001Let's touch it. [Music] Weird. Thanks for that. Congratulations. For a while. [Music] I hear you looking. [Applause] [Music] Good evening. The meeting is now the whole county board of education meeting has begun at 6:00 p.m. It's called to order. At this time, we're going to have invocation by board member Caston. If you can join me, heavenly father, we've come here today to uh do your will uh so we can move uh this district forward in a positive manner. I ask that you bless everybody here, those that cannot be here today. And specifically, I ask that you put your powerful hand over all the board members, the superintendent, his staff, so we can continue to do um great things for the school district in the name of Jesus. Amen. Amen. All right. At this time, can
002I have approval of the agenda for July 8th, 2025? Madam Chair, yes to the agenda for July 8, 2025. Second. Okay. The motion has been made to approve the agenda for July 8, 2025. It's been second. All in favor say I. I. Any opposers? Okay. Thank you. At this time, it's the chair's report. First, I want to say good evening to everyone. Thank you for coming to be with us on today. We thank you for all of your hard work. I know you still working where some of the staff is at home, but you guys are working really hard to get out to a new year. So, we just want to say thank you for that. And also, I want to say to the board members, we really been enjoying ourselves and learning different things
003as we travel and go to different um conferences. We learned a lot of things. Some things we already knew, but we did pick up some more information. So, we thankful for that. I'm grateful that everyone had a a good Fourth of July. But at this time, I would like to just take a moment to um just have a moment of silence for the students uh the kids that was in Texas and other places. So, if we could just do a moment of silence for those children and the families. Thank you so much. We're going to continue to pray for them because it could have easily been us, but we're so grateful and blessed that our kids are, you know, still here and um doing great things for Hope County. So, uh we're glad to be
004here and at this time, uh any board member have anything that they would like to say? Okay. Thank you. At this time, I'll return it over to our superintendent, Dr. Kendall Fails. Thank you, Mrs. Flucation. We had a a fabulous graduation today. We graduated 20 students today at Turlington High School students. Um students were very excited. Uh it was a good atmosphere. Um, you can feel it in the air. The parents were very happy and and and I was happy with it, too. I was happy that it was studentled. Always like to see the graduation when they when they student led. And it's just always amazing and exciting to see the parents out there um when the kids walk across the stage. There's nothing like it. I I really enjoyed that. summer. We're about a
005month and a half, a little less than a month and a half before school starts. And we're definitely getting ready. Summer doesn't necessarily mean vacation for us. It means that we got a lot of stuff we have to get done in a short period of time to get ready for that first day of school. So, the summer um cleaning is going on right now, a lot of summer planning, a lot of moving parts to be ready for that first day. um getting teachers hired, um getting staff in the right places, um a lot of um training going on, make sure people are ready for that first day. So, we're definitely um looking forward to that. The fourth and fifth week of August, we have our summer leadership. That's when our administrators come in and well
006they're already here but we have our big uh administrative retreat where we uh talk about the upcoming year strategize talk about different policies and um things that we would like to see um that's going to be on the fourth and 5th of August Monday and Tuesday. So we got two whole days of information um to make sure that we start on the right foot. Also, uh the team we're working on, we hope we have it ready by the end of the month, but we're working on the state says we have to have a cell phone policy. So, we have been talking about that, what that looks like. Uh we have to have something in place. So, uh start next week, we'll sit down and uh we've had some conversations about it, but next week we'll
007start putting some things on paper uh for review for the next time that we get together. So, um, that's that's a big to-do and we'll we'll possibly have a survey with that, uh, new cell phone policy, a a proposed cell phone policy that we're that we're planning. Very excited today to learn that one of our students, ours from San Hope, Allison Plant, was in education North Carolina. Had a nice little spread in there. That's nice. So, we I shared that with um staff today. Um just shows what students from our students from RA North Carolina can do. And she's headed to North Carolina State. She's going to become a Wolf Pack Wolf. Um be a member of the Wolf Pack. So, um it's always great to see your students perform well and move on and
