BOE Regular recurrent meeting

001good afternoon the regular meeting of the cille County Board of Education will now come to order at this time I'll ask you for a moment of silence followed by the Pres of Alle to the flag thank you I pledge allegiance to the flag of the United States of America and to the Republic for it stands one nation indivisible andice for all first item of business is the approval of the minutes February 10 regular meeting February 10 listening to their motion M May m beg second any discussion if not all in favor raise your hand oppos motion is carried thank you approval of the agenda and motion to that effect Mr Smith Mr Miller seconds any discussion if not all in favor raise your hand oppose thank you announcements super attend GW yes board members um

002we have some outstanding students um who are joining us tonight and they will all receive um their award and so ID like to turn it over uh turn it over to Dr Morris and then we'll give out their Awards and you all will take pictures with the students thank you okay thank you superintendent Gwen in keeping with the vision of the super ATT in the board truly it is our students that make casell County Schools so great and we are recognizing tonight seven of the many students who model The Motto and mission of our district to engage all students in learning that Fosters academic Excellence responsible citizenship and lifelong learning so we're happy to join with those that are present today to celebrate the Great accomplishments of each of these students um we're going to

003call our students up one at a time and superintendent Glenn will present each each of them a certificate which we're happy for them to take home with them and also we ask um our coo Mr you to please take a picture that we can memorialize this as well as school board members may want to take a photograph as well at the end our first student is Ja Lac from Bartlett yansy Senior High School we can have her come up please let's give a round of [Applause] applause each of the students was nominated by the principal of their school and princip Stoke says that Jaa has demonstrated a great deal of maturity as a nth grade student and is becoming a positive student leader at the high school so we thank her and celebrate her for

004her great contributions thank you Jaa all right we'll next call up Jonathan M also from bartl yany Senior High School give him a round of applause principal stok says Jonathan demonstrates excellent and is evolving into a leader as a student at the high school so we celebrate him as well we're now goingon to call up our middle schoolers we'll call up Noah crumpton from Dillard Middle [Applause] School over his years at Dillard Middle School Noah has shown tremendous growth evolving from a reserved young man into one with a clear sense of purpose his determination and drive are now evident as he approaches every challenge with unwavering presence according to his principal and administrative team so congratulations to Noah also of Dillard Middle School we'll Now call up Shia schw we can give her a round

005of applause Shania is a young lady of humility self-control and unwavering commitment to Excellence her mind is sharp and focused and she consistently meets her goals through dedication and consistency with a calm and humble presence Shania short has mastered the art of self-control her pursuit of Excellence is constant driven by a focused mindset and purposeful consistency in meeting her goals so congratulations to her as well tonight we'll also be recognizing students from North Elementary and South Elementary and next we'll call up from North Elementary Zoe King principal artist cannot be here tonight but he asked to uh read this on behalf of the pandas Zoe is enthusiastic and outgoing as a first grader at North Elementary School she has a deep love for Learning and singing always bringing Joy to the classroom with her Bright

006Smile Zoe recently delivered an amazing performance during a school event showcasing her talent and dedication she's not only hardworking but also enjoys helping her classmates embodying the true Spirit of panda Pride through kindness and commitment [Applause] congratulations also from North Elementary We Now call up Nolan Myers noan Nolan is an outstanding student who excels both academically and personally he has a deep love for learning in school and is always respectful and helpful to others Nolan is often seen assisting classmates who may need extra support and takes pride in being the class helper his kindness and dedication to both his studies and his peers makes him a true example of panda Pride congratulations and now was Nolan Myers of North Elementary School all right we'll next call up our last but not least from South Elementary

007School our last student Excellence Award winner of the night I'm mty McCain of South Elementary [Applause] School amanii is a hardworking student according to principal Parker who is laser focused on her own academic achievement and growth Amani continues to demonstrate growth in all subject areas not only that she is kind respectful and all around an amazing student according to her principle so thank you to all these great students and I think Mr said she can take a picture sir awesome let's give them all one more round of applause thank you Miss W for this opportunity to recognize miss you want to be with them the side very nice how about the board members yeah we C congratulations all right here we go I didn't see everybody one more time congratulations thank you to all the

008family members as well for your support thank you thank you principal SC yes um yes the only other thing that I have is the um Public Schools week this week is public schools week and I had a document um at your places board members you always take a look at and I sent a message out it's also on our Facebook page this week we would like to celebrate Public Schools um Educators community members every one who's involved in the success of our students in public schools so um just for your information thank you I have two cards I'd like to read at this time to the Cas County Board of Education Cony kimry and superent GW we would like to thank you for the cards calls text visits and fower Arrangement when my mom past

009your support and prayers have meant so much to us with love to Li family to the C County Schools Board of Education superintendent Mr wi and Miss kimman thank you for the beautiful flowers and all the love shown my family during the passing of my mom you will never know how much it meant to me love because thank anything else all right do you have any public comments M okay thank you all right next item would be uh report small school rule small schools Consortium information yes board members um I also provided you all with a document um it says 2025 srsc budget increase request um as you all know we receive small schools uh funding is for small rule schools and this year the Consortium has asked that we ask our legislators for an

010increase so if you all take a look at the document and I've I've highlighted some things for you um we are in tier four with our ADM between you know 2,1 to 2300 students so our current amount that we received is 1, 6841 we are proposing a 40% increase and this is across the state it's not casual County Schools it's for everybody um and that would put us at 2,357 740 so I've spoken with um Mr battle and Mr Lillard and let them know that I did solicit um Miss price representative price and I'll reach out to Greg Meyer as well to see if we can get them to talk to the legislators about um giving us an increase because every little bit helps with um small rural schools we can't be as competitive with

011larger districts so this money helps us so I just wanted ask for your information wanted you all to know so you can Echo and help us to get the word out that we do need an increase is always a good thing for us okay no sir that's it that uh next item is unfinished business uh first item is metal detectives yes sir so board members um you all asked us to take a look at policy in terms of metal detectors and procedures and how we can better utilize our metal detectors at each school so what I did was brought together a team um Mr USI was involved in that Dr Jones and the principles and we all talked about how to implement using metal detectors more effectively and with Fidelity in our schools um so

012Mr USI has this document that he's going to go over with you you can you don't have to take action tonight of course that's up to you if you all want to change policy but it's for you to take a look at um you can take it home and then maybe we can come back at the next board meeting and we can discuss how you want to proceed but this is what we came up with so Mr youi thank you Miss way and good evening everyone um so um as she said we have um got together try to um look at different sources and based on the experience that principals and School staff so far with the metal detectors and this is what we have uh as a team decided it will be a good

013Approach at this point and basically there is a recommendation for uh the board to consider uh an additional Wen to the policy to the existing policy which is 4342 and that is in regards to um the uh purpose of metal detectors in the schools and a realistic way to uh operate those um pieces of equipment based on the availability of staff and resources that are at each building and the main thing is that you will see it's looking at the realistico approaches random screening using the metal detectors um and of course uh is based on again available resources but also uh based on events you know that might be scheduled ahead of time and of course with reasonable suspicious you know administrators can also uh utilize metal detectors based on on that on those situations

014so there's a process you know one of the first thing in the process is to be sure that people know or what to expect when it comes to random metal detectors so there must be some signage available people need to be informed with uh uh different forms of communication like handbooks and other other means uh we require to continue with the staff training so people at each knows how to operate these devices and um how to uh proceed when there is um an alarm you know from from the metal detectors um it's important to mention what the students are the student rights are and the compliance with the with that as well as the uh be sure that we periodically check the detectors to verify that they're effective so that is about the wording the

015first two pages is about the wording that might need need to be included in the policy but then Pages three and four and five is about a procedure which doesn't need to be in the policy but is a procedure that based on that policy we can go ahead and establish you know um to be sure that there is a a a standard followup procedure for all schools and the community to know what to expect with the use of metal detectors so among those procedures of course is again everything is in the policy of this is more in detail and then um uh the criteria um have to be you know respectful of of the people's uh rights as well as other additional searches that can take place based on uh suspicious activity um and this

