BOE Regular recurrent meeting

001[Music] they like the caribbean but [Applause] like to call this meeting of the catholic county board of education to order dr carter please pause for a moment silence thank you please stand for the pledge of [Music] of the united allegiance of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you we have the minutes from the june 28 2021 to be approved do i have a motion i'll make the motion he'll be approved and then it's from june 28 2021. mr garland has made the motion is there a second second mrs hudson seconds motion is there any discussion if not all in favor raise your hand propose the same motion carries unanimously dr carter announcement uh the only thing i wanted to share

002with announcements is i know that we had mentioned about the possibility of receiving an sro grant we're still waiting on verification of that but as of right now we still believe we're getting the sr bring out that we just i haven't received that final verification they said it's coming and yes my understanding okay miss connie any public comments yes i recommend approval of the agenda the third recommendation of the superintendent is there a motion to approve the agenda mr battle is moved is there a second ms garland second is there any discussion all in favor indicate by raising your hand opposed the same motion carries unanimously now public comments none out there okay new business dr carter no under new business i recommend approval of the consent agenda superintendent has recommended approval of the consent

003agenda is there a motion i'll make the motion that will approve the consent agenda garland is made in motion is there a second okay let's battle seconds of motion is there any discussion question the first one is there a renewal i see no reason given but that'll be no i may need to defer that [Music] i do not know but i'm assuming that it is it is okay yes sir any other questions or comments if not all in favor of approval of the consent agenda raise your hand propose the same patient care is unanimously that's carter yes um as part of the esser ii grant we uh wrote into the grant the um the opportunity to have an assessment of our ventilation systems in our schools and at the last meeting we shared with you

004the rfp and brady uh to provide to you a proposal and a cost and so today mr tarrell and then a representative from gradius is present to share with you more detail and if you agree you can accept it and then recommend uh to move forward board member dr carter in your package you have an indoor air quality needs assessment proposal previously we put out a request for qualifications and similar needs assessment have been recently conducted in durham public schools and coverling county schools by brady the needs assessment will provide hvac recommendations for all six schools with associated documentation including project service life of existing equipment detailed reports and photographs the needs assessment will allow the district to prioritize improvement projects for the districts including repairs replacement or any redesign recommendations the scope of the

005work included in the proposal outlines specific reporting areas including chillers spoilers air handler units and filters uh needs assessment will be conducted without impacting daily operations or moving students we discussed that with brady as far as doing their work uh again the proposal comes in at 45 750 and again that was part of our esser fund uh that will lead to identifying how we're going to spend funds earmarked for hpac improvements also included in the best response at this time i'll be glad to answer any questions you have or i do have mr kevin lynn which we've been working with and also mr hatchet's here to answer any questions you might have let's battle uh correct okay from the last time yes sir when i brought it rf to the first good yes sir once

006we get the report in then we will list your bids for the work to be done uh mr hatchet i'm sorry once we get the report end of what needs to be done we will have to issue bids for may i respond to that it will depend on the scope of the work because it may be something that we put into a five or ten year plan because it depends on the scope of the work and the cost of the work it could be something minor that we can do immediately or maybe something that is more expensive and more long-term that we need to put into a a facility's final ten-year plan so it just really depends on the findings when they come back as to how it will be addressed any other questions just

007one how long will this take uh in the scope it says approximately 10 weeks but it might be done earlier than that based on the number of schools we did include by even though we have the renovation we have those other buildings that are part of the campus that we also need to make sure that we're doing uh needs assessment on them as well like the e-wade vocational field just one final one take a building like the old gym at the hospital i mean you don't have ac you just have fans or whatever so i'm sure that something has to be done in that film correct that might be a redesign that we come in and say this is what we want um any other questions or comments i recommend approval of the uh moving

008forward with the brady proposal and the scope of work in the amount of forty five thousand seven hundred fifty dollars to be paid from esther grant fund you've heard the superintendent's recommendation is there a motion mrs hudson makes the motion is there a second is garland's second promotion any discussion yeah i just have a question why did we choose new heat with no air in the old gym is there a particular reason and replacing what was currently there because that just never had air right okay any other questions or comments but there will be something if we can't and continue to use it and we upgraded the heat then i think there's something to take a look at put in the air conditioner because we put heat in it and any other questions or comments

009it's not all in favor of the motion raise your hand did you have something you would like to say about it uh i'll just share that we are very excited to work with you uh the whole goal here is to help identify ways to improve india air quality for students and our our needs assessment here will help with planning for the near term with whatever funding you decide to allocate out board and you can see that we have principals here uh to answer questions as well we do not have uh high school here mr stokes will come to you at the next meeting and present the high school but mr turrell is going to begin by sharing uh i guess an overview of the department of health and human services updates that will be in

010the handbooks and then uh for the sake of convenience go ahead and share the updates from the schools but of course the principals are here to answer any questions as you may have as well thank you dr carter uh you you received a memo uh dated july 21 as far as an update to our handbook we'll look at the middle school handbook first the reason why i drafted a memo for the school and also the elementary schools that will come in a minute was because we had an uh updated to the uh nc strong tool kit that came out last week it does go into effect july 30th there were some changes in their recommendations that they made i have talked with dr carter and just recommend that we continue to do our current practices

011through the summer learning program which ends on august 3rd just for consistency reasons the additional changes to the handbook at dillard included volunteers we reworded that based on the new guidance that the volunteer program may be altered based on north carolina department of health and human services recommendations and the toolkit it does not say anymore that you do not or cannot allow non-essential personnel in your building so we worded this so if we needed volunteers that we could identify those people that were approved and we could utilize volunteers in our program that same thing with dillard's ptso again they did say that you could start having programs like this in the toolkit so we just said that they may be held based on the requirements and recommendations of ncdhss and the toolkit and the reason

012why we did that is my experience is this could change again in september it could change again in october so it's loosely written that we can continue to or start to have these back but also if we do get recommendations where we need to pull back in that's already in here also with visitors they may be improved based on school policies also recommendations and requirements from the toolkit and north carolina department of health and human services that memo was attached to the revisions that had submitted prior to that you did receive i'll be glad to have her answering the questions that you have either about the main memo that i wrote or the changes that she proposed this is a general question i was reading the legislative update friday about math and they were saying

013that mass could change money correct uh last week prior to that one county had already made a decision about mass and i i think we need to make sure that before school starts parents need to know where we are at that particular start and what could happen because some people say well we're not going to wear masks we need to know or if we're going to wear masks we need to know so i thought that was interesting where that school system jumped the gun and said they were not going to wear masks and then the cdc says and governor cooper says it could change from one to one yes sir and that's what we're trying to prepare for and i agree with you uh 100 that we need to draft out something for parents there's

014certain elements that i've heard the parents are waiting for and i'm ready to address again this came out last wednesday and i'm going to go over some other changes with the board completely uh but parents are are just want to know about math they're going to want to know about physical distancing they're going to want to know about before and after school care so they can plan their day with work so these are all things that this week we will push out that this is where we are at this point in time so parents can start planning the the new toolkit i'll get into that in a minute you know it really was built upon pushing a lot of decisions down to the low locality about what we're doing that's why i think randolph they

