001e e e to the June 24th Board of Trustees meeting at this time I will call the meeting to order um and I will ask for um a motion to approve the consent agenda so moved right motion made by Mr Guthrie do I have a second seconded by Miss Bates any discussion okay hearing none I will call for the vote okay and the motion carries six in favor and one absent all right next on our agenda we have public comments on agenda items and we have none this evening so we will move into the board chairs report which is very brief um I would just like to remind you board board members that we do have our board Advance scheduled for August 9th um that is the day prior to our um SCBA law conference
002um and at this time I do not have definite um information regarding the time and location but we will be getting that to you shortly and I will also ask that if you have certain items you would like to have RC on the agenda for that you can reach out to me and let me know so I will be working with Dr Robbins to plan that agenda any questions yes okay great thank you so now we will move into our board committee reports and we will start out with our policy committee and Mrs Bates yes thank you m mam chair uh we have several policies that are going to be up for first reading today uh but before I get started on that I just wanted to address we do have a cell phone policy
003that we are going to be um passing for first reading potentially today however I do know there's the pending Proviso uh the State Board is being tasked with possibly developing a model policy that the local districts will need to adopt so our goal is to move forward with our policy um however if the state department determines something different we might have to shift and you know change things to make sure that we're in compliance with the state dep department so um as of now right we're going to move forward with our cell phone policy I just want Mr dhy if there's anything else you feel like you need to add no this was brought up at skaza by the state superintendent just talked about this it's not passed yet um but I know that the
004local the delegation is is working on something like this putting this Proviso in so we want to make sure very clear that uh this our policy that we've been working on could change depending on what this provisor says so thank you for bringing that to our attention no I appreciate you and so the policies we have for first reading today are our jca the rule student dress jcj possession use of personal electronic devices or District owned devices um that was previously use of paging devices and cell phones in school we have jic Jr possession use of personal electronic devices or District owned devices that's the rule to accompany the previous policy Ka School parent community relations previously School parent community relations goals priority objectives khc distribution posting of promotional materials uh what is the sick
005leave it's not labeled here just a second okay do we not it's not lettered yet okay so we do have a sick leave Bank policy that's new um letters to be assigned BCB board member conflict of interest ebcb safety drills ecac vandalism EF competitive food sales and vending machines GB gbh staff participation in the community previously staff parti participation in community activities jci professional staff development GC QC GC QD resignation of instructional staff administrative staff I a IAA comprehensive literacy education ik KR or ik a-r grading assessment systems and ik promotion retention and acceleration of students so that was a lot but Madam chair I turn it over to you all right thank you Miss Bates coming out of committee um we do not need a second so do we have any discussion okay hearing
006none we will call for the vote okay and the motion carries six in favor and one absent okay thank you very much Miss bat now we will move on to our finance report do you have anything for us this evening out of finance committee Mr not really I guess we have our budget in we're still waiting on the state's budget so I don't know Tina do you have anything to add or pretty much I said or okay perfect okay sounds good that is perfect so we facilities report uh Mr Farnsworth you have anything for us this evening I do not thank you okay thank you very much um okay so that um completes our committee reports and so now we will turn it over to our love fill in superintended again we appreciate you stepping
007up and helping us out again Mr Dy welcome uh thank you Dr Wimberly and board uh this evening I have a couple things just to share with the board uh one is in reference to the referendum that was passed uh we're in the process of hiring construction manager um Dr Robbins is working um with a with our group to put together Gant charts or project timelines um we're hoping to have those for August and then our current projects that you see that are being done right now are coming out of our 8% dollars and then also some of essers so um also Dr Robbins is putting together a cart which is a Citizens uh advisory review team and that will be public um and then those meetings are to be determined at a later time
