001to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thanks for >> So at this time, uh, all board members will be signing the code of ethics. >> It's in my folder. >> You're about to be adopted. [Music] There we go. And then back to [Music] You got battery charge back drawer. Thank you. [Music] do this. >> Dr. J need a charger, too. [Music] Go ahead and keep on moving. >> Do I have a motion to approve tonight's agenda? >> Second. >> All in favor? >> Okay. Do I have a motion to approve the draft minutes from the regular meeting on June 24th, 2025? >> Make a motion that we approve the open session minutes from our meeting on June 24th, 2025. >> I second that motion.
002>> All in favor on to the information section, superintendent report. >> Good evening, chair and board members. Welcome to the 2526 school year. By the time we meet again, school will have already started. The first day for students is Wednesday, August the 13th. We are well prepared to invite students into our buildings, but we still have a couple vacant exceptional children's teacher positions that we must fill. Right now, we are offering a $2,500 sign bonus for EC teachers and JCPS. It is well advertised, too. This week, our district and school leadership staff is gathering for the summer planning meetings. We eagerly welcome new faces and familiar faces in new roles this morning. We are also working together to learn more about the Cherokee culture in efforts to connect with the families and students we serve.
003Today was our first day and we learned much while connecting with each other. We visited this morning Okanoly Village um all of our district leadership and school leadership. So it was a real opportunity to learn about culture and the arts and their history. So it was very good. I also want to remind everybody that the back to school bash is taking place on Saturday, August the 2nd. So that's just 10 days away. That'll be from 10:00 a.m. to 2:00 p.m. at the Koi Recreation Center. This is a free event intended for JCPS students and families. All materials are available at no cost while supplies last and students can also receive haircuts. A free meal is provided for everyone thanks to generous donors in our community. We are still continuing to collect donations of book bags,
004Crayola crayons, notebook paper, and pencils. Um, just as a side note, we're planning for about a thousand students this year. So, we hope we have enough supplies for all of them. Monetary donations are still being accepted through Wednesday, July 30th. If you would like to donate, please contact Emily Buchanan or Core Fields or myself. The fall athletic seasons are underway and many student athletes and coaches are ready to begin. I'm always astounded by the amount of time and effort our coaches put into ensuring student athletes have the very best experiences. And finally, a word of thanks to the Jackson County Board of Commissioners. They have generously agreed to support the nocost meals in JCPS again this year. And that means that all students receive both breakfast and lunch at no cost. Additionally, they have provided
005funding for supplement increases for all of our staff and given a large funding source for JOTC. We are very appreciative of their support. I know it's a short report, but a lot of things have been happening, but not many student things happening at um throughout the summer. So, I'm looking forward to school starting in just a few weeks and what's happening for the new year. Thank you. >> Thank you, Dr. S. Up next, we have Christy Walker with a preliminary list of student support organizations. >> Board members, um you will find in your board packets a list of SSO organizations or student support organizations for this upcoming school year. Um those contain the point of contact for each of those organizations that will be operating in all of our nine schools. Um if you have
006any questions, I'm happy to answer those at this time. I'll bring the final list for your review in August. >> Questions? Thank you. >> Thank you, Christie. >> Christiey's next. >> Next quarter. >> I thought I was reading that correctly. So, the fourth quarter audits are both for just the internal audits of our all of our nine schools and then our Bank of America PECARD audits. And neither one of those showed any fraud, negligence, or um findings of any kind. We also have a external audit with Anderson Smith and White going on and they have also completed the audit on random selected schools and again they found no findings. So I'm pleased to report both of those to the board tonight. >> Yay. >> Very good. Very good. Thank you. >> Great. >> Up next
007is Megan FS with the Big Brothers and Big Sisters memorandum. >> Hello. Good evening Dr. Ays and members of the board. Um, so I am here tonight to talk with you both as a representative of Jackson County Public Schools, but also as a council member of Big Brothers Big Sisters of Western North Carolina. Um, and just to share with you a little bit about the work that they've been doing with our students and in our schools. So, it's been a really robust working relationship for over six years and we decided we really wanted to formalize the way that we refer students and share information um, in the way that a lot of our surrounding counties have formalized that. Um, and so not only am I a council member um for the Jackson County branch of
008Big Brothers Big Sisters, but I'm also a big to a little sister. Um, and if that is something you any of you are interested in or anyone in the community, I strongly encourage you to ask me questions about that experience um and learn more about it. Um, so there are approximately 21 paired littles currently in Jackson County public schools and there are 31 littles waiting to be matched. Um, so there are a significant number of students who really need a strong mentor in their life. But one of the really cool things about Jackson County Public Schools and Big Brothers Big Sisters is that we have a high school bigs program. Um and so that takes place where a high schooler is identified or nominated or interested and is then trained to be a mentor and