015approved it before the governor even said anything and again if you look at what the cdc says if you look at what the abc collaborative says look at the american association of pediatrics everybody has a different slant on the mask plus the fact that a lot of people are just looking at it with the delta variant coming saying what do we need to do and say the number one thing that whole document is written on is they do not want anything that we do to prevent students coming back to face-to-face learning i agree with that 100 so we still will have to have medicaid prevention and mitigation strategies but yes that's that's something i think is going to be ongoing and it's going to be very fluid you know just like in reverse last year

016we were you know they will release information and then we would adjust to that i think it's going to be the same thing as well yes sir i'll plan to give an update on the updated toolkit under superintendent updates today okay have we received an update from the health department on the status in casual county recently uh we have not but we have been in contact with uh the health director about what it looks like as far as vaccination rates and those types of things for those kids that are eligible 12 to 18. so we're going to sit down with her i have not seen on the dashboard whether or not last time i looked sir we were a low transmission county you weren't read like you were prior to back in october november december

017but i'll get that information for you yes sir okay any other questions or comments is that good now um on page 10 just uh under two-thirds of the way down the regular operating schedule 4 30 school business um hours conclude i understand that means your office your administrative office that is correct pardon you're asking me is 4 30 the conclusion of business for the school day with your administrative office yes that's what you're saying i just thought that might be misleading for parents because teachers will not have those hours expecting a teacher to still be there at 4 15 when we know that's just the only that was the first thing that hit me or administration yeah school business hours conclude or administration or the office or whatever as long as there's somewhere in your

018handbook that shows teacher hours where a parent can call and expect to be able to under most situations speak with a teacher thank you yes ma'am any other questions or comments of course i recommend approval of the n l dillard middle school handbook as presented heard the superintendent's recommendation is there a motion somehow the battle makes a motion is there a second there's vaguely seconds of motion any discussion is blackwood for maybe clarification for me because it has 255 school day ends is that for teachers because it has school school day ends so that could um and it says bus and car riders are dismissed it should have i guess based on when she bought that question of what time does teachers uh time end so i was to insert a line in between so

019what i've done is drawn an arrow to insert a line between that 255 dismissal time and that 4 30 time it talks about um school hours being over to mention the time that teachers hours are over would that be appropriate yes what what time is teachers hours over with dr is it 13 yes about 13 or 3 20. it's not long after school day starts i'm pretty sure it's 3 20. but i just don't have that off the top of my head but i'm pretty sure almost like 100 sure it's 320. and it varies because teachers are salary so they are you know they sometimes stay longer depending on the day yes ma'am i understand that um but however if parents are looking at this handbook they want to know past the time that the

020school day ends that the actual teacher is available uh so if it's 320 then i guess we need to put 320 and then they make appointments you know to stay longer but they just need to know that it ends at 3 20 and everything else is appointments i think ms gant indicated she was going to put that in okay all right any other discussion comments all in favor everything by raising your hand is the same motion carries unanimously dr carter next we have the elementary and if we choose we can wait until they're all finished or would you prefer to vote on each one i think it might be easy to vote all at one time i would think so we vote on all the elementary at one time because we'll have an opportunity to

021ask questions about particular schools yes sir uh mr ellen uh in your package you do have an another addendum for elementary school and book changes and it was based on the update of the nc stall toolkit k12 i put this out because this came in at the last minute we did discuss the principle so these are changes that are going to be in every handbook all four will be reflected in this document so the first one was car circle and in parking and we took out the non-essential visitors and activities involving external groups or organizations that are restricted to only those essential for school system operations or having an appointment that was based on the new guidance assembly programs we made it flexible assembly programs may be held based on uh north carolina department of

022health and human service requirements and recommendations from the toolkit they might not look like they have in the past but we will have uh some assemblies at the school just based on that guidance whether it's mass wearing or physical distancing or the number of people that we have extracurricular activities the same thing they may be held based on those requirements field day we put that in there as well that that may be held based on the requirements we're talking about something that might be occurring in bay so there's a lot of times and there's a lot of possibilities for changes so that gives us flexibility that yeah we want to do it we want to modify it or we want to pull back in based on the information that we have currently in in may

023field trips they may be held based on the requirements a strong school toolkit visitors the same thing that's reflected in the middle school handbook that may be approved based on school board policy inside the documents they did update their volunteer information in the dates because it's a two-year period and that has to change and then the volunteers yes speakers and community resources we stated that that may also be altered in addition to that each elementary school has a specific change memo that you had received recently so i will start if you have any questions for me about the overarching questions i could uh mr chairman asked if you've had any questions for miss murray from moore any questions ms murray oakwood with miss o'brien questions for oakwood ms bryant albert uh south with mr evans

024south any questions must have it and this garlic that please via zoom if you have any questions for her or stone treat any questions for sonic creek from to ms accidentally there are no questions are we including in our handbooks and you may have said this and all your information from the toolbook um are we including a precursor that's saying everything is prone to change because we never know i mean is there any statement or should there be well i'm going to revert back to dr murray and i believe all all principals put a statement in their principal letter that said everything will be updated based on toolkit um [Music] dr carter i recommend approval of the elementary handbooks for each elementary school for the 21-22 school year you've heard the superintendent's recommendation is there

025a motion as hudson makes a motion to approve the changes to the elementary school handbook is there a second well second there's garland seconds any discussions or comments if not all in favor indicate by raising your hand opposed the same motion carries unanimously next item resolutions is calling we have two resolutions the first is for mary lou duke resolution and memorial and appreciation of the life of mary lou duke whereas mary lou duke was born on october 4th 1943 and resided in providence north carolina at the time of her death on june 29 2021 and whereas mary duke was a faithful and loving wife stepmother sister aunt and friend and her family's welfare was a major and constant concern and whereas mary duke was a member of faith christian church for her late husband cleveland

026duke served as the minister for many years she was very active in the church and served as a pianist and whereas mary duke graduated from campbell college with a degree in elementary education and taught at cobb and north elementary school before retiring after 30 years of service and whereas mary duke will be remembered for her commitment to education and being known for her benevolence and servant's heart to children and now therefore be it resolved that the castle county board of education wishes to honor the memory of mary duke and expresses his sympathy to her family by causing a copy of this resolution to be spread upon the official menace of the board of education and a copy forwarded to the family this the 26th day of july resolution and memorial and appreciation of the life

027of hilda b phillips whereas hilda b phyllis was born on december 1 1937 and resided in that melbourne north carolina at the time of her death on july 1 2021 and whereas hilda phillips was a faithful and loving daughter sister aunt and friend and have families welfare where it's a major and constant concern and whereas hilda phillips was an active member of sweet gun growth missionary baptist church in nebbing north carolina and served in many capacities including the finesse committee sunday school teacher and vacation bible school teacher and whereas hilda phillips graduated from casper county school system and received her bs degree in education from winston-salem state university she furthered her education at duke university and later continued to study education at north carolina central university and a t state university and whereas hilda phillips

028was employed 34 years with casper county schools serving as a teacher and also a librarian she also used her education skills to tutor children that had problems in math and reading and also served as a cub scout leader for troop 304 for many years she will be remembered for her commitment to education and being known for her benevolence and servant's heart to children and now therefore be it resolved that the castle county board of education wishes to honor the memory of hilda phillips and expresses his sympathy to her family by causing a cop of this resolution to be spread upon the official members of the board of education and a copy forwarded to the family this is the 26th day of july 2021. thank you do i have a motion that copy of these resolutions

