BOE Regular recurrent meeting

001okay i'd like to call this meeting of the castle county board of education to order dr carter please pause for a moment of silence thank you [Music] indivisible with liberty and justice for all this time we need a motion to approve the board minutes of april 12 2021. mr chairman i make a motion that we approve the minutes from april 12 20-21 ms garland has made the motion is there a second as beggarly seconds of motion is there any discussion there's no discussion by writing your hand oppose the same i'm sorry you've heard the superintendent's recommendation is is there any discussion all in favor indicate by raising your hands [Music] yes i have two announcements to share with the board the first is the council's junior beta inductions were held virtually this past week videos

002of each school induction will be posted on the school's website this week so congratulations to our junior beta inductees on this prestigious honor so again congratulations students the second is to share a little bit about math league which is a national math contest and the goal of math league is to encourage student interest and confidence in mathematics through problem solving uh worthwhile problems middle school students in grades six through eight recently uh participated in this yearly national competition the math program club is sponsored by ms daniel flores the math instructional coaching 720 students who participated nationwide and dillard middle school students scored exceptionally well two sixth grade students scored in the top 39 students three eighth grade students also scored in the top 39 students eighth grade students scored in the top five of all

003states and receiving fourth place and they also received fourth place for the region so again i would like to congratulate our inaudible middle school math league students and of course congratulations to ms flores a large it's a larger group and um yes to continue with our director updates we have the remaining directors ready to share a little bit about their departments who's in their department and some of the things that they're working on and so with that being said i would like to turn the attention to ms who i think is coming in first who is our director of elementary education hey my name is i'm carol barnes elementary event director and aig director for castle county schools i feel like i'm blessed to work here i collaborate with a lot of very special hard-working

004biological individuals that's in my department as well as the principal of instructional coaches and teachers in the district so within my department i have two individuals who both work really hard to make everything i'm going to tell you about access um but i'd like to start with marcia she is our aig coordinator she got an undergrad from uncg she is state certified in aig for you she has been the destination for over 20 years we are blessed to have her joining us very fast i also have kathy steele with my department kathy's our administrative assistant she is sitting with her department of records she is always professional and very knowledgeable she has experienced in bookkeeping she's worked in schools in virginia and north carolina including capital children before so we're very blessed to have her

005back to um the big two departments like i said that our main goals are surrounded around aig and elementary curriculum um it includes regular communication with principals instructional coaches and teachers about what the teachers need or what the school needs to help student achievement and to work with students um i review school and grouper plans and school data uh that resources trying to bring teams together to collaborate on facing guides and through human beings i collaborate with mr show welder and the state consultants on the ntss the multi-tiered systems of support that the state has put in place we work together at the elementary school look at the state requirements and we examine the cooler instructions and see what programs or things we need to change to improve for instruction um we look at how

006do we support students who don't master the curriculum what are some other things that we can put in place or do to help them as part of the mtss i collect data on professional development and what teachers need or what they say they need or what topics we should provide and we were having issue focuses i was the the topics that were provided within the elementary entry focuses um i have worked with the state's room to achieve department and oversee our district's implementation and bringing to achieve this is um legislation that was based on the importance of students being able to read by the end of the third grade look at the nationwide group and within that department there are a lot of different things that come out that we ever work with the school's

007own for example one of them is literacy assessments we should have certain assessments in place to help us diagnose when urgent spread family is in rooting and where in health degree we have trained the teachers and coaches and how to look at that data as well the coaches link weekly with the teachers and look at reading or math data so that we are regularly either through the ntss or professional learning committees looking at student data and trying to diagnose specifically what students need another part of that legislation is is having like universal strange things we're going to pick up quickly and easily and you know starting to have to break down his name so when we have a computer group from the ground also provides an individual skillful distribution to students and perhaps teachers of

008resources and little intervention activities that they can do with uniform but another benefit of that program is that it also provides an additional pathway and everybody's heard you know the third grade students need to check for efficiency and reading the so it provides us with more ways to um another thing that i've worked on is mr showalter and i may work together on something out of the north carolina school improvement project grant this as a part of this grant they've had improved reading and math literacy instruction and student outcomes so we began to work together on the grade and then also figured out it meant it helped us with the right to achieve legislation because a lot of the student data that you were having to look at and figure out what skills a child

009needs to learn how to read these things are not taught in teacher prep courses at universities before teachers become teachers so the north carolina school improvement grant realized that and put out 30 hours of professional development for teachers and literacy um i became a trainer of that course in here and there so we've been very requested so to partner with nc state and their world fact works foreign so over the last couple of years they've been able to come in and provide that same pd and it's really kind of been a game changer to start to create those rich conversations about what students need and looking at their data in our cities um as part of all of that work voted through to achieve administrative school improvement together over the last couple of years we

010have implemented some leaking immigration programs in the school including level diversity arrangement for active we continue to look for other resources so one of the things that all reading research says the students struggle with are hispanic awareness can they even hear something manipulate it before they put it together with what is the letter of the graphic that goes with it um there is a lot of research and even our computer program they're showing that our students were having difficulty in this area so we're piloting and we have some classrooms and teachers in each school this year who are working with the finance awareness program called hectory so that that's kind of that's one way i could show a culmination that we researched we looked for a need that we needed to fail and we faced

011a solution and now we're working on implementing the plan i i think right now i can say that i'll take you so we're excited about that um another part of bring to regime is determining some of the reading plans well this year the summer morning county will be part of our summer learning i've also worked with office of early learning which is another gpi department that focuses on kindergarten through third grade we look at things like kindergarten registration and kindergarten assessment and looks at students language reading math and motor skills acquisition plus how the skills are continuum and as students come in they can assess where they are and continue on with their shared appearance and show you how they can grow in through that continuum from the category i think another big requirement for

012for me as an aig department our department is driven by our board of friends so by the end of next year we'll recruit the new one that will go into place to follow our plan includes k-12 identification deps all the services that we provide students academic and social supports um we serve 231 students currently in aig there's a little over 10 percent of our population we are only going to get 4 of our population however that's steady and statewide is about an eight percent average identified in districts but most of the dentures around us identify about 10 percent like us um so as part of that big aig's plan we know that even though i'm here with this being a trustee this year we can't reach out 231 every day so a big part of

013our plan has always been to provide pd to the teachers who have the arg students clustered with them this year asking worked with dr biden and they had recording hours of pd which was really incredible this year while teachers were trying to teach virtually and work through everything they needed to do this year but we had 18 teachers administrators and coaches in the courses this year so that was [Music] um mrs peterson even worked with individuals and coached them in completing their assignments and how they could implement the assignments in their classrooms as well in between classes but again i'm going to say we're very grateful to have those 18 participants this year to decide to take the courses um miss theatrowski has also created some math extensions this year going to our facebook and

014eureka math for 4th and 5th grade students she's continuing to build them out for other burning levels as her power miles one of our transition activities in aig written into the plan calls for us to find ways for the fifth graders to collaborate with each other before they were one of our dep goals um that we provide students for our elementary and middle school is science olympiad competition we worked hard this year to figure out how to try to retool [Music] so she created um basically science explore or engage in science lessons and we put them into the classrooms for the teachers and the sponsors of each school and she helped lead at some schools as well but then we had all of the schools still participated in haiti's heights and olympia and meetings or

015science enrichment club meetings this year that were just virtual the students really enjoyed some of the topics because on science phenomena um dr robertson we wrote junior vegas and we tried to reach a window of virtual recognition this year we are currently working through a marginal value of the books competition which is very interesting um ms sanders is also looking at supporting the energy learners and upcoming registration at big live in general she's already coordinated with lexar when i started the local map we have continued to identify aig students this year although we didn't give the target test we still have three pathways within our plan for heavily identified students so we continue to do that um some of the other special projects you know right now we're working on sunday learning we were miss

016jackson i was trying to um and more robotics and coding into the district um i've also recently been working with to mr and provide more art enrichment activities through the summer this summer and into next year um and then one of the other things that [Music] department thank you thank you any questions mrs blackwell um suppose what has been your greatest strengths and challenges this school come year to work with just the incredible teachers and everybody when we continuously try to find new ways to do things and new ways to reach kids and work together so that's been um one of the biggest challenges i would say is when you have those years that you can't reach the same as when you're face to face [Music] i just have to uh give you and your