009is assigned to an elementary school little. Um and so that is taking place in some of our schools. We have 11 bigs that are paired with littles. And so that is just a really wonderful way for both students to benefit from that relationship um and to to give back to the community and and develop those relationships. So, I am here to answer any questions you might have about Big Brothers Big Sisters of Western North Carolina and how we work with them. There's no need to vote. This is for information. But I thought you'd want to know. >> Yeah. >> Um I in reading that um I was interested, Megan, in it said that the high school bigs that they could meet during school or after school. >> Do some of them meet actually during the
010school day? >> They do. They do. So, some of our campuses really are conducive to that. If you think about Smoky Mountain High School and Fairview Elementary School or Blueridge Early College and Blue Ridge School, right? Um we have bigs and littles that are very close in proximity. And so if a high schooler has a free period um then they absolutely work with the the school that the little belongs to to ensure that that time of day works and they set things up and yeah, they read with them, they um play games with them, they engage with them during the school day. Now I know up at Blue Ridge Community the Big Brothers and Big Sisters is a very robust program and is are they interacting in the schools with this separate? >> So lots
011of people really confuse the Boys and Girls Club and Big Brothers Big Sisters. They sound very similar. >> Okay. >> But Big Brothers Big Sisters is very active in the um Blueridge community. Um our >> I want to make sure I get her title right. our regional program director, Danielle Hernandez, um is local to that area and she's actually a graduate of Jackson County Public Schools. She shouts out Dr. Dillard for um really impacting her educational career. Um and so they are really working on moving toward the Silva area. That's why the Silva can council has been more um formalized in the last year or so. >> Okay. Thank you for that clarification. And and then I had one other question about um it it mentioned that there was no economic no money or anything
012involved. It's free to students and it's free to our school system. >> Absolutely. Yep. >> Okay. >> What is the qualifications for a high school student to be involved in that? Like is there age? >> So that is a really good question and I wish that Danielle had been able to be here with us tonight. I asked her so many questions today trying to anticipate what you would ask and I don't know that one. >> Um I know that you have to be an enrolled high school student and able to commit to a year of being a big to a little. Um and I'm not sure what all that process is. I know for a big it was very um indepth. There were background checks, there were interviews, they had to interview my loved ones.
013Like it was it was very in-depth. Um so I imagine it's very very thorough for high school bs as well. They do a screening of grades. I know that. Um they also look at their schedule. I can think of one particular kiddo right now who is a Smoky House student who served a Scots Creek kid um this past year. But you have to have a good attendance record. I don't know what the grade or GPA might be. But then you also have to have the agreement and formal signature of the principal who is recommending you. So there is a process and they are screened because before we started that last year I think I I asked like are they're going to get fingerprinted and go through that. I don't think it's that formal but there
014is definitely a screening process >> and if they're under 18 the parent has to agree the big to participate. >> That's that's good. Well, I noticed on the um the information you gave us that if it's the adults have to go through a background check and >> absolutely >> all those things which obviously is a good thing. And it mentioned at the end that they are sup they um there's somebody at the school that's supervising them checks in who is it different at each school or um >> yes so there's a different liaison identified at each school whether that is an administrator or a student support staff or someone someone is a a monitor of that connection and big brothers big sisters Danielle and her staff are closely monitored there are monthly check-ins monthly interviews
015that they do with both big and little to ensure that everything is still going really smoothly. They keep tabs on everything pretty closely. >> And during the day when our students are serving the littles, they cannot go into a room alone. They have to be in a like a media center or somewhere public and comment. >> That's good. >> Yeah, >> this is wonderful. >> Well, thank you so much and please feel free to reach out if you have any other questions. I appreciate it. >> Thank you. >> All right. Up next, we have Jake with Construction Projects Updates. I've had every single day somebody askked me where we're at with the middle school. >> Yeah. Well, let's talk about that. >> And it's not me. >> No. Yeah. >> So, yeah, just a few
016updates on some of our bigger projects and some of our smaller projects. So, yes, um Wes, probably the question we get most common is where are we at with the middle school? So, really the thing right now that's a lot of things is hinging on is a survey. Um and so uh it's a 58 um acre parcel of property we contracted with um actually the county did with Marty Owens Owens surveying out of Haywood County um because it's a full topo lidar you know they need to know demarcate every spring and wet area to be able to do all the designs and so we got indication from them uh late last week that they anticipated that we would probably get that this week. Um so we're eagerly anticipating that. Then that'll go into the hands
