001[Applause] [Music] yes in this chair doesn't i always call jerry chair come here and put a screwdriver jerry you used to hate to walk by my office excuse me you hate to walk by my office sometimes i was always something jerry i want you jerry i need ain't much change you'd have to wear your shorts when raymond cook was the finance officer i mean the maintenance director you'd have to you know you're live not now she said i wouldn't love you you are now well everybody knows it's true it's all right they'll say that stuff gary gary oh my goodness [Music] okay [Music] six feet apart um i'd like to call this work session of the casual county board of education to order today we will be discussing the budget recommendations to give to the
002commissioners uh ms stanley is not here physically but she is here virtually um dr carter if you all would like to begin yes um at this time i'd like to recognize um two people here uh with uh us today miss chandler who has um she's completed the bulk of this presentation today the packet that you have in front of you and mr hatchet who we've also asked to be here when we have discussion when you have discussion about capital outlay you can certainly uh get some updates as far as that as well so as far as the packet of information well let me let me back up we also provided to you a copy of last year's budget that you voted on in april that went to the commissioners for this year's budget and so
003of course today you're looking at a packet of information for the 2021-2022 school year and the hope is that today after you um discuss possibilities then we can leave the work session with our marching orders how to put it together and then bring it to you in a either the march board meeting or an april fourth meeting to vote on it does need to come before the commissioners by the first of may that gives us time to do that as well so with that um let's see we have an extra puppy here good we got it so that's at this time i'd like to turn it over to miss chandler who as i said has put this together for for the board and uh and at the end we'll go back uh if mr owen
004so chooses and have discussion on the section good afternoon um as dr carter said this is just some information um for you all to have to to make a decision and i'll go through the packet and then at the end i think we'll have discussion as to how you would like for us to move forward so the first page is just kind of telling what we would like to request for the um local current expense budget um i kind of did this a little different this year versus last year we sat down and tried to think of things that we needed to continue our operations as they are today so it's a continuation budget request and so that shows a hundred thousand dollars additional um funding to continue operations um as they are this past
005fiscal year that includes a benefit increase for locally funded employees which is mandated by the state we do not know those figures yet i'll go into a little more detail on that further along we also include an additional loss for the civic center additional funding for the current social worker and an elementary sro and all of those items total to a hundred thousand dollars last year um we requested two million seven hundred and fifty thousand in the 2021 budget but as you can see we only receive the 2 million 655. the next page just is kind of a graph that shows the trends of the state mandated rates of hospitalization and retirement and how they've increased over the past several years so since 2016-17 the retirement rate has increased 5.4 percent and is expected to
006increase again in 2122 and since 1617 the hospitalization rate has increased approximately 12 percent is again expected to increase the state does mandate these rates but they have not been set in legislature as of today however in looking at past trends and talking to other finance officers in other districts we kind of give a projected rate of what we think that they will be so first for hospitalization we're expecting it to go from six thousand three hundred and twenty six dollars per employee to six thousand five hundred dollars for employee and the retirement rate to increase from 21.68 to 23 the next page talks about the civic center we normally um as you know include a thousand dollar loss for the civic center in our budget request this past budget year we did not budget
007any revenue for the civic center because we we did not know what covet was gonna do and we didn't know if we would be able to rent it out in this budget year so with that being said there's no revenue to cover any of the expenditures in the civic center so i try to put down the approximate cost of this of what it takes to run the civic center um without the when we rent out the civic center we do pay custodians to come in um after duty to to work and clean the civic center so i took out the custodial salaries and benefits for the rentals if we're not going to rent the civic center so just um bare minimum is it costs approximately fifty thousand dollars in utilities and cleaning supplies to to
008run the civic center the next page um social emotional at-risk support we currently do receive approximately 50 actually it's actually 55 000 for social worker however that does not um cover the entire cost of that social worker the average certified salary with benefits is 68 000 so we were asking for an additional thirteen thousand dollars to cover the full cost of the social worker the next page talks about the request for the elementary sro we did ask for 49 000 last year because we were again in the same boat we were in this year we did not have any funds secured for that sro last year later in the year i think september of 2020 we did get notified by dpi that there would be a grant for this fiscal year for that sro we
009do not know what if there will be any grants available next year so we are asking for the 49 000 from the commissioners to fund that elementary sro the next page just kind of talks about it's just an educational slide about charter schools so that um you know the any funding we get from the county commissioners has to then flow to the student so if the student is a casual county resident and they attend a charter school we have to pay the charter school for that student this kind of just shows the a graph of you know the over the last several years of our enrollment at charter schools it is currently 220 children attending charter schools and then next year i'm projecting it to increase a little bit there was a new school that
010opened in alamance we do have five children attending that school this year and i'm not sure of the increase that will cause for next year's budget but approximately nine and a half percent of our student population attends charter schools and that money has to flow from us to the charter school that comes out of the local funding the next slide is the per pupil appropriation this this chart at the bottom just it comes from the north carolina statistical profile and it shows that we were appropriate two million six hundred fifty five thousand and our per pupil appropriation was 1150 and that ranks 104 out of 115 leas um and then we if we if you allow us to move along with the request of 2 million seven fifty five that would be approximately a three