016is not only in reference to policy 4342 but also policy 520 which indicates the the use of metal detectors as a way to search uh people in the buildings on page four you know it shows about the importance of being sure that there is a notice posted in all entrances about uh the possibility of a um detector being activated for for people coming in and everything else is based on the policy I mean there's not nothing new just a little a little bit more detail about what what to do uh as a procedure so that we can um comply with with the policy if if you agree that that will be the policy then needs to be um uh revised if you have any questions for me I'll try to answer based on the discussion

017that we have not necessarily questions comments what I I like this but there's a couple things that I think need to be zeroed in on for example we have four elementary schools north and south are identical the procedure at South and North to me should be the same thing for example if you're using at the south end of South School the metal detectors for the students getting off the bus if you leave them there to me that defeats the purpose because people are coming through the front door I've had that experience at South School I walk right in South School and sure I'm looking for the melody detectors but they at the other end of the school where the kids get off I think we should have uniformity throughout all our schools I know D

018has two the high school has two these are the kind of things I would like to see in this policy as well because school a should be doing the same thing as school be that that's my philosophy uh another thing I see in here I see the term May used a lot May and will have a big difference of latitude in terms of what you may do or will not do but I want us to be consistent in what we do uh because if if if I go to south in the morning I expect to go through the metal detectors okay if I go to Stone Creek School I expect to go through the meal detectors and they should be used throughout the day for example if you use them in the morning when all

019the kids come in and then say if a kid come to school at 10 o'clock that kid should still go through the metal detector That's What I Call consistency and when we do a policy like this I want to make sure we don't leave any gaps and there that uh people can circumvent because I want us to be consistent we got a lot of money tied up in these now one of the major things I see with the elementary school is this they use them for the kids getting off the bus then you got car riders Etc I don't know exactly how they're doing it but I know most of them have it for the bus riders getting off but I think we need to take a look at that to make sure we incorporating

020all this in the policy um when we talk about consistent being consistent we also have to think about Staffing because we if someone comes in at 10:00 will you have someone that may be the difference in using will and May so are we going to be also talking about additional additional Staffing for to help some of them with this well the reason I bought that up and I don't I I I use South school because that's the school I had opportunity to go the SRO was in the office and met me at the door okay but I was still able to walk right on through if I had a weapon anything I still could have walked right on through but had the melow detectives been there they have a receptionist there at the door that

021buzzes you in and uh what I'm saying is I felt like that I should have walked through the metal detectors or any other person that goes through there right I understand but they weren't there right I understand but it's there do we have so that all schools will have someone that as long as the school is open from the time the school opens to the time the school closes that do we are we do we have a staff person or someone in the school that can do that because when we're making policy we also have to make sure that we're able to carry the policy out that's what say and that is precisely what we're trying to address with this uh recommendation because realistically speaking there is no staff available to be able to make

022it consistent every day for all the people that come into the building every student that come late and so forth so that's that's what that's what this is trying to address because there's no well we didn't spend this kind of money on metal detectors for the policy to start off and say the district May p Al the district will use metal detectors to me is the way it should read we can assign staff to lunch duty call duty parking lot Duty any kind of other Duty we got then we can assign staff and find staff to run metal detectors this is a safety issue that we all felt strongly about buying them and as much as they cost per one whether we got a grand or not we still got schools that are not running

023students to want we still got them that are staying in front of the offices and never being used that is not what we bought them for you know and we say that they got interference and they got this we got warranties with them met detectors need to be up and working and manned at every school that was what we bought them for that's why I asked for a policy to be written because it's not happening and you can't do school a and not do school B right Miss uh n um I'm gonna take up Oakwood at Oakwood all students car riders and bus riders go through the detectors in the morning they have now moved to the front entrance to be used during the course of the day but I know that two of the

024people one is a TA who monitors in the m and the other one is one of the EC resource teachers so if the TA is in her first grade class of her teacher and the EC resource teachers pulling students they can't be in those classrooms and be there too so I'm not I'm not sure who else I'm not sure if the people in the front office you know been trained but I know when I was there those are the ones that was trained to um assist us to get running in the morning when the students came in that's what I'm talking about is just to make sure that we go back and make sure that we have Staffing to do it so we may need to tell principles to be more creative in making sure

025that it is manded Miss B Be yes um well my thing is you got your secretary say sitting there at front I hope we train them because they need to be safe too if somebody comes in if I look up and I see that light turn red that's my chance to call for some help before they come in to where you're saying they can get to so that's you know another thing that's really important she needs to protect themselves too in that front office so they should be definitely trained anybody in the front office anybody else in a nutshell Mr what what I'm saying in a nutshell I want them to be used yeah and to be consistent in what they do because if I can walk through the front door anybody can walk through

026the front door even though the SRO greeted me at the door in fact he's the one that opened the door for me course they buzzed me in and then he met me at the door but if I go to another school I expect to walk through the metal detectors or if you go you should walk through the metal detectors because there too many variables out there to say hey I'm not going to move them today it's too much trouble that that that won't fly they need to have them where people come in and that's where you keep your safety factor in there and I can understand in the morning time because see elementary schools may need more than one they may need one take a look at that they're holding in lines sometimes they're waiting

027outside in the call what they trying to get through that's all so what I would suggest is that uh you've taken our input from what we got now uh let us study this and if anybody has any more information you'd like to share with Miss G and Mr J please do but I think we've got enough down where when you bring this back we can kind of be on the same Accord and I think another thing would be important do you know how each School uses this me detectiv each school yeah everybody has a different no no no no I said do you know oh any schools each School how they do you know how South utiliz their Melody detects no okay that's that's what I'm saying you'll get the consistency or inconsistency when you

028see that okay yes sir all right so what I hear is we we definitely want to use it and I think that's what we're trying to do you know so I hear that and and I understand the mayors of the will is important yeah that's there a big difference there but will will will you still agree that there might be something that it could be it could happen periodically at random the random idea no no that's not so they have to be manned all day every day from the beginning of school to the end of school even if it even if somebody has to be assigned that's it to the metal detectors so and to be creative all that stuff we made it clear we want them at every athletic event I know that we're

029challenged in some areas that we'll have to work on like softball and things like that but all your other athletic events it should not be optional to have training sure okay okay all right and your principal should know their school better than anybody so they should be able strategically figure out how they're going to manage if it's at the front door or event you know that's part of the safety plan so they should yes and I understand with you know Personnel you got to get your te yeah Personnel is a key and you know having somebody available but also your safety Bas based on each each particular School situation they might feel that it might need it better here versus there and that's why you don't have consistency because they feel well rather we just

030students in the morning come this way versus the other way so they have it in different locations during the day or at a school so but they we have to mix that up it shouldn't be it shouldn't be a South School only bus riders come in it every single day and it shouldn't be that on Monday Wednesday and Thursday bus riders come in it right now it should be the Principal mixes it up as long as it is being used every day maybe today is bus riders today is bus riders tomorrow is car riders two days it needs to be where there's no pattern to what we're doing but once the students come through it every day day it should move to the main door so they're coming through it at the high school PCC

031students students that are checking in late they should run through the metal detectors every day not know that if you come in late I don't have to clear the metal detector that that should not at all happen it should not be a pattern that they get used to so what I'm hearing you say is that it's okay for them to have some flexibility in terms of car riders today bus riders tomorrow they can move them around as long as they long as all the kids are going through them and they're running them every day yeah okay hopefully we will get to the point to buy another for these schools where they can they can stay one okay you know Oakwood and Stony Creek should be in an area where they can run off againsts through

032the way that they drop off in the front of the school north and south is going to be a little bit different so I'm a little confused so are you saying that some days the bus riders from North and South Coast the metal detectors and some days the car hours but not every day you do not have to go through is that what you're saying no way they can they're two different entr we only got one metal until we can afford a second so they have to move them but to Mr B view if you come during the day at any time during the day after entry time it should be consistent with the one location which is what public comes through which is main office right because everything else is is locked down more

033or less and they come through the front door but uh should be announced bus R today that's part of the random piece that we were trying to bring you know to the table because random give you that possibility to have safety features without having it all the time because there's not realistically and I don't know if we need to add it to here but every student should like at the high school and middle school every student should be going through it it shouldn't be I work at the high school and I seen it happen last week I work at one of the schools my kid's going to walk in with me I'm going to scan the door take my kid in that is not the way it should work right my child should go through