008but again uh he's looking to put that together again for transparency we're putting those projects and all the all the uh timelines together um right now we have the Sand Hill Elementary Wing Edition um that is right now we're going through the RFP process and design on that that is something that um is needed to be done with the population that we have going out there um so that's underway and then there's many rfps sent out on our safety items um and I'll cover a little bit of that in uh with safety Mr Mr D I apologize quickly on the the construction manager um do you know is that going to be someone that we hire in the district or is that just an external yeah that that right now Dr Robbins is looking at
009probably hiring somebody possibly from the outside to help with all the projects uh with so with Mr souls and his team so they will be working congruently together with that so I think he's looking at that um I know more information will come with that but I know he's looking to be able to that with that $200 million making sure to oversee that those projects I hope that makes sense so it's somebody that we will employ for the duration of the the um all of our projects and but it'll only be for that duration that is correct that is correct during that temporary position yes okay any other questions regarding the referendum update good question thank you uh moving on for safety so I'm very happy to report um all of our buildings were 100%
010compliant with all safety drills this year um a big uh thank you to uh Jason foresight he's our assistant director back there for Safety and Security so thank you he helps monitor that um and so what that entails is every building has to do a fire drill uh five lockdown drills one tornado drill and one earthquake drill um and so Mr foresight oversees that and our building principales did an excellent job of making sure their compliance so want to report that also Raptor training on emergency reunification they'll be in July with District administration and principles so reunification drills just in case we have to do something we have if it's an active shoot we have to do reunification with buses uh the one year we had a fire at Somerville high school we had to
011do reunification and so uh this will help us become more um unified in our response and so we're looking forward to using that training um that's going to take place in in July um Raptor visitor management and what that is um it's going to perform in every building we're going to be able to perform visitor and volunteer background checks with this program um it'll serve as a process for student late arrival check-ins as well and then also it'll account for all visitors in the event of an emergency situation so any visitor that checked in the building will know who's been in the building so we're really excited about doing that Mr Gant Mr foresight will be working with our administrators uh with that and then in January coming up there's going to be Raptor Hall
012Pass many of our uh principals already use this especially at the secondary level at our high schools and so the Hall Pass Program um with other products serves to further enhance our ability to account for the whereabouts for every body is in our building so when the kids go out of classrooms they'll have that Hall Pass and so um Raptor management can do that so um this is a program can do all these functions so we're really excited about that also as far as far as safety excuse me we're process of adding secure front lobby vestibules at Joe Pai Elementary School Fort Dorchester Elementary School Austin Bailey Elementary School and then Fort Dorchester High School I think those were identified I think with Mr Farnsworth I think in the facilities um and so we're in
013the process of that uh new radio communication infrastructure I know we put some rfps on that um but what that is going to be allow us to do if all our our building administrators will have a radio and they can change channels through the district and the District administration can have radios that can go through school channels also with our buses which is a nice feature um if we have a bus bus number 15 needs to come back they can get to the bus Channel then also radio back for buses so this will be a great way for us all to stay communicated so bless you and then uh the addition of 3M uh protective film to exterior School Windows um those three those last three there are part of the referendum with that money
014and so we're really trying to get that uh out out the gate quick so those three items there and so that is all I have to report on those two items is there any questions that I can answer um I have a question but I don't expect an answer right now just to notate uh I was curious if we are looking to do a joint training again um like we did last year and maybe when we can look for that um I think what Dr Robbins was looking to do is a tabletop exercise this year with reunification um I'm not sure about the tabl toop or for the dual purpose of that meeting with our law enforcement how we did that with the active shooter training so I think the big thing that we'll be
015working is a reunification piece and where those reunification sites are going to be um so it's a certain school and those will be locations that will be um we'll have to determin later but I think the big piece is that is that reunification piece and what that's going to look like so okay any other questions or comments great information thank you so much we appreciate it yes at this time um we'll have Miss man come up and talk about the finance report um so thank you Miss manier um good evening Madam chair um board members Mr dhy um thank you for um allowing us to present the May Finance reports U I want to speak to what Mr Guth was talking about really quickly um as far as the state's budget the last we heard