011percent increase over the current p per pupil appropriation um from 11.50 to 11.85 based on a projected adm of 2320 i think that needs to be stressed i think that that goes over a lot of people's head in terms of where we rank and if you never say much about it it won't be addressed i think when we present this we need to point this out because we cannot compare with the surrounding counties that we have now that used to be we'd always be compared with rockingham but now you got person you got alamance we don't compare with those school systems in terms of what they present because the other piece of that is we don't hire locally paid teachers because we don't get the funds for that so hopefully when we make this presentation
012that that 104 out of 115 will be stressed so that they'll know where we are well where we've always been basically well and the next the next page does show um kind of a history of where we have been and where we are today and even um back we've always ranked 100 and above so we stay right around 100 to 106 i think even in the past and um mr battle would would you like for us to compare that to other dish like would you like us to do a comparison like we do the teacher supplements true because they always talk about it you know this is where we are you know we the systems that we cannot compare with and uh we'll never compare with them and uh i think that just needs to
013be stressed uh as much as we can so if you go to the next page like i just mentioned there is a ppa history and it shows the state average versus the casual county appropriation and then the bar graphs are the actual appropriation amount that also came from the statistical profile um and then the next um page is just a breakdown of the you know how we would budget that two million seven hundred and fifty five thousand in the different program codes with the um 5300 being the social worker of 68 000 the 5800 school-based support services that would be the sro and this is a normal presentation that we normally make to them in our request the next page shows the phone balance we normally present to them you know our fund balance our
014unrestricted fund balance as of june 30th 2020 was 2 million 468 556 dollars and the appropriations that you've made to date are 172 000 which leaves the estimated unrestricted fund balance of 2 296 556 dollars and then the graph below is just the chart of the unrestricted phone balance it was the same chart um that was presented earlier the next page is just kind of describes why we have phone balance you know cash flow coverage is a big reason why the lgc recommends a minimum of eight percent fund balance um as a good measurement there's also the timing of state budget versus local budget in the past two years the state has not passed a budget i mentioned this before and the state did not send our allotments and our cash until later so we
015had to fund some things at a local until our state cash came in so we don't have cash we can't pay anything um time in a federal fund in the federal funding is on a whole different fiscal year the federal fiscal year and sometimes we don't get those approvals to october november so if we don't have that federal cash sitting there then we have to fund some things that are local as well until we can get those federal approvals flexibility to cover unexpected costs as you know the legislature in july and a new budget here decided to re-designate technology money for the school business modernization project so we lost all of our technology state of 15 money that we had to move into local we didn't have anywhere else in the state to cover it
016and then flexibility to cover unexpected opportunities um if any any opportunities arose that the board wished to um partake in you would have that that cushion there that's chad yes sir excuse me what is their percent now on the fund balance um so if you look at our total expenditures local state um federal it would be approximately eight percent if you just looked at our local expenditures it would be a lot higher it doesn't really designate you know the eight percent of what okay so would you repeat that again the the lgc recommends a minimum of eight percent from balance so and of operating expenditure so if you look at our all of our operating expenditures local um federal state our total expenditures we will be at approximately eight percent of total if you look
017just looked at our total local expenditures it would be a lot higher than that but just for clarity we go by the all because that is for the purpose of covering any expense that they do regardless of the funding source the next um page goes that was the end of the operating kind of um request the next page says something about the technology we lost monies in technology was that a grant or how much was that that we lost it was state um it wasn't a grant it was just states funds for technology the state reappropriated those funds at the state level for the school business modernization project and that was a fun that carried over from year to year so we lost approximately forty thousand dollars in that state technology funding the next page
018goes into the capital outlay request and meeting with mr hatchet these were the items that we discussed that were high priority and as you notice there's 770 000 of requests here last year we only received 465 000 um and so i think at the end of this we we would like feedback on if we want to request 465 request the 770 and help us prioritize this list and then the um the next page this is a is a total request summary of our the operating budget request of 2 million 755 the capital outlay request if you if you're going to change that i can certainly change this page 770 000 to be a total local request of 3 million 525 000. i mean then i just put a little summary at the bottom of you
019know how how we think that this we did sit down and prioritize the budget proposal and that um we think that this that we would hope that the county would view their funding as an investment in the county so that we can continue offering high quality instructional programs in a school system that we can be proud of and the next pages go into some additional priorities that we felt were needed in our district but we did not include them in the previous pages and dr carter is going to go over those yes and we certainly feel that these are a priority uh just the fact that they're not included in the summary does not indicate that we we don't feel that way we just wanted to make sure that we're throwing a lot of numbers
020uh out at you and really they're all priorities but i think one of the best investments we can make is in our teachers and in our personnel and so one of the first items is of course the need for teacher supplements to retain and attract quality teachers to our district and i've said many times we're very fortunate to have the teachers that we currently have in the district but we need to make sure that we can retain them and then we do have a need to um for our uh to hire additional teachers as um attrition sets in and you know i've shared with you two the average teacher supplement in surrounding districts and even with the comparable districts and i know um just like the per pupil funding it was important to show what
