001okay um should you talking you're ready to come i'd like to call this meeting of the casual county board of education to order apologize to those listening or watching uh we had a few technical difficulties this morning dr carter yes please pause for a moment of silence thank you please stand for the pledge of of the allegiance states of america and to the republic who stands one nation under god indivisible with liberty and justice for all thank you we're going to hold off on the board minutes there was a page left out or something about the uh the policies that were renewed so we'll do that later approval of the agenda dr carter i recommend approval as presented i heard the recommendation of dr carter to approve the agenda do i have a motion i'll
002make that motion mrs garland makes the motion is there a second is beggarly some motion is there any discussion if not all in favor indicate by raising your hand oppose the same motion carried announcements i do have one announcement and in fact it's a shout out to our transportation department visits by the ncdpi transportation consultant are scheduled randomly to each of the 100 counties throughout the school year to review the lea transportation operation and the purpose of the visit is to provide a third-party report regarding the condition of the school bus fleet and maintenance re record keeping a numerical score is generated from the physical inspection to gauge the seriousness of any defects found and are able to compare those reports from one year to another they have two areas they review the garage and
003then they review the office procedures and and reports so approximately 10 percent of the yellow school bus fleet is physically checked by the consultant and he performs the same 30-day inspection required of our staff a few of the buses to be inspected are also determined at random from the dpi office in raleigh and then the office and inventory processes are spot checked including school bus inspection and maintenance files v-shift reporting fueling records bus driver sign-in forms spare bus assignments inspector certification post certification training yellow bus fleet inventories uh service truck inventory monthly report uh refunding refund reporting and the parts room inventory are also checked so so they have a fairly thorough audit by the um dpi consultant i'm happy to report of the two areas the office and garage that the consultant stated that
004caswell county schools transportation office efficiency uh is higher in both tim's and b sip and it's higher than he has ever seen in caswell county in the five years that he has been with the state transportation office as consultant in the garage section the consultant reports that caswell county score now ranks second in the central district which includes 30 leas he also reported that he has never known casual to be in the top 10. so i wanted to give a shout out to our transportation department the staff there and the work that they are doing to rate so highly um have such a high report from the random audit that is very good that's all i have at this time this camera do we have any public comments yes we have public comment that's carter
005there's no one we have doc we have a public policy agenda yes i'd like to recommend approval of the consent agenda as presented we have a recommended comment we have a public comment recommendation is there a motion to approve the consent agenda as black will make some motion is there a second second second motion is there any discussion uh yes there is more that's a question on the child nutrition and i've seen this for years we get this bottom line being about do other people bid on this i've seen that in the past yes uh miss mims is in the hallway to answer any questions so i'm going to defer that to miss mims you know the question was on the bids that you received did other companies bid yes so for every one of
006these contracts except for builds a renewal this year we send it to two to three more vendors and then they can decide if they want to respond or not and the announcements of this this year we did not virtually and so we just leaned into the human alliance as a reading of our announcement and in most cases it's one company bidding on i actually have more because a lot of them use cisco for chemical paper and everything in the household okay maybe i asked that wrong what i'm saying is like the grocery cisco out of raleigh was any other companies that did it on the groceries other than cisco that's two cisco they were the only ones who actually admitted okay i guess what i'm saying you miss me i like to see cisco is
007the only one that did it or if you got one that's got three or four bits i like to see that but what i'm looking at here i could say all of these are the only ones that bit it is that's correct okay that helps me okay and this that we had at that is many other companies but they no longer did all those yeah okay okay very good thank you ms berger oh i'm not for miss mams sorry um this channel we're on let me get my site here 300 budget 19 budget amendment 19. can you explain to me what that amount was because i thought we didn't have that many students in the uh attorney's program it's not necessarily that's just the name of the purpose code alternative program so it's not just
008alternative school it could be um like the social worker that's in that group it's different things not necessarily the alternative school but that's the name that bpi gave that purpose and all of that is for longevity um and the any type of leave that the state would pay out of the employee left as well as the teacher bonuses that were paid out from the state i think the instructional coaches are also paid in that 5300 live thank you any other questions or comments not all those in favor of approving the senate agenda before you raise your hand suppose the same carries unanimously i have a comment i have a comment the second part dr carter yes um this is the first year that the legislation has required that school districts um uh write and have
009a board approved social emotional learning and school mental health plan so mr terrell has been working on that there is a template from the state that he has followed and so he is present to share the draft plan or proposed plan with the board good morning good morning this is mandated by the state it is a improvement plan that lasts three uh the years packet that you have that's the kepler that came from the stage and i'll just kind of walk you through the highlights of it uh we do have a district team in [Music] so we did do a springtime needs assessment uh just listed out where we delivered our strengths there were some things that we had in place prior to coping that we were moving forward with our staff and our training