017of of course our architect. Um but then also um CDC, which is out of Haywood County, who's going to be the civil engineer for uh for the project as well. And so they can start figuring out how much earth is going to be needed to be moved in or out or around or whatever to be able to do what we need to do. So a lot of things hinge on um at this point we still would speculate whether it's a one-story building, a two-story building and three-story building um based on uh when we get the survey back. So we have had uh regular meetings uh very intent intensely working on Fair View and the bus garage. Um we are at the fund phase of what uh what the our uh contractor calls the uh uh
018what is it the engineered valued engineering um which means you know how much do you really want this this little thing and how much do you want that and um so we're in that balancing um to because the board has made very clear that we want a functional building um that aesthetics are um nice but not necessarily has to function. It has to do the things that we need to do. So, we're in that process for both it and the bus garage. We're in the early stages and so those have started to get some estimates on um and then working with the architect to try and um get those estimates to where they're within our budget to be perfectly honest, which we feel confident as does our architect as does the contractor that we can.
019Um it's just got some things that got to been got to be uh tweaked a little bit to get to where we need to be. plans for Swagen Mountain High School in Blue Ridge. Um we've gone through one round, really two rounds of sharing plans with the school, sharing plans with the board, um making tweaks. Um but the process for Smoky Mountain High School and Blue Ridge is getting to crank up more. So once they've kind of got Fair View and the bus garage, um now our architects are are focusing more and I believe we have some upcoming meetings with the architects to talk about those next week to talk about those specific projects. Um, and so those are our those are our big projects. Are there any questions about those moving forward that Dr.
020Ays and I could answer for you or get answers for you? >> I do want to add um if if you watch the com the last commissioner meeting um the county did purchase the piece of property that adjoins the 58 acres. that sits up on the hill and they purchased that so that we will now have uh better or maybe just access to old Koli road. So we're thinking about a service entrance off the back part of that. So >> it's the painter property. >> Old Keller Road or Locus Creek. >> Oh Ki Road. >> Actually off Old Co. It's the first property >> up on the hill. So they did make that purchase of I think a half an acre for the home which they're not going to use obviously and then maybe four
021to six acres around that. So that makes the um total about 64 acres of property that we have to uh to work with. And then um we did meet the week before last. And the question that keeps coming up, and I'm just going to say this out loud so everybody knows, are we going to meet the two-year deadline for breaking ground because of the $52 million grant? Um yes, we're going to meet that. We only have to break ground. And the way DPI has uh worded that agreement, it's very loose and very vague, but one of the things that um county manager Kevin King has worked with and talked with other districts, they've done erosion control projects as the first step, and that would then be meeting the requirement of doing some breaking ground. And
022obviously, we're going to have to do some of that. Oh, yeah. So, we might not see buildings being erected in 24 months, but we're going to see heavy work on that. But I wanted the general public to hear that, too, that we're going to meet that deadline. We're not handing back our $52 million. >> Yeah. There's there's a chance that with the survey and, you know, that that uh earthwork could begin um soon. >> Very soon. >> Yes. This this calendar year >> is our architect talking with the the Engles folks. So, so yes, particularly coordinating that, but then our architect and their civil engineer because at this point it's all in civil engineers hands, you know, talking about the sites. So, lots of communication there and we're hoping some cost savings that will come
023as a result of that. >> Yes. >> Do you know when Engles is going to break ground? That's the I get asked that more than I get asked. Why they ask me, I have no idea. But I get asked that more in this community. >> I get asked about the middle school. >> We've been told too that hopefully that both of those projects will be happening sooner happening sooner rather than later because we're going to need some soil and there's a very real possibility that the soil that Engles is getting rid of is going to come right over to where we need. So, I don't know if we're talking out of term, but it has been basically explained to us is the Engles wants to be supportive and so they're actually willing to move up
024their timeline to to do work to help support us. >> We have nothing official, so we haven't laid anything. >> This is just conversations, but uh county managers do an outstanding job coordinate all that. So, it's it's coming together well. >> Okay, Jake, I know you're glad to have me back. >> You betcha. >> The first question. >> Sure. >> What happened to the auditorium at Blige? >> So, there have been no decisions. um final decisions that's that's been made. Um >> but we have $15 million budget and so there'll have to be some hard decisions made. You know, whether or not um there's just hard decisions that'll have to be made. >> Well, I know about the hard decisions, but the comment that I'm getting is that's what they always do. That's what they
