BOE Regular recurrent meeting

001okay or please pause for moment thank you please thank you january any discussion is is there a second first to share with the um that um and ask for the children for their gratitude for really putting their health and their safety public comments the first public comment is from dr ellen claggett 108 j lane providence north carolina dear board of education health experts have repeatedly stated for months that children absolutely need to return to in-school learning for their healthy development and well-being their unified response is not ambiguous the majority of casual county parents want their children to have the option to return to school on january 25th you decided to ignore these families instead you prioritize teachers who do not want to return to the classroom because of one safety two not enough substitutes and

002three continuity and learning so let's address those concerns safety on january 8 2021 the american academy of pediatrics published a study about duke and unc that followed 11 nc school districts which kept schools open during these nine weeks there were 32 cases of in-school transmission among nearly 000 students and staff this is a rate of 0.00 [Music] these schools followed mitigation strategies including face coverings for children ages five and older six foot distancing hand washing and daily symptom monitoring and temperature checks teachers shop at stores that children go to substitute teachers 21 substitute teachers have completed virtual training how many teachers are you anticipating being absent daily what are you doing to recruit more substitutes daycare needs may be a problem for 41 teachers but how many parents are paying for daycare due to schools

003being closed continuity and learning in 2019 casual county students had an average math proficiency score of 26 and a reading proficiency score of 35 these terrible scores have undoubtedly dropped without classroom interrupt interactions the refusal of the superintendent to offer flash drives for all children under the plan b increases the problem in a county with lousy wi-fi connectivity flash drives for all students regardless of being home either three or five days a week will support continuity of learning learning is not just staring at a computer screen for hours children learn by interacting with other children teachers staff and their environment education is not one-dimensional classroom learning should be to complement and reinforce chromebook lessons same lessons different settings is it worth it finally on january 25th 2021 superintendent carter asked the board if we are

004only going to return for basically the fourth nine weeks is it worth it superintendent carter works for you not the other way around is it worth it for high school sports is it worth it to the first grader who never got to go to school is it worth it to the working parents who have a second fourth and eighth grader is it worth it to the parents who have to take their kids to parking lots for wi-fi so they can complete homework is it worth it to the senior who is struggling to complete courses to graduate is it worth it to the families who have to pay for day care while they actually go to work is it worth it to the 15 year old who is depressed because they can't leave the house all

005day if parents work and they don't have school again that was from ellen clarke the second public comment is from kathryn hinkleton acting president for the school educators association residing at 635 rocky ridge road leesburg north carolina ccae member concerns governor cooper has stated that he plans to veto field 37 although there is the possibility that his veto may be overruled if the castle county board of education makes a decision today and governor cooper's veto is successful will the board walk back the newest decision and return to the previous decision of plan c for the remainder of the year vaccines have been a central thing but it has also been stressed that vaccinating teachers will not protect our families our students or our students families will the central office be able to present teachers and

006staff with clear guidelines for every aspect of reopening and time to implement them and will individual schools be allowed to within reason make changes to those plans as needed for each school's particular needs many students caregivers and employees have underlying health conditions will the district be able to plan for these employees difficulty in obtaining substitute teachers to cover classes in the event teachers become ill or have to quarantine many of our schools have outdated ventilation systems custodians a few people can't clean the whole school to the standard needed to be safe with students in the building concerns with continuity for students confusing for young students especially when switching between live and virtual comments from dr fauci interview on meet the press february 7th 2021 included when asked if school should reopen dr fauci said it

007really depends on the level of infection in the community casual is in the red he emphasized the need to get schools what they needed to safely reopen including mass and better ventilation when asked if all grade levels should return to school dr fauci stated that students in eighth grade and higher transmit the virus as easily as adults transmit so the opening recommendations is applicable to k-8 schools only and that reopening should happen over the next 100 days so that districts have time to plan dr fauci when asked about vaccine availability stated things are going to get better as we get from february into march into april from senator rob hogg from iowa in the eight days since governor reynolds signed sf 160 to force schools to offer 100 in person iowa has reported 1180 new

008cases for kids risking themselves their families staff and the public what we are asking please consider delaying a decision to return to in-person instruction until we learn the status of field 37 we should know this before the february 22nd meeting and given that we are still in a high rate of community transmission stay in plan city if possible and please consider passing the shots for a safe return resolution which would send a message to governor cooper that we want our students to return to the classroom after educators have had the opportunity to be vaccinated against cover 19. a huge thank you to dr carter for soliciting our thoughts and concerns and to the board for hearing them mrs pinkleton also included a resolution which i will read you have a hard copy at your place

009and again this is just for your consideration shots for safe return resolution resolution supporting vaccination of school workers whereas a top priority as a school district is to ensure safe spaces in which our students can learn and grow and whereas each school worker is essential to providing our students with safe healthy learning environments and whereas the ongoing spread of the coven 19 virus makes traditional in-person learning and significant health risk for our staff our students and their families and whereas governor roy cooper has consistently emphasized the importance of the 3ws and creating safe learning environments wear a mask wait six feet away and wash hands and whereas newer more contagious and more deadly strains of the virus have recently emerged reinforcing the importance of the social distancing and masking requirements consistent with governor cooper's plan

010b guidelines and whereas effective coven 19 vaccines have now been developed with more than one million doses now having been distributed through north carolina and whereas adding vaccination of educators to the three ws would add another layer of protection from the coven 19 virus whereas 25 other states have prioritized the vaccination of educators in order to increase the safety of in-person instruction during the pandemic and whereas governor cooper has the authority to prioritize school workers for vaccine distribution and previously placed educators within phase two and whereas educators in north carolina are essential workers whereas we value the health and safety of our staff and believe that ensuring vaccine access for educators will improve the safety of in-person instruction and improve health outcomes overall for our students our families and our community therefore be it resolved

011that casual county schools urges governor cooper to restore the priority status of school workers and immediately make each north carolina public school employee eligible for vaccine distribution within phase two and be it further resolved at casper county schools stands ready to coordinate with nc public health officials and our local health department to facilitate making the vaccine available to each of our social workers again this was a resolution for your consideration today that concludes public comments senior high school and today he was going to avoid a construction project report of where we are with the construction senior high school with that being said i'll turn it over students repair mr powell can you hear something um i hear you i couldn't hear most of the other meeting we can hear you now okay is it my

012turn that was yes yes okay thank you it's difficult to hear you um first thank you i appreciate you [Music] having me here for this opportunity to talk about your project exciting very very impressive it's it's well into progress and it's still got a long way to go so if i could just dive in for a minute here and let me see if i can share the screen okay can you see my presentation i assume that was a yes can you hear me okay okay so i'm going to start with uh the report today february 8th and gonna start where we were the last time with the budgeted amount uh 29 million wilson's contract and we have a contingency we have six items and we have used out of that contingency in those six items

013so minimal things going on as far as construction changes and august 2nd remains the scheduled milestone for the two-story building i want to start back where we were on september 3rd when we reported and i'm going to apologize for my delay i've had a couple of health issues and but there's a lot of construction going on there are a lot of good people that have moved forward and they are really beginning to roll it up so we had the building we had the pad we had the building demolished the old one we had footings and the upper right and lower left started and that was on september 3rd all the way to october 22nd in the right hand side you can see block work meaning foundations are in you can see the electric conduit uh

014plumbing these are toilets and block wall started up all this in preparation for slab on grade which is the lower left hand side and the compactor and the workers backfilling the block and they're actually placing stone in the back right rear of the building at this point for the first slab on grade then we're going to move quickly to the next month in november we have some slab on grades at the rear you don't really see and at the right but you can see the block walls the little holes part way up that is the beginning of the second story so they're beginning to reach for the roof in the rear of the building on november 18th um wilson had flies a drone periodically so here's a picture of your construction site december 15th so

