001phenomenal Gams uh gains last year in ela and we held and we held even despite the new calculation we held an ML and some some schools even despite that change still exceeded so um and again um the last thing I'll come back with is two tests in a survey and you can slice and dice those tests in different ways you can measure them all you know and remind us who who completes the survey um teachers parents and students however for the calculation um only students and teachers and only certain um you can read all about it in our wonderful accountability manual it's about eight pages and they describe their formula that they use but they're using certain um certain questions even weigh more than others so we don't we don't play the game of trying
002to coach anybody anything we just just take the survey and we're GNA you know we'll do the best we can and be honest it's what we want we want honest feedback so we can grow so you said teachers and students teachers and students and is it all students or is it just the so for the calculation purposes it is grades three through 11 okay this is the first year we do not have 12th graders but they figured out 12th graders are actually hard to find on campus for many reasons early colleges early outs inter internship CTE all sorts of stuff and so trying to drag them back was very difficult and when is that survey given that survey is typically given um the last week or so of March and usually the month of April
003it's about a three three to four feet three to four feet uh four week window in there okay yeah okay but we again our our change on our surveys didn't really change that didn't substantial like again if you look at 80% of our Point movement 80% it all came from that one [Music] indicator I apologize very quickly and and as I'm digging into some more of the data over here on my side I I wonder and I would not be shocked um looking at the graduation rate stuff that that Miss Bates had brought up when when I look at the explosion in growth for those two populations specifically Ashley Ridge and Somerville High School the numbers are astronomical growth and and so again and so we at and I'm just saying this as as a
004board I think we have to own some of that I'm just I guess my point being when we look at correlation factors I think and the district would have to tell me potentially very potentially I think that's probably a high correlation well you're talking about too students moving in not and not necessarily having been our students new students to our district starting High School midc course or at some point haven't yeah so that explosive growth we're seeing is from around the country they're coming here and we have to provide db2 resources and to our level of satis satisfaction like when you look at that High School Student Success indicator um the percentage of students in there who unsuccessful I think we were like 83 or 84% of our students were quote unquote ready for making
005progress that indicator the cohort is established by who is in your building on the 180th day I want you to think about that so if a kid when a kid shows up on the 179th day and they're not ready it doesn't matter they're ours and this is where we're going to have to stop me because this is where I where he starts getting phone calls from the state department because this is where I start really digging in with the state and we start talking about measurements fairness accuracy um but it's okay I mean at the end of the line is every kid ready to vote at 18 no but you got to call the line somewhere some are ready to vote when they're nine some shouldn't be voting until they're 32 right so I mean
006at some point you got to just call the line and you take it on both sides right so most principles are like hey that's fine 180th day bring it on we'll fix them next year but the problem is this indicator this year didn't didn't account for the success of our sophomores it will this year okay but we do a very good job as evidenced by our graduation rate we fix a lot of students and I I think that's a very astute observation of um you know our graduate and and again how do you compare again we're getting into the weeds um so I got wake up the crowd again but the um you know I think when we think graduation rate and we think cohort we think oh these are the kids we've had since
007kindergarten and we're taking through the graduation it's not it's not um and we we get a lot of people in their senior year so right no I appreciate Mr farnworth pointing that out I think that is you know we get this data as board members we look at it and we're trying to make sense of it and you know I hope people would understand that my heart between by asking those questions is I want to see all of our high schools climbing and you know it is like we have to look at this and try to figure out like okay so what was the reasoning what did we do differently there is it and and that could very well play into it so I mean that's something to consider so definitely like my heart and
008my desire is I want to see all our kids performing better I want to see all of our high schools achieving well and having High graduation rates and success of our students but you know some things are outside of our control and it's important we recognize that as board members when we interpret this data and can you know sort through it for ourselves and as you guys are trying to figure out how to continue to climb as well so I appreciate you thank you yeah and I just want to say you know at the the school with the with the lowest graduation r i can I can assure you cuz I work with them all the time they were exhausted they are giving just as much effort to bring those kids to school wake them
009up feed them track down the paperwork they I mean they look at every one of those those uh as just they they they take it to heart and they wear it so um yeah let me and and let me be clear I don't think it's the people or the admin or anything I'm just wonder sometimes you know there's like a practice you know that you might have in effect at a school that they've found really works well to capture somebody so that let me just like I just want to be very clear I'm not trying to point fingers at anyone I do I do want to brag on dd2 that we were a model District that many districts came to ask us why did you why do you have and when we when they saw
010our quarterly audits when they saw our pni program well it didn't take them too long to March home and Institute that there and the whole state is doing better as a result of it so again that Rising tide will will raise all sh ships excellent well thank you so much great great questions sorry um sorry home and sorry to the crowd for um boredom I I enjoyed myself but um I don't know about I don't know about you all but um but thank you so much thank you very much [Applause] well good evening I am here to talk about District common assessments which is a strategy to move all of our schools closer to excellent um so I am just kind of going to give you a bird's eyee view about what the common assessments
011are what the purpose of them is how we use them and then certainly at the end give you an opportunity to ask any questions can can I ask a maybe a silly question and I maybe should have asked it when Mr schmink was in here so and and M Bar are you going to ask me a data question Mr farnworth I mean I I I might be able to answer it is it is it even is it possible for a district to have every single school as an excellent school or is it a bell curve across the school district that's a sad question say yes yes it really depends um but now that we are moving more Criterion based I would I am more likely to say yes it is possible for all schools to
012be excellent the way that they've locked in thing when they first started the program I would say no it was very normative they have definitely moved most of their indicators it's just that inside and indicators sometimes they still have these normative features that block you that no matter if I get really good but everybody else gets really great alongside of me then somebody has to be last and somebody's not going to get points right but they've definitely removed some of most of those features from the report card so for the most part yes got it yeah just want to make sure and and that's the tricky part right because you I mean we have amazing amazing amazing 26 amazing schools one school might just be a little bit less amazing but still amazing well like
013and I want to point out to one particular school um and and they know who they are they lost less points than many other schools and it cost them two categories they went from excellent to average right just because they happen to be in a mathematical spot that was just a nightmare and had had one parent sneezed and put something different on their survey and one kid you been fed better the day before and did better on the test and didn't have a headache that probably would have made all the difference but um just they were in this mathematical when I and when I showed them the range um I mean you half a point this way or half a point that way they wouldn't have dropped two categories they were just it's just terrible