008do great things. That's what this is all about. student success. So, um the the grunt work is being done right now to get ready for the first day. All right. Thank you so much, Dr. F. At this time, we have public comment. Turn it over to attorney. Um we have one individual who signed up for public comment tonight. Um T Sanders, you'll have three minutes if you would like this. Three. I had two. Let me take my time. I like that. Change that. Okay. Good evening everybody. Um, so I've been thinking about what I want to say and stuff cuz protocol protocol protocol. So, um, since the protocol has already been set, greetings. Um, I want to say my oldest son graduated last year. He's a 2024 county graduate. And um he also attended uh
009which was like a Olympia uh competition last year called NAACP Axel competition. It stands for academic, cultural, uh technological, scientific uh Olympia. Um and he's actually some show and tell. He's actually the very first state of North Carolina actual champion for culinary. Now, with this, he was able to go to Vegas last year and compete nationally and came in third. Whoop whoop. Um, right now he's currently, he's a rising sophomore at Johnson Wells University, studing uh studying dual culinary with business entrepreneurship. So, um, he'll be graduating with his associates next year and then continuing on for his business degree. And he was a pretty decent student. He was a great uh he had great involvement in a lot of activities. He was a decent football player. He was a decent wrestler. Um but what we're
010talking about today or what I'm bringing attention to today is his involvement with CTE. I'm going pull this out too. So, I have another one, but he took that one to school. Um, and so with that participation or with that involvement, right now he's at Johnson and Wells, and with through that, he's now working with the NAACP as a vendor um because they have that competition in uh Charlotte this year. So, now he's working as a vendor, a paid vendor through that program. Not only is he working as a vendor, he was able to u secure my baby son a job also. So, they're working or they got a contract to work out there and they're getting paid pretty decent money, more than I'm making for the days that I'm not working. And so, um,
011I'm excited about that. I'm excited that this wrestler, this football player, you know, he was a part of something new. It started here, you know, through the CTE program, the helmet program. And with that and it and it brings me to what I'm here tonight to speak about is that this year and maybe some of you know some of you don't know those out there in the TV land is the 10th anniversary of the taste of hope competition. All right. So 10 years, this program, this competition, this avenue um that's been making our students, our whole county students competitive statewide, nationwide, so that they're able to network, they're able to get jobs and not only get jobs, they're able to pull other people into those jobs. And it started with this program, right? And so
012tonight, I'm here to bring awareness to that program. Time is up. Great. Takes the vote. But it was good though. Thank you so much. At this time, we are down to the consent agenda. We have two items on the consent agenda tonight. The first one is the minutes for June 9th, 2025. And the second one is school board policy second read. Can I get a motion to approve the consent agenda? Yes. Anyone don't have any questions on? Yes. Madam chair, I move to approve the consent agenda. Second. Okay. The consent agenda has been the motion has been made to approve the consent agenda. It has been second. All in favor of approving the consent agenda say I. I. Any opposers? Okay, thank you so much. We're going to move right along to construction updates. Let
013that get pulled up for y'all. It's kind of going to be in two parts because you have some items under your action items, first two items that we'll talk about that time and I'll give a little introduction to those during this if you'd entertain that. Um, so it's been a while since I've seen y'all and I apologize. Uh, missed one due to uh, as we talked about my daughter's wedding, the other one to our anniversary and uh, both of those I could not be here. So, it is nice to be in front of y'all again uh, here to give you an update on the school. We've seen a lot going on out there uh over these past weeks and months. It's getting exciting out there because we're getting closer to a phase we like to
014known as dried in. So, a lot of interior work will be able to take place quickly at that point. Um so, if you just to walk you around the building quickly, next slide. At the front entry, you see this from the roadway. Uh right now today uh what's on the right there for the administration wings all covered with the insulation masonry scaffolding on left and right of that main entry. So the brick work is continuing around as soon as they get to the end of the left side of that image the brick work will be done on the building. Next slide please. That's just where it was last week. Uh coming around the gymnasium there in the top image and uh you see all the scaffolding work there for that. getting that ready to have