029being spread upon the official minutes of the board of education ms blackwell made the motion is there a second mrs beverly seconds a motion is there any discussion or comments all in favor indicate by raising your hand suppose the same motion carries unanimously dr carter yes next we have something that we do each year in order to receive federal funds the minutes must uh it must be reported in the minutes that the assurances for the elementary secondary every student succeeds act of which is part of the elementary and secondary education act of 1965 is read out loud and recorded in the minutes that mr perel is going to read those assurances so that they are in the minute so that we can receive federal funding thank you dr carter mr chair based on our consolidated

030application which includes title 1 title 2 and title 4. we do have to have a single set of assurances and also a what's a lot of prayer certification that's uploaded into that grant proposal so first certification as condition of receiving funds under this act we hereby certify inviting to the state educational agency that no policy of the local educational agency prevents or otherwise denies participation in constitutionally protected prayer public elementary school other assurances any applicant other than the state educational agency that submits a plan or application under this act shall have on file with the state educational agency a single set of insurance assurances applicable to each program for which the plan or application is submitted that provides each such program will be administered in accordance with all applicable statutes regulations program plans and applications

031to control the funds provided under each program and the title of the property acquired with the program funds in a public agency or eligible private agency institutional organization or indian tribe if the law authorizing the program provides for assistance to those entities the public agencies eligible private agency institutional organization or indian tribe will administer the funds and property to the extent required by the authorized authorizing statutes the applicant will adopt and use proper methods of administering each such program including the enforcement of any obligations composed by law on agencies and institutions organizations and other recipients responsible for carrying out each program the corrections of deficiencies and the program questions that are identified through audit monitoring evaluation the applicant will cooperate in carrying out any evaluation of each such program conducted by the state educational agency

032the secretary or other federal federal official the applicant will use such physical control and fund accounting procedures as well as will ensure proper disbursement of and accounting for federal funds paid to applicant under the program the applicant will submit reports to the state educational agency which shall make the reports available to the governor and the secretary as the state educational agency and the secretary may be enabled the state may enable the state educational agency and the secretary to perform their duties under each program and maintain such records providing such program and reporting access to records in the state educational agency after consultation with the governor or the secretary may reasonably require to carry out the state educational agencies for the secretary's duty before the application was submitted the applicant afforded a reasonable opportunity for public

033comment and application considered such comment the applicant will comply with the provisions of section 427 of the gepa and active as far as improving america's school act this will be certified by the superintendent uh with today's date signed and it will be uploaded with our application thank you there's no need to vote on that is officially in the minutes now right we're very fortunate that we have an application for uh international exchange students who attend barley uh senior high school this year and so mr trail is going to share just a little bit of that uh information and then um to get a request for application that came through an approved organization to sponsor exchange student under a j-1 visa we did look at the application based on the school board policy 415 there's eight

034requirements uh going through we did check off that all eight were met and at this time we thought that we would do this just like a tuition student to get approval from the school board prior to informing or contacting the sponsoring agent to the status of the student there's nothing being communicated as far as yes or no at this time i'll be glad to answer any questions you might have what's battle how was the host family selected that's a good question sir uh i think they go through an agency and then an agency looks for a family to contact within casual county and they did find one i don't i understand that let's go back again uh how many families were aware that this was going to take place i do not know but i

035can find that okay because the reason i'm asking that we used to have we used to have this before especially when mrs barr mario was at the high school we had one every year had more than one and uh family stepped up to the plate in terms of they have a student who've had students to go reciprocate so i'm just wondering how that took place i couldn't find that out okay i'll be glad to do so prior to you know making that decision uh i just know that we we received uh an application and information from the international cultural exchange service they did have a contact person that i've been in contact with and i do not know exactly how they specifically pick castle county versus person county or how do they put that out

036or do they have potential sponsors communicate with them to say hey andy trailers we would like to sponsor an exchange okay i can find that out for you blackwell the cdc guidelines for an exchange student whether the student has been vaccinated or the family that they're staying with has been fascinated are those questions that we can ask or how is that coming to play that's a great question that's a great question that the exchange program or service make sure that the student is willing to get a vaccination it's not mandatory as far as travel or international they have to test three days prior to flying with a negative pcr and working with the health director on our end we would recommend another test that has to be negative five days after after they are in

037catholic county now i do not know about the guidelines as far as me asking the sponsor and family what their vaccination status is these are all great questions i do know that other school systems have required the testing once they got here again i would suggest that approval be based on two things one thing that mr battle said and number two is that a complete review of this child's immunization and medical records be done prior to just a follow-up question would um you contact the health department to see if the student would have to be quarantined for 14 days before going into the population is that you know we will fight we will follow that we've had a conversation with them that's where the five days once they got here as far as being tested

038when they got here so quarantined for 14 days uh i can check with that but i do know once they leave their country they have to have a test three days prior to and then once they get here we're going to require them actually have another negative pcr test and then have all their other medical information uh that they would have to have the same immunization that our kids require thank you and reading through the material i noticed that the student is a vegetarian that should not be a problem as far as cafeteria is concerned it should not uh that's one of the things that they put in their profile for the host family to make sure and if you read in there she is vegetarian we do have salad options and those types of

039things in our cafeteria she also stated that she doesn't mind eating with people that eat meat so i don't think that would be a issue with with the way our cafeterias were set up and then she could also bring her lunch any other questions or comments i don't don't believe or do we have to recommend as transfers would follow the same protocol i recommend approval of the foreign exchange student to enter castle county for the upcoming school year you've heard the superintendent's recommendation is there a motion as beverly makes the motion is there a second mrs garland seconds emotion is there any discussion or comments if not i'll in favor and shape by raising your hand very opposed the same they should carry unanimously thank you mr trail yes sir uh dr carr uh the

040next item is regarding the uh mowing rfp and then a loanwork proposal to come before the board as you know every year we we ask for a loan mowing service to be put our proposal to be advertised and put out and brought back and the current one is ending or has ended and now it's time to uh to put out another proposal knowing that it had ended i met with mr hatchett and mrs gant mr stokes and miss the amy miss oogs from dillard middle school a few weeks ago we talked about the current proposal and some concerns with making sure that the athletic grounds are mowed so that they're more in line with uh athletic contests and and in place when that contest occurs and so discussing that need um we looked at a

041couple things uh we looked at the need that the high school currently needs a or currently did need a lot more because it was what was the word you used it was on its last leg or it was it was costing more to repair than what it was worth yes um so we knew that the high school needed a lot more uh and so because that was under my spending cap and we had the money in the capital outlay maintenance uh equipment line items we went ahead and purchased a loan that's under safe contract for the high school so they have one that's currently in place um and several years ago before cove the board had said that with the one lawmore that was available that the custodian at the high school would mow the

042high school grounds and the athletic rounds of the high school and then every week carry the loan more over to dillard and mow the athletic rounds there well it sounded good at the time but um tobin hits athletics did not take place but also the construction of new high school it's made it very problematic for the facility to go over there and then the the lawnmower is not working as it should anyway so in talking with the people that i just shared uh we came up with a proposal that um that the rfp includes what it currently does you know that it mows all the school browns except the central office and by but that during the months of june july and august that they also know the athletic fields and the reason those three

043months is because there's no athletic contest during those times but during the other months of the year that we purchased in alveolar middle school they're an identical lawnmower that we purchased for the high school and keep it there but i think the problem with uh with it in years past was that it did not have any type of assignment and there was no uh checks and bounces over the equipment of who was going to be responsible who did it because it was really everyone was using it even volunteers and we said you know we talked about that to not happen for liability and plus the the care of the loan more itself and so these like you have in front of you a sheet that basically was is the outline of what would be expected