014and they dropped two ratings as a result of it when they really should not have thank you thank you my answer would have and I am willing to be the first district in the state to try to be all excellent how about that okay so first why what is the purpose of common assessments why do we use common Assessments in Dorchester 2 and let me first say we have been we kind of joke today Miss Kelly and I that we have been using common Assessments in Dorchester 2 for I think since I was in the classroom and that's been quite a while they have ebbed and flowed and changed how we use them how often we give them um but common assessments are not anything new in Dorchester 2 we have used them they are
015a best practice um for quite some time and the two biggest reasons that we use them will be are pretty obvious to focus on student learning and also to improve our teaching practices um obviously student learning if we know what students have mastered and what they have not then it lets us know where we need to focus what students need what gaps need to be filled on on the flip side of that instructionally the teachers get that information about which standards have been mastered and which haven't so that they know if they need to pull that student into a small group to retach if the entire class did poorly on an indicator or on a skill then we know we need to go back and spend some more time on that so there are a
016hundred benefits to Common assessments but those really are to the biggest is because it's it helps our students focus on their learning what their needs are and our teachers on what they need to focus on in the classroom so kind of what are common assessments just they are ongoing assessments Mr schmink just talked a lot about you know the report card focuses on end of the year assessments common assessments are the tool that we used used many times throughout the year to prepare our students and our Educators for the end of the year assessment they look just like State assessments they are formatted similar Illy um but they are something that we kind of give us a pulse Point throughout the year instead of just waiting until the end of the year to find out
017how our students are doing on those standards I did just want to point out that we have common assessments for kindergarteners all the way through 12th graders they look a little bit different but all students at all levels take common assessments so who takes them um at least 95% of our students and that the reason that number is there is just that that's for accountability purposes 85% of our students 95% of our students have to complete SC ready in order to get your points for it so we follow the same measure for common assessments 95% of our students we certainly don't expect schools to chase after you know the one student that was absent for two weeks to give him that one common assessment or anything like that but we really do like for it
018to be something that all students participate in and then obviously any common assessment um that are administered if a student has accommodations through an i 504 um an IAP anything like those that those accommodations are given on common assessments as well this is something that our team felt like is always important to share is that our common assessments are written by our teachers every summer we have curriculum writing teams from elementary school all the way through high school for every course every content area every grade level and part part of what those curriculum writing teams Do Is Write the common assessments with our PD coaches so they are the experts in what they're teaching they're the experts in their standards so teachers are a part of writing those common each summer um and then obviously
019just to be transparent we're all human so sometimes when we get in there we realize maybe this question doesn't align to the standard now that we've kind of taught it or we realize after administering the assessment that question or multiple choice B was a distractor for students that we hadn't anticipated so we also collect feedback from teachers throughout the year so that we can go back and edit and refine those common assessments each year so when are the common assessments administered common assessments are administered based on District pacing all grade levels all content areas every course has a district pacing so if just to keep it simple if I have been teaching addition and subtraction for the first six weeks of school and then I should be wrapping up addition and subtraction then that's when
020the common assessment for addition and subtraction is administered so they should all be administered within District pacing obviously again everybody's human so sometimes someone might get the flu and be off by a few days or something like that so there is a little bit of wiggle room that we encourage people to work with their principles in within their building if there's things like that while also working with their School administration and PD coaches to help get back on Pace because there's a lot of content to be covered in every grade level and every course and we just don't want them to get too far behind so that we get to the end of the year and we haven't had time to teach everything just on average each common assessment in each grade level sorry there
021is anywhere between one and three per quarter so they are as you can see multiple throughout the year as kind of a pulse point for our Master to measure Mastery of the standards as they're being taught but then also that sounds like a lot but they're also brief they're just they some of them might be 12 questions they're meant to be taken in a one class period it's not like SC ready where everything shuts down and it takes three to four hours or anything like that the common assessments are fairly short and can be administered in one class period so how are they administered I think it's important to know obviously that looks different for our primary age children than it does do for the rest of our students so in kindergarten and first grade
022our students participate in math common assessments and those are administered paper pencil and some of them are even checklists that the teacher documents as she has students at the table so it looks different than it does for our older students but we're still measuring that that Mastery of those standards according to District pacing so that way we can look at areas that might need to address through our curriculum writing teams or if it's resources or things like that again for students in grades 2 through 12 they participate in common assessments on a formative plat it's called formative it's an online platform we started using formative several years ago because it's formatted and looks very much like um State accountability tests so if students can highlight they can highlight there so it look so students aren't
023waiting until the end of the year to see what that online testing platform looks like for the first time another added benefit of the formative platform is it does super fancy Thad level data things where well I'll show you an example in a minute where it compiles everything we'll show you the level of Mastery by teacher by class by grade by district and it also will look at qu at assessments by question number to see if there was a specific question across the district that students didn't do well on sometimes we see if it's a multipart question it will show us if that's a weaker skill for students so using formative kind of does all of that data that we used to have to do by hand for us so this is an example just
024without with the schools kind of blacked out of a report if you look over to the right on 5. A.1 um which I think is grouping symbols in fifth grade math the district average there for that standard was 91% overall but then if you go down those are different schools so in this example that top school shows more of a need to retach this with a 50% Mastery in that skill whereas the three and I that was just as much as I could show you the three other schools that are shown showed a higher level of Mastery so they just might need to go back and retach to specific students that might not have mastered that so again this is a top level report you can drill all the way down to look at every
025answer by student if NE necessary and I just wanted to focus on this part um really if we go back to that purpose for the common assessments it really is um what happens after because that's where we're changing what we're doing and how we're responding to the data so after common assessments are administered all grade levels all content areas um schools hold what we call data debriefings so their plc's meet they look at that data they discuss strengths celebrate we always want to celebrate our students and our teachers that are um making great strides and achievement also identify areas of need and most importantly walk away from that data debriefing with an action plan about what they're going to do so for example going back to this um assessment what the action plan for the
026top school would be look very different than what another school might look like so it's completely individualized based on the LEL of Mastery yes ma'am I have a question do and I know how the teacher reports reading it helps us be a better teacher but do the parents get these grades do the parents know where they're stand so there are there so schools will share can share the school level reports we'll talk a little bit about grades in a minute as well um because it can be used as a grade at some levels but this the conversation itself about the ma the skills that are being master mastered would be a part of a parent a parent conference can be documented on school report card and things like that does that answer okay oh click
