001e e e all right good afternoon everyone we will call our March 4th work session to order we have some great discussions from Student Assignment so I will kick it off to miss pum and to Mr kza thank you no okay um so while we know that we feel like we just ran the gauntlet for the 2526 enrollment planning process it is time to start thinking about 26 27 so today is just a touch point to get ahead of our public engagement processes and we just wanted to make sure that you were aware of what we're getting ready to do to engage uh the community in conversations about the enrollment plan what we learn from last year's process and previous year's processes and how we're responding to those learnings so again we're here to talk
002to you about just the public engagement plan not the plan itself we want to highlight how the feedback from past enrollment plans has informed this year's enrollment approach we just feel like that Continuum is really important for the community to hear and see we want to make sure you are aware of the timeline and we want to identify the Key activities that we're planning this year as well as see if you have any additional feedback for us to consider from the public engagement plan we are not asking you to think about the plan itself we're not there yet but just how we engage the community in previous years we have very much and very clearly heard that our family and Community me families and community members want a clearer understanding of how their feedback is
003influencing the planning process that was very clear for us towards the end of this year cycle it's been a little nudge throughout but we think that this is something we need to do a better job of sharing with the community is how their impact does impact impact the um planning process in addition we heard a lot of positive feedback particularly this last year with all the different ways we made available for parents and community members to participate to learn and to engage so we want to keep that tide rolling forward they also appreciate having multiple ways to be able to share thoughts and ideas and feedback and concerns and so we want to continue to tap into that uh that sort of mean and then of course they um have been very thoughtful about sharing
004with us how having more and better access to planning information has been well received and they'd like even more so how we're responding as far as how we're going to help with a clearer understanding we've been partnering with Communications specifically uh cor too to help us figure out a better way to share openly and publicly how Community feedback has influenced past plans last year you'll recall we started talking about that towards the end of the cycle we want to go ahead and highlight that now early in the process uh they also want to have a better understanding of when opportunities are coming up so we're going to restructure our website as well as our community messages to highlight here's what you can do now type ideas versus make you read through about just have to
005figure out how to plug in um and then of course we want to make sure that any thoughts or ideas that get captured along the way are easily accessible to families and community members so they can see that progress live versus waiting all the way till September um the other things that we're responding to in terms of keeping up that engagement so we have talked about how it does take some time and effort and staff and and resources but it's well worth it so we're going to continue to not only use digital resources like the website and our community messages but uh partnering with Brookie stent and her work with getting that community group together we're going to start leveraging that group to get even more communication out um a soft touch into that was
006being able to participate and superintendent Taylor's AAA panel today uh but we're going to continue to leverage that to get the word out to larger groups so that they can also help us penetrate the community a little bit better uh we're also going to continue to expand and have the multiple methods for input we realize that a single One-Stop shop of let's say an individual thought exchange or an individual public comment period may not be sufficient so we're going to continue to have more and different ways to capture those thoughts and ideas and we're going to piggyback on the success of last year's open house and continue that moving forward this year we're only projecting to open one new school and we'll talk about that in a a moment so it'll be a little bit
007smaller scale um open house um as a reminder this is our website that's Perpetual that we launched last year about this time and so we're updating that now we've already got a few updates underway and then the others will just continue to update the site as new and more updated information is available this is the best One-Stop shop for anybody who's wanting to plug into the process to find out what we're doing when we're doing it and what we've already learned and heard in addition last last year we had great success with a lot of our Municipal Partners in sharing this link with them so if they wanted to cross link it on their sites because we know sometimes community members don't always understand that school decisions are the board board's decision here sometimes they
008think the towns are involved so we wanted to give them this resource to help redirect those questions they've been very appreciative uh this graphic we shared with you last year so we just want to point out that this is a full six-step process each year and we want to highlight that we're technically still in Step six of 25 26 so I'll briefly mention that in a moment but right now we're getting ready to kind of hit steps two and four uh step four is the longest part of the process the actual development of the enrollment plan and it overlaps a couple of the others so you have yet to receive your full update on the capital Improvement plan so once that is finalized and we know what the goals are for the next seven years