034it just like anybody else's child should go through it teacher should not be carrying the children through a different entrance so they miss in the metal that that's not the way we should do business and one main thing Mr little alluded to it with the middle school and in the high school softball baseball no at the middle school baseball softball soccer and football it's GNA be very difficult at the high school the baseball takes care of C they have to go through a gate softball they do not they can just walk anywhere in there but uh they are used to doing it for BAS baseball no sorry baseball and football because they have to go through a gate I'm not sure we can't partition and and chain it off a matter of fact was it

035in Madison one of those schools that was a middle school okay they had like the gate over there next to where Brook is and they just had like cones with tank set up on funneling I I know people want to step over they can but generally it funnel everybody into an area and at the middle school that would be very easy to do the softball at the high school is the only thing that's throw C right let's take a look at that okay anything else if not thank you sir thank you okay next item before and after school care yes board members you all asked me to bring this information back uh to you since the last board meeting Oakwood has dissolved there um before school she did not have enough participants um so she

036no longer has before school care still has the after school and um the other two schools which would be South and North I have asked them to make sure that their participation is consistent with at least five students and if that is not the case um to let me know as soon as possible so they can dissolve theirs as well M thir from the back we was talking about the U the max class size I thought someone was already saying that that list that we had someone already had 17 so if you you do the dropin it's going to go over 17 so how is one person I guess need to say if I got kindergarten through fifth grade how how can one person really help them the way they need to help them like

037I know they do homework they do other activities to me that's a little hard hard to have one person I know we don't have the funding we need to come up with something because that's got to be really hard to have a kindergarten here and then trying to help a fifth grader here it used to be two years ago but then when she goes over that 17 somebody step in to help them well that's a question I can ask I'm not sure because you know I think that list was at 17 I think it was North this is that South I think it was North that had 17 and then saying right here the class may not increase to 17 in emergencies may increase to 17 but we're already at 17 so what's going to

038be anything else all right if not uh on the new business you have consent agendas there have motion to accept consent agenda fundraising request Mr M second night discussion one thing thing I know I guess you caught it Dill has two in here and it's the same the second sheet for dill has a program listed at the bottom I think it's the pend for p but they did have two in in the same thing on the first sheet but they just added the PIN for the pize is the last one okay Mr battle and I um can I ask the board to move up um UNIF first and Child Nutrition can I make Child Nutrition number two under fundraising do okay I've already done it okay any other discussion on the U fund um I

039know it's not a big deal when we approve stuff and have fundraisers but when I see a fundraisers already happened and then the approved date for this just came in um I'm not going to call the school out but the fundraiser was done February the through the 14th and then the submission date was February 17th is any way that I mean they can maybe I know we want to try to make it so it's not so hard on just everything coming in but if they want to do something before the approval date is it okay they if we could figure out something I mean how could we make that easier well because you know when I see a fundraiser advertise online you know Facebook and I'm like why about that fundraiser and typically Miss Bly

040if that's brought to our attention Connie will she contacts the schools and says hey you need to make sure you follow the I think it was AB standing what they were making the M you know raise for but she's on top of that whenever that happens yeah okay and then I'm sorry when I sit here and I see school funds we've said this plenty of times what they Haven have a fundraiser for that we can't that that's a big concern for me I mean School uh support the school what are they supporting what when I see that if I if I was out in the community I'm like well why is the school not supporting that that's a good question um they have to have those fundraisers because they can't use funds for food if

041they want to provide something for their staff they cannot use the funds that the board and the state you know provides to them if they want to do something for PBIS for their kids that comes out of school funds so they have to raise money so they'll have funds there to do things for their students and their staff so that's why get little little notes maybe on the side you know this is what you know can I just want to make sure it's nothing that our schools need need right that we're not providing for them they should not have to be stressed out to have I mean like media funds to me if I'm thinking about the me I'm thinking about books we should be making sure we have money for books right but when

042I read that I mean I want to know what you're going to do with that money I'm not saying anybody's Gonna Miss spend stuff but I like to make sure if you asking for funds and you having a fundraiser I want to make sure those funds are going to that fundraiser and it's nothing that we need to be funded gu all right yes anything else good question not all in favor raise your handos motion scar 70 thank you uh all right uh number two listen to We need to set some times on listen tour for we got to do principls directors office classified we already got the parent set so I would suggest doing the principal and principal right after school then maybe directors then classified we're going to do them together we're going to

043do Purp and directors together uh let's see I think we SE SE right classifi here to five so they can go from 4:30 5 4:30 or do we want to do them first March the 17th or do we want to do them first and then princip director since their summary good like so you want to do classif from 3:15 to 4 that 315 4 then we can do principles from just put 4:15 4:15 to 5 and then director from 5 to 4:15 and then third one well be directors from 5 to six and then we're going to do parents from 6:00 to 7 yeah so principal from what time 4:15 to 5 direct from 5 o' to as far as I've given you notes and things Miss G responded in a Rec update too about

044what I do and I you know the process I I'll share it with Miss Gwenn and then she'll follow up and then that was on her weekly update I can do that from now on okay very good all right number three summer program plan right board members in your packets you have a proposal for um a summer program uh plan it's for a readministration of eogs and eoc's for students uh we don't call it retesting anymore we call it the re the readministration um so hopefully you've had an opportunity to review the proposal of course at this point in time we don't have have student numbers and you know the staff that would need to work because they have to take the eogs and eoc's first but um this is the plan that we would

045like to implement once that happens oh so when they we're we're going to two days of learning and then two days of testing yes so when they retest how does that help them or us are they getting a whole new score that we get counted for and they get counted for because I guess I'm just confused in in how that helps the student or us well my understanding is that it helps the students I mean we've done it in the past um so a student can if it's a bubble kid for example and they scored a level two they can have the opportunity after remediation and retesting they can score level three so it does help the student so then does that count toward the student I guess is what I'm asking because last year

046the recommendation was we stop it because Dr Barker said it was not counting or helping the student okay so I just want to know does it help right I mean count we're GNA we're going to give them two two days of remediation two quick days of remediation to turn around and retake the test you know if it helps the student scores or helps the district scores okay but if it's not then that's a lot to spend to do that and if they haven't gotten in 180 days or they go get it in two the way it used to be it used to count one way or the other and I said it used to be I said it used to be right but what I'm saying now is if it doesn't count why are we

047doing it right you follow what I'm saying uh we used to have more days than this was it not mandated five days it's not this is something that the principles um they requested that they would like to do for their students we are required to do grade three right we required to do read forade read to achieve for grade three yes yeah so this is a request from I guess okay my question is what is what will we gain by doing this I like to say that wait wait a minute I got a question first what will we gain that's a good question that's something that I can go back because what I'm saying is if it's not going to count why are we doing it understand we can certainly ask those questions okay now

048miss miss black well sometimes a student may be on the borderline or point away from passing and if they got two days of remediation and they got to retake it it could make a differ difference you know you know at a high school or in a grade level it could make a difference for that that two days they just finished up they go back in they get the two days of remediation it could be a way of whether that child passes or not but to be able to give them the extra opportunity that's what I would see as being able to give an extra opportunity in case they are Clos if it's only an EOG sound right it's not a teacher made exam it's a EOG but the scoring is not going to recount they're

049not going to pass anyway it's not going to make any difference if you were doing it on a teacher made exam class and they took two days of remediation and the teacher retested them and they could pass their grade so now none of this counts it does not count that's what we were told last year that integrate testing sum program sessions with test scoes uploaded to ncdpi after July 7 after July 7 be included in the 2425 accountability analysis so score before that whe I don't know that they were on the retest I think just the original just that they were taking we've always done it yeah we've always done it counted saying it used to count last year okay um I guess it has to do with the July 7th date it might have

050to do with that sometimes those Rec those records don't come back before July 7 right five and eight science and biology we know because the standards change so we know we won't get those back and it says the reading e is not available for Administration in grade three summer program so yeah so you don't know why the teachers this why they submitted this if it's not going to count then why would we be submitting it well like I said it was a request from the principles they wanted to give their students all their kids an opportunity to be able to read we administer and and retake the test that's a lot of money for it now too can we I'm sorry M that's what I was gon to say that's a lot of money if