010and what we were doing at the school we also know that we have some needs as far as what we're actually doing with social emotional learning and also the innovation of best practices into into our school we know that we have a good idea of what it looked like pre-coded and all the research says that when kids transition back to our school in the fall that we need to be prepared to have a plan to start addressing some of those needs that might be in addition to very similar to what we had with parents that we do the parents that were again it's a three-year improvement plan and it's just aligning all our current and future practices that we have the performance of the plan is promotion of mental and social professional wellness and prevention
011through core instruction that's part of the ess process process [Music] curriculum we have had a strong training component with sel and mental health and then we coded it we're kind of regrouping because i thought that we were making strides as a staff if you remember we went back and we started working with mental health first aid for our staff training training at first child experiences from school we had a strong suicide risk assessment and protocol and we also did some specialized training in that as well for our poor people and also mandates that we develop a infrastructure and provide training for staff for six hours within the six months of school we'll talk i'll go a little bit more specific with that in a minute and then an early intervention for medical and social emotional
012health including a universal screening again we will continue to focus on the development of our positive behavior and intervention and support we are going to focus a lot on our multi-sphere system of support or mcss for students we do have a collaboration with a regional consultant that the district will have a team and also each school will have a team that will address supporting students not only with academics but attendance and discipline and any other social emotional mental health issues in my path we're going to expand on our sel initiatives which will focus on castle signature practices process of support for students route and whole group lessons and then work with teachers and school level staff to look at what we need to do curriculum wise and get their input as far as what would
013be the best practices that we could all implement to support students and then we do have programs that have been district initiatives in violation of conduct and that is specifically we have a choices program that's tied to for um the topics must include introduction to mental health suicide violence child sexual abuse prevention every two years uh last year we trained all staff on human trafficking that was required by the state that is now included in the stock market we do have a suicide risk referral we do have a flow chart that your school will follow do you use a risk assessment of the columbia suicide subject disparity rating scale process that also provides screening for students to see the levels of their risk and also provide resources for parents so we work with parents as
014we get into the protocol to give them the resources that are out there in the community that can support their child at that moment with time we are going to build a district of the mental health team to expand that that will include school counselors school nurse psychologists major specialists school level administrators local mental health provider and local management institute doesn't help me and also parents so we're going to expand that to get a strong team of people that will meet poorly and review and we do have a stretch discretion whether or not we're going to include other school employees they should not apply training or no direct contact with students so we will have a strong training plan as far as prevention curriculum instruction and environment we are going to do management of space
015programs and get input from each school to see what is the best practices that we can implement at each school k-12 again it is a three-year plan that we're going to start in august we're going to coordinate our efforts with pbis which we're going to continue with individuals model and whole group instructions on seo topics a lot of our schools have individuals will do this they also have small groups of students that need on several topics and there is whole group instruction when you do have that schedule especially at the elementary school that school council is going to a classroom and then we're going to examine programs to meet the needs of students based on the data going forward we are going to start collecting data from a universal streaming tool that we will have
016we've been talking about that over the past year about getting a training tool that we can look at the data that's collected from students so then we can collect and review associated a little bit further than just the academics for students but we need to look at the whole child which would be academics attendance behavior and any other issues that might be getting in the way of their success our early intervention will be using that universal screener to do the social academic and emotional behavior risk and look at what are we doing to address the social emotional behavior problems for students in grades k through 12. we're going to have specialized training for specialized instructional support personnel in the schools we do update our code of conduct annually we do update our prices plans annually
017we do conduct and document safety drills annually we do collaborate with emergency management teams uh memphis the sheriff's department last week talking about doing some table top top exercises with them involving the sheriff's department at efs and we have been working closely for the past 15 months with the health department we are going to institute a parent component of sel uh organizing opportunities for families to come together and discuss these topics we did that at some of our schools we will have a list of resources that parents can use at home and then we're going to try to make the community aware of what we need and what we can partner with community organizations to support sel there is a treatment referral reentry piece that would be developed at niu with a local health care
018provider to provide in-school therapy for our students we already participate in the crime prevention and then develop a re-entry phone call for students returning from mental health treatment programs say transition whether that's a hospitalization program or residential program um the plan will be reviewed and monitored quarterly to develop or if you look at the data that we lack also where we are with the action items since three years then we will update the plan the plan will be submitted to the state on september 20th that is the deadline but it did need to go before the war for approval prior to that time ms blackwell did the social workers that's on staff or school nurses help participate in developing this plan or any counselors that were yes any other questions or comments i have a