027too fast sorry um other discussions which I kind of touched on it might be that we in our PLC have a discussion about the Common Assessment we just administered we realized everybody missed or 95% of our students missed question two that number one we would probably for the purposes of grading that assessment throw that one out because we need to go back and do some work either on that question type or we just maybe taught it in a different way that it wasn't assessed on the Common Assessment um but that would all be a part of the school level conversation during their plc's they might decide they're going to do some groups to meet some unique needs all based on what the assessment tells them and then again just at the district level we can
028look at all of that to look at um if there are consistent week areas across the district standards were not mastering at all schools or are lower scoring at all schools then that would be an area that we would go back and address by filling the gaps through with different resources um model lessons things like that so it it it the data D driven decision making is from the class level all the way up to the district level and just I actually presented not too long ago um at the end of of last year uh common assessments out of school so I just asked for some teacher feedback because I always think you know it's easy for us to sit here and um think that we we see how it's going but I always think
029it's good to ask teachers so I just ask them for some celebrations or um what was going well with common assessments and I thought these two points really hit what we want them to be focusing on is um number one I kind of breezed over this at the beginning but the common assessments are available for teachers to use from the planning period and that is hugely valuable because that way they can see the assessment before they even teach the content so that way their teaching should match what the assessment looks like not to teach to the test but because the assessment is developed to match the standard so that way we are we can ensure that the level of our teaching matches the depth of the standard um so this teacher specifically thought that that
030was a huge benefit um but also even for students that struggled maybe academically it let her say okay I might not be able to get this student here but I can take some we can work on some of those other underlying skills to be successful because again to go back to the report graphic there's you there are usually more than one question on each assessment that measures that standard and then um this one is just another success from a teacher was to use the data and reflect how you teach it um as well as your student understanding and really common assessments are the only time teachers really get that kind of data you want I will keep going and Mr dhy will jump in if I don't say anything he wants me to say of
031course there are always challenges so we don't want to stand here and um ignore that there are challenges um so these are some challenges that we are currently working through with common assessments obviously anytime you're implementing something on a huge scale like we do at the district level um making sure that they're implemented with Fidelity so the Common Assessment should look how they're administered the support all of that should look the same at all schools across all content areas so we are always monitoring that and having conversations at schools where we have questions getting feedback from them as well grading practice is um we asked about grading so we did get some feedback about how common assessments are being graded for the grade book for the purposes of the grade book um and we are
032working with we have gotten some feedback from some principles and it seems that um there was just some questions from different schools or different groups about the score from here doesn't necessarily have to match the score that goes in the grade book for for example let's just go back to that pesky question too I keep talking about that you know everyone did poorly on schools do teachers do within their plc's can discuss that and remove that question from the the their overall student grade that goes in the grade book because we would do that for any assessment what that tells us on here and how we use that feedback at the district level is that we would want to re-evaluate that question um so also if again real life happens so Katie Barker is teaching
033Algebra 1 which would probably never happen Algebra 1 is definitely not my strength but and I have the flu and I'm out for two weeks you know when there is a sub in the building you you leave sub plans but it's going to be different so that's not necessarily something I just need a couple more days to catch up on there may be an entire week of content on a common assessment that I would not count for grading my students because I haven't taught that so there so schools do have that flexibility um plc discussed that the administrators are a part of that to make changes to the grade that goes in a student grade book for some of those reasons same thing if a student's absent for two weeks and then comes back I
034hope nobody's absent for two weeks I don't know why I keep saying two weeks but if you're absent for a week and then you come back and take a common assessment that's certainly going to impact your grade so you might as a teacher have to make some decisions about that but again we are working through those practices um those grading practices with schools as we're coming across those readability I will tell you this is we hear um from our elementary principles sometimes because the readability of some of the assessments is challenging the hard thing is that it is aligned to the level of the standard um so again we want to work towards getting student students on the grade level reading ability to be able to read that without the challenge um of the reading
035but that's something we have to build to and again it is challenging but we want students to know that now and us be able to work towards that now instead of being surprised by that at the end of the year and then pacing due to weather days we've had a few of those um so we are currently working through that that was a big part of what we did on the October 11th District PD day that morning was reworking pacing and things like that um so that we could update pacing guides there for updating Common Assessment dates so that that way um we could be more on on Target with where we are right now um and teachers were a part of those conversations so we were really able to get some good feedback from
036them about what is realistic in terms of where they are pacing wise right now in comparison to what the pacing guide pre hurricanes said questions go ahead Miss Parker going back up to where it says who writes the common assessments M um you said it's the writing teams that consist of dd2 teachers and PD coaches yes ma'am um who decided on the curriculum like you fly who decided to use that program instead of any other program so so the district adopts the instructional materials that doesn't come from the assessment the curriculum writing teams I know but I'm I'm just asking you because that's what I was thinking about was who who who initiated that program and decided the district would use that program sure so the state department has recommendations for for curriculum programs and
037you fly is not in the top five chosen it was not you fly is not in the top five listed with the state department okay so I was wondering why it was listed I mean why why you chose it so I will I I mean we separate from common assessments common assessments don't aren't assessed I understand I was just asking this question MH um but the curriculum T to go back to your original question curriculum writing teams are not the ones that determine the programs they use the programs that we have to write the pacing guides and then write the common assessments so you do not know who chose you fly no ma'am it was a district decision District person who M Dr Robbins it was a team okay still not answering the question because
038like I said it's not one of the it's not in the top five for the state department and I'm just wondering who chose it and who is that team Dr Rob's admitted that he's not up as much on Elementary stuff as he is on high school stuff and so I don't know if he would be on the team but I mean who I just wondering who the team was well there were there were several people and I would have to go back to the notes when we originally went through it but it was the entire the district Level Elementary curriculum team I that was a part of some questions about common assessments if that's like to know who they are I think you should email them or ask to meet with them and they'd be