015in. You can see they already got the windows temporarily sheetated out uh to keep the water out and be ready to condition temporarily inside. Next slide, please. This is the classroom wing uh that does not get brick at those yellow areas. That's a stucco kind of finish in those. Uh so they're out there on site getting it primed and ready for tying in with the masonry at that point. And you see again see how all the windows have the plastic in there to keep it dry on the inside. Next slide please. And again coming around uh from the building there uh next to the entry you see that purple on the right. So this on the bottom part there that's your EC classrooms right when you if you remember on the floor plan you come
016in the building to the left those are the first classrooms you come to. Give you an idea. Next slide please. Roofing. a big part of drying in. Uh they've been out there as often as they can. It's been rather wet and rainy uh lately these past weeks, which has limited uh the time they've been able to be up on the roof uh getting the membrane down. Uh they've been making great progress out there working long days when the weather permits. Uh so we're excited that the classroom wing and uh the central common area is pretty much almost like 95% roofing dried in. Next slide, please. And uh this is kind of boring, but to us it's exciting because now uh anything that goes down a drain has a place to go. The sanitary line is
017completed. Remember, we had to change that to run it behind the stadium there, behind the bleachers, all that work is done and they're just back there grading it out this time in this photo. So, happy day. Next slide, please. and a lot of disruption going out there now. Uh roads are being closed. Uh the school road they getting the turn lane in installed. So that'll be done before the uh return of students for the open house. Uh and again on Bethesda that road is closed. The surveyors have been staking out the demolition of that road and where new footings are being installed for the canopies. So a lot of work going on at that area. They're going to start also putting the stone in the curb and getting ready to pour for the drop off
018parent uh drop off pickup loop in front of the new school. So, you'll also see that going in here in the next couple weeks. Next slide, please. Inside the building, uh this is one of the science labs. Uh the metal stud framing is up. The wood blocking is going in for the cabinetry to attach to. Uh you can see some of the plumbing lines coming down for the sinks uh down the walls and overhead. Next slide, please. From the science area looking back towards the classroom wing, uh you can see the framing up in place. Uh you can see the openings to the left that will look down into the gymnasium. Uh so lot work up there now with the infrastructure, the support of the plumbing and everything's going on and moving. Well, next slide
019please. give you an idea the interior. Uh Mr. Castellan, he's been out there a couple weeks ago. I can't remember when it was like two weeks ago. Is that right? 17 June about two two and a three weeks ago. Uh so it's even changed since then. So but to give you just a feel for the spaces again out there. So this is looking down over where your future board meetings are going to be held. To the left is the platform there. And this is kind of like the seating area extended from the cafeteria towards this main area. You can see the wood glue lamps overhead with the roofing in place. Next slide, please. Looking in back towards uh that same area if you were coming from the classroom wing and the gym there in the
020background. So, good sense of scale of space. It's starting to feel like more like a building with all the lifts and everyone out of the way. Next slide, please. Looking back into the commons area, uh you can see the first set of stairs you come to in the background. You can see the learning stairs there. You can see the classrooms from the second floor on the left. And that's the guidance suite on the right. Next slide, please. And this is looking from behind the learning stair back that same direction. So you get a sense of scale that space of that large open commentary. It's a very exciting, invigorating space. And once it's filled with students moving about, that's going to be quite exciting in there. Next slide. Coming around the back of the building, they're
021finishing up the brick uh around the back corner where the science labs are uh located in that area. That scaffolding, I think, is starting to come down to start coming down today. Next slide. So, the schedule remains as it's been. Um looking again to have the building uh completed about March uh here in 2026 coming up. Uh again getting in position and everything ready for furniture deliveries and arrangement setup and then Hope County Schools occupying the space about mid June soon as classes end and staff has everything boxed up ready to be moved into the new building. Um it is still following the schedule. Everything is looking good. Uh we'll be working closer as the new school year starts with uh school leadership and everyone out there on a process to identify what's getting moved