019couple of can you can you hear my voice can you hear my voice i noticed throughout this can you hear my voice who will be doing can you hear my voice can you hear my documented voice that ncepi has put on the canvas site that addresses some of the issues like mental health training suicide prevention can you hear my voice sort of like our accu training that we use to train personnel with blood for pathogens school safety those types of things there are some initiatives that will be module based that will be self-paced the key to all this is going to be able to track this because we're going to have to track who is complete uh part of this is collaborating with mr mcgee about having a piece of fusion orientation but we're going
020to develop a plan sort of like show up so we will provide that at no cost to the other question on our team were there any teachers on the team but we're going to expand that as we go forward because it's going to be really really important sorry to interrupt can you hear my voice can you hear my voice is the electronic equipment not functioning properly uh do you see my raised hand you see the raised hand but we did have school counselors and social workers support personnel all right i just want to make sure we had some teacher input because this directly affects them too so we need their input correct so that's good that's why that's written but we did not want to just go ahead and say let's do to support kids
021age 12 how can i steal these two academics just trying to balance that out because just on the training piece there's a lot of training based on everything else on top of everything else the teacher's having to do when are you going to fit in this training looking at the calendar here well it's not going to be something that could be on a pd day so it's going to have to be maybe during their planning period or alternating plc meetings that's kind of how we did human trafficking that was a nice thing about the human trafficking that was self-paced so like when i did it i could do 20 minutes walked away from it came back the next day 10 more minutes so that cell pays but this training and everything else we're going to
022do with their curriculum and instruction you know all of the mandatory trainings that we have it's going to have to be laid out and do you hear my voice did you hear my voice do you see my raised hands a and try lot make it meaningful because i think that's part of it people need that understanding about social emotional issues and also mental health but also make sure that the curriculum piece will the state be developing the curriculum and then you all you know we give it out to the staff or we're going to be developing suggestions they will not dictate sorry to interrupt but can you hear my voice do you see my raised hands should be directly tied they weren't a research-based program but they might not name the program per se so
023in this document you see suggested resources that's just suggestions from the and would there be a budgetary concerns of funding source for materials or for staff development um and going back to our ss3 we did have a mental health component in that federal money that we have for designated money for that we can pull from if we do have some kind of specialized training that we need to pull in so it's not going to be local funds so we did go ahead and use those tester funds to support that if we needed to have someone come in or someone train us on a program but we do have x number of dollars allocated any other questions or comments uh can you hear my voice or you see my raised hand to say thank you for
024to mr um terrell and mr showalter and the committee for coming up with the plan and working diligently to put this in play with that being said i'd like to recommend approval of the three-year plan of social emotional learning and school mental health for approval heard the superintendent's recommendation do i have a motion i'll make the motion ms garland makes a motion mr battle of seconds in motion is there any discussion if not all in favor indicate by raising your hand oppose the same motion carries unanimously i need to make a comment here um those of you calling in or viewing the presentation on zoom cannot respond cannot talk to us during the meeting if you're trying you're disrupting the live feed so if we have an opportunity for public comments at the beginning if
025you would like to come to the meeting you're welcome to come and present public comments but we can't take questions during that session thank you uh we have the new set of minutes if we want to go on and approve those if you've had a chance to look at them a page was left out of the original minute but i think it's been taken back now do i have a motion to approve the minutes of june 14 mr battle is amazing motion is there a second a second miss garland's seconds emotion is there any discussion or comments if not all in favor indicate by raising your hand oppose the same motion carries uh superintendent updates i do have a couple things the first one is a continuation of a prior board discussion uh as you
026recall at a prior meeting you approved the wording that i would go on the plaque for bartlett nc senior high school and so what i've presented to you now are some options of how it will look uh depending upon your your desire um the first one is a um the the chain or the the choices here unless you decide on a different choice is the bronze plaque that is consistent with what is currently in the schools or you have the option of a a it's a silver and black uh plaque that's a little less expensive but again it's not um consistent with the other plaques the uh silver is the aluminum satin aluminum that they call it um these plaques also have the option of having the uh the emblem for casual county schools in
027it again your choice if you so desire i have on the back side of that three page packet the cost estimates and just really it's up to you as to how you would like for it to uh to look in the school okay what's the battle um a couple of things uh one i think that to be consistent even though i see it's higher the bronze uh the one on the page you want one on top that is consistent with what we have on the other buildings uh secondly at the last time we discussed this we were in agreement with the word and what would go on there we did not discuss the logo which was added later and the only problem i got with the logo is in 50 plus years there's been three
028different logos in casual county schools and i think if you start this now in 10 years we may have another logo that's my only concern about the logo so we don't have it on any other blacks but as far as the wording goes i'm i'm fine with that because that's what we discussed vaguely i personally like second option i know i just cannot see spending that kind of money on a plaque that's almost 1400 cheaper to do the second one we could do a lot of money with that thousand four hundred dollars for our staff so i i just i can't because it's not be honest with you how many people actually look at these blacks any other questions or comments i like the grounds i like the bronze um the logo are not not