025always do to us. They give it to us and they take it away. So, all I'm saying is look for other options that could be subtracted and maybe we could share or something. I mean, I Hey, that's a big thing to lose. >> And we've talked about that just in our team because in general, the the meeting at Blue Ridge was the most well attended by the community and there was heavy talk about the auditorium, but in general there was more heavy discussion about the new gym. So when you're weighing what what the community and what the students and what the faculty want more >> students >> they want the gym more than they want the auditorium um in the in the notes that we have in the conversation but an auditorium doesn't fit into
026the $15 million budget as the first round of plans shows. Is there anybody else who has anything that doesn't fit into the first $15 million round? >> Other schools. >> Nobody else got $15 million. >> The totality of what's being spent at Blue Ridge surpasses all the other projects put together. >> It's okay. >> I know it is for you. >> So, but there's there's essentially at the Blue Ridge project, there's four components to it, right? There's there's uh a new gymnasium, there's classroom space, there is a cafeteria, lunchroom, kitchen, and then there's um an auditorium. And so there are advocates for all four components. The commissioners have made it very clear that that there has to be a kitchen and a um cafeteria. That's been made very clear to us both in public and
027in private. Um and then there's folks that are advocating for those other three components. And so it'll come down to there's a budget. here's how much we have and so decision will have to be made. >> Well, don't forget to invite me to the meeting, please. >> You're always invited. >> Um, in case I'll just give you a little hint into the the U cashers community, it may not be necessarily what we need the most, but all the kids who play basketball there, they don't care about their grades or anything else because they know they're all going to the NBA. >> Isn't every child going to the NBA? I mean, that's that's an accurate statement. >> Well, so when you have more advocating for a gym, I mean, I'm not in favor of it. >>
028Students, it's it's the staff, too. They I mean, they really want a gym to serve both the middle school and the high school because they're sharing one gym now. And then Jake is completely correct. The number one thing that has to happen at Blue Ridge is the kitchen and the cafeteria space. >> I'm not in disagreement. number one thing. >> So, >> and Jake was kind enough to come up and fix the the the leak that was dripping uh water from the ceiling into the food trays. >> Who did? It wasn't me. >> Yes, it was. >> Joe, it wasn't me. >> If it was me coming to fix it, it still be leaking. >> But you headed it up. You got somebody to fix it. >> We did. We We feel like that we've
029gotten um got got that licked at Blue Ridge. the flip side of that, moving on from our big projects to to our, you know, just operational projects. And so whereas at Blue Ridge last year, the the talk and conversation was a roof that we knew that was failing, but was failing quicker than we had that would hope to to fail, um, Smoky Mountain High School is in that situation now. So, our biggest uh project from our our local capital dollars, non-large project dollars will be um to replace the the roof at the science building at Smoky Mountain High School, though there's been a lot of comment about that. Um a lot of questions from uh community members and from teachers. And so, the building is at its point where it's it's time for it, but
030it has deteriorated um faster than >> Are these rooms on a four-year cycle? >> So, Most of these roofs are 15 to 20 year life expectancy for these these flat surface EPDM roofs, >> but they're not lasting that long. >> Well, the one at Smoky Mountain High School is 20 years old. That's why I'm saying it's 20 years old. >> But the one at Blue Ridge, >> so Blue Ridge was actually a shingled roof um that was replaced with a with a metal roof over top of it. So that's what caused so much problems was that it had had a shingle roof and they had put a just a traditional metal roof screwed down over top of it. >> The u what was mentioned to me was shoddy workmanship and of course insurance doesn't cover
031shotty workmanship. >> Yeah. >> Um >> but we got your guys to put a new one. Roman, your buddy Roman's roofing put us a new roof on there. So So but now now Smoky Mountain High School um has a leaking roof and so we are going to have to >> get my same buddy to fix that one. Well, it's a different kind of roof. Um, so >> well, he doesn't care. I don't think >> you have to be you have to because of the roof at Smoky Mountain High School, that roof is going to cost more than $100,000 to >> be glad to have that money. >> Yeah. And so with with our purchasing um guidelines and with uh regulations from DPI, not only do we have to go through the a formal bid process
032when it's over $100,000, but you also have to have an engineer or architect to supervise that project. So we can't manage that project. >> And I'm fine with that. But my my big thing is that in this area, really good skilled labor is sometimes hard to find. Um, and if we have somebody that we know can fix it and do it well, then why can't we just lean in that direction instead of just pulling somebody off the street who has the lowest bid? >> Well, so they have to meet So, they do have to So, there's purchasing guidelines. These are both state and the school board's guidelines on person. So, you do have to have the lowest qualified bidder, which means that just anybody can't come in and say, "Hey, I'll do that for 30."
