001uh um i like that i'd like to call this work session county board of education's order sorry for the delay if little technical problems uh dr carter we're here to i guess go over some of the budget information for today and yeah just turn it over to you thank you thank you um you have in front of you the packet of information that was sent to you electronically at the end of the week this is also the packet of information that has been sent to the same day was sent to the county and at the end i'd like to go over some of this information that will be presented today as well but uh first i'd like to draw your attention to the packet that says some republic relief funds you know as we go
002through this packet of information um today i just want to make you aware of the information received from the latest esser funding and i have to acknowledge uh miss chandler who is beside me today and the extensive work that has gone into all of this planning and the um from not only the budget planning and uh the drill down data as much of everything you have in front of you today but also making sure that our our funding from the common relief is in the guidance cause of the guidance of the state federal government but if you look at the last second last page page three of that packet that's called summary total relief funds um we've shared with you the um the other funds that we've received from the coronavirus relief fund the gears
003the governor's education relief fund and answer one funds but these last two essays two and s are three funds we we had received at the last meeting information that we were going to receive 3 million from esther ii and we thought the allocation would be around 6.7 or so million from s or 3. but since that we've gotten additional information so now we have a a an exact number to share with you and part of this uh session the work session is to go over the um the draft estimated expenditures to utilize this funding for and again they have guidance that we've made sure that we have followed with that and before we start talking in detail about this i want to make sure too that i share that you know we've had input from
004several people on the greatest needs of this funding in in the district and this is um we had a committee comprised of the teacher of the year the principal of the year we had two parents on the committee um we've had uh input from certainly our principals and our directors we have uh certainly talked to other districts to make sure that we are pretty much in line with you know many of the things other districts are doing and we have certainly uh met with our regional consultant from ncbi to make sure that we are following the guidance as required by law so with that being said i'd like to go over some um some of the projected expenditures uh in esser two and so three uh the first one on answer two and again i'm
005on page three under the first column to the left answer two is to fund the um the k-12 summer learning program and i just like decided to show anything you like input please do so as you can see the spending deadline for this funding is september 2023 but we also knew that the sr3 spending deadline was a year later and it was more money so we were very cognizant of what we could spend and try to keep it within a year if possible so that we can continue that fine item it could be for sr3 funds so the k12 summer program and again we're estimating uh because we we know that you know in that number is teacher salaries uh costs and everything associated with the k-12 program uh school tutoring plans after school in
006school for next year depending on the needs of the students and we you know when they return to school we'll be able to truly assess each student's learning gap if they're not in the summer program and so we wanted to have sufficient funding for that as well one of the big areas and talking to mr trail mr trail is listening zoom and he can certainly step in and have put a lot of work into this um oversight of this needs of this this funding is the hbac um mr trump talking to other districts i knew that air ventilation the air quality in our schools was a huge concern statewide and there was that was actually recommended as one of the areas to look at with escrow funding and so this is for a needs assessment
007for our schools for a company to come in and again we're projecting the cost but in talking to other districts this was a fairly good estimate of the cost they would come in to our schools look at the current ventilation and you know what needs to be done and we know it would be a long term investment but just to give us that springboard to to say this is a priority this school of the priority you know and then segway into it as as the outcome of that assessment would be and then we went ahead and allocated 500 000 for any immediate needs based on that assessment so they came back and said this is you know this is your needs and this is the priority we could go ahead and have that five hundred
008thousand and we know that it's probably gonna you know in most districts it was a large number but we could at least start there excuse me so that 500 000 is for needs assessment just to give an overview of what we might need but if we see something that needs immediate attention it can come out of that 500 000. the 50 000 is to pay the company to come in and do the assessment oh and the 500 okay if they found something that needs that air quality wise this is not to uh repair an hvac equipment it's for i got it yeah uh under that listen we have already started some of this making sure our air quality was good yes i just want to make sure we clear that somebody will know that thank
009you that's a good point yes we've already started some but we needed uh that we knew like uh you know making sure that we had um opportunities to bring devices into the classrooms without windows and things such as that but this is a long-term investment of the air quality of our schools as a whole thank you i just want to make sure that's a good point thank you uh the social worker this is um you know and i'll share we have uh in our budget with the county we have asked for an additional social worker uh for so we're asking the county to fund two this is actually for a third one so that we can have a social worker at our elementary schools our middle school and then our high school because we know