021other districts are doing that are in comparable sizes uh with castle and you can see that um from what we see we're the only ones that we have found that have no teacher supplement whatsoever and i have to say it's very hard to attract teachers to the district and it's not um and even if there was a supplement if it's just a year to year it's very hard to attract a teacher here for one year and i know speaking with miss mcgee our personnel director when she goes to job fairs before covid you know the districts have banners up that say teacher supplements and you know teachers prospective teachers they go to the signs of course uh and you know we don't we can't offer that and the best that she's been able to say
022is there's a possibility on a year to year but right now it hasn't been voted on well and of course that's the same as saying we don't offer one in the eyes of someone you know that's considering coming here so we hope that not only is there a supplement that's added to the budget but then there's a commitment for at least four years so that we can we can say you know we have this and can guarantee it for the next several years and then on the next page there's more uh backup data to support that need and you can see the the first line graph shows that you know the the uh attrition rate the amount of teacher turnover and council was 18.9 and the state average is 12.47 percent and as we uh
023we've looked into the data to see why they're leaving it's it's to go to other districts and you know so many times it's been because you know they can go across the line and receive a lot more money based on supplements and uh you know it's hard to compete if that's the reason and beyond teacher supplements we certainly are asking for the um social worker we have um asked for one that's in the budget we'd like we certainly need a second one and uh i think more now than ever before there's the need for that social mental support and we can see the impact that um there's so many different uh supports that have been in place at our school level with our teachers but the social worker has certainly been instrumental in increasing our
024four-year graduation cohort rate and you can see that that's improved from 79.1 to 85.4 last school year in fact it's the highest it's been in in many many years and then of course uh the dropout prevention specialist we were fortunate last year to have some funding from the cares act that allowed us to drop out prevention specialists but that money ran out december 31st and we saw the impact that that person had because that's the boots on the ground going door-to-door working with the social worker and working with the court system as well to pull those students back into school and we certainly would need a dropout prevention specialist full-time and you know our dropout rate has been um it went down just a small percentage from the prior year which is a good thing
025but it's still above the state rate and we certainly would like to reduce it even more so again these numbers for the person i have not we're not listed in the initial planning but again we wanted to stress the importance of having this additional traditional uh personnel in the district because we know that that is a key to making sure that our students receive the support they need to be successful so with that we've we've given you a lot of information and again i have mr hatchet here to talk about any questions regarding capital needs within the district but need your guidance and discussion of you know what to include what not to include or some things that perhaps we haven't even considered that you would like us to put in the budget dr carter
026do we currently still have the dropout prevention specialist amen that budget uh funding for that position ran out december 31st battle let's go back to capital outlay i notice in the last quarter report we got we have knowledge i guess i want to say earmarked all that money my question is are we going to expand that money for 20 i mean for 19 20 2021 are we going to expend that money and then start anew with the sheet that we've got here or add that to that we had that discussion the other day with mr hatchet and mr hatchet would you i think you would probably be the best one to respond to that we talked about the budget where we are and we talked about the weather and different things between here and the
027end of the school year yeah a lot of the uh a lot of the projects though that's the battle i'll try to answer your question i think a lot of money that we had here march uh this past fiscal budget capital outlay uh of course confident didn't help trying to get contractors to bids and jobs and then the weather didn't help either so we did have delays we did get a lot of work done a third of oakwood elementary school roof repairs were completed magnet shop roof was 100 completed about 80 percent of the civic center has been completed all necessary repair has been made on dillard now we're at the point where we can weather-wise we can go back to work at oakwood but we plan oak wood as a stage approach let's get
028the leak stopped then we'll see what's where the next area is we're gonna start having problems civic center civic center like i said the route is about eighty percent done the reason it is not 100 guns because all of the heating and airship to finish that roof the heating and air units have to be lifted by a crane you all think your job's right real estate for setting trains i'm waiting for the construction to get a little bit further ahead at least in masonry park so we'll have more room to set up our cranes to do our hvac repairs on the civic center now that kind of segs way into the hvac part of it once we get the hvac units up coordinated event roofers come in and roof under this equipment but they couldn't
029reach doing their first step with their repairs and then i've got to have new hvac units sitting waiting for the crane to pick up and put on the roof so uh does that answer your question i guess we expand the funds that we have budgeted for 2021 by the deadline by the end of this fiscal year i will say that we will have purchase orders locked in okay that's my point because when you're asking for new money and then you got old money yeah i want to make sure they don't crisscross because someone will say well you haven't spent this money you know and you're asking for this money well to a certain degree they would be right uh but there again a pandemic and the wet weather that we've had doing these kinds of