016out of Columbia was that the house was supposed to come back um to meet on this Wednesday in the Senate has not determined a time for them to come back yet so even if they had a conference report on the 26th the um the governor still has five days to look over everything over the vetos before he finalizes the budget which would be July 2 so pretty much we will not have a budget before June 30th um y'all have already approved the budget for us so we can move forward um one thing that they had suggested was that um we just make sure that everyone understands there could be a delay in timing from State dollars to get to us but um as we go over our finance reports we'll see that it's a good
017thing we have a healthy fund balance and so we'll be able to cover those expenditures is one of the reasons why we wanted to have that healthy fund balance because you never know um so for our first Finance report we will look at the balance sheet um as of the end of May um we do have some um Investments that we were able to save up some funding for from last year and as well as this this year you can see on the May 2024 um column that our total assets are higher um than last year by almost $10 million um our liabilities are right about the same and then the fund balance again just to point out at the bottom um we have a net change in fund balance for this current year of
018$19 million but let's talk about um the next page is our revenues expenditures and changes in fund balance so if you look at the top portion our um tax revenue um we've received 100% of what was budgeted um we're waiting to see if our um fee and L will come in at the total amount that was budgeted that's our other that's our one unknown for um um for local property taxes investment earnings we earned a lot more than we had anticipated which is helpful um in our growth of our fund balance we in the center section for State sources we are um expecting one more month of revenues um in June some will come in in July as well um then for our so far total revenues through May of $44.90 end of May were
0192255.80 period which goes from August when they come back until July 31st we will ACR those July expenditures back to June so the month of June could be double which we'll look at the um um on our cash flow where you will see those expenditures are doubled um for the month of June I can't believe we are all the way to the very last month um in blue where we have one month left of this phys year it's crazy um so um if you do look at that June column what we're anticipating is for our expenditures to be almost double um because of that Ural back in the month of July but that will end us with if you see for a total the total column as um next to the FY 24 column um
020that we anticipate that we will be $1 million um in expenditures over revenues but in the FY 24 column you'll see where the board had authorized where we could be $4.4 million use of fund balance which we didn't really need to use because of the additional revenues that we had received so that's very helpful so as you can see our fund balance um what we're projecting for the end of the year would be 63.9 um the goal for the board for fund balance is an 18% fund balance so for next year 18% of our budget would be $ 51.8 million um we have anticipated using $4.6 million say of that 4 63.9 which still leaves us at 59 million so that gives us our little buffer so in case the the monies are delayed coming
021from the state we still have some some room there so those were all of the numbers I wanted to present to y'all for May and project it out through June if you have any questions all right thank you Mrs man thank you thank you and now we'll go on to our facilities report um and you can kind of see here with our facilities kind of go up a little bit just kind of go through this uh you can see H HVAC upgrades for Knightsville and span um our lighting upgrade is 95% completed span the HVAC duck cleaning is completed Spain and nightville the lighting upgrade is 85% complet at Knightsville HVAC equipment has been delivered to span and Knightsville installation of our HVAC and Equipment of Knightsville is 10% complete projected completion is August 1st
0222024 we're hoping that will be done and that'll be out of eser funds yes so we're cutting that close uh but then partial Roofing Replacements at Greg Middle School on the 10700 wings and then in Span so Greg Middle School was awarded the Katon roof was awarded to Katon Roofing and then span was awarded to pet State Roofing and then notices proceed pending receipt of proper uh COI and performance bonds and this is coming out of our 8% U funds and then moving on um our Fort Dorchester high school media center to Kate conversion um the media center demo is in progress the reception demo is complete reception area on SCH will be completed before the start of school which is great um and then the media center renovation schedule for 108 2024 and that's