010that you know this is part of that that return from covet and that there's going to be some you know whether it is a if it's a mental or social um emotional whatever the needs might be whether it's returning to school on a regular basis and this is that support that we know it's going to be needed more now than ever and um you know if you look at esther 3 and i'll go over that in just a minute you can see that we want to continue that for at least three years because we're hoping three years we will have things in a very good uh return from any kind of gap dropout prevention specialist for one year and we certainly know that that will be a huge impact and you know we did have
011partial funding from an earlier um from an earlier uh covered fund that allowed uh a specialist interventionist to come in and but that ended in december and uh that the home visits the working with the court system as well and then this is an area that we know is going to be a huge um need uh based upon the the i guess the impact on covet on our students is that's the psychologist and the ntss support person we do have one psychologist but this is to have that mts support person who is also a psychologist to help with the mental social emotional needs and ndss looks at the students and tears them with the students that need the most support and so that we can prepare those students and look at the ones with the
012greatest needs and align their instructional needs with those tiers and then the partial funding for the nurse we do have a majority of the funding for the nurse but this is the additional amount that is needed for next year and then uh we went ahead and put in the uh as you know we have we're very fortunate during covert to have one nurse in each school and the two nurses for 2022 2023 would keep that going until uh that year and then this would be our last wave of chromebooks so that we have that five year uh uh replenishing of our chromebook devices for our students and staff and again we've tried to stagger them out we didn't want to make it in one big lump sum as they were received from the grant we
013were trying to pull them out in two ways so that the sustainability would be easier as we move into five years from now that would not all be due at one time and then sanitation pp equipment and supplies that's making sure that whatever our needs are in our schools in return uh is we have the funding for that whether it is additional plexiglas whether it's the pte equipment that is available for our staff and students whether it's the hand sanitizers whether it's the company that comes into the schools and cleans whatever those needs are we've got the ample funding for that and then one of the things that in talking to other districts was quite evident um i don't know if any of you have remembered the race to the top funding that was available
014to districts from the federal government uh probably 10 years ago it was an extensive amount of work and so this is the person that would oversight that uh all the paperwork not only with uh the ezra funds but all the federal funds title one title two and we'd like that continue until uh this runs out and then that position would run out as well and then you can see if anything uh indirect costs are taken out and so um that's uh it's 180 000 and so that's our proposal to um for answer funds mtss multiple tiers of support system it's um it works with um teachers it's the the level if it's the students who are assessed diagnostic uh diagnostically assessed or referrals that have the greatest need instructionally they are put in peers and
015then it's aligned with their levels of support as far as instructional support needs interventions and so this is this is a it's a statewide system it's a new sound actually the federal funding program oversight person do we already have that person we do not we do not that's to oversee the the fed that there's existence amount of paperwork due for all of these federal code and grants but also our federal programs for this time and uh if we moved to three it would be two years there so it'd be for three years only and i understand dr carter let me know if i'm correct that the esser funds cannot be used to supplant any programs or anything that we're doing right now yes sir and before i move to sr3 if you can look on
016the next page uh i wanted to put this out here um the uh extra funds are part of the united states american rescue plan act of 2021 and i think that first quote that does from [Music] nc says the law prohibits states and local governments from cutting taxes or supplanting their own educational funding with the new federal funds and which is called a maintenance of effort law and in order to receive these funds that has that is a strict guideline and actually below that is taken directly from the american rescue plant act of from congress and uh highlighted in yellow but it shares under a1 that exact statement so it's very clearly laid out that that's the purpose of these funds is to support the needs of students and districts beyond what is currently in
017place because of coping okay um after three funds at 6.7 million we would like to continue the summer program for additional two years so not only this summer but the next two years and if funding allows we would even look at a fourth year but we didn't want to put that in there until we knew if there was enough funding so we certainly anything that would be carried over because you know as you can see the funds don't run out until september 2024 so it would carry over and hopefully we might even have a reduced smaller summer program in 2024 but we didn't want to put that in there until we knew the cost of the summer programs as we currently use them and then again we put in from as you can see from
018s or three we talked about the needs assessment and any repairs that would be not repaired but any air uh ventilation air quality needs that would be put in place this is a another million dollars that would go for that and we know that it's probably even going to be more than that depending on what is found because we're putting our best guess estimate in here because we won't know until the assessment is complete question dr carter so is this uh is this amount including uh not only the school buildings but buildings such as this and uh is it including all of them all it is directed to our schools it is directed to our schools am i correct on that not the central offices right now yes ma'am we were going to check to
019see um if we could do the central office but we aren't sure yet um if the central office will be included in this funding if it is we certainly would include it because our staff our staff certainly is um needs to be looked at too but uh but we have to follow the guidance of the s for funds so if it allows it we certainly would include the central offices but if not we just make sure that it's our schools whatever the whatever the guidance from the esser funding allows is what we're going to do and we'll know that before we absolutely actually before we do the assessment assessment okay and um as i said earlier the the answer three we're continuing with um several of the positions in sr1 so this allows the two