017department and really all our directors our teachers all our staff there's so many good things that do happen in our county that do happen in our school system you you think about all the programs the camps the professional development that's provided for our teachers to take advantage of uh we thank you for the hard work and i know there are a lot of challenges but i think one of the things that we don't do as a county well enough is to promote everything that we're doing you know we need to push it out here all these things that are happening that are going on i know dr parker doing you know newsletters now but you know we've got to let everybody know what a good job we're actually doing thank you we're very fortunate as

018you can tell she's done this is extremely knowledgeable and any given day districts are calling um asking those questions for her [Music] an overview of the summer program uh i know you've uh you've heard a little bit just let you know uh some input since the last four things just that one would be a form of a summer program and the legislation that has been provided with guys well i know that you all got a draft plan like a couple weeks ago looking at that kind of plan we could take gps today um and at this point coming over that and looking back through our plans we feel like we're in good shape um one of the things we would like to do is to offer them um um we will have the thinking programs

019[Music] we have relatively good teacher participation throughout our session and you so we are still recruiting and hoping that teachers for um following some state guidelines that were included in the guidance there are a couple of bonuses that we can offer certain teachers that meet those state requirements um the way to achieve summer camp we can integrate that into the summer learning so we can have it all for one big program [Music] you've already um a little bit but we want to make sure that we can offer some heart enrichment and some stem we've even looked at educational drugs and stem science for the summer program we're looking at himself any question ms blackwell is this the some program that we're supposed to by every student is this was just an addition it was originally

020from the state said to broaden as much as you possibly can and you know we certainly were hoping that we had enough participation to offer it to every student but it's the state has said offer it to um as best you can based upon limitations and of course ours is the number of staff as other districts and so at the current time you know the guidance is to start with your greatest need students and then you work your way up to capacity of the number of staff that you have that's why that staff number is so important what kind of student interest areas and programs now i'm going to go ahead and say i haven't done the reading for the last few years but the final determiner i will use the ring to achieve from

021the range of these guidelines for who we invite kind of have not changed and some of that will be determined [Music] just some preliminary information but then [Music] um so it will not be offered to every child you know where something will go home to every parent uh even those that are advanced so this will not probably not this is what we have talked about doing is having a teenage sister so like our first group obviously would be the seniors who are at risk of retention or everybody that meets their room to achieve legislation and then after we figure out how many of them are coming based on staff we have another group of at-risk students that we want to invite for example maybe as soon as we were scoring later on that online diagnostic

022assessment that i mentioned earlier and so we were looking at looking at a certain percentage cut off and then next we would invite everybody in that group and then if we steal at the stop spot still we're not full then we get legitimate in the next room all the way up to everybody we have created a continuum but honestly um um a little bit and the state more when they wrote the house bill 82 for summerlin they want to recruit the teachers that have the biggest gains in student achievement so they actually wrote into the field that if you are a national board certified teacher or if you have previously received state bonuses for moving forward in the highest achieving honorable teachers then you can get an assignment to teach and so even though you

023have given a bonus for uh teaching summer programs this is a mandate by the state that will be funded from code relief money money so we have um when we heard that we before it became a a law we wrote that cushion into uh the probability of funding for the summer program and now we know that it is and then it is unfunded from the state mr battle how did that affect the 20 percent that we talked about they would still receive the 20. [Music] there's a common county i'm having difficulty hearing because that machine just came on with something okay thank you thank you share with you about a little snapshot about myself the disrespect and then also the departments that i serve experience as a college instructor school administrator testing coordinator instructional coach

024an english npc teacher and these experiences taken in washington d.c fairfax virginia maryland and different places in north carolina although i am thankful for the opportunity to bring from other educators and their districts my for working with such a collaborator in support of two high casual county schools and being raised and born and raised in [Music] and ctn of course cte career technical education falls in with secondary as director of accountability our report through our assistant superintendent mr andrew troyel i want to see the formative and summative assessment planning training administration and processes throughout the district along with uploading central documents which need to be communicated to the state from various departments in the district ms shannon apple is an assistant coordinator who also collaborates with me as well as testing coordinators and administrators in

025the district to communicate and implement reliable viable valid equitable testing protocols and procedures as guided by ncdpi accountability to support safety protocols as a new process for everyone each of the school test coordinators have been attending virtual training and this also follows the same guidance and pattern that is the dpi also says during the accountability process i collaborate with ms mcgee to provide support to teachers and regarding the ebox cluster verification process and that is the house our home for our teacher effect data i also collaborate with mr showalter regarding ec support for accountability and testing and instruction and assessment in addition i collaborate with mr youssef about her work requirements in the numbers to provide equitable ethical testing with our technological integrations we are proud we need an accountability department of our great collaborations

026with the six principals or assistant principals along with the testing coordinators to support equitable testing for all students foreign technical education as director of cte i report to our superintendent dr sander porter as ct paul's under secretary with my instruction ms lisa serves as our cte coordinator because cte courses and exploratory classes are tracked on the middle and high school levels ms lasseter and i collaborate closely with his grandparents the middle school principal and mr rand stutts the high school principal as well as the ct teacher and i continue to leave collaborations and implementations over our local plan which you thank you so much and this is a quarter and it provides the district the state and federal government to ensure ethical equitable practices are integrated in budgets and lines with our fiscal privacy guides

027as well as curriculum and instruction and thank you so much mrs chandler for her awesome collaborations over the fences local state and general we are celebrating in cte so of course because we are really sustained with a lot of our accountability measures cte we celebrate things such as our six first students we celebrate seven of them which is the highest and one semester or since the beginning of credentialing and you know i think that was great we also celebrate that in the fall of 2019 11 students receive the quality assurance certification from animal science they can solidify the quality in addition we anticipate that numbers will increase for the certification we also celebrate that during the fall and spring of 2020 we have eight students who receive their a landfill certification and we know this

028is the veterinary medical application certification and of course this is during holding our students know what to do this is awesome so we also celebrate we had 24 students in the fall of 2013 who received their certification and word powerpoint word expert there are also eight students who are certified in excel so before we fall 2019 and spring 2020 three students received their plant science credentials in addition to our students celebrating our cte teachers we created a cte leadership team and so the great thing about this is that we go back into our local plan we look at our goals and strategies and make sure that we're supporting our students and teachers as much as possible so and we shared this one time before but i think that this is really great and that is

029we're celebrating the increased enrollment of 2 219 students registered for one award cte course this is 1612. this includes by students taking cte courses at pcc so we're really excited about what our students are doing our teachers are doing administration and the collaboration all together so as director of secondary i have the opportunity to collaborate with middle and high school principals assistant principals instructional coaching to provide support for our teachers as well as our students along with the library of the secondary business i had the opportunity to oversee our instructional technology facilitator dr gary and dr johnson serves as a support system for our psychological progression assessment practices through the district and she collaborates with the elementary and uh so the biggest thing i have to say one of the biggest things because i can

030still remember writing without the partners with mr terrell over the 15 million dollar grant so as you know to drive by every morning every evening i will be honest with you it's just completely gives unique feels because it is a reason why we're here you know and doctor and i know we will share two the pictures that we saw previously you know um and our students delivering better getting better and this is the exciting part so to do construction at the high school and along with that i wanted to leave last time where i was excited and constantly looking at our graduation cohort miss 85.4 percent congratulations so we are meticulously going through those records again so that we can hopefully sustain that um inside the news and that is of course the scripture guide

031i know that's coming down because later but you'll see the new changes for that also i'm very excited to collaborate with ms roberts that she shared with you about the drones and really playing continuing to maintain the 24 century learning so this is this was really exciting and also collaborating with mr hudson over from stop arm cameras and so i will pause there if you have any questions yes ma'am um what did you say the graduation rate was was it for 20 20 85 want five percent was it yes 85.4 and we actually found 79.1 so we were really excited and did you say can i follow up did you say what did you say about the pcc uh was that 219 students um and one or more cte classes and students of course will

