract and at the beginning of the year we allocated to miss we didn't have Miss Martin at the beginning of the year we've added Miss Ramos and then added instructional coaches and then we added Miss Martin so we've kind of built up our

092support as the year has gone on but when we first had Miss Ramos we assigned her to support hwood uh because there was six first year teachers there so there was a cluster of teachers needed a lot of support and also we assigned her to support North and South where we had our principles that were newed the district and we wanted to support those people and then since we brought Miss Martin on we've been able to kind of elevate the rising TI of support to support all schools and and bring that level of support up to reach everywhere else just do that well I just want to make the comment that I've worked with both of these individuals myself Miss Ramos came on with me as HR director and the beginning teacher coordinator and they

093have been successful in help and support and give teachers the feedback that they need in order to help them become better teachers I mean it's OB is that we need support with our test scores as low as they are someone needs to be able to go into the classroom and give teachers immediate feedback without them feeling threatened um and this is what they do they go in and they're able to help and support and give resources that are needed to help our teachers grow if they don't get this support that's what my research was on my dissertation was on a againa teacher support program in a small rout district and my research support so so if we're going to ever improve our test scores we need to be be preparing our teachers and helping them

094become successful so they will stay and they know that we are there to support them and give them the things that they need okay I guess one of my questions and I mean I know we need to support all the teachers are telling us that but why why why are we only paying for two-thirds of that support to be with our teachers I guess that's what I want to know because it says 2/3 what I mean why is it not 100% of her time is being spent with our teachers in our schools I guess that's made me what I'm trying to say I think my answer would be that sometimes what's not in schools is still supporting them in other ways like last week when she was you know getting input from DPI staff about

095their Direction about how we need to support our teachers better their tips or last week when she took two of them to Rockingham County on kind of a field trip to get Support over there or there was one day where she brought four of them here to spend the whole day with her you know to spend eight hours going over new teacher stuff for our midyear hires you know or sometimes she's here at central office but she's going over lure information or she's going over Mentor documentation to make sure that mentors are providing quality support to all of our BTS so sometimes she's not right there with them but she's still supporting them and I will also say as we've gotten past updating our beginning teacher support plan we're past our DPI audit now I

096think think more and more of her support is going to start being in schools because we put some of that foundational stuff behind us now and she's getting to a place where she's able to um spend more and more time in schools so we're already seeing that yeah and I will say that um a lot of the be beginner teacher coordinator support is supporting principles as well because a lot of times principles um you know we can all expect everyone to go in there and be able to teach a lesson but no one can't you know that that's hyperd I mean we throw people in the classroom every day and eventually we get to them but to give principales feedback on how to support certain teachers is valuable too so when we did the first

097contract we were getting some help to go into the schools work with BTS because it was going to be too many for Austin to do on its own so how many BTS have you evaluated since we've had a is I would say that I I have supported all of rbts but I've done a lot of that work how many have you been in the school and evaluated um def find evaluated like I've done the classroom and watch them teach of a beginning teacher this year that's okay so I guess my problem is this we pretty much hired this lady to come in here and be your ass assistant you're not evaluating or dealing with beginning teachers and we're paying her to be at central office and some of the time to be in the schools

098that is the agreement I don't like if we're hiring somebody to support our teachers they need to be in the schools 100% boots on the ground we got enough people in central office so I think this I think this lady from everything I've heard is doing a great job if we're allowing her to be in the schools to do her job not here leading a DPI visit or doing all that stuff M Ramos is not here doing that so I'll be a no vote on this unless it says she is going to spend 100% of her times in our schools and not here assisting our HR department anyone else I would disagree that she's working as my assistant but I I respect your opinion all right I want to Pig back on something Dr McGee

099said when I first started teaching you on your own the only person to help you with TR it did not change until the late 80s when Jim hunt was governor he had what it's called the basic education plan it was a good plan that's when teachers had mentors they were paid uh we come a long way since then and the only thing uh in response to Mr L I don't know how much time well 2/3 and one3 I understand that but like boots on the ground in the school is a different story than you not being there I understand that but uh I just want to say that I do have another comment but unless the um job description has changed the HR Director BT coordinator is two different positions served as one it was

100never the expectation for the beginner teach coordinator to go evaluate teachers because that is the principal's role our role was to go in if we did go in we did go in and feed give feedback we need didn't ENT an act evaluation um so I just want to clarify that unless something's changed that's not the RO another question I just want to follow up that's what we were told that he needed help because there's no way he could evaluate all these teachers he had to evaluate that is what I'm going up like I'm not sure what the role is but when the board has told something then that's what we have to go by and that is what we were told from the beginning of the year we needed help in HR because he couldn't