051it's not going to help a kid I can't I mean what funds how are we going to take the funds out have title that well I'd like to know you know if it's not GNA help a kid pass the grade and they Ain learning in 10 and something days I can't see and I think sometimes too it's for students who you know not every student test well with that first initial test especially if they are you know if they're really nervous so sometimes it has been our experience that sometimes when a student is in a more relaxed environment they will do better if they have test anxiety in the past we we dealt with some of the kids they know hey I could just go to summer school for these few days pass my course

052and not only that we had some that I've had teachers tell me what you know that kid didn't even show up but one day you know to me there's some positives and negatives I guess to all of but we need to be you know we need to know if you're not coming then you need to it's it's not fair for you to be able to come one day be to go place fors need that course then you need the course the whole course so is this written in I mean this was just come up with so there's no way this is written in our Title One plan to use this one so my concern is we don't know what's going to happen with federal funds these funds can be rolled I think we better hang

053on to them because we may not get all this tital one funding next year and if we spend it all this year we're going to be in a bad situation and this isn't going to help or make very little difference which some of these isn't going to be back in time to do this anyway you know I would I would be inclined so let me ask you do you need any more information on this other than what you got right now um I'm just texting Shannon Miss app and she said it counts for proficiency but not for grow for and that yeah that makes I just didn't see it doing just I just see I don't know why we would do it you know why would the state give you the opportunity to do it

054if it wasn't on campus I didn't get that thank you for following up with that I just didn't see why would they go through that thing of doing a plan we're not GNA have so many scores back to know by the time we run this right not grade five science and eight is what it's saying because they're new standards right okay what is your pleasure that calls for action on somebody's part you said what that calls for action on somebody's part what is your pleasure I make a motion that the summer program um that we do the summer program for 20242 say second motion d m coach M um did you all want to discuss a position for a math coach at Dillard middle school because the feedback that I've received is that right now

055at this point in the school year um having Marty urin contracted Services there specifically for math um we should maximize utilizing Mr urin and um continue with those services and build capacity with the instructional coach that is at the middle school right now as opposed to at this point in the school year getting a math coach because we would have to post the position then hire for the position and then by the time we get the person in place uh we could get them in place may not get them in place but right now the feedback for me has been to continue to utilize the resources that we have at the middle school and build capacity at the middle school throughout the end to the end of the school year I saw your hand B

056do we have any retired teachers that can know mil we're using all the resources that we have because I mean that was a big issue at dealer you know math mat you know so and from what they're saying is what we have is not enough so do we have a solution they feel like they need more help well what we can do is extend Mr kin's contract or put more um into his contract to provide more support but that that will take getting with him to see his availability and how much more he would be willing to do to help and support because they felt like that wasn't enough sure understandably so yes we understand that well we asked a question at dard about Mr urin and they said they would rather have someone there

057all the time boots on the ground to help lesson plan and get these Math teachers where they need to be okay I mean based on that um I would like to see us approve to go ahead and post a position see who's out there I mean if we got somebody can start right away fine if we're 30 days down the road then we can make the higher pending to start at school next year but I think that our math at the middle school and some of the fifth grade level at our elementary schools needs help and I think we could hire a math coach that could maybe support the fifth grade elementary and help at Dillard and let's get our math program going um we've been suffering for a while with math you all realize

058we will be using Title One funds right and so they're concerned that that might not be the best use of funding at this point but I do understand what you're saying it's you all's decision if you want a position you do approve that our current all of our current positions were only approved for one year yes so we have no guarantee that we're locking back into those um and okay uh with the funding uh you said the funding would come out of title one yes and so we would be hariring a person not for finish out the let's say somebody applied and uh the position was filled would that be for them to go into for next year too because I would hate to think we're trying to hire someone and give them benefits just

059for 60 days so this is for a position that will be built in for next year through Title One well what I would advise the board to do at this point of the school year anyways to hire an interim you know through the end of the to finish out yes to finish out the year it would not be something that would roll over to next year of course if you all had the funds and this person reapplied or if you wanted to extend it you know for that person we could certainly do that but an interim would be the best approach anytime in the school year at at this point in time interum is your best approach do you know if Mr urin is available for fulltime I'm I don't think I'm not sure if

060he would be available fulltime or not I can't answer that question today but I can certainly bring bring it back okay I can ask and bring that information back all right M at this time have we exhausted most of the Titan One funds like I know that's what we were just going to use for the summer program that died so how much is left in tit one F I don't know right on the top of my head but we did have a very large carryover so we're having to spend that down because it's only a 27 month um carryover and right now we're getting ready to exhaust our 27 months on that big carryover that we had that was close to a million dollars was it yes it was and I want to say the

061allotment for this year was close to matching that right so I mean we do have a lot of money in title one that needs to be spent okay hold on just you done spent you had your hand up no okay J if we got that much money and math is our problem and our deficit then why would we not just go ahead and hire a math coach to finish out this year and next year if we can find the person that is gonna be the hardest one to find out of any coach you're going to hire because can't we can't even find Math teachers so if we can find a math coach and get someone good that can help our math program and that's what they want and that's what we heard loud and clear

062I mean I would think we would go ahead and hire one to keep to keep I mean we are are suffering in M we have if we have the funds I agree so Mr chairman I would like to make a motion that we go ahead and post and hire a math coach out of Title One funding period okay M beg the seconds any discussion further if not raise your hand post tomor it thank you uh number five update on that what you telling me Joel about that after director well because that's you know Personnel issu you want to move that to close session but I know that you all um stated that you would like to have an athletic director at Dillard middle school so we can certainly post um an athletic director if that

063position comes available so we move the close let's talk detail yes yes we have to one now that's that's why I was asking if we want for next school year year okay for next school year that's official title yes in terms of a title yes teacher director okay I'm sorry you got a question if we hire a fulltime athletic director just know that we'll not be able to come out of talking about just like we have I just no no we don't have that kind of money thank you we can do that first thing in close session because I got some questions on pay that way you can be yeah okay number six just want to give update on that yes um we have set a date for um hiring a principal at Dillard Middle

064School um the date is March 5th it will be a large panel I've asked the principal to um solicit um teachers classified and parents to serve on the panel um in addition to uh some of the folks here at central office as well so it will be a large panel and we've already reached out to those individuals and he's working on um the parents now do you have uh I guess let me ask it this way a number of the pool that has appli oh yes okay all right all right okay moving I'm sorry so if you have parents listening tonight if they want to be on that if he hadn't reached out to anybody they contact the principal yes they can contact him okay happy to have all right next I have number seven

065uh I'm sorry so it won't I don't want to miss feed when she just made that uh said parents could call in and call the principal how many parents are you looking to be on your panel because then you have to select and you just said uh yes they could call in so I wouldn't want to mislead parents right it's two two two parents okay all right anything else on that okay I had number seven child yes board members um Miss Mitchell is here tonight to um answer some questions in terms of the activity bus and surplus and why um why she was asking for a activity bus to transport food so there were a couple of questions um that I had for her and she's answering those questions for you tonight good evening everyone

066um yes so we asked for an activity bus for initially it was for summer feeding as um in the past summer feeding has already used an activity bus to transport meals through the community during the summertimes to the apartment complexes um that are here local in town so I had asked for a surplus bus that would become ours so that we had it anyway um and that way I could equi it to properly carry food with a hot box and a refrigerator um that way food is being held at the proper temperature in the meantime we recently actually our fan with our Ware herous Handler broke um and is no longer operable um safely without needing an extensive amount of repairs um it went in for its preventative maintenance and um our warehouse hander said

067there was something going on with it he asked the mechanics to take a look at it um they noticed something I asked for a detailed list of what was going wrong because we knew there was a couple issues with it um the cost of repairs was about $118,000 um that van is very old um I think it's been in the district for almost 20 years I'm confused what she's talking about as you talking about just the van or the box truck there's the van just talking just about the van okay yep so the van um so that kind of led us even more to get a bus from Surplus to be able to even use that to transport food currently from the warehouse to the schools as well um and then in the meantime we've