029the name of the deal but i like the bronze we are a state of the art state of the art facility and i think this will just complement just just fine any other questions or comments you're going to need a motion i guess or consensus i would thank emotion would probably be um the best route to go since we have some that's one more question before you do that yes it's 20 21 the best date to put on that that is the date students will initially go into it it's the first phase the second phase will be the following year but the students will actually go into it in 2021 that is one bit sure okay [Music] going to go into school in 2021 yes they should be going in during september i believe isn't
030that correct yes unless something happens with the construction but yeah unless there's a delay in september miss i down um connie just brought up a good point ms stanley goes with her initial middle initial but for consistency do the other board members want their middle initial it came out the website just for consistency and we can ask i'll ask each of you what i prefer okay i mean that's fine that's another big deal it's battle uh matt uh yeah i make a motion that we go with the bronze plaque with the names of the board members as they see fit whether it's the middle initial or whatever minus the logo okay mr battle has made a motion to go with the plaque as it is except for uh middle initials for board members and without
031the logo the bronzeback the bronze platform do i have a second one let's go in the second to the motion is there any other discussion or comments all in favor indicate by raising your hand opposed motion passes three to two dr carter uh the second item is i know that we have uh been seeking a uh grant for the school resource officer and information came across our desk last week that there is a um it appears that it will be automatically the last year's grant will be automatically approved for a second year if you had the first year grant and that grant money was is 33 333 we have not received any additional information because this came off the website uh ms chandler has also you know checked into it that we don't have any
032additional information yet but um we just want you to know it looks very promising but until we see the official wording that casual county schools has been awarded we don't want to be uh too assured of it but i have contacted sheriff durden and gave given him this information as well so just like you know it looks like we will receive a second year grant but we have not seen received the official notice of that yet okay the grant fund yes um a couple of things with our esr grant uh with the sr3 grant it was approved as written and um in that grant there were two items i'd like to to bring to the board one is a possibility of supplements that was approved future supplements with the certified staff that also wanted to
033bring to you some possibilities of some additional changes to that and the other is um with mr terrell the indoor air quality needs assessment that was written also into the esser grant that was actually put out for rfq and uh mr terrell did receive uh one uh uh i guess it's not a bid but uh net requirements from brady the company brady because their engineering company and just we just wanted you to know that we did receive a a response to that so now we're asking them for a an exact amount and then that exact amount of what it will cost to go into our schools and do an evaluation assessment of our current hvac air quality system and what needs we might have once they do that then um or once they propose to
034mr terrell what that might cost then we will bring it to the board and you can either accept it or decline it this will be looking at the fielders and that kind of thing in all of our schools process yes everything a wise use of that money to say what do we need then go forward we do have money allocated for yeah but we want to make sure we let our parents know what we have right now is safe was safe for the kids right okay i just wanted to make you know make sure it was out there and people could hear that that we're not just doing this you know we want to make sure absolutely it's just been a very common practice with related work and some of them you know foreign and
035so now uh i believe that we're the only qualified response and then put out a rfq on the website from may 25th to june 10th we did advertise it in the papers just like we've been doing with anything else and they did respond they do meet the qualifications so we're going to ask them to give us not to exceed christ so we bring that back okay um the second item is um as i said earlier the sr3 grant application was approved and inside of that was the um certified supplement certified teacher supplement of um for multiple years of 2 million um because we know and i've shared it multiple times that you know we have zero supplements for our teachers and it's very difficult to attract and retain staff teachers if we have nothing to
036make us competitive with surrounding districts and you know we've seen this year we've seen last year where that supplement could have most likely kept staff here because of the pay so we wrote into the sr3 grant a three-year because the ether iii grant ends in three years we have to have the money spent in that time frame 23 24 a three-year [Music] supplement and we've looked at possibly you know having it on a staggered basis depending on years of service in caswell county um this the whole purpose though of having that is in the springtime where you can you know you can go out and recruit and you know hopefully bring futures in uh but this grant was to start this upcoming school year which is still wonderful that we you know if you approve
037it that we can pay a supplement however um mr battle shared some information with me over the weekend that i thought was a wonderful opportunity for the first year it would possibly mean that if you go this route that we would need to amend the um the sr3 grant to include it but another district happened to be cumberland is actually working with all of their stuff for for a a retention and recruitment supplement whether you are certified or all employees if you are employed by on june 1st and you remain employed on are still employed on september 30th then mid-october you would receive a thousand dollar uh either it would either be a a thank you for staying with us um bonus or a you know higher june first bonus if you are hired after
038june 1st and still with caswell county on september 30th you would receive a fine bonus i did contact the superintendent cumberland and they did use esther funds and i've asked him to you know get their exact wording our wording was based on teacher retention so we use the teacher retention state requirement for reporting tool so we already have that approved for three years but if you decide to go this route i mean if you go this route you know we could amend it and possibly do this model this year because last year was a very difficult year and this would actually i think help all of our staff stay in place and then the following two years stay with the certified teacher supplement and it would be all staff that would normally have received a