101get out into the schools and evaluate beginning teachers he had to do them all it was 30 some of them so we finally agreed to do this contract on a short-term basis I understand but we can only go with what we're told and if I'm told the truth then I understand but I want done what I'm told is going to be done is the problem well I appreciate the feedback because I didn't come in at the end of the year I'm coming in at the middle of the year so the discussions that were made so thank you for the clarification I can see where that can be misleading because there is no way possible that any HR director in the state of North Carolina can get 30 classrooms in a whole year as well as

102effectively do their job so maybe the wording was wrong or maybe was described incorrectly but I will support him and the fact that if he's when he's doing his role he has no time to get into sit into a classroom now as a HR Director was drafted to go assist the principal to do their evaluations that's what the the superintendent asked me to do and I did it but but I will say that that's a difficult task for any HR director that has the responsibilities that they're required to do and they have one person additional person in their department but maybe it can be done that I I wasn't able to do with so and I will say that initially that was the plan um you never know when you hire someone or there's contracted

103Services how things will change in education nothing is black and white so definitely moving forward the way that we present information that's why we added more to make sure that we try to get as close to the truth as we can it is not that anybody is trying to mislead anyone but if we only have if we have a vision or an idea that this is what we're going to do it doesn't mean that it will not morph and change throughout you know the year because it will um so I need to just make it clear that things are not always black and white that it does change and will change we hear what you all are saying and we understand that but we never you know want the perception to be that we're bringing

104false information or not telling the truth because myself and my staff I would think try to be as transparent as we can be when we are presenting information based on what the needs are so 30 teachers that is a lot when I was in HR as well I was trying to get into the the classrooms trying to do lure trying to get people licensed and it is a lot the job is heavy so having um the support I didn't have that support so I am sure that Mr Morris um has really benefited from having Miss Martin with him and that's why I support this because if it were me I would have wanted this support as well there is no way okay miss my hand I just want to say I want to piig it

105back on what Dr say she and I both came in mid year so a lot of things you all talk about you know we up on it and I guess Mr a I guess being you in his position I'm pretty sure he still have going through that learning curve you know with that many new teachers in the schools I'm pretty sure you know he appreciates the help and then I guess if he could the boy or Miss G too expects him to be doing XYZ you know he can't do that plus being the schools also and then I'm thinking with her position she would I think she's probably going to need some time to do administrative things you know to do reports or whatever to miss G or Dr Morris or whoever or back to

106the board so she still needs some time outside of being at the school 100% of the time to get those things together to present to miss G based on what what's going on there and she does want to do a good job she does she's come to me and and and said that she wants to do what the board would like for her to do and I'll tell she is doing a good job I want be clear as her supervisor I'm very very happy with the work she's doing she's doing a wonderful job she's been doing this job in Rockingham County as her fulltime job for the past nine years so she's a pro she knows what she's doing okay um she's been started that log basically to provide greater Clarity and transparency and what

107she's doing can I is it time can I go ahead and make a um motion or recommendation a recommendation to extend the contract May 3 question so this have you got this wrong this contract yeah so the addendum doesn't that need to all be under number one before she signs this in after she sign obligations to provide they got a whole addendum page but it's out I'm got sorry very last page does need to actually be part of the contract or is that going to work she initi it is it Incorporated in it no sir she needs to initially or needs to indicated corporated in but does mean so it should be like under number one for obligations may I draw your attention to paragraph one page one well she did services in accordance with

108the attx contractual dend that 1.1 okay so we cover that's okay anybody else okay M yes I'd like to make a recommendation board members to extend the contract for an Mar until May 31st 2025 motion second night any further discussion if not all in favor to Mo raise your hand all opposed wait a minute it's not you aware that a no vote is a yes vote I I raised my hand no you didn't when I'm sorry I thought I did I thought I did I H I thought I did all right I'm sorry all right let me make sure I got this right now did no votes for her three you got your name con okay vot for okay always when I look I try to see okay very good all right thank you very

109much all right uh now on number five 2025 summer learning program yes so the sum summer learning program is actually the readministration of the eogs and eoc's uh Miss beavers has stayed with us today so if you have any specific questions you all remember this was brought to you the last time but um we did not have as much information as we have now that was in your board packets that should be pretty much self-explanatory this is what is best for kids at the end of the day this is what the principles wanted and that's why I was making a recommendation but it's my understanding that you all wanted a little bit more information so she's here to answer any additional questions that you might have today you want to say anything first no sir

