001February 20th 2025 at 6 o'clock and I'd like to call this regular meeting to order can I get a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes please stand and join me in saying the Pledge of Allegiance I pledge ALG to the of the United States of America and to the Republic for it stands Nation God indivisible andice for all can I get a motion to approve the agenda as written so moved second any discussion can I get a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes can I get an can I get a motion to approve the minutes for the regular board meeting on January 16th 2025 so moved second any discussion can I get a
002roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes can I get a motion to approve the minutes of the special board meeting on January 18th 2025 so moved second any discussion can I get a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes and finally can I get a motion to approve the minutes from the special board meeting on February 13 2025 so moved second any discussion roll call Mrs will yes Mrs powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes and we will hand it over to Josh for the featured artist fyy Smith wonderful thank you Mrs Mason bard of Ed if I could have my featured artist from Boy Smith please come on up along
003with we have Mrs espie here and Mrs Cooper we do have several of our uh Scholars from the National Honor Society here flexing their civic duty I'm going to ask them to kind of scoot that way a little bit so that we can recognize our artists up here we've got some really really wonderful work from Boyd E Smith this month um we're going to start out I know we had two of our students were running a little bit late has Alexa made it yet oh fantastic uh Alexa Vargas is a sixth grader she actually created this ceramic Taco that is up here on the podium wow so adorable I'll pass around so you can take it don't take a bite but you can take a close look um it's really beautiful uh then we have
004Bailey Smith who uh we're going to go uh from your left to write Bailey Smith is also a sixth grader and she created this beautiful Mosaic over my shoulder here so Bailey congratulations well done well done good job we also have yela Smith yela congratulations y created this uh Mosaic [Applause] here good job we have Jameson ice who created this Mosaic right here Jameson congratulations fud well done nice job we have blue seore who created these wonderful woven baskets and I've got a little story about blue Blue's grandmother is that right Blue's grandmother was the first art teacher at Boy Smith how about that and she's named after her she's named after Mabel ham is a fourth grader she created these stuffed animal uh right there congratulations Right congratulations I've got Wyatt Cobb Wyatt created
005this amazing snake and then the the letter art of his name congratulations and then I have Lotus Turner who did the drawing on the end in the three-dimensional Roomscape congratulations really great job and I'd really like to thank Mrs ESP and Mrs Cooper for really cultivating um some wonderful art if you have a chance to walk through the building the cases in the front of the building are just filled with amazing Creations from those students there's some really great art happening um not just at BO Smith but throughout the district um and I I do want to recognize um a couple uh Fine Arts things that are going on uh we took our band in choir students to the wonderful Windy City of Chicago this past weekend um and it was a great trip we
006had about 70 students that went they funded 100% of their own way to go um we had opportunities to perform at Ben Davis High School uh as well as the field museum and we played uh a wonderful concert in the field museum not so loud that we rattled the dinosaur bones but it was really really um beautiful and I'd like to give really um two shoutouts uh on that first of all our students were incredibly well behaved um when we take our students as ambassadors of the district to places like that um every place we go uh the staff at those those facilities commented on how well behaved our students were so I'm really proud of them for that um and we talk a lot about volunteers and booster groups and things like that we
007had the most incredible group of chaperons we had about eight chaperon that paid their own ways to go um some of them took off work and they were just wonderful and without volunteers and those chaperon roles trips like that don't happen um and then I'd like to give a special shout out to one of our students Jaden riger who won the pizza eating contest at jordano and ate five slices of deep dish pizza um and if you've seen Jaden that is I don't know where he put it um and then finally uh just another reminder uh by this time next month we will have closed curtain on Harry Potter and the cursed child uh we have sold over 600 tickets so we will sell out this show we are quickly on the way to selling
008out this show if you have plans to come see Harry Potter and the cursed child you need to get your tickets quickly there is a show poster right behind Mrs Cooper there if you want to scan the QR code it's here it's there and we are also offering a uh activity an event between the the two shows on Saturday so at 5 o'clock on Saturday uh Tina and the incredible nutrition services team we're putting on a feast so imagine all of your Hogwarts favorites uh chocolate frogs uh all of the menus up there uh honey ham uh glazed chicken uh golden snitch cupcakes fingerling it's going to be fantastic it's only $15 you can't pay at a restaurant to eat that way anymore uh it's going to be all made inhouse it'll be a wonderful