015you can see within the month the back wall it was partially up it's now up you see some windows and that is the roof level the right hand side which is toward the gems you can see metal deck on the first story walls so that is the second floor with metal deck and the metal deck stretches across the back of the building then the left hand side those walls are reaching bearing point for steel so we're getting ready for steel but you can also see the walls reaching for the roof along the left-hand side in the center lower part that is footings foundations for the office area so quite a bit of work done now we're going to jump to january with the same photo and on the right you can see walls all the

016way to the deck on the metal deck that was at the second floor that's now concrete all the way from the right across the back of the building and where you didn't see metal deck before metallic placed and concrete placed steel has started in the center over the office area so you see one small bay and you'll see some things change pretty quick with steel and i'm sure as you drive by you see daily progress and things going on so i want to tell a little bit about the building the top right january 22nd the blue is a vapor barrier and that is to inhibit moisture penetration and it's on the block prior to insulation and brick and the lower right picture is the right hand side of the building toward the cafeteria and the

017rear of the building and the block work you see is where the cafeteria will actually be added on but the brickwork finished on those sides and the scaffold being removed as they accelerate january 22nd you can see metal deck this is the second story on the upper left and where you saw the concrete slabs in the aerial you can now see door frames on the right hand side of that picture and block work going where the concrete slabs were in place the opening in the center is going to be your commons area and as you go to the lower right this is on the lower floor january 22nd and you're looking at the same opening in your commons and your corridor and this is the vapor barrier wire mesh ready for concrete slab placement and

018it was actually placed january 23rd then we want to hit and talk about at the front of the building where you saw one bay of steel on the 15th a week later you see three bays of steel and now the columns are reaching for the roof and you can start to see the second floor being developed and the lower right is looking from the second story down into the office area and that crane on the lower right is actually the media center and that grain is sitting inside the media center what this is going to illustrate is as you can get two stories you can see some workers on both levels so manpower will increase as you go from one story one level of work to two stories and soon there will be a roof

019going on so there'll be up to three by the time you get the workers installing the roof which means more manpower faster work now this is a brand new one that i put in yesterday and this is acid february 7. you can see steel this is roof steel at the front of the building so now they're reaching for the roof you can see roof steel in the center of the building upper part so this is exciting and the contractor has talked about his race to the roof and it's a little bit of a buzz but it's exciting because the whole team on site is designed and they're working to get to the roof to get it dry because the sooner you get it dry the sooner you can think about wall studs and interior finishes

020so it's exciting this is what our goal is now we're going to talk a little bit about scheduling and as we move forward what you see here is a sketch that was given on september 3rd and the initial focus was the red dotted area which is the two-story building and then the campus spreads around it it doesn't didn't include the kitchen cafeteria existing renovations and dining now we're going to talk about beginning to stretch out a little bit with the contractor in the phasing so we're focused on the two-story now we're going to move into connecting corridors and those corridors don't just link the campus for students and in a diagram you're going to see how they tie the building together and those corridors are also the pathway for campus-wide safety communications and all systems

021that will tie it together this is intercom fire alarm [Music] data uh audio visual this is a complete system pathway so it's very important that we get these started so when summer comes and we think about next fall we've got to have new systems up and running in order to get that red two-story building put together now this is starting to get into the campus so it'll be a little bit difficult a little bit sensitive staff and contractors will be crossing paths students if they're on campus for testing will be there staff flow we have to start to adjust to allow these construction and we've talked about potentially including evening and night shifts as we step outside the boundary of the two-story building so i'm going to give a diagram here so the red box

022is the same red box that's the two-story then over on the left-hand side in the purple that is a connecting corridor between your 400 or your east wing and your 500 vocational that phase that carter is to be completed when the two-story is completed now in order for that quarter to go in that links the buildings it will interrupt because the existing canopy has to be demolished and on that canopy are systems that currently run the features that are in the classrooms so when they're on the internet those wires are running under and on that canopy it has to be demolished so the contractor is going to connect these buildings with temporary internet fire alarm safety so that we can demolish the corridor so that we can start building this new corridor big foundations block

023work walls slabs roofs finishes all completed by the time we finish the two-story building and the phasing as we go in the summer [Music] if you look in the center there's a green section and it says 3a within it this carter cannot be completed with the two story because we have to demolish the 200 and 300 hall as you can see a corner of that building has a corridor going through it so when we open the nepal this corridor will not be in place and students will also have to come outside the vocational building and the east across the courtyard into the two-story building without going through that corridor the 200 and 300 halls will have to be demolished and the blue box is the introduction of your cafeteria that can start when the two

024and three hundred halls come down then as we move to the right there's another quarter in the green that has 3a that is also a phase that happens after demolition as we go to tie in the existing cafeteria we have that carter to build and the blue box which is the cafeteria will be completed approximately six months after the two-story building so you can see it starts to get a little complicated here the green connecting the civic to the 400 or east wing this is an open air canopy where now there is no canopy it's you walk and you're under the under the sky so i'm going to move to the next step so as you see things start to happen now we talked about the corridors now we're going to talk about site parking

025and external utilities as the weather improves we've got to start that because we obviously cannot get into the new building without access for the general public the students and the staff and we have to safely move in and caswell county's inspections and farm marshall will have to come through the buildings and verify it's safe for the public and students so we have to get the front parking lots in then we have to think about planning for the demolition of the two and three hundred hall as we go into the kitchens and right now that is summer to fall before starting that construction so a question that we need to think about is there a way to get early access to contractors for a smoother fall return it starts to get really close so i'm going

026to go to the next phase and i'm going to talk about the overall campus again site working utilities we have to connect all these buildings water sewer power data all those big utilities that come in and they come in through the parking the gas comes in actually through the two and three hundred so we'll have to figure out a way to get the gas in to get the two-story connected while the 200 and 300 are still there as you can see now we've started to branch all the way from the left side of the campus to the right side as we go towards spring and summer i introduced the start of a yellow box and that's the parking and the access and you can see the new future parking lots that will get you to

027the front door for the students in general public entry now i'm going to go back to an aerial picture and superimpose that same yellow box same red box and once you drive by that may look like just a lot of stuff you can see it does have organization a metal deck toward the bottom center steel and the left-hand side of that parking a lot of materials for the building that's brick and block on the right-hand side all of those items that are in that parking have to go into the building before that we can put the parking lots in and hook up the water sewer and power that it's gonna take to run it so it really gets complicated this picture shows the corridor going through the corner of the two and three hundred halls

028and it doesn't reach quite to the left far enough to catch that purple connector between the vocational and the east wing but this should give a pretty good picture of all the logistics that it takes to get there uh some huge things the contractor is doing his best to get materials on site so that should there be issues or delays with plant closings or shortages of materials that your site has the materials there ready to go in and we're not counting or waiting on some plant to to reopen so as we get back to the summary there are a lot of challenges the schedule is aggressive it's difficult it's going to be really close meaning the furniture will be going in and probably within a week or so inspections and then within a week or

029so students all thinking about the fall move so big picture give you a snapshot for the whole project the architect submittals are generally complete meaning materials are ordered the contractor continues to flag issues there are issues every day the architect and contractors and engineers are answering those questions very timely the project's moving very well it's moving very fast materials we did talk about just a minute ago about getting materials on site we did have some minor choice delays because coveted shut a joist plant down a steel joist it didn't affect the building because those joists were not in an area the contractor needed but we hope that there's no further delays and there aren't any at this point known the trades are really accelerating your masons steel mechanical electrical and plumbing are really pushing it

030forward the overall manpower is increasing and as we go to two levels it will continue to increase so the project manpower in november averaged 50 in december average 60 and in january average 75 per day workers on site uh we always have a catch-all for unforeseen situations coven weather unsuitable soils that can sidetrack the project we're trying to accomplish not having them but sometimes you can't help it generally overall the two-story the project time used in the schedule is 50 they have built a date 39 so we're generally on track and the overall project has some areas ahead of schedule and some behind schedule the contractor's goal as he races to the roof is a dry roof in march exterior windows and storefronts can follow and once the building gets enclosed then we can begin