022and where it goes to because it's a lot of shifting. You're going to have some uh classrooms moving to current existing classrooms and then some classrooms come into the new classrooms. So there's going to be a big shift on the campus and we want to make sure we have it all laid out, make it as stress-free as we can for all the staff. Next slide, please. So the budget uh just the highlights, you know, about over uh half the contract amounts been paid. Uh so they're timeline, they're actually further ahead of that uh as far as that goes. So that's always a good thing. We want to make sure they're always having the uh required withholdings from payments as well as maintaining the schedule with the payments. Currently, the contract contingencies uh about almost 58%
023of the contractor contingency, the design contingencies come down a little bit about 137% and the owner contingency has grown by about 35%. still very healthy uh in the project considering where it's at right now with all the dryin work being completed, the utilities being completed. Uh so very high level of confidence with the remaining contingency amounts which is just over $1.7 million. So we have another potential impact we're evaluating and this has been shared previously with the board of under $800,000. So that still leaves about $970,000 remaining should that amount be the final amount. So very healthy right now on the budget. If you wouldn't mind opening the uh financial uh slide please. So just to remind the uh areas that are highlighted in a uh I think it's a yellow color under column E
024those are the numbers that have changed since last time. These are expenditures such as pay applications from the contractor any dispersements contingency and any other consulting engineers in the project. Uh so that tracks it from where you have again the budget amount in the first column you have the allocation of the funding into the second column in column C. Column D are those that encumbered through contracts and column E is your expenditures and then F is remaining from those uh encumbered. The last column is unencumbered. These are funds that have not been assigned to anybody. No PO issued uh no contract issued for them. So, uh, highlighted under column D in blue is the commissioning. This is something you'll be hearing about under your action items. I place that in there just as a reference
025for our discussion later. Uh, it had a budget of $250,000 for commissioning engineers. Uh, it actually has come in after the selection process and negotiating with the engineers to just over 116,000. that leaves about $133,000 uncovered that's available. Uh so just to help you read through those charts as you get them. Uh so when we talk about uh under the action items some of the amendments and contracts, I'll just reference back to this so you all can understand and see where the funding is as it was approved and assigned by the board back at the beginning of the project. That's the update. Uh if you have any questions regarding this, happy to answer them. And of course, hear from me again shortly. Madam Chair, yes. I would like for him to go with um line
026item G again so that we can be clear. Yes. Um so line item G. These are unencumbered funds. So uh I give you an example here. Uh can you open that again, please? Just so everyone can see it. So um if you come if you look at the amount that's allocated let's look at um for example what we'll be talking about soon with the commissioning agent. So, under commissioning on the left side, you can see under column line uh C, $250,000 has been allocated for that line item. Under column line D, uh what's going to be presented to the board is $16,600. So, there's a difference there. uh the full the amount that was allocated is not going to be fully encumbered and used. So that in column line G is what that difference is.
027There's $133,400 that is not going to be used for the commissioning agent. So if we add up all the encumbered in that block from land surveying down, there's just over $186,000 that is unencumbered currently. So these are savings throughout the project basically. Um there's in the next block down you can see technology and comp for computers. If you go to the far right, unencumbered is 2.5 million because nothing's been done with that yet. The POS have not been issued, contracts haven't been issued for anything there yet. Those are one things we do at the end because technology changes so fast. We don't buy those early in the project. So those will be starting to change in the next months ahead. You'll start seeing that number change. So the unencumbered is basically savings to date if
028that makes sense and it becomes funding available to the board of the project. Okay. So I'm just trying to understand madam chair not okay in I guess remaining in F and it says 30,000 I don't why is that not in the difference is not over like the 237,000 and then the band is highlighted like why is that not in the the line item? So you're referring up to the top of the contingencies. Mhm. uh those are in the contract right now. So that is fully encumbered at this time because those are under uh the contract of MECON and J and K. It's not until the project is closed out if there's any balances that they will be able to be identified. We do not have any change orders to the contract with Metcon and J&K.