110I will just answer any question answer questions I just wanted to say yes when when things like this brought to us I would really like the person standing there so when we have questions we can ask ask because a lot of times I will vote no because I don't have the information I need to know I mean the which I will vote yesterday but my thing is and I'll still say it if you don't learn it in 100 some days I don't know how you going to tell me they gonna learn in two days but I will since I have more information well that's um a good point Miss Bly if you don't mind me elaborating on that so I do want to say that um the days that we identified for remediation are June

11112th and 13th because DPI requires us to to have remediation days outside of the school year but remediation will begin the following day after testing so for example um June 3rd is the reading test June 4th is the math test um principal should have scores the following day and Remediation at least at the elementary level what we've discussed will start the next day so those are the dates that we have to put on file for DPI um but we'll actually be remediating prior to those dates I hope that makes sense yes' so does a senior do this um so Mr um Stokes has an opportunity but if I'm not mistaken I think it's just math one biology no biology cannot be taken this year because it's a re um it's and most seniors should already

112have everything completed they should because I knew he had graduation there so I'm like well you know if I'm a senior then I'm not well I will say that we are doing it around graduation practice so we did want to make sure that it was Echo Equitable so that um staff and students involved in anything like that would still have um the remediation days so their days are actually um the 13th and then that first day the 16th that following Monday Mo so are we going to have this at a central location um so no this testing would be done in each individual school so we are looking at Transportation cost as well okay and where is that money going to come from um it would come from Title One funding ear marked or not

113ear marked we have it um so some schools I will say that um for example Sou Elementary Miss Parker has been an advocate of this all school year so she has had this money um set aside um Miss Ginn and I had that conversation about um this conversation has been ongoing since the fall we just brought it to you all because I think we're working through all of the details but um the conversation has been ongoing they will have room in their budget or at this point if the decision is made for readministration to occur um principes have been made aware that they will have to pause and look at what they have in terms of their remaining spending and make sure that money is set aside for this so why not at a central

114location because now we're going to have to have cafeteria staff at all six schools yes you're correct going to be that's GNA be a lot sure it is it is going to be a lot we're just bringing students back um and we are um you know kind of have the students back for those four days um but they are looking at the cost for transportation and for Child Nutrition you're correct we didn't consider it we didn't have a conversation about it at a central location um each School wanted to individually bring their own students back where they were the most comfortable um have them remediating with the teachers that have been serving them all year um and really make it a very comfortable productive situation so we didn't have a conversation around a central location

115simply because I think that they wanted it to be something that felt like an extension of the school year so do you think maybe we could do something like a bag lunch or something that could come from one of the schools so not pay ceria staff Transportation don't matter you got to run a bus you got to run a bus it don't really matter if you run one bus six but if you got pay cafeteria staff to be in every school um that that could be a lot where if we did it from our summer feeding school um that could be much easier sure I'll be glad to bring that to miss Mitchell's attention the last time before we even brought it to um the board for um a recommendation we actually shared that with

116Miss Mitchell just so that she was made aware of the fact that we were going to ask you all for approval on that um so she's tracking and is just waiting for a decision to be made just for FYI we used to do that we used to do all the to high school M and then transport to the individual School sure I'd be glad to make that recommendation to her if that would be helpful you anybody else you want to check so we we're gonna try to check have each individual school I just want to understand if we can get bag lunches or okay anybody else all right motion to that effect M black m v in further discussion if not all in favor raise your hand oppose thank you Miss yes you're welcome thank

117you thank you m all right number six Board of Education live broadcast new okay so yes board members um this is the last item under your new business um there was a question about the board of education online meetings uh being posted on the website it's does State the cell County Schools Boe online meetings will be available to view for seven days after the meeting is held that information has been posted on the website for as long as um Mr uset you can remember that wasn't something new that we did or that we put up um so we did not we have not added that to the website um the only policy that I know of that relates to any broadcasting is policy 2 320 which only relates to minutes um being used but I

118wanted to ask Mr brater if there is a policy around that and if that is something that you all would you know if that's something that you all would like to discuss but I was following the procedure that we can take them down after seven days that they are left up for seven days and Mr you said she did bring to my attention that it did go into archives um even before I was here uh that those meetings would go into an archive they're not deleted so that means that anytime you want something reposted um even after the seven days we can certainly do that because they're not deleted they're just in an archive um is that correct basically everything that is recording automatically goes to uh the zoom account and it can be published