009experience tickets are selling fast for that as well so we invite everybody from the community it's a family friendly weekend come out and see Harry Potter and the cured child and join us for the great feast Josh are you telling us there's no restaurants we can go to to get chocolate frogs I you know this is a once in a lifetime opportunity it's going to be magical so thank you very much I would basis all my Ander helps them produce it's it's just wonderful it's beautiful yep it's really beautiful yeah thank you Happy Birthday Josh thank you Mr Spicer thank you no place I'd rather be than celebrating our student artist couldn't let you get away I am going to ask our student artists and their families we'd love to get a group picture so
010if we can get moms and dads families and our artists that would be great thank you all right someone's leaning on the oh May did we D the lights or did somebody just lean on a light [Laughter] switch it's like something changes like that and you're like did that happen for all of us or am I about to pass out I got Friday but we're camping on Saturday so why did we get why did we dim I think because there's about to be a show all right we're going to turn it over to mina espie principal at Boy Smith Elementary I think we're good now okay well good evening I am Mina espie the proud principal at Boy Smith Elementary at Boy Smith we believe in empowering our students to be leaders and our Eagle
011experts are a perfect example of that we have a group of 24 outstanding students that take on leadership roles throughout our school helping others supporting special events and working alongside our teachers and our PTO to make a positive impact through their actions they model our Eagle expectations being respectful responsible and problem solvers every day in every part of our school tonight I have representatives from our Eagle experts behind me that will share how they've stepped up as leaders and the many ways that they are making a difference in our school Community following following our PBIS expectations at B Smith is an important part of creating a positive School environment as eego experts we help by reviewing and modeling these expectations every day making sure all students understand what it means to be respectful responsible and
012problem solvers to support our PB team we took on a leadership role by interviewing interviewing students across the building ask ask them about dojo points and their understanding of our PBIS expectations to help identify areas where we can improve by gathering this feedback we are making sure student voices are heard in that our school continues to grow in a positive direction leadership isn't just about setting an example it's also about listening and making a difference based on what we learn at bees one of the ways students can take on leadership roles is by becoming a bus leader fifth and sixth grade students are chosen to help younger students during dismissal making sure they are packed up following bbis expectations and safely getting to Carline or the bus this role is more than just helping it's
013about building relationships we get to connect with kindergarten and first grade students acting as mentors and positive role models it's one of our favorite parts of the day because we get to make a difference in in their school experiences while also growing as leaders being a bus leader has taught us patient responsibility and how some and how small acts of kindness can have a big impact we love knowing that we're helping create a safe and supportive environment for all [Applause] students another way we show leadership is by helping with special events like literacy night this year for our first quarter PBIS rewards students decorated pumpkins during the year and we helped bring their creativity to Life by setting up the display along the trail we placed the decorated pumpkins along the path and added up
014light up candles hanging pumpkin hat hanging pumpkins hats and story signs to create a magical reading experience our goal was to make the trail exciting and inviting for families to enjoy together after the event we worked as a team to clean everything up making sure the space was ready for the next school day this experience taught us the importance of teamwork responsibility and the effort it takes to bring a school night event to life it was rewarding to see how our worked help make literacy night special for everyone one of the ways we show leadership in our school is through flock Fridays these are special days where the entire School comes together for stations and an assembly cre creating the sense of community in school spirit as Eagle experts we take an active role in
015making flock Friday is a success we help set up for the events assist with Student Activities and make sure everyone transitions smoothly between stations our goal is to make these days fun organized and meaningful for all students through this experience we've learned how to be problem solvers team players and positive role models Vlog Fridays aren't just about activities they're about bringing our school together and we're proud to be a part of making that Happ as Eagle experts we are student leaders committed to making a positive impact on our school Community our role goes beyond just setting an example we actively listen to our peers bring forward ideas and help shape the future of our school one of our biggest projects this year has been developing a school Vision we've worked together to Define what makes
016our school great and what we want want it to become we've gathered input from students teachers and staff to ensure that our vision truly reflects the values and goals of everyone in our school through this process we've learned the power of leadership collaboration and responsibility we will be excited to share this Vision with you knowing that it will help guide our school towards towards an even brighter future every Monday morning we kick off the week by Leading our building wide Google meet announcements this is our chance to connect with the whole school and start the week on a positive note E each episode we focus on a different area of the school and review the PBIS expectations to remind everyone how we can be safe responsible and respectful we also take time to celebrate students