030repairs did not play in my miss garland a question for jerry when we look at the capita outlay request um when we look at these descriptions are there more urgent needs are they already in um a priority list yes ma'am if you can help us with that you know what are the most urgent needs yeah your priority is always keep water out of your building which is your roof your windows your doors and and then right along with that is your environmental comfort which would be your heat and air systems so those are your two priorities in all of those right now then you start looking at uh you know we have inspectors coming in every year to make sure our fire alarms work we have governmental agencies to come in to make sure we
031are in compliance that now you know you can always look at your fire alarm systems but the fact of the matter is we want to take care of life urgency situations we wouldn't be passing inspections from raleigh which we are so i would say yeah priorities is keeping water out keeping everybody warming cool this black one the activity bus have that already been purchased and how old is the the one that we have has that already been purchased we have currently it has not been purchased we have four um activity buses three regular and then we have one and i think at this point mr hudson has been waiting to see if he can order it we've asked for it for the past three years i think in the local budget but they they've only
032funded the same 465 so we did not um receive that additional 90 000 for the activity bus mrs blackwell one other question with the old gym repairs uh what repairs have been done on the old gym i see it's got 300 000 so what has been done for the 2021 what has already been done basically outside of maintenance that we did in-house the majority of what's been done is due to construction when they tore down first all they told where it tore down the heating source for that building boiler so as part of the new construction contract they've installed new heating systems in not hvac not not air conditioning just heat lobsters you've got to have heat air conditioning uh but this figure right here we're looking at this is a budgetary figure of trying
033to get new plumbing in place for that building that's not part of the construction project now the roof on that building is within 12 years old so it's still within its life expectancy some of the windows have been replaced so we're looking at replacing them the windows will be on the north side basin when you're looking at the new building the ones that you see from this direction needs to be replaced um but the majority of this right here is getting getting functioning plumbing in the bathrooms because of the age that builds 65 plus years so are you planning to do the air conditioning no ma'am i can't do that out of this 300 000 right here there will not be enough money and this is strictly a budgetary quote from years of experience what
034kind of what things cost so the plenty of this is going to be a real tight figure right here any other questions i guess we need to look at this by sections the the first one would be the current expense fund budget is that right the local yes the local operating budget request [Applause] that last year we received 2.6 million and as ms chandler said we asked for the additional amount and the additional amount is just to keep status quo because of the increase in benefits that will be due but will not have the increased budget to cover those so the request is 2.755 million and asking is that what you would like for us to include or is there a different number or is there anything else you would like for us to put
035in there or to keep it status quo and not request the increase ms hudson well i know everyone's budgets are tight or whatever but this uh 6100 is that just staff development workshops the um spelling bee accreditation expenses um it's not valid but just a different one related to the spelling bee that's what 6100 is i would appreciate instead of curriculum because i didn't hit that if you'd be more specific about things for the kids like battle of the books uh spelling bee you know things this house and what page are you referring to uh on local operating expenditures page before the fund balance so you would like to see it spelled out in the that 6100 line what it's used for well i think it would be beneficial you know for the commissioners to
036see it's not just for uh our directors or something like that to use um what i mean it's pretty evident social worker you know i know that's salary for the social worker i use the um so the purpose codes are driven by the state so i use their description the alternative programs and services that's what they call 5300. i put social worker in there so they would know that's what that lined up i put correct 6100 curriculum um because that's kind of what that aligns with i didn't expect but i can sell it out and be specific if you wish we can put some of the items that we have used for that line automatic okay yeah i would give a little more explanation as to what it's what it is is burglary i'm miss
037channel that 8100 i know one time we talked about making sure all our kids were in our district did live there we did finally get that all straight we sent that to the sro um when we we have to get a list of students from the charter school and we sent the names and addresses to the sro and they were supposed to have verified that those students were living at that address so we also do and finance a double check to make sure the addresses are actually within caswell county because we have had instances where they put addresses on there that are not in caswell county so we do check those addresses um and then the sro checks to make sure the students are living in that address and i think there were a couple
038that were located that way um so you actually check with the school and get their names from the school they have to submit us a um listing of students yes ma'am thank you mrs blackwell could you uh elaborate a little bit more of what the financial and human resource services what is that so that includes um the finance officer's salary professional development also includes the insurance for the property the auto the workers comp insurances for the year for human resources it includes their professional development recruiting expense um and any kind of the teacher of the year local expenditures and then the bt some of the bt programs i think it would be a good idea if some of that was listed under that because that helped me to understand when you see a big number
039you know to break some of those numbers down to help them see where the monies are a lot of people don't understand when you have just a budget line item what what that money is going for and it would be helpful if we could sort of share what it's gone for in the past those kinds of things to let let them know that you know so how specific do you want it to be um do you want me to list out this this like so 6100 list out those um things that are spent in that category and still the 7 000 or do you want me to break it out even further down money wise mr battle i think sufficiently would be what the programs that it covers not necessarily x dollar for this program