009we'll incorporate that into our planning efforts to include renovation projects projected crowding we have just recently released our projected rment numbers to our principal so they can start doing their Staffing plans we're going to um share with you updates on what we think that's going to look like for our schools next year what success did we get from our ree our previous assignment plan in relieving crowding in a few areas by opening up a few new schools um and where do we still have work to do we'll come to you in December with cap schools and then we'll um we'll talk about step six and just a moment so as a reminder you saw this a couple of weeks ago from Marcel Rory before she retired this is her first week of retirement y her
010um and so we got this information from that forecast project as you can see each Progressive year or successive year it's becoming increasingly aggressive in terms of how many students we think going to need to support over the next 10 years so that is something that we need to think about RGS spatial team then helps me take this and turn it into the spatial distribution model so I can figure out not just how many students but where and so this is last year's we're still updating all of our graphics based on this recently released information so by the time I come back to you in May this this will be updated but we don't expect it to be largely different um but there might be a few larger arrows in the East um as more
011and more development is coming in that night W Del zedu and Corridor again now that we have projected enrollment out we'll get this type of graphic update we're actually working with our geospatial team to see if there's a better way to display this information but to help you visually see which schools are still projected to be crowed at what level which ones have large complement of trailers which ones are don't just so that those are parts of our information that we consider as we think about our planning processes for the year so we'll get those to you soon again by the time we see you in May we'll have fully updated Graphics to Des describe this uh projection for you but just as a a placeholder as a reminder for the coming school year we're
012projected to have 16242 students distributed as you see on the right across elementary middle and high High School um in the 72,000 is range for elementary schools 36 is th000 for middle school and just over 54,000 per high school so by any standard it's a lot of children we do a great job of serving many many as a reminder we'll also come to you and talk about what's going on with the capital Improvement plan what we know is that Hilltop Needmore is on track it's it's open um it's supporting a swing space for fway Elementary at this time but we'll be opening it as Hilltop me more similar to what we did with Woods Creek a couple years ago so that'll be a new school assignment area that we will need to identify this year
013the darker colored circles that you see towards the top and right of the map are just those that are coming online and we always want to be thoughtful of those as we're making assignment recommendations so that we're not moving families multiple times in in short time frames so this will be updated I've already been advised that the me Park Side Middle with the recent change in location is probably more likely to open in 29:30 but as you have those conversations with the facilities committee will um give you updated Graphics to support that information that's why the asterisks are everywhere on this slide is because we know that everything on this is subject to change based on many factors in the world of construction but as you can see this will be the last new elementary
014school for a while so we may have other recommendations for you to support crowded or underutilized schools um in the coming years to knowing that those are not coming for a while so there's where Hill poot need will be located very near the sort of BS Road Elementary Valentine it's kind of in that little little space but we'll be talking about that more as we get closer again not talking about assignment recommendations today the one thing that we realized after last year's public comment and feedback is that we don't do enough to help families understand how renovation projects major renovation projects also impact our assignment recommendations for example bam Elementary with the renovated space there and fway Marina Middle with the renovated space there and the additional capacity that both of those schools were able
015to bring online we had assignment recommendations to take advantage of that capacity so we want to make sure we're being clear with the community that sometimes Renovations might be a a promoter of a recommendation for an assignment change to help take advantage of that new capacity so we'll get these cleared up for you after you've had a chance to talk about these in the facilities commit and the other thing really really wanted to highlight is now is the time to engage this is the most impactful time for families to engage in the public engagement process because we can really use the thoughts ideas lived experiences that they share with us in a very meaningful way as we're developing the plan so we really want to highlight and encourage that as much as it's a probably
01620-step process that we follow to get from today to September uh it's it's really about engage plug in particip participate reach out let us know if you want to engage we're going to push out notifications to expand our Outreach but please please please participate as early as you can I also think the rhythm of having this Springtime engagement now being in its third cycle is going to be a little bit more wellknown for our community as well um the next is we'll talk with you about what your goals are for the plan and then ultimately bring you a plan our board policy is what highlights or um sort of drives a lot of the assignment recommendations as well so we all always reminds you of that we policy 4150 section A in particular with the