020more the two nurses that uh we extended the contract for for 2023 and asked for one this gives them the 2022 2024. so the bottom line is we would have a nurse in each school through 2024 and my understanding is this has been a huge huge support in the schools and especially you know knowing um concerns with students well-being and health as they return into the schools and questions that this is certainly a need and the social worker this is a continuation again of s or two we've got the social worker again for uh 320 24 that additional social worker we're doing the same thing with the dropout prevention specialist as you can see we we're trying to utilize people uh to add that support in our schools and then again the dropout prevention specialist
021through 2024 and again the same thing with a psychologist we're continuing that position as well through 2024 as well as the federal funding oversight uh support for our federal programs uh again we're allowing funding for a a very strong after-school program or in-school program depending on the school's need and again this would be something the principal and the sit team which would determine where the best need is for that and then again lon items for sanitation pp equipment and supplies and this is an area uh the next one is a um one of the things that um i have shared multiple times that um the most the the greatest uh alignment to student achievement or indicator our support is that teacher in the classroom and i've shared previously in the presentation to the commissioners uh
022how important it is to be competitive and with other districts for seeking the best and uh you know making sure that we have classrooms with highly qualified teachers and we're very fortunate with the teachers that we have and we do have vacancies vacancies that like other districts where we're fewer teachers are coming out of the education field and we're trying to we're trying to be competitive as well so even though we have asked for uh teacher supplements in the commissioner's budget you know we're asking for a commitment here of three years of certified supplements as the same has been with any supplements from the county for our teachers and it's for 2 million and you know this again has to be approved must be approved at the state level and just like we know that
023the um in the commissioner's budget it hasn't been approved so we're hoping at one of the two locations that's going to be approved um one of the things that i think needs to be very very clear is that one year of teacher supplement type even though it is greatly appreciated and our staff that are currently in place certainly uh teachers certainly deserve it it doesn't assist with recruiting teachers because once it's received it's normally june and recruitment is in the spring and i know that you know we've talked to in miss negotiating here when she presented that it's very difficult at a job fair whether it's in person or if it's virtual other districts putting up you know supplements and attracting the students out of college and you know we can't we can't compete with
024zero supplements so we're hoping that either the commissioners uh agree to a continuous supplement so that we can put up those banners and we've been saying we're offering supplements rather than just one year and not know it until after the recruiting time or we can at least have three years of supplements here and the hope is that we can share how that has made a difference with the data after three years of making sure that this shows that there has been impact upon teacher supplements and recruiting and so we have written in uh the supplements and incorrectly aligns with our future retention rates our teacher retention rate and council is well above i think ours is like it's i'm using approximate numbers is i think over 18 percent or right around 18 the state averages
025is a little above 12 so you can see that it's a great need here and i know that we and again that was uh i don't have that data right in front of me so i want to preface it with that but i know one of the things that we looked at last year and i think we shared in the powerpoint that we presented was you know the teachers we had 33 teachers leave or approximately 33 last year and if i remember correctly about 20 of those went to other leagues and they were all least that offered either supplements or higher pay and it it almost is a point where we feel that we do a great job uh training our teachers either through a process of uh learning how to um you know use
026the different programs we have and get them in an area of you know feeling comfortable and strong in the classroom and then they leave us for another district and so then again we we are lucky again to attract a teacher for whatever reason we train them and then go to another district and sometimes they come in not certified and we help them get the certification and then they leave and go to another district and so it's very hard for us to maintain high quality staff and again i'm very i'm very proud and very happy with the ones we have because they do a tremendous job i'm talking about the constant vacant positions that we have in the district that is going to be the greatest impact on student achievement that we can have and offer
027for our students and i just you know there's research after research that shares that that is the greatest number one impact and i think if we don't address it then we're doing our students a disservice and then of course the last thing two last things and talking with mr youseshi we do have many of our teachers and our schools do have laptops that they utilize for different programs such as um some of the active boards and such that he replenishing as well and then and this was one of the requests from our teachers as well from the teacher committee that i met with the teacher of the year and then our staff for professional development we'd like some funding to go into that because you know we don't want to designate exactly the professional development
028because it really depends on when our students return of the greatest areas that we would we would direct that staff development for and then indirect costs 400 000 which we can't get out of that so those are the areas that we have um we have looked at and i know i'd like to say that these are estimates because it's fluid it can change as things change and as our students return we see some other areas so there could be some modifications to this and there's certainly going to be some uh cost changes because we are just estimating this is a rough draft mrs beverly carter can you explain again i know you already have but just refresh my remember what the dropout specialist does yes this is a kind of i guess the better way