040for that program because when you see something as an educator you would know what co-curricular services are but a commissioner might not know that you know just explain what that covers because i'm sure that question is going to come up especially when you may get a new commissioner who's not being privileged to this uh that would give an insight of how the money has been spent miss hudson and just as you've talked about with financial and human uh services you can just give examples i would think of what it is because if you list everything that comes out of there you know i would list some of the big bigger larger things that come out of there just to give everyone an idea of what comes out of of each purpose code we couldn't list
041everything probably but the big items in there to give give people an idea just make sure that you know even for myself because i'm new that was the detailed information that you just told me professional with comp those things are helpful for me to know what goes in that line item so i think when you break down the line items that would be helpful for everyone [Music] any other questions about the local operating expenditure request [Applause] so um from this the questions that i've i've heard it looks like you're saying that we should we should ask for the 2.755 in this in this section oh thank you i think so it only reflects the increases that we are we're facing and the truth is you know things have changed since last year so i would
042say go for the 2-7 because it's reflective of the changes in the increasing cost that we have occurred as well yeah it's not something that we wanted to do we have to do it mr battle just a thought because the thinking may come up with care's money to supplant dollars that needs to be explained uh that you just don't take the this part of money to put in this part of money which makes it less for what we give to you uh that needs to be explained to you if that comes up which is illegal and oh yeah it's illegal to do right mrs just go back to say that you know when we uh request this money like i said put a little notation there as to why we are in asking more this
043year than we you know because you only received the 2-6 last year so just explanation as to why we are doing it miss hudson but didn't we ask for more than two seats last year it was about about the same about the same we didn't really specifically go into the continuation budget we we just requested an increase to our per pupil appropriation but i think it's good to let them know you know the these are not things that we're just wishful things that we want these are things that we were being required to do because of the state increase in costs and there are things that we need to operate you know just like mr hatch was saying we need to have the affairs there are some things expenses we need to do things we
044need to do and just as mr battle said i think they will be asking a lot of questions about the cares act money and i don't know what we'll be getting additional monies but i think to do a comparison and a detailed more detailed report of how the cares have money and where it's been used like we did earlier when we met with them you know together would be to present that information as well to them any other questions about the local operating expenditures request so we're going to stay with that about the next one would be the capital outlay yes and then of course last year you received 465 000 and as we listed the needs that we currently have beyond what we currently have in our in our uh budget for this year
045that should be expended at 770 thousand and so there we're asking do you want us to include that total amount or do you want to pull it back down or what number would you like for us to include there [Applause] questions are coming miss blackwell um mr hatchet with the school grounds landscaping and paving are there some schools that need additional paving i see we got 120 000 which schools are needing repair uh right now uh dillard would be the worst because it's the most it's got the most asphalt of any school that we have now keep in mind the construction at by is not getting everything over there repaved so we're going to have a lot of pavement there that's going to be left for us once that contract is finished so that would
046be secondary and only reason i said a secondary was not homestead sure right now because they're still finding little things that they haven't cut up asphalt well they got cut it up because they found it they gotta fix it so that's gonna be an ongoing process but that's gonna be secondary to do it and we still have not heard from the state concerning the north driveway okay the only thing we've heard from us right after covid started a year ago we received word from the state department uh d.o.t that they were putting all projects on hold and that was one of the projects that would be on hold due to the funding and due to covet so we're waiting to hear back from them um if they're going to allow us to continue with that
047okay but here but here again listening to mr hatchet and we see the requests we are probably as slim as we can get so um i don't think that we would still request this amount mr battle you you always ask for it they don't cut it anyway uh that's been the trend and these are things it's not a wish list it's things that we need and uh that's the reason i was pointing out what we propose we go ahead and do to say that you know we don't have any candidate over money so this is starting new a new year so to me we should ask for the 770. i agree yeah we a wish list would be a lot more than that these are things that we just uh need to have done miss
048blackwell i think um well just my opinion the 77 000 uh 770 000 that perhaps because of you know when we had our meeting that everyone is talking about taxes increase or cut back that we should maybe if we ask for 770 last year and we got 465 that perhaps that we should use a strategy of asking for a little less even though we're at bare minimum to at least show that we took a look at it as opposed to you know we're going to give you all back the same thing they're going to give us back the same thing at least show that we made some you know that's just my opinion to show that we are trying to do some cut that miss hudson i'm sorry ms hudson um i i agree that
049if if we feel like we need it we need to ask for it uh the 770. but i would like to see us i know mr hatchet mentioned that electrical plumbing heating and air all those things are the most vital things that we have i would like to put this in priority order and state that this is priority order i know we need a new activity bus but we need probably the plumbing repairs more in the bathrooms or what i'm saying but i agree with asking for what we need do we want to try to prioritize that well i think mr hatchet said it you know hbac electrical plumbing i think he knows more than you know i haven't been out in the schools but i mean i know what the old gym i've been
