BOE Regular recurrent meeting

001followed by theedge of lady thank you I ALG to the flag of the United States of America and to theic for it stands one nation God indivisible withy J all right first item is approval of the minutes February 24th 2025 Mr Li second any discussion if not all favor raise your handos motion car thank you appr on the agenda M Smith motions Mr L second any discussion not all in favor raise your handos thank you announcements yes board members good morning everyone uh this morning we have Miss Margaret schaer Margaret can you come up front please I wanted to recognize Margaret schaer uh she serves as the early literacy specialist for casell County Schools Miss schaer is dedicated to the Elementary staff she serves she spends her time supporting teachers with identifying and learning more

002about instructional resources conducting data Dives modeling lessons and creating resources for classroom use she works tirelessly to ensure that teachers have the tools they need to meet the unique needs of our students Miss schaer has the ability to work with any group of Staff or students and it is evident through her daily interactions that she focuses on building respectful positive and professional relationships Miss schaer is a valued member of casell County Schools team and we look forward to her continued support just wanted to recognize all the hard [Applause] work even though it's in your report Mr stok I want to personally recognize Rick Hill he was voted coach of the year for the conference in wrestling and if you've never seen Mr Hill at a mat you need to go it's like he's rling I

003wish he were here this morning but uh Mr Stokes has been his report as well but I wared to person [Applause] recognize comment sir all right AUD report you up [Music] good morning morning um you should have in front of you a bound set of financial statements as well as a three-page letter addressed to the board that three-page letter is just to let you know that the audit went as planned uh we conducted our procedures according to our engagement letter didn't have any uh issues with management providing documentation no disagreements on hand how to handle um the financial statements no m statements that went uncorrected and no new GB uh this year there'll be uh a new one for 2025 but again just a standard letter let you know that the audit when is planned

004and and nothing new or is changed uh in the format of these statements so they look just like uh last year if you would turn to the bound set of financial statements pass the table of contents page one um so you actually hire us to conduct the audit of management and issue an opinion on the financial statements not whether they're good or bad yet a good year or bad year but whether they are they are accurate so the first page is the beginning of our opinion paragraph and the first section is the opinion parag or opinion letter in the first section of the opinion paragraphs that basically State we believe these financial statements accurately reflect the net position and the fund balance for Caswell County Schools as of June 30 2024 is considered a clean

005unmodified opinion and if you note I said net position and fund balance these statements 70 some pages long they provide the uh equity for casell County schools in two formats your fund balance which is the money you have available your cash and receivables minus your current liabilities and then from that you take things like pension liabilities the value of the buildings and you add that to your balance sheet and that gives you net position it the cost of the state retirement plan has no bearing on you other than the retirement rate the 25% of every dollar that you have to send uh to uh to the pension plan for pension benefits and post-employment Health Care coverage uh the the value of your buildings mean nothing to you in terms of ability to borrow or anything

006like that so what I really like to focus on is fund balance so when you read through the first 10 pages of the Management's discussion and Analysis just be cognizant of whether you're reading about net position or about fund balance because one can go up and the other go down but the main concern again is that is the fund balance numbers and if you turn to page 14 exhibit three this is the first exhibit that I think is one of the most important Pages uh in in these sey some pages and this is a balance sheet at the fund balance level for all of your governmental funds your general fund has total fund balance of 1, 142,000 a decrease of 361,000 from last year your other special Revenue fund which is also local sources but

007non-count local sources like Medicaid indirect cost uh uh fees tuition other sources of revenue that don't come from the county going into that other special Revenue fund that fund balance totals 1,487 th000 an increase of 540 so across your two local funds you essentially increase fund balance by 179,000 and you've got about 2.8 million uh on hand now a lot of the funds in that other special Revenue fund are restricted for specific purposes like Medicaid money has to be spent on EC kids but it also has some uh nonrestricted sources like indirect cost so but but between those two those are your local funds and they total you know over $2.8 million so um not a huge amount of fund balance but definitely not in a position where you've been before with with very little

008so uh 2.8 million healthy fund balance but it all hinges on how much you plan on using year after year after year if you're using it to the tune of half a million dollars a year that'll last you five years that's kind of how I look at you know where you stay because a lot of counties don't they don't want you to have too much fund balance and they don't want you to have too little uh so you're somewhere there in The Sweet Spot with plenty of money to uh go forward uh as long as is you know spending isn't too much in fund balance per year so any questions on your local fund balance you also have Capital outlay Money 1.1 million a decrease of 79,000 and across all your schools you have 138,000

009that's you for athletics uh fundraisers stuff at the the cash at the each respective school if you turn two pages to exhibit four the second most important page in the statements this is the income statement for those same governmental funds those numbers I just said you know your change in fund balance can be seen at the bottom of each column but this also gives you an idea of where your money comes from $3 million in general fund coming from the county 21 million from the state public school fund the state public school fund and the federal grants funds they don't carry fund balance those are allotments you use them or lose them Federal allotments carry over uh for a year and a half or two years um but those funds you don't receive the money

010and then spend it you essentially spend it ask for the money for your allotment and it's funded as you write the check so you don't carry any cash on hand or any fund balance on hand uh in those two funds the federal grants fund $3.7 million but 2.2 million of that is still those co9 four years ago uh we call these the ESF funds the emergency stabilization funds the covid-19 funds uh those allotments ended December 2024 so you still have have 2.2 million of those funds received in 2024 meaning we'll start to see uh not the end of 2025 because they'll be still be half a years of of ESF funds but you'll be back down to your normal federal grants funds of about 1.5 million uh annually going forward now your other special Revenue

011fund collected 1. almost three million 71,000 in capital outlay and again across the schools 331 ,000 of Revenue any questions about those income statements if not turn a couple more pages past all your budget versus actual uh uh no large budget violations there to page 22 exhibit 7 so we just talked about your uh governmental funds you also have to to business type funds business type funds sell a product whether or service whether it's food or child care for these funds fund balance and net position are the same because they're business type funds they have to be accounted for on what's called full acral meaning the value of those assets like their kitchen equipment is capitalized right on their balance sheet the proportion of uh State healthc care uh retirement benefits and pension plan are

012recorded as a liability here even though it's not a liability of that system because again you pay it on an ongoing basis into that plan but 10 years ago um gby issued a new gby that require you to uh record um those liabilities that are State liabilities in the form of net position so instead of looking at net position for these two funds I like to look at cash on hand and that's the top number of each of those columns because that's the money you have available to spend cash and cash equivalent 240,000 a decrease of 40,000 and Investments of 248,000 so using $440,000 of cash while having 500,000 on hand again a healthy amount of cash on hand to fund operations we're out of the covid-19 feeding program the for the last four years

013all kids have eaten for free at higher reimbursement rates that covid reimbursement rate has gone down costs have gone up every District I work with unless they're large districts with large schools because of an economy of scale it's you can be profitable operating a 700 uh student elementary school or a 2,000 uh ADM High School but most districts medium to low size they're using cash now so to only $40,000 after all those reimbursement rates have gone back to normal and those reimbursement rates have not kept up with inflation um not with the cost of food not with the cost of salaries going up um but so if you look at page 23 you can see kind of the breakdown of the revenues and expenses for those funds oh and you also had uh you have

014$47,000 in the child care fund that fund we looked at to break even every year because you know you you uh pay for staff to watch kids after school and before school so as long as they're breaking even um there's no issue there but you can see your food sales were 104,000 a decrease of 88,000 but if you look halfway down the page the real Revenue source is under that non-operating Revenue although it is operating but because it's a reimbursement it's un nonoperating with the federal reimbursements 1,663 th000 meaning which is an increase of 231,000 so that's a a a significant increase in participation that caused that $200,000 increase in Revenue that increase in Revenue that increase in participation means increased food costs so if you look under expenses your food cost 800 to 188,000

015was an increase of 150,000 so that tells me that you operated with more participation but still kept costs in check to not go up more than the increase in Revenue we've seen a lot of that just even if you serve the same amount of meals costs are going up it is more expensive to buy chicken now than it was two years ago uh so again uh good cost savings on your food cost as well as increased participation kind of result in you only using 40,000 of cash on hand you also increased uh salaries and benefits by 10,000 uh part of the increase in the federal reimbursements is because food sales went down food sales go down 88,000 but Federal reimbursements went up 231 so it's a net increase in revenue of 143,000 to cover that