017four pillars of student achievement stability proximity and operational efficiency driving a lot of the underpinning and guidelines for our teams as we bring recommendations to you we do have a fully updated video we won't play it for you today but if anybody wants to watch it I've also included the YouTube link at the bottom but it is on our wcpss YouTube channel so this is the one we promised you last year we've been using it since September but it does clearly explain um how that policy works and how it guides our work it's just another way to describe how those four pillars inform our planning processes so again I remind you that this is where we are in the process we're working on projected crowding we're also overlapping that with our public engagement processes um
018and so that's really what we want I just can't say it enough please engage please participate another Improvement that we'll make this year is the public engagement summary report that we put together for you toward the end of last year's cycle we're going to start building now so that you'll get multiple versions and revisions of that as we go along so people can see all that collected feedback in multiple locations a formal report as well as the website as well as in any presentations that we do so there'll be multiple ways for people to access the information that's being shared so they can see if it aligns with their thinking or if they feel like they want to say something different so those key events will be some Regional sessions this year we're going to
019do something a little bit different the last 2 years we've only gone to communities where we knew we were opening a new school in the next year or two we're still going to do that so we'll be going to um The Hilltop need more area to engage those families one more time we'll start in the morisville community to get an early conversation about the new high school because it is scheduled to open in 2728 so we want to give at least two opportunities for families to participate in that discussion in addition um you'll remember from our conversations there's some concerns in the northern Raleigh area now that all those schools are kind of built the Sycamore Barton Pond uh with the Pine Hollow coming online and all of that that there's some concerns about theater
020pattern alignment and cohort continuity so we're going to go into that community and talk about what are some things you'd like to see as recommendations we had one that we proposed for you in the initial draft that got pulled out last year because it wasn't quite right so we want to give the community another opportunity to help guide us in that work in addition in the eastern part of the county those schools are not projected to open for quite some time but the growth is coming tomorrow so we're going to go ahead and have some early conversations with those with those communities to see what we need to be thinking about as we make plans for the interim space as well as um those those new schools coming online and then of course we promis
021to go back out to the Apex area to talk about Middle School feeder pattern alignment with some of the recommendations related to the opening of pleasant Plaines and so we're going to honor that commitment and go out to that Community as well that'll double dip a little bit because we also have a cap school out there and an underutilized school so we'll be engaging the white and Turner Creek communities at the same time time but we'll be heading out that way um and finally we're going to start engaging the southeast Raleigh community in an early conversation we're going to start with a digital format where we're going to ask them their opinions on when we could physically call like what's a good time most of our sessions we host 6:00 to 7:30 on a Thursday
022is that the right time so we're going to start with that particular Comm because the needs are nuanced and different from growth per se um by engaging the community we're going to really rely on those Partnerships that her's been helping us build in her work Dr Stan has been want so that we can engage that Community get them fully online and then use that information to dictate what's the best step forward as a reminder you've already approved the cap schools for the coming school year that are current for this time period moving forward so this was the step five of the 25 26 plan has already been completed still too many on that list for my you know taste I'd like to continue to work to to get the that list even smaller and then
023this is where the 2526 plan is still is over overlapping our work towards 2627 so Mr GZA will be getting together some teams to talk about those additional steps okay we have an assignment plan that dealt with some issues you made some decisions about capping now there's still some schools that have some issues that can't be solved necessarily with a reassignment or can't necessarily be solved just through capping so maybe there are some calendar change discussions that might need to happen or some trailer movement you know anything to help us deal with underutilizing over schools that there's not an easy assignment solution for so those conversations will be happening around the same time as ours um and I'll let him speak to that in a future s and so just as a reminder this is
024that I I need to probably come with another graphic that shows that this is like an infinity loop but essentially we're ta we're finishing up the last of the 2526 plan and starting the 2627 plan around the same time so if your community members are having questions it is possible they're being engaged on two fronts not many most will be one or the other but there are a handful of communities that might be engaged on both fronts again our favorite website and then at this time I would turn it over to the chair at the work session and help us figure out where we go from here if there's any comments feedback or ideas for improvement for our public engagement plan well thank you m poam and Mr caros like this this work is ongoing