068been using the transportation truck that they've lent us that is a County vehicle because we didn't have anything approved yet at the mean let me ask you now when you say truck explain that to me what you're talking about which one that you're using now it is a um County pickup truck um from the Transportation Department as we had no other option to be able to transport food so there's no there's no refrigeration and no hot boxes correct and that but the current B that James was using there was no Refrigeration there was no temperature control in that either but that's a good code you can't transport food without temp control it's yes yes I understand that and I've been looking at ways to be able to help that situation so let's back up a

069minute so the bus that you want to take out of surplus we Surplus because it was having issues it hasn't been posted for sale yet no is here to answer those question why has it not been posted for sale because I was asked by Miss W and by um m Mitchell that they wanted to use one one van or one of the buses potentially for this purpose and we are we didn't know how quickly Gob deals would get things posted and if they got it posted before the board had an opportunity to make a decision then we wouldn't have a vehicle for her at all but didn't we approve this Surplus back before Christmas back like in November or October yeah but gub deals has to come and take the photo so we still waiting

070on them as well didn't come until January yeah okay so then my next question is why do we think it would be okay to put money in something that wasn't good enough for us to keep in the district that we need a surplus to start with but now we're going to put money in it to make it work I'm a little confused and then my second question is James is the only one that would be able to drive this what happens if James can't work are you going to get your cdos i' give yeah I'd give my CDL um but we do also have current employees in Child Nutrition that also have their CDL that um are dual employees as bus drivers as well so how much do we think it's going to cost to

071get this activity bus and bring it up to the standard that you want to because it has no air condition for summer feeding and for a long time we just been using the bus we just been using this other bus for like since Miss Ms was here that little activity bus to do Sumer feed that has Air Condition it's $8,000 to repair the B that's a whole different okay and then I guess there kind of a lot of things tied into one then I understand that the truck is broke the refrigerated truck which we should be using to transport cold food back and forth to the schools how long has it been broke so that has that is a freezer truck so it'll be held at negative temperatures um while running that has been broken

072since I've come here it's been drove one time since I started in September so there's been no request to get it fixed or for funding or do we know how much it's going to cost to get it fixed um so that is an issue that it cannot fully be connected to the computer and the mechanic shop to be able to run a diagnostic on to know what is wrong with it um we do know two known things it needs new batteries and new tires um and then the rest would be a guess the minimal thing is $900 we fixed that could not be that then we are putting in more money it's not that we're putting in an additional amount of money not including labor so we're looking at a couple thousand dollars to fix

073that and we but how do we not even know as a board did you know it was broke no I don't know anything about these Vans trucks and I'm sorry I just don't understand how this does make it to the superintendent order board and now all our vehicles in Child Nutrition are broke and not have estimates for repair I don't understand how we got here and I'll apologize that's my fault um the van is a very new situation and we did share that with um David Miss Underwood and Miss G when they were able to get the estimate in the mechanic shop John do you happen to know what a brand new van on state contract cost 000 brand new pack that we gave to sent to M um I had I believe it's four

074examples and none of them are refrigerated correct okay the first band uh is an eight 2018 Nissan cargo van similar to what it and maintenance has currently is at $15,000 that's used yes now I'm asking what is a brand new van8 $ non-refrigerated how much money do you have in fund balance 200 what 200,000 but keep in mind Child Nutrition not say Child Nutrition has not made money in a very long time so they have to take money out of fund balance every single year to balance their budget as well how much so about $770,000 last year I put $100,000 in it this year so right now it's right at about $100,000 that they have in fun violence okay well here's here's my here's where I'm going with this I've never believed in buying a

075used car it's my philosophy that vehicle that's sitting out in front of that warehouse It's been there for years it ain't hardly ever been on the road and when we were told why they bought that it was to refrigerate food not to deliver food so that's where it sits and that's what we use it for currently true so my thing is why not buy a brand new vehicle and be done with this and that's essentially where I was going with you know choosing not to make the repairs for drove in and why we started looking at how much issues the band had so we could see where would we be better off buying a whole brand new system that we have in place um if money yes sir the box truck was in front Food

076Services could you come up please yes the box truck is in front of Bo Services um if we have a powerway outage any of the I know what you're do um we don't have anywhere to store the foods or to move the food that are Frozen that's reason this at negative temperature refrigerator and freeer here that used to be in the cafeteria once they redone this building they pulled out the three phase right so they never got this operation to use as a backup um really that box truck is the only freezer backup that we will have and lost the power because we do not have generators atol so that's the purpose of in case we have a power out oh yeah I know why we got it I think we're concerned why it's gotten

077into the shape as got in there way notic um I'm Sorry Miss the food used to be delivered in that if it was frozen food when Miss Ms is here I know it was in the beginning yeah well Miss Ms a been gone that long was working yes it was working drivable I mean and if you deliver food it was delivered frozen food was delivered on that vehicle I work in cap this is the first and this is the first time before even that wasn't sure okay and you said we were delivering food now so you tell me if we had an inspection person at the school and James comes backing up you said the food was be delivered in the back of a pickup truck what's going to happen be yeah would be but

078isn't that serious it is I guess what we're trying to say is it's disturbing to find out this that we're delivering food in that you got USDA food that I know they would blow us out the RO for you see how how's your reviews for that been I mean and have we had any inspection it just upsets me to know that we delivering food in the back of a truck going down the road that we could just really be in trouble for absolutely and it was not brought to us before night gu why are we even delivering food are the trucks not going is Cisco not going to the school so Cisco goes to each individual school but our produce gets delivered on Mondays at the warehouse and then any USDA food gets delivered at

079the warehouse when they make their drops once or twice a month so they can't drop to the school I am all for them dropping to the schools if that's what we would like to do yeah produce I would prefer them to it would be easier they I have no clue that was I mean if all our food is being delivered to the schools then there's no need for us to transport food correct unless we had you know an issue where a school run out and we absolutely had to that takes your temper control out correct and then the truck can be fixed or whatever so that we're able to go to the schools if we have a power outage it looks like to me buying a van or do we even need a van if

080we're not transporting food the only food we be transporting in the USDA food but if the truck is fixed then we can just use that since all that food for the most part is growen besides the fews we receed IIT I'm GNA give you a little history how all that got started we used to cook school cook food at schools and transport them to the other schools you you know what I'm talking about and it work for a while but it won't it won't kosher and we had the same Vehicles now as we had back then nothing has changed that white van that was what was used and they would make a beline from the high school to Stony Creek or to North or whatever but I think we need to revamp what we're doing

081and make sure we in compliance and not throw good money after bad money so so the the summer feeding programs can they not be done at the site I mean do we have to deliver the food to um well it's all prepared at one of our schools and then it's delivered to each of these sites just here in town currently yes here in town um I don't think that this year I would be able to expand outside of town so I guess my question is if we did it at the high school why can't folks pick their food up from us at one time that's what we were doing and then if you wanted to run a site at North then folks from that side of the county could pick food up there and we

082would not be on the hook for transporting food and having to keep it warm and cold it takes all of the legality off of us if they're picking the food up yeah absolutely that is one of the ideas I've thought of doing is using our outside sites so north and south and then a local Central um we just there's other things we have to get into do the children and or parents Guardians have a way to get to one of these schools to pick up that food so all those little details would have to be run and last year we had organizations that wanted to help us do it you know like the P Community Center wanted to come and pick it up and distribute I mean as long as somebody else is doing that

083the the the liability is off of Plus if the P Community Center comes and picks up 30 meals or um the minist Outreach Ministry comes and picks up 40 meals it takes a liability off of us because it is at the temperature we're supposed to have when we release the food but can they do that do you know that that they can other outside entities come and distribute food I am not sure on the policy here in Northern Carolina I would have to look into that because I don't know what their policy is here that's not something they've covered in training and also I have another question uh so the van that you have now currently do not work correct okay and that van was used to do what transport food from the warehouse to

084all of the Ws okay and so you're going to go back now and check with the vendors to see if they will bring the foods to those sites yeah I can check with them I'm not sure if they will because we are technically in a contract and but deping on what is in the contract I want to yeah that's what I wanted to hear that you may be saying yes or something that you don't know the answer to right now yeah I have no I'm asking if they would be able to okay so we still back in the same predicament that we need to be able to transport those food items now until she can find out the information correct okay and the solution that you bringing before us is what at this time it