032be going through the registration process this new year i'm trying to get correct is that this school year yeah of this school year okay so it's 219 enrollment that's right so for the upcoming year once we get the approval from you we will start first her moments and my last question what has been your greatest challenges for this year and your strengths probably thinking outside of the box thinking as though we were all for suit and that is the exciting thing as they've been about to live um this collaborative environment in casual family school it really forced everyone all over um to think outside the box and that is not to regress back because sometimes working with a pencil and paper take them back to the 1920s and 1948 so students now they are creating

033things and they're discussing things on a level that i mean quite frankly i can't even imagine remember we took keyboarding you know when typing you can switch you know the kids they're swiping through so the biggest challenge is how do we continue to um the great way that we're going continue to provide that high level of engagement because they're there and they do it every day outside of the classroom so just um keeping that excitement there and thinking outside the box one other thing and i don't know i may have missed it when you spoke but this is the first year that we will have um graduates that not only are receiving their four-year um diploma from by but they're also receiving their associate's degree at the same time i know ms jones was very

034instrumental in creating that plan as well and i don't know if you could share that but we're we are so happy for those students and it's only growing we're looking at the numbers and students participating in that program and it's growing every year yeah this is the first year there's three but that's huge to have those three because it's a rigorous program but to graduate from high school and also that same day receive your two-year associate's degree did you see three students three students that's the first year of the program and we knew this would be the first year of them across the state this is a big deal for yeah [Music] every other director does amazing things and she is a strong grant writer and we're so excited thank you so much of your

035support for all of us because i know your decisions you know have to be especially during this time um challenging your times as well so i appreciate you thank you we have miss mcgee and i know that she has done a phenomenal job as well it's been very difficult recruiting um during times of coverage and uh all the things that we have underway but does a phenomenal job and also has connections all across the state so with that all good right everyone today there foreigner uh thank you all for the opportunity to share information about the human resources department just to give you a little background of my experiences here i'm born and raised in council council and i've been working with health counselors my entire career healthy council has afforded me the opportunity to

036learn a vast variety of things i started as a permanent substitute teacher in oakwood elementary and for half of that year i taught pe and i was thinking i don't know why i didn't choose ppe for my career but then i was given a seventh grade english language arts class to finish that year the following year that same year i missed now and since the relevant volcano before interview and miss battle retirement north and i stayed there for seven years and then i moved it in the village for seven years as a middle school math teacher and then i moved into the role as assistant principal three and a half and then a half a year or year and a half a year a half a year overlapped with the testing and accountability and middle

037school curriculum and then from that job i'm going to take humans so i'm very appreciative and fortunate to have had this opportunity this is my sixth year in human resources so i'm getting close to 30. but as you know human resources provides daily guidance and support for all district employees um theresa myers is my administrative assistant she works heavily with account benefits the supplemental benefits the onboarding on paperwork entering that information into our human resources management system which we could use this link she assists with helping keep this information updated we do background checks you know if obviously the volunteer share of these requests that we received retirement process and we recently um would add a workers comp which was initially in payroll and then moved over to the human resources department so we manage

038those claims into him into the system and we maintain all personnel records for active employees and as well as we collaborate a lot and this channel said with finance department as well as payroll because a lot of the information that's shared between the two departments and we have to collaborate on a lot of those things um because dr pharmacy over a year we spent a great deal of time with coded um lead requests things of that nature again and we're still assisting employees we work to maintain and ensure that we are in compliance with state and federal employment laws i work with employees on grievances and complaints so not only are we requiring them safe policies in the future we're also expecting no effect like fair labor laws and so forth uh my assistant principles

039when there are grievances or complaints um with that process wherever mans are necessary [Music] um oftentimes i'm a sounding board and trying to resolve issues that you know could stop really at the principal level you know redevelopment from employees if there are social and emotionally needs we do refer them employees to the employees assistance programs or seek out other needs we've been fortunate to collaborate with sarah laws she's the community behavior health clinician who has provided some social and emotional support and we were able to do an online session where she shared general information but due to the schedule change it's been very difficult with teachers having them leading schools to schedule a time that really you know never accommodate our employees so we are definitely going to continue collaboration with her i facilitate unemployment

040procedures disputes unemployment hearings and all additional paperwork that goes along with that and sharing the appropriate documents with payroll all right i collaborate with mr terrell on the title one plan but it's under the title two portion of it which is used to prepare train or recruit high quality teachers and principals um that includes tuition reimbursement or any other additional requirements uh the end teacher support program follows an event so i'm the beginning teacher support coordinator and in this particular role i with the assistance of the directors um teresa we complete a three-day orientation and this three-day orientation is prior to the start of the school year which gives our new teachers who are new to the district a chance to meet with a mentor or buddy teacher start on preparing for the upcoming school

041year onboarding documentation we look at messenger we can get evaluations so we do a number of things that we wouldn't have time to do we were able to tack that in three days um to allow them time to ask questions and get things either prior to the start of the year but in addition to that the bt support program goes on for three to five years in which we have here one year to your three teachers but in some cases we are now since the licensing process has changed we'll have some teachers who are in program um about five years so three to five years under the bt support program isis have selected mentors and blood teachers and we um help monitor the evaluation process to help facilitate that and making sure that they are

042assigned the mentor their professional government plans are completed and that the men the peer peer observer is that some kind of mentor or it could be a bloody teacher where they actually go into the classroom and complete without questions in addition to what the principal or the assistant principal does during an abc coordinator i am audited from the state department every five years so the first year i came in i walked into an audit and then i just completed another one so we um i completed two successful ones and what what our vt plan is housed at the state department as well as approved by you all and i submitted it my office i direct the um recruiting and hiring uh match as well as on the counter page and it goes to nc jobs

043um we've been fortunate this chandler uh lord chandler miles up front has assisted things on that where she's helped me update the job description and get some formatting so they're all in correct format um prior to public we were able for the year before we were able to host our first local job fair um it was very successful and we were fortunate to have some new teachers during that job fair the principles came over and it was a community event where people coming from schools i'm in an upcoming week i was looking for participating in a piece of my district's important information session which people can click in on a zoom and learn information about how to obtain or complete applications um what's needed to become a teacher and several of the school districts that

044follow the vtec education distortion will be part of that um [Music] i do work with i know she is composed of um been on the zoo so now we are you know usually face to face before public and the teachers will come in here and we will provide different types of instructions for professional development and resources i serve as a licensed specialist which means i look at transcripts when people are fired um i even continue to review transcripts and of course requirements share information update what loads information into the military licensing system um i do want this with the reviews of career status teachers so making sure they have all and i facilitate the evaluation system which is the north carolina education system i help principals um assign the appropriate evaluation for valencia submission because

045in order for them to complete their program we have to submit uh documentation i keep principals and assistant presidents informed of training them available to go along evaluation system and also overheated classified evaluation stakeholders i serve as the e-boss which is the education value added assistance system administrator i collaborate with mrs jones on doing what's the verification process and involved in the screen this ensures that the student teacher data links are accurate and i also update eddie which is educational directed from demographical information exchange which basically contains the contact information address the testing coordinators or anyone who oversees a particular program so that all the information will go to their appropriate personnel i facilitate the teacher of the year classified employee of the year vt of the year programs that includes portfolios interviews um employee

046recognition any receptions or recognitions that go along with it i've worked with a great community of teachers and board members and monitor the progress of our substitutes with principal input i included a number of reports to the state department and locally my teacher attrition and agency reports personnel i served on a number of advisory boards i'm currently serving on the licensure um questions ms black what's the most difficult one in your job well do they do a lot of so we're constantly getting updates and changes of legislative updates um by the partnerships legislative updates when she received so a lot of things that the superintendent said is shared with human resources um so we are it's all ongoing but i guess the answer to the question is basically because sometimes the challenging point is we

047always want to we show empathy and we show compassion so we also have follow the rules every election so sometimes as much as you know international capital and wanting to help every person and we do our best to help we find the best solution recruiting what is the one thing that we need we could be your recruiting teacher so definitely okay um but you know oftentimes teachers have already done their research that they come down with a map and they've already marked out places it's okay i'll stop them a long way if i can read the title while i walk but the collaboration with the university gotta say has been a plus for because i've been able to connect with a lot of the professors that are in the education department and i can shoot