039supplement from the commissioners in years past for the next two years that's a possibility so it's really up to the board of what you so choose but just know that if we if we do make a change and what we currently have approved it would need to be amended and thy amendment be approved before we can move forward with it so you're saying the first year would be all staff and then year two and three would only be the classified to teachers that's the ones that would normally yes receive it from if you like that model i mean the model that was currently approved by ss3 and the whole purpose is that you know we need to have teachers in those classrooms we've got to have i know we need every staff member but we
040are not competitive at all with surrounding districts with their certified staff at all because we are the only ones that offer zero is it go ahead is it any way possibly maybe that second third year we can make it lower for all staff and more for teachers i i'm just i mean i know we need teachers and i know that supplement helps but we've got a lot of the people i mean i know you're not saying no not everybody works hard i know that but i'm just saying i just i know we need it for all staff yes something but we don't have those teachers in those classrooms that's where our students exactly the reason i share this with dr carter is because i look back at the history of when we talk about supplements
041and the term comes up teacher supplements you know who does that actually include with commissions not giving a supplement and i looked at the situation in terms of a classroom teacher is a teacher all right what about a guidance counselor what about an assistant principal what about a social worker what about uh directors they're all certified staff members but they're not getting a supplement principals get a supplement okay and the retention thing by giving everybody a piece of the path for example i always felt if you if you don't have bus drivers to get them to school you can't have school the cafeteria workers the custodians and this was a way by using essa funds that you would give everybody a piece of the pack regardless of what the state gives a salary increase or
042whatever and to me it would coincide with the plan that's already that's been approved with the s of funds it would be a thousand dollars for everybody that was like dr carter said that was here june 1st then they come back they'll be here in september then they get the money in october uh anybody knew and that's the only problem i got dr carlos because we paid a signing bonus anyway to me they would be getting extra money if they get the 500. i think it would have to be those that don't receive a different signing bonus right and i think we need to be careful when we say teacher supplements because people choose to work where they want to work i understand that we all understand that and a young person can go right
043next door to creston county alamance county and and make more money you can't blame them for that they're going to do that but i think if we can offer this incentive and plus this supplement i think that'll be more attractive for our people and uh it doesn't let the commission's off the hook but they just didn't give a supplement so this is a way i think that we could do it uh to me it would be slash teacher supplement slash retention bonus and uh with the funds there we can do this then you would not affect your fund balance even so that's the reason for that is blackwell for clarification are you seeing a thousand dollars for all personnel that's hired in caswell county that each person would get a thousand dollars if they are
044employed with us by through september third thirtieth and then in october they would get the bonus are you saying all personnel all personnel that are employed as of june 1st and remain employed as of september 30th so that's bus drivers that's everywhere if they're part-time i think it would for the first year and the teachers would not get the additional they would get just the thousand dollars no this would be this would be separate the retention and the supplement are two different things okay so it would so it will be that that's why i want to distinguish between the two here uh so they would get a thousand dollars an additional supplement given by the county i want to not buy the county let me buy the answer okay yeah so they would get a
045thousand dollars plus the additional given by essay is that what i'm that's what i want to get clarification on okay dr carter if you do that which that that would be wonderful if you do that though it will reduce the overall amount of that supplement by the amount that that first year would cost for all employees okay well i mean i agree that if we have extra funds then it would be nice for everyone to get something of the pot and to be able to say to bus drivers to everybody that's you know we're working collectively that would be something good but i just wanted to make sure that it it's two different money saving money but people to get watched that's part we've allotted and approved two million dollars for that purpose of the
046three years for teachers so if it's modified amended whatever it would need to come off of that that line item okay i agree that all of our employees have worked hard and and need some kind of reward i would say consideration of this i think we need to make a strong strong effort to get qualified teachers in the system if we stay with the supplement that we're talking about through esser funds could we not then include the non-classified are those that are not included in that in the kind of bonus we're talking about a thousand dollars or 500 depending and and use fund balance i understand what you're saying but let's look at another way let's say if we didn't have essa funds they would not get anything unless we went to work fund balance
047because the commissioners did not give any money right this way by having essa funds it gives an opportunity to give everybody a piece of the power because that's been the kick for years when they say teacher supplements you know a classroom teacher is a classroom teacher a school nurse is a school nurse a social worker is a social worker so i think we need to take that term teach the supplement out and say you know certified staff because that's the whole point how can you say a principal is going to get a supplement they certified staff but the assistant principal is not they don't get a supplement but that's local money all right that's my whole point about that it's kind of like reducing what one person would get to give everybody a piece of
048the pack that's my whole point about that because people people choose to work where they want to work and we've got some dedicated employees who if we didn't do anything for them they wouldn't get anything right now i i understand what you're saying i'm just saying that if we give them for the certified staff that we had talked about as far as a supplement goes that if we continue if we give them as much as we can using the esser funds and then those that were not included we give the thousand or the 500 and take it from fun balance because that way everybody gets a piece of the pie and that way too we're keeping the supplement for teachers to draw teachers in we're keeping it up high enough to possibly draw some from