119or can be private so when this process started with Co on 2020 or 20 21 uh we decided at that point the board decided at that point that they needed to be private it was only life broadcasting live and after that he went private but at one point I don't know when uh I can't remember I was not involved it was it's been public automatically you know but but I don't know what the procedure is supposed to be or what Mr B I don't ever recall any action on the boards or there really is a policy to deal with it the only thing you do is for over meetings you keep minutes which um superintendent does through con um I I know Co changed a lot of things but it really is up to the

120board to decide what it does want to do and and direct or modify or they if the recordings are archiv what difference does it make it it doesn't because uh somebody can always make that request uh they're not your official minutes your official minutes shouldn't be different but your official minutes of course aren't so detailed but if you're archiving they always available in all honesty if you're going to videotape stuff uh you probably should basically forever keep the videos because if you don't what's going to happen is you g have somebody out in the public who will say here's what the video said here's what you minut minut said you need something to be able to jve to or to confirm just to follow V only one was on the board with it this time

121we brought up a thing we had a situations where during the minutes one board member said but I didn't say that yes sir so I bought up that we should record our meeting so it was a very touchy situation very very touchy and if I got it on your recording I can go back and see that's right so we never got past that then Co hit us then we started to broadcast in the meetings live and that was a couple years before so that's where we that's how that came about for the new board but but there isn't any policy of procedure or anything else is just sort of gravitated that way it's like Mr said it at one time um I was told it couldn't be preserved and that came from Dr Carter right

122and but they they are forever AR okay Jo see your well since I've been on the board the mees are recorded they're posted and you go back and look at them you could go back and look at them as long as I've been on the board they were never taken down so I don't see the problem that's transparency with the public of us leaving them up when you archive them the public can't go back and get them unless they do a foyer request and go through all that stuff so I don't see the big deal just leave them up that's what we've been doing we voted we want to keep streaming meetings B that's what I was going to say if it doesn't cost us anything what difference does it make that way it saves

123you from having to request something and go through that process if it's there you just go look at it and so be it that's just my thoughts don't cost us nothing not my clouds up so um superintendent Gwen you were saying that it was set seven days that they can come down well that's that's what it says on the um on the website it says seven days okay so I mean I'm just trying to say what's the available to view for seven days after the meeting is held okay that's on the website you know sometimes it could be a difficult moment uh that I don't know what you know some persons could be feeling a little different or something could have happened and if it's up and it continues sometime s it just depends on

124what's been said or how it's been said and if you're up seven days it's just like um you know things can happen that may not should have happened or someone sometimes it to play it over and over and over may not be good if you can if it going into archive and you really wanted to go back and find some information you can you can follow that procedure I mean I I just don't see just Contin keeping it keeping it keeping it up all right anybody else is that something we need to vote on them because I don't see what difference it would make then I mean if I say something and if I'm I'm ugly to someone and I apologize to you but if I said it is live is already out there so

125what difference it make I mean if I said it then that's my right to have it posted so if I'm ugly up in here that I mean I hope I'm not but that's the board has just got to make that direction all right so do I need to wait a minute in my discussion there's different ways to look at that I agree I know some people and I was amazed somebody said well I went back and looked at the meeting and uh so and so said this so and so said that it's there for them you see and uh I don't the thing about the seven days uh you know what are you actually saying if you do seven days boom it's gone but suppose somebody wants to look at it after that it's not

126that you make a request but it's up to the boys that's what you want to do so do you want to because they can go back as far as last year year before done how long do you I mean they're just banking up so how long do you all I think maybe that's something that you need to think about or not you know how long do you want to keep all of them or do you want to keep all of them online or have them archived after a certain year year to year do you want them archived so I think maybe I got you because during Co it's just something you can think about during Co people we had some how can I say this we had some B nasty remarks during Co if y'all

127remember that yes M went nice but it is what it is right it is what it is I have no problem I'm standing up there I I got no problem I can back up what I say well do we do we need a you think we need a motion or just leave it it's I i' say you need to take some action on it that way everybody's going to know know and and Hereafter there won't be any question because Mr is right it was a mess before okay because it I never knew what was going on and obviously I he did so the website I think that was probably a previous two previous superintendent ago statement to keep it up seven days all right all right that needs to include us taking that down too

128the seven days I'm I make well how do you want me to make this that we need to vote on it um be a motion okay well I'll make the motion you got to make a what you're want to vote on keeping the streams going constantly and we need to eliminate the seven days on the yeah eliminate seven days um clear with that like archive after for a year two years just State just that's the easy way so that's your motion yes is that second further discussion if not all in favor of that motion raise your hand oppos motion carry 61 you get it okay thank you all right superintendent update well I'm sorry I have a question about the written minutes now uh when are they when are they supposed to be after our