039happy to discuss that with you um as far as common assessments now that I lost my train of thought um I wanted to know and this is sometimes I ask questions not for myself but because I get asked them a lot and so I'd like to ask them so that they can be answered for everybody and one of that is is the district whether that's the board because I know it's not us or the District staff mandating that common assessments are graded in the student grade book so they are graded as a unit assessment in secondary okay so but how they how they put that grade in what how they determine the weighting of it is major minor classwork that's determined by the teacher yes like what it's weighted so we don't as a district
040we don't manage if you um wait your quizzes assessments we don't but we do it isn't it is an assessment grade in the grade book does that yeah so it's required that you put it in the grade book in power school as an assessment grade it doesn't have to match the grade that the district gets as far as your data because obviously you have your pde like okay that was a bad question or right whatever okay just wanted to close and some schools and I'm sorry but just also on top of that also many schools like offer test corrections for partial points for assess that's their practice within their PLC so they can do that same thing on Common Assessment so we encourage them to follow the same practices for common assessment grade Gradebook grading
041as they do for the rest of their unit assessments right and and you might have just said this and I my brain there was something vibrating on here so I got distracted but um sorry so is it decided from a teacher level or a school level how they're weighted you said teacher level so or is it like a department or so most of our schools have they do that within their plc's um so that they each teacher doesn't have something different like their PLC will agree because they agree on waiting at the beginning of the year when they set their grade books up so they might they would decide at the beginning of the year when they wait and most schools um do that at minimum within their PLC some schools do that across all
042grade levels and all content areas okay that definitely helps and then you said for middle and high but Elementary are they required to grade those Assessments in like a grade book no ma'am are they told not to or is it at their their discretion so it is it is the district response that it is not be to be required to be used as a grade okay um I will say that I know that Elementary principles debate that every year you know do they want to reopen that um so they're but it is our it is our guidance at the elementary level that it is not used ases a grade okay and then if like a teacher is struggling with pacing and for whatever reason the class really struggled on certain topics and they're behind on
043the pacing guide and I do know the district has a time frame they have to complete that in can they reach out to you and request maybe an extension or explain anything is there any sort of way to remediate that absolutely our guidance for that number one is first to go to their building administ rator um to make sure they're aware and most for the most part I think principles will give them you know is three days sufficient and if principes have questions about that then they will contact us to work through that um so that we can figure out what the right balance is there and the reason for that level of support is that it's to kind of I kind of brush through this over um a few minutes ago but it's much
044easier to catch up on 3 days kind of like balancing your checkbook if you forget to do it for 3 days it's fine but if you forget to do it for 3 weeks it takes you a long time to dig out of the hole um is that we just want to be able to provide some support if someone is significantly behind Pace right okay but yes we do we do work through through situations like that on a Case by case basis if someone needs more time to administer I will say that um sometimes it for example if it's one teacher um and they're two weeks behind but the debriefing is scheduled for 2 days the building principal might just say well we're going to debrief based on the you know our PL the rest of
045our student data without that class um so sometimes it's we we'll just count yours out of kind of the debriefing part of it and then we'll meet with you later to go over that part so it just kind of depends on what the need is all right I was thinking that would give you guys better accurate results because obviously if they took that assessment and they didn't get to that for whatever reason um that would probably flag it like if feedback is that this entire standard wasn't covered and that's why scores are lower so that we know it's not necessarily um a curriculum writing issue okay so you guys can flag that and take that into account when you're reviewing that okay Ma that's great I'll give somebody else a chance to ask a question
046but that's very helpful thank you I just have one question is it is it the same assessment in the honors classes and the CP classes at the high school level um some of the same skills but there may be additional or deeper questions okay so same as gate too that's a little bit different so we try to make it match the the rigor of the class okay for the assessment that they'll be taking at the end thank you thank you um you know before we move you can come on up Miss Troy um I was yeah you guys have received a lot of information and one of the things um that's a challenge since you don't live this every day is how do you know trying to get your questions answered at a board meeting
047I think that this is and I can talk to the board chair offline but this is a valuable Workshop topic and we have our winter Advance um um and and even in our summer Advance where we just really this year we did goal setting but then they can sit down and really try to help you dissect this and you can spend a lot of time going back and forth and asking questions and I've just found that to be really beneficial you know even I'll be honest it helps me on some of these things that I'm not as entrenched in so I'm just all maybe you and I can talk about that though all right M Miss Troy I will turn it over to you school calendar all righty good evening again um we would like
048to present present the calendar for review and consideration for um approval for our November um board meeting September 12th the calendar committee met to build the shell for the um school calendar we're presenting calendars for two years again this year last year we presented the 2526 school calendar but as a board you guys decided to only approve the one calendar because that was the first year that we had the changes in the earlier start date and adding the fall break so we are actually bringing this back again to present for two years there are no major changes in the calendar this year so we're also going to present a 2627 calendar for your review um we wanted to present two calendars one in hopes that this will allow in terms of with parents to do
049some long-term planning as they're able to look at the calendar for the upcoming school year and the following school year as always in building the school calendar we have certain considerations that we have to keep um in mind when we're building the calendar in terms of state requirements for instance 180 student days 190 teacher days 10 work SL professional development days and for instance um for election day on an even year that there is no school so those are some of the things things that we have to keep in into um keep in mind again as I said we're presenting it for review for two years our 2526 and our 2627 calendar in hopes that in the November board meeting we can have it approved we're kind of moving on the front end of doing
050the calendars and wanted to kind of continue to keep up that pace that we're that we're doing subject to any of your questions that really completes all of the information that we have for the calendar committee so I will go ahead and um one of the discussions we had and as you can see up there it's one year um and that that's the recommendation we'll bring to you all um next month is just the one year which is something that you looked at last year you just wanted to wait it's the same calendar that was presented to you last year for the second year we won't be bringing you a second year um because I've been tasked with looking at a couple options um a little differently for that 2627 year um and again that's
051going to take just a little bit of time but we've got time to work through that process but we would like to stay uh relatively early in the process in terms of um the 2526 calendar so this is just a draft um for your review um to consider and then we'll bring it back to you next month um for a recommendation um super question the election day November 4th do we do we normally do that for a non-general election it's on the even years that we have it off so we would not have it off next year however um because there are sometimes elections our security department asked if we could still can have it off so that in terms of the schools and monitoring the schools with that was the reason that that was
052put on there that way guys don't that we've ever done that before on a on a non-general election I mean it's fine if security really if we need it go [Music] ahead um yeah good evening so yes this is not one of those things that we have done um previously um however as times change we evolve uh new things come up our schools um of almost all of them are used as polling places on Election Day um that presents a number of issues um when our schools are operating uh we have the general public coming in um to vote and trying to separate and keep separate the general public uh from the students is very difficult uh we usually have to use our bigger spaces like our cafeterias our uh multi-purpose rooms our gymnasiums things