023coming out of our 8% funds um I know we've had some issues with our Fort Dorchester High School track replacement so I'm really excited about this that pre-bid meeting was held on the 1st of May um and then the final addendum sent out on the 68 so that bid closes on June 26 and that's coming out of 8% money and we're hoping that track will be completed this fall so we're very very excited with that um sandill Elementary portable classrooms um those are supposed to be delivered here in late June and that's coming out of our 8% funds Sand Hill Elementary Wing Edition we talked about that um the schematic design review with OSF was conducted on the 6th of May design team moving forward with design documents and then Geotech survey completed on 620
024and then that report be becoming being submitted to Engineers on the week of uh this week so that's coming out of the be coming out of the referendum pot of money so excited about that's moving on and then we have several more projects that are going to take place at the Community Learning Center renovation uh sheetrock is being hung and finished duck work being reconfigured before the ceiling installation and that's coming out of 8% funds and looks like that's supposed to be completed by um end of July so we're excited about that no that is a Community Learning Center that would be that's where rise is currently right now so the bus maintenance facility that's at Oakbrook working closely with Transportation design documents are nearing completion survey will be completed this week and that is
025coming out of our general fund Oakbrook middle school edition design documents near nearing completion OSF design review complete we're just awaiting construction documents to be submitted to OSF for final review um this week so that's coming out of the Tiff funds at Oakbrook so Oakbrook Elementary Edition um designed in progress for a 10,000 foot 10 classroom Edition and that will be coming out of the Oakbrook Tiff funds and then our last one is the Green Wave Boulevard I know uh Mr Souls has talked about this uh sidewalk that will be coming there to make it much more safe for our students to walk um with especially when traffic's coming off of Green wve Boulevard so that survey is complete and then a plan review update and discussion will occur before issuing final drawing so that
026is in the works there and then Elementary School at the ponds Architects are updating drawings so and code updates and so uh that's that's in the process too so that's what I have to report on our facilities at this time Mr dhy did they move into the shared um Library like did move the media center into like the joint library now have they done that I yeah they're in the process of doing that I know we're we've got everything there just trying to figure out getting keys to that facility so that way we'll be ready to go um the beginning of this school year so I know Mr Aldridge has been working with the city officials there to make sure we have keys security codes and so when we go into all that so awesome
027thank you you're welcome I'd just like to make a comment it's it's to me this is a breath of fresh air to see all of this work that's happening within our district and it's all work that's been needed for such a long time and I also like the idea that plainly looking at the superintendent's report and how everything is laid out everyone can see us as board members and community members can see that it not only took that referendum to get these things to happen it took the Tiff funds that we've worked on for several years and we've been saving for this time to happen and it took our 8% money and and even our general fund so it's it's so nice to see these things happening and finally um catching us up where we've
028been so far behind or or heading Us in the direction to catch up where we've been so far behind because we've still got a long ways to go and I think that's um important that everyone understands that is that we've done without for so long in these areas and it's going to take this and it's going to take all this Frugal spending that we've been doing all these years and saving this money to get this District to where it needs to be and where where it should be for our kids so thank you for all the work that you've done I appreciate it and and this just really makes my heart happy to see this happening well there's a lot of people to thank it's definitely a team and collaboration especially when you're looking at
029that three-pronged approach when you're talking about referendum 8% money and Tiff money to put it all together there's a lot of people people working in the back scenes and Dr Robbins and and our facilities team and um the city and the county have really worked well to try to provide these these These funds for us and also to make sure we we get what we need to to provide for our students so thank you any other questions board members okay thank you very much um the next uh item on the superintendance report is our student enrollment recommendations so we're asking uh for board um approval on on that this evening um on item e for student enrollment recommendations and board members those were uploaded into our packets so if everyone has had an opportunity to
030look at that um and is okay with doing that in open session we can proceed okay um do I have a motion so moved all right motion made by Mr Guthrie seconded by Miss Crosby any further discussion okay hearing none we will call for the vote okay motion carries six in favor and one absent and then we will move right into our Personnel report and that also was uploaded um into our packets um at this time if you were okay with doing it in Open Session I would like to um consider everything except the one specialist position that is included there we will be convening into executive session for that one so in regards to the classified and um certified recommendations do I have a motion so moved okay motion made by Miss Bates and