031to take weather out of the mix for the completion of the building itself but we still have that site work and parking with weather affecting all the utilities and asphalt and stone and grading but once we get enclosed a lot more production levels and as we phase into connecting corridors and start a lot of site work that's going to be the challenge so that overall we're generally in good shape it's going to take a lot of work and the project is by no means over but the contractor is doing excellent and they're gearing it up so with that point i'll ask if you have any questions if i can and i'm moving closer to the microphone so i can relay any questions thank you on the next to the last said overall project has some

032areas in the schedule and some behind the scenes my question is overall is the project behind ahead or on and the second question is should the roof have been on by now based upon rejection okay i'm going to relay the questions mr mr powell first question is um on the next last page you have um overall there's areas that are behind there's some areas that are ahead if you look at the project as a whole are we are we where we need to be are we you know had or behind excellent question um the contractor in the original plan had march as a roof dry date so generally we're on track the contractor did anticipate moving the building from the right hand side to the left hand side meaning the first roof to be installed

033on the right and the most roof on the right as they got into it and the block work and the progress it seemed that the left hand side could move much faster swifter and get more area under roof sooner so the left hand side is ahead of schedule and the right hand side is slightly behind schedule the end result is march a roof which was the original plan so still close hope i answered it that was both questions answered yes thank you other questions miss hudson first of all mr powell i'm glad you're doing better and i'm glad you're you're well again and through with cody um i look at the project project manpower i see that it continues to go up 50 60 up to 75 and you you were talking about the second

034and third halls 200 and 300. some things can't go alone until they're demolished is there any way that more folks could be hired i mean it's happening now 56 to 75 to get some of that process completed during this time okay i'm going to relate the question um miss hudson says she was certainly glad you're doing better and that um you're over covered um regarding the project she said um you know she sees where the project manpower has been going up from 50 60 75 and when you're looking at the 200 and 300 building uh that needs to be demolished and you're looking at the amount of folks that need to be hired hired is there some way that we can hire more folks earlier in order to complete the project a little earlier that

035relate well so they can do the things they need to do but i can't say there's some things you can't do until is there anything that uh the additional folks could do uh because you mentioned that there were some things you couldn't do until uh 200 300 building was down yes um actually questions thank you i am doing much better it was a it was a rocky period but uh i came out the other side thank you very much for your concern uh the 200 300 that's always been planned to come a little later i would love for it to have advanced uh however we kind of need to get classrooms in the two-story with students in them before we can remove the classrooms and demolish the ones in the two and three hundred so

036be if if there were a way to do a little piece of that it might work but we can't get that carter started i think for the reason you saw that it goes right through the 300 and it it would really take a lot of classrooms out of play which i think would not work well for students on campus next fall um hiring more workers if you were to look and be on site just about every area has workers in it and with big work going on with steel overhead and block work laying multiple levels it's difficult to put more workers on because they may be working under or around so they have a safety concern that they're really pushing hard but once we get that roof on i'm expecting they're going to push you

037know to double what they're at now and it points they may push 300 on site once the building gets dry and they can work two stories they can't pull wire now because it's still a little wet can't think about sheep rocking finishes we got to get a roof so but once the roof goes on it releases a lot a lot a lot of work um i think they're doing a wonderful job i think considering the weather it hadn't been the best of weather through the fall a lot of rain and for them to be to this point i think it's really it's a tribute to the contractor's desire to get done and they're good people in the architect really getting answers it's a good team now i don't know if that answered your question but

038it will gear up to more than double what you see on that 75. thank you other questions mrs blackburn what is the projected due date for completion as that date changed what is the projected or new date for completion or has it changed we have not changed the date from august 2nd so that remains the date um it's yet to determine what kovid may do to plants and materials uh weather i can't speak to that but i know it's it's been wet so contractor is trying to overcome it the contractor actually on the november was very wet and they placed stone to get out of the dirt and with the stone in place that allowed them to continue forward with block and steel because it was too wet to put concrete in so the dates

039holding at this point it's going to be close though i'd be kidding you if i told you anything different thank you any other questions there are no other questions thank you mr powell thank you mr powell thank you for having me sir he's been working with mr there you go under unfinished business dr carter uh yes um i have a powerpoint to share with the board i have mr terrell nearby also assist with answering questions but once the powerpoint is up you do have a copy of the powerpoint as i go through it but once we see that up on the screen i'll continue on okay uh just to recap on the next slide it basically gives an update of course as you are well aware on january 25th uh you voted uh under my

040recommendation based upon the um numbers of staff that have been quarantined and had coveted and the number of subs to remain on plan c for the remainder of this school year since that time the next slide please next couple slides next one okay since that time there's been introduced legislation there's a couple things that's happened one of them being introduced legislation senate bill 37 in-person learning choices for families it's been introduced it has not been voted on to become law at this time but it has um it has been in the senate introduced in the senate it i think will go for a vote uh today or tomorrow i think tomorrow and is expected to pass based upon the uh proposed amendments that were defeated uh last week is expected to pass this week and

041then move to the house there will probably be a few tweaks in the house and then it will go to the governor uh as this is the anticipated uh path the governor obviously has the uh opportunity to veto or he can let it lie on his desk and if it lies on his desk for 10 days you know it can become law as well i'm saying that to um you know just to give you an overview of it within the proposed legislation there could be changes to it as i mentioned earlier it gives the school district 15 days to offer in-person learning in addition to virtual learning now again that has not become law next slide please in addition to that legislation i wanted to share i said there were a couple pieces of information

042to share with you the second piece i wanted to share with you is that um you know the the data in the county has basically uh been the same it's a i think a two-week uh update on the positivity rate so that's certainly the same as it was last week uh the numbers of confirmed cases have gone up as well uh as as well as the number of deaths in the community but the the piece of information on the next slide that boils down to in our schools is a good piece of news as far as aligning with legislation that the first week in february when we pulled out our numbers for the number of staff that were confirmed coveted cases are those that have been quarantined and i think it's probably obvious that it's

043been reduced because you have been receiving those phone calls from mr terrell that shared that we've had so many staff that have uh been out at this school for confirmed cases of the pay but you haven't been receiving those because we've only had one and then um at the school level and now this is only for a week but uh that's a very um i guess a very significant decrease based on the prior months and we've only had three school level employees that have been quarantined and out of school and one central office so that has like i said earlier significantly reduced the number of staff that has been up have been out of work and we hope that this trend continues and you know you know we don't know if it's contributed to the

044vaccinations or uh being more cognizant of um you know the 3ws or if it's we're out of the um out of the length of time from uh leftover um i guess uh issues from the holidays either way whatever it is it's good news for us so that's a very important um i think piece for the board to consider how that has greatly uh reduced over the past week i met with teacher advisory the next slide please i met with teacher advisory last week and i i just wanted their feedback i shared legislation with them i shared you know not just legislation proposed but also the governor's updates and also we met the state superintendents met with state school superintendent truitt um a week and a half ago as well and um you know there was

045there was a um concerted effort to make sure that districts are giving more opportunities for in-person learning and with that discussion i asked them you know provide your feedback of what that might look like you know plan a plan b and plan a doesn't mean that it must be five days a week it could be four with a a virtual day in between and that's what most of the districts are offering as well but if you look at the teacher feedback you can see that middle school and high school or you know of course plan b and we don't know that the governor has changed that option even b and a uh with um with the secondary students and if we look at plan uh the elementary schools plan a was certainly the um you

046know the overriding uh choice but then we talked about five days versus four four days the consensus was that the um the majority would have probably increased uh with plan a had they known that was an option another question here yes sir i see one it says feedback for those who responded i think it'd be well for us to know how many responders i've been in the school for example of the five schools in the beginning that equals to uh well a hundred the staff is only 71 what did the other 29 uh what did they it was sent out it was sent out by the teacher advisory committee and that's the response they've received well that's what i'm saying that's that's kind of misleading because if you got 100 people in a school and