085would be to use the Surplus um bus and be able to be able to get the seats out and be able to equip it with the equipment to hold Foods at the proper temperature that's what we talking about a bus an activity bus does Jame have CDL yes okay yes because he actually drives it during the summertime summer feeding you done well um I guess this goes to Transportation can you fill us in if you come forward tell us a little bit more about that process of if she's trying to convert that bus and how long would that process be because we would still be in predicament of using a pickup truck if it's going to take you 30 days to get get the bus ready it will take at least that because the guy

086the priority for the mechanics are yellow buses County vehicles are a low priority um we they're required to get the work on the El buses until they can do any more work on them than work on kind of vehicles the process of removing the seats is going to take maybe two hours total to remove all the seats the equipment from my understanding is already there at Child Nutrition so all it's a matter of just loading it up and and bolting it down now what equipment are you referring to would be like a warmer and a refrigerator to to put on that bus so the bus that you're referring to is in working condition yes and you're saying it would take you 30 days to get it up and running at least 30 days at least

08730 days so we still have to do something now because she doesn't have any transportation at this time correct they're using that truck I mean but you just said all the violations and then we've already said that we're in violations do we continue to be in violations if you fix the bus the problem fixing the blessing is you're putting a regular commercial refrigerator in it there's nothing to hold the food in place I understand going down the road you GNA have to have a generator it's just really not a great idea but I'm just saying we need to come up with a solution we we're going to have to come up with a solution as opposed to now everyone knows that you know we are using a pickup truck so we need to have a

088solution I think you said something we said something about maybe we have to purchase a v we'll have to do something that will correct the problem iMed so have we checked to see what a refrigerator van will cost I just looked this one up online and it [Music] was 40,000 I've got a 2025 Chevy bright drop 400 at 80 thou 8 8,135 that's refrigerated that's refrigerated and the rest of them that they're showing are used pans but if we fix the truck that takes all the problem we fix it what if we fix the truck that we have now that takes all these problems away we have a truck that has got a freezer on it and they make those things you can put stuff in to refrigerate so it doesn't freeze inside the truck

089that's the box truck the box truck that we have we got a box truck sitting over there that just needs to be worked on so it just needs so that's driveable no we need to find out how we make it driveable but that's probably the quickest solution you're still looking probably 30 plus days understand but I mean if the board or superintendent would made aware that it was down we don't have any choice we need then we need to rent we got conversation going on I think we may need we may need to take a look at renting to see if that's a possibility because we have to have something if either way we go it's going to be 30 days so 30 days to fix the truck 30 days to do the bus then

090we need a fix to our to the problem now because if we say that it's in violation how can we go forward with say continue to be in violation once you use that word violation it's out there so you know we have to look at an alternative of maybe renting and maybe something we have to go and close session and this is um like we are federal fund so it does it is a longer process to obtain something you have to either get an RP request proposal and if you don't get the three then you have to do it all over again and it has to be in the newspaper for at least two weeks so it regardless the process will be longer unless we bow All State contract if we bow off for the

091state contract under the thing that you brought us the last time to sign we don't have to go through all that the thing you brought us the last time to sign the purchasing the procurement plan yes if you buy from State contract off procurement you know how to go through those three things so if we buy any item if we buy a refrigerator van or a regular van off State procurement or state contract with the ones the state already has in place which I think they have three chevret dealerships and three four dealerships we don't have to go through all the poops okay Omni Partners M will state contract she signed a procurement plan so I know what you're saying but we have to now use the procurement plan that she signed the procurement plan

092was just about mounts and which way we would go depending formal informal processing well then Allan's right the Omni Partners In the state contract you don't have to go through the bid process okay M beg I say your hand um Mr B was saying that the Yow buses are priority so how do how can we really say if we why do we Surplus the activity bus let me start there activity bus was Surplus because it cost to to change out the um AC all right so therefore we still got to do work on this bus to make it AC right do we know how much that's going to cost a lot of a whole lot of money so we might as well okay and then we still don't know okay we just we need immediate

093solution to the problem all right we're just going round and round yes and what you're saying and what Miss L is saying if you can get a van off State contract that would be your easy solution yeah I have no problem looking into that okay okay but in the meantime what will she need to do she doesn't have a V and we cannot say once we' said we are in violation and stated that then some child could get sick and we would definitely be in violation well here's the problem we're in violation today we were in violation yesterday right we were in violation lastek once you made aware of it you have to do something that's what we're doing right now Miss Mitchell do you um do you all deliver every day do you use

094that pickup truck every day to deliver to school yes every day but mainly on Mondays and Tuesdays after our produce has been delivered is there a way now to refrigerate the produce even if you have to break it down and refrigerate it and deliver it is there a way to do that no there's nothing that would be there's no refrigerator nothing to cool it I mean it's refrigerated until it is put on the truck and drove to one of the six schs do you all check the temperature when you get to the school to make sure that it is still at yes in compliance with temperature moved right into the refrigerator soon as it's delivered okay is that documented can they document it when they get to the school to ensure that it's still at

095temp okay is that okay with the board what produce are you what produce is it all of our produce I know what is it Lettuce apples bananas oranges grapes cucumbers Tomatoes those are main on so lettuce is only thing really lettuce is really that's the only thing that has to be temperature controlled so you can order immediately those refrigerated bags to put your lettuce in you can order the bags that you put the ice p in they're insulated bags yes okay so that meets the requirement for lettuce nothing else has to be refrigerated of what you said so the produce is not an issue if you put the lettuce in those bags yeah correct so how often do you deliver the USDA foods that varies um depending on their orders depends on what they order

096for the week if they are getting most of it from Cisco or if they need something from the warehouse It's usually minimal products from the warehouse from USDA um one to two things and he usually delivers it when he delivers the produce he delivers it all and what would that be give me an example what type of food that would be it can vary from frozen chicken to Frozen beef patties to canned goods in our warehouse cheese it can just vary from product to product so I think if you have a white food grade cooler with ice in it no further than you go in that will meet the requirement for now that that will hold a temped for now to get where she's got to go yeah there's four hours and go ahead and

097move on that state contract and let us let Miss Glen know what your find out and just document the process that you're going to use to transport anything if you're using the truck then document the different things that you're going to use the I whatever and then when he leaves he should log in with the temperature is when he gets there he should log got you okay anything else on that I think you okay thank you thank you you guys have a good evening thank you Miss Mitch thank you so much I have number eight uh budget process uh I talked to uh Dr Barker over the weekend and he's to get back to me uh he not willing to work full time per se but I feel like he will help us in the

098process uh to get us on the track because uh his expertise was will help us greatly so I I should be hearing from him in a day or so and he also talk to you that right it is so we'll keep you a prize to that so so you do that yes yeah we talked about that well y'all might have talked to her but I had I wanted to hear what she say first I heard talk about so we had a conversation with Miss Gwyn um about in our meeting about possibly getting a budget consultant to help this year with the finance committee we appointed some funus finance committee and Miss Gwen and Brooke to put the budget in place so that we could all learn the exact process of of how to do it

099what to do and what we need to do um and so um Granton asked if we wanted Dr Barker and so she asked Mr B to reach out and said he was willing so that we could bring something back to the board and I don't think we have the answer on that no have fully to be able to make a U but we feel like our budget needs to be solid to go to the Commissioners with all the things we've talked about and uh things that we discussed in our meeting today that those employees up there were asking for you had a question I'm good anybody else say what I got to say in close it's okay all right item number nine UNIF first yes so board members um Mr petite if you want to

100come on that we have a couple of um there are a couple of layers to this contract situation so we had a contract with um Centos and you all have discussed um some of the particulars with Mr bratcher during that process with Centos Mr Fati um entered a contract with UniFirst for supplies you know that we get our um cleaning supplies from also uniforms so maintenance and transportation have uniforms through univers I also wanted um to propose uniforms for it the IT department as well the contract covered uniforms for transportation and maintenance but not for it I didn't know that but we went ahead and and put the uniforms in there anyway ahead of time so my question question the only question that I have for UNIF first for for this part I would need