025is not just once we approve a plan it it stops it's a year round Loop so maybe that could take two weeks off going be a graphic that just shows where step one and it goes around so um I'll open up for my colleagues for any questions or feedback that they have at this time we'll just go around the table I see Miss rice I'll start with you oh well I'm um great job I think this is um amazing process that you that you've done um you've been very thorough in the process and what you guys are trying to do to engage every family in every region I've even heard you speak about understanding that um all of our regions are different um and have different needs and you're literally using your staff are you
026know to collaborate to meet the needs of every region in the family so I think that it's you're in headed in a great Direction um I don't have anything um to say to add to it I think that you guys are doing amazing job and I do appreciate it thank you yeah I'll Echo that and I'll also say you know I appreciate all of the work you know seeing the different iterations of how we're Eng aging families on the front end versus the back end and it's hard because it doesn't feel real until that Student Assignment plan drops um and I think that that's a hard thing to communicate to families like we had these pieces but and you know it just feels like oh I think I'll be okay and then the assignment plan
027comes so I just appreciate the work that you're doing and I know that you know for our families it's also really hard to even if they know something may be coming still be in that space so if I may address and so I probably should announce we're not stepping away from any of the engagement activities that we normally do from September to November in fact we're looking to um make a very specific suggestion to improve that process for you as well and we'll get to that when we after this conversation yes um I uh I agree with my colleagues and um I certainly appreciate even know from a parent I certainly appreciate all of the different ways that um the efforts that are being made to engage engage families um and you know really thinking
028about all of the other barriers that families and parents face um to make sure that their input is um is taken into consideration feels very genuine oh I would just be I appreciate that you always can really f t and put that out with everybody to understand where to go and how to engage thank you guess there's not a lot of feedback to this but thank you all for the work that you all do and we know this is not a difficult it's a very difficult process trying to fit the unique needs of w County with the growth in certain parts of the county that is skyrocketing so you all do such an amazing job of of Meeting those needs and we do know that when we have 162,000 students and growing it is our
029students do not fit in a very unique box and so we thank you all for that work so guess so before I leave you um we wanted to share the proposed timeline for this year and there's one thing I really want to call your attention to and it's the the timing of the public hearing we heard a lot of feedback this past cycle and in previous cycles that it feels as if the public hearing is too close to the release of the final draft for your review and consideration and that it doesn't feel like there's a sufficient amount of time to respond to what you're hearing as board members at your public hearing so while we want to continue with the new cycle that we started last year of early September release to give us
030a full six we window between the first draft or the initial draft and our review of all the feedback that we collect during that time period that gives us sufficient time to have multiple information sessions and open house and we would ask also like for you to consider hosting your public hearing the same day that we come and provide all that feedback to to you on October 21st well in advance of the November presentation so that if there is anything unique or different that hasn't already been captured by those other types of information sessions you can hear it early and we can have sufficient time to provide responses to the comments and feedback prior to you considering the final draft and that way it doesn't feel so tight towards the end not to say that
031community members can't come and sign up to speak you know and and provide public comment at a regularly scheduled meeting we just thought that this might be an improvement for you as board and for us as staff to make sure that there really is a sufficient amount of time to respond to any of those thoughts ideas questions or concerns and I'd like to add just making you aware of the calendar uh the next meeting after October 21st will likely be November 18th unless you choose to have a meeting on November or Election Day election day yes because we've gotten in the habit of possibly doing them the second and fourth weeks however that Tuesday would be better day so that wouldn't be a day that you'd probably be meeting so just making that you know
032where to you so that you can have that we really prefer as staff as to finalize on November 18th because the next weekend would then be the weekend of Thanksgiving and that did not go over well with families this year when we did it and it's also hard on staff because a lot of the stability transfer work that needs to get done that you want us to engage families is really difficult right around the holidays as well to get it done in a timely manner so that we give them ample time before they leave for winter break this is great feedback and I'm sure if chair ha is thing we can take that in consideration but I do know that's something we will definitely make sure he's aware of and that we can make it
033easier on you all so thank you well and for it's really for fames honestly well I mean you all this and I will say we did add in intentionally the April 15th May 6 for conversations around calendar and and school utilization so that it's outlined and clear but that is still a carryover from the the previous cycle but it's what will be coming in the in the coming months so hopefully we won't see you for a little while well thank you thank you so much you have any questions we're always here so our next topic is our 2526 instructional calendars with the early colleges and that will be Mr Cora and Miss Anderson pal simp SL not for the so the last let's do the last multi-track you round will go last let's start with