053like that so just over time it's become increasingly difficult um and especially as new threats emerge uh to keep the public separate from the students uh additionally um the the traffic in and out during the course of that day really um interferes with our bus traffic our car rider traffic um and those types of things um and then kind of the third thing that really was the Tipping Point for me is the fact that a lot of people don't know but you cannot have police officers at polling places on election days um that goes back to the old days of voter intimidation um and those types of things so um not being allowed to have our sro's on the campus then bringing in the public um to those places uh even our Security even though
054we have some armed security our armed security cannot be um on the premises or around the polling place on those days so not only are we bringing um the public in to our students we're also decre ining Security on those days so um I did make the recommendation that from this point forward as much as possible we try to have election days as a day where we don't have students in the building perfect yeah that that helps big time um I mean is it possible to do that as an e-learning day so okay so I've been down this path before and if it's a required day off due to the election no but if this is not required by Statute then the answer is for that year we can't plan an El I just can't
055yeah plan it plan it yeah could I ask why juneth is on here that was brought to the um committee it was actually brought to the board I think a few months ago and it was brought to the committee as well and so we discussed it at the committee and they decided to put it on the calendar and it I know we're not we're not in school during that time I was just we're not in school on that time but we put it on the calendar and it's on for the final for the next year which I guess we're doing something different but we would have been in school during that time and we put it on there because the question was raised for the students and teachers in summer school it was a day
056off but we didn't give students a day off because it was not on our calendar this year I didn't know that juneth had been pass yet as a as a holiday it is a Federal holiday they did pass it recogniz holiday right thank you do you know if um we have had any contact with um Charleston or Berkeley County in regard to trying to coordinate I mean I I know it's gotten more difficult year to year but that is feedback I always hear from families and and staff because so many people are affected you have family members that are in the Tri County Area we actually share our calendar it actually depends on who puts the calendar out first so we've had our calendar done so we shared our calendars with them so that they
057can see that this is what we're presenting to our board do you know if they have responded at all I mean do do we know if I know you said we gave it to them but have we heard anything back gotten any I don't think we've gotten any from them yet so I'm not sure if they've met okay okay thank you MH good thank you thank you miss m good evening Madam chair board members and Dr Robbins um this evening the finance team has prepared for you um the financial reports um as of September 30th of 2024 so our first report that we'll look at is on the left it's on um your balance sheet so these are um cumulative numbers for our fiscal year that started July 1 so we have July August and
058September um our assets are at 67.7 million as of September of 2024 which is very close to September of 23 um our liabilities are 8.9 and our fund balance is 58 the liabilities and fund balance um equal what our assets are I wanted to point out that our net change in fund balance as you can see is a negative number that's 11.4 in the negative um that's again cumulative um and so what that number reflects is that the revenues that we've received year-to date have not equaled the expenditures that we've paid out year to date by that amount of money um which leads us to remember that it's good to have a good fund balance so one of the board goals is to keep 18% fund balance and we'll see on our cash flow statement
059how that's um beneficial to us the next um report that's on the right hand side is your um year-to day figures for your revenues and expenditures um I wanted to point out that in the M very middle column that says ideal percentage um so that says that 75% would be your ideal percent percentage if we had um received our revenues and spent our expenditures evenly throughout the course of the year so an ideal percentage is 75% so for our tax revenues we've received $2.7 million out of our 75 m% in an ideal um we will get more revenues in November as property tax bills come in um December as they come into the county let me say as they collect the taxes for us and then send them to us and then our biggest Mone
060month that we get our property taxes from the county is um in February some of our state revenues in that second section um they come in the same way they don't all come in monthly evenly so the biggest one um we haven't received any money at for our from the state for our tier three money which is the property tax relief from the state for ACT 388 so that money comes in doesn't begin until October um so those numbers all flow down and you can see our cumulative change at the bottom is the 11.4 um this is a great report that shows all the way through um each month what we're anticipating for our revenues and expenditures to be um at the very bottom um coming back on that um we will be using more
061of our fund balance to help made money and and revenue off of off of that so I just wanted to point that out for this month so those were the financial reports that I had to present this evening um and then I had one the report for um for y'all to approve please after um if you have any questions on these okay before you move to the next report um I'll ask for a motion to um accept the financial information as information okay motion made by Miss Hughes do I have a second seconded by Miss Bates any discussion or questions not the right one Wanda that's not it yet okay then we will okay that's no problem we will just vote with our hands all in favor okay and the motion carries six in favor
062one absent okay and if you would like to present your yes this one that we needed um um action on sorry Wanda I didn't make that clear earlier when we were working on the agenda um is our minority Enterprise report so it's part of our procurement code that we adopted the the new procurement code um last um in July 23 we are to present our minority Enterprise report um twice a year so this is our January 1:24 through June 30th of 24 for the second half of our last fiscal year as we're working through the audit we are um tidying up our last items and this was one of the things that we um were to present to the board so um for our January through June report um $1.4 million was spent with minority
063businesses who identified as minority business business um I will say that in July of 23 through December of 23 we had spent $2.5 million so for a total of last fiscal year of $3.9 million which was almost double of what we had spent the prior year before so um we have um made some strides to capture more of our minority Enterprises um they have to indicate to us but we've been able to reach out to to them more and I will say that in our new system when we um uh are gathering data when we move to our new enterprise resource planning program um they'll be able to identify um much better and um our procurement officer Ashley cash will get to meet in just a few minutes she is um she came to us
064from Berkeley school district and she has great um great resources and great knowledge and she's really been helping us to identify these folks as well so um these businesses um so this is she's been a valuable asset to us in coming from Berkeley so she prepared this report I just wanted to give a shout out to Ashley she's started with us um in the spring and has um really just hit the ground running with us as you'll find out in another minute when she comes to talk to you um so I need um a motion please sorry Wanda this is where we would need to ask the board if they um would accept the minority business Enterprise report okay do I have a motion so move all right motion made by Mr Farnsworth do I
065have a second seconded by m Crosby any questions or discussion okay hearing none we'll call for the vote okay and motion carries six in favor one absent thank you all very much thank you uh next up tonight is our operations report the first item on the agenda is our safety update so I will turn it over to um Mr Gatt to go through um our safety logs and some other relevant information he has to share tonight good evening again um just wanted to give a quick update I know um we haven't really had a chance to talk too much since uh we had all those threats going on that those couple of weeks where everything got kind of crazy um I just wanted to kind of update kind of where we are with that and
