001Good morning everyone. At this time, I'd like to call our meeting to order. We'd like to get a roll call. Carol, if you give us a roll call. Amanda Klein, Amy Cole, you have to have some, please. All right. Benji Forest here. James Trip, present. Jennifer Hodson here. Justin Eastwood, Kelly Weaver, Mary Moltzby, and Worth Forbes here. Thank you. At this time we will go into close session. workforce. I make a motion to go into close session pursuant to general statute 14331 uh 8.11 for the following purposes under subsection A3 to consult with our attorney to preserve the attorney client privilege and to consider and give instructions concerning judicial actions titled JLB Pit County Schools 25 EDC 02074. Is there a second? I second the motion been moved by worth for second by Benji Forest.
002Any questions? I we have we have three board members trying to get into the Zoom or the Google Meet. Just want to let somebody know that needs to let them in. Kelly are all just in the group text saying they are being asked to let in. They're waiting to get in. So, just want to let you know. Do they have the right link? It was moved by W Forbes, second by Benjamin Forest to go into close session. Amy Cole, yes. Amanda Klein, Amanda Klein, she's got All right. Benjares, yes. Jennifer Hodgees, here. Justin Eastwood. Kelly Weaver. Yes. Mary Mossby. Yes. Mary Nolesby. Wherefors? Yes. Motion carry. We now have our Amanda Klein. There she is. She's muted. You're muted. She's waiting. She can unmute herself. She has. You have to unmute yourself. A minute. I'm
003a professional lip reader and she said it won't let the mic is off due to meeting size. Can she use the chat? Okay. We're back in the open session this morning. The board has approved the settlement of a claim brought by a parent on behalf of a student regarding the delivery of EC services. The term of the agreement consists of confidential student information that cannot be shared. However, the board can share that they agreed to pay the attorney fees in the amount of 5,2662. Our consent agenda, we have consent items 1 through 7. Well, 1 through 11. 1 through 11. Is there a motion to approve our consent agenda? Motion to approve. Second motion. Second a motion. Mary Nov Moly. Moved by W for second by Mary Mosby to approve our consent agenda. Any questions?
004All in favor, please answer to your name. Amanda Klein, yes. Amy Cole, yes. Bye Forest. Yes. Jennifer H. Yeah, I think you said my name. There's a lot of um sound going on, but yes. Kelly Weaver. Yes. Mary Mosby. Yes. Forbes. Yes. Motion carried. Good morning everyone. I bring for uh the board today the budget amendment number two. You'll see that this very first slide we have it broken down. At this time we go to our confidential items which will require board approval. That's part of the consent. So we approved it then. Yeah. All right. Now Mike council. So I have uh before the board today the 2425 budget amendment number two. You'll see that this first slide we have a breakdown by fund. You'll see the total budget at 359 million. You'll see that
005the state is at 57% of our total budget. The local is 17, federal 10. Um and then also your child nutrition is at 5.4% 19.3 million. uh you'll see that just primarily our funding uh is made up of mostly state funding which is most our positions with the local being the other side with a lot of our facilities and extra or supplemental positions as well. The next slide shows the breakdown once again it's at 359 million. You'll see that the instructional services are currently at 71% which equates to essentially for every dollar that we spend 71% of that dollar goes directly into the classroom. Then your systemwide support services are currently at 56 million which is 16%. This is everything that occurs to get uh be to be able to get that instruction into the
006classroom uh facilities all the actual other positions that we need to maintain the facilities as well. And then you'll see our capital alley is right at 21.175 million. The first one is the state fund. You'll see our original budget resolution was at 193 million. Uh, amendment number one, you'll see we had 5.574 million increase. For amendment number two, we had a 6.417 million increase, bringing that total budget for state fund at $25,586,44410. You'll see the uh we just had some uh increases for amendment number two column. You see we had an increase of 3.2 million in instructional services. uh the small decrease in systemwide support services and then capital outlay of 3.5 million which was uh specifically in regards to some uh governmental county standard board uh entries that we have to make for lease
007purchases. You'll see that this sum uh summarizes the actual programs that were affected by this uh net increase. You'll see that we had a few uh such as instructional sport increase of $106,000, state technology at $169,000 increase, exceptional children at $676,000 increase, and then the safety and security grant of $880,000. And then you'll see down the bottom, the 3.5 million, that is just to actually have um to be able to have the budget to make us an accounting entry that's um by the governmental uh governmental accounting standard board. um just so I have the available budget. This puts that total uh per budget amendment number two at 205 million for state. The local you'll see that the original budget resolution was at 59.329 million. Amendment number one, we didn't have a any uh net increase
008or decrease. For amendment number two, we had a net increase of 2.837 million. This brings the total amended budget for local to 62.167591. You'll see we had a couple between the instructional services. We had a a decrease um going to systemwide support services which is the facilities and everything it takes to be able to get the student into the classroom in the instructional time. And then the non-program services, we had our red light funds that were moved over to our special revenue fund. And then the capital outlay uh is simply those accounting entries that we have to make with a governmental accounting standard board for um any type of lease or subscription purchase that we have to record um an actual capital outlay expenditure for the federal funds. You'll see the to original budget budget
009resolution was 26.814 million. Amendment number one we had an net increase of 6.13 million. Amendment number two, we had a net increase of 4.439 million. And then that brings our total amended budget for federal fund at 37.384 million. You'll see looking at amendment number two column that the instructional services we had a slight increase of 135,000 the systemwide support services at 351,000 a slight decrease in non-program services at 47,000 and then once again the capital we have for some of the uh subscription purchases for software we have to record an entry for it and I have to be able to uh have the available budget for the capital ally expensure associated with that. So that's where the 4 million you'll see for to be able to allow for that expenditure, which there's net no net