050there you know i know that that's um needs a lot of work mr hatchet can you get those in some kind of prior uh order that we'll need and don't worry about what mr hudson says about the bus okay i mean it may be according to the county dr carter would know better than i if that's you know a problem i'll give you a priority uh i'll get you these all these are the priorities there there's there may not be a ranged but the priority with the dollar amounts besides may not be specifically arranged like it was like for them today but um yeah it's not it's not hard to put the product like i said these buildings in a different gas you keep your water out then you keep them comfortable so you can
051rearrange this to put it in a priority list i think so yes i think that consensus of the board if you can do that but i think school grounds are very very important mr hatching landscaping paving that's very important right after a heat but i think it's important yeah and that way the commissioners could you know look at it see what we're looking at the the playground which line item is the multiple playground means okay i just want to make sure that is including a safety for students as well solution okay now we have agreed that the local operating budget request capital lay request uh there were some other priorities listed and yeah the teacher supplements were listed as some items and we need to decide whether we want those included yes the other last
052section would be personnel which would include uh if if you would like to um include teacher supplements the additional social worker and the dropout prevention specialist now we also had the sro and the social worker but that was in last year's budget as well this is above and beyond that we're asking for this year's budget yes go ahead so the first uh item i would uh we would like you to look at are the teacher supplements if there's a number that you feel would be if you choose to add teacher supplements in there is there a number that you would like for us to put in there as an average teacher supplement some districts i usually go with a percent such as 10 percent i think as a range i don't think anyone really just
053goes with a dollar amount and it usually goes with years of service and a percentage what about the madison county is closer to our adm was that um i see there's a thousand is that how is that based do you know i think that one is just a dollar a minute a dollar now okay that might be the only one that's the one what was the number amount that we used when we did have it before in 17 and in 1819 it was 2.38 and it was 300 000 but that um so you know the benefits have increased since then so it will be a lesser percent at 300 000 if you did a straight across the board percentage for every certified teacher and instructional support what would the cost be if we did a
054thousand dollars supplement i calculated that we had approximately teachers and certified instructional support it would be about two hundred and forty five thousand would be with benefits but that doesn't include this other staff members that's just certified personnel in in the past the 300 000 went for just certified personnel okay so that that 185 is certified teachers and instructional certifies instructional support any questions or comments mrs blackwell i think that um we have nothing right now and um 245 000 is even less than what they did in 217 218 whatever those that at least gets her started to say that um you know a thousand dollars because with the benefits it comes to 000 that starts us somewhere to get started any other questions or comments i personally prefer the percentage of whatever the percentage
055would be because the longer they've been here you know the more they could get and and i think it's important to retain them but we have so many that come for one year and then they move on to another system so we gave what what percentage are you thinking one percent i'm just saying we got if we come up with a percentage what does that number look like so it won't be you know we know what we're asking for because i i do agree with uh his way of thinking is to say that you know if i've been here 25 years and somebody come one year and they get a thousand dollars you know let's at least give somebody that's been here and i think it was set up like that before uh you know
056back in the day that based on number of years so i i don't disagree with that way of thinking either what would a two percent be can you give me three two two so are you talking about percentage by a range of years of service or just a flat two percent i thought years of service because it's going to i have to do a little research yeah i think it would be with their salary because that aligns with the years of service as well so i think they're all tied together you did it with the salary so our average teacher salary without benefits is forty seven thousand dollars a year so if you take two percent of that it's 940 dollars times 185 is 174 000 times to be about 227 000. so they wouldn't
057be getting one a thousand dollars a piece they'd be getting an average of 940. does that make sense but it would be based on the years of experience yes ma'am i was just using average salary because i don't know how yeah well we just just wanted to yeah that's something and i you know again i like the idea that a person who has some experience and who has been stayed here should get a little bit more than someone just coming in any other questions or comments about it agree or disagree i definitely think we need to ask for teacher supplements and whether a two percent or two point three percent um kind of recognize it like no we are not offering anything and that madison offered a thousand and said the year before we offered
058a little bit better than that so somewhere um we hate to go backwards but if we are not getting anything at least we can access something but we may be able to get something okay so do we want to add that into our budget request or supplement i think absolutely i mean commissioner always asking you know how can we help what can we do when we're talking about retain retention of teachers and so this is a very big piece of that very part of that especially they can see how we are how we stack up compared to other counties okay other questions or comments so we're going to include that now we also have the additional so social worker excuse me and the dropout specialist i'm sorry excuse me dr carter just a little bit
059of clarity on that supplements we can make sure we're putting it right i've got just another question if i may um so it's it's the percentage are you clear on the percentage do we want do we want to put a dollar amount in the request of the of what the average would be yeah so in the past we've requested the 300 000. do you want to request 300 000 and we figure out based on our current employees how much that would equate to and put that data in here or do you want to get me to to um do some more data for different amounts all right i think we should do what with the 17 18 18 19. you all provided it i think we should use the same formula we had then that