044for those things to occur and the same thing with the high school law more uh as far as taking care of it but limited staff would be using the lawn mower and they would be trained and so basically it would be two staff that would use the lawnmower uh at dillard one would be the athletic director who has said i will do that i'll take control over it and then one other selected coach and then uh one of the concerns in years past was mowing during instructional time and they you know it was very clear that it would not be anyone would not be mowing during their instructional time or when students would be out there on the field that we would do the pre and post checks that we would make sure that there

045were someone that was logging in keeping the chart and that the maintenance department would do the regular maintenance on it um such as oil changing all so there'd be communication because i think that was one of the things that you know when you didn't have anyone responsible for it you know the majors didn't know that things needed to occur and then um and then of course make that happen we would want dillard to have their own lawnmower and one of the reasons we said that it would be problematic for the custodian to carry a lumbar over there is is the time factor for one thing and this year especially this year with the construction of the new high school you know there's going to be a lot of need for that custodian to be on

046site moving and boxing and various things so at least i would say for this one year and then we can check at the end of the year um how things are going but um one of the things that was clear is that when they have a scheduled athletic event it's very problematic to either get a mowing service or someone from another school to come over and mow the field and sometimes those athletic events are changed because of one factor or another and the coach would make sure that whoever is assigned to mode that did i think it's a very good plan and we have the the funding available for the maintenance i didn't want to buy to because of course i didn't want it to look like i'm circumventing which i think probably would be

047circumventing the board so i'm asking that two things occur that we'd be allowed to submit an rfp for the longhorn service as i mentioned and then adding the three months at dillard middle school during the summer and then that we purchased a second lawnmower from catholic outlay maintenance equipment to be housed at you know dillard middle school under the guidelines that i just mentioned superintendent's recommendation is there a motion this battle makes a motion second miss garland second some motion is there any discussion or comments must battle this just sounds good but the problem i got is where it says the a.d and one selected coach and here's what i mean by that let's say it's springtime there could be a day where you could have a softball event a baseball game a track event

048all at the high school same day or soccer and my problem is selected coach in the past what has been happening the football coach was molded football field softball coach with motor softball field baseball coach with motive baseball field that's the only thing i think is going to cause a problem who that selective person is or who that a.d is that's the thing i see same thing at dylan you got baseball softball because they come in at different times a year but you could have uh soccer softball football same time of the year so who's going to take care of that so that who that selected coach is have no problem with the lawn mower they need that take care of the fields and everything but i hope they they handled that part about the

049a.d and the selected coaches who's going to do that miss blackwell look that with the selected coach the custodian for dillard would that person be one of the trained persons as well not at dillard it'd be why that person the custodian who was assigned the grounds would still be the primary person that would be mowing the by ground athletic fields that would be the number one contact at by um at dillard that conceding would not does not do any of the groundwork uh at dillard why i mean i'm asking the question could not the custodian be trained in case the custodian is there a reason why for one thing lack of a number of custodians at dillard uh it'd be why they have a custodian that's specifically assigned for the ground duties and they don't

050have that extra custodian dillard and these are volunteers to do this and since they are and are either paid as a coach and so it's not part of a custodian's duty and dealer i mean could they choose to have the custodian i mean if the custodian would agree but they would be taken away from their duties in the school and so i don't think they have the time to do that i mean it's something they can certainly discuss but um the ad at dillard actually wrote a lot of this proposal that we talked about and even name someone but i don't want to name someone because i want to make sure that it's passed and they discuss it and it's agreed upon because you know that person you know you know we hope stays there

051but if that person leaves then they'll train another second person but it would need to be someone who is a coach or familiar with the grounds along with the id i would assume so the selected coach would be a person who would be a teacher who was already hard not about correct it would be an employee okay stanley did you get it no um did it i just concur with mr battle i think there needs to be more than one coach trained there's i mean sometimes coaches want to take care of their own fields that's right and so that one coach one a dude can't do all that plus six classes or whatever so it needs to be more than one coach trained and it says it says under the barley yancy that a limited

052number of coaches but then at dillard we just said just one coach right and we'll be glad to say a limited number i know that one of the concerns um one of the concerns that had been brought from the board a few years ago was that there were so many people that were using it but i think with the bounces and checks and balances and the fact that we're not allowing i think volunteers were some of the ones that were on it as well that we are i'll be more than happy i think the school would be happy to say that various coaches may want to do that but it's also true okay yes that's what i was concerned about more mr does your a.d have like a a plan in here that she could

053take care of all this yes so she has the time it's not okay and i would like to see like on the off season when the other company is going to grass by the looks of it they must not know how a little bit feel but we need maybe just somebody talk to them there's certain ways to mold ball feel it didn't just get like that no it didn't but you can't move it yeah i i'm not saying move dirt but you don't blow dirt grass all into the base lines and i think this will take care of ms blackwell since she brought up that about the ball fields and he said that about the contract uh should it be made known into whoever gets this contract that we do have the ball fields and

054maybe a certain way uh for the ball fields to be a preventive just to be you know mentioned uh there's nothing wrong with mentioning because it is a contract to put that in there that the ball fields do exist so you know i i think that and then i have another question so bartley hansen high school has a oh more or a newmore they they currently are using an old lawnmower but we just purchased it hasn't been delivered i don't think it has been delivered today okay we'll be today a new lawnmower so they will both have identical new ones okay miss beverly are we going to plan on selling the old mower well first of all we're going to bring the old movie shop within budget and i think it's a good yeah okay

055that's what i was checking once you've done do you see any problem with if we change the dillard to saying limited coaches there also yeah i think one of the i think one thing that i saw really cut down on the amount of damage to the longworth high school it was like our cars checks and bouts and what what they do when one coach uses the lawnmower i used to take pictures of it prior to getting done get pictures of it after it gets that way we'll get in a situation where nobody broke nothing somebody broke so we kind of then pointed it down to okay any other questions or comments so okay so uh in the proposal contract that's going out will it be something to be placed in that contract concerning our ball

056fields that they're cutting yes the rfp will include the athletic fields and have the uh expectations to maintain those okay well and that's concluded the baseline which i mean that's not what we had prior so i really couldn't tell them too much any other questions or comments if not all in favor of the superintendent's recommendation rather than code the same motion the last item is um put on here because there's a request from the board to bring back uh for discussion the signing bonus that we currently have in place for um harvard field positions within kaiser county and um it's 2000 for a massive and then a 1 000 for any other certified teacher position and last year i think we allotted 45 000 to that and we currently uh around 25 000 is actually

057utilized out of those uh title two funds so um i'm bringing it back to the board for your discussion i imagine it was the whether to continue it or not i was just asked to put it back on the agenda questions or comments we did recommend that the signing bonus be spread out over the year didn't we the supplement that you voted on would be spread out in two payments any questions or comments about the signing bonus i feel miss battle i guess my concern would be you know plus one plus two and all that if i get this i'm gonna get this too in terms of what we talked about in terms of the supplements to the people that's already been here you follow what i'm saying you know if i'm a new person