101approval for uniforms for the IT department because they were already approved for transportation and maintenance but if I want uniforms for it I need board approval for that and the budget would be different because their uniforms come out of Maintenance transportations uniforms come out of Transportation but there is not a line item for uniforms with it so it would have to come from fund balance correct Brook that's my understanding now Allan and I had a conversation where he can include it uniforms with maintenance since they already have the uniforms but we don't have to do it that way if we don't if you all do not approve the uniforms then we just have to go back and say you know we don't need uniforms for it but I didn't know that we couldn't cover the

102uniforms for it under the same um umbrella with maintenance and transportation with UNIF first I didn't know that yeah Miss beg but that's just one part okay why no disrespect I said but why do they need uniforms I've Haden seen anything wrong with they was already wearing well it's just uniformity because they go into the schools a lot just like maintenance and transportation you have new teachers you have people who don't don't know them and I they get to know them real fast yes they do and also for me presentation matters and professional dress um and so I just if maintenance and transportation are doing it and they are also auxilary services that I wanted to do the same for technology but Tech those techs get dirty too well we had an incident last year

103where school bus driver s called am I come down the hall and SRO was running to the hall somebody come in the back good job for him you know and he's running I'm like that was me but but don't you have a badge on yes I've got my badge on but still if I would have been wearing flame civilian clothes so to speak they may have not recognize me especially in the winter months when I mean we bought up pretty good coats and hats well I know a while back we had talked about the hats getting them a CLE County hat to wear cuz they already wear the badge because I know a lot of the guys like wearing hats but but if that may I ask a question yes okay if that can be

104included in their budget with no expense to go into our fund balance I think being uniforma would be nice for when they going to the difference quotes if that can be included but you're taking $2400 a year out of Allen's budget yes I don't understand first of all I don't understand how we got here this was just signed 126 so a contract for them was signed 126 without approval from the board and we don't even know where the money is going to come from that was my mistake can I then I would say cancel the contract mean they going to hold how long is this contract forward has been signed put without approv when you can't just kep the contract it wasn't approved to be sign right it wasn't improved so have they been getting

105items just they that's Goods let me make sure understand where where we are I've got several documents right here right and we're talking about uniform we're just talking about the uniforms for me to get approv that was it and then we gonna go back to yes some of the other things that okay I got you that we need to discuss okay so we on the uniforms right now that's it just the uniforms right now okay so we know I think is 60 months 60 months so You' signed the contract for 60 months without Bo approval I did but I I I I have I have to assume responsibility for my assumption but when I was presented this by the vendor I didn't realize it was a contract I thought it was uh he he actually

106used the word uh good faith estimate and I thought it was adding to an existing contract so I assume that was a contract in place and we just adding this to an assisting contract so that's but I didn't see the second page there was no second page when I signed but the money still has to come from somewhere we can't make purchases without bu items to put it on so this Underwood does a superintendent have a line item in her budget this money can come out of for 60 months we'd have to amend the budget something just have to be moved if they've signed a contract for 60 months this will need to come out of superintendent part of her budget we can't keep but the problem there is that's going to change from one

107year is fine what's going to be for five years that's what I'm saying they are under State contract so the only way anything change would be if the state contract was to go up oh yeah i a about the price understand $2,400 for 5 years would got to come from somewhere right so then would their uniforms already be included the it uniforms already be included I'm I or $2,400 a year by theirself okay so okay so that's the okay $1,000 okay so supplies or travel or something's going to Happ to give to take it out the budget fact to you do you have anine item where you can budget that money if we're talking about next year we can create one if we talk about putting it taking it out of fund balance this year

108right now there is not a line it uniforms because usually it doesn't use local money because they have state money but you cannot use State money because State money has to go to education so what I'm asking is where in the superintendent's budget because she has her own budget can you find $2,400 a year for the next five years to pay for these uniforms travel or supplies workshops I would have to look to see how much is left in it this year for the remainder of this year and then it will need to be put in there for the next five years because yeah that's the only place big enough to that it's just okay well that'll be enough for the rest of this year it'll just use a b some wor okay I guess

109we got vote we gotta vote on that y understand but I would like to talk to the company first myself because I have not spoken to the okay so I need to do that first before we take an action yes okay well this bill is going to be paid though right I might be able to dissolve I think I mean most bills have a 30day I don't know when the first one was done somebody said December first the first came at the end of January do you have a two we do you have a two we window left when we don't meet to two weeks that's what I'm saying I think they have a window because okay of my involvement they had some shirts that were messed up so I think there was a few

110things that were wrong so they had to get that corrected so it may be a little Wonder okay so that part there you want to wait till see so do you already have the um un and we can pay for what we already have but like I was saying if we don't want to continue with the it I can talk to them okay we bring that back I know just for the ones that we already have it's my mistake trust me okay that Tes care that piece okay all right let's move on then I'm a Charming woman go ahead I get it done so now we back to yes so Alan do you now want to talk about the contract with UNIF first the actual cont contract Centos talk about Centos that's going to be

111attorney so you want to wait till yeah because that that needs to be the close session okay so I'm I'm done with my part UNIF first I'm done with that so we'll do that in close thank you all right any all right 20 24 25 school count okay yes so board members we missed a day um last week so I need to ask you all what you want to do in terms of the calendar if you want to really the only option would be to add 15 minutes to the end of the school day or to take Good Friday because school was closed for staff and students on Thursday of last week okay I got a question I going to throw you a curve bom it was asked to us today so I'm ask you

112okay okay so the te I had a teacher from Dillard reach out and we had a teacher at the high school when we got up there okay so they are saying they go longer in the day now and they have their time so their question to us was can just Elementary make up this time since they already have their hours and they not have to make up the time because they have like 1,075 hours I think dard actually has more because they're going longer days so I guess their question is Elementary is the one that's short on hours not the middle and high school because they are going longer during the day does the whole District have to make that up or can we just make it up at the elementary level that's a good

113question we might be able to do it just at the elementary level the the answer is the element we we use the 1,25 hours based on element instructional time right because middle and high school they they go beyond that so it's Elementary so with that being the case then could we possibly leave the early release day and just add time at the end of the day for elementary however long that would take we could you know even if we shorten it or loosen it or whatever like 10 minutes a day for a longer period of time or whatever you can come up with and let the high school and middle school stay like they are so they've already got it is that okay now makes sense to me good now my thinking is we need

114to be clear on that now it sounds good it makes sense but I want to know if it's legal if you based on Elementary then yes that's what I'm saying I want to make sure that because then that protects the work day in March and it protects Good Friday as well and the half of day and the half a day yeah we did we did that one time I just want to make sure we that that sounds the best option and and extended time is not a lot that's going and the way Miss Gwyn called the day the other day see the problem they didn't like before was they weren't getting paid for it but the wayen called today the other day they didn't have to take leave right right so now they will be

115so they got a free day the other day so now when they work it isn't like before they had to work it and they didn't get a day right see they feel like they working overtime more or less the high school and the middle school especially Middle School yes if it's just going to be involved in the elementary school could we not reach out to the staff and find out how they would like it how would they rather do the 10 minutes each day would they rather no that's our okay it's just like the school calendar uh that would be the easiest way if we could do it that way what do we need there five hours instructional F yes yes Miss Apple said that we need to add it to all of them because

116of the delays she said none of them would be meeting their hours because of the delays so the 15 minutes to all the schools I don't know how that's possible because Dillard is going an hour and 10 an hour they are going 7 hours and 10 minutes every day and and the high school is going 6 hours and 55 minutes according to that time they they got that time could we take it into close session and come back with that information it is not a close session item that's not a Clos session well I think you need more information you I just said that but it's not a close session information what I'm saying is we need to know the legalities of it exactly that's the whole part that's not a closed session and I

117didn't understand what Miss APPA was saying then because the high school and the middle school go longer than the elementary schools so they would have those hours didn't we just do that a couple weeks ago right we did for the work so do we wrong that day then too she well that's what I'm saying to go go in and be able to ask those questions or to bring it back later for discussion once we talk to someone that knows more information and he's talking about the legal I guess one is trying to find out some more information so before we make I mean before we make any kind of decision we need to have more information so could we not come back late that's what she continues to to maintain that um she does not