048them an email and say hey do you have anyone in this area or anyone interested and they've been open to you know allowing their students to come to learn more about them right this is mcgee two-part question one are we getting applications beginning to get in applications for teaching positions for next year and if we are are we starting the interview process with them as soon as we can absolutely we are we have positions posted um the principals are getting notifications of africans i know for a fact that they are currently interviewing for those positions now okay good other questions as you can tell ms mcgee is very knowledgeable and does a phenomenal job um one of the things too i think you mentioned is that your uh collaboration you mentioned collaboration with universities but

049the programs that you're working with alone to bring student teachers to catholic county schools we know that might be a hook as well um i can't remember exactly what it's a rule grant that we have to run a portion of to include the included that will um train teacher assistants who are interested in pursuing so i've been teaching assistants before um while we have some of our teacher assistants that are in classrooms now um i know we had a plan in place for student teachers teachers to come into casual of course covet sort of knocked that out will that be happening for the upcoming school year well that's what we're planning we definitely hope so we were able to actually um we looked at the um memorandum of agreement from nc state and we looked

050at um student teachers from uh not in the greensboro college um and we were working to start out the year but she was hired for a job um making sure that you know every all permissions are given they're not recording anything so we're following the protocol even though it's online okay any other questions is what you just said miss mcgee if there is a person i know many years ago we could do that but if there's a person student teaching in the camera can we and they've completed three and a half years and then the only thing i have left to do is there's still a teaching can we hire them in that position we'll work with them [Music] just a comment thank you for all that you do and in reference to the hiring

051process we know that um it's difficult to get teachers to come because of the supplements of surrounding counties but maybe we can just continue to push all the great things that we are doing here in caswell county and continue to grow that i work with sometimes a lot of the things fortunately he's now second semester instead of going in the first semester so he does help save me a lot of money thank you ms mcgee [Music] i've gotten into um not sure which of the two are coming up uh mr you sashi um ms mims may not be with us tonight for some personal reasons uh that has uh prevented her from being here tonight but she will appreciate that good evening good evening [Music] which is um some of the the numbers that we

052deal with in the reactive departments first of all we are formed by uh a group of very good cardboard man um we have uh mr riccio he's one of the senior technicians in our district we also have jeff blue he's also been with us for several years mr jeremy smith who's been helping us for at least three years now and we also have chris williams who has been helping for about two years this is me and mr williamson their help with and the main uh they came in in the department was when we implemented the one-to-one uh with the chromebooks at each school five six years ago and um so this is the the wonderful work of me and the it department uh myself you know everybody here knows i have been in the active

053department for many years only 22 and um and i've been through different processes and different developments during the during that time um but i think it's more important to talk about what's going on right now than what we have done intense so just to give you an idea we currently have when we put all the pieces together we have approximately 6 500 devices that my team have to troubleshoot and maintain in casual pascals and these are devices that combine computers laptops from congress is huge you know especially because of the one-to-one because they need students these days but also we have to keep in mind that we deal with the access points um hibernation um switches but also now in the age of surveillance cameras you know uh we have implemented cameras in school district

054uh several years now and um in the last few years we have increased tremendously thanks to some funding that we have been able to obtain through the lottery in the state of north carolina but those cameras are going more as we complete in high school because right now our school doesn't have all the security the current building doesn't have all the security that we have every other school but with the new construction that will be part of the project you know with more cameras and more uh technology we also have implemented most recently uh lower access control you know which provides more security control who comes in more time keeps track of who's the building and those type of things so that's also another piece of technology that we have to maintain troubleshoot training update

055center um so that's that's those numbers that i'm sharing with you based on the type of equipment now our reason for all everything we do is students is schools you know we do everything for them uh and and think you know their needs you know what they need to be able to be successful so in the in the classroom we have been able to also implement a lot of technology that brings interactive learning you know before the chromebooks we actually work with smartphones interactive and then of course we have projectors you know i remember remember the times of the whole overhead projectors uh we have the same students who speak english and replace the light bulb when it burns and you're not supposed to touch it and you know those those type of things that

056and also i have to maintain those projectors that are not cheap also to the planes so now we're moving forward from that to a new technology that is just slowly starting to implement in our district and the reason is slow is because it's not expensive we're and also in the rest of the classrooms thanks to these project that is going on there but the flat planet will take care of projectors and they will take your smartphone and they are like they're supposed to last longer and and they are supposed to be more uh better for interactive so that's that's part of what we have with with smart boards and and flat panels and all that right now we are 300 numbers but that is changing as soon as we open the doors on it so

057we're going to probably duplicate a lot of the things within you here um so just to give you an idea in this graph i think sometimes an image says more than words this is um and you probably see it on your screen too on your computer with the four technicians you know when we distribute the type of things that they are dealing with in a daily basis like i said chris and jeremy they're mainly combo technicians right so that their their load of um current the current load as we speak uh we're talking about um 16 1700 problems for ignition that they have to maintain update and troubleshoot that number is going to probably stay balanced because as we add more funds most likely we're going to retire because we have a lot of problems

058that are blown away but we also need to think about testing and that's part of uh this experience that we're dealing with right now is that we want students to be able to test online which they normally have either chromos using their own problems which are being taken away from their weight ahead so that we can prepare and protest but now if we do that that means they have more weight without business learning and without destruction so we cannot afford to do that at this point so what we're doing is we're using some of the spare problems that we're gonna use to replace the old ones and in the fall and that's the number of problems that we're using but that doesn't mean that that would be the situation next year by now i mean

059this time of the year because those that we are now using as figures are new that they're gonna they're gonna be replacing old ones that are inspired so moving forward you know and dr carter is being very conditioned about thinking about that process we need to think about having extra focus which means um news for you jeremy you're gonna have more phones i can handle it so and uh uh they're dealing with everything else now that doesn't mean that yet jeremy doesn't help with anything else either he also works with cameras he doesn't have projectors it also helps here i mean we we have a very very versatile group of people that are willing to work in whatever is needed so and and hopefully they do that because they see me do that as well

060so but jeff and greg they're mainly responsible for everything but chrome so that's what you see that their load is a little bit lower here but in reality they're dealing with a lot of stuff that is not as manageable as problems you know which is a little bit tougher so that's that's what this team of people are doing and that's what i oversee and that's what we we handle in the daily basis in our department just to give you an idea tech requests we have documented requests that we receive so anybody have an issue uh they put a second question that we have that um and i said documented this undocumented now you understand our culture you know it's probably even double that number right next number and we're trying to make it you know

061over there tech requests are only um i have a comparison here between a few years ago a couple years ago and this particular on this particular year 20 2018 2019 we we got into 956 um that we resolve during the year and and shows per month so you see the graph you know how the beginning of the year is the toughest time of the year because you know teachers everything is bad everything is cost everything is you have to move it's new whatever everything updates all of that so we usually begin of the year that's when we have the highest number and then it goes down and then it comes a little bit towards the end of the year um the summer time we don't have we usually don't have tickets if the most people

062are out not a lot i mean not a lot of days but we do a lot of work in the summertime which is not ticket-wise it's not documented and it has to do with working and preparing all the equipment from a degree this year and that's the time for uh inventory which we do and you know at the end of the school year this past year you see what happened last year this is a normal beginning of the year the normal going down to the normal situation and then come to the pandemic and things start to go up and and overnight we're going to discuss all the needs and all that we also provided parents students teachers everywhere so for the first time we were dealing with parents directly at the beginning of the remote

063learning last year so so the technicians have to overnight they have to be ready to improve their people skills you know to get more parents and grandparents and everybody else you know in the district so you see how that went out and then of course on the summer it went down again but then this year is is very you know hopefully is unique and it will not repeat again you know but uh we started uh at the beginning of the year it was all business but still we have to support teachers everybody was in schools we had supporting with the distance learning you know they needed to have an application software all this type of different things that they were trying to use so it was it was like that and then it started slowly