010change to any type of fund balance for that entry. The federal funds you'll see here listed below are a few of the items that we actually had increases for. You see IDA um handicap $243,000 increase uh title one school improvement. We had an increase of 2440,000. Um we then down at the bottom you'll see the other financing source just like the other funds we had um we have to have the budget available to be able to allow for that capital outlay expenditure for the subscriptions of the softwares. So that brings our total amount of 37.384 million for federal special revenue funds. You see the original bud budget resolution was at 15.749 million. Amendment number one we only had a $123,000 increase. For amendment number two, we had a $3.99 uh million dollar increase. This brings
011us to a total uh budget for special revenue of 19.865. You see we had a couple as far as the instructional services we had a for amendment number two column. You know, we had an increase of 2.665 million and then a systemwide support services of 1 million 97 which makes it primarily of that 3.993. And then the next slide will show actually where uh what it's attributable to. You see original uh amendment number one 15.872 million. We had increases primarily uh you see 3.993 million. Down below you'll see the red light funds are um they've been moved over to special revenue funds and that the budget associated with that was actually 3.905 million um to be put into our grant fund to be housed in there. That brings our total budget amendment number two of
01219.865 million. The capital funds we had uh going from the budget resolution we were starting with 14 million50. Amendment number two or amendment number one we had no change. Amendment number two there was no net increase or decrease as well. The amenda budget uh ended for capital fund at 14.050 million uh with no change. the school school nutrition we uh if you look at the original budget resolution they had 15.919 million for the original budget. Amendment number one you'll see we had an increase of 2 million where we were part part of a spendown plan uh for some of the capital items. Then as you see uh amendment number two we had an increase of 1.796 uh million um being uh portion of that revenue amendment number two column um we had some increase in
013revenues and then also we had uh increase actually using some fund balance part of that spend down plan um they have we have with the state for excess cash with the school nutrition fund that brings our total amended budget uh right at 19.317 million for school nutrition. the trust and agency funds which are community schools or after school. You'll see that's not the right slide. Yeah. I don't know if it just got copied. Do you want me? Your slides are not uh exactly with the booklet, is it? No. this slide. I mean I can just go there is no change of trust in agency funds. Well I can do I can just move forward. I can move forward. I can just Okay. So moving forward to this last amendment and I'll talk the trust in
014the agency fund. see the total amount of 1.199 or 1.199 million. Uh down below for amendment number one, we didn't have any change. Amendment number two, we had no change. The amended budget for trust and agency, which is our community schools and after school, uh remained the same budget going from the budget resolution to amendment number two. Uh and then switching back over to this or to the oversight of it, you'll see for the total budget, we were at 359 million down there at the bottom right corner for amended budget as of uh 6:30 2025. You'll see the total amended budget of 11.828 million uh for the uh operating funds. And then amendment number two of 17.687 million. Down below you'll see the total including school nutrition is at 19.085 085 million bringing that total
015amended budget to 359 million as of 6:30 2025. Are there any questions with any of these slides? Questions? I have one, Mr. Chairman. Um on the red light funds, all litigation is over with that and those are monies that we can now claim as ours. Is that correct? That is correct, sir. We do not owe anybody anything and they have not been owed back anything. Correct, sir. We we prevailed in that litigation and those are ours now to spend. Okay. Are those monies tied to anything? No. Well, currently so we've and as further question, we've remitted all we just because like our local appropriations to charter schools, we've already admitted those payments. So, what is remaining is actually what's available uh to be used at the school's district. Okay. Okay. Yes, sir. That was one
016question I had and thank you. Uh second question I have the vape funds. Um how much was was that and what are we doing with that? We I think originally we had about 228,000 uh with that um we I don't believe we had for let's see for this particular one we did not have any type of budget amendment to the uh to the actual jewel or settlement funds. Um we have spent u um a portion of those on some of the items for facilities with uh the vape detectors. Um I can get back with you on what's remaining. Okay. The what's what's the remaining available for those settlement funds? Did did we supposed to be doing some type of educational stuff reference vapes according to that? uh as far as I know we so far
017we've spent it on things are with facilities with the vape detectors and then they'll have and then also they have a subs uh subscription fees associated with those vape detectors as well. Thank you. Yes sir. Any other board members have questions? All in favor of the budget amendment please answer to your name. A motion to approve the budget amendment. Yes, please. I I move that we approve the budget amendment number two. Moved by Benjes. Is there a second? Second. Second by what? All in favor, please answer. Amanda Klein. Amanda Klein. Uh, yes. Amy Cole, yes. Benjamin Forest, yes. Jennifer Hodson, yes. Kelly Weaver, yes. Mary Mossby, yes. W Fors, yes. Motion carry. Thank you. Thank you, sir. All right, I believe that is all we have for today. A motion to adjurnn. Motion to adjourn.
018Motion by Worth. Second. I second. Second by Benji. All in favor? Let it be known by your as your name is called. Amanda Klein. Yes, sir. Amy Co. Yes. Benjamin Forest. Yes. Jennifer Hodson, yes. Kelly Weaver, yes. Mary Noles Mosby, yes. Word fors, yes. Motion carried. We are closed.