066how the that process works when things get kind of out of hand um the way they were those couple of weeks so what we saw was basically what they're now calling fear spam um and these are posts that are made elsewhere around the country usually through snapchat um sometimes through Instagram and then they get shared around the country as if they were happening in those districts uh we also see that not only do they take those posts and it may be a vague post of you know there's going to be a shooting at shs well you can imagine how many shooting how many shss uh there are around the country um so people see that they take it and rather than reporting that to law enforcement or reporting that to um School uh administrators or
067reporting it to District security they share it and then one person shares it the next person shares it and all of a sudden everybody believes that it's our our school one of our schools or in our district the other thing that we'll do is we'll see that you know somebody will share particularly on Snapchat um they will share a post that of of one of these threats from around the country and then they actually put one of our schools on it oh this is going to happen at such and such Middle School um and it's very easy to do you know if you use snap it's very easy to add that on there and the next thing you know it spreads like wi Wildfire um so sometimes it's very difficult to kind of Tamp that
068down even though we are well aware that they are false reports and that they've come from other places uh it's hard to Tamp it down because it's been shared so many times that people believe that the reality is that it's here uh the FBI um our law enforcement partners with sled are very good about disseminating that information to us when these threats are coming out so there are a lot of times where you know I'll wake up in the morning or I'll get a phone call at you know 3 or 4 o'clock in the morning says hey check your email so I check my email and this threat you know has been sent to me by the FBI saying it's a false threat this was from California three weeks ago but by the time I
069can get on the Facebook it's already spreading uh through fear spam um so we're on top of it and the hard part for us is determining you know when and how to send out messaging to let folks know that we're aware um and sometime it's it's multiple posts and they're different post so we may see one and we send out a notification hey we're aware of this this is not from our district but before we can even send that out there's a second post that's from somewhere else um so that that particular week was difficult it was difficult um all across our state and all across the country uh but I just want to let people know that we do have uh a great partnership with our federal and state law enforcement Partners uh they
070send out notifications as soon as they become aware that these things are trending but you guys know with social media um it it's fast um and often times it's a lot faster than that communication can come from from them to me to you guys to our community um because you know there it's one post and it's out to everybody uh for us we have to get that information I have to get that information to my leadership my leadership has to get that information to you guys and then we have to get it out to um the the community so I just want to let everybody know that we are on top of it if if you see things on social media that concern you because there are real things that do come through uh social
071media that are pertinent to our district um rather I don't want to say rather than sharing it on on social media your it's freedom of speech you do whatever you think you need to do uh but I think most importantly and preferbly it would be to report that to uh your your District security your school admin and your law enforcement Partners um you know that that that Mom that you shared it with on on Facebook isn't going to be able to help your child we can uh so the sooner we can get that information and the sooner we can can digest it and determine whether or not is a valid threat uh the the more the more safe your child will be and and everybody else will be um and the less disruptions we'll have
072when it with in our school days so again I know it's important we all want to share all of that but let's make sure we're we're sharing it with with the right people and again I'm not going to tell you not to send it to other parents and those types of things uh but let's at least make sure that that information is getting to us um as well um any questions about any of that yeah super quick so I think students correct me if I'm wrong students have a way to report threats like via Raptor I guess it's it's on their laptop it's it's so we've got to stop it is now um they used to be able to do it through their phones which obviously with the new um stuff coming down from the
073state with no phones from Bell to Bell they're getting that loaded on their laptops so they can report that via um of just click on an icon on their laptop could they use that platform if they see this type of information spreading yes absolutely and we encourage them to do that so um that that particular app allows the function where you can download um a screen grab and send it to us a picture um you can send it to us we get that so everybody in my department gets that um as well as the administrators at the school in which it was reported get that as well um so that we can go through that the follow on there um as far as parents go do we have any sort is there a link or
074something obviously they don't have a district laptop it is there a link like if they wanted to utilize that same type of reporting mechanism there is on on the district website um if you go to the security page there is a link to the stop it um reporting tool and again it's all Anonymous we can communicate back and forth with the reporter but it's Anonymous from their end um we don't know who that person is uh which kind of leads to the next point where if you do report something we need some information if you say hey my heard my kid heard something in third period um we're going to need a little more information than that for us to be able to investigate it uh so you know a classroom a teacher uh a
075student name um you know a description of the student anything like that will be helpful but we do get reports sometimes that say my my child was on the bus today and they heard there was going to be uh a fight after school well we know which school because you picked which school in the drop down but we have no other information to go on to investigate that or uh we get you know my child's being bullied we want to investigate those things we just need more information who's doing it when is it happening um you can give us your child we we're not going to go out and blast your kid's name um out to the school Community if you tell us you know your child that's that's the victim of the of the
076incident um we just need to know so that we can investigate it and get to the bottom of it perfect thank you all right um and then the last thing Sor to interrupt you can I ask you so the Raptor so is that going to be on still be able to be on cell phones as well as I mean because I know sometimes they might want to report from home or in the evening will they have both as an option I guess yeah so it's actually the stop it app um and the stop it app can't also be on the phones uh we're going to continue we had a lot of schools that got it up last year and we're getting some new posters made um so that students can um before school or after
077school scan that QR code uh so that they have that on their phones as well okay um so they can report it from home but they also if they have their device at home they can report it too right sure so they'll have so they'll be able to put the app on their phone if they want and then also will it be automatically put on the laptops or is that something that it's going to be automatically put on the laptops I think they're in progress if it's not completely done already it's very close okay to that being finished so it'll be on all laptops yes okay ma' thank you yes ma'am anybody else um so I should probably know the answer to this question but do parents have to go to the website or can
078they also download the stopit app and utilize the app the same way they can download the app and use it the exact same way so they can have it on their phone as well okay because I know like most people on my generation won't go to a website will'll open an app so yeah the the app is the easiest way to do it it it um you click right on it there's a drop down to pick your school um you know and that information gets to us I we get it immediately and it allows us as a team to communicate as well so I can see what the administrators are doing with it um and then they log it and can make notes of what action was taken who's handling it if it needs to