034um the leadership cies yeah yeah start so annually we bring to you the calendars and tamani will talk to you about you know the guidelines that we have to follow but each year we have to get calendars approved for the upcoming school year what we generally have to do for the Early College calendar so it's the ones that are aligned with um the leadership academy which are aligned with shw University you've got your other schools that are aligned with Wake Tech and then stem which is aligned with North Carolina State University we can only bring those to you a year in advance because they don't have a long Runway where they create their calendar so we're going to be talking about the 25 26 calendars for your application schools we'll also be bringing to your
035attention for the 26 27 recommended calendar for multirack year round which includes track four only modified calendar and traditional calendar and I'll ask after we go through this that this is just an information item right now we will not be voting on the official calendars we can bring it at the next meeting or the meeting after but I want to be very clear like please take some time to go through and look through those because we do have a committee that of community members staff principles um teachers and even some just parents who don't have kids here in W County schools are a part of it they agree to to what we put out here and I know in the last couple years we've had some tweaks to the calendars and we really don't want
036to keep doing that cuz we want to try to get the calendar out in a final version so parents can plan at least 18 months in advance for any vacations or whatnot and so if you could after this moment before we bring it back for final approval please pick it apart let us know if some things that you anticipate will be issues or concerns that you may want to change because we'd rather do it on the front end than on the back end like we've done in the last two years okay and alter over M thank you so let's get started hey let's get started with the Early College calendars um these calendars are created by staff at the school in conjunction with staff at their partnering colleger University um it really does try to
037align with the colleger university partner um you will the thing I want you to notice um on the Wake stem Early College calendar there are a couple of days September 16th and February 17th that may look a little odd because they're in the middle of the week thank you Susan because they're in the middle of the week but those two days are I know what those are I know what those two days are oh they are Wellness days sponsored by North Carolina State University so those are the two days that I think when I first looked at the calendar I was like why are youall doing that and so down at the bottom in the yellow box it's highlighted so families will know what those maybe two OD teacher work days are on the W
038stem calendar other than that they all start early August um this particular year they all start on August 6 um they have to still have the 17 teacher work days 177 student days um the same 11 holidays and then 10 vacation days as every other staff person um but it's just that their whole calendar starts early to align with their college partner and then they end earlier this year all of them in uh May 21st and just to clarify the 10 um 177 days gives us an opportunity to have some Bank time in order to meet the minimum requirement of 1,25 instructional hours so I'll entertain any questions about those calendars great is there any questions Mr her all so these are all the Early College Programs that's correct this is just them right now
039that you're seeing up on the screen oh okay then I'll wait do you want me to show the others you can show particular one you'd like to see no the Wake tab one wake T okay yeah so for people who may be paying attention that we always ask for calendar flexibility the weight Tech ones we talk about aligning with community colleges would this kind of serve as a good example of hey we would start earlier but look how much earlier you would be done you would be out Memorial Day this was kind of a relatively good representation of what it might look like with calendar flexibility yeah so what what a lot we hear from other districts right that align with their college career promise their local um uh community colleges this would be a
040similar um calendar to that yes so starting in August at some point ending late May so really it's the same vacation amount of Summer people will talk about don't short my summer it's the same exact amount of time it's just shifted two weeks month earlier two to three weeks earlier yeah okay you still do 1 77 days now you could have could have more flexibility in the middle and um have a whole week of fall break I'm not suggesting that I'm just saying with calendar flexibility you you know there are different things you could do with that calendar so it doesn't have to just shift One Way sure and that calendar flexibility that we use here is often to try to make the first semester equal or close to equal than the second semester so
041you don't have you know a significant amount of instructional days in the first semester as opposed to the second because when you're taking different classes in the different semester it doesn't reduce or expand the instructional time especially for kids taking AP classes thank you and I see Miss cof I just want to say that the reason we do not have counter flexibility at this current moment is because the state legislator so I just want to make that known because we're not standing in the way of that we are actually following State legislation that that indicates when our calendars can can start so just for those folks who are curious on why we can't make this move it's much it's higher up than us miss Coffield yes so I have uh two quick questions um if