058and i teach signs so i'm gonna get two thousand dollars extra just because of that and then i'm gonna get supplement that you have you know just you know are you going to punish me for that because i'm new that's what i'm saying am i hearing you say that you think we need to keep the signing bonus right okay well i'll say it i i think we need to keep the signing bonus for our new teachers because when you look at other counties other areas their uh supplement is higher than you know what we're giving i i don't want to cut it out because we are providing these assessments to these supplements if you cut something out sometimes it never comes back so i i want to see these signing moments kept yes okay miss

059beverly i agree with donner but is there any way that we can like instead of give it to them all at one time because y'all said it was hard to get it back if they didn't stay like we had talked about a little bit at one time but then we never got back to it because you said it you know when it didn't work so long can you do it like six months six months is that hard you can make it any way you choose now it's 2 000 for ec math and science yes but then it's a thousand dollars for any other certified position and we can we can do half and half with from the financial standpoint would you like to give that i think now currently we give the whole amount if

060they come in august but then we prorate it if like so the new teacher came in june where we would prorate that amount um the problem from my perspective that i've seen with the sign-on bonus you have to stay two years so um and you have to pay back the full amount if you don't stay the two years so if you stay in one year you still have to pay back the whole amount um also i think too that the signal bonus we got we would attract people to come but the supplement retaining them we didn't have anything to retain them here um so that might get better you know over the next three years within not leaving after year one so those are the problems i mean it could be paid out in any

061manner that you wish i just i don't know if it should be prorated like if you stay a year you only pay half of it back versus the whole amount that's that's the issues we run into is it any problem getting the money back if they do the only um we've only had i think one instance maybe two where they left at the end of a year did not did not say they were leaving until they had already received their final paycheck and we we had to write letters to try to get the money back most of the time we are able to withhold it from their last i paycheck there is advantage of uh you know i think there is an advantage for a new teacher to have some upfront money for classrooms especially

062if they are new out of college um and i know this goes to anyone whether you're veteran or not you know entering castle county but i think especially if they're new out of college there's some you know merit to that but i also like the idea splitting it uh half and half but it really is been this sign-on bonus is for certified teachers who have their license at that time correct they start on sub pay we don't pay them to sign on bonus until they get certified correct any other questions or comments ms blackwell i think since we since we have something in place that if they you know they sign a bonus they have to stay two years and if they don't stay in two years they have to pay the whole two thousand

063dollars back and they're aware that when they sign it then you know i agree to give their money up you know go ahead and give their money because they have an understanding if they need they have to pay the money back all of the money is not prorated any other questions or comments dr carter do you have a recommendation um unless you're going to change it there would be no recommendation unless you i would so it will remain as it is without a vote okay let's battle are we going to talk more about what we did at the call meeting yes and positive okay super distant updates i have a couple things i have first of all you have a a sheet of paper that just shows what second session summer school enrollment is uh

064the numbers that were invited uh and the number that actually uh are participating you had those enrolled means the ones that had said they were going to attend but the ones who actually are participating you can see the numbers a little bit lower for second session but i wanted to give you that information the um the i have two other things and and one of the two the last one will be um mr trust i'll give an update on the north carolina department of health and human services um toolkit but i need your your input on uh the interim spending resolution that you passed in in june before the end of uh june 30th uh this challenge presented to your interim spending resolution which has passed and of course that means that everything will be

065status quo from the prior year until a new you pass the new budget which that sometimes comes to them and when uh sometimes august sometimes september sometimes october it just really just depends um but the reason i'm bringing that to your attention is every year um you've asked that a you know a step increase for our classified occurs and that step increase begins in july uh as far as the step increase so we need clarification from the board the intent of when to start paying that out uh because some years you paid it directly on out in the interim spending resolution and some years you've waited and i know uh because we need that clarification it makes a difference in in uh the line items on the interim spending resolution so is the board's intent

066with the step increases for our classified we know that the step increase begins in july so that's not the question but does that you are you um is your intent that the staff increase start being paid out in july i could classify or is the intent that wants the spending resolution because the spending resolution is to keep things close so i think that's the misunderstanding is once that's a budget is passed of course we would go back and pay for july august any step increases that occurred so i just need input of which direction to go because we want our staff pay for you know their steps we just don't know your input of when you want that to occur well if i'm do something in july i want it in july i don't want

067it in august or september give it to me in july that's the step increase and that's the problem with not the state per se we might not get abundant in uh december but the money is there and the people need their money and give it to them now that's why we sign the enemy to make sure we can pay what comes about right okay so uh i know that paycheck is this week so it would be in august that would be included and then it would be july august and i'll just add this to it really do we have to make that call or can y'all make that call what to that's the question about the interim resolution when you do the interim spending resolution you're saying we don't want anything spent for this new

068year until standpoint you know it should be waiting but from the logistical standpoint we know that you know that degrees occurs that's why we're bringing it so we could have that guy all right so we'll make sure that staff knows that it will be paid out in august and it will be july august since the payroll was already out this month this week the next year we can just start it we'll know that we'll know that the interim resolution needs to include that step increase okay in july for those questions yeah okay and the next item is uh mr terrell again and he is going to provide you with the update in the toolkit from the north carolina department of health and human services thank you dr carter uh last week last wednesday there was

069a update on the new north carolina department of health and human resources and the nc strong toolkit and it was released in conjunction with the governor's july 21st covet update and again for the document that ms camry had uh emailed you and i have a hard copy if you'd like to copy at the end of the meeting it is reflected on july 30th and that kind of goes along with the governor's last executive order running out on july 30. the overarching piece of this document is it's fully supports the return to in-person learning for all students that is the whole idea and everything that the document is prepared around is getting kids back in school there are some key updates in there and i just pulled these out number one vaccination is currently the leading

070public health prevention strategy number one everything that you read everything that's in the news number one they point to that uh getting people vaccinated is the way uh to move forward and to combat the spread the other issue is children under the age of 12 are not eligible for vaccinations right now that could change i haven't heard anything about that uh they also changed their recommendations from required and recommendations to should and should consider and that's where a lot of people have uh looked at that and said well that gives us a lot of local control or decision-making power because it's really not a requirement it's things that you should consider or should do or things you should consider again should equals they strongly advise school leaders to adopt these strategies listed if they are

071not it could lead to high risk of exposure and spread so considerate strategies that add an additional layer of prevention to reduce the risk of coded exposure so that's kind of like the key changes that this document is made on again the highlights is the important importance of in-person learning updated guidance for fully vaccinated people additional guidance regarding school testing they did have pilot programs last year that a certain school districts did do their own testing or had a contract with people to come in and test at their school as a prevention strategy it does get it does give you updated quarantine guidance for vaccinated people and those wearing masks so everything has changed as far as quarantining about your vaccination status or if you are wearing a mask at the school and then it

072removed all options and we discussed this and you voted on it you supported everything we did last year they removed all options a b and c so there is no more abnc it's we're pushing for in-person learning for our kids it removed all actions that were not supported by current evidence including and this kind of goes to the handbook changes we made about limiting non-essential visitors discontinuing activities that bring large groups together keeping students in cohorts recommending that everyone wears a face covering outdoors conducting daily symptom screening social distancing or transportation one part in there is again based on section is false face covering the governor has said that he was recommended uh in the document that all k-8 teachers and students wear a mask regardless of their vaccination status and then they gave some