029Uh there hasn't been any contract additions. There hasn't been any contract removals to their scope of work that way. The contingencies in place have been for items that have been uh emissions errors and changes by the owner within the confines of the contract and the allocations or reimbursements identified in the contract. Does that help? No. Okay. Um the topical portion doesn't have an unencumber right now basically because the contingencies and the contract are all one number. I broke out the contingencies separately so that the board can be informed of the contingencies expended. They're like allowances in the project. That's a contingency. So there's the three groupings of them and those were in the uh board proof contract with them. And so I include that here just for purpose of tracking. At the end of the
030project, any differences deltas will be addressed through a change order. If there's any savings, those will be identified in the unencumbered and removed from their contract. Can I ask a question? Yeah. So for the UN unencumbered like you said commissioning the one 33,000 and you said that's savings we can do whatever we wanted to if it's you know what are we going to do with that? If it's savings and you're not going to use it for what it's supposed to be used for. that is going to be discussed under the action items because one of the items before you is a amendment to the material testing special inspection. Some of that a little bit of that's going to be uh requested to be assigned to that. You're still going to have that block of savings
031and those could be for anything uh that the board decides that they want to do with this project. Um it could be as an example if there's any opportunity to do uh modifications or updates to the remaining campus uh to the services to that anything like that. And we'll be working with staff. We monitor this uh every month as we track through because we do have a list of some items and things that have been stated prior by the board and by staff as if funding is available to do this. And at at the appropriate time with the project when more known are coming and a lot of those are narrowed in that's when uh recommendations will be brought to the board and discussion about what is the board's desire. Okay. Does that help? Yeah.
032Okay. Any more questions? M madam chair if I can just have a few seconds. So, uh, yes, uh, John is correct. 17th June, I was given a, um, a walk through. Um, I've been asking to do a walkthrough for a few months, but then I became available on the 17th of June. Uh, Dr. uh, Hunt was there. Kesha, I don't remember her last name. It's not the Kesha we remember this like she was like the manager on site. And I I gotta tell you, this pictures don't actually depict what I saw. This thing is ginormous. I I felt like a little ant when I went inside. It it's just it's coming together and just the pictures I saw, it just completely changed from from uh June the 17. So when we all go as board
033members together, it's going to be we'll set a date cuz we definitely want to do that. Please do. We welcome the board to come through the building of course anytime. That'll be a great opportunity now, especially as you saw from the photos being dried in. Uh it' be great to get you in before drywall starts because that's very messy and in the way to help you run through it just like uh Mr. Castellan is able to as soon as he can we welcome. Okay. Any other questions? Okay. Thank you. You're welcome. Next we have the media accreditation. Uh good evening madam chair, vice chair, board members, superintendent bails. Uh this evening I stand before you all to present whatations are being reviewed. [Music] to the next. Okay. Um every uh six years uh school district
034have to go through accreditation uh review uh if they want your school district to be an accredited institution. Next slide. Accreditation is a continuous improvement process that helps an institution improve teaching and learning. Also one of the other reasons important to have your institution accredited if you offer AP courses and honor courses. In order for those courses to be accepted by a university, uh they have to come from a school system that has been accredited. Next slide. Okay. So, there's a lot of components that we had to uh uh jump through uh to get our district uh accredited. And so, it's a huge job definitely not fit for one person. So, we broke up into teams. Uh and you can see uh student performance analysis was conducted by Miss Hammonds and her team. Stakeholder feedback
035analysis, Dr. Hunt and his team. Uh learning environment observation analysis was myself and my team. And we had to compile data sources and look at information. We had to rate ourselves as a different uh district in uh these areas. Uh we had to compose our findings, prioritize and then come up with theories of actions on how we was going to address everything. One thing that we had to do as a group, we had to agree to approach the process and analysis reporting with honesty and transparency. Next slide. Uh also a part of this process was the executive summary completed by Dr. Foronberry and myself. Standards uh was a large component of it uh completed by Dr. Rams and her team which consisted of culture of learning uh leadership for learning, engagement of learning, growth in
036learning uh Dr. Foronberry uh address the asurances and complete the accreditation portfolio. Next slide. uh after they looked at everything that we submitted to them as a team from Cognita uh they uh discussed our summary of findings and these findings here were some of our noteworthy practices. Uh the area of leaders and staff prioritize supportive practices, policies and culture uh that promote student success. the institution's uh intentional focus on a positive learning culture aligns directly with the stated mission and vision was a positive uh practice that we are doing here in the district. Another one was leadership optimizes recruiting, supervising and evaluating professional staff and cultivates leadership among stakeholders to establish a strong learning culture. The institution's documented processes ensure that diverse stakeholders are engaged and supported throughout the system which address standards 9 and
03710. Another uh plus for Hope County School District is the district optimizes multiple sources of formative and summitative data to measure district and student progress. The institution's use of systemic protocols that include multiple data sources helps track trends, set goals, and demonstrate progress within the institution. uh that focus on standards 24 and 30. Next slide. Uh continue with the summary of finding. These are our areas of improvement for the district. Uh formalize and evaluate the student learning environment to ensure it is enhanced by diverse resources and perspectives so that students may take ownership of their learning. Address standard 15. Uh also a area we need to work on as a district is to implement processes to promote student voices and responsibility to support academic and non-academic skills which focuses on standards 18 19 and 23.