079be escalated and get the police involved um then I can see that and follow those things too so it's really a team effort on the stop it app um so I encourage folks to use that when possible all right and then really the last update I had was just uh very quick update on the use of the screening um the screenings in the schools with the open gate weapons detections um we sent the numbers so you'll get last month's numbers each at the end of each um at the end of each month so this month you should get September's numbers um in your board packets uh much better this month um August obviously was a short month we had the storm um trying to get settled into a routine the numbers were not great um
080for the screenings uh my goal is between 2, and 2500 at each school getting screened uh we'll see that um Ashley rid did a great job 2482 I think they had um Fort dester was just behind them with a little over 2,000 uh Somerville was at 958 I think it was something like that they were in the they were in the 900s maybe was 920 something um so the way that works just again is is sometimes they're going to set them up in different ways and use them in different ways um I was over at Ashley Ridge they did a great job they actually got almost every kid that came off of a bus um that day uh they had the kids come out we had Chester out there all the kids set down their
081book bags Chester was able to sniff their book bags while we walked them through um the weapons detection system um we actually like doing that because the binding on um the laptops or on sunglass cases um sometimes it reads that like a large knife uh so if they have their their laptops and their sunglass cases and their pencil tins and their backpacks we can set those down Chester can run those um and then we can walk everybody through the weapons detection system takes 90 seconds you know for to do a bus load of kids that way um so that was really very successful I enjoyed being over there and helping them with that process uh I was over at Somerville high school and they had a pep rally U so they released everybody to the
082pep rally and they set up the weapons detections at the entrance to each um each entrance to the gym so that nobody could get into the pep rally so that was a good way to kind of do it so you know kids were getting out of class thinking hey I'm going to the pep rally well little did they know they were about to be scanned um they're also uh screening individual classes pulling them out they've really done a good job lately of incorporating Chester um into doing that so you know the kids can leave all their backpacks and stuff right there at their at their desk um they'll pull the kids out walk them through the weapon detection while Chester um use uh will will snip their backpacks they're right back in class in a
083matter of a couple of minutes um and and it's pretty quick and relatively unobtrusive uh we have found some things mostly we're finding Vapes um uh some THC Vapes a lot of cell phones uh I had a parent ask me why are we pulling kids out to to run them for cell phones we're not looking for cell phones we are not running them through those systems to look for cell phones um as a security guy I know what the the rules are from the state and I know what our policy is from a Safety and Security standpoint I don't care about their cell phone however if they're not following the rules and doing the things they're supposed to that's kind of what happens that's just a a byproduct of of running them um if if
084you find they weren't turned in then but uh we have found you know a few pocket knives all of that information is in there um I think a Swiss army knife and you know some other some other small Contraband as well so um as far as I'm concerned it's been pretty successful we hope to keep increasing those numbers uh every single month all right I just have one quick question um I didn't see for Chester so do we have a log for that make it that didn't make it your packet no okay I'll s I'll send that out tomorrow I'll make sure that I may have forgotten to include that when I emailed Wanda with the with these numbers I have his report as well okay and then just to share because I think it's
085beneficial since you brought it up I think with our updated policy the way we're going to roll it out moving forward after the holidays will probably be better so kids aren't getting search for phones or right I think we have a better system moving forward so if you're curious watch our policy meeting all right awesome yeah that sounds good all right thank you good evening just want to run through uh the the full list uh because a lot of this stuff is about to drop off the list H fact lighting that's uh we're substantially complete there the roofing at Greg and spans about done the fort the fort norchester high school media center that is complete as well uh the fort norchester High School of track replacement they're out there they did some fine grading
086we're supposed to be Paving this week and after it's paved there's a 28 day dwell period And then after this asphalt sits there and cures for 28 days they'll come back out and put the track services driving in uh the bus maintenance facility the Oakbrook Middle School Edition and the Oakbrook Elementary Edition uh we're all uh back and forth with OSF and awaiting some start dates and a few more permits on those the Green Wave Boulevard sidewalk is substantially complete uh we just got to do some seating out there and then we'll pull up the uh silt fences once the grass is established uh the softball field Press Box at somville high school they have uploaded the design documents to OSF and that is being reviewed uh I put this on here today this didn't
087hit your list but it was the Somerville High School tennis courts uh we just this morning got word that uh they have started the survey process out there and we've made contact with an engineer to start a design process on those six tennis courts and that brings us to the referendum projects and I've I've separated out the referendum projects on this report just to get everybody in the habit of the referendum is completely separated from the 8% Tiff estra funds and all that so the the Sand Hill Elementary Wing Edition we've gotten just about every permit we need now all we need now is the CM at risk in place and to get that process started with the GMP and the elementary school at the ponds so we've got the design documents uploaded to OSF
088and uh just found out the other day that uh OSF has scheduled a review for this week for those design documents so we should be going pretty quickly to construction documents shortly after that and we did receive the final traffic impact assessment from the county so so everything is moving along we've got a lot of a long laundry list of uh referendum projects that are in the early phases too early to even mention right now but uh a lot of stuff is going on with that and I think that's going to lead Dr Robins to his next conversation if you have any questions for me let me know so as we transition to a true referendum update I will share with you I've had uh multiple conversations with the county about the Pond's property um
089they've gone back and forth with the um the fade uh agreement for phase 8 and Phase 10 with Coulter um they're getting steps and steps closer um still feel like we're very confident that once that's approved it's going to be within our window um and we can cons continue with the design development process so we are still in constant communication with them multiple times a week um for this next piece if you recall um I asked the board to allow us to put out an R RFQ for a multi-award bid that's what we have tonight I've asked Ashley cash to talk to you all she's our procurement officer um to share with you the process we utilize the committee um we established and then we have the five uh construction companies that we have for
090your consideration tonight so I'll turn it over to you Ashley good evening thank you um good evening board chair Wimberly members of the board and Dr Robbins um very excited to talk to you about these these projects tonight and this RFQ process we did do a request for qualifications um that was issued in late September we had a deadline of October 15th um our response to our request for qualifications was very strong we had a total of 14 responses and we were able to meet and do a short list evaluation come up with the seven highest ranked from that part of the process and we conducted interviews last week with seven firms after the completion of all the interviews with those firms we again made another ranking and came up with the list you have
091in front of you this evening um so at this time we'd like to ask that you consider the award for the five highest ranked firms that's in front of you and if anybody has any questions I'm happy to answer them okay thank you all right board members at this time do I have a motion it's a vote okay motion to approve the award of construction contracts as presented made by Mr Guthrie do I have a second seconded by Mr Farnsworth any questions or discussion I'm just excited to get the stuff kicked off um obviously a very well um respected group of construction management companies that we've got here um I will say in our last project and and I know we've talked about this our last project using CM at risk from a board perspective