029would say boots on the ground person that's working with our schools uh elementary middle and high and we know that the greatest thing would be our high school making sure that our students who are at risk or perhaps they're not returning to school maybe they're not doing their work it could be that they've basically checked out that they are working with going to the home talking to the parents and they're aligning uh plans with the school to see what we need to do to allow maybe that that student is not interested in their current uh plan of study perhaps they're more interested in something else that they can find out and then work with them as pathway make sure that we can get this person graduated and it could be that they might be better
030suited for the career academy and then align with a cpe program which you know is for everyone but would at least give them a skill that they could earn a higher pay upon graduation from high school more than uh dropout is uh specialty than a social worker social worker is also working with the courts but this person the social worker certainly looking at the home life the family life it could be that the family might have um financial issues and uh you know we all know from that massive hierarchy of need that if you don't have food and shelter you know you're not going to be focused on learning so it's a it's a broader support that that social worker can bring into the business good questions when will this be presented to the state
031when will we know if the state approves well and mr trail is listening in so he and mr trump i know you're listening if you have any more input i'm sure because he has he has really worked uh diligently on this plan along with his channel and inputs and others the date is may 7th um for this plan but it could be extended um and i'm going to mr trails just walked in but i'd like to just turn it over to mr tralford yes sir uh good question and uh miss chandler can jump in and give me support both these applications will go in through the federal system on the state side which is called ccip it's the same thing that we do with our title one application title ii application the previous cares act
032and gears money they all went through the same system so therefore it gets state approval not only on my assigned contact but also the financial side so they will look at this both of them are due may 7th and the the reason being is that it goes into the financial cycle that they want to make sure that we will have the money ready by july 1. if it goes in later we'll get the money but it would be not available until later so that's why they accelerated so to speak the timeline that both of them are due at the same time so once it's submitted uh the turnaround time is as long as we get in at that date then they'll go through and how they receive them to approve them and that turnaround time
033should be fairly quick uh if it's if they do have questions the process is that they can deny it and send it back and ask you to make a revision so it might be something as you didn't check this box or it might be something that can you explain this expenditure a little bit more one part of this whole process is going to be the monitoring piece of this is uh especially on the financial end make sure that what we said we're going to spend our money on that we spend it on those items we can amend it and change it like dr carter said but at the end of the day once we make that expenditure that we can show that it was aligned with our plan that was approved and the financial side
034needs the planning side so thank you uh ms blackwell the um for the like the social worker and the nurses yes would they be entering a three-year contract uh because i see you know we have it under uh esther two and then answer three and some of what the people will be aware that they will be entering a three-year contract that's an excellent question because of the fact that lots of times with our grant funded position for year to year and so come [Music] march people are looking for a job because they know that i might not be able to guarantee them a job so the thing that i have to keep on reminding myself and this channel reminds me and dr carter reminds me is that we have to look long term because this
035is a two in a three year cycle so that's how we wanted to approach it uh so once we put that information out there that will say that as long as grant funds are available and these should be available that it would be for three years so we could secure those people in those places if not you get into a turnover part and it's just difficult to keep people uh lots of times they would come you know and say uh i want to get experience as a social worker therefore i can plan my next step so good question uh thank you for all the work mr trail and this chairman we appreciate that uh my question is will we have to wait for approval before we can advertise for these positions or can we go
036ahead now because uh a lot of surrounding counties are gonna probably doing of some similar things so can we go ahead and advertise for these positions prior to getting final approval uh i think that would be a great question i'll be glad to ask my person that question but i would think yes uh because you know in the process that advertising getting applications and then waiting on a board meeting and hitting that cycle like that that could be you know several several weeks out so i will contact dr benson this morning and asked him if we can go ahead you know i'm doing that yes ma'am i think everybody's going to be looking for the same people in the surrounding areas whether or not it's the social worker mental health support npss people psychologists i
037think everybody's going to be looking for the same people school nurses everybody's going to try to secure those people because everything is changing so for example you know we're moving into uh vaccination and testing at the schools that's nothing in concrete but that's the mood of that we're going through some of the practices that we have seen during covet those will be practices that i'm sure that we will maintain just because they make sense medically on how we handle certain situations and how we uh handled kids and parents and isolated kids instead of just you know sitting in the main office you know we do have destination areas so i do think there's going to be certain best practices out of code that will will continue but i'll make that contact as soon as we