017who have received a shout out from their teachers and recognized birthdays for the week as Eagle experts one of our most important jobs is to lead by example we have many opportunities to help others throughout the school by modeling what it means to be respectful responsible and problem solvers whether we're in the hallway cafeteria IA playground or classroom we show our peers and younger students how to follow our Eagle expectations by making good choices and demonstrating positive behavior we help create a school environment where everyone feels safe supported and ready to learn leadership isn't just about big moments it's about the small actions we take every day to make a difference in our school community at boyy Smith leadership isn't just about helping inside our school it's also about giving back to our community as
018Eagle experts we work alongside our PTO to support important causes and make a difference beyond our school walls in October we organize a sock Drive collecting pairs of socks to donate to the homeless and senior citizens in Claremont County right now we're leading a food drive for feed our flock helping collect items to support local families in need to spread the word we visit morning meetings create posters and encourage our classmates to get involved these projects have shown us that even small efforts can be a big impact and we're proud to be a part of a school that cares about giving back as you have seen our Eagle experts are truly making a difference at Boy Smith through their leadership they are helping create a positive and supportive School environment one where students feel encouraged
019valued and inspired to be their best their commitment to service responsibility and teamwork is shaping not only their own Futures but also the future of our school these students are learning valuable skills that will serve them well beyond their time at Boy Smith we are incredibly proud of our Eagle experts and and the impact that they are making thank you for supporting our student leaders and the vision that they are helping to build for our school they are pretty amazing we are very very lucky to have such a great great amazing student leadership and Miss swing is one of our fourth grade Math teachers at buy Smith and she really leads our Eagle experts um coordinates our meeting times and um really gets everything going and keeping it going with our students so a huge
020thank you to miss swing as well in the [Applause] back I just wanted to thank all of the kids the eagle experts for coming up to talk I know that can be so intimidating to do especially in front of this huge room of people and you all did so great I also wanted to thank you for all your hard work that you've been doing as Eagle experts I think it's wonderful and I love programs like this because when you involve the students in something like this it really gives them ownership over their own decisions it gives them a voice and it teaches them how to be a part of their own community at school and then outside of the Community too and like you said it's just really preparing them for the future so great
021job and thank you for coming to talk to us tonight yes thank you thank you for having [Applause] us okay we are moving on to public commentary do we have any none all right um next is our public hearing on federal grants uh prior to the school year the district um Community School annually provides an opportunity for comment to the general public about um our Title One a funds our idab funds and um our Title One non competitive supplemental School Improvement Grants so if anybody has any ideas thoughts or questions about any of title one you can um always see Jenny Bur about this uh now we're moving on to Board of Education business so um Mission moments um we're starting to do Mission moments this year and um for our second mission moment we
022would like to recognize Jen Norsworthy she is our teaching professions teacher um and she embodies our core principle of empathy you may have seen her on our social media because she was nominated by 16 of her students for the gold St star teacher of the year and she's one of 10 finalist um some of her students said that she has so much empathy towards us and values our classroom as a safe space and she's helped me with my confidence in finding my voice she's known for her calm demeanor in the classroom and also treating each and every student that she has with respect so we would just like to recognize her for being a very empathetic [Music] teacher so many of the ks who did T adults now did the testimonials do it every day
023they something different to remind people to vote each day voting is still and the St just never out like I can't believe former students come into room like hours after the baby is born this really surprising and wonderful a lot of the students have credited her to like really um making the teaching professions um what it is that program what it is and just remember that you can vote every day until February 28th um and it's on our website yeah know just phenomenal work that she's doing with the helping those kids on their Pathway to being a future teacher and um really good family I've worked with her husband for the basketball Association and their kids also are heavily involved in that and a really good family does a lot for the community okay um
024our next item is I just wanted to update everyone on our board retreat that we had in January um the board members got together and we had a brainstorming session about our goals um and I just wanted to talk about the outcomes from that I think we have a slide um but we had a whole day where we all worked together and I wanted to thank