073limited options for high school if they had vaccination status or had been vaccinated one of the other things that they talked about is the idea of universal masking as a prevention staff strategy regardless of vaccination status of all students and staff therefore you would say for example all k-8 students staff members would wear masks all secondary students and staff with mayor mask and that would be the overarching universal masking environment in our schools on buses it did still recommend or should all passengers and drivers should wear a mask on on a school bus it really did not say that physical distancing was a prevention strategy but wearing a mask on the school bus would be a prevention strategy in regard to universal masking it's based on the need of the community and i'll get that

074information for you mr owen and that's just to reduce the transmission of the virus some of the reasons why people are doing universal masking is there's a lack of a system to monitor vaccination status almost every store i walk into there's a sign on the door that says this is our math requirement based on cdc guidelines that if you're vaccinated you don't have to wear a mask no one ever asks me if i'm vaccinated when i walk in the door they just are saying that if you're vaccinated you don't have to wear a mask difficulty monitoring and enforcing the math policy that's not universal and again there are some uh i think ferpa things that would have to be worked out for example everybody would have to know the vaccination status of everybody to kind

075of monitor whether or not they're wearing a mask but again this is in the tool kit when they talk about universal masking and again consistent in expectation regarding math and ineligible population or teachers in elementary school going back to our middle and elementary schools students not being able at this point to get the vaccination uh physical distancing also is a prevention strategy but again they're very clear on this document that physical distancing should not determine whether or not you're sending your kids back in person so if you remember where we started we started at six foot long time ago and that was very manageable but if you remember correctly back in plan b we did not have 100 attendance or capacity with our kids so i'm just trying to put in context if you look

076at if you had to maintain six foot or six feet of physical distancing in the hallway you have 20 kids i'm not the smartest guy in the world but the line is going to go long so they're saying that that should not be a determined nation as far as physical distancing they do maintain right now based on cdc guidance uh three feet or greatest extent possible in the classroom but you also combine that with other mitigating circumstances like mary masks uh six feet should according to the document should still be considered for staff again visitors and volunteers if they are uh do have access to the building and that would be a requirement as well in testing the state is making availability for testing there's actually two types of testings that can occur diagnostic testing

077where that is done on the site by individuals with permission that displays symptoms or then there's a screening option where randomly you're testing people over and over again non-vaccinated students and staff and again that screening is based on the community transition rate they really are saying that you might want to consider doing that for high-risk sports and activities since a lot of times those kids would be in an unmasked situation the lea does have the division excuse me the authority to develop a plan and the commission process uh on the state plan that we would look at what would best leave the casper county schools and then that would uh be done conducted with the state approved vendor in conjunction with the kepler county health department as far as daily screening we're going to ask

078staff to continue to self-monitor they do that now using five people when they sign in there's questions on thai people and it's just a reminder do you have any of these symptoms of parents of students to conduct home-based self-monitoring prior to boarding the bus or exiting the car temperature checks at this time would be calls for staff we will rely on the daily screening that is an option and then anybody that is not connected again there's a whole other uh set of criteria as far as handling positive cases presumptive cases again quarantine is required for an individual who has had close contact of someone who was determined positive with coping 19 either through testing or cis symptoms consistent with diagnosis except for three exception individuals who are fully vaccinated and do not have symptoms do

079not have to quarantine after close contact if you remember last year we were quarantining classrooms and cohorts uh if someone is vaccinated they do not have to be quarantined people who have tested positive 2019 within the past three months and students who are not fully vaccinated after close contact in the classroom or other school systems a student school assessment setting if the masks are being worn appropriately and consistently they do not have to put it so they're making you know mass part of a prevention strategy and again going back to trying to keep kids in school so those are just some things that have changed on that the length of our quarantine will if people are quarantined the recommendation is that we can't still keep it at 10 days we will continue to contact ray's

080report and consult with the health department for any cases that we do have and then our cleaning protocols will stay the same uh again transportation we will wear masks that's the should and the physical distancing is not recommended people wear a mask and then we continue to the cleaning protocol that's recommended so those are just the changes at the first glance that came in you know i'm glad they came in at this time again we're going to try to draft something together to push out the parents that they will know what the expectations are or what we're thinking at this point in time again they're getting ready to plan their work related before and after school care also are we wearing masks or we're not wearing masks and then what we're doing at the school

081as far as our safety protocols i'll be glad to answer any questions that's just the review that i went through the 20-some page document and just pulled out those key pieces as you review the document or if you pick up a hard copy and you have questions please email me if you have a question i'm in constant contact with uh our nurses uh the ones that are working in summer school and then we will kind of get together and map out a plan of what it looks like we will update principles uh about what we're doing in all aspects uh tomorrow we did put a draft out back in early july but that has all changed as july 30th that will often change i'll be glad to answer any questions that you might have i

082don't know just a comment i'm looking at some information from mr stokes and mr trent so athletics on full blast as far as i know that that's what they're doing but they're awesome safety protocols that they're supposed to have in place as far as what they're dealing with okay now we did not when depending middle school were curtailed yes now i'm reading on here that volleyball is going to take place at the middle school so i assume football is going to follow that volleyball is that volleyball is going to practice after middle school practice meaning to start well i'm thinking is that by practicing that i don't know it says dillon middle school competition starts all the 16 pageants will be available okay i was underneath something at that point in time that they were

083going to practice that okay but i'm saying are they on full blast my my question would be to get with this dance because last year we couldn't do middle school because nobody nobody there wasn't anybody playing so that's something that we're going to have to research so the memo that is from mr stokes is speaking about b by practicing at the middle school so they will begin practicing at the middle school uh at the very beginning of august um and then when their games start they will actually be using the gym at the hospital maybe i said that wrong is middle school going to have athletics to my understanding yes that's that's the question yes when you're going forward okay i know somebody association may be what i call the lanes up season this year

084there may not be another one like that there may be a 17 member committed to hamlet athletics high school and middle school so that's the reason i'm bringing this up because you know we have all the guidelines in place we want to but to say we're not going to have it or we are going to have it these are the guidelines we're gonna use for example last year the uh state basketball tournament they had mascot state wrestling tournament they didn't have no massive right so you know you get those kind of things that's what i mean by full blast that's what i okay yeah and i think it's i think it will be us contacting the members of our conferences to see if the middle school right we have somebody to play right number one

085because last year that was the part of it as we phased in athletics at the high school on that modified schedule uh we didn't have anybody to play because nobody was playing okay so i will find that information yes sir mr trail the one thing that concerns me that that was in the toolkit if we have somebody that has positive code they have to be quarantined for 10 days unless they have been fully vaccinated and wear a mask how do we know that how how how are we going to deal with that well that's all that's why i'm going to go back to the universal masking tape that in this document it gives you benefits in quarantine and if you want to call it a benefit if you're wearing a mask versus if you don't

086wear masks you know our whole thing is that trying to monitor vaccination status is very very difficult because there's not a tool to do so and managing and balancing that verbal part about who needs to know or do they have to tell you um i mean we probably probably have staff members that aren't vaccinated we have a certain percentage of our kids that are vaccinated but there's a lot that are not and then our ka kids don't have to be vaccinated so that's why if you read in the document about the exposure part it says does not recommend quarantine of students following exposure in the school setting if mass were being worn appropriately and consistently by both person with toby 19 and the potentially exposed person that's why so their universal mask would take care

087of yes sir that's what i'm saying that in this document and that's something that we you know need i need to share and decide on is that right there gives you a benefit of not having to quarantine the whole class per se because of that that guidance but that's you know we're still going to be pushing for our staff and i know that that's their decision whether or not they get vaccinated or not but it's very very difficult i mean there is a system that you can look up but that would only be you know coincide with who got vaccinated north carolina if i got back to native virginia i'm not going to show because you don't have access to my status i can show you my card but then i don't know if the

