001Okay, I think we're all set to go. Um, welcome everyone to um the special board meeting for July 22nd, 2025. Um, we have a busy agenda, so we'll get straight into it. Um, so hold on. I lost my four minutes. Um, so I just wanted to confirm. Um, Dominique, are you in a position to confirm that we have a quorum? If not, I think I can do it. >> Yes, I do believe we have quorum. >> Okay. Right. Um, in that case, I will call the meeting to order. Mealina Regional Scholars Academy provides a differentiated, challenging, and equitable learning environment that supports distinctive intellectual, social, and emotal needs of highly gifted children from diverse backgrounds and enables them to form meaningful relationships with their intellectual peers. These meetings will be broadcast to the public via
002Zoom webinar platform. The medium is more secure as it requires attendees to register, limits interact activity interactivity, removes the ability to communicate without permission, and does not permit anonymous participants comment or annotation. Registration will require the submission of a first and last name as well as an email. Um for um a motion to approve our June 23rd, 2025 board minutes. >> So moved. >> Any second? >> So moved. >> Second. >> Thank you, Erica. Thank you, Malik. Um all those in favor, please say yay. Yay. >> Yay. I >> All those um not in favor say nay. All right. Looks like the four minutes have uh passed. This will be the first opportunity for community comments. The public is welcome to speak limited to three minutes per speaker. Topic cannot cover private, confidential or personal
003information. The board will not respond to or enter into dialogue on topics discussed. At this time, you may indicate your desire to participate in community comments by raising your hand. Um, if you would like to raise your hand, click participants in the Zoom chat window. Participants from the select raise hand or use the keyboard shortcuts. When it is your turn, a moderator will identify your name and grant you access to speak. Oh, we have Liliana will be joining as a panelist in a moment. She was as an attendee. I don't see any other attendees in the meeting. So, we move forward. Um, there is no direct report. Um, so we'll move on from that. Um, there is some stuff discussing clubs relating to personnel matters. Um, and um, yep. that that we might need to
004on some project. We also just want to well not with us right now. Um sorry Liliana I've tried to There you go. You you've been flood enough. Um while uh Shuer is not with us now I'd like to welcome her as our newest board member. We'll reintroduce her in our next board meeting. Um but Shui Dong is our newest board member. So welcome certainly. We still have one open board seat. Um so if anyone is aware or any teachers or staff recommendations, we welcome those um nominate speak to those parents or or community members whoever may be uh we would like more than the board member. There's no DEI um agenda items. Um, let me Can you confirm there's no policy agenda items? >> That is correct. There are no uh policy items for the
005August, excuse me, July 22nd meeting. >> Um, same with foundation. No updates um the moment. And then uh institutional excellence. Dominique, do you want to just post a survey really quickly? >> Sure. So, we have finalized the survey. It it is we're developing our communications plan. So, that should go out this week with a series of reminders throughout. We have currently the closing date as August the 8th which will give us time to receive the results as a board and incorporate any feedback into our strategic planning for this school year as well as that next 5-year strategic plan. >> Thank you very much. Um, for the finance committee, we have some vendor problems to discuss and close. Oh, I skipped the fast committee. Uh, sorry about that. Allison, do you want to give a quick
006update from the fast committee? >> Yeah, I think everybody saw the email. We've been working um on getting the fence all squared away and figuring out which version and everything. So, I walked that with Paul two weeks ago. I don't know, can't remember how many days ago it was. He's all on board. He's ready and willing to be a very wonderful point of contact. So, I'm very happy to be um to have his help, but uh we've we're approved and ready to go. There is a contract that needs to be signed. I mean, they're they're continuing or they're starting the process, but there was a document that needs to be signed. I do not feel qualified to sign a contract and don't know if that's Enrique or Jessica or who needs to sign that, but
007it was attached in that email. Um, I guess we could discuss in close to >> Jessica should sign that. I'm sorry. >> Yeah. No, no, that's that's fine. If we know the answer really quickly. Uh, Jessica, you feel free to sign because the board already approved it. >> Um, so I think that that's good from there. >> You know, I didn't check for that um that indebtedness language. Do you know what I'm talking about, Jessica? I do, but I don't recall off the top of my head what it what it means. If you >> I could get it for you. It just basically it it's language that the state requires us to put in the contract that says the state isn't responsible. Um it it's boilerplate. I'll um I'll send it to you. I'm not
008sure if I I'll double check to see if it's in there already, but if not, Allison, can we have them add that language to the contract? Yeah, they would be totally open to doing whatever we need to do. Just send me the language and we can get that in there. >> Yeah. Yep, I can do that. >> Sorry, I had no idea that that was a >> No, that's that's why we're a team, right? I mean, that's fine. I'll do that. >> Thank you. >> But that should be rolling and hopefully it'll be done before school. Oh, looks like uh Shuer has joined as well. >> Oh, hey, good morning everyone. Sorry that I cannot hear my camera. I'm driving. Yeah, >> no worries. No worries. Um, all right. We'll move on to Thank you
009for that update, uh, Vis. Um, there are no finance committee uh updates uh other than what will be discussed and closed. And then this is a second opportunity for community comments. Um I don't see any attendees. So I think we can move on from that. I will entertain a motion to go into closed. Everyone should have received an um a separate email from me last night for my closed meeting invite. Um, if you did not, please let me know. I will make sure you get it. So, >> so move. >> Uh, any seconds? >> Second. >> Thank you, Malik. Thank you, Dominique. Um, all all those in favor to move into close, please say I. I >> I I >> I Any thank you. Any nays? >> Okay, looks like we're move to move to
010close. Um we will return. Thank you everyone. Um everyone uh feel free to log out of here and join the closed discussion. I will apply to join as the host. If I can't, I'll um have to end this meeting and then join the host then. Thank you. I've got one second just to tell Spencer to get ready, but I'll be I'll be back in two seconds. >> Okay. So just as a FYI, we are live. Um it is not recording, but we are live. Not that I think anyone is watching. >> You're broadcasting, right? When you mean by live, >> right? Yeah. Mhm. I think we have everyone voted. Um, thank you for returning. I'd like to entertain a motion to approve the three um staff contracts as proposed and closed by executive director. >>
011So moved. >> Second. >> Thank you, Monique. Thank you, Erica. All those in favor for the recommendation to um for those contracts to be approved. Say I. >> I. >> Any nays? The motion is pass. Those are approved. Um, second on our agenda for approval is to entertain a motion to approve the vendor claims for the planning through um pending some extra due diligence uh that needs to be closed out. Also um regarding some updates to the uh to to ensure it contains all the requirements as as needed for uh our policies. >> So moved. >> Second. >> Thank you Erica. Thank you Molly. All those in favor with the contract approval for the cleaning crew ending due diligence say I. >> I. >> Any nays? All right. Um, looks like the contract has been
012approved. Um, and I can confirm we still have four of them. Um, any um I'll now entertain a motion to enter into uh to end the meeting. >> So move. >> Any seconds? >> Second. >> Thank you, Malik. Thank you, Erica. All those in favors to end the close the special meeting say I. I. I. I. Any nays? >> I >> The I was an I, not an A. Uh, it looks the motion to end this uh special meeting has been approved. Thank you all for your time. Have a wonder.