033>> That's what I'm saying to you. What is the word qualified? I mean, that's open, you know? Well, so in this situation, it'll be based on the recommendation of the engineer or the architect because of the extent of the removal of the existing roof and putting in a new one. You have to have an engineer or architect that both signs off that these people are qualified, but are also inspecting it along the way to say that it's not structurally different or it's not structurally um changed. Um, so it's a little different between all kinds of different roofing materials and the cost and the size and the extent, but we have those guidelines that go by it. So, but that is my point being. So, we have that we're anticipating that to be somewhere between $125
034and $150,000 once the bids come in, which is roughly 25% of our entire budget for >> going to be guaranteed how long? >> So, those are 15 to 20 year roofs. Are we going to hold them to it? >> So, somebody will hold them to it. I won't be here in 15 years. And so, if it starts leaking in 15 years, then somebody will. But yeah, you get a you get um you get warranties with all of these roofs just like we we get with the new construction projects. >> But if it's shotty workmanship, it's not >> No, that that warranty is not 100% guaranteed replacement usually, is it? 10 years out of it. It's prrated for that 10 years worth of use. >> That's 100%. >> Yeah. So, uh that being said, um those
035are our um kind of our big we have lots of little capital projects throughout the year, fencing projects and mulch in the playgrounds and all those sorts of things to make school go. But those are the big ones. But any questions or any concerns? Um, I know last year we had a lot of concerns voiced to board members about capital projects like to see happen. Um, I know that board members are hearing about the roof at Smoky Mountain High School. Um, and we're all concerned about it. We are doing, like I said, I might not have said this. Um, we are doing some temporary fixes as much as it pains us because this process getting an architect going through going through the three bids must making sure that we have three bids. If we don't
036have three bids, then we have to go out for bids again. um you know that will absolutely positively not take place before school starts. Um and so we are working with a vendor to do some temporary patches that will slow down some of the leaks but will not eliminate them. So >> when would the replacement take place? >> Well, we would hope sometime in the fall. >> So how but you'll be able to continue to have classes in that building while that's going on. >> So it's not dissimilar. So, we replaced the roofs on C building, D building, and A building, and B building all at Smoky Mountain High School while still school was still going on. So, >> yeah, I was teaching then. >> Yeah, they work in they work in sections. And so,
037if there's a section where they're going to be doing heavy work over that area, then we'll relocate that classroom to an occupied class that part of the day. Um, but it's not a huge disruption. I'm not going to say it's not a disruption at all, but it's not a huge disruption. You don't have to wait till a long break to be able to do it. I think is what your question is with. >> Also, my concern is the equipment in those classrooms and when you get a leak and it's dripping on the computers and everything else. >> Yeah. So, we've had a little bit with this leak and if um we've had a little bit of that in the the the classrooms. This one has been the majority of it actually has been in the
038hallway. The worst leaks for the science build high school has been in the hallway. All right. Any other questions? You bet. >> Good job, J. Thank you. >> Open session. >> We have no uh written comments and no one has signed up. >> Okay. Thank you, Cora. Up next, we have Dr. ARS with the communities and schools memorandum of agreement. >> Yes, sir. So, this is our annual renewal of our agreement with communities and schools. So, just a little background information. Um, we've had a CIS class at Smoky Mountain Elementary for several years now. Um, and the way that that is funded is CIS works to get grants and they support half the funding for that, which is $25,000 and we pay the other $25,000. That's been a recurring agreement that we've had for multiple
039years. Um, I don't know if you'll remember, but I sent you guys a link um, a couple months ago where the teacher from Smoky Mountain Elementary was called out in um, Washington DC with complimentary about his work that his name is David, the work that he's been doing at um, Smoky Mountain Elementary. So, he is a returning staff member. We're excited to keep him. Um, so this agreement covers that um um, placement of that position at Smoky Mountain Elementary. This agreement also encompasses the JAG, that's the jobs for America's graduates. We call it um North Carolina graduates. And so we started two years ago and now this will be the third year that we will have that class at Jackson Community School. And then we added that last year at Blue Ridge Early College. So
040this will be the second year for Blue Ridge Early College. Um that agreement is still similar like half and half. And so CIS uh finds about $30,000 and we find about $30,000 for each Blue Blige Early College and Jackson Community School. Um you don't just find $30,000. Uh Angie and Laura worked on some grants in previous years and we were able to get grant money to support the JAG program. Um we have $20,000 in carryover that's going to support Blue Ridge this year. Um, and then we will just use local funds to cover the other $10,000. Um, if we don't get grants because Angie has applied for a couple other grants. Um, that we don't know the status of them right now, but it is possible that those two 30,000 each at Blige and JCS