016150,000 in food cost that 10,000 uh in um salaries and benefits last year you used 27,000 of cash this year you used 40 so again a good Trend in that Child Nutrition fund uh for going forward any questions there after that pages and pages of footnotes going over all of your various assets and liabilities roll forwards of your fixed assets information on your receivables payables uh 10 pages of information on that state Pension Plan than that state health care plan there's also some uh more detailed budget versus actual schedules page 61 this is your general fund income statement just like that one column on exhibit 4 but it's just for the local general fund so again a little bit more detail on your budget versus actual presented here on page 61 and a couple other

017uh budget versus actual um including Child Nutrition on page 64 and the community school funds on 65 and then that brings us to the compliance section the other part of our audit so the opinion letter on page one let you know that we believe the financial statements are accurate aside from that we also come and make sure that your internal controls are properly in place and that you're spending state and federal dollars in accordance with uh applicable programs so if you turn to page 66 this starts three more letters the first one on internal controls now this is a clean unmodified opinion letter but we did note two exceptions and we'll go over those after we go through these letters but again internal controls are working other than our two exceptions that we noted page

01868 and Page 71 are both the same letter but one is for federal grants and one is for state grants and these basically say that we noted no instances of either state or federal funds spent out of accordance with the applicable programs so again uh clean um no question costs no findings on your spending of state and federal dollars uh in in compliance with uh federal and state programs so this year your federal major program were those education stabilization funds we also on a rotational basis audit like Title One EC uh Child Nutrition is a federal grants fund but this year it was those education stabilization ation funds those are considered high-risk funds had to be audited every year and then on the state side the state public school fund has to be audited every

019year that's your major source of funding and then also we looked at the uh CTE program then there are uh again two findings one related to account reconciliations and one related to the transfer unrestricted funds to the restricted fund uh this year we just noted when we came in to do our year end audit we had to do uh a lot more journal entries to clean up the balance sheet uh to get it to uh match and present these financial statements so we just uh kind of wrote up a general comment that um you know improving the the yearend closeout process to clean up the balance sheet to agree balance sheet accounts to supporting documentation um I think this Brook has a a brand new Mentor she's taken some training there we we've gone over

020some things that she needs to look at there's some red flags when you bring up your general ledger uh at year end or before the year end closes there's some accounts you can look at to make sure that those uh make sense to know whether you got an adjustment or not and like I said this year we just kind of made too many adjustments and and felt that we needed to present that uh in the statements the second one the transfer of unrestricted funds to restricted funds you might be wondering what that means um you allowed to collect indirect costs from federal grants an overhead um there's a every year there's a rate that DPI gives you of what you're allowed to charge Title One in EC again for overhead because they don't they don't

021pay for a finance office they don't pay for an HR department they pay an overhead percentage this year in recording that overhead percentage the transaction was reversed you actually charged local funds moving local funds into federal funds from unrestricted to restricted recorded it almost like a sales tax refund that doesn't mean the money is lost it can still be spent because again you're given an allotment let's say the allotment is a million dollar and $220,000 was able to be collected as indirect cost so then you'd have 980,000 of EXP expenditures and 20,000 of indirect costs that you transfer you just moved 20,000 in the other direction now you have 1,20,000 to spend on federal uh grants and federal purposes so uh no money was lost but it it did move in the wrong direction and

022it was spent out a federal instead of being spent out a local as an unrestricted fund so again it's not as bad as it might read but it's just uh Again part of I think just the overall first comment in just the you know the account reconciliations making sure uh transactions are posted right going the right way debit when you should credit um we actually when you look at like what we do as an audit or or how you conduct an audit the the general ledger is essentially a puzzle and you're trying to put all the pieces together find your straight edges first kind of thing and that's that is kind of the process that we talked with Brooke about just like what to do before the year end closes before things uh change or

023before things are locked down and you can't make changes uh especially on that state and federal side uh because when June 30 comes there's no more adjusting state and federal funds so there was no correcting that transfer after the fact but again no dollars loss just spent out of a fund you didn't have to spend it out of can you give us an example an example on that like what local funds went to pay that federal funds could have pay well it wouldn't it wouldn't be necessarily an exact amount like I said the $20,000 example you now instead of 98 let's just say it was Title One their port because it was indirect cost across all federal grants so let's just say 20,000 of it was related to title one you just had 1,20,000 to

024spend out of title one so your expenditures total it wasn't like this EX exact dollar went to a salary or went to a supply it was just the availability of funds increased for each of the federal grants by the amount that was moved in okay and we use local funds when we could not that's right so uh uh there's a hierarchy of how you spend funds federal state and then local you just moved local up the hierarchy to spend first you don't lose any federal dollars uh there's a there's a huge push this year um DPI wants funding years as part of their account code because allotments carry over some allotments you have for 18 months some you have for 27 now your budget uh has to show that you're you it's never been a

025problem every every District I've ever worked with for 22 years has never left Federal monies on the table but now you can be sure of that because the federal grants fund now has three times as many account codes so that you know what is $ 2023 what is 2024 and what is 2025 um but again those monies all those allotments spent down to the penny to the tune of you you write the last bit of it on a paycheck for a title one uh teacher assistant now the rest of their pay comes out of local or comes out of state so um again the uh the there was no dollar for dollar like I can tell you what dollars went towards what it's just the dollars that went into that program then were fully spent

026out of that program but again you essentially moved like local funds to be spent first in the federal grants fund but you're again still spending all of your federal grants money including the money you transferred I have one more question too on page on 14 yep I just would like a little better understanding on the local funds because I know you're saying that this is our local fund we have 2.2 million uh 2.8 almost 2.9 what can we expect to have in that fund balance at the end of the year so if you look at your fund balance in that First Column you have this assigned for subsequent years expenditures of 68,000 right now for the 2425 year your budget expects you to use 68,000 so that e e e 1% in comparison to 7.67%

027for proficiency turn on the back EOG proficiency snapshot this is fall 2023 compared to fall 2024 math one last school year was 20 students proficient this year 50% proficient showing the difference of positive increase of 30 30 percentage points math three was 37 last fall this this fall was 59% Engish two was 55% last fall 50% this fall with with a negative differ five biology cannot be compared due to the roring of the standards so we do not have B results though they will be released next fall under exclud Improvement updates teach your goals our staff Comm staff School staff communicate school by Behavior expectations that are understood and achieved by students and staff provide positive behav support we establish schoolwise expectations practice to ensure all stakeholders are aware of expectations that is a day-to-day

028fight um we conduct grade level assemblies to review R teach expectation review displine Trends to identify opportuni to improve School culture and climate we do that each semester um the school reg looks at school performance data and arreated classroom observation dat to make decisions about school Improvement and professional development needs the instruction body in the high school is monitored for performance-based objectives agenda lesson plans aligned to the CRI to increase student engagement and appropriate time management for pacing we ALS we are also creating a formative assessment model with teachers to assist with this ma instruction under curriculum updates teachers are following Curriculum maps and pent guides created this past summer and making decisions as needed the AIG and secondary curc department at central office are working together to meet with dpi's honors implementation requirements while

029with with support of ban administrators and the instructional coach is creating and revisiting pacing guides while the AIG Department helps integrate rigor into honors courses ongoing professional development for counselors and CTE team regarding Career Development PL in collaboration with the secondary director and the principal the instructional coach provides professional development on various topics during planning periods teachers and administrators are attending ptech professional development opportunities to increase that knowledge and collaboration with other professionals we have planning differentiation strategies for teachers to specify to to specifically increase rigor in all classrooms uh teachers and administrators will engage EV many training to build capacity to build Capac data data capacity levels our Ela science his teachers are part of the reading apprenticeship where this helps us bring more literacy into the those those informational text areas to help