038get out of this meeting today yes ma'am ms blackwell i have a question about the teacher retention turnover supplement can you give a little bit different a breakdown if you worked on that as to are we talking about for the 2021 year uh of you know it says 2 million how are we looking at you doing that so we'll have a little bit more clear information one of the things that we talked about and if this is again not decided because that would be determined and we brought that up with uh the committee of the team of the year from the year and the parent routes as well um and again with our principal two records was that it would not be a certain amount across the board because we know um research says teacher
039burnout within those first five years is higher you know with a you know with a new teacher first five years and so um we would like to make it um incremental so that the more years you're with castle county schools not just with the state council county schools that percentage would increase and so um we're looking at uh and to be determined but perhaps even a five or ten or what have you uh increments but then within those first five years smaller increments so that there's a little bit to say and one more year to get to that five year mark and then uh and again these are just discussions right now that we know i think the consensus is not just to have of one flat whether you've been here first year or you've
040been here in 20 years that we reward those who are being counted by schools the longest any other questions thank you mr sweater listen one more regret um the federal funding program oversight i know we have esther two but i didn't see it under s or three so we're saying we won't need that position it's there it's midway oh okay it's not at the bottom i probably should have put it at the bottom for a long time and it's not just for this which is a great amount of paperwork it's also that we also assist with our other federal programs during this time so that's almost like hiring um we'll be hiring almost six or nine new people for this purpose for this purpose of the district so it will be sought after right any
041other questions all right now thank you mr trail yes but not only for these positions but when we talk about the tutoring in school and after school that could also be additional people that we certainly would want to bring in for that could be retirees that we're trying to pull in as well um and then the summer learning program i mean that could even be uh you know our certainly our teachers and staff that could be some others as well so yes we're branching out to get as much support as we possibly can um [Music] i know our budget does have a supplemental page in there that we presented before that does have the um guidelines of what we've used use the other funding for and i can go through that in just a minute
042i can uh go through you know some of the things you want to present today but i just want to make sure there are any questions about any of our code of relief funds and um if you if you can look on the budget requests and look on page 21 21 that is um details about our other funding that we have shared with you so between the supplemental funds and this paper 21-22 that all the federal funds we receive are so fun from recovery dr khan this is a pretty inclusive list so is there anything else that you probably wanted to put on this for the after funds on this list but well that's all that we at the current time and that's one of the reasons we said these are estimates because some of
043the times you know we may not know some of the needs and might not even have that in our you know our thought process of needing right now until our students return but again we've done a pretty good job talking with other districts listing what they're doing uh talking to other superintendents so that we you know are listening are you doing anything that we haven't even considered so there's a lot of conversation that's occurring at the finance end at our curriculum end of the superintendent in and certainly mr terrell and his colleagues across the state so i think we are we have a very good framework and i think this reaches every student as as best we can going into the school year ms blackwell you said that their input that daily influence was the
044teacher of the year the principal of the year and principals and and parents so that was about how many people on that community well it was it was a several different meeting um the one that uh you know principals and the directors i mean that's ongoing and we shared with them a week ago two weeks ago and got their input last tuesday okay and then um the committee that um for the coping relief input was um let's see i had crystals a year teacher of the year i had two parents on it um who else was in there that was it and i had another parent who was not able to come and then uh one of our principals sent us went back and shared it with a principal that you went back and shared
045it with uh the sip team and they provided input as well and aligned with everything so i think we've addressed every need i mean we had some things like we need to start you know earlier and i mean there was something that we just couldn't do to cover something that we didn't expect that we need to do absolutely that's one of the things i said we didn't even put in this 2024 summer learning program because we didn't know we'd have enough funds but if we do that would be an amendment that we would send back is that we have enough funds we'd like to extend the summer learning program to 2024. if we see that it is has positive and certainly should have positive results so that's just one example of the amendment okay all
046right um with that being said i'd like to start with um just kind of go over your packet um for today and as i shared earlier i sent the same packet to mr miller um actually at the same time i sent it to the board on friday and um we have favorite copies for the commissioners today as well as you have in front of you but just wanted to go over each of the packets the budget requests one last time and just see if there's any questions so that you know there's questions that you're well prepared for in this conversation today as well so um as you can see again the budget request that you've already approved um i think it's pretty self-explanatory i know mrs challen has done an excellent job going over this