047only 50 respond you know then you can get numbers like that that's what i'm talking about correct so see these numbers are different than what we had last time uh yeah and our last meeting that was different correct okay so with the um with the push for in legislation that it's a matter of time uh before that becomes law it is our opinion and the fact that you repeat that statement again with the push in legislation uh for the opportunity for students to have the option to come back in person even though it's not law right now it is a it seems very apparent that it will become law in the very near future and our concern is if you wait until that becomes law and the 15-day mandate is not lengthened then it's going

048to be very problematic in order to make sure that we have feedback from parents of exactly what their student wishes to do and that we have made sure that we have got our staff lined up to mirror the amount of students that will be in school we just need to make sure that we have time safety protocols procedures you know we have those things in place it's just that we need to know numbers with that being said and then the uh the other piece is that you know we've had a significantly less amount of staff that have been out for covet or quarantine reasons then i'm suggesting the next slide please that the board consider offering a staggered entry date for students beginning in march and of course you can see that at elementary middle

049and high elementary would be pre-k first grade adaptive curriculum students at every grade level we would have basically the first year students into that grade level and adaptive curriculum start uh high school would also start grade 11. and then the following week march 8th 2nd 3rd and you can see where we um we move up and then the last group of students would begin on march 15th and then moving from that if that is if march 1st would be the first date that we would have students on campus then on the next slide i'm suggesting and you have in front of you uh two calendars paper calendars you have a calendar that is our current challenges it has the date at the top and then you have a draft calendar and we know that uh

050even though we have our schools set up with safety you know we want to make sure if we can get the number of students that might return that our staff is ready in those classrooms for those students and so they will need two teacher work days prior to students coming in and so on the graph calendar if you choose to go this route with a proposal then we would ask that you allow us to move the two er days one for february 17 and one for april the first to create a teacher required teacher work day on february the 18th and then move the march 17th required teacher work day to february the 19th that gives them the thursday and friday to make sure that we have um the numbers back and we'll have to

051you know starting this afternoon we would start pushing out surveys to make sure that we know who's going to be where and how many they literally have the data back so the teachers would know on those two work days how many students will be in their classroom and even though the first day back for students would be on march 1st they would still have the following week to work remotely as they were doing now but that way we can make sure that we have everything in place one more week of cushion before the students return okay next slide please um due to the students returning to school and talking with other districts as well we're asking that all staff returned to school and because um because of the unknown numbers and we see the current

052teleworking numbers we need to make sure that our staff is in school so we would not offer teleworking options and at the last board meeting the board extended based on plan c the fscra to march 31st which was the end date for that as well that because of the possibility of moving back students transitioning back to school on march first i would like the board to consider um removing that extension and then having that extension now end on february the 12th if you look further at the proposed plans [Applause] one more please the elementary model structure overview it would be the aabaa schedule where students are in school four days a week pre-k and adaptive curriculum have the option for five days we would need a staggered entry time for our students because of our

053bus drivers running double routes we would have a start time for the elementary students at 8 45 and the end time at 3 45 that is a it could it could adjust by a few minutes or so but the reason is we would have those same drivers running routes for the middle of high school as well you can see the intervention supports we have that would be listed in there and then the uh midweek support for instructional planning plc's uh working with students who are remote learners as well and making sure that we have those parent contacts below on the next slide you can see the middle school and high school would basically follow the same type of schedule because of in the shared double routes of buses they would begin at 7 30 somewhere

054in that time frame and then end around 2 30. and again by seminar uh betty blocks all those are interventions that would certainly help our students who are in need of additional support beyond the instruction of the teacher and again you know legislation i've put into each of these slides modification could be uh you know in the future based upon any legislation that's passed the next slide for our virtual learners and i think this is very very important for us to be successful in the transition back for virtual learners students are expected to participate in online school as often as they the ones who are in person this means that if you're a virtual learner you must log in real time daily to complete check-in assignments and basically what the students are doing that are

055live in the classroom so the teacher is going to be teaching the lesson in front of students but also our virtual learners are signing in as well lifetime uh students are expected to be present and participate i didn't put that in there but obviously that's a key piece for at least the first 30 minutes of the each google meet of each block or each class uh to be counted present uh attendance uh would uh if they haven't um for some reason uh been adjusted with the first two weeks then that would no longer take place and i just gave an example here of just to make sure it was very clear a student would log on if that was their schedule if that was their block schedule then they would be required to sign in

056on those four times so that they have that live instruction and students who choose remote learning must be able to participate virtually flash drive option is only available on a case-by-case basis but the daily expectation is that there would be phone calls landline phone calls online a cell phone call again to participate in that class we would have memorandum of understanding for our virtual students of the expectations and what is required and understanding of doing the work i know we've put a lot at you but there's a lot going on at a fast pace at the state level and as i said mr trail is here and again the good news for us is that those quarantine numbers and those staff with coven numbers have drastically reduced which is a good sign for us question

057mr battle just for mr turrell several meetings ago you stated that you would survey the staff about the vaccines we never got the results for that what if they would take the vaccine uh i don't have a number right up top my head but it was approximately 104 that said they would we also pushed it out from the health department and asked for spouses as well we sent out another email last week that teachers and staff that are 65 and up that are in that age group now to contact the health department to get their vaccines down the concern i have about that depending upon the vaccine you take one is gonna be 21 days after you take the first shot the other one is 28 days yes sir so we're running into what i

058call the time crunch as to whatever the governor says i even heard that was a proposal to give a bonus if you take the vaccine some people are not going to take the vaccine because of different reasons second question i have if we were to go back based upon these proposals do we have enough bus drivers to cover the transportation for our students we're working on that now with the current information mr hudson's working on that plan based on the number of kids that are projected to write across okay that's my thing if before i get a recommendation and i vote i mean i want to know as much as i can uh another question this keeps coming up i hear a lot about ventilation we have schools that are what i call in pretty

059good shape but is the ventilation where it should be don't quote me on this because this is mr hatchet's field but some of our schools the way they are designed and they are older the ventilation systems are not what current recommendations might be now there are some things that people are looking at to put into classrooms i haven't factored that out how much that would cost as far as filters and those types of things we are looking at if we get to go ahead that there are some smaller things that you can plug in to help with that but they're recommended since a lot of older buildings don't have a ventilation that if you can open windows and doors and those types of things create that circulation but some of our classrooms are interior so

060that that does not come into play so you know that that is a factor that's the latest thing that people are talking about is the ventilation part of the school last one yes sir um do we have the cleaning capabilities with our current staff custodians when when we started we put a plan in for our current custodials uh staff of what they needed to do on plan c uh as we move forward there were some things that i was speaking with principals about that they're going to have to add for example uh if we eat in the classroom that's a whole tragedy of breakfast and lunch okay i'm not saying it's going to take two hours to do it but that's another task that they had gone okay the second thing was um if you

061if you've been in our schools uh most of the student bathrooms are closed down because nobody's using that so the focus is on staff bathroom that has to be added in to clean that as well so what we've done uh last week when all this started occurring is we started uh opening up some of those vacancies that we had for custodians just uh to get those filled because with the projection of possibly going back to school and then i spoke with principals about looking at staff looking at their times i'll see what we could do with that as well okay all right thank you yes sir oh yes i just wanted to to piggyback on that with the bus drivers that was one of the reasons um that of the staggered approach to entry with

062the school disc with the schools elementary would be uh later middle and height was because of those double routes because of the bus drivers because rightly so our drivers have not been employed since last august and so many have found additional jobs but mr hudson has been working with them calling each driver and we feel um certain that we're we're in a good shape right now for those staggered entry dates ms stanley all right with bill 37 i think um we have people parents and students that are confused like if they we go back to school they push us to go back to school i think they think that the year is just going to be normal starting that day when i say normal i'm thinking they think that prom's going to take effect they

063think that all those you know the senior year stuff that's being missed is going to take effect is that true is that going to take effect it will look completely different than it did before covid uh the the distancing will be in place the plexus the glass will be in place we have as we do in this room currently we have uh stickers mr terrell and um and the um safety team have been making sure that their protocols in place temperature checks every day uh eating in the cafe eating in the classroom um you know there's there's going to be little um socialization right next well other than from afar for students just because of covet and you know we certainly like everyone else we'll be glad when it goes away so we can go