038So as a school district we have three years to work on uh the areas that need to be improved. uh they would reach out and make contact with Hope County Schools and then we would uh present to them what we have been doing to accomplish uh improving those areas. Next slide. Okay. the index of uh education quality. Uh this is the uh measure of overall performance and that's the rubric that they use. Uh the average when they are u accrediting and going through the process of uh grading different uh school systems the average score is a 296. Next slide. This is Hulk County score and I appreciate the hard work of the team uh and it took a lot and we had to meet quite a bit but I appreciate everybody pulling through. Uh I
039would like to share these words here from Cogna. We are delighted to inform you that your institution has been awarded accredited status by the North Carolina Association Commission on Accreditation and School Improvement. uh the Northwest Accreditation Commission and the Southern Association of Colleges and School Council on Accreditation and School Improvement. The three listed regional agencies provide your institution with a highly regarded accreditation that is recognized throughout the world. This action was confirmed by the uh Cogno Global Commission on June 26, 2025. Our plaque and certificate would be received in the mail. Uh next slide. Any questions? [Applause] So Dr. Cloud, so within three years, Cognney are going to they're going to look at your standards 15, 18, 19, and 23 to see if you guys worked on it. That is correct. That is correct. And
040we will be working on that as a collective group. Any other questions? Thank you, Doc. That was a good job, team. All right. I like that. All right. At this time, we have the vacancy report. Good evening, madam chair, board, superintendent spells, guest again. Good afternoon. Good evening. Tonight, I would like to present our vacancy report. This is report as of July 7th, July the 2nd, 2025. Um based on our report as far as our vacancies, our total tonight uh is 79.5 the 0.5 because we do share we will be sharing a teacher between Hawkeye and McLaughlin. Um so it's 79.5 positions a available uh that's 65.5 for certified and classified 14 positions available. Compared to last month it did increase a total of 16.5 positions from last month. Any questions? Any questions? Okay, thank
041you. Keep working who hard to go get them. Uh, at this point, we're now down to the financial month today. Good evening, Madam Chair, vice chair, board, superintendent, and guest before you to present our monthly report. We have them listed by school fund. Our state public school fund, the balance 2,751,3129. Our local fund $4,29230. Federal funds $2,768 2,768,459.82. Capital outlay 43,87430278 child nutrition 85,55357 our fund 65,32256. Our fund 8 is 370,7739 with a total balance of 49,869 95024. We will have these there's an action item um where I will request to um finish up the um amendments for 2425. So we'll have a breakdown if that's approved once that's complete. Any questions? I have a question. Yes. Um is the school project um anywhere in here? Yes ma'am. capital outlet as well that would also
042house like our um iPad and Chromebook refreshes. Any other questions? Thank you. At this time we are down to the action items. The first one is the construction commission agent. and uh Dr. Hunt's absence here. I'm standing in for him to present to you the uh contract for commissioning agent services for the new school. Um this uh ser these services are required by the North Carolina State Building Code. We are having them perform the code required work to be done on commissioning the systems in the building with making sure we have an emphasis on what's referred to as a building automation system. This is the control system that controls the automated lighting, all the mechanical components of the building to make sure everyone stays comfortable in the building. Uh so again, as I discussed in
043our previous update, this comes with a savings uh from the $250,000 line item itemized uh budget and for the services fees of $116,600 with a unencumbered remaining funding availability of $133,400. There was a a request for qualifications issued. Previously, eight respondents came in. Of those, uh Dr. Hunt staff uh design team and I reviewed them all, ranked them, and so CMTA came out as the best qualified of the respondents and we then negotiated with them and worked with the board attorney on the agreement. So with that, uh, Dr. Hunt, if you have anything else, no sir. So Dr. and I are here to answer any questions you may have. Any questions? Madam Chair? Yes. I move to approve the uh construction commission agent contract. a second. I second. Okay. The motion has been made to
044approve the construction commission a it's been second. All in favor say I. I. Any opposers? Opposed? Eyes have it. May we move now to the construction special materials amendment. The uh amendment for material testing. You'll recall uh back at the beginning of the project, we went out with qualifications for the required testing of materials and special inspections of elements such as welding on the project site. Uh Terracon uh consultants was selected and awarded the contract for the work. Uh project has gone well. They've done a great job out there. uh any items that they found that needed that did not meet the qualifications established by the project specifications or by the industry standards contractors corrected and they were retested and found to be approved. It's gone on very well in the project. Uh however, there