041will get funding for both of those for a couple more years. So, um, great. Our curriculum team does an excellent job of working to find grants to support this, but we do see this as good work and we do see it benefits our students. So, I ask for your approval for this annual memorandum of un uh agreement, not understanding. >> Anybody >> questions? Motion to >> I make a motion that we approve the MOA with communities and schools of North Carolina. >> Second that motion. >> All in favor? All right, Jake. Hope you didn't get too comfortable. >> So, we I would bring before you um in your packet is an interlocal agreement between Jackson County Public School Board and the Jackson County Board of Commission um on these projects particularly well for all these
042projects really. Um, so this agreement, Ashley wrote this up for us and we sent it to uh the county manager. They had their attorney review it and uh no substantial re uh changes based on what Ashley's recommendations were. I will point out to you if you didn't have a chance to get to look at it, just a couple of things. If you look at section two, you know, this is saying that we'll have a joint committee um to consult uh basically to review RFQS and things trying to select architect and all that. We did that um even before we had this agreement. Wes, you were a part of that. Dr. Ays and I, Laura Cape, several of the principles from the schools that the projects impacted. So, and then a county commissioner and staff. So,
043feel like we absolutely did that. Um, you know, we are we did um have some conversations about the scope of the project um with the um the uh manager at risk. Um and then section five, I would let Ashley if she wanted to talk any about that about the edemic the I word there. um yeah for for us towards the county manager. But I would say that this the the spirit of this uh agreement that we've had has been carried out prior to us actually having the agreement. So um any questions about the agreement or the need for this is um you know consult with Ashley. This is common practice on large projects like this where there's mixed funding between the county and us and standard operating procedure. We have had a really collaborative relationship.
044Um, not only are we meeting with with Randy from Pinnacle that he's coming again next week. Um, he like he called this morning and said, "I want to meet with Smoky Mountain principal and athletic folks to talk about some things." So, we have that, but then we have almost every two weeks a meeting with Kevin King, the architect engineers. So, we're we're as Jake said earlier, we are really moving. you're not seeing it in the forefront, but behind the scenes, we're meeting very regularly. >> Very good. >> So, if there's no no questions, I'd ask for the board's approval. The county commission already approved it and signed it and then sent it for us to consider and to vote on. >> Change it since I did that. >> All right. >> Any questions? I make
045a motion that we approve the interlocal government agreement between Jackson County and Jackson County Public Schools. >> I second that motion. >> All in favor? >> And I would just just as a a comment um I'm I was very pleased to see that Wes was on that committee and I I want to I would like to see us continue that whenever there's these kind I think the board since we have to approve things the board needs to be represented. That's very important. >> Absolutely. >> Moving forward. Thank you. >> Yeah. So, the next item is the um beforementioned um contract with Pinnacle. Um so, again, this is Ashley's contract sent to Pinnacle and they uh they agreed to it with no changes to the contract. So, no concerns there. Um I will point out that
046uh that when we asked them what their rate would be um they replied with 7% and so anybody that knows this kind of work that's um below what the um standard is right now for architectural fees. So um do feel like Pinnacle is >> their profit >> is that their profit margin? >> Yes, that's their their fee off the project. It doesn't have the total amount that we'll pay to them in there because it'll be based on what the bid is for the for the project. which is about 10% right now. >> I know we generally do nine. So, >> yeah. So, >> yeah, we're very pleased to see seven came back and so um and as a reminder, the board approved I'll have more of these in the future because the board did approve
047them to work with us for some window projects at a couple of our schools, some safety projects as we need. So, so Pinnacle will act as our architect for the se foreseeable future um for our internal projects, not just the big projects. And so, um, if we keep that 7% for all those projects, that would be a really good thing. So, if there aren't any questions, um, would ask for your approval for this contract for for Pinnacle to go out and get us some roof work done. >> I make a motion that we approve the contract with Pinnacle for the Smoky Mountain High School roof replacement project. >> I second that motion. >> All in favor? >> Thanks very much. >> Dr. goes with amended board meeting schedule. >> Um I just have a question.