047to the board and you know we're prepared to go over it to the commissioners today as well i think one of the um you know one of the things to really draw your attention to is on page four and then um page seven you know we basically are asking for a continuation of last year's budget but the continuation to continue services as they currently are uh we would need an increase of 100 000 and that is because as you can see um you know we've had increases that have been uh not funded for benefits and different health mandates that have not been funded so to keep things at the current level that we currently provide for we would need at least 18 18 000 to support that and you know in the past we have
048put in 30 000 for the civic center loss even on a regular year we usually have around 30 000 loss because of the utilities and different things with the civic center and the low uh you know receding funds that don't offset the cost but because we have not been able to rent out the civic center there is a 20 000 uh increased deficit so it's a 50 total of a 50 000 deficit now from the civic center loss but this is 31 000 on top of our normal 30 000 loss and then we're very thankful that the commissioners do fund 55 000 for a social worker but it costs 68 000 to fund the social number and that certainly includes benefits and so we're asking for that 13 to fully upon that social worker and
049then the grant for our elementary sro is due to expire june 30th 2021 we are seeking any grants that we can find but right now we do not have one we're hoping that the state will uh provide a grant but at this time we do not have a grant that we can apply for and the elementary sro has been very instrumental in working with our elementary schools and has been very well received by uh staff and principals and students there so we would like for that to continue as well so that's the continuation budget that would just allow us to keep things status quo as they currently are but it will come to page 7 on there but we are asking for an expansion beyond that and as i said earlier we're asking for that
050300 000 for teacher supplements but with that a commitment of at least three to five years so that we can put out those flags and we can we can stay yes we offer a yearly supplement at least for so many years and as i said too we're asking for this in our answer funds but right now no one we have been approved for anything we need it forever and then that additional social worker that is not the same one that's in answer this will allow us two social workers as i said earlier we would like one for to be devoted to our elementary schools one would be voted for our middle school and one high school this would give us the additional one at our either elementary or we have one that works for the
051district so either place and then the one in esther would give us that further so that's the expansion though that we are asking for so those two things they are the expansion and then the continuation budget those together are make up on page two the increase that we're asking is for our current local expense request and then that commitment of that supplement and then we have explanations and charts and data of why all those are important and look on page eight that is um i think you can tell i'm fairly passionate about the need for a supplement for our staff teachers because we you know i think we have a strong instruction program we have strong teachers that are currently here we have large gaps that need to be feel for our students and this
052is the number one priority i have as far as making sure that those gaps are filled and that's that teacher reducing that teacher turnover rate and having a high quality teacher in every classroom and again here's the the information that certainly supports it okay and then if you go to page 10 uh i know the board discussed this going through the budget that we put in it was very hard to determine which is more important over the other whether all needs of capital outlay requests in the in the district so we put everything in there um we were funding 465 000 last year for capital outlay so this is a 305 000 increase from the prior year and a good part of that could be contributed to the old gym repairs because they're certainly in
053need there as well i will direct your attention to the hcac upgrade well last time that that is not the air ventilation with the quality that we're asking for the assessment for these are faulty equipment repairs that are need in our current hvac systems that are in place not the same as what we're asking for in our answer and then um the the other pages uh you know page 11 which basically sums up our current uh expense plus our capital outlay requests and you can see that there is a um what we received last year we're requesting that additional 773 and that gives us the total request of 3.8 and then behind that you have the supplemental information that um we wanted to be as transparent clear i mean we're trying to provide every piece
054of document we can that either supports the request or shows why or shows the history uh just making sure that everything is laid out there and then um on 14 um you know we we tried to show again it's it's like the escrow funds you put out there what you feel is most important and what you anticipate the money will be spent for on page 14. these are the purpose codes for that total local expense of 3.123 these are the areas that we anticipate that there'll be spin in but it could be adjusted based upon the actual amount or the needs and then michonne has done an awesome job and putting together as well as everything in the packet but um also sharing the different types of funds because i think there's been you know
055there's we all know that school funds are uh full finance is so different from any other finance and there's so many pots of money each with their own guidelines and regulations and i think one of the things that um you want to make sure that is very clear is you know with state and general funds if unless there is a an exemption allowed you know if you don't spend it for what it's needed for and intended for is reverted back so that's one of the reasons that you know as a overview we we spend federal and state money first save money first then we look at federal and then we go to local because you know local we can continue with but you know we don't send any money back you know we use it
056for our students because the county schools rather than send it to another district for another area student you know we want every money sent to the council county to be spent for castle county schools so these are all the different types of governmental funds that mrs chandler and the finance partner works with on a daily basis and under general operating under general funds at the far second from the left that is the where the local funds are housed and then there's a little bit of description about those and you know i think it's um on page page 17 i think it's important to see that um you know the total amount of revenue that is received from all the different sources for castle county schools is a little less than 25 million for operating expenses