049surrounding areas or to keep them from going to surrounding areas just to expedite this matter because we can go back and forth on this i would suggest that the superintendent and the finance officer run some numbers show us some things that you know what it would be for example we've got a little over two million dollars in fund balance now if we dip in the fund balance in a few years it's going to be gone simple as that i mean we all know that at the same time the christmas bonus is going to come up are we going to do that again that takes money away and i think if the superintendent and the finance office can give us some scenarios in terms of what this would look like what this would look like what
050it would cost then i think we could make a better decision rather than try to do it right now because we got time to do it because the number of employees now we're not going to be able to compete with the surrounding counties in terms of what they already give is supplements what they're doing in these other counties it's got this big money and local money they are taking their essa funds to give things like the bonus money they're not using supplements to give you an example and it's wrap you ever kind of got more money this year with the schools than they ever had i couldn't understand that but the commissioners gave them more money we uh hopefully we're going to hold the line in caswell county but i just like to see some
051numbers before we commit today you know to do that yeah i think that's a good way to go yeah look at the numbers hopefully we can look at being inclusive where all our employees can get something all unemployed employees are important whether they drive a bus or clerical whatever they want to know that they are part of the team as well this doesn't have to be the 500 a thousand as long as we can give them something but also if commissioners give give us money they can they allocate and say hey we gave you this money this right here should have been something or is it just going to be here's what we've given you and that's it from after funds i didn't hear the first part from answers if the commissioners give us money
052that we we hope they will whatever amount they give us are they just going to give us one amount and say here we're going to give you this amount you do what you're going to do it can't be allocated like you know you know like we say paperwork again if they fall past procedure they usually just give us two lump sums and it is the uh local fund balance and the capital outlook and to use it for those items now in the budget we shared what we would like to use it for but we also shared in the budget request the increase in request because of certain needs but if they follow the same procedure in the passage from what their work session indicated it would be level funding uh meaning the same thing as
053the last year and um we would be able to use it as needed within those areas okay so dr carter you and ms chandler will put together some scenarios for us so we can take a closer look at it and get an idea of what all part figures a time frame reminder is you know the board meets again the end of july and if you're a proof uh change that you would like to see happen that involves an s or change we would need to submit it and then wait for that approval that may be just guessing the end of august before we know for certain that we would receive it so just say you a person in winston-salem got the first one [Music] when do we need this um make sure we bring up
054this year about christmas bonuses because we don't want to wait to the last minute and that might be a good discussion when you have all this information when you all are getting together can you all bring us back a scenario about with christmas owners as well yes okay i want to make sure they get that with them and it made them be a possibility that we could look at a smaller amount from fun balance not just one or the other so yes okay um i know last year we had the staggered uh start to the school because of the need of bus drivers and the shortage that we had and talking with mr hudson last week and actually over the past two weeks about forecasting he feels very certain that we will have enough drivers
055or very close to the amount of drivers we can start on a regular schedule that was in place prior to coving so i don't want to give a time because every school was like five or ten minutes different but it would be the regular start time that students were accustomed to prior to coping so that's how we you know we'll be starting all at one time in school and then have uh just hopefully a normal year as much as possible hopefully we will be able to do that yes yes yes okay thank you um reports and updates um yes i have i know the last four meetings there will asked about summer program and just to have some information about you know what was occurring with the summer program so i have um miss bose
056who is here and she did uh prepare a printout so you have in front of you it's in the uh printout and she is here uh if you would like to come forward miss jones could not uh be here today uh for personal reasons but uh mrs is here and if you have any questions regarding secondary i'll be certain to take those down and we'll get the answers and responses to you from ms jones miss um ms blackwell before she starts do we have any information about how the students did i know we're going to do the summer school program but how they did overall uh do we have that information about per grade about the integrated testing and the results and all of that do we have that because i you know i wanted
057to also be updated on that information i know we're going to look at the summer school but how do we do overall we haven't received any information from the state to be able to say these are our official numbers yet and we never release those until we have those official numbers so we're waiting on the statement to provide that because this year was definitely unusual it's not usually verified until uh later in the year anyway um usually takes some time to have it verified that the school board association and the state board has to approve them and then i usually do a presentation to the board we haven't even gotten that far yet this year one of the issues is that a lot of the students you know some of the students and some of
058the schools you know knew that there would be it would not have an impact on the raid but they didn't come back to take the test as well so once it's verified if it is verified um we'll be glad to share it so we don't know the information uh so let me see if i understand this so during the summer school and this is you during the summer sessions the teachers don't have results from the students so that they know areas that the students are having a weakness in they have their grades that they have because these are students that are at risk of not passing anyway based upon the rates i remember at the elementary uh you know the test the assessment did not count as part of their grade anyway these are students