060was the percentage based upon years of experience and it came out 300 pounds that'd be the easiest way to do it and you're gonna and you're gonna go a couple thousand dollars either way based on what we got working we can include what an average would be right yes um matt we also put in there at least and this is a huge piece for recruitment a commitment for and i know that your budgets are year to year but just to know that it would be a commitment for the next year that allows us to put those banners up at recruitment fairs that we have you know we have ongoing supplements in council county for our staff yeah because like this year this year we won't know until later in the year when the heavy recruiting
061is almost over and so we can't put up that there's a supplement like other districts have that commitment already so i think that's where we really need we would hope to have some sort of commitment for a few years so we can fit those banners up and we can say yes we know that um you know there's there's a supplement available for the x number of years that's a huge recruitment tool or at least request it if you so desire comments or questions i think you can request anything you want to but i i doubt we might have to have a handful for a year yeah i wouldn't if i would be okay all right we have the other items here are an additional social worker at 68 000 and on the dish uh and
062a dropout prevention specialists for 68 000 so that would be 136 more thousand any questions or comments ms blackwell before we leave the teacher supplement are we going to um i know we said to do about the number of years of services will that be somewhere that we can sort of show that sort of data you know some kind of you know not exact but be able to show that it's not like uh you know a teacher who's been zero to five years may get uh based on the average uh make it seven hundred dollars so that they won't think that oh this teacher is getting three thousand dollars you know to to sort of show the years of service of the amounts that someone could get is that a way that we could show
063that some additional information for teacher supplement we had something like that set up didn't we i mean a scale scale you used to i think in the past prior to my time it was a sca like zero to five was two percent and i don't know the exact percentages so i'm just making up numbers okay but um six to ten would have been three percent four percent and on um so i think the way we did it in 1819 was just a flat percent across the board but you're wanting to do to show instead of how much that 2.38 equated to in the different categories of yes i think that that would be helpful for them to understand and or would it be better just to have an average of what the teacher would get
064mr battle we got that sheet so i'd like to see it i i don't you got it uh you remember when you did that a couple about a month or so ago you gave up every year that the subject was given it was explained how it was given yes i did yeah um the work session the work session that february um one of the things you too i heard you mentioned was the years of service in caswell but it would be state most of them are state paid which would be years of service with the state so i'm not sure if that's something that you want to address because it would not necessarily be with castle that's an idea so when we did the flat percentage we just took their stat their certified salary times
065the percentage so that would be their state years of service basically i i'm pretty certain in a while back maybe 10 11 12 13 somewhere around there you did do it by casual county years of service i would say do it the way we had done it the last time we had one but just present that to the in our packet for when we do with the commissioner so that they can see it okay is that all on the teacher supplement all right now we have also on here uh one additional social worker and a dropout prevention specialist if we want to include that in the budget request this battle personally i see the advantage of both but i wouldn't recommend both and this is why i'm saying this the social worker i can say
066would be of me more benefit than this dropout for venture specialist that's personal we've had both the grant for the dropout ended in the end of december right i don't know what results we got from that but i think the social worker request would be much a stronger request than a dropout prevention specialist i would agree with that and say also the social worker is going to be helping with dropout prevention absolutely if we have a social worker it'd be nice to have it but uh oh yeah it may fly better that way so we don't have to justify that you know i mean if we're living in the covic the pandemic you know do we have to do we need to justify that shouldn't have to but you know justify what the social worker
067the need for a social worker by just the idea of this the pandemic and what he just said and to make it sort of like a dual role helping to drop out prevention because somebody may be having some difficulty connie positions okay i can i'm sorry i'm sure there's uh more detail than what i'm going to provide but the dropout prevention specialist would uh is more of that boots on the ground as i said earlier where they're working with the school to uh locate students who are basically not active in school who are not there who aren't doing their work who are now and let me back up they are just not uh in in regular attendance and they're at high risk of being a dropout the where the social worker is looking at the
068well-being of the whole child uh which impacts dropout which impacts all the above but they're looking at um you know the mental uh social state of the child you know is it uh you know does the family have what they need for you know heat and air you know those those basic needs and then are there issues that they need to help them with to make them successful in school can they help them with the resources those type things so that's that's really the the big idea of the difference and a lot of times they do overlap so are we considering going with just a social worker or both or neither just to get a consensus i'm in favor of the social worker the social worker okay okay all right and my understanding is that
069you will and this channel will get that together all together for us and then we will look at it again either at our next board meeting or the first meeting in in uh april yes and if there's any other that the board wants to include that we haven't put together okay mr bigley have we heard anything from them about trying to meet with the commissioners every so often has anything been discussed um i uh sent a um email to our text to brian miller and he's one of uh discussing pretend but we talked about costly meeting in may uh in the april first of may area before the end of school year um and i haven't heard back is that something we should have sent to mr owen also david owen i think i sent
070it to both of them i'll double check okay i just thank you because i think in our joint meeting last time when we mentioned that that was one of the things that was mentioned and they were seemed agreeable with it at that time okay miss chandler i have a question so in the in the past we've normally presented it so you have a copy and it's a lot of verbiage in there um would you prefer to do good for when we come back to you to present it like what we did last year or more generalized but the um packet that you received today which it's not as much verbage but it's more charts than graphs um so what would your preference be this for me i understand the second package is you know um