129meeting when are they supposed to be post to after our meeting approve after they approve so the January so it's the February minutes all supposed to be posted P everything's posted until what you approved today right yeah you can go online and go back always like a meeting behind with your minutes you know even though you met last time you're not approving your minutes from the last meeting to so they're not like we meet and what's done today is not posted until the foll cuz I know one well someone brought it to my attention that the minutes were January 13th was you know uh which was been a week ago I don't know what's up whether the Fe you know have been posted or not but the last time that they look was January 13

130that's why I'm asking the question so everything maybe they okay all right of it yes so U we've talked a little bit about the um box truck and that's why Mr ban was still here for the box truck repairs and to discuss those um but you all we've made a decision now to move forward with that so the next thing um is the PCC collaboration project PCC wanted to um contact Mr petite to move forward looking at some of the classrooms at Bart gans's uh East wing and so we just wanted to know if that's okay for PCC to proceed with that project the board is okay with that anybody in disagreement I'm not in disagreement I just have a question go ahead so if we do do that Miss Glen can you give us

131like maybe minut like how are we going to move um like the alternative school um I guess how would protect you know we got all this new technology and fencing around our school and when you start opening up these classrooms how are we going to be protecting our school that's I kind of would like to see kind of which end they going to be in are we going to move maybe alternative to one side and B and let them have how I want to know how we going to protect it so the alternative school is already on the back side on the back the East Wing yes and you all know we have those doors we have doors that close as well that's why thinking that would be better to move them let me let

132me ask you a question where the previous alternative was that used to be the old welding shop that remodel what's you know you m y y'all might want to wait and do it in close session because this are safety issues I'm just ask that question is it being used some part I think every classroom is being used okay all right the old CTE you talking about the CTE build and not W the C right locational it was the old welding shop that was renovated for and we put all TR in there that separ last where that's where it was last time do that okay about so I'll tell them to go ahead and proceed at least with those conversations measuring trying to figure out they want look at board member comments talk you miss beg

133I don't have any okay right um I went over to ston Creek for that super sence Friday a couple weeks ago with Miss work with Miss Co class the um one the hold of cultural classes from by came and the students um were very engaged with the students um they I guess it talked about the parts of of a plant they bought tomato plants and C at the pl of tomato plant take home and they were um the students are very respectful then I went to North and I helped the ptso serve lunch to that staff last Thursday and then I went to miss Ash going the first grade teachers class because she had asked the board members to come by and visit them and um watched her do her math lesson and she students

134were very engaged and she did did an excellent job of what I saw and then I went by um South last Friday and um to reintroduce myself to Miss Parker I did meet her last year before she was officially on board for Mr Wilson was there and I was working over there um she carried me around to know throughout the school showed me a couple of classrooms and um I went to see the fourth graders who were third graders last year that I got to work with and she's mentioned with the tutoring I think she had started that like the last week of February and during the day she said she was using her Tas to do some U small group t Okay Smith just time one thing I I did that I I think

135is very important to see light in children's eyes light up and the multiplication thing they had Friday I mean these kids were excited I mean they were pumped and um you know win or lose you know everybody does not speak at the same time but in that multiplication thing you got to speak fast and to see the light glowing in them that that was great uh had a chance to see that and uh real nice and U also got to do the uh Miss not Carina too uh but I always say it's about the kids and what we do I don't care what all that other stuff the kids is what it's all about so glad I be able to do that m i echo on that mation manness was great seeing the little friendly

136competition and U you know some kids got emotional that they they took it serious it wasn't it wasn't anything like so it was great good I attended that uh Miss North Carolina that was hosted here but also uh talked to some of the staff that was at D where she went and uh the role model of the feedback uh that the students were uh very impressed and you know to listen to her story that was good too to motivate I thought that uh she did an outstanding job on with motivation and uh letting the students know that everyone has an opportunity to do to have their desires fulfilled or and I also like the fact that she talked about how uh her teachers pushed her into different roles and that's why she's really being Miss

137North Carolina so hopefully she'll make it all the way done now she's done yeah she uh they got 2025 now coming up for June I think it's in June or something all right I moved at the C County Board and public education a close session for the purpose of consider Personnel action that involves an officer or employee of this board n General statute 143 through1 1816 and for the purpose of discussing information is privileged confidential or not a public record NC stat 143 318 and to confirm ay after a short break is there a motion Mr second discuss all fa raise your hand both we're now in