064back to normal but it's not going to be the same as prior i didn't know if like david was magically going to go away and we were going to be able to make you know the prom happen and stuff for you know we're hearing that seniors are missing out and so i didn't know if that's what this bill 37 was going to do no i think specifically i think specifically bill 37 was to have kids back into the school for in-based learning whether it's plan a for k5 right and right and i understand that but i think that not everybody sure you know knows exactly what it was going to be 37 and middle school and high school kids they say you can go you know longer time but you have to have that six

065foot social distance and just because all the research about how older kids transmission is different than the younger kids so in the elementary you know you can do [Music] to the extent possible that you can not have to maintain that six foot circle distancing we would have social distancing but it would not be six foot if you look at a classroom you have to be six foot there's a limited amount of space that people will be in there and what some schools and some school districts have done is if they have a large population of virtual learners and they only have 200 kids come in and they can do that social distancing then they might invite everybody to a couple more days but it's pretty clear what i've read especially in the toolkit is you

066know that's the big determining factor is that social distance and peace and middle and high are under a different criteria than elementary school right so in this tutorial i'm thinking too let me ask you an example of an elementary event that parents could possibly think would take place field day right that's out of the question too right i think if you look at you know i i've been thinking about this and i think about it a lot you know even if we go back to school i think it's going to be this constant monitoring and to steal a teacher's kind of term this gradual release that you start here and are there some things that we can do for example can we do pe can we do art but i think that having people come

067on our campus from outside our campus and try to do some things that are the norm i don't i can't say that's going to happen for sure yes there's just no way that we you know think that we can put kids in that situation uh and maintain that social distance and i'm sure there will be some ideas but you know phil 37 is saying first look at in-person learning how can you get the kids back in the classroom uh then you know what's next it's just going to be based on the data and those types of things and what for the bill 37 what is um it stating as far as pe for elementary and middle well they go back to the toolkit right now we are trying to again gradual release that we are

068trying to have our pe teacher go into the classroom and do some activities with the kids before we actually say we're going to have p.e we are recommending that we do have some outside time for kids especially the younger kids but that has its own strict guidelines as well about social distance and right now again a lot of this just comes back on me and uh again the gradual release for example we're not recommending uh using playground equipment at this time just because of you know the the use and then the cleaning them so we're going to be very very aware of what we're trying to do and again i think that parents and obviously the governor and legislators want us back in the school and i think that's going to have to be the

069focus how can we do that safely and get that down because the first couple days when kids come back it's going to be completely different you know lots of times you do procedures and routines at the beginning of the year we have some kids that haven't been in the school or that school and so the teacher's going over what it looks like to go to the bathrooms you know that seems like a minor thing lining up how we move uh keeping our mass how we're going to wash our hands how we're going to eat lunch and what all that looks like that's going to be something that's going to be built upon and i think it's going to be very very important that we stress that over several weeks just to make sure that we

070get that down path because we're starting with on this model we're starting on staggered entry so we do have a smaller group that we can focus on and then we add to that but we also know that we need to be aware of car riders and temperature checks and screenings and those types of things because most other school systems say they have an increase in car ridership versus bus especially when kids come back so that's my last question when we have children who are going to opt to stay online instead of coming back what are they going to do as far as their academics while we're teaching the ones that are in person about the hand washing the social distance the mask and all that what are they going to do reframe that question you

071know like yeah can i yeah basically during the days that are spent teaching routines what would the virtual learners do as well the teachers are still going to be teaching curriculum even during those times it's just they would divide the time the virtual learner would still log in at the appropriate class time that still have curriculum that still be teaching you know the standards and then uh when there's any transition at some point the teacher would say virtual learners you know you're you're fine now and i'll be teaching the class but there will be no days without any curriculum instructions that will continue okay i'm done miss blackwell with the uh plastic class do we currently have any schools that that had been ordered through the cares act uh you know for elementary or high

072school what was the first question there uh dealing with the plastic glass plexiglas yeah now we have ordered it based on the recommendation that came out on the tool kit uh we have ordered it for reception areas that had a lot of interaction we haven't ordered any for the classroom now we do have several screens that are available especially for uh ec testing that they can put a barrier up but we have not addressed uh what we need in the classroom until we see what we need does that make sense we we do have face shields and and all the safety protocol ppe equipment though that a teacher might need so do we have face shields for students we do have face shields for students uh if they need a face shield then we can

073provide that that's going to go back to the documentation of what a student actually needs we would rather than wear a cloth mask as possible but the tool gets pretty clear that says if they have a disability or they have a medical condition or they have a behavioral issue they might not be able to do that so that's something we can uh have at our access but we do have face shields for staff if they need it we also have the ppe as far as gowns uh gloves hand sanitizers um again we're looking at buying a mask for teachers that have clear plastic in it especially in the lower grades when they have to teach phonics and those types of things a student would need to see their mouth move so mrs garland i think

074you pretty much answered my question it was concerning mask and having problem mass breaks for the students um and there will be a supply of mass for students who don't have mass yes ma'am and how to properly wear the mask and i was thinking even too with the uh the water fountains they'll probably be closed off they are okay they are right now they are so within the guide of plan b reopening or it addresses the mask each principal has a letter that i drafted as a template for example whenever we go back to school it addresses each child gets fined this is how you can pick it up here are where you when you can pick up your attestation forms which we have pre-printed already this is how you can pick up your schedule

075so that will as soon as a decision is made that templates ready to be constructed they also have to tell them you know what their entrance area entry areas are in their exit areas because it's not parent people won't know where to drop the kids off to bring their kids so that letter has been crafted and again it was has been crafted for several months and uh we're just waiting to fill in the blanks so to speak but again the state did give us by mass those are sitting at the schools we do have extra mass the bus drivers will have extra mass in case a kid shows up that we can give them a mask we do have disposable masks that will be at each site as well you never know what might happen

076to a kid's mass during the day i mean i just i couldn't i'm sure people that have had kids back have experienced that but we do have enough math for every age group that we can that should not be an issue for us as far as the mass ms bergerly he answered my question about the fact five masks yeah well we purchased it and then the state gave it after that it's a pack of five it comes in you know just like a little kit uh those types of things if you do have uh yeah in our video it talks about how to wear a mask and how to adjust the mask and those types of things and again we do have some child size disposable mask at the school that are like this but

077they're much smaller that would probably mount them mrs blackwell another question with the ventilation with dealing with the children uh you talked about the toolkit did they state um that the children will have to have a certain amount of time to be able to take their mass down perhaps one outside i know you said something about not using the playground equipment but outside is ventilation um will those things be staggered into the day if nothing but just going outside for ventilation yeah that that's that's in the document as well that talks about mass breaks uh the thing about it is everything is dependent on being able to get outside just like it's always been so there are some uh recommendations uh you know about going outside you'll be taking mass breaks the distance that we're

078recommending increases with kids outside as far as teachers as well just to give them that math break um you know incorporate you know hand sanitizer throughout the day the bathroom washing hands and those types of things so all that again is gonna have to be you know scheduled out so we don't have everybody in the hallway at one time so the principals will schedule that out based on their school and their access to their restaurants and those type of things but going outside is going to be one of the things that we're going to highly recommend that they go out [Music] and take a break take your mask off social distance you might have teachers go outside and teach or have kids read so i'm sure people smarter than i started thinking about that what

079that should do in their school to get outside and take it off uh just not to wear it instead of just being in breakfast in line do you know how many uh custodian positions um that we need at this time the vacants we had we we opened up uh three right we do have some other vacancies and i talked to that principal and they said that they were good right now uh i will reach out to the next one uh principal c uh as far as that custodian they need that additional assistance as well uh it's gonna be about scheduling and [Music] scheduling the times and the duties of what people need to do and the other thing is you know that dismissal time clearing the building and having custodians an opportunity to go and