030ensure our students are growing and our math a departments as un arew a part of lead learn common form assessment training common form assessment training that is my presentation to you I've had one question I have one up oh I'm sorry I just wanted to uh also see if we can clarify did you mean um two questions per person yes that's what I thought we okay my uh first question to you is about the teacher assistant what area is that EC teacher assistant no that is not exception children teacher assistant that is a teacher assistant we use a general teacher assistant we use for credit recovery which which we've gotten that cover in ability okay and can you EXP explain to me the Evas that uh how is that become effective and I do want

031to say congratulations to your staff on the change from the fall of 2023 to the fall of 2024 that is impressive thank you so Evas as you know through S helps us look at accountabil growth so many people focus on growth but Evas also has an instructional component that helps us tell us what level of modality of the instruction impact certain students in the classroom and so I had opportunity the past couple weeks to go to the evos university to learn more about evos evos helps us track students make sure we categorize students and right and make sure we have the best that every student can demonstrate growth the concern is there's proficiency and there's growth evos we have to build the capacity of understanding how evos work so that we can understand how that

032impacts our instructional strategies so that we can ensure student growth are being maximized Evas has changed sometime over the years and so I found in myself to be a great leader I need to go back and understand some things so therefore I can bring it back to my building and help my teachers with extending that capacity learn EV particularly teachers who have not gone through a teacher preparator program as well as those that are haven't has been a time since that we're in that teach prepator program so we have to continue learning as Educators you done uh yes Mr Stokes I know the um the teacher assist position is probably really important because I'm sure you need some recovery so we got to jump on that my goal to have a candidate coming to you

033next Bo meeting okay so we covering with the sub right now I'm covering that um with the sub right now anyone else thank you m thank you good morning I am of course the extremely proud principal at Oakwood Elementary um so we will start with school celebrations under our academic achievements um when we did the school Improvement plan we did not have this data from the state yet so I did want to share one teacher um exceeding growth in Reading based on the Evas data for eogs as Mr Stokes just eloquently put about evos 12 teachers met growth in reading math and science based on Evas data for eogs um one teacher exceeded growth in Reading based on Evis data for dibles which is our um reading program through the state and six teachers met

034growth in Reading based on Evis data for Dibbles now will say that for that part for the Dibbles that is only rated for our K2 teachers um our staff recognition Mrs Graves and Mrs Haney received our fully funded 2024 bright ideas Grant titled every child every day and it provided our counseling program with resources materials and Elementary appropriate books and manipulatives which will be used during weekly life skills classes as well as small group and individual sessions with students additionally these items will help provide behavioral and emotional support for our students who often struggle in school um Community engagement we do have an after school club professionals club that is spearheaded by our nurse nurse um Amy Carter um and they meet once a month first grade also hosted a community helpers day um back

035in the fall upcoming events that we have already scheduled on March 20th which is coming up soon we will have a math and science night on April 15th we will have a transition night and um science fair and May 15th we have our EOG night that we will have activities for our students in grades um our school data update so we if you will look at the chart that is provided for kindergarten for our Dibbles is our first column this is our reading our Boi grade level proficiency was 43% um our middle of the year is up to 66% for kindergarten and I ready which is what we use for math our Boi grade level proficiency was 100% and so was our Moy grade level proficiency for first grade our beginning of the year grade

036level proficiency was 62% for middle of the year it is 50% for I ready grade level proficiency at the beginning was 73 and middle of the year was 82% for second grade for dibles the boy grade level proficiency was 54y was 49 for already ready at beginning of year was 66% and for middle of the year was 68% and then we move to third grade for Dibbles the boy grade level proficiency and I'm sorry that split on the back page videoy grade level proficiency was 47% and Moi was 39 and for I ready boy grade level proficiency was 64 and Moi was 70 and then if you go across this is where we start our North Carolina um check-in data is in third grade so for math their fall Benchmark grade level proficiency was 12.9%

037for winter it was 22.13% for reading our fall Benchmark gray level proficiency was 33.33% and then for winter was 30.3% for fourth grade if you go over to their I ready we have their Boi grade level proficiency at 70 3% Andi at 83% for math we had our fall Benchmark grade level proficiency was 18.8% Winter was 12.15 for reading we had a fall Benchmark proficiency of 54.7% and winter was 54.9% um for fifth grades I read which is that second column or third column the Boi was 70 and thei was 78 for math our fall Benchmark grade level proficiency was 6.8% and winter was 11.9 for reading our fall Benchmark proficiency was 18.85% and winter was 40. 55% um science physical science grade level proficiency was 78.1% and their earth science gray level proficiency was

03879.8% um and then from our school Improvement updates our strategic goals um for our first one we are conducting weekly data Dives um with myself and Miss Reagan to look at reading math and science data for fifth grade um reading and math occurs across all grade levels fifth grade we hone in on that science for our second goal that's listed here a parent survey was sent out on February 24th to get parents um feedback on parent events that they would like to see um occur at our school time frames that are beneficial for them so we can offer more availabilities across the board to accommodate more of our families um and then the last one core instruction is being evaluated weekly to make sure instructional changes are made as needed um and then our curriculum

039updates if you look at our Boi School proficiency overall for mclass um at the beginning was 51% at Moi it is 52 for our I ready um tier one and tier 2 Data Boi School proficiency was at 74% M was at 80% um our teachers have just finished um looking over for the 2024 25 Ela curriculum adoption they were able to review each of the materials and provide feedback and then upcoming professional development we have corrective reading which is March 31st for Select Staff and then fifth grade math teachers are going to attend Dillard math PD with Marty kin thank you thank you question black um with the dibles and the I ready proficiency why is that a difference when I look at you know when you're giving it out already is different than the

040dibles already is just math where dibles is reading okay beg on your parent survey did you you have a good response um the last time I checked it which was last Friday I had about 10 so we're putting it out there and then I also am going to put out a message I have um actual paper copies in the office so the office staff knows where those are in case a parent or family member comes in and they would rather do that than you know some of them may not be text Savvy to do the Google form so we've got it in multiple ways for our families um if I don't have enough um feedback the plan is is just to make copies of that and send home in our Thursday packets because we send

041Thursday packets home weekly I may have more than two hope it's matter you me some time Wonder know where we limited um I ready is that only done at school or kids has to do that at home as well um for us the I ready is just the um diagnostic so they do that at school okay so no it help okay and then can you tell me a little bit about your tutoring that's taking place at oood so we have two tutors that split the position for the week um and they both are there three days a week so they're both there on Wednesdays together um we have created strategic plan so that they go into pull students from every classroom or grade level um based on weekly data so it could be very fluid

042their groups don't maintain students like we give them time to work with groups of students we retest we remate um and so they're providing that we also have an intervention block that is built into our schedule and that has been built into the schedule since day one um and our teacher assistants in kindergarten and first grade they actually come out in periods of the day um and they go into the other grade levels that don't have teachers assistant support and they provide that intervention time as well so during that block not only are the teachers providing the intervention tutoring the Tas are coming in and pulling students out so each classroom is assigned a specific te teacher assistant to provide that as well my last questions on math so you said the teachers are going

043to meet with Mr ersin or they've already done that it's coming up okay is that scheduled for all elementary or just Oak um what I I mean I would have to refer that question to thank you good this yes on the dibles so I see that there are some significant changes from the beginning of the year to the of year I'm I'm sure you all have already taken a look at what may have caused that um deine in the proficiency could you just share some of the things that you all were doing to help those students um we reached out Miss schaer who is amazing she actually did the data Dives with the K5 teachers um looking at Dibbles and so we looked at setting goals and what interventions that these students needed in the

044actual Dibble system there are intervention pieces so the teacher assistants are pulling those particular interventions from the system as well as our tutors to provide the students the additional support that they needed in those specific areas that were noted lower um we have typically seen a drop in first and second grade historically between Boi and Moi um because as the year goes on the scale scores um increase so as they increase sometimes it's harder for them to reach they're still showing growth the individual students are still showing that they are growing it's just they're not meeting that Benchmark so we're trying to work on what do we need to do to provide them those interventions to reach their benchmarks and also our EC resource teachers are doing an amazing job as well as providing that