048Yes, that came up here but not here. So on my >> the amended board schedule. >> Yeah. >> Okay. >> It should be a pretty it should be a pretty easy. So the approved board meeting schedule you all approved in May at the May 27th meeting. Um, so there is just one change for June of 26. And it didn't occur to me until last month when Christy was cheering and finalizing all the finance that has to occur by June 30th that if we would change the meeting next June, it would actually fall on the last day of the month and that works better f uh fiscally for her and her department to get things taken care of. So it makes it one week later. So, um, if if we didn't change it, it would mean
049that we may have to have two meetings, one just for the fiscal closing out of the school year. So, it's well in advance. And if you want to table this, so you decide your vacations, I'm giving you plenty of warning well in advance, but it would tremendously help our finance department. >> I'd like to I would personally would like to table it just because that is I'm not sure. It's like the week before the fourth week of I'm fine if we table that. I just kind of wanted to put it on your radar right now. We got a whole year, but I didn't want to >> come up the month before and say, "Hey, we need to change this." >> You know, when the dead week's going to be next summer, >> it's always the
050first week of June. I mean, July. >> Yeah. The first four week of July, >> which probably falls right here >> cuz this is >> Fourth of July is on a Sunday. >> Well, the Tuesday the 30th, the fourth would be on Saturday or Saturday. Yeah. So, it probably would work out fine for me. >> Will you check into that? We'll table this and put this on the agenda for next month or the following month. Whichever y'all decide. That's fine with me. >> Okay. >> So, no action for that one. >> Correct. >> So, >> Greg, are you sure you don't want to buy something? >> Feel like feel like we're missing an agenda item here. That's >> At this time, we find it necessary to go into close session pursuant to general statute 14318.11
051for the following purposes under subsection A1 to prevent the disclosure of privileged or confidential personnel information pursuant to general statute 115 C-319-321 and A3 to discuss matters protected by the attorney client privilege. make a motion that we go into close session. >> I second that motion. All in favor? [Music] email me. >> All right, we're back in open session. There was no action taken during close session. >> At this time, Dr. will present personnel action items. >> So, I am looking for approval on personnel action item. um to amend the personnel report which would remove number 10 under staff non-staff and returning um poaches recommendation. So I ask for action to amend the personnel report. >> I make a motion to append amend the personnel report to remove number 10 of the staff non-staff and
052returning coach recommendations. >> I second that motion. >> All in favor? And now I ask for action um to uh approve the personnel report as amended. >> Make a motion that we approve the personnel report as amended. >> I second that motion. >> All in favor? Finally, I ask for action um for you to approve personnel item under staff non-staff and returning item number 10. >> I make a motion to approve the staff non-staff returning coaches recommendation number. >> All in favor? >> Second. >> Okay. All in favor? Opposed? >> Oh, I'm opposed. >> Yeah. >> Thanks. >> I really >> Thank you. No further action uh for this meeting and next regularly scheduled business meeting for the board of education will be August 26th at 6 pm at the board of education office here
053on Hospital Road in Silva. At this time do I have a motion to adjourn >> and make a motion that we adjourn tonight's meeting. >> Thank you that motion. >> Any questions? >> All in favor? All in favor?