064not too drastically slowly it's going to go back to a very um kind of cold situation in the month of uh january february and then change it again kids return to school and he goes up again and he hasn't stopped it i just got there because this year and now we're in april and you know i didn't want to put april because it was going to show up to slow down it's not at the end of april it's going to keep going and then we're starting the testing system this is going to be huge this year and we're talking about what it takes to get to that and also when we get to that point it's gonna be like two weeks you know and it's gonna be intensive you know to be able to mobilize

065equipment problems and be sure that everybody get what they need i'm gonna be sure that this is doing some tests and we have to take some uh i would say some risks because in the past we didn't test that many people and we tried to scatter that that we cannot afford that so we have to do what we have to do and go for the best day prepare and hopefully so that's to give you an idea also those graphs over there it shows you pretty much and that's very standard it doesn't change a lot what is the type of support that we provide is that we resolve five sites and it's usually as cool as usual at the time and that makes sense they were follows then we have lower and upward and slowly and

066then stony creek is showing right there so it's a very normal graph we haven't seen anything crazy there you know based on the number of equipment that we have on both sides and the number of users that send us and the last piece that i want to share with you which is what we do and and it's is huge is the type of software and progress that we that we support that we maintain as well so um i'm not going to go over the list because it's a lot i just want to give you an idea but uh this is things that we cannot um we cannot go without you know just to give an example we support uh google workspace for education which is the program that holds all the email accounts including yours

067and the drive and files and the applications and the global questions and the um the global sites everything that teachers are now using in the classroom and everybody else starting with dr carter all the way down to anybody that has a computer in front of it we deal with collaboration through google fly with documents with all kinds of applications regarding that so we we support all of that now blindly and that's why i'm coming on that end we have somebody in our department that i haven't mentioned yet who is jimmy jacobs is our data management coordinator and our also is also the one that supports most of the data management which is powerschool which is huge because as you know is the student information system and it holds everything regarding the student grades student demographics

068information etc and all the reporting that we have to provide using uh powerschool for the state and for other uh agencies so like i said i don't want to go through all of this it's a lot of pieces but i just want to give you an idea of the type of uh programs that we we have to support that are crucial for every days so as you know and and and i mean i'm not proud of it necessarily but it's the truth without technology and if there was a time when i worked in this department where i mean if we have to close the technology for one week things will be wrong it will be not a big deal but these days everything that uh all the infrastructure of the economic infrastructure [Music] that that's

069what we're here for and we're very happy to do what we do we like what we do we we serve the people we we understand how difficult it is for some people to deal with technology and with our skills and our knowledge one of the pieces here that uh that is on brave and the greatest things that that we have to support are crucial and one of them is nc test which is part of what's coming up uh so testing now that it changes all programs the whole schedule everything for the it department because it takes it takes a lot of effort to be sure that that runs smoothly and we want the kids to perform well so we want to make it easier for them to own our capacity sometimes our things happens that

070are not under our control but we do our best to be sure that that students receive services and they need to do this and with that i i'm hoping for any questions that you might have any questions listen you said what do you have in place to keep staff down up to date what i mean by that is this let's say jamie resigns tonight he's no longer here whose responsibility is to update his who all right whose job is update his information in our system to take him out of our system oh i understand what you're saying okay now i know what are you oh so there's a procedure for that um in place so if he resigns today let's [Laughter] um supervisor because it's sometimes an emergency or someone expected but it's usually confirmed

071by a charge that somebody's normally does and then at that point uh immediately that that information that account is sustained and then and what's responsible is mainly the data match and audio no simple [Music] people who are no longer there through hr yes sir okay however i'm talking about the account like this now there are some of the rosters and some other pieces of information that reside at the school level like the website so that's a different situation is there a certain amount of training that teachers get each year for to update what's new with technology do you all do that um yes uh we well in the last in the first who is now at the center location is dr uh so we have each teacher is required to complete at least two hours

072which is 20 hours to to see us which is 20 hours of technology so we have tons and tons of that are offered some is a combined it's a combination of efforts it's face-to-face opportunity there is a lot of online cell phase and different kind of resources and we also rely also on different sources like the fraud institute and the department of instruction and different other sources that that are rich with different kinds of professional development for teachers and that happens i mean there was a time when we probably have to they're very specific but right now in the last you know let's say we're working with platform a learning management system like cam vessel for google classroom there's always an opportunity for that and and we even bring the needs from the teachers you

073know about things principles suggest things that are needed um or same way we see that something comes up that is the beautiful genius teachers learn because they have been updated or there are different different new things yeah so what has been your biggest challenge for 2020 and 2021. um that's a good question it's it's been to be able to catch up to the pace okay on his speed events you know um is also related to the fact that if you look at march 13 we didn't know you know by six o'clock what is going to look like on march 14th and that was pretty much the situation all over the year you know there was a lot of uncertainty but you can do what you can do how are you gonna do it any other

074questions ms beverly thank you mister you say it too thank you we appreciate all you do yes thank you i just wanted to say the common thread is still going on of how hard our staff and directors are working every everyone in the department and of course we know our schools are working hard but we have come a long way and you know we've been talking ongoing about not going backwards as mr recession because we have made leaps and bounds with virtual learning and the you know you know just with the high school with casual online starting those virtual opportunities at one point we were talking about training teachers to teach a lot well now we can do that and so we can start offering more course opportunities but it's just um the collaboration with

075mr yosefi and all the departments and he didn't even mention the collaboration he has at the high school with mr powell uh with the construction that's going on now on a regular basis so there's a there's a lot going on and i'm just very proud of what's happening in the district thank you so much thank you there is no one finished business under new business the same agenda yes um under the consent agenda i do want to just quickly go over a couple of things um items d e and f um they're not listed on there but it is for the lowest cost on those items uh from transportation the rei the ata and the snap-on those are the the first uh cost and those are from transportation funds and then the school calendar that

076was a recommendation from our calendar committee and which uh reached out to our schools our camp reps and brought back after several days of collaboration we did include five remote days in there um yeah as as this year the legislation um did require uh five days there's uh several bills currently in place um in committees and under consideration at uh at the state level uh us like several other districts have decided to go ahead and put those remote learning days in there because we think that if we don't that's a sign of going backwards because we want to make sure that we are keeping those options available especially with inclement weather but if something would happen with legislation and they would deny remote learning we would have to go back to you but i don't

077see that happening and so that being said i recommend approval of consent agenda as presented ms i had a question on the calendar dr carter um if you could explain that way some of the public can understand why we're starting later than we normally do please yeah um we did ask for feedback as we normally do with the school calendar and we put it on our website and then we send it back to our schools as well and the feedback um was either looks good or uh can we not start early as we did last year and of course we all want to do that but the legislation law still remains that you have to start to with the monday closest to the 25th of august now some districts have uh requested calendar flexibility uh

078for inclement weather like in the mountains and things such as that and a couple districts on a pilot program and if if the general assembly would later on allow calendar flexibility to all districts i could certainly come back to you i would probably not recommend that because once the calendar is approved people start making vacation plans and then people have made deposits and vacations uh so it's very difficult to uh move up a start date once once we have made that notice but it's not a local decision it's a state law for the monday closest to the 25th of august well the part of that um one of the concerns that was brought to me was that you know everybody wants a lot of days out for christmas but being out for two weeks and

079then have coming back for exams that was a bit concerned also and you know how we always in january we have the snow and then we end up don't have you know well that was one of the overriding non-negotiable conversations that was brought back from the staff and like i said the team was you know involved in it as well which involved parents as well but that was a huge component of of need um that's one of the first things that was put out there um in fact it was never even only thing was discussed about that was where to put the holidays um and it goes back to you i think everyone would love to have exams before christmas holidays but it can't occur when you can't start school until the monday closest to

080august 25th who was on your calendar committee i know now it you know it's different it's um it's from every school it's a teacher it's the sit team rep i can't name them off the top of my head that's the sit team rep there and then the principal and it's two people from each school it's two people from each soul um i'd have to give you the list but we hold those we've held those virtually so again in school uh two people from the central office and uh the principal and then when we come back uh it's a um it's a very smooth process they go and share it with staff and get feedback from staff each school and once they make up the proposed calendar and then we discussed the needs that each school