080do what they need to do in the evening and then if you do have a morning person then the morning person will finish that part and people coming off campus and i was thinking because we need the bus drivers that you know sometimes people sort of stay around the school and uh additional hours can be given to them to perhaps help with cleaning of the you know sanitizing the school because some of them sometimes you know may stay around for three hours or just be in the area right we have asked or i have asked mr hudson to pull his driver okay to see um two things going back to your question uh one is who would be willing to work uh in between the routes okay and two uh if that wasn't a possibility

081who would be uh interested in working after the route so uh again talked to dr carter she said go ahead and start polling on the city doing that again some bus drivers do have other jobs and obligations during the day but we did think that we would offer that to them uh to see if there's anybody that wanted just to come in and do some uh daily cleaning sanitation ms hudson the mask fab mask that you spoke of are they cloth are they they claw yeah they're pop cloth okay and uh i agree with mr battle and miss blackwell about the cleaning wednesday i'm assuming their custodians will do a lot of that deep cleaning on wednesday like in bathrooms kids bathrooms and things like that so i hope whomever we speak to about these

082jobs will be able to custodial positions will be able to do friday evening or either saturday because you know that thursday friday needs to be cleaned after as well one of the questions about dr horner that i have when you talked about midweek support um one of the things that it states about the teachers is preparation and materials for remote learners how much additional work will the teachers have to prepare for folks that are remote learners well um a couple of things they'll still have any planning blocks that they would have normally had during the other days that would still be in place um one of the reasons that i was making sure that it was different with the students in with our virtual learners that page i went over with virtual tried to make

083it um clear to the public that virtual learning now would be different than before where those virtual learners would be live in the classroom while the teacher is teaching and that's why a flash drive student will also need to be able to phone in so that they're getting that live instruction we know that there's still going to be some work needed and follow up on that wednesday but the bulk of the time would be for teachers that's what i that's what i was hoping for because teachers have enough to do it in this situation absolutely they can't spend all day wednesday teaching and parents if they're still in need of hot spots or anything like that just contact contact the first line is the principal and they should have some already if not they can

084contact here and we'll make sure they receive them that go through the principle so that we can keep a log of them so our third grade teachers now at an elementary school can meet on wednesdays in their individual plc's if they go to this plan as long as they do their social distancing and things like that virtual meeting yes does it have to be virtual that's why we prefer virtual because of the distancing um because it's very easy to forget that mask and not be able to talk as clearly and especially if you're meeting for an hour or so we haven't we haven't said uh we haven't said no but we certainly are advocating for virtual so many of the teachers have told me that they are missing those plc's and we've had a couple

085of cases of covet and quarantine due to and in person meeting uh so that's why we've really stressed um staying virtual i know it's like the students it's not what we want to do but right now i think it's the best safety programs concerning the vaccine for the teachers and staff the staff supporters too i did the resolution i thought was on point to make sure that something is sent to the governor to um i think that teachers are essential workers and should have been listed earlier for them bringing them back to school i don't know whether we do it here or do it at this time but i did uh like the resolution that was sent to to us to address that um can we do anything with that to send to governor or

086give the superintendent directive to uh because i definitely feel that they should get the vaccine and should have gotten it before now yes um i would like to also share that p-tech superintendents superintendents in this region we have collaboratively decided as well to write a letter to the um to the governor and say basically the same thing um i think that went out the end of last week or the first of this year okay so do we as a board i guess chairman do we have the board need to uh act on this resolution that came through uh public comments we would have to act on it at some point in order to do it i mean to approve it and have it sent but before we go there again i've got a question i

087know all students with ieps and 504 plans have the option to come to school they're not required to come to school do we have a plan in place for social distancing when the numbers in one particular class prevent that what are we going to do is there some kind of plan are we preparing for that well um what we recommended there that's in bill 37 i think that is says what we're doing with the elementary students is of course if we if it is approved to go to plan a then they would come forward every week okay at the high school i mean middle school and high school we're looking at what that would look like for kids to come back in that scenario especially with inclusion kids and trying to balance out the number

088of kids that are actually in the classroom so that's one of the things that we are looking at and working towards to see what that actually looks like as far as not so much a adapt curriculum class but an inclusion situation where the kids would be in those specific classrooms each day so we are working at that it's not worked out but we're working towards that and now to you back on that as well um and i think you know we've we've talked about this in great deal last week when all this came about that's why it's so important that we hopefully get a um a decision from the board if we're going in that direction now so that we can plan because it depends on the number i i mean one thing we can

089assure you is that we're going to follow all the safety guidelines for staff and students but it really depends on the number of students and that will be coming back to school in order for us to have those plans ironed out because we can make the overall plan but until we know exactly which students and what their needs are are returning then that's how we can make the you know finite plans but i can assure you that we will be following all safety guidelines for everyone i was just concerned that somebody might show up and that would throw it over a limit and we've got to plan for that correct in the event that that happens miss barely somebody else how will we work that in if they choose to stay home and remain virtual

090then then they would still have what they they're getting now now uh i will have to check on if i stay home i'm in elementary or uh and i for example if i give speech is that going to be virtual speech or is that something that we're going to have to do face-to-face or ot those services we'll have to look at you know right now we are meeting the needs for a remote learning plan for those kids we would continue to do that that answers your question any other questions dr carner i believe you have some recommendations for us i do um the first i have three but the the last two are contingent upon your decision with the first one um my recommendation based upon the legislation that's being proposed and and potential uh

091strong potential that will be moving forward in the past would be to move from plan c to plan a in the elementary school and plan b at the middle and high school using the framework that was presented to you today in the powerpoint you've heard the recommendation of the superintendent do we have a motion to accept the superintendent's recommendation is there a second i'll second them to get it on the board mr battle is second to the motion any discussion yeah what's the battle uh y'all correct me i think this is about the fifth time we're gonna vote and my concern is regardless of what city i can understand the rationale about senate bill 37. i could understand the governor's thing too but what concerns me if we don't act today we're going to be

092further and further behind because i i see them passing it and then i see the governor taking his stand back and forth then the veto may come and all that but i think with senate you have some options you know you go back to school you remain virtual at home uh the flash drives and everything so actually it covers just about everybody and either decision we make this group is going to be happy this group is not going to be happy and i think we need to be at a point where we need to stop going back and forth uh we need to make a decision we need to stick back and and move forward to do nothing means nothing and that's my concern because to give you an example at the last meeting we

093voted for athletics there's no social distance in the end athletics you're close together and the one that really bothers me is wrestling uh i mean you can have five masks on if you want but you're still right on top of each other so i hope that we make a decision where we can stick by and move forward that's all any other questions or comments if not all those in favor of the superintendent's recommendation for plan a for elementary and plan b for middle and high school indicate by raising your hand oppose the same motion carries unanimously your other recommendation is dr carter um based upon that recommendation i am recommending that our approval i'm recommending the change in the calendar to provide those two required work days for staff on february the 18th and 19th

094and again that is moving uh two er days and one required work day that's currently in the calendar it still keeps the spring break we were asked that do we still have spring break yes there's still the holiday on good friday and then the following week annually for students and staff but it just moves the two er days and the required work day between february and uh april 1st to those two days so mom mr bell has made a motion to change to the calendar is there a second mrs beverly second s motion any discussion all in favor indicate by raising your hand opposed the same motion carries unanimously thank you and the last recommendation is that the um teleworking the family of the first coronavirus relief act that um we allowed are you allowed

095extension to until march 31st based on plan c the revoked and the last date for that would be february 12th with no teleworking beyond that time you've heard the superintendent's recommendation is there a motion has garland has made the motion is there a second second mr battle is second motion to end the family family first provides relief act to end february 12th and then there would be no teleworking option beyond that time okay we have a motion in the second is there any discretion what's the battle just for clarity if this passes that means on february 15 staff will report to school yes sir okay now they do have other options in terms of sid lee they have their sick leave they have the contagious disease um uh uh i think it's called act right