045support when they pull students as well anyone else okay um with the academic achievements U for your staff was that for last year or for this time Evas is from the the previous year um and so the state when we did our school Improvement plan they had not published the results of that yet so I did get that I believe it was in mid November when we when we received that um I will say the teachers at Oakwood they watch for those emails for Evas data because they not only do they look at that for accountability measures for themselves but then they also go in there because now um in Evis there's a predictor that we look at to provide those students that we see are right there um on that proficiency Mark to try

046and provide them as much additional supports as we can to get them to that proficiency well congratulations to that thank you anyone else all right thank you m thank you good morning I'm a little stuffy today so I apologize all right um so when we um looked at academic achievements for South um I went ahead and listed the school Improvement goals there so I wouldn't so you can sort of see um where those align throughout um our uh template here um one of the things I really want to highlight is that first bullet under academic achievements um 73% of our fourth grade students um demonstrated more than 50% progress toward their annual typical goal and Oni I already and that's just for Math and then um 47% demonstrated more than 50% toward their annual stretch

047growth so and already you get a what you should grow in a year and so right now we should be at about 50% if we were on track so 73% of our kids are beyond that and that was a win and I'm going to explain a little bit more about why that's such a win and then for there's a stretch growth so it's beyond meeting a Year's worth of growth and 40% 47% of our kids are more than 50% um um on the way to meet their stretch growth which is a win and I'll tell you because these particular students who were in third grade last year eight of those students eight of the 31 students were proficient on the EOG and 73% of them are making a Year's growth now that's going to impact

048us I don't think 73% of them are going to be proficient on the EOG because that's not necessarily their growth is based on where they started so your Baseline is not the same as the next persons um but it is indicating that that many those kids are going to grow and demonstrate growth and possibly quite possibly hopefully exceed growth on the EOG um which is going to be huge um for it's a huge win for our teachers and our students at um South right now eight of these students were proficient on the third grade math EOG 16 of them um we predict will be proficient on the math EOG so we're going to double that this year of these same students who were here last year a double are going to be proficient on the

049EOG this year um is our prediction based on um classroom data and check-in data and then um I think that the possibility of having a second chance to take the EOG and math is going to really um help us meet that 16 goal so that's a huge win for us um the second bullet 23 more students scored at or above grade level on thei so on M Class than they did um on the boy um that's pretty huge we're really we're really proud of that as well um we have 33 kids in tutoring right now in third through fifth grade after school um and it's targeted to what subject level they need and they are with their own teacher with the exception of um fourth grade math is with me um we have a school

050had focus on math fact fluency we purchased out of Title One funds a program called a reflex when we got here and so that's for students in first through fifth and it targets um fact fluency with addition and subtraction in and division um we celebrate those wins um there's certificates throughout of kids um solving thousands and thousands of multiplication and addition and subtraction facts correctly so um our teachers have really gotten behind that um we do we have a fact of the week every week I send out the weekly news and we uh reinforce that for our we started with K2 and then 35 but prek has jumped on board too and they're learning as MTH fluencies which is really cute um teachers do a really good job of communicating individual academic success with families

051and you can see if you jump down to community engagement um we purchase talking points I know that I think it's just DIY and South who use talking points that we purchase um and I have some data to support um that we've really taken advantage of that down there and that's how most of our um teachers do communicate they'll send photos to families um but they'll also just send a quick shout out um to families about acemic success the things that I can't tell you about in numbers I wanted to hit real quick here um when I stepped into South um I you know you guys approved me in April and I was already ready to come to work um I spent some days there and I knew my biggest goal was going to be

052hiring people um one of my most um one of my most proud achievements for me all these other achievements are not even me they're the they're the teachers and students itself but is that 0% of my 3 five staff um was filled with certified teachers um and now all of them are filled with certified teachers and that's a huge win and I think our data is speaking to that and that's something that I'm very proud of um based on I went ahead and did the 2526 and tent form and based on that I know that I have a a teacher retiring and I've known that all along and we're going to celebrate that and maybe fory a little bit but um only one employee is planning to leave based on the intent form and I

053think that you guys all know this stability is what's going to make a school grow and that just makes that makes my heart Happy um and so those are things I can't tell you and the last thing I can't tell you with numbers is how hard our kids work our kids work hard for their teachers um the the um office referrals are at a very minimum and typically are not in third through fifth grade um our kids come to come to school they work they play but they work hard hard for their teachers and it shows um there is I would say when you walk in the third through fifth grade classrooms there's this um I don't know culture of achievement they want to they want to work hard and I'm very proud of that

054and that's come from a lot of work from our teachers okay um are yall okay if I skip staff recognitions okay just because y'all I know y'all read this we read this I know okay all right so I do want to hit Community engagement so talking points is some I had used in my previous school um before coming to casell County and something that I really felt strongly about um thankfully with Title One funds I was able to purchase it and this is our most updated um data we've worked really hard to update our power school information um in the last month with families and so 99% of our families are reachable via talking point so that means either they're on the app or it goes directly to their text so when we send a

055message they get it okay now in the last 30 days our my staff has sent 1,8 messages to family I think that's huge and then what's even more huge I think is um the families have communicated with the staff 865 times so I think that's true and that's the celebration of our families um and that's all I'm GNA say are youall okay if that's all I say on community engagement right now I got a long list of stuff okay thank you all right um I'm gonna skip right to data that's okay all right thank you okay so um Stokes really hit Stokes and um Robinson hit a lot of my points but one of the things that I think I'm that we came into is this growth data so I made it a little bit

056big I know it is very tiny um I'm at the age of readers and so I would not be able to read this without them so I made it a little bit Bigg so I just pardon me if I explain something youall already know okay I'm sorry okay so this green line is where we want to be for growth okay now I recognize that growth is only 20% of our school um performance grade but it's huge for our teachers it's huge for our kids because growth is based on your Baseline as an individual student not proficiency if you came in here and you get here you've grown if you came in here way above that other kit and you get there you've grown so it doesn't matter where you start we can identify growth all

057right so for last year so this is our Eva from last year um these yellow ones represent where we were last year we had a 3 point I think it was 3.4 negative 3.49 growth Indy for science so our fifth grade students and that's based on their fourth grade math and reading score combined it's 40% math 60% reading um and so it means that we we can do better we can do we like it I mean honestly we're starting out in a place where we're going to show growth this year um our math we were at a negative 2.56 growth indic our growth index and then our reading was a place where we made growth we met growth we didn't exceed we met it because anywhere within that negative two to positive two you've met

058you have to go beyond to exceed it and to not beat over here and thankfully our reading our 1.3 growth score balanced out the negatives from math and science to let us meet growth but what happens is that when you look at our school um performance grade the two things that hit me the hardest are not the D um the two things that hit me the hardest is that right under it in tiny writing it says consistently low per low performing school and then it says consistently low performing School my goal is like my main goal coming here was that we don't have those two things written under underneath whatever letter grade is on there I don't want our students to be defined by a low performing school or a continually low performing school and

059the way to do that is to the way to get that removed is not not necessarily to change your letter grade because that's really hard that's a 15-point scale and we are one point away from being an app and we won't be this year we won't be um but exceeding growth will get us off of that list and I think just removing that message to anybody who's looking at South will be a huge win for us I think that this data shows these two bottom graphs show that we're we're there we're going to get there um so in I didn't include fourth grade because there's nothing to compare them to they don't take an assessment that's standardized in second grade so we don't have any comparison data so I just included fourth and fifth um

060but if you look at that the graph that's fourth grade it says that based on evos projections and evos gives a projection of um you have a 40% or higher chance of making at least a three on the EOG um Evas says that in Reading in fourth grade only nine of our kids are projected to pass um based on consistent work am I over my 10 minutes I'm sorry like pull me off the stage if I am um okay but nine based on our data check-in data and classroom data 13 and that doesn't seem like a big jump but when you're looking at small numbers that's a huge percent jump and percentages are how our um school performance rate is calculated um math we're um predicted it's actually eight um I know that says nine