081like the high school you know really needs two two days at between semesters for transition uh a lot of the elementary teachers uh are looking at those conference days early on so it's those things that we say we really need and then we come to the table and start making a draft plan and then once it's um completed we either go back and get feedback and come back which we did this time or we go back and say here's our proposal now you know send us your comments on it and that's what we've had ms stanley this calendar has it cut off at the bottom because at first it was not is the reason i say it's on here and i think it's cut off at the bottom because we did add it because it

082was not thank you for seeing that though you heard the superintendent's recommendation to approve the consent agenda do i have a motion ms garland makes the motion to approve the consent agenda is there a second ms stanley seconds to motion is there any discussion there's a battle i have a problem with item yeah i don't understand forty six thousand dollars worth of small tools okay at this time of the year i don't understand that i can easily share that with you in fact we may have another order coming well see that's what we don't get all the information that we need i wouldn't have to ask that question and let me give you an example snap on and fasten all are the two leading things but there's a 5 000 difference here what have the

083mechanics been using up to now to want four to six thousand dollars too their own tools uh up until a year and a half ago every mechanic was responsible for their own set of tools so if you go into the transportation department you would see these big bands of tools and they would belong to the mechanics and however that's wonderful they have been responsible for supplying and paying for their own tools and we said that cannot happen because if something unfortunate would happen we would lose someone which we do not there goes the tools so we have been in a procedure over the past couple years of at the end of the year if there's money left we we've got to supply our doors and we know too with the new buses that are coming

084our lists i know they're talking tools but our list won't support the newer businesses so we're needing those but we are trying to supply our and we've also purchased an engraving machine so we can engrave our tools with castle county schools so they are permanently in in the transportation department we want four bends these are two we want two more so that we can have a our tools for the transportation department i understand that but i've been here for 50 years 46 thousand dollars for two that's the first thing i heard on the job was that if we lost some of our transportation employees that we would have no tools in that department so um and of course this is transportation funds from coming from the state department and there is our street guidelines for

085transportation these are not local funds so if they're not sent for transportation they are reverted well it's one of those things where you've got to make sure you have ample funds during the year and these are funds at the end of the year that if you have advice for tools with [Music] second thing i see this note written here i don't see how where [Music] um and they didn't change the vendor's office it had nothing to do with us but uh they should have changed that you said then they're not up from the vendor i understand the quote but what i'm saying is if i send you a request my name is going to be on there not that not sammy shields well i agree but that's the vendor but we've contacted them told them

086to change it [Applause] any other questions or comments if not all in favor of approving the consent agenda raise your hand propose the same vote six to one point of view the only one i'm voting against is this the one about the two but i can't pull it out like that but okay that's just my personal opinion resolutions ms garland we have two resolutions first the resolution in memorial and appreciation of the life of juanetta mcgee smith whereas juanetta mcgee smith was born on october the 4th 1975 and resided at highway 158 west yanceville north carolina 27379 at the time of her death on march the 29th 2021 and whereas juanetta smith was a faithful and loving wife mother sister and friend and her family's welfare was a major and constant concern and whereas juanetta

087smith was an active member of new thing christian center where she held the office of church secretary she also was a cna for the young home health care and premier home health care and whereas juanetta smith was a special lady she was employed as a bus aide for n l dillard middle school and also was a substitute in the child nutrition department with cancer county schools and will be remembered for her commitment to education and being known for her benevolence and servant's heart to children and now therefore be it resolved that the casper county board of education wishes to honor the memory of juanetta smith and express his acceptance to her family by the top of this resolution to be spread upon the official menace of the board of education and incompetent forwarded to the

088family this is the 26th day of april resolution and memorial in appreciation of the life of family johnson for his family johnson was born on july 17 1925 and resided at yanceville north carolina at the time of her death on april 11 2021 and whereas therma johnson was a faithful and loving wife mother sister and friend and her family's wealth of welfare was a major constant concern and whereas thelma johnson was a devoted member of yanceville missionary baptist church where she served as mother of the church a sunday school teacher a deaconess and a member of the senior choir she was also a member of the allen chapel's order of eastern star and whereas therma johnson was educated in the casper county school system and a local community college she was employed as a teacher's

089assistant for oakwood elementary prior to her retirement and whereas thelma johnson was a special lady she enjoyed singing god's praises she enjoyed watching the birds talking with friends and helping her community she served others by serving as a cub scout and brownie girl scout leader she worked tirelessly for the local naacp charter member of deeds and a number of other volunteer organizations she will be remembered for her commitment to education and then known for her benevolence and service heart to children and now therefore be it resolved that the castle county board of education wishes to honor the memories of velma johnson and expresses its sympathy to her family by causing a copy of this resolution to be spread upon the official menace of the board of education and accomplished forwarding to the family this the

09026th day of april 2021. so i have a motion that these resolutions be spread upon the official minutes mr battle has made the motion is there a second ms blackwell has seconded the motion any discussion all in favor raise your hand close the same as unanimously yes um i have here this evening um mrs jones and mr stokes who are i think waiting to present the course catalog they have an updated copy for you i believe in your was it at your desk or they have one to hand out to you so they should be coming in to present it i will share with you um they had stars in the locations where they were changing from the prior year and if you see any uh grammatical errors the same time if you can just

091send that we'll make sure that these grammatical errors are corrected if you see any of those guys because we made some additional updates and um while considering that with you we are really excited because we also along with changing the field of the course description line we change the front cover of it as well so um you will see our previous cover for those of you who have not seen it before to a new cover with of course and a student graduated [Music] that we have needed additional attention such as a prerequisite um and the reason we used so the reason we used the the stars is because to um to change the format and the look of the course description guide we moved from a google pdf to publishing software and with that being

092said it is difficult to highlight so we use the star and place it back okay all right so um previously we didn't have the prerequisite so that's why we have the star there between the prerequisite was included it was always needed but it was not stated in the booklet okay [Music] um horticulture too the prerequisite is there it's not a new course just a prerequisite technology so the drone technology on page 25 that this table is very exciting is offered through our cte will be offered for ourselves forces on facebook [Music] we're exciting our fine arts department to expand on the arts sizes art is a very popular course in practice and with the um speaking of art teachers and students who are able to offer a creative individual art class in the fall as

093well as their computer graphics clients if you will follow along um additional [Music] um to um for graduating students also on 59 um [Music] um [Applause] as well and it is really just attempting to maintain that 21st century global readiness because various districts as you know they're offering some type of academic program too and surely our at the start online okay and do you have any questions i also want to share you've added in the associates for your program to your associate's degree program in here as well yes um it may have been called the fast track and this is now going to be um [Applause] [Music] um [Music] um [Music] there's nothing new to make that happen as well um all right [Music] after yes for example [Music] foreign sports medicine it's under physical

094education you have someone on staff that's familiar with that curriculum or is that coming out of healthcare um [Music] what you're doing in finance who's going to be teaching that [Music] well that's one of the things i was thinking about how many currently how many social studies teachers do you have okay do you foresee since that's a requirement any additional staff at your hospital what would happen we anticipate that there will be what we call a transition time where we'll build a lot covering several sections of american history one and two and a half in history as students move through currently our staff [Music] junior which is currently about junior stability so we feel that i don't know when do you plan on registration beginning because we want to make sure that we could um

095well we've started some blueberry [Music] so everything that we're offering right here we're going to have a certified teacher in that course [Music] here again this is very impressive impressive it looks very good and um i'm glad to see the courses in economics and personal finance because we prepare our students um educationally but we want to make sure that they are rooted for the world of finance and when they go out too did you say that this um other questions so once this is approved then it goes hot to the price so that parents can get it in their hands um two ways to cover that miss hudson how are you going to use your counseling style for this registration because we have some students [Music] i know you've got a little insight into that