092from a district perspective um sigh of breath of fresh air how about that that's that's a good way to put that one so um I'm I'm excited to get these next ones off the ground with um with the same platform okay okay any other questions or comments all right hearing none we will call for the vote okay motion carries six in favor one absent thank you very much thank you all right the the last piece here is just quick information um just wanted to update the board our cart has met for the second time I think this second time they finally got organized and um are feeling their way out you know as a group now that we have these five um additional firms on board um they'll they'll be to kind of step in
093and have those conversations um Tony and his team will help facilitate that the plan for them is they have scheduled their next meeting for December 2nd I'll give them a chance to hear from some of these contractors and then they are going to present to you all the first time on December 9th we have um and again just FYI we have a link underneath the referendum tab on our web page that has the minutes and as they conclude their meetings um it also has the upcoming agendas um that will be discussed so again that's out there for the community and the public you again they haven't had a reason to really get going yet but now that we have contractors in place and as the work starts they'll they'll become much more active so happy
094to answer any questions if you have any on that okay okay um next slide please all right the next thing I have for the board's consideration tonight is the student enrollment recommendations okay board members you should have received that information in your packets and um do I have um any objection to approving this in Open Session no okay do I have a motion I make that motion okay motion to approve the student enrollment recommendations as presented made by Miss Crosby do I have a second seconded by Miss Bates any questions or discussion okay hearing none I'll call for the vote okay and the motion carries six in favor one absent okay and moving on to the Personnel report yeah so um I have several items uh here for the board to consider underneath our um
095Personnel report tonight so I would present that to you all for consideration okay board members we do we did receive this information in our packets um at this time if everyone is okay with doing it in Open Session I would like to proceed with everything included minus the community relations reorganization um and so if everyone is okay with the remainder of that I would ask for a motion okay motion made by Mr Guthrie to approve the recommendations as presented in our packet do I have a second seconded by Miss Bates any questions or discussion okay hearing none we'll call for the vote okay motion carries six in favor one absent okay and at this time I would ask for a motion to convene into executive session for personnel matters oh I'm sorry I apologize there's
096more I'm I'm so sorry I'm getting ahead of myself there's more recruitment events please apologize well forun we do not have any public comments so I should have stated that but I certainly do not want to miss our recruitment events well and so part of the Personnel report tonight um I asked uh the Personnel team if they would come up and uh present some of the things um that are taking place in strategies really kind of aligns with our recruiting and retention task force um honestly I had a chance to go with a few of them to Charleston Southern uh we had a day in Charleston Southern which was just dd2 where we were able to talk to all the future candidates and members of the education department and so I we followed that up
097a couple days later with a recruiting event and I just think they're doing some amazing things and our fill rates have been really good this year so Mr Matthews yeah I know it's been a long evening thank y'all for this time uh just we'll we'll be brief but uh you know as I'm hearing all the presentations earlier of all the data and all the things the report cards and everything I keep it keeps coming back to one thought in my head and that's the people and the the teachers the support staff because we have great great folks in dd2 and we want to continue to make sure we're recruiting high quality folks so uh you know when I um not that long ago I was a principal and and even in my years now in
098in uh Personnel you know we we focused on recruiting in March April and May uh you know when you were thinking about getting ready for the next school year you you know you weren't really thinking about hiring for the next school year until the spring but that that's all changed now we're we're hiring year round and our recruiting efforts are year round and I'm with me tonight I have Miss ebony Summers Fogle our secondary director of personnel Miss Lara Hayes our substitute professional development um administrator and of course Dr Wilson he's our wonderful super assistant superintendent who who assists and and oversees our Personnel team not with us tonight our Tracy taow our director of Elementary and um Sharon Curley who was our assistant director of educator Effectiveness and the the six of us Al
099five of us along with Dr Wilson you know we work hard to recruit and execute our recruiting plan and also meet the needs of over 4,000 employees uh on a daily basis so you know going to the next slide you see some pictures just wanted to share some pictures you know this is if you go back to that previous slide there's uh some pictures of just us out at different universities and colleges uh recruiting and and we we put our tables out we build connections with students and not just teachers where we go to classified fairs now too we used to just go to teacher fairs but we go we're recruiting all positions now when we go to recruiting events and you can see there's what Dr Robins was talking about we had a wonderful
100day at CSU where as you can see we got to sit down and have a round table discussion Dr Robbins did a good job of sharing our District's Vision as you can see we're looking and seeking um employees who can help us meet our mission of every student every every day through relationships relevance and rigor if you go to the next slide you can see already you know school year started uh in August but already instead you know we're not waiting till the spring uh we we we attended a couple of recruitment fairs in September doorchester County Workforce career fair College of Charleston and then already in October we've been to all those places just last week we were at Anderson on Monday uh we traveled to Clemson on Tuesday we had an recruitment fair
101at Clemson on Wednesday we were at CS on Thursday morning we had our own if you look on the left we had our own event here um Thursday night and then on Friday we were back at Francis Maran and USC Upstate so we might be asking for a helicopter this spring in the budget process um but uh you know and it's been wonderful to we we're already planting seeds and developing relationships and contacts with future employees of of dd2 so we're we're uh doing well on the recruiting front just wanted to share that with you and I know Dr Wilson do you still want to have anything to say yeah I'll just um wrap up also by saying just a couple of things that we we're always trying new things um you know we do
102have a a winter recruitment Fair planned on in January that we're going to start promoting um and then we we also started a DMV ad um so at all of our local Department Motor Vehicles we have an ad as people are standing in line you know and and waiting to get things done we're advertising and uh we we actually have a a short real clip there's no sound with it because it doesn't they don't put sound with it but we're just going to show you just kind of what as I'm walking away you can kind of see as folks are at DMV what they're seeing just an example of some of the things we're putting out there this was one we had there running about our Fair last week and we've hired uh as of
103today we've hired five people from that fair last week and we'll continue to put things supplement with as we have events and just general recruiting so we as as always we appreciate your support and if you have any questions we're here to answer thank you for all your hard work yes I apologize I that I did not mean to cut you off and it has been a long night but this was very important I agree I was actually thinking the same thing as we were going through all the other stuff that it really does all come down to our people that's the key so thank you for all your efforts your entire team we really do appreciate you now um the next item on our agenda are public comments and we do not have any
104public comments this evening and so I will move to the next item which is our executive session and I will ask for a motion to Mo to convene into executive session for personnel matters so moved okay motion made by Mr Guthrie do I have a second seconded by Miss Bates any questions or discussion okay and hearing none then I will call for the vote okay motion carries six in favor one absent we are in executive session and we will return e e e ask for a motion to return to open session so moved motion made by Mr Guthrie do I have a second seconded by Miss Bates any questions or discussion okay all right um we will call for the vote yeah I know you didn't motion carries six in favor one absent we are
105back in Open Session Madame chair I make a motion to approve the community relations organizational chart changes as presented okay thank you Miss Hughes do I have a second okay seconded by Mr Crosby any questions or discussion