042the bill is passed because I believe there's like 22 or 23 bills for the calendar alignment if that passes will these be adjusted will our calendar be adjusted for 2526 or will it be too late and we have to wait till 2627 so that that's up to you go ahead Miss oh I was going to say Let's cross that bridge if we get to it cuz every year a bunch of them will pass the house and then die in the Senate so um but I would at some point I maybe wouldn't do 25 26 because schools are beginning to plan but you certainly could consider changes to 2627 at this time okay and then my other question is not really a question it's more a comment for those that are listening if you have our
043calendar and you have a student who is in dual enrollment they can finish right now they would finish in the first couple of weeks of January but weight Tech has already started so then that student has to now decide which class you going to go to because you have another week of school and then you have your finals but meanwhile Wake Tech is already starting so you're missing good instructional time either way so it's really more comment for anybody that's listening why we actually really really need the C flexibility are there other questions about Early College ches m r do you have a question I I think I'll concede my colleagues to what I thought and the dates and the one question I had I don't think I want to ask about the alignment cuz
044I'm going back and forth so the answer is no okay thank the answer is no I don't have a question no no I am I'm available if you have questions later thank and probably because school staff primarily work on these calendars because they're the ones that are working with the alignment we might could we could follow up with school staff there yeah it was just um yeah it's just a one date but I'll we I'll discuss it offline fine traditional first um so you have uh the modified instructional calendar which again um is limited to the schools that are currently on this calendar or those with calendar flexibility because of uh restart restart schools thank you so we have seven schools I think that operate on this calendar um typically they start at the end
045of July go nine weeks have a two we break nine more weeks two we winter break nine more weeks two week spring break nine more weeks out right at Memorial Day so um they have a 7 week summer um which is required they have sever weeks summer um and then they start again the end of July um you will see there are some teacher work days um most of their teacher work days occur during track out um but they do have other teacher work days that they take which can sometimes align with those on traditional calendar I'll entertain any and generally the calendar you know your first quarter and then you have a break second quarter then you have a break third quarter break and then fourth quarter break so it's a nice evenly spaced
046uh system of braks for the children around see any we can keep going okay I um so you do have a um new calendar an updated calendar in sem if you the multirack year round no you want to access that one can we do that one next I don't have okay so it should be in assembly if you refresh assembly I did not have it working recipe so multitrack works very much the same way as the modified calendar students go 9 weeks and have a 3-e break approximately nine weeks and have a 3- we break um which one am I I think that's it version six you got there yes I'm sorry thank you there we go um and so tracks 1 two and three begin July 7th um and then track three will go
0473 weeks and approximately 3 weeks and they will track out and when they track out track four students track in so it's a great building saver because you have children in the building all year long it is hard on a building but it is good for kids um and so you'll see that even on the multirack calendar there are some schoolwide teacher work days August 21st uh November 3rd which of course is election day um April 5th and then June 30th so there are some days for those teachers even across tracks that they can work together that for many years was a challenge to have all teachers in the building at the same time for any kind of staff development but at least these just schoolwide teacher work days allow all teachers in the building
048to be there together this calendar has a two week winter break which is always an exciting thing for year round schools because they don't always get that um and I think those were the only things that I wanted to point out Glenn anything else you want to share so this calendar gives us the least amount of flexibility because you have to fit in 177 instructional days um and you're trying to do it over four tracks and making sure that each track has an equitable number of days um one thing I just wanted to point out it looks like in June and I can't remember if it happens again beginning of June you'll see only two tracks tracked in um you'll technically have three because students can come back for the testing in track one on
049June 1st and 2nd but you'll have tracks three and four in the building only it's not an efficient use of our building however because of trying to organize the days of instruction it's necessary in this particular case and that's just because of when we start school on a certain day and have to end by a certain day it just causes um some of those so that will be one thing that you'll see in probably here from from families so the the two light blue days at the end that Glenn just referenced um June 1st and 2nd and then June gosh it's even small for me 28th and 29th um our flex days we use Bank time for those days so only students who are retesting will be in the building on those days and those
050retest days are I'm sorry are required by the state correct so I'll let somebody else I don't do I'll let somebody else speak that um the retest days they're not required but we choose to do them okay right but it's um and they need to be done before the end of the year so this is the only way that year around can really approach this is to use this spank time um because their last day is often the last day of June yeah another day I wanted to bring to your attention I think it's October 5th you have track four tracking in uh coming in for one last day on a Monday I know parents aren't going to be excited about coming in for one day and then tracking out um however again because of