096counseling stuff i know you got that inside scoop on that but are they doing any uh in other systems are they doing any virtual registration i mean we were doing one time at one time we were doing registration and had [Music] have to together be extremely creative and we use the students as mentioned because time is not on our side um as soon as you can get that registration done and get the numbers if you need more stuff hit her for it [Music] in one area i know some of the kids you know going on are virtual um some of these classes of ct classes is that going to be possible [Music] um we all be letting parents know when that registration with that's what any other questions or comments about graduation how many kids

097cities you got this year now will the graduation be the same in the world okay explain that to me i have a spring break um survey 107 responses were received from the one house that walked here and it was 87 percent of those surveyed respondents wanted to be involved [Music] allow us to follow social justice protocols as well as give us time between those ceremonies to ensure what's gonna happen okay i guess what i'm asking though is is there a program [Music] and what will be if you could if you're running down here graduate on football videos just to let you know the only feedback that i've received about graduation is uh having two sets and that's coming from the kids because they want to be with the friends that are i don't know if

098anybody else has heard that yeah that was very also very you know just a couple things in the morning just give me five minutes and we'll just just a little tweak here now that i've received so just a little bit of feedback but i want to um emphasize the work that these two people have put into it and their team uh into putting this together because it is a wonderful show with all the good things that are happening new courses i'm glad to see that you said i like to recommend approval of the bartley senior high school sports calendar catalog for 2021-2022 so okay mr battle has made the motion is there a second that stanley has made the second any discussion if not all in favor indicate by raising your hand opposed the same

099emotion unanimously um the first is regarding safety update in our schools and you know we're following the strong we're calling a strong toolkit for uh continuing the safety protocols in our schools um and looking also at our district positivity rate and our school quarantine numbers with that being said the ncaa strong toolkit um recent change was to um uh state that the north korean department of health and human services no longer recommends that daily covenant systems screenings for all students at the end they still recommend that districts may continue doing that with uh adults and we've checked with various districts around and most of them have also stopped the screening and sent them screening for students at the school entry so i'm just sharing that and we've also we also waited two weeks after uh

100approximately two weeks after our spring um uh the spring um thank you so that we could see if there was any fallout from that we haven't seen any i think today the positivity rate is 4.3 so uh with that being said i just wanted to share that we're probably going to be making some changes especially in symptom screening based on the toolkit moving forward over the next few days or a week also is that going to be made so that the students are not screened and the staff uh live document and so as changes occur within that school districts follow those changes so um at the current time it is not recommending that students be um have a screening at the school entry so we will we will follow that protocol um also um i

101know you have uh shared some um uh allowing the senior activities to occur at the high school for awards and such and because of uh hoping to move into more of a uh normal state as much as possible are moving to into that direction um we've had some requests for some clubs um and sponsors and uh from the schools to ask if they could also meet in small groups as long as they're fine safety protocols and as long as it's approved by the principal of course it's approved at the district level for their safety protocols and we would like to begin opening it up for that purpose at all the school levels and again it's not just saying it's opening up it's still with our staff and our students and small groups following consistency and

102safety protocols but for instance if a club wanted to um talk about the end of the year and gearing up transition and opening up for next year they may want to meet with their officers and we want to allow that so i think we're at a point now we can start opening that up especially since we're allowing some you know sports to take place as well but again still just with our staff just with our students small groups approved by the principal following all safety protocols uh at the district level as well uh so i just wanted to share that and that kind of goes along with making sure that we're following all the safety protocols in the toolkit so um just want to see if there were any concerns with that as we move

103forward again we're taking it slow but we think we're the point now that we can start moving in that direction we're going to kind of start opening things back up are we going to allow like fifth grade graduation stuff like that we're we're still trying to make small groups and we're also we know the governor has said that he's going to open up some things across north carolina and this week he's going to you know give some guidelines for that but again we're we're at a point now we only have a few weeks left in school and so there's it would be almost impossible to plan all those things and we're again we're doing small groups for the end of the year well for instance if the middle school ffa program wanted to talk about

104uh with their officers in the middle of the high school as well if they each wanted to meet with their officers with their club sponsor and they're making the following all the safety protocols the principal approves it and they're following the safety guidelines here we you know we see no reason that they could not meet under those safety protocols and against the students and the teacher or the you know the in the staff member because they're already in school thinking measures so we're just opening up now to the clubs or activities that would involve the same students our question is there needs to be some consistency there because this group may do something this group may do something else and you know the president approves and then if the guidelines are not following i don't

105see how you can do that but they're gonna we're not talking about opening up like proms and grad you know large graduations we're talking about small events with the staff and students to close out the year and get prepared for the next year and we have been asked by clubs if we can allow that it would be consistent across the school system and principals would have to prove it but we'd also have to prove it at this level and that's the consistency part that they would have to demand that these are the clubs and these are their guidelines and here's what they're going to do now if a club has a hundred students that's not a club that's not a small group it's a small officer meeting or something that is is a very small

106unit of students so that we can follow those safety protocols ms stanley okay now let me ask y'all something or dr carter can we consider ffa a club i thought it was like part of the curriculum so it should have been agriscience is the curriculum and ffa is part of the club at the club okay because i was gonna say see it looking in the catalog they have their classes so it's the school so yeah they would need to be able to do their stuff so if somebody says well ffa gets to do something but this i mean we have i've heard it's part of the curriculum it's not a student club they pay they can do it for the club but it is it is really a line but the agriculture not every student

107that is in horticulture not to be a member of ffa so it's not a state requirement if um that's garland dr connor that's a small group the numbers is there some way we could assign numbers up to 10 or up to 15 or up to 25 so tomorrow we have our principal meeting and admin meeting that's some of the things we're going to discuss we just want an opportunity to open up and do it in a small way so that we can allow um you know because right now if people can't start planning for next year especially with their club officers it's very difficult to start the year so again it's small small roots and i hate to put a number on it because if we have a group that has seven and we said

108six you know we want to make sure it's small but it does not the purpose is not to have these big gigantic club meetings with all the students this is for small groups for planning purposes and transitioning to the new year dr carter you said that it would be prime principal approval so it's going to be some kind of form or something that they will have to submit to the principal and i suggest that that form a copy of that form be sent up here to you to make sure that everybody's you know got the same thing in mind absolutely it would have to be after tomorrow with our discussion on the guidelines and the numbers then the principal would be the one who actually signs off and then it would be coming here for

109mr terrell to look at the safety protocols and then the check off and they would be good to go following those those protocols that's a consistent part across the district any other questions or comments about that okay i've got a couple more summer hours now that you've uh i know i've been asked already by staff members if we can uh continue with in past years with the uh opting to work longer days the required number of hours they work per week in a four-day work week during the summer and so i'm asking if you can um continue with allowing that and it would start the week of june 14th that's the first week that there's no 10 month employee uh this is the week after that and it was the last week would be the

110week of august the 2nd so that was the end prior to teachers coming back that following week and so if there's just some clarification on that the summer programs that we have will go monday through thursday so the the school system will be operating monday through thursday also correct so okay it would he would align with it everybody doing the same thing uh there could be changes like you know we have certain things going on with technology that they may need to be here on friday or maintenance they need to be drawing that's not what i mean for example if you work four days a week let's say you work 10 hours and let's say school they say well i don't want a lunch hour at school would be so i'm gonna work uh nine

111hours what i've said in the past is that uh there are hours they're accountable for and that um it's a skeleton i understand that but being consistent right that's what i'm saying well and the principal of that front office worked that out because it's covered and we don't have numbers on the door saying nobody's here on monday or tuesday or wednesday that's a problem so um because we may have someone who wants to go i mean it happened occasionally but not very often last year that could work friday but needed to be off for whatever reason on monday for doctor appointments or whatever i unders [Music] take a look that's what i'm saying oh no everyone should be working the the four-hour workout seven to five thirty or whatever it is whatever their hours are

112per week okay the school will be closed completely on friday no one will be at that store i don't know what i'm hearing i can't guarantee that because we might have transferred i mean we might have um technology up there for some reason we might have maintenance up there for some reason but no school secretary or anything they might be whacked in floors or something well if that person had to be off on a monday for a doctor appointment and the office is still covered on monday i would not be opposed to them working on that friday as long as it's consistent most of the time and we're allowing the flexibility i mean if somebody is if i mean our staff works very hard and they're very professional and if somebody says you know i'm