045has been some delays with the sequencing and construction which caused them due to weather and other elements them to have to extend their time of service for certain elements and items that they were hoping to do concurrent. And so with that, working with them and negotiating with them on a amendment to their agreement uh for finishing out the balance of the project uh which really enco encompasses the work finishing out the roadways uh minor items with the building and the soils and testing once a demolition of the campus is complete. Uh $38,12.50 50 cents in additional service fees for them. This funding is available in the project as we discussed through the current un unencumbered funds identified at $186,237. And there are also going to be contractual obligations from MECON J&K for any cancellation of
046tests and any retest of anything that failed, which is approximately currently at $11,140. So in the end, the net impact to them would be $26,872. However, for the amendment purpose, we have to go with the contractual amount until the funding is removed from the Metconj contract. Again, this has been reviewed with the board attorney and Dr. Hunt. Is there anything else that I might have missed? I'm not sure if I covered it. Repeat the last part about Yes. Um, there will be an amendment to the contract. Uh if the board recalls the contract with mechan J and K early on very on early in the project during the design had some blanks in there some to be determined and other elements and items in there because at the time they were not known. So we've
047been working the board of attorney's been working with everybody and getting all those finalized and those little additions. So, in that any retesting that Terracon has had to do, say for example, um this weld's not filled all the way and they had to come and contractor grind it out, redo the weld, and then Terracon has to come and inspect it again. That's a retest. any cancellations such as we need you down here to uh look at the wall reinforcement and then they get on site and they say we canceled that today. So it's a trip delay pretty much. Any of those will be charged to Metcon JK in their contract. Currently those amount to just over $11,000. So the net are they aware of that? They they have been informed of this. Yes. So the
048net impact will be 26,800 and change. However, because it's a contract, we have to do it for the full amount until the funding is removed from the Medcon JK and used to pay the Terracon and then settle that in the difference. [Music] Grace, you work Brandon McFersonen in our office um has been working on this because he has much more construction experience, but if you guys have specific questions for him that I can I can follow up on regarding this. Um but um Brandon and I's conversations is we need these testing services due to delays and things caused by you know con just general construction. You know there are cancellations. some of this money that we are allocating to this will be paid from the Metcon JK um contractors. Any other questions? I I have
049a question. And so Terracon would come down here just just you know enlighten me would come down here and and then their trip will be cancelled or and the contractor calls them and says we're going to have a concrete pour and you need to be here. Okay. So they need to be here for the concrete pour to get a sample and do everything. Then they get down here and they said we canceled that pour today. they have to turn around and go back. That's why that's why it's on the it's incumbent upon the general contractor to make sure they're clearly communicating every time and without anything provision in there. They could just perpetually keep this cycle going. So, any other questions? All right. A motion. Madame Chair, I move to approve the construction special materials
050amendment. The first amendment second. I'll second that. Okay. The motion has been made to accept the construction special materials amendment. It's been second. All in favor say I. I. Any opposers? I oppose. Okay. eyes have it. Thank you. At this time, we have the mascot you is anybody going to present on that or Yeah. Uh Dr. Hart is okay. Anybody have any questions about it before we make the motion? M madam chair, the only question I have is on uh uh if you open both documents, the second document, the one that says Buck Diner, uh it doesn't say B. Uh the one page it has an image. Um this is not our it's not this is their current Okay. So, I was wondering if this is what because the when I read the document, it
051just seemed like this is what we approving. Yeah. You'll find what you guys would be approving on the first document, the multiple page document under schedule A. Okay. Yeah. Yeah, I have that. I I just it was kind of it was kind of confusing. M. Okay. I I don't have a question. [Music] Can I get a motion to approve the mask? Madam Chair, yes. I move to approve um using the U Der using mascot use. I second it. Okay. The motion has been made to approve the mascot use diner. It's been second. All in favor say I. I. Any opposers? Thank you. Next we have the AIG plan. I think Miss W, she presented last week. Do anybody have any questions or concerns? Okay. Can I get a motion to approve the AIG plan? Madam
052Chair, yes. I move to approve the whole county school system AIG plan for 2025 through 2028. Second. Okay. The motion has been made to approve the AIG plan for three years 2025 to 2028. It's been second. All in favor say I. I. Any oppose? Okay. Thank you. EC contract and Dr. Mloud uh Miss McCloud Harris presented on this um last month. This is for our deaf and heart of hearing services. Um and it's a contract you guys have used in the past. I get a motion to approve the EC contract. Madam Chair, I move to approve the EC contract. Can I get a second? Second. Okay. The motion has been made to approve the EC contract for all American interpreters for death. Um, and it's been second. All in favor say I. I. Any oppose?