088requirements is that we can ask about vaccinations so i know that didn't answer your question but i think the universal masking in this document as far as students go it pretty much outlines it on page 17 and then pink boxes and we kind of have always followed the toolkit ever since we started we kind of followed the toolkit but that's when they had required and recommended now we're in to should or should consider so that's one of the things that we'll be working on again i apologize the document came out last wednesday and just going through all these changes because in your mind you got used to this is even in the summer this is how we did something i mean this is how we quarantine this is how we contacted people this is when

089we sent somebody home this is when we sent a kid to isolation all those things will still be in play i do think that they're trying to make it again to support in-person learning i think that's the whole idea is to make sure that there are protocols in place that we can continue to do that and i'm not saying that you know mass no math i think universal masking is the easiest way to do it and you know i'm not saying that i want easy but you know before we we had all this we had options as far as virtual learning and those types of things and this is kind of different now that we're saying we're going in person but you know plan a old plan a going back to it but all the

090nurses have reviewed this document as of last thursday so we're going to meet and kind of go over these things that will come into play july 30. so i don't know if they answer your questions mr torreira right now for castle county schools everyone will be wearing a mask uh k9 staff and students will be doing the university okay well i mean yes i mean if that's a document you want me to put together and you want me to make that recommendation i can do that that's where i would be but that's i'm one person i'm just saying that i think it's advantages to the universal masking part and you know in the document page nine it gives gives some flexibility based on the needs of the community school administrators may opt to make mass

091universal regardless of vaccination status and off grades and the reasons they did is the lack of assistance monitor status uh difficulty monitoring and enforcing mass policies that are not universal and vaccination rate of students and families and teachers and staff within the community there's others that are in there but i do think that you know if you ask me i would say just like when you were teaching you want to start off here as you go and kids adjust that they get used to you then you can change some things it's harder to go the other way where you say we're not going to have mass we don't have to wear a mask even if someone said that's that's just my professional opinion on that uh and i think that we've always gone with the

092guidance and then we've always changed and communicated if you remember last year we did away with student symptom and health screening all together based on uh recommendation who did that so i i am up for any recommendations or anything like that but i do think it falls right now into putting together some guidance documents to make sure everybody knows what the expectation is and also that the board knows what we're doing and parents know what we're doing at all facets because i think it's going to be it's going to some be that come out of that so let's go it seems like we are pretty much where we were you know sometime ago um you know as i listen we still have a lot of moving parts and um when we talk about universal massive

093we're going to still have something in place where people who have exceptions whether it be religious or medical do we have something in place and i know we are talking about right now in person for all students but with things continue to change and change so quickly or if we're going to be thinking about an option a b or c you know in the event because as we hear every day the numbers continue to rise and even here in campbell county you know um the number so i i think that i think that they got all the information that they could get i think the abc collaborative which worked out to do from unc chapel hill i think their report to the state board was very clear about what they thought cdc i think is

094you know supporting mask i think american association of pediatrics is supporting math i do not know whether or not that there you know we're going to go back to all of a sudden march 16th or whenever it was the governor makes an announcement we're closing schools in three days i mean we're prepared to do that to go to see i mean i think that it would be much easier for us this time but that's not on the table i know that the b was difficult for you know a lot of families and teachers to teach on a b kind of situation i think that everything in this document points to we need kids back in school these are the things that you can do just the battle alluded to you know there were school systems

095that voted not to have mass prior to the government instead if you watched his news conference he was asked the question what do you do when people don't follow what you're saying right absolutely and you know it wasn't you know a response per se but i do think it's going to be changing i do think that this is good as we speak until july 30th and then we have to wait for 21 days yeah before kids come back uh whether they're a chance but we're sitting down and we're trying to i guess lack of a better term and i'm not a parent but to get back to normal what school actually looks like in all phases i think that uh we should try to put every strategy that we know in place to make sure

096that our kids can be in school each and every day we don't have these disruptions um you know i would love to be to the place where you'll have to make a load down messages about a case or closing this case down whatever and again i do agree there's certain elements that parents need to know now about how we're proceeding uh what we're gonna do and so things like what's open house look like what's mass look like what's transportation look like what's before and after school care these are all things that are important to parents that you know we're working towards trying to get those on paper and review those that that's the guidance that we want to proceed with and that's that's where we are right that's where i am right now just walking

097through that process every facet of school we have to go back and reevaluate again even down to you know we got breakfast down but what luck what does lunch look like you know last year but we only had half the kids or whatever in school we were delivering lunches to the classroom so what does that look like so there's a lot that needs to come out of my office you know like right now with dr carter's guidance your guidance about where where we need to be come august 1 which i think is a long time away but it's and i think just a follow-up for that too is that i hope that our uh school nurses and personnel social workers are preparing because we hear so much about um how this has how this has

098brought stress on our children talk about mental health and teen suicide and all of that sure and so we're hoping that our staff is preparing for this students free entry yes ma'am and i do think that that is a large factor about what you just said that why this document is written that we need to be back in person so they're not saying three feet they're saying to the extent possible because we think having kids back in the building over weighs anything else that we could do at this time and the principals in this room and directors they probably say the same thing that kids need to be in front of that adult they need some kind of structure you know five days a week what's that look like and then that decision being made

099so what's our preventative strategies look like in the school you know i say this all the time and i truly believe it that it's not a thing until it's a thing you know and so you know until someone contracts it or something you know until you know we had situations somebody's in the hospital i mean you know we just want to make sure that we can open as normal as possible face to face uh keep everybody safe that means our staff safe our kids safe um and you know what's that actually look like in a plan that we can push out you know because you know with the parents to let them know whatever and ongoing effort and discussion and checking and follow-up um making sure that we are on target with what the department

100of health and human services is recommending and so the purpose today as mr tarrell has said is to give you an update on the toolkit that came out last week you know our purpose of starting school is to start i think we've said that you know we are going to start on a regular schedule buses run as normal the schedule would be as it was before october according to the new toolkit we are you know you know distancing is not as important it's still important but not as important as it was before according to the north carolina department of health and human services but as of right now the masks are still very important and it clearly says i mean as mr trail said on page nine that if you have difficulty monitoring as it

101would in the school the wearing of the mask between those who have those who have universal is the key and so right now that is where we're leaning to move forward we're not ready to make a recommendation initially yet but just to inform you that that is right now based on numbers where we're headed and so we will be bringing it back to you for us but for parents for planning purposes that is what as of today our recommendation is but things are constantly changing and the worst thing we can do is say this is what we recommend today and then two weeks later that we don't recommend that any longer we'd like to get the most up-to-date data um and we do have input from the principles regarding open house schedules uh and so

102this week we're gonna finalize those and get those out to parents castle online and things in north carolina or virtual public schools that we would normally offer verbally but it would be prior to coping back to normal with the universal masking that would be inside and outside well there's stipulations for outside where it's not as needed outside and then there's mass breaks and like when you're eating you don't have to wear a mask so i mean there's certain stipulations on when you can take that mask off because we don't want to ask all day long throughout the day i mean there's certain times and outside is one of those times there's guidelines that you can take it off yeah that's a great question yeah and just to follow up before you answer that question for