059that were not um successful or perhaps were successful in some areas but not others or they just needed a boost so i'm going to let miss buzz give you a little bit more detail on that i'll give you a little bit more before i go into the presentation but [Music] what we did mr jones and our mother we went back through and looked at and we looked at that performance and we looked at trying to make sure they had resources and things to teach women priority standards and the state would let us know what percentage of parts of the desk um what percentage certain standards are and how much they show up on the test but we also had an already and eye station which were two computer programs that gave us information on what
060were some of the students deficits and skill weaknesses where they were so teachers looked at all um anyway we had multiple data points that we did look at um to try to make sure that we were remediating in the right areas fourth and fifth fourth through eighth grade reading has not been scored by the state at all there's every norm areas to look at skills we did the same things um so what i have for you with the overview of the summer program to welcome an introduction um we try to answer some of the questions that have been submitted like the remediation sessions the dates and the focuses um the invitation process that we use the enrollment numbers teaching positions enrichment activities social and emotional learning and support and questions and discussions um so the
061remediation sections were dictated by a lot of different legislative things we had the summer learning legislation that dictated middle school to high school and even elementary but then we also have to read to achieve legislation that's a lot of what the k3 program has to look like so we included here what were some of the things that were being taught at each grade level um in addition to this we tried to incorporate stem and science throughout we're trying to incorporate non-fiction science and hands-on science and some different pieces these are the main puzzles that you see here for each session just um and then for each grade level again going back to the agreement legislation um chief grades credit recovery cte work um there were a lot of different charts and different data points that
062were looked at to figure out who was invited um in k3 reads your chief actually legislates some of the things [Music] which student names to put in each area in the chart and the elementary teachers looked at their students and looked at their data and typed those names in and then we went through and invited the tears as we could or as legislation mandated mtss students who were in tier three the same system that mr tyrell had mentioned earlier eye station or outreach performance grades lots of different things factored in to our teachers and who was being invited for our summer programs employment we had the number of students who were invited in the first column and then the number of students involved in the number of participating even for free to achieve legislation where
063they they say that we need to invite these students based on their reading performance i also say it's a parent's choice um unless we've had situations where students really needed it for promotion retention like the whole summer school then we made sure principals communicated that to the parents and to the students and that we had the proven notifications in place but otherwise this statement makes its apparent choice we have we have listed the number of positions but i'll even use elementary they were unable to work the whole six weeks or eight weeks seven weeks or three and a half weeks even a three and a half week session so i can speak for elementary i prioritize getting as many people who could teach the whole session for consistency but then we had to start to
064pair some people together in one position [Music] but there's a breakdown of what we have this is a lot of personnel now give me an example like in the high school you have 124 participating and you've got 23 teachers that works out to 5.39 students per teacher give me a give me an example of what a class would be like okay [Music] um [Music] then we have an enrichment teacher who's doing cm and enrichment above that now i had some grade levels with the class size my class i was between 12 and 15. okay you know some places where class guys got a little bit bigger and i've tried to recruit either an extra ta or extra in fact i think you're going to get another name to come today or soon or even in
065the july sessions where i'm still trying to reduce class size and the read to achieve legislation says small group instruction is required so we're consistently looking at those numbers and who's attendant and trying to focus much support in place as possible okay all right and then the pictures through that show some of our enrichment activities that we plan for the teachers for the students so we have we have lego robotics going on in some of the elementary schools drones we're going on through elementary and middle school so there's a couple of pictures here of some students they're actually getting to program them through their chromebook for elementary the drones that hope would happen last week and then in july [Music] media teachers at that area elementary teachers are doing recess they're one of the reasons
066for the difference it goes back to free to achieve legislation and how they said we could count minutes and knock out minutes between k-3 and the rest of the students and then there was a question about social and emotional agreement i know mr tyrell mentioned them but the cpi recommended what they call free practices playbook the gazelle that actually we were shocked when the dpi first shot um [Music] and then they put out what they call the three signature practices in our playgroup and we were pleased that a lot of our teachers were already doing these activities because the teachers again online one of the things was welcoming activities in the mornings um doing some things there are things that our teachers were already doing but they kind of put a social and emotional spin
067on them so i'll use elementary we're still having a morning meeting in the mornings i know the middle school mrs jones and shared that they're having their baby blocked so a lot one of the three signature practices talks about welcoming inclusion so that was a wonderful plus for us um and then that was it for our question i would like to say that cbi or the legislation he made a lot of changes very quickly to this year's summer school or what it used to look like summer school changed in my opinion when we went from summer school to having to achieve summer learning hands and so [Music] the teachers had worked really really hard and pushed themselves um to try and meet the needs of the students virtually um and so a lot of them