031seconded by Mr Farnsworth any discussion okay hearing none I will call for the vote on that you get Barber I didn't and the motion carries six in favor and one absent okay and that concludes our superintendent's report thank you very much thank you okay at this time we will move to our public comments on nine non um and we have several this evening um the first is Brooks more thank you very much members of the board thank you for your service and the opportunity to speak tonight I'm here tonight to place the name of Mr Charles studemire in consideration for having one of the new elementary schools named in his honor Mr studemire has spent over 50 years in public education serving the children of South Carolina he serves as a teacher assistant principal principal
032and School Board member time will not permit me to list all of Mr study's accolades just to name a few PTA principal of the Year South Carolina administrator of the Year South Carolina elementary principal of the year National Distinguished Principal award member of dd2 school board for eight years receiving more votes at large than any candidate that ever ran order of the P meta highest award given to a citizen in the state of South Carolina president of the South Carolina School boards Association his schools received during his tenure over ,000 in state incentive money for outstanding academic achievement in my humble opinion Mr star's biggest accomplishment is his love for all children he spent his career striving to see that every child under his Tage reached their highest academic and social potential despite possessing only
03320% of his vision he lost his vision when he was 29 years old he was principal at that time he has 20% of it now during the latter years of his career he battled Parkinson's disease Mr stud M truly made a difference in the lives of his students teachers and parents who may I ask is more deserving to have a school named in their honor I had the privilege of serving as a fellow principal with Charlie and I consider him to be a principal's principal we need more Educators like Charlie your consideration of my recommendation is greatly appreciated I think I messed up tonight because I told the teachers that was supposed to be here I thought the meeting was at 70 and I found out it wasn't so you'll be hearing during some further
034meetings from some teachers under his toolage and I'm sure they will have will echo my sentiments again thank you and thank you for the progress you make every day and for the sacrifices you make serving our children we have the best school district in state of South Carolina I think we never need to forget that thank you Brooks thank you Mr I'd like to thank you so much for presenting this on Charlie I know that Charlie as as a personal friend I also know him as a person and as an educator he's the one that got me up here where I am right now so um I don't know whether I need to thank him or he got me to dd2 I wouldn't be here without so I've been here 16 years and Gail's been
035here 18 due to Charlie there you go and I just want to thank you and I hope that people will support it yes ma'am we'll have teachers coming and speaking and and endorsing his uh efforts as the principal thank you thank you Mr Moore okay um next we have Joan holiday good evening dd2 board thank you my name is Joan holiday I'm a parent here in D to my daughter is now a senior officially she made it official by scheduling her school pictures today and it put me in a mood but I'm here today to talk about um the um Fort Dorchester High School Dance Floor my daughter has been in dance since she's entered into dd2 she was afforded to be classified or categorized as being at arnor's dance and she takes it very
036seriously during this past year um they had competition in um about March and during that time of practice she injured herself in that dance room because of the floor when we went to Urgent Care the doctor was like oh you was here last year yes because it was because of the right toe now it's the left foot she had to have a boot on for two weeks she missed the opportunity of doing her or presenting her dance as an honor student her dance um choreographic in that class she got through that but my concern is I'm apparent that you know I can't afford dance outside of school so she earned it and earned her right what I want to tell you about the dance floor is that is cement they are dancing on concrete the
037only thing that is covering that floor is a Marley floor which is vinyl it is the proper top dance floor but the is not the proper subfloor she came from Austin um um Austin Middle they did they dance floor over can it be across the board because according to here us we have core values here don't we and it says students children come first I'm asking the board to take a look into cuz I have exhausted I reached out to the principal I reached out to the District I also um reached out to the chief um Operating Officer they said you know someone was coming to look at the floor that's not sufficient for me anymore because now my daughter has to decide as a senior to get out of aror dance and that's not