113going to be on friday but i'm going to have to take a sick day monday why would we not allow them if their office is covered and there's still somebody in there to do that and to me those are the small things that we can do for our staff and so you know if it's abused then we address it but those are occasional things and those were something that occurred last year and it just helps with morale as well but again what i'm asking for is a four-day work week and it the intent is to be monday through friday unless there's uh a concern that's that's addressed and it's um it allows those three-day work weeks for our staff i don't think anyone is questioning anyone's integrity but what we need to get out to

114the public stone creek is going to be open monday through thursday or what did that's what public needs to know right right exactly and that's what we did last year we put notes up we sent it on the website we sent it out to parents and that school needs to be open monday yeah thursday and i think that's what we're all getting at and that thurman yeah yeah i don't care about your fridays or flip-flopping i think that's fine but the school needs to be open in the central office monday through thursday absolutely that's what y'all choose that is our intent mr stanley did you have a question basically the same thing any other questions any problems with that obviously there are no problems with that okay yes the other is looking at our calendar

115and i know mystery session and um jones did as well and um the elementary school testing plan is um the others are still working on it but they have um they've been looking at the number of students returning to tests in the elementary school schools um over the course of end of may first of june and because of virtual students returning and then of course your um in in-person students returning for example one of our small schools needs 15 rooms to test different students based on safety measures with that being said i'm asking is that you allow the k2 students to work remotely on may the 20th and 21st it's a thursday and friday so that um we can assign a good part of that stem to also help with the uh testing that's occurring

116in the rest of the school in those two days the principals will work with the teachers to make sure that the plan for instructional delivery for the k2 students will it could be a combination of virtual supplemental activities and our other plans to continue the learning for k2 students during those two days but in order to make our testing flow with the safety guidelines and with the separate locations that we need because the virtual versus in person then we're going to need to pull the staff um in the k2 setting to help with those testing days which would mean those students would remain virtual on just those two days only so i'm asking your approval of allowing may 20th and may 21st to be remote learning for k2 students they are currently in person learning

117you've heard the superintendent's recommendation is there any discussion or comments any other questions or comments if not all the favor raise your hand oppose the same motion carried unanimously this came up since the last board meeting and i know at the last board meeting there was a vote because of lack of space uh construction at the high school when we returned back to the uh to the school year starting 2021 in the fall we didn't have enough space to continue with the alternative program and so i was asking for it upon a recommendation to move it to the middle school you approved it since then and this has not come up since then we were able to to use a mobile unit at the high school and i'll tell you where that came had another

118unit from the high school that was designated for our middle school self-contained students and the plan was that it was available for them so when they transitioned to the high school then they would have transitioned to the mobile unit and then when the construction is complete then they would transition to their new classroom in the new building uh we did talk with the parents to see if that was acceptable or did we had some that said they would prefer to stay at middle school until construction is ready so after mr showalter and the staff discussed it with the parents they all agreed that they wanted to stay at the middle school and then then they can transition directly into the new building when it their classroom is ready next year which is less transition for

119those students and that's what their decision was because we had options of either way because we've learned a lot of the unit but with that taking place and not knowing that until after the board meeting we now have a mobile unit that we can put the alternative students in place that housing we still need the building that's currently the alternative program that has two classrooms in it we still need those two classrooms for science classrooms but this does open up a mode unit for our alternative program and then uh talking with ms gantt and talking with mr stokes today and the small number that is currently in both they were an agreement that if we would just you know if we knew this before time i probably wouldn't i would not have come to you

120with anything but now what i'd like to do is just move the alternative program to that mobile unit where it's at and then once the high school is built then the five classrooms will go into the new building and the alternative program will go back to where it is right now and so in a number of this if this happened before the last meeting that had been no need to bring anything to you so i'm asking you to revert back to the original plan at the alternative program that is currently in place mr are you talking about the unit between the welding shop and the ninth grade queen as well of the smaller numbers um we can still accommodate middle and high in that mobile unit but once the high school's built we want to

121move it back because we have two separate classrooms one for middle school one for high school i need a motion to rescind their motion from last month and leave the alternative program at the high school i'll do whatever you just said we have motions made by ms stanley is there a second let's go in seconds is there any discussion any questions and that is just the alternative program in the trailer just as long we're going to switch it as soon as we possibly can and ms daniel knows about all this uh mr stokes uh was going to meet with her today and discuss it with her and i i meant to ask before but he did absolutely um i will tell you that as soon as the classrooms move into the new building it will

122move directly they'll move directly back so we need those two classrooms for the alternative program mrs blackwell uh how many students are you talking about for the you said just a small number so what is what is the the number and i guess i'm sort of going by what you said at the last meeting which was it would be better for the middle school school students to be at the middle school so that argument is what you know i was basing that vote on uh so even though we have this trailer here that's available based on what you had said was that they would be better to be able to get their instruction from their teachers why isn't that we talked about that we talked about that because i did i mean yeah it would

123be better at the middle school however now that we have virtual options right now and the small numbers they have two they have two in the middle school that will be going to the alternative program right now there's zero at the high school so we have very low low numbers um space was the space was the driving force of making the move so now we have the space i mean that was the driving force under the current program with it being as small as it is and we know that ms david does a phenomenal job my follow-up question with that was that i thought i heard that you said we were going to try this like a pilot type thing to see how it worked so if we were going to try it as a

124pilot why don't we continue on that spectrum as opposed to saying now we have a trailer we don't need to try it as a pilot how are we going to gather that gap one of the things that we were looking at was um and this is not part of the problem uh at all it's not really a problem we're happy to go back now was that um we had we have three teachers in the alternative program and we have um you know ms daniel and then we have another person that is dual certified uh at the high school so you know we could pull over someone at the middle school to help out in a pilot program with a teacher at the middle school but again the driving force was the space at the high

125school i mean that was the spot i mean that was the driving force um yeah you know i think it's a matter of what the principals want at this point like it would be okay for the students to be better for the students uh this mr gan said that she had teachers that could come and help out and we talked about that but she also has teachers that can help out virtually the way it is now uh the middle school has programs and mr stokes said that he has um he sees some great need in the alternative program and how we can make it stronger there so i think foreign continuous improvement and like i said this daniel has done a phenomenal job overseeing the whole process well i guess i just have a problem

126when you were telling us about it that it wasn't just talking about just the space you showed us on the idea that it was based on it would help with the student achievement and the student would be able to get some one-on-one perhaps with that teacher that was what it was more centered around the student instead of the building when you were settlers on the idea well i'm still selling on that uh because the student is still going to be the priority prior to going to the alternative program that's why nts says it's so important so we've talked a lot about that today as well so whether they're at the middle school whether the high school i think there is a strong sense of we are in this mode of making sure that we are

127doing right by the students and i'm not saying they haven't been because i said they've done a phenomenal job but i think everything right now is putting more focus on data and student needs and so whether they're at the high school whether it's middle school i think it's going to continuously improve but right now i think the space is available at the high school so we need to keep it there and that was the discussion two principles today and their recommendation to me any other questions or comments if not all in favor indicate by raising your hand supposedly [Music] cares um um in committee right now and so we're just watching it but it's uh senate bill 654 it's k-12 19 provision and again it's just in the senate education higher education committee to be

128heard this week but that bill if it does make it into law it does provide statewide waivers for school performance grades annual report cards and low performing school identification based on the 2021 school year um data and there's also um some discussion in there about the five remote instructional days too that i already mentioned so that's the bill that we're certainly watching was that it's um it's senate bill 654 it's called the k-12 coven 19 provisions it's in the um senate education higher education committee right now and it will be heard this wednesday again it's in a committee so it's got a little ways to go yet if it becomes lost okay that's it okay i need a notion that the casual county board of public education go into closed session for the purpose of

129considering a personnel action that involves an officer or employee of the board nc general statutes 143 318 1186 and for the purpose of discussing information that is privileged confidential or not a public record nc general statute 143-318-1181 and to confer with the attorney i have a motion miss garland made a motion miss stanley seconds any discussion all in favor indicate by raising your hand and will