068were ready for a summer rejuvenating session and then when the six week this six weeks of teaching the foundation um i'd like to commend there are a lot of teachers who are trying to give us what they can whether that may be two weeks or three or six um but we're very appreciative and all of them have been very committed to trying to help students get back where they need to be we've had i've had principals and teachers and even a parent to tell me that they have been able to see some growth from the students in just the short time that they have been back in school and in these programs especially for some first years to stay virtually um the teachers and principals have reported being able to come back face to face
069and being in school they have been able to see some positives promotion and retention yes if a student is in summer school for obvious reasons will the promotion retention status be determined after summer school or has it already been determined so i want to be clear right we have some students who were invited based on regular gene requirements that their grades do not constitute that they would be retained okay so where like when i started where i said we have some students who were invited for promotional retention reasons principals were asked indeed to clearly communicate dependents your child has to be here i'm going to decide their promotion at the end of camp most children's promotion was decided before camp because grades and other things were in place however um and read to achieve has
070caused a lot of little a little idiosyncrasies maybe is the right word i talked to a parent last week who was concerned about why her fourth and fifth grader wasn't invited and done more poorly on report card than her third grader however rich rajiv dictates the third grade and what happens there and then employee in fifth grade it's a little different but we also if the student was failing one class we're obviously not going to retain them but we wanted them to be in summer school someone can't have an invitation let's say for the math session if they were failing math but then all of their other grades may have been fine so we tried to be clear there are a group of students who were there for promotion retention purposes and we tried to
071communicate clearly that that's that they needed to be there and the decision would be made at the end of the past but for everybody else it is made um proud okay and see and this has been very difficult and consistency is uh a big factor now and i like ms blackburn i wanted to know that information too we know we know what our kids did right it's not official but we know because i hear that uh teachers say not proficient not proficient we know what not proficient means i mean don't take a genius to figure that out and on the other hand is the word comes out that dpi is not going we're not going to count this all right that's the word right but for certain facets now let's go a little bit further
072and i wish miss jones were here but i looked at the number of kids at dillard who chose not to come and test i don't understand that it did not test for the integrator right now i know the principal has to make the decision about promotion and retention i understand that but it seems like we always going to be in the catch-up mode if those kids chose not to come and take you know you can't you know it's here for you and then if the state says it's not going to count you know yeah our own casual county promotional attention policies [Music] a lot of idiosyncrasies throughout and you know i respect the fact that parents needed the right to choose as a parent i appreciate the fact i had a right to choose what
073i felt like was safe or not safe for my child but i agree with you i think that there's there are a lot of other things that are affected by these i know kids that have done well whose parents wanted them to go to some school because they felt like you know if you lost something you're going to try to get it back and you may not get it all back but you're going to get some of that so in some cases if we have room i can't speak for all of these classes but i can say for k-3 with read to achieve mandating who had to be there who didn't i was struggling to recruit the teachers and the staff that he needed to meet those requirements but in fourth and fifth grade there
074was a case or two of that because in fourth or fifth grade we had we even had more parents saying i'm not going to send my child and they said that early enough for for me to make some adjustments and meet with the principal and see what else we could do and even moving saturday so there are it is much i agree with you and it's much less consistent than what i would call an old summer school um the way the requirements are written and and who we had to serve and the parents having a choice and the teacher recruitment piece of it because the teachers have worked so hard this year there there were just so many factors but we tried to in fact i even talked to another parent yesterday and i talked
075to a couple about july sessions and whether they might be able to come or not at their dream but we've got to make sure we have a teaching staff we can environment okay thank you ms blackwell how how many uh students in the elementary was with the retention promotion that dealt with they had to come how many of the uh how many do you have i don't have to go back and count those i'm sure i would still say it's a smaller percentage of the overall um so again i hate to quote a number of children that'll say less than 10-15 and i have to say i mean we know that the summer program is is not going to meet everyone's need we know that we cannot invite everyone uh and and we know that
076when school starts back then we're gonna have to spend quite a bit of time working on um filling any gaps because every child's gonna be different so we are gonna have a lot of patrol opportunities after school programs depending on the school situation because we know that a lot of time will be needed to catch students up because it's very difficult to compare this year to any other year because it has been such a just detrimental to every family in one way or another and so we know that it's it's going to be a a year of catching student stuff and getting them comfortable with where they are and um so we know the summer school even though it's very important and already proven effective in many ways uh there'll be a lot more than
077school students a lot more areas to work with any other questions or comments i would like to commend ms bose and ms jones for the work that they've done uh recruiting teachers and just putting together a very quick turnaround summer program anything else i need a motion that the casual county board of public education go into closed session for the purpose of considering a personnel action that involves an officer or employee of this board nc general statutes 143-318-1186 and for the purpose of discussing information that is privileged confidential or not a public record nc general statute 143 318 1181 and to confer with attorneys ms garland has made the motion is there a second as blackwell seconds is the ending discussion all in favor indicate by raising your hand pose the same motion carries we'll
078take a 10-minute recess and we need to close these connie