071to the point so i like that and then even uh when you go through and detail some of the budget items at least i can i'm focusing in on that as opposed to trying to read and get it you know so i that's for me that's easy reading and easy it was easier to understand let's go i don't know i was just thinking if you did it in this form could you include those notations and what you have here okay i think the main thing is that we have it so that it's clear to the right right you know it does it's not confusing to them but there's a lot of good explanation that goes on in these narratives in my opinion and so and he explains things like probably miss black will haven't had
072a chance today to read this real quickly right i have not yeah i know because it was just here but i i just think that's a lot of explanation i mean are are you going to present if it's charts and graphs are you going to they're great are you going to present that to the commissioners are you going to be allowed to present this to the commissioners we're hoping so uh last year uh we were not but the year before every other year we have so i would assume we are okay well i think if you're going to present it then you can answer these questions but that's what i was thinking last year you didn't present and you know you can explain your charts and graphs if you're there but i think some of
073this is really good information so will the commissioners get um the information after we go through it again will they be able to get the information ahead of time to look at to read i mean because if she's saying that some of this has explanations that can help with the graph when mrs chandler is giving her explanation and her presentation they have already had an opportunity to look at it so is that a is that how it has been in the past is my question too i think so it has been they received the budget they have to have it by may first and then and the joint meeting would be a little bit later than that after they've had a chance to review it dr carter this channel or maybe you can correct me
074or one of y'all yes and um when it comes back to you the board of education will vote on it and then we send it to the county and then they distribute it like you have it now so that they can uh review it and then we're told the time that we can present to them that they have the packet in front of them when we present it well then i um because i haven't had a chance to read this because i just got it but the explanation is that they will have a chance to read this along with the graphs would be you know to incorporate both i think would be good because you don't want to have a page and you don't really understand it and if you had looked at this page
075you would understand it a little bit better so i guess to incorporate both methods somehow make sure that this was the prior year this is not oh this is the prior it's been those gone and presented in the past okay making sure very good presentation yes yes it was miss john okay are there any other items that we want to include in the budget request from the to the commissioners just for information so if they say to us what is something that we could take out of the budget you know to make it less what have we done that you know i know we just did the um that position we we just let that position go what other items and i'm just saying this out loud um activity you know the school bus activity
076school bus may not be a priority you know of what items that we look at in the budget that we actually took out that's different from last year so you know if that is a that could be a question what's different and that's why i was talking about the capital outlay you know we're doing the same thing but what what what are we doing that's different from last year to this year is i think should be looked at could be a question i'm not sure i understand are you saying are we going to say have it in order so that they knock it out by by line item or something i i don't think that's the case mr battle i understand what she's saying but that's not the process really once we give it to
077them we've done our due diligence and then what they're going to do they're not going to say well they don't need this they don't need that they're going to come back with x dollar amount for current expense and capital outlay then when that comes back to the board then this board will say this is what we need to take out based upon the money that we receive uh to give you an example let's take uh let's take capital outlay let's say we want 770 and they give us 500. all right and we have to prioritize right what was we're going to keep for that school year uh there may something come up where we may have to go in the fund balance to do a capital outlay that could happen but they're not going to
078say well what is that you really don't need they're not going to ask you that when dr what they do they ask all department heads and we're not a department here but we are asking force so when she presents uh she's not going to get a question like well what can you really do without because we've already done our due diligence as to what we want and they're going to come back with a dollar amount this is what it's going to be and believe it well i assume you know though but the driving force is what they're going to set the tax rate at you see if if it's 62 or 63 or whatever that lets them know how much money they got to work with based upon that so that's a key factor in
079that in terms of what they're going to give us or how they're going to do it any other items that anybody has that would like to suggest being put in the budget request dr carter is that everything we need to take care of we have our marching orders and how to put it together to bring back to the board just one other thing i think it's important because you're probably going to get this question you remember the year we put in the 300 000 for the fund balance for supplements that question probably will come up but the answer to that is if you stop keep continue taking money out of your fund balance you're not going to have a fund balance so i hope that doesn't play into the fact you know just because we
080got a little over 2 million if you keep doing 300 every year you're not going to have a fun balance some other stuff may come up too so that's why we're asking the kind of investors called they they used to fund the supplement and yeah and and the commissioners are the same way they don't usually don't go to fund balance for recurring expenses right year to year and that's it's not sustainable right right any other questions or comments do you need a motion to adjourn yes ma'am if there are no other questions or comments i'll make a motion that we adjourn mrs garland has made a motion to adjourn this work session i'll have a second mrs beverly seconds is there any discussion all in favor raise your hand