061but it's actually eight one of those kids no longer goes to South um they didn't come back this year um and we're at 16 um that we predict to pass and then when you look at the bottom um that's science we have because of their reading and math data in fourth grade evos pred predicts none of our kids are going to pass the e oh we got that um we're looking at 21 of our 33 who are predicted to pass and that's based on um the the high the hardest um typically the lowest scoring section of science is Earth Systems which is weather and our kids this is based on that um check in I think that is all okay I have one okay uh on the front sheet uhhuh it says your tutoring m

062is after school yes all right now when did your tutoring start February in February okay in February yes M beg you're talking about your Visa talk points I know one big thing has always been said it's hard to get in touch with parents because the numbers are not aate would this right here tell you when you send a message if that phone number is no longer yes and that's part of why we sent out we just made a a new information SE sheet and sent it out because of our percent of appearance that um you could tell if they blocked it you could tell if they can't read it you can tell if they read it you can tell if they read it via text message or if they've downloaded the app and they're engaging

063so that's one of the things that led us to um go ahead and mid year update our information because I think our parents information some of them is you know constantly changing so they have a phone they can't see yes wonderful and the other thing is we those messages I can see them so I can support teachers with this not because I'm like micromanaging but it's a celebration hey Miss Amos sent this many messages this week and you know celebrate your kids exactly I think that's very impressive um for your staff to have done that that's 108 that's congratulations 30 days 30 days in 30 days that's a lot of contact uh also the of is based on what you're saying to us and the data that you're using and that evos that you are

064going to show more growth yes that is thank you thank you thank you on talking points I just wanted to understand a couple things so I know that they can send it out to the whole class can they send it out to an individual so it's it's actually wonderful so even if you send a message to to the whole class when the parent responds they only respond to the teacher right but what I'm saying is I guess if you have a student that is not doing well can you send it just to that parent yes and then can you send it to a blast to everybody as the principal yes fantastic then my other question on tutoring is are we Le are we missing anybody because it's after school is everybody that wants to come

065and get in tutor and able to come transportation is not an issue Transportation has not been an issue no um when when we sent out the letters um and got them back I made personal phone calls to any parent who didn't send the letters back and like if they're not coming it's typically dance or so you know like something they already have but we have I would say we're over 80% of who needs to be at tutoring like we were very targeted um in this very thank you yes um you may have mentioned this under your current data getting back to the um your um School data updates did you say you were using your current data include checkins is there any other data that you are Ed so classroom assessments yes and um classro

066performance but a lot of check-in so I will say um on this check-in data we're looking at a class average and so um I look at individual kids so we have a student data sheet and I look at individual kids percent what they're getting percent correct and compare that to what they get need to get correct to like a third grade kid needs to get set 75% not percentile but 75% of the questions on the third grade reading EOG to get a three it is very high stakes it is very high stakes so each of those have a different each grade level and each subject have a different um roundabout percent a kid needs to get right to be proficient so I use those and compare them to and I say I but our teachers

067use those and compare them to where they are um consistently scoring to to determine who is going to predict I mean it is a prediction to predict who's going to be proficient on the o anybody else on anybody else you said that your discipline has decreased so I don't really know because well so with an interim principle last year thank you um that we don't have you know the data is not necessarily there that would be there power school so I don't have like a um but I know that we don't go on discipline calls we did some and I shared this at with the school Improvement um team originally but or with our first update but we use third through fifth is really buying into something called setting limits and it's an old book

068I mean it was it's from a long time ago but basically um they there's they incentivize um work completion and learning behaviors and our kids I mean I mean they're so busy they don't have time to misbehave honestly these teachers are fabulous um in third through fifth grade and I would say that about all of our teachers I mean I think most of our discipline comes from the lower grades um like kindergarten PRK where we're um and it's just a misunderstanding and it's a you know thank you anyone else all right thank you very much okay thank you thank you [Music] mrti good morning how you doing good morning um I'm Avery artist principal of North Elementary um and I'm doing mine digital I have my papers and everything laid out um our academic achievements

069um as of Friday um I third grade team um did bring home the championship title for the um multiplication Madness um it was we we got it together at the last minute because it was some oversight when it came to the emails but we they did a great job and pulled it through um as as far as other academic achievements um our staff are really um they're making it happen at north um they definitely are um we do offer tutoring daytime tutoring and after school tutoring uh that has been um I think a big success so far um we haven't had any transportation issues because I told the staff if I need to drive a bus I I'll drive the kids home if it came down to it but none of the parents said that

070they needed bus transportation um other staff recognitions um I don't have any specific staff recognitions um I think the staff that I have currently um they come in um they give it the 10% each and every day um and they're all about trying to impact the students that we serve um as far as Community engage engagement um we've just finished up our third kind of round of getting the students haircuts our young men's haircuts for picture day dance whatever we have that um that are coming up so this is our third time partnering with um the barber shop in Danville and um they make our young men feel feel very well when it comes to pictures and and different um things such um such as that um as far as communication with the uh Community

071um we definitely try to keep our Facebook page updated um it has grown this year a lot um a lot of people you know are liking the post comment and doing things like that so it's definitely reaching out to the community um we also encourage um our families to of course follow the Facebook page we encourage our families to um attend our um School Improvement team meetings um which I understand people are busy and things like that um so typically it's just the staff members that are there trying to you know get things squ away but parents um in the connect ad message I do let the parents know that they're more than welcome to attend um several churches in our community uh have been very generous um they've bought you know things from schools

072supplies hats for the kids in the winter coats um essential items socks gloves things such as that um their kindness and commitment helps us ensure uh that our students have the resources that they need every day um we do have a list of upcoming events um we got a math and science night that's coming up on March the 20th uh we kind of changed it um over the weekend to like a math and stem night um because we do have um one of our families um that on a 3D printing company who's going to come in and kind of show the students how to do um some 3D printing um we have of course our Junior Beta Club induction that's going to be at the Civic Center on April the 10th um we have a

073couple of um musical um you know things that are coming up with Miss be our Music Teacher um our K2 will be putting on a u a music event on April the 15th and 16th third through fifth grade we be doing Finding Nemo Jr um on May the 14th and the 15th um we have our black and white ball which is kind of our dance for um our fourth and fifth graders that is going to be on um uh let's see that's going to be on May the 16th we did just have um a dance this past Friday night so if you all missed it you miss some fun with the kids they they definitely act crazy around there when it's time for dances um in addition to that um we have the fifth grade

074D graduation I think on your paper it just says fifth grade graduation that's the fifth grade dad graduation at the Civic Center on May the 19th um our field day of course is May 23rd we're going to have a block partycolor run on June the 6 um our Awards day will be June the 9th and then our fifth grade um ceremony will be on June the 10th um I included at the bottom here our checkin data um I didn't go through our our M class and dibles um I K2 group has been doing um a phenomenal job growing the kids and getting them where they need to uh where they need to be um second grade has being a little rough with some things um only because they are a new team I only have

075one teacher that uh who was in third grade last year who's the team leag for second grade so it was a little rough starting off U but things are definitely um on the path where it needs to be um if you look at the check-in data um that I have at the bottom I put the for each grade level um and the subject area so the first one has the third grade math um for the first checkin and the second checkin those are overall class averages those percentages that you see um so at when you're looking at it some of them U the percentages may have dropped down um that could be due to for example third grade math the first check-in covers measurement and data um and numbers and base 10 operations and algebra

076thinking but the second checkin includes geometry so it takes some problems out of that first check in and start adding some geometry problems and things like that so if you see a blank spot in between you know one of those areas that means that it wasn't tested on that first check in um when it comes to third grade um uh third grade reading um I hope you can see our percentages for that as well um in language it went from 46% up to 47% reading for information went from 36% up to 50% um reading for literature is 45.4% um it dropped down a little bit to 38% um I didn't dig deep enough into that to see if they offered less problems for that and that might be the percentages drop um when it come

077to fourth grade reading um our language went from 61 to 46% I did look at that data and that was due to um not having a lot more questions on that that they did on the first check-in um reading for information did go from 47% up to 53% reading for literature went from 48 um to 62 um and then of course you can see the data for fourth grade math um there were four things that was tested on the first time around um and then on the second check-in there was only three um so on the second check-in for fourth grade math geometry wasn't tested on that measurement and data wasn't tested on that second checkin uh fifth grade reading um reading for language went from 71% down to 56% um however reading for information