103instance if they take the mask off when they go outside will they be provided a new mask uh you know what what does that look like we would probably not provide them a new mask but yeah right the toolkit says unless you're in a crowded situation outside that since you are outside that mass right necessary so anytime i get asked a question then that leads to another question so you know recess you know that's okay you know class change and vy i mean i don't know how you would police that if we say that you don't have to you know what i'm saying that they're outside and put it back on and you know so there's always this you think you know the answer to the question and then the question changes and these principles

104are great but they do that to me all the time i think i know what i'm talking about and then one of them will ask a great question that i never even thought about and so then we're going back trying to answer that so it's just people you know different perspective from where you are in the organization mine's different than what you know miss o'brien says at oakwood or you know even at dillard's uh you know it's it's a serious you know putting the information letting them look at it but you know school nurses looking at it consulting with the health department and then kind of adjusting back or answering more questions about what do we do with that so it's already started so [Music] yes and the reason i bring that up it was

105on channel 8 last week just one parent decided to keep her child at home at home school because of the restrictions sure and i can see that as a problem you can see it as a problem yeah it's just like being on the airline well i do think that you know these are things that we need to talk about and i do think and these principles they don't have to answer but you know our experience last year was students in math wasn't a concern i mean they just kind of went along with it i mean there wasn't a lot of hey you know put that on did it wear properly yeah have to be reminded yeah i mean but if you go to a dismissal you know out of school i mean coming in going

106out i mean if they didn't have one we gave them one so not a problem [Laughter] oh i understand i understand and so i think it's just that expectation i mean you know i think it's and you know this this has been a hot topic since day one yeah i mean it's not gonna go away uh but i do think that at the end of the day that it's dependent on us to kind of set the parameters and this is what we like to occur you know so yeah i can see that out yes sir thank you mr president for comments dr carter reports and updates that is all that we have at the time mrs blackwell uh is it appropriate if i wanted to go back and ask a question about the summer school

107session since we have middle and elementary personnel here okay i wanted to i see that i was looking at the numbers of the participating uh participation and the number invited um what was some of the reasoning of the low numbers and we can start with the elementary school and then how did that relate to the personnel heart since for instance number invited was 524 was invade personnel higher based on the 524 and the number participating is 176 uh what was uh and since we have some of the people here maybe they can give us some information on that standing up so i'll just defer with her with the elementary can you come over to the front place [Music] so we invited like we had discussed previously we invited everybody for elementary a little different because

108we had to make the read to achieve requirements we knew when we invited those we had a lot of people who didn't enroll so i would say the number enrolled was closer to the teacher hired um i'll speak for myself and principals i recruited everybody i possibly could and called retired teachers so if we had everybody come we were probably going to have to well not probably we would have had to turn kids away but we knew having done the regular g camps in the last few years and like i was discussing before legislation says that's a parent choice it's different than the old required summer camps so we kind of already had an estimate of if we invite this many approximately that this percentage will choose to count so we worked to recruit enough

109staff to cover what we thought um as far as the number participating now being less than that the first session number was lower than the number enrolled as well but for this session the number attending is less than the first session we've made several adjustments i've even had to move staff from one school to another because we had some very small class sizes at one school very large class sizes at the other of the two sites that we were running so um i mean i hope that answered your question but we've also had teachers drop off we had a lot of teachers that were only willing to teach first session and they didn't come back for second session we also had some classes that we had to collapse because we had even more kids that

110dropped off which that's what we've seen in the past with the read to achieve camps too as well that we were anticipating and hoping that the reduction in staff was going to match the reduction in students and for the most part it has what is the what your class size what's the class size right now it depends on the grade level and the site so i have some classes as big as 17 and 18 with 17 attending almost 20 or more enrolled but we put a full-time ta in a room and we had that many that's my that's my largest class size um we have had some some classes go down to four or five and we've looked at collapsing that was where we we may have taken two classes and put them together because

111we knew a teacher might not be returning so i i what grade level had the 17th grade and i'll say second grade at oakwood but at north we had less so we had to collapse a class at north same thing it was also where we moved to ta from north to oakwood as well so we have adjusted and moved south not only by grade level at site but i've moved some from one site to the other to try and balance things out that helpful yes what's the the lowest number of that had the lowest number of students typically we don't have less than 10 or 12 that are enrolled this time in a class say for example if i had 24 or 25 or 30 kindergartners and we may have two sets of 15 um

112but every one of them does not attend every day so well with the uh summer school for the first session how did how was the achievement how did they go do you have any results or anything um what i can say is that the teachers have reported that there was a lot of eye station growth you know i mentioned that we were looking at those that that data eye station tells us what skills students need to work on so it might let us know that this child is having trouble with fractions or a younger student is having trouble with counting and matching the right number so there's some specific skills we can dig down and work with and provide assistance to the students so the teachers were saying that the that their they they saw

113growth in eye station for some students they especially saw a lot of growth for students who were made virtual throughout the school year so once they had the opportunity to come back and start learning face to face then they were able to see a lot of games in that program i would also say we know it was three weeks but for three weeks we had teachers that were impressed with the amount of growth from those first three weeks there was no integrated testing we did reassess the math in grades three five and the science in fifth grade but we those results are still not not written they're not finalized no they're not public closed but all of the eogs with exception to ela came back as embargoed scores that's your math your science and i

114know you said in middle school you had how many teachers that you were so middle school movement you're here as well we had about seven teachers so we had a smaller number of teachers who committed you know explain just four because we own virtual can you explain what embargo scores are yes okay good question so um embargoed is prior to scores going through the certification process through the state board of education that happens september it happens october so that's preliminary um so things for instance like we had um medical exemption which impacts the denominator for kids so that is one thing that is included in the preliminary along with the certification um so those are the big things sure ask me whatever you want i'm not understanding about the embargo scores you use medication for

115you know a criteria are you saying that uh the different things that goes into taking a look at the scores is that what absolutely and then you may have instances with kids moving between leas so making sure that those kids are not included in our numbers making sure the participation numbers are accurate so those go all in the part of the embargo process and we when we go through the graduation cohort rate so making sure that students who may have transferred to virginia that those exit codes are correct so that we're not dinged as far as the lea is concerned because we know in virginia for instance they don't take eocs but sols but um just a question if you're trying to get unofficial results and you putting you know what the data that you

116already have uh are you able to give us unofficial results so it's clear and i appreciate you bringing it up so we can make sure it's virtually how everyone lives right because i'm actually bargained scores are from the state the state embargo embargoes the scores and the state says until we make them official we want them not released and the reason is the things that miss jones just shared because some students may have medical exemptions so they might be have a very low score but then that that had not kicked in and the transfers and so they need to make sure everything is in its place and then that impacts different scores in the different schools and the teacher scores and the student scores and so until those are finalized that takes a little time

117and then when it's finalized it goes to the state department the state votes on them and then the state says systems you can now release your scores so that's the embargo in process but until then we can share with you in closed session the embargo scores but we need to take them back up because the state says they are embargoed and cannot be released okay thank you thank you thank you i need a motion that the casual county board of public education go into closed session for the purpose of considering a personnel action that involves an officer or employee of this board nc general statute 143-318-1186 and for the purpose of discussing information that is privileged confidential or not a public record nc general statute 143-318-1181 and to confer with attorney ms berger has made

118the motion is there a second miss stanley is second some motion is there any discussion all in favor indicate by raising your hand what is the same