057and of that um the local is 11 the largest chunk of money that we receive is certainly from the state and that's uh certainly pays for our salaries and a lot of different things but the vocabulary is farm salaries as well and then our expenses you can see uh mirror that as well our total operating expenses are a little less than 25 million and again we uh utilize about 11 of that uh to be paid from local funds so it mirrors the amount that we receive and i appreciate the input that mr chandler has explaining in detail how finance was looked at and viewed and utilized during covet that you can certainly read on the next couple pages and again i can't thank her enough for the clarity and all of this and then when
058you go to page 20 as i said earlier 20 through 23 you have the breakdown of the earlier um covid funds that we have received and then then it goes into our business enterprise departments such as child nutrition and then i think the one last sentence at the very bottom of page 24 is important to see that in the february 2021 the child nutrition fund shows a net loss of approximately 155 000 compared to the 55 net loss on february 2020. and then one of the questions on page 25 that we were asked about all of our savings from fuel from heating the buildings during coping well you know our schools are still utilized our you know staff is in the schools you know we can't just flip off and flip on like you would
059at home you know light switch um you know we did continue to operate our staff in our schools during the majority of that time and you can see where there was a slight less amount that went into um the utilities cost was about 80 000 less than utilities but i think the one thing to consider is that it's not necessarily considered a savings because it goes into the local fund and it's used for various things i know one examples i know that would be going into our next packet actually if you look at the drill down packet um ms taylor has put together a um an overview of revenue and expenses for and then from the fall of 2020 to march of this year and if you'll look at um on page three for local
060funds um you know an example is we received 2.65 million in local revenue and then the um the uh expenditures got to call what page are you on page three okay uh the expenses from that in 1920 was 2.284 million which it gave a and i don't want to use the word savings but you had revenue over extension expenditures of 370 000 however we receive one percent in other local which that is interest medicare on page on page three um we're under the drill down drill down data we received one percent of local funds from others such as medicare interest of accounts and such a 301 but our expenditures from other was over the amount that we received so we had a net loss of 171. so we put those together you know we had
061198 000 that went into the fund balance and and the reason we can't really say that to savings is because we go back to there's so many pieces in this channel you can please jump in anytime long but of that that amount of 198 000 that went into the fund balance for the next year planning the budget we immediately had to take out 72 000 because we knew that there was no funds available to the civic center so we had to pull that out to cover the loss of the civic center so it's a give and take so if you say we say i would say that that's not directly a an accurate statement because it's needed to cover the operating of the upcoming year and you can see that that was uh that's a
062little aspect at the bottom and is there anything that you'd like to add to that is that it's pretty accurate okay so that's why it's very difficult to say we say this because it's needed about that's right we lost technology as the state did technology funding so it wasn't specific to the loss for that 72 000 because we said that that was a 50 000 loss it was we lost technology funding too so you have to cover those expenses when you move into the next year so those that's why it's a fluid you know it's fluid in and out of fundaments so on page four there is a um there is a drill down and i know you've seen this chart many many times at quarterly reports from this channel one of the things i'd
063like to truly just bring out is that when um when you have a line of requested expenditures that i guess when you're looking on the left side as of june 30th 2020 and you're looking at revenue and you're looking at um expenditures requested expenditures for 1920 underneath is the second column third column it's like planning your utilities for the year when you do your home budget you know you're thinking i'm gonna you know i'm gonna spend x on utilities you're guessing because you won't know until you do so when we create those when we have those budget planning meetings at the beginning of the school year that we have we look to see based on current history how much we anticipate is going to be in each line item and we know it's the best
064guess and so when someone says you spent over you spent under that's the savings those are just guesses and so you move the money within those allotments and within those accounts and codes as the time arises when we see the actual amount so um the budgeted expenditures uh based upon the actual expenditures you know the actual expenditures is the amount that is truly spent as it says actual and then to the right it's over or under budget and again that is based upon our gas if you'll see there that uh revenue or expenditures and then the combined about uh the combined revenue uh over and under expenditures of 198 that goes along with the prior page that we just talked about and you can see there was uh there it shows there was 198 revenue
065over expenditures but when you look at the other one funds to the chart to the right you can see that revenue was under expenditures of 171 so when you deduct one from the other that is the balance that actually went to fund balance and then on the next page page five we've got the same thing that uh again it shows where our revenue comes from but this is for this school year and again it is uh we have a lot to go uh you know like complete but it's through march 31st 2021 and uh you know right now it shows that uh you know we are pretty much on target of where we expect it to be you can see here that the uh on page five that the federal budgeted revenue is 13 of