078went from 41% up to 52% reading for literature went from 53 up to 60% there uh we have a uh a close eye on our fifth grade reading because um our student kind of dropped down a lot of fifth grade reading last year but they're definitely improving this year um for that class um our um our fifth grade math um of course at we just got the new teacher back in January um so those numbers are kind of kind of low right now but that teacher is definitely offering um after school tutoring for her students as well um to kind of help support and to go over some of that those things that they might have missed from first semester um our science um science is kind of um over the place with that our

079first checkin was tested on two things and the second one was check uh was tested on something totally different so you can look at the percentages that are there as well um when it comes to uh to evos um our goal is to um get those fifth grade numbers up to where they need to be this year um across the board I told the staff that we need to be at at least 50% of our students being proficient um if we hit that Mark um um I think we'll definitely be at a at a c school for this year coming up um when it comes for school Improvement um you all acknowledged Miss schaer earlier she has um been phenomenal with our K5 um K5 teachers definitely covering the fly leaf program the you fly

080program that is offered in Reading um she's gone in to model that small group instruction for all grade levels um and the teachers have definitely benefited from that um Miss Barefoot has has been providing ongoing support and modeling lessons for our AIG students um so she's been in the fourth and fifth grade classes they are going to be uh going on a field trip coming up next month um to Greensboro I think it is um so she's definitely being there to support the AIG students um when it comes to various things um in addition to that we do have um tutors that pull some of our AIG students um a lot of times our uh we we offer so much support to our lower level students that we forget about our AIG students St so

081we definitely have tutors that come in um and pull some of our AIG students to kind of prep them for the fourth graders for fifth grade and then the fifth grade is to prepare for Middle schooling um Miss beavers has been providing um ongoing support not only for myself but as well as for um our our reading teachers to come up with a a solid a solid reading resource for next school year so they have um the teachers have given their feedback regarding that as well um at the bottom I put um our three School goes um we've implemented um mtss tier instruction uh so we do have tuers that pull out um those mtss students um definitely the tier three students those are our our lower performing ones the ones that need more support

082um those are the ones that are behind you know two or three grade levels depending on what grade they're in so they're getting that support there um the other goal was regular communicating with parents and Guardians uh we do send out the weekly connect ad messages uh emails text mess messages um post on the Facebook page of things that are going on um when it comes to data we are having a growth party this Friday um those are students that have shown growth um from the beginning of year assessment to the midd middle of year assessment um so they're going to have kind of a popcorn and movie day on Friday um today the teachers are tallying up how many students um in each one of their classes that have shown that growth um so

083that we can prepare on Friday um the third goal was that um the school regularly looks at school performance data um and aggregated classroom data um we do um we do have our data div just like Oakwood Elementary has uh where we're sitting down looking at the data looking at our Evo data um and going over with the teachers what students that um that we need to you know what where they need to get to um our High kids are the ones that can really tear our scores up because if they are predicted to pass and their score drop um that can definitely mess up um when it comes to our school report car um for example if you have a kid that's predicted at the 95th percentile and they drop down to the 70th

084percentile well they may have pass the test but they they showed negative growth and that's where that that damage comes in um so our goal is to grow our low kids get our middle kids over the hump and at least maintain our hospitals um any other questions for me any questions you you mentioned the tutoring now is yours during the school day or after school we have both both we have both okay explain that to me though so we have uh we have three tutor slots during the during the school day um and it's filled in by various retired teachers um Miss Jeff does one of them that she's here the whole time okay um Miss mcneel before her health kind of uh went down she was doing one but now we have two people

085covering her spot um and then the third one we have um I total of three tutors covering one that's covering on Monday and Tuesday another one Wednesday Thursday and then one that's coming in on Friday very than yeah M black how many students do you have to the after school after school tutoring um we opened it up for second through fifth grade because our second grade students were um they they were in and out of teachers in first grade so we wanted to give them that support in total I would probably say we have about probably about 70 75 students wow yeah about 70 75 second through fth grade so how many um teachers or Personnel do you have stay after school I have for second grade I have um I have two that stay

086for second three stand for third two stand for fourth and three stand for fifth that's great yeah that's very good Miss beg you have the phone same phone the um technology to talk the that s i I don't I'm not familiar with that um no I'm just used to the the regular Old School Blackboard sending out the messages um I mean I think it was amazing it tells you you know if the number's not right I just think that's amazing that maybe something need check in for well blackb tells you if yeah it'll tell you you just have to I don't know how that one works if it's easier but I've had to go in and kind of like uh if a phone number got deactivated say they didn't pay the bill for some reason

087you got to go back in and click it so that it will it will pop back up that's good because there's always concern of not being able to get in touch with them yes El thank you sir all right thank you have a good dayk good morning Dr mois St Creek elting um thank I want to say thank you for coming to our listening tour um I didn't get a chance to um say that yet only to a couple of people but um and today in our present in my presentation um we'll start with the academic achievements and I'm not going to read every single one of those but um we have the check-in data which you know we have initially when they're tested they're tested on certain areas and then the second time they're

088tested on different areas so sometimes when you compare like apples to oranges it's um kind of difficult to see but in those um check-in data you could see that a lot of the students did make somewhat growth um there and we did challenge them um and give them goals on um happy numbers check-in data dibles as well as already and rewarded them and the teachers even based on the growth that they had there now happy numbers is our math Assessment program that we have we also use IR but happy numbers has a school and home program that they could use that targets the deficit areas that the kids um individually so you can see that um you know kindergarten all the way up they have made significant growth to the middle of the year um

089being at or own grade level there and dibles are um kindergarten and fourth grade um have had significant growth all the way up um from 21% to 26 23 to 27 now with the second first and second grades in the middle of the Year we're kind of seeing what a lot of the other schools are seeing um even though the kids may have potentially made um a 100 points growth um they're still not at the middle of the Year expectation for on grade level so you'll see that um there then already um at the beginning of the year kindergarten was on eight is up to 22 first grade 10 to 17 um zero were on grade level for second grade and then they went up to 24% 5 to 18 for third and fourth 15

090to 48 zero were on grade level for fifth grade and then they're up to 14% now um for our staff recognitions um we have given out the awards of Excellence to Miss Victoria Galloway she's our fourth grade teacher and um Miss Sharon Jones she's a TA that we have at the school and she has filled multiple roles um with our TA being out she steps in and does whatever she can um the classified member Mr Andy Stanley is our head custodian and he does a lot at the school even down to buying the kids ice cream so he goes above and beyond cleaning everything and taking care of us at the school um Miss Casey Evans is our media specialist um she's our testing coordinator and she um helps a lot with um testing mtss

091a lot of of roles that with our small school that we have to Encompass there um for the community engagement we have hosted um a variety of events focus on on engaging families and students um we shared about our Title One program in October um we also had um Title One Night where we hosted um the pirate theme literacy night as well um we hosted grandparents lunch in Fall Festival Thanksgiving lunch and math night we also have a science stem night coming up um with the community and engagement we also have every Friday we have people from the community to come in volunteers to help um on our Super Science Friday events that we have um it's a lot of local Partnerships that come in and share what they do and get the students excited

092about um their talents their businesses and those types of things there um another portion of the community engagement has been the grants that we've received so recently we got a grant for $25,000 for the steam after school program that will run from February well it's running from February all the way up until next year in February um so it's kind of like when you get the grant a year for from there um we uh secured 22,500 for um from pedmont Electric for Multicultural books and expand our outdoor Garden area and I forgot to list this one on there but the NC Arts Council has had um they have a drumming Residency program where a local artist from Asheville he comes and we have been um awarded $10,000 for him to come in and expose the

093students to um drumming and musical Talent since they only have music for half year um upcoming events tonight we have a PTO fundraiser at Rio Grande so y'all come on out it's from 5: to 10 pm um in yonville um we continue hosting our steam Fridays which I talked about already um and also we hosting host Rising kindergarten students and kindergarten registration which is on April 30th as well as has um a sponsor volunteer breakfast which will be April 3D we've had a number of sponsors and volunteers whether it's Church they do um work around the school um donations um and volunteers that have come into our school to make it the place that um it is so continuing on down to the school data update our Benchmark data only um we will explain that