096miss mcgee has been sharing as well um that is available to staff okay very good all right thank you that's really for four days enough time to let some of them to be getting daycare and or you know some has parents they take care of um the reasoning for the twelfth is because um the uh the required work days were the following week and we wanted all staff to be in place that week prior to that time and um it was um we wanted to also that following week is a cushion between the work days and then the days that the students returned if there'd been an extra week in there it would that would have been fine we just and plus it's not something that we have just you know you know we've been

097sharing with staff you know a teacher advisory group that i met with last week and they knew that this was a possible proposal as well so it's not probably has already been shared i can't say for certain but um you know we we do need um we do need that time for staff to be in school mrs blackwell do you know about what the percentage of staff have been using this lead do you have any idea because we did vote and gave that additional time you know i agree with miss beverly that you know we're turning around all of a sudden because we thought it was necessary before what is the number of staff that may be using it right now the original time frame for for the family first virus relief act to end

098was february the 5th and so it was just from the 25th the last board meeting did staff realized that there was even an extension from february the 5th and so you know i think the people have been making plans through february 5th as it was um but do you know what the percentage of that we have that's been using this miss mcgee has a running total of those who have asked the telework beyond um last friday the fifth and it was not as much i don't have that number in front of me um you know some of it was for child care some of it was for medical need if i remember our last meeting it was 41 for child care and 13 for others since then one person has already resigned so the total

099was 54. and of that 41 that was for day daycare and like dr carter says they were aware that the time was running out and a lot of those did not reply after the fifth and that number i don't have in front of me because i was updated as a friday afternoon i don't have that this morning i was thinking more of the medical not the child care miss beverly can we ask ms mcgee before we vote um she is probably online if she could just step up here she has that in fact um she's been updating it on our website so she probably has that uh that she can yeah she's been she's been keeping an update on our google docs i mean so she should have that readily available and if i could

100pull up my email i can have it for you as well yeah i'm more concerned with the medical part as opposed to child care in fact while she's coming in here i could probably pull it up that was 13 wouldn't it it was updated friday of those this is for those that had applied this it is i believe miss mcgee the email that you sent me with the updated of how many have requested uh ffcra for medical reasons beyond last friday you sent me an email do you have that data right now we have a total of 41 42 who have requested a telework out of the 16 on medical related issues and 26 on child care based on plan c 20 or child care any other question is beggarly my concern with the the

101medical one if it's trying to get like someone to come in and sit with your parents or something one week's not gonna be enough time to allow them to find somebody in that medical field to come and that's the only thing that concerns me stanley that our old um hall meeting menu listen to it on zoom nevermind i think at that time benny do you know a certain amount of number that you're trying to say do you know about parents because we had one on that zayn meeting who was a parent caregiver i know three times that's what i was when i was because i know we knew of the one do you know the real time yeah for some kind of cold press building yes please because the individuals that will need care for

102parents of family members but they still have money available to them so there are other options for this people yes so we will let them know that okay as long as we they will be they should be aware that they're what options are available to them because i think we've stressed that we get that information out and and plus i guess on an individual basis i mean are three days in there that um before the work days that if if it was a special case or something they might be able to work with the superintendent [Music] any other questions or discussions concerning this motion all in favor of the motion to end this february the 12th indicate by raising your hand opposed the same motion carries unanimously dr carter the new business um yes the

103consent agenda is before you and i recommend approval of the consent agenda as presented superintendent has recommended approval of the consent agenda as stated here um is there a motion mrs hudson has made the motion is there a second mrs garland's second slo-motion is there any discussion if there's no discussion all in favor of approving the consent agenda rate indicate by raising your hand close the same promotion carries the second item is scholarship and community foundation example for you some documents that i have received from the community foundation of dan river regarding the fifty thousand dollar scholarship fund and um just wanted to share with you after talking with ms mielem from the community foundation they have a rubric that they utilize for all scholarships and she did um was able to provide us a

104copy of that rubric and it uh it hits all the areas that most scholarships get and in speaking with her um in addition to that would be where you would put other things in that fund agreement so we've provided you just a draft fund agreement for your consideration i know you've mentioned having a committee but there's not a lot of additional depends on your desire but the rubric uh looks at financial needs the gpa transcript community work extracurricular letters of recommendation it looks at you know the essay component and if there's any exceptions or hardships and again that's what they use for all of the scholarships that the community foundation their committee does and then she said in the agreement you would put the additional things that you would you would like to include so

105on that draft agreement that first page of the staple section that you have now again this is just a draft and it shows that it's called the castle county school scholarship fund again this is a draft we just put talking points to start put in there that the second one is that there would be a minimum of two annual scholarships not to excuse a thousand each and the reason being again this is just to get conversation started but if you had eighteen hundred dollars then they would have two for nine hundred if the seed money grows and you had three thousand dollars you know uh uh return on your investment then you'd have three one thousand dollar skip ship so it just keeps that uh amount growing and then uh it does state in there

106um that it is for haswell county schools graduates um you can see that at the top and then of course if uh that second piece down at the bottom where it says second right now this giraffe just includes that it's um students entering the field of education i just based upon your discussion we just again wanted you to have a springboard to look at but um those were the big items i believe you were talking about so we just put that in there so i'll turn it back over to you mr owen i i indicated to to the superintendent i thought it would be good for us to know this to take time to really study these scoring guide that they have the rubrics that they have and to look over this carefully before we

107approve it and make any changes to it that we we feel are necessary and maybe make a decision on it at the next meeting unless the boy chooses to do that today any questions or comments must battle i've got one um it says tasmania county schools graduates that can be misleading uh we have students who will graduate from clover garden high school we'll have students who graduate from roxbury community school who live in caswell county to my knowledge are we saying just by the answer high school or are we seeing cats what kind of schools graduates i think in the past we have said indicated part of the answer is that correct doctor we can we can certainly make that correct so we'll need to make that change for sure then yes like i said

108before mr chairman the only problem i got with this is we're taking our money turning it over them and then they they run it i mean i understand that but uh in terms of the rubric i would definitely like for us not to rush into it for the simple reason uh to make sure we have everything included in it that would allow our students well that's that's why i'd recommend it to the superintendent that we talk about it today and everybody have a chance to look over for the next month that i mean it and come back at our next and then the last piece i'd like to say if once we do this to let the public know we need to have some guidelines where money can be added to this fund i think

109once people know what you're doing with the money you receive then you give opportunities to broaden the scholarship itself i agree and one other thing mr battle when i was looking over this from last time the number of local scholarships that we have already that are not a part of this and then looking at the scholarships that are available to capitol county students in from the foundation which this one will be included in that list we need to have a place on our website the school website that says you know scholarships and have all of these listed so that our students don't miss out on them because i guarantee you that a lot of our students never knew of any of these scholarships to even apply for well i agree but that's the school's responsibility

110too that's why you have school counselors yeah i know but yeah we need to do a better job of what we're doing and parents need to you know if parents go to our website and see scholarships they can can go there and see which ones are available and which ones are applicable applicable for their child right so i think that's something we need to do yes sam i spoke with mr stokes regarding that very conversation and he is in total agreement and they have been making a concerted effort to make sure that singers and students are aware of the scholarships and they're uh following up on that so they're they are they have seen that as a great need that needs to be um it needs to be highlighted and so i can assure you

111he's on that um and so i was happy to hear that regarding the rubric um the rubric is set from the foundation it again so if you're looking at possible changes it would be changes in the draft that would be added to the rubric it could make it even you know more um an addition to so the rubric is their root yeah we can't change their correct that's just one mixture but we can add to it you can add to it in the last in their contract yes okay all good points about informing parents and about oh when they go to our website but life is fast and i think we use our alert now calling program for emergencies i want to see us use mr stokes could do an alert now message once they

112get this updated make sure you see scholarships what's available to you those are the types of communications that i think we need to to get busy with uh some positive things what to look for on the website not everybody sits down every day and does they come home from work fix dinner life comes at you so i think it's really important that we start using the tools that we have to help our parents teachers kids publicize the good things i agree mrs blackwell for the foundation scholarship will one be given this year i don't think so that it requires one year uh before it's initiated before mrs begley they used to have a senior night four scholarships but one month i went to two of them and you had no more than five parents that