038good it's been an emotional toll on her it has been a toll on me going back and forth to the doctor with her and this cannot continue not just for my child but for other students coming up and the students that want to continue to dance in that room so I'm addressing the board to take us a look because I don't know if y'all want to dance on cement if anybody in here will want to be dancing on concrete every day that's not good for your body and we found out you know she had a spring in her foot that took her out for the rest of the year because of that dance for I haveen what is she supposed to do coming this senior year thank you thank you Miss holiday okay up next
039we have Christian dub DUIs DUIs is the S silent or not silent you can correct me and say it correctly for me I apologize you're the one with a doctor SC it's D du booys I apologize Christian Duo thank you thank you so much um I am a father of a just turned eight actually on June the 19th and he's goes to beachill elementary so he's going to the third grade so what we decided was to put him in reading Camp they have reading camps at new inton and there's another place to have them so um before reading Camp started his teacher called um myself and then I three-way his um his mother in and we had a conversation and you know it was a great conversation so I asked her my my son's birthday
040actually falls on June the 19th so I asked her I said it's June the 9th and before looking at a school calendar I actually was juneth celebrated in the district she said oh we don't have school that day no I'm not going to say her name because I'm not here to out anyone could have been a common mistake so my concern was why isn't juneth celebrated in the district so I called the District I called the District on June the 18th I spoke to Miss Katie Barker she said she was going to um relay this to someone they be they would get back to me I didn't get any calls back I've called back three times last week and so I said I decided to come to the the board meeting because I don't know
041the right procedure as it relates to either recognizing juneth as a holiday I know that we recognize Labor Day we and and I understand that it is during the summer but you have kids that are in summer camp that go to dd2 you have employees that work at dd2 schools that are African African-Americans um that may want to be able to celebrate that day I'm I'm not trying to lobby for them but for me personally as an African-American male and I've been in I've been in my home in Somerville for over 23 years I would like it to be recognized I would like the district to recognize it I mean I don't know the correct procedures I don't know the protocol but I felt compelled to come here and at least bring it to your
042attention that it's important to a lot of people we have a lot of kids that um may not even understand the meaning of what juneth is and take pride in what that could be for them and their families their lineage and there there are certain kids that are actually indigenous to this country and there some some of us were brought from another country um this country as as you as you all know was built off the off the backs of Free Labor from African-Americans not just African-Americans there was Irish I'm not just trying to single out but I understand that this holiday is very important to a lot of my my friends a lot of my colleagues and um let's see yeah and I just want to know if someone can direct me I've know
043Justin I've known him for a while someone could just direct me to what the what is the correct procedure and how how do you guys set a schedule and which holidays do you recognize because this is very important to the African-American Community I thank you so much for listening to me today like and it's dubo Christian dubo yes thank you Mr dubo and just as a reminder um to everyone um the board does not respond to any public comments but we do have your contact information and so questions that you have um asked um will be addressed by someone we'll get back in touch with you in regards to those so but we just do not respond publicly in the meeting so thank you okay and that concludes our public comments and um at this
044time we will convene into executive session in regards to a Personnel matter so if I have a motion so moved okay motion made by Mr Guthrie seconded by Miss Hughes any discussion okay hearing none I will call for the vote okay and the motion carries six in favor and one absent um we are in executive session and we will return e e e okay um at this time I'll ask for a motion to return to open session so moved okay motion made by Mr Guthrie seconded by Miss Hughes any discussion okay hearing none please cast your vote okay and the motion carries six in favor one absent we are in Open Session okay um at this time do I have any other motions Madam chair I make a motion to accept the personal recommendation for
045the marketing communication specialist as presented to us in the executive session okay do a second second okay we have a motion by Mr Farnsworth a second by Miss Bates any discussion okay hearing none we will call for the vote foret we to do that W I have to have you do my again you got okay and the motion carries six in favor and one absent okay at this time I would ask for a motion to adjourn motion made by Miss Bates seconded by Miss Crosby any discussion hearing none please cast your vote I think I closed out because and the motion carries six in favor one absent we are adjourned thank you all have a great evening