094I explained that overall the um check-in number two two shows overall Prof proficiency increases in fourth and fifth grade reading third fourth and fifth grade in math and our science we saw a slight decline um in our check-in benchmarks because it was tested on different areas so the students weren't as strong in the um second area there if you go over to the um second page P you can see that third and fourth grade had a slight increase of 2% and fifth grade the number of students working at or above grade level increased from 15 to 45% um so that's a growth of 30% there for those fifth grade students and our school Improvement plan updates um the this right there our free and school Improvement goals improve Implement opportunity Gap sorry eliminate opportunity Gap

095and um we have implemented I talked about before our PBI schoolwide expectations um so the students um can understand the behavior expectations um evidence of progress toward this includes um the PS excuse me um positive PS quarterly celebration student recognitions and in um schoolwide implementation of the Educator's handbook to track student Behavior we have a decrease in buz suspension this year um sure um thank you and also in suspensions overall um due to the expectations last year when I came in I had to get the behavior under control and this year um excuse me we have had a decrease in the behavior incidents that have happened on the bus as well as at the school um in mtss we do consistently review the student Behavior as well as their attendance and academic progress so if

096they have a significant number of tarties or significant number of absence we work with that family we give them attendance contract as well as try to Target and support them in any way that we can to get their students there on the second goal improve school and District performance by 2027 um we're focused on um improving this performance by regularly communicating with parents and Guardians about the expectation for them as well as their students and helping provide additional resources for their students to work work with at home and at school um evidence of progress toward this goal routine communication between the school classroom and home this includes our Marquee um phone messages through the Blackboard portal um as well as Flyers face-to-face parent engagement and our Facebook um social media to extend out the communication

097as well there um we have PTO involvement and monthly PA meetings volunteer opportunities uh for schoolwide events and classroom support and then moving on to our third goal um increase educator preparedness to meet the needs of every student we're focused on meeting these needs um of students by regularly looking at school performance data and aggregated classroom observation data um as well as professional development so um evidence of this is conducting data Dives for mclass I ready happy numbers and NC checkins we do those weekly um facilitating many professional development opportunities monthly um during the staff meetings organizing professional development on required work days to support instruction um change and implementing research-based instructional practices and resource for our C curriculum updates um we have small group support from tutors which started in January um strategic implementation

098of informational Tech sets which is a a a large portion of the EOG we incorporated that into our small group so the students can get targeted practice on that with the small groups and with the staff there um and as well as PLC discussions um each week professional development opport unities based on staff needs um as well as walkthroughs so the topics are listed there I'm not going to read it all to you um but each month on our teacher working condition survey last year we looked at the data from that and I think letters had been a lot of the professional development so we wanted them to have some additional professional development targeted to where they needed it um so we did Target multilingual Learners as one of the professional development since we have

099a 41% of Hispanic population there at sty Creek so we want to continue to focus on strategic instructional practices that will help the students um and we also have taking advantage of the pte opportunities um and staff members have been able to go out to that um as well any questions I knew you had a high I didn't know it was 41% yes sir yes we have um a large Hispanic population and it's increasing and um we have several students that come in and speak zero English and so with the um ESL teacher um throughout the district well she's like the coordinator we see her like two times a week but she split between six schools so she doesn't have a lot of time to come so our teachers are using Google translate I use

100my limited Spanish and we try to engage one thing that we do have that's really great is called Class Dojo it's similar to that talking points um but it will send messages to the parents with that like text messages pictures and they can translate it there to see exactly what we're saying yes sir all right Miss I had a question about that too because I know when we did the listening tour I was amazed because the kindergarten teacher explained that she had one student that couldn't speak any English at all um does the state consider any of that on the testing so if they if they have been in the United States for a certain number of years they're no longer qualified as a ESL student so they are exited from the program and they

101know no longer receive re like resources um so you know that that is the consideration that they make um one thing that's good is um they do offer them a dictionary and re read aloud on math and science to those students um but still if someone's reading to you in another language and you don't understand it you can't really you know make a lot of progress right thank you yes how many uh are you doing after school tutoring that's my first question so since we're have a low number of students we don't have a large Title One budget for um tutors so we do not have after school tutoring but we have tutoring during the day and we have um during the day we have four tutors and um two of them are retired teachers

102they target fourth and fifth grade then we have another tutor that Target second and third grade and another one that works with our kindergarten small groups as well as supports the teacher there one followup question yes you know what percentage of your students um that's um the Hispanic population do you know what percentage is in the third through fifth grade Tes is reason yes ma'am I have to get back with you on that specific breakdown but it's a large percentage in those grades okay and in our kindergarten like coming in um we have like I think last year we had one student that came in that knew no English and we have a student now I think she thinks that I speak Spanish fluently because she always comes up to me and like talks to

103me and I will respond back but um you know to the best I can but um we'll I'll definitely get you that data so you'll know with those um upper grades and Miss V has been a phenomenal support um Miss Vivian um to help those Hispanic students because um you know to help them to feel included to help them transition into the United States as well as support them and their families I mean communicate with them because when we have a phone call it's a two-hour delay you know we have to also put that in writing so they can translate it but she'll relay that information to the parents as well she so I learned in the listen tour is not at your school but all schools that we are no longer allowing Elementary to

104take their talents on the Chromebooks on so I guess the question I have and this is really for all elementary schools we're using things like happy numbers and I ready and other things that were asking students to work on at home I mean to me if a kid doesn't have something they're kind of at a disadvantage if kid a can do it at home and kid B cannot so do we know why we quit sending tablets home especially third through fifth where we got integrated testing and they could very much use those tablet so with the happy number support we we don't require them to do it at home but we offer them um you know the service of accessing that to a lot of them have phones um and shter at home with the

105covid-19 you know I think that was the reason why we stopped sending them home because a lot of them were getting severely damaged and they weren't using them for academic purposes um at that point now if a student's parent comes to me and says that they do not have access um to a computer but they do have internet I will arrange for them to have a computer sent home so whose decision I guess was it District wide to stop sending the Chromebooks on because it stopped I guess last year it's up I think it's up to the individual schools and principles if they want to do that but for what I understand every single Elementary um do not send their decid not to do it was a districtwide decision based on principal feedback from elementary

106schools now you say districtwide what you mean on four four elementary schools no Elementary home I know I thought we got a grant so that every child could have a child that's proba we did yeah so if we're not our own I guess I'm asking that wrong you say districtwide I understand that but who who made the decision um Superintendent at the time with with the FB okay I think that was even before I came so I was just following everybody's doing I just wonder why yes sir but of course you know you all want that to change we can definitely talk about that it's an easy excuse you know I don't have it you know right okay anybody else yes I'm sorry yes so students um when you were saying students are not as

107strong from um one checkpoint to another checkpoint just for my clarification I understand there are three different checkpoints correct yes ABC or something like that or whatever the letters are so do you all decide which checkpoint as a district um which checkpoint is given first so the checkins they have the specific standards that they're going to address now in our district we have the pacing guides which the teachers are recommended to follow at times the um curriculum guys don't actually follow the check-ins exactly so I think there's some revamping going on and so that's why they're not as strong maybe in physical sites than they are in Earth sides because maybe the teacher hasn't covered all of that content yet but it's being tested on if that makes sense imch the pacing guide is closely

108to the checkpoint as yes yes and I think there's um especially with the math they're revamping them to make sure that they align pretty closely what else thank you thank you so much have a good day last but not least not least say Best For Last we show you some but I want to speak on her behalf the Chromebooks right now we Char the kids $25 if they damage books and when they take the test we are short of Chromebooks at the point in time because a lot of them are damaged and kids are take them home and you know that's going to become a problem when testing comes so y'all y'all got to be careful in what you wish for oh um School celebration I'm back hey we can always got on you I