053Okay. Thank you. Next is already that was shared last time also. Is there anything new to be added to this already that we didn't hear last time? No, ma'am. Not at this time. We're still moving forward with purchasing just part of it for schools and the schools are going to take care of the additional part um for their schools due to funding. Okay. So, we just spoken on the curriculum, correct? For math. Yes, ma'am. Okay. Can I get a motion to approve ready math? Madam Chair, I move to approve the I Ready U contract. Okay. I get a second. Second. Okay. The motion has been made to approve the written contract and second. Um, all in favor say I. I. Any opposers? Okay. Thank you. Physical year 24 2024 2025 amendment request. Good evening again.
054I I am before you to ask uh and recommend that we have approval to complete our amendment for school year and also that you approve the use of our continuing budget resolution which is the budget that we will use until all the state releases our other funding. Okay. Any questions? Anyone? What were your amendments? That's where we're um reconciling all of the accounts where we break it out in 5,000, 6,000 where we normally break that out for you. We're still finishing those up. [Music] Okay. Madam Chair, I move to approve the fiscal year 2024 2025 amendment request. Okay. Okay. And the continuing budget resolution which will allow us to operate until the state releases the money. I'm just reading. Right. Okay. Can I hear a second, please? Second. Okay. The motion has been made to
055approve the fiscal year 2024 2025 amendment request for the board me and the continuing budget resolution. All in favor say I. Any opposers? Okay. Thank you so much. at this time we have the superintendent evaluation report. Um yes so um in order to conduct Dr. Spell's evaluation following his I guess year and a half now with us um here at county schools um the board is must adopt the instrument so the evaluation rubric by which it will be um assessing Dr. Spell's performance in his first year. Um what is before you today, what your policy allows you to use is the standard um uh rubric published by the state board of education for the evaluation of superintendent. Um so um in order to get this process started, first step is for the board to adopt
056and approve what instrument it'll be using. Um if it would like to use something else, um it can certainly do that. Um but this is pretty standard across um the state that that this is the default instrument that's used. Okay. We got that. It was sent to us, you know, three days ago. I hope everybody had a chance to look at it. Me personally, I think that we should use it because some of us on the board are new and um this evaluation process is already set up for us and we can actually go through it and um see the things that Dr. Spale has done or haven't done. So, can I get a motion to adopt the superintendent um evaluation rubric? Madam Chair, yes. Move to the North Carolina, sorry, the North Carolina superintendent
057page. I move to approve the North Carolina superintendent evaluation movement. Okay. Second. Okay. Motion has been made to uh use the North Carolina superintendent evaluation uh process. Has been second. All in favor say I. I. Any opposers? Thank you. At this time, can I get a motion to go into close session? Madam Chair, uh I make a motion that we go into close session on North Carolina D statute uh 143 31811 to uh prevent the disclosure of confidential personnel and student matters to consider matters relating to initial employment of individual employees and to consult with the attorney uh to preserve the attorney's client privilege. A second. Okay. Motion has been made to go into close session. It's been second. All in favor say I. Any opposers? Okay. Thank you.