113was it no more than that but that i think that's that has changed because i guess when i was teaching the civic center would have a lot of people i don't know what to change what took place whatever but the civics the parents sent out the principal sent out letters to say your child would be receiving and if parents came people came so i guess it's different in time yeah mr stanley are we gonna only open this up to um current seniors because a lot of these that i'm reading say graduates so that means that it could be college students also right i mean that's how i take it to be seniors right so we need if that's what we want to do then we need to state that because if i as i'm sitting

114here reading down then this when it says graduates of you know caswell county or something to me that means i could go in there right now and apply for nicholas to you know get something because he graduated from by am i reading that wrong no but i mean i can understand what you're saying there should say something that to the effect that you know seniors graduates who will be graduating right seniors senior high school all right something to that effect okay dr carl any other questions or comments if not reports and updates dr carter yes at this time i would like to call on miss chandler to give a quarterly financial report to the board of education and to i think be in here in just a moment to give that report good morning good

115morning um i'd like to give you a quarterly update of the financials as of december the 31st um i included a letter as usual that kind of went over the major highlights but i also go through the page by page as well um if you have any questions i can address those um page three of your packet is the bank um balances there were a couple things i did want to point out here if you notice the school accounts most all of them are less than the prior year and that's pretty um understanding considering there have been no fundraisers this year north balance is higher and if you recall dr carter um announced that there were two teachers there that received the um bright bright ideas grant that money is reflected in that balance as

116a december that because it hasn't been paid out yet the other schools that received the grant they received it and have paid it out um oakwood i did want to mention oat woods account balances um oh last year and looking at their accounts they did have very large fundraisers that took place in the fall of last year there was a creative foods fundraiser the fall festival school pictures book fair so that made their balance reflect higher in december compared to this year with no fundraisers are there any questions about the bank house the next page is the state funds um again our revenue and expenditures these three some of that is reflective of our decrease in state money that we received some of it is also decreasing expenditures the major ones are the 5100 regular

117instructions we have not utilized very many subs this year so that number has gone down but it also can be attributed to our decrease in allotment for her teachers the other major decrease was being an operational support services 6500 again related to transportation and not utilizing the buses for the first half of the year there were some increases in the lines one being um 5800 school-based support services that's where the line where the ppe was reflected that we purchased with crf money the other line was in nutrition services also again related to crf money that we received for school nutrition are there any questions on the state fund page five is the local funds um again here a decrease in revenue and also a decrease in expenditures the revenue is related to the interest earnings

118there's been a lot of talk about interest in the past couple more meetings related to the scholarship um but it's also reflective of our current economic situation where the stock market is dwindling down and so our interest earnings right now are not outweighing our fees so i have not recorded any interest earnings for this fiscal year um that was the major decrease in revenue there's also some other decreases in other lines some of it related to the civic center where we have not been written out the civic center you deposit the expenditure lines there's a decrease in the 5100 regular instruction that's due to a timing difference last year we paid the holiday bonus in december this year we paid it in january also in the cook regular services for athletics there's not been any

119athletics taking places and there was no coaching supplements paid out and no athletics the platform is paid out are there any questions about local on page six federal funds uh again here it's just a slight decrease of regulation um the major and the decreases are speeding pretty much across all of the prc revenue accounts for federal i'll talk about expenditures a little bit the regular instruction decreased there were some timing differences there about when we paid for a few things the uncg mentor program decreased from the prior year and some membership dues were also that was the time and difference before we paid it um the 5200 special population services that decreased mainly because of ec service contracts being paid from our crf funds in states versus the federals and then the um 5800 school-based

120support services i would point out that would increase from the prior year due to the new nurse salaries coming from the cares actually are there any questions about it the next page is capital outlay um i think i pointed out and that's in the september um report that i gave you that i'm trying to report to you the high school on a quarterly basis so you don't see it one big long time at the end of the year even though the county pays for those invoices we still have to show them on our books as revenue and expense so that's the major differences um in the capital outlay forums are there any questions about capital outlay all right page eight child nutrition um the child nutrition financials is a little different this year um our

121revenue has decreased almost 408 000 and our expenditures have decreased about 338 000 um the participation with the child nutrition program has not been as high because we're not in school feeding every child we're actually having the grab-and-go meals for them to go pick up so the participation has been down for this school year we also had 109 000 of coronavirus relief funds that has helped offset this loss that we are seeing in this time so currently as of december we've had 105 loss which is your revenue minus your expenditures that does reflect 109 000 from crf money so if we would not have had that nine 109 are lost able to do um over two hundred thousand dollars for as of december the thirty first there were a couple of line items i didn't

122wanna point out um on here if you notice like this child nutrition employees line is um is a decrease over the prior year and that's mainly because we're not in school and so we're not utilizing subs as if we as we would if we were in school so if there's somebody out on sick leave we don't necessarily call a sub to come in and sell for that person because we are having enough staff available to um to run the program without having a smoke there's also some vacancies out there that we haven't filled this year just trying to save costs as much as possible the manager line is also lesser this year than the prior year and that's also due to a vacancy are there any questions about the chinese tuition mr stanley and staff

123that had to do with child nutrition [Music] the restricted fund um and here this is where we house just some funds that we get that are restricted to use the school nurse revenue the pre-k revenue any kind of donations that we get or grants that we receive that are restricted that we we house here um the revenues were down 53 000 and the expenditures were down 73 000. um and that's just the time some of that timing like you see nurse revenue and prepay revenue there were some time and differences there where we received our allocations in january versus december um the others like the 69 000 stem lab grant that was our last portion of that grant that we received last year so we're not going to receive anything for this year and then

124you see where i've reflected the um 230 50 in there as well the decrease in expenditures listening um pretty much across the board regular instruction um is just where there's a greater percentage of our wolf pipe works facilitator paid last year versus this year um and then in the technology that was just the grant running out and so this year is the final year of that grant and it's paying for one personnel and last year i think we had three or four personnel are there any questions about the restricted fund that's all i had thank you miss chandler thank you ms hudson um just want to and i know i sound like a brokered record on this but in state and federal funds um i have any funds available that deal with instruction when i

125look at you know percentages spent i hope we can think outside the box in instructional supplies and things like that because you don't know how long this situation will be i mean i know we usually buy equipment and whatever but and i know each line item is only specific things you can buy that i understand budgets but if our directors and administration can think outside the box before state and federal funds are reverted yes absolutely and that was one of the that's been ongoing top uh conversation um we're also looking at the possibility of the funds needed for summer to give a gap remediation opportunity for not just the read to achieve but beyond that for our students so we're looking at the best way to use that and help our students be ready also

126looking at some of the money that's coming down the pike has a little bit more extension to it beyond this school year so we're looking at possibilities that we can offer when the new school year starts its way as well [Music] ms stanley is miss chandler going to be available for our joint meeting um with the commissioners she can't be yeah i think she should those with two of those questions i think she needs to be able to explain and i also would like for us to start thinking outside the box to still uh think about the supplement um staff supplement even if it's done on a uh year by year basis that we sort of take a look at zero to five years you get this uh just to go back and start to

127look at that even um you know we may not know what happened two years in a row but just start to look at network any other questions comments superintendent updates i have no additional updates at this time i'm a little delayed because i was listening online what was the question it's a little back it's a little delay between what i was looking for i think i think we have all the answers right now thank you okay closed session i need a motion that the caswell county board of education go into closed session for the purpose of considering a personnel action that involves an officer or employee of this board north carolina general statutes 143-318-1186 and for the purpose of discussing information that is privileged confidential or not a public record north carolina general statutes 143

128318-1181 and to confer with attorney do i have a motion don't move this battle is made to motion is there a second the stanley seconds of motion any discussion all in favor raise your hand pose saying i suggest we take a 5-10 minute break and close your computer yeah you need to close your computer you don't need to log off because not like just closed all right [Music] so [Music] um [Music] thank you i have no problem