051the way the day the school year starts and when it ends it's very difficult to um not have that happen so I'm sure we'll get some feedback me that yeah was there not a way to incorporate that one day into one of the teacher work days so it's an instruction go ahead no so typically it is an instructional day and the challenge comes where you have multirack around schools that are really big numerically big and there's just not room for other kids to come in and if teachers are working they need a place to work um it's a real challenge doing this calendar um because anything you do then dominoes everything else so if I look at adding like trying to fix that we call it a hanging day cuz it's hanging there trying to
052fix a hanging day then impacts every other track and it just becomes a Challenge questions comments okay so last but not least the multi I'm sorry the traditional calendar thank you Miss pulum for being so the traditional calendar is where the state law really impacts the things that we can do um state law tells us that it cannot start um the day by which it can start the day by which it needs to end um and so when you have parameters on both end the start day and the end day that kind of squeezes you in the middle some years have a lot more flexibility than others um so this one was has a little more flexibility this calendar you'll see it starts on Monday the 24th um and there's um one of the things
053the board had asked was that there's either a workday or a holiday in each month just so that every month there's a break so there is a work day or a holiday and of course sometimes both in each month there is a two week winter break which of course again everybody loves um there are the required holidays those are from the um from the state so the ones in blue or holidays we have to take those days um sometimes that gets uh it feels funny when you're out November 3rd which is a Tuesday and then the very next Wednesday you're out um but that November 11th is a required holiday um you will see that um there's a week of spring break that occurs after Easter this year that's right yes um which people tend
054to like if it occurs after Easter and this calendar was able to do that um there is one last teacher work day in May sometimes that gets a little dicey with other testing um IB AP testing um but the committee felt like this would work and then um this calendar ends on Friday June 9th crossing my Fingers um if we needed to have weather makeup we could do um we could wouldn't want to June 10th and 11th you just have to end school by June 11th Wednesday June 9 I'm sorry Wednesday June 9th what did I say anyway Wednesday June 9th questions about this calendar questions M Mass I just have comments and a big thank you to you and the calendar committee that work on this I know it's not easy trying to put
055a bunch of different Nam need M into a very tight space um and I do remember the one time we asked you to look at how could we fit that first semester before winter break and it was a bleak Blank Space of no work days no days off um and it it was not well received so it is not it sounds good but when you try to work it it just is not conducive I think to teaching and learning I just want to Echo what Miss mapy said I do know um hopefully fingers crossed we won't have to do any revisions to these calendars because I know last year was a lot it was and I know we tried to we revised the calendar to make the primary uh workday so building could be utilized
056for elections or polling sites and then we did the same thing for the um November election as well so I I do thank you all for the hard work and and listen to All these voices and trying to find the best solution and so um thank you and to the calendar committee as well thank you for their input and are there any other questions comments or concerns so just a reminder these are for the 26 27 school year all right and so the the two different calendars that we shared the Early College calendars were for the 25 26 school year these are for the 26 27 and Mr C when would you like that feedback to be submitted to you all the folks have so we'd like to vote on this at the next uh
057meeting because April 1st is generally a deadline with the state to have the calendars approved so we'd like to bring this to you at the next board meeting so in two weeks so if you have any feedback you know at any point probably by the end of next week yes would be great um would Mar 13th be enough time uh I think so okay so anyone has feedback comments please make sure you get those how we collect that feedback um you can email me if you'd like um and and Mr grosa of course that's Thursday March the 13th yeah that would be good yeah because we'll have materials need to be submitted on the 14th so we definitely make any adjustments as sounds great and I want to in the meeting just commend my committees
058um especially the traditional calendar committee we get a lot of parents Community leaders school-based staff Central based staff um a lot of support in our committee it takes us a long time and I'll be happy for any of you to join we typically start um September having these meetings to create the calendars um but I want to commend my M my committee for really working together and and trying to create a calendar that serves instruction first and then the community so thanks to D thank you for going because it's not easy it's not easy well oh this was the quickest wor the like oh there's another piece um any comments or questions so at this point um I would entertain a motion to go into close session to consider confidential Personnel information protected under gs1
05943- 31811 A6 and 115 C uh 319 also to consider confidential student information protect under the same uh gs15 c-42 and the family education rights and Privacy Act 20 us USC 132g and to consult with the attorney employed or retained by the Board of Education to preserve the attorney client privilege as provided in Gs 143-8 121 A3 so Move Motion by Mr Hershey seconded by miss mafy all in favor say I iOS same sign the eyes have it we are now in Clos session I'll give the room a minute to clear out for