109talked to Miss Grant about this you about to look down the road and and the other thing celebration too I'm gonna be honest with you it's easier for me because the parents that I'm dealing with either they're my former students the grandparents are my former students so it make it makes it kind of easy for me to to deal with um um situations at school and um so I'm GNA try to give you what I know and um of course Miss Bradley had another engagement because I wanted her to be here with me when we first knew that we had to come but looking at and um I'm about to go through report because there was Mother things that I want to say but I'm going to go through the report first school celebration academic

110um achievements and data that we are most recently checkins is our middle of the year I ready tests were conducted on January 27th through February 7th I already reading Diagnostics showed a slight growth and I read math diagnostic shows some slight growth according to the 2024 ebos data for students that through data sixth grade met growth 8th grade um math one met growth and recognitions our um buin a school Community new lirt amongst the staff members that consist consist of weekly reminders and staff members um celebrates and ongoing events in the community this bull pin is email to every staff on every Sunday and also miss um Chandler for building the a G um program at Dyan increasing the FFA um membership and exposure you get a chance to come there just walk with her

111and go through the room she's doing a fantastic job which is going to increase the FFA membership the community engagement all parents invited to the title one night that's going to be tomorrow to increase parental and Community engagement and all community members are invited and encouraged to attend the extracurricular activities of our various um communication plat um platforms our upcoming events March the 10th with and started today to Friday we have our book fair tomorrow is the title one math night and also on Wednesday the eighth grade reality store and May 13th through the 15 ENT University is going to bring their mobile Innovation station to us it's a stem based on mobile lab that's going to be here and where teach where students and the teachers can go into and they can talk to

112about different careers date is where um the 13th through the 15 the lab would be here at um in March 19th is our career um fair for 8th grade and then we get down to the school data update this is our ready scores the middle of the year to the beginning of the year we had 4 And1 students tested at the middle of the Year 4 409 were tested at the beginning of the year and and if you look at um under uh middle of the year we have 189 that are grade levels below we have um then a go across there were 204 were three grade levels below and four to four were second grade levels below then in um the beginning of the year was 40 were two grade levels below 73 were

113one grade level below and before we started with they were 85 were one first grade uh one grade level below so we have 54 were grade level early yeah early grade level and 43 were early grade level and then in the middle of the year we had 50 were mid or above grade level and then we had 37 that were mid or above grade level looking at your already in math diagnostic shows some slight growth we're going to go from the middle to the beginning and we had 48 students that were tested and the beginning we had two 400 I'm sorry 408 were tested at the beginning of the year we had 402 students tested and we had 164 are three grade levels below at the beginning we had 171 three grade levels below and

114then we had 46 that were two grade levels below and 58 that were two grade levels below and then we had 123 that was one grade level below and started off with 127 that was one grade level below and 48 uh early level grade and 31 our early level grade and 27 our mid or or above grade level and 15 are mid or above grade level so the school Improvement updates and strategic goals the school implements a tier instructional system that allows teachers to deliver evidencebased instruction align with the individual needs of the students across all teers we Implement ongoing high quality professional learning to equip teachers with the evidence-based instructional strategies we integrated small group instructions in reading and math we facilitate month deep data Dives in our sit using I ready North Carolina

115star checkins and various um formative assessments to monitor progress and make necessary adjustments and we monitor instructional practices with walkthroughs and focus walks the school regularly looks at school performance data and um aggregate Aggregates the classroom observation datas and uses the data to make decisions about the school Improvement and professional devel development needs we conduct we conduct regular data talks on student progress in the plcs we conduct classroom data talks with individual students using I ready and checkins as well as form summative assessments and we organize schoolwide celebration for students who meet expected growth and are ready demonstrate master real nor Carana checkins achieve and oxc on the state assessments and reach proficiency or higher units of instruction and activities are aligned with AIG goals the eell students progress the IEP goals and objectives for

116all students we are monitoring alignment between the state standards and the teachers lesson plans we are training teachers on the best practices and the research supporting instructional strategy invented in the curriculum and we are providing ongoing training on differentiate instruction the Lea school has aligned resource allocated money time Human Resources within each schools instructional priorities we have hired an instruction coach we have hired a math consultant to train Math teachers on best practices we are ensuring at least three teachers and one coach attends the fundamentals of Math training and we are training teachers on small group instructional using I ready recommendation question questions you work next year this is this is what I told miss this is what I'm G be H this what I told mrsn I'm gonna give it up come June got

117but if you in a emergency need I'm not doing of course you know I do my gig over in continue to but I'm giving up everything because it's time for me to live a little bit and I promise her that I will help her I will help her out all right go ahead Mr Wilson uh I was looking at your data can you just give us a synopsis of what's happening in the school right now because we have this is March and they will be tested in May can you just give us what's what's happening right now okay just like um last year when I was in the South I started in the in the late fall versus start man right now we're in the process of of not in the process we are doing

118um remediation during the school time and and we have the teachers to based on like you saw here the data because one the principal brought it out that your um AG kids are here you want to keep them here don't don't overlook them because they still need the extra support with someone teaching with the four or five that they're working with so in the um schedule right now we have um retired teachers like I pull from last year to come and help me out we have retired teachers Us in the classrooms right them sometimes they're co- teing sometimes they're breaking up into um small groups and working with those kids who need help you know those who are growing we want them to continue to grow and um and like I said we're speaking about

119the Chromebooks we having problems with kids damaging Chromebooks of course I'm looking at some mean sometimes they'll pay for and sometimes they won't and we getting to the point now where they um check them out in the library in order to check about in the library you can't have one out with you and those that lives in in cway County which I come here every Sunday because I teach Sunday school technology doesn't always work I I can take you to my church and I have my laptop and sometimes I do things on the computer it depends on where you are you know so we got to be careful um with the technology part too because you got to make sure that everybody every kid in the county has access to technology will be honest with

120you depends on where you are whether you get it or not and um so the the other point that I want to bring up to y'all might not know there nobody said it you know you have late buses sometimes coming in in the morning do you know that some kids don't leave my school until 4:00 they catch the bus to take them home in the afternoon I hope y'all know that okay and the other thing is by me working there I don't have all qualified teachers you know that Bo that bothers me you know we got teachers teaching this teachers teaching this and the training doesn't take place because nine times out of 10 I give you an example last year I had to find eight teachers in two weeks you know they didn't have

121any training I just took what I had and put them in the right place based on what I knew of them and I knew the area that they specialize in so we we got to feel like that when we get them we want them to stay that that's the main thing we want them to stay you know and so we got to do what we can to keep them here because it's tough on administrator you know and um and it's bad for a kid you you know you lose two administrators and one yeah it's tough on the kid you know they don't know which way to go but to look at so then you got to build those relationships and you're talking about classroom give you an example anybody knows me I walk I'm in

122the classroom the kid kid ask me Mr w why you come in the classroom so much and I said well if I'm in the classroom you're not in my office you know so so they help keeps things on to and she worked with me with me last year she can tell about some of the things that that we went through and so I'm still seeing the same things here we have to get the people here for our kids you know you know it's it's about them you know until we can get them and keep them yes then things are change and I want y'all to understand too these are my co kids here at Dill these are the on that was hit there with that Co these are the ones that lost some years you

123know based on those family that could do the instruction and work with them while the co but you got some family that can do it they know how to do it so we got to be very careful too because they doing the best they can and and I I thought I'd never be at the middle school but I do love it it's about the kids and I love anybody knows me I love kids you know so um that's why I'm there and you know I'm G do what I can to help to help out at any time so if you have any questions throw them at me you got parents um have you been able to get your parents involved now usually when we have these act activities they do come out there your course

124ball games and things like that but we want to come out for these AC academic programs and you're know only been there for like six weeks you know and so the I guess I'm more asking about the are the teachers making contacts with the parents um for as I know they are the ones that I talk to that's having problems you know and right and and some parents come over to have conferences with them okay you know and um usually they don't ask me to sit in but you know some I I do set in based on the situation you know but um I think parents want the best for the kids you know and um and and usually like I said we have big things and I'm hoping that this um this week is

125going to be full of parents based on the activities that we got going on all right anybody else thank you Jerome all right board me let's take five Mr Wilson I want to see you about something okay thank you m w thank you for all the you're doing for us and answer for coming back my [Applause] [Music] hand got one for every sh