066our funds and that was higher than the prior year because of you know we were beginning to receive care back money at the beginning of new york uh you know it's pretty much the same thing if you uh if you're going through and i don't know if there's any expenses again any questions about any of these expenses we uh we tried to make it as transparent as possible to see how show how finance works with the school district any questions about the real down data so the county commissioners will be receiving this drill down data today today i sent it to mr miller friday in fact it was in a separate email but i sent it at the same time i sent your packet of information and we also have a printed packet ready for
067them they have everything um they were saying everything you were saying and they have a packet ready so they got it on friday they i sent to uh mr miller at the same time i think it was out and then the um uh the next is the code relief fund the recording's gone over the uh the next packet is the question about we've had a lot of questions well not a lot we've had a couple questions about ppa and ppe and i think it's been interchanged sometimes incorrectly and so we wanted to add clear to that of what the difference is between ppa and ppe tpa is certainly for people allocation how much we receive for every child in the district and then the ppe is how much that we spend based upon every child
068we visit and if you look on page two you know it shows how it's calculated and that chart the green chart that you are looking at first is actually taken from the powerpoint that was shared with the commissioners on february 22nd which is the next packet and it shows that our per people exponential rankings for castle county schools is 102 out of 100 and fifteen hundred sixteen um school district since one uh one thousand three hundred forty seven now the per people allocation how much money we are receiving from the district and this is all local that we're talking about um is the 2.655 2.6 million that we received is the state is 1150. and again that's 104 out of 115 now uh someone may say uh you know but as a dessert you are
069receiving more for people even though you're less likely you're receiving more as a whole per people than other districts in many other districts and that's because kevin's and there's a lot of research and that goes into page three that in low wealth districts there is increased funding it comes from uh funding you know we get increased funding from federal or state because more recent resources are needed to fill the gaps because we know of districts there's a lot of students who don't come into kindergarten that are ready for school don't come into pre-k they're you know they don't have the literature rich environment home uh that many students do and you know some of ours are well above where they need to be but we have a lot that are not and so you know
070it's recognized at the state and better that more resources are needed to support and fill those learning gaps so if anyone wants to say you might need to explain what low wealth means uh because they just don't look at numbers but low wealth needs to be explained thank you that's good good point um you know i wanted to put this article in there about facts in little school that does explain quite so important and um you know it's um it's there's a lot of needs when our students come into school and are not ready and we know that and that's following the reasons there's so much focus on workforce you know the pre-k and making sure that students are more kindergarten reading but we know that's not always the case any questions about the difference
071between ppa and and ppe we um and inside of this report but there's a a place that i looked at some data it's called nc justice.org and it gives snapshots of districts and economic snapshots and looking at casual county and it's based on uh cumulative years 2004 even though it was updated in may 2020 the data was um it's for combination of data between 2016 2018 but the child poverty rate according to um according to this report is in castle county is 28.1 and the state average is so that's a good indicator of the low wealth beingness uh being a low wealth is the highest child positive as well according to this report and then the last um the last uh packet i have and you have already seen this in detail i just put
072it in there so that we would have it for any talking points or any resources or whatever you have to just look back at it is the powerpoint from the february 22nd that was provided to the community so that is the information that we have prepared to share today at the um and the supporting documentation i know you said you shared this with brian's but did you also send it to mr owen also i shared it with him i had to look back and see all right but to make sure that it was shared with all the commissioners and that i did share that we'd have paper copies today i just want to make sure they have their information i think that we now that we know we're going to get some more money with
073the xr3 and you have a thing in there for the two million for the supplement i'm sure that someone will be asking a question about you have the 300 000 in there for the supplement and your possibility will might get this money that they're going to be looking for some kind of explanation as to how they want to look at that because they're saying we're getting that money so i would have a question that's a good that's a good point because we know we would not accept it at both places right so we need to know that we just fill this out and you know we'll try to put it in our budget but we also just continue you know whatever yes right and you said that we would know by may 7th whether it
074has been approved or not no the plan must be submitted uh the answer to and you know the after three can be submitted by may 7th or you can ask for extension we're hoping to go ahead and submit them those if possible quite a bit of paperwork to submit as well what's the time frame and turn around to know whether you would whether they accept your plan i think their wording was as quickly as possible okay they want to have the funding by july first so we would know prior to july but they didn't really tell us when or thank you any other questions if there's no other questions we can get a motion to adjourn so that we can head up to the center to meet with the uh county commissioners i moved the
075field ms garland has made a motion as we adjourn ms beverly his second promotion any discussion all in favor raise your hand oppose the same carries unanimously we are adjourned mr battleground glad you got here for a little bit of it at least oh