118think we would have the hours at the middle in high school she said but yes we can do it but she does not think that we would meet the hours at the middle and high school as of right now with the delay well I would love to see that on paper we need to do the math do the math okay so I can see we can do the math we got plenty of time but uh it would seem like to me the math the math adds up yeah so I just want to make it clear too that we need I need to know what we're doing because this is going to affect hourly employees so I need to tell bookkeepers how to code week because technically they can't not have anything in there for that

119day and if we're going longer I need to know how to code them so they're paid for the hour they okay because the high school people definitely think their their position is they above they got that's what they feel like but it's gonna go through the system trigger it so that's what I'm saying classif classified employes the only way to come back that is they would have to take their overtime last Thursday go into the negative and overtime and then they have build themselves out of it really we just need we need 10 minutes for 30 days for 5 hours 300 minutes or 15 minutes or two weeks it but if you did 10 minutes then it wouldn't put them in overtime it it depends on their job right yeah no hours they work yeah

120okay so please do the math and let us know all right thank you it will just be from March 3rd March 14 15 minutes March 3rd through March 14th that would be it and looking like you add time benefit okay superintendent update uh yes so board members I also um provided this information for you in the superintendent updates when I met with the county manager so you were able to see that um it was a positive meeting she did mention that the Commissioners would like to sit down with the board uh for a joint meeting to discuss the proposals um we also talked about a flat rate for um a supplement the $4,000 of low wealth that I mentioned was um that's from that's low wealth funds right funding and um each teacher received $4,000

121and would get 2,000 um in December and then 2,000 in May granted that we still have the same amount of teachers now if we hired more teachers then that could be less yes right but that is not funding from Commissioners or funding from you all that is State funding so I need to make sure that I'm clear on that that you all are not our teachers are not getting a supplement right now um also uh during that meeting Dr senagal was with us and we talked about Pathways to PCC uh from the high school to PCC and we discussed an HVAC uh program um was the other program it was hbac and a couple of other programs that we mechatronics and engineering and they needed space they run out of space at PCC and would

122like to explore the East Wing they did set up an appointment with uh principal Stokes and they went over and took a look at the East Wing but I asked them to put a pause on it because I had not had an opportunity to speak to the board to even see if you all wanted to move forward with that and allowing them to use space in the East Way um but they would like to if you all would be agreeable to it um you can sit down with the PCC board and you all can discuss it in detail but we think that it would be a good um be a good opportunity for our students to use uh some of the classrooms over in the East Wing that are currently vacant and not being used

123at this time um did you all have any other questions about um the meeting the second part of Dr synagog was about the welding needed some update or something yes I understand she mentioned that the welding lab needed some updates and repairs I'm not sure um these specificities of that but I can get with her I can ask her get more detailed information on that because I'm not really what they need that place is not that old that that was the state of the art that was the Golden Leaf money Allan has yeah some input U I had a phone call with PCC so kind talk briefly about it um what they're talking about in the welding shop right we actually have classrooms um actually CTE was used for testing at one time a couple

124of those classrooms the hbh system has gone out okay um we've gotten a few estimates already on what it would cost to replace it it is in a closet it is outside um but we've got other things the same thing with these WIS so okay he look like he might be a package I got you and see the reason I've said that East Wing opened in 1978 that's a long time ago yes sir and the welding shop is probably probably no more 14 15 years old 80 80 something late late 80 late 80 I'm talking the new wding shop not that old new shop is talking about no not vocation yeah I know about that but the welding shop that's what I didn't understand because that's new yeah that's the newest building we got we

125newest part we got here okay yes can we get more information about that which I think is wonderful special class students um if we get a little bit more information of like will it be mixed our students and other and how will we make it safe for our campus if we allow outside students on our campus like find some of that information after absolutely uh we also discussed a little bit about uh Public Safety and firefighting and you know just um creating better opportunities for our students in those programs as well so we can the outcomes would be that our kids would join our volunteer fire departments um okay we do but we would like to see an uptick with our students joining especially with folks retiring with our volunteer fire departments so with that

126we'll get the further information about the East wing and the Welling so before we begin to go ahead okay okay and I just had a question too if we let them use that custodian wise we're probably gonna need additional who would pay for that that's a good question okay all right all right any more updates um yes let's see the only other updates I have summer curriculum planning that's on the updates uh last year we implemented a curriculum planning session uh with teachers to construct and write pacing guides um for different subjects and aligning standards we would like to do the same thing this year for one week in June uh since we have some new curriculum standards coming out uh we have the we have Fine Arts I think think um healthful living they

127will have new standards uh World languages will have new standards so we would also like to this year do the same thing and bring teachers in for one week using Title One funds uh for that curriculum planning time so just making you all aware of that we'll get all the logistics together and everyone who will be involved in and then we will bring you a solid plan to vote on okay questions yes so on top of we've already bringing in or for canvas was it canvas at high school still Infinite Canvas INF so they already got to learn that then we're gonna this to them too no it's not the same thing we we're only bringing teachers certain teachers in for curriculum that's what I'm saying but they still got do the other two yes

128so some okay but this is needed because without it they don't have a pacing guide they don't have curriculum or pacing that they can use to follow throughout the school year we gonna give them we're gonna let them know early I guess I absolutely yes okay well this speak coming out of Title One Mony Title One Fund anything else there no that's it what great this all of them great um I have a meeting with the homeschoolers Association U to to talk to them about Athletics um to talk to them about how we can better partner with one another um so that will take place tomorrow I've reached out to them to meet with them can you give us your when you do your weekly updates to us can you give us give you the

129feedback Absolutely I'll be happy to do that that's it sir okay very good for member comments start with you miss Begley I don't have it's N I guess I'm I'm a join listening to the staff um share their positive comments listen lot things concerns a lot ofi comments very good um my son was able to do his signing at the high school and I was just so grateful to the staff I mean Miss Carter stayed to the very end to help me clean up they were just so generous and gracious and I just really appreciated that and people from the outside Community just couldn't believe how beautiful our school was good Mr Li um yeah the listening tours are going very good um and then I was very happy to see the amount of parents

130and students here I really like giving these Awards away to the staff also but it's nice to see a boardroom full of parents and Community folks comeing to watch that same Echo what everyone else is saying just excited to see so many students being recognized tonight and the staff and I think the listening tools have been beneficial for me new learning coming back in a different perspective you know sitting on this a different side of the table is a little bit different than being out there but I can advocate for our teachers and our classified staff I hope we can get back to everyone getting a supplement and a bonus at some point that we work diligently to do that um because everybody's important and we need to do our best effort to support our

131staff because they I feel like I always used to tell people that Cas County is Ru but we're rich in other things than money so you know you know I'm an advocate for forever so thank you for this back um I today at the listening tour I really liked where one teacher came up and said um talked about having the job fairs which we do do but said that she would be she uh came over from Virginia but that she would be willing to go and advocate for teachers to come to casell County and that says a lot for the place that they're working and the environment that they're working on and that was at the high school and I just thought that that was really she says I would I think she may have

132contacted Mr Morris or she knows him but I just think that that said a lot that's when you have Personnel that's saying exactly what Miss McGee said it's not all about money but that we have good students here and it's a great place to work I also attended the sports senior night at the high school and I would like it that was really nice and congratulations to all those seniors but what I was impressed with was that they already had their goals set and they were talking about their future plans and that was good to see that they're not waiting till the last minut that they have plans already and that says a lot about parenting as well so thank you parents I thought it was interesting to see how things come full circle there

133was a young man here from Diller tonight and I told him his mother was here and uh I was his mother's principal when she was in the fourth grade and he should have seen his eyes he should have seen my eyes too but when you bring kids in and the parents parents have to bring them cuz they can't drive and they going to be here for that and that's important uh that's what it's all about and uh makes me feel old though but it it's good to see that though all right nothing else I moved at the C County Board of public education going into close session for the purpose of consider the person El action that involves an officer or employee of this board NC General statute 143 through1 18.11 prin accuracy six and

134for the purpose of discussing information is privilege conf idential not a public record NC General statute 143 31811 one and toer with attorney there a motion that M begly Mr Li any discussion of that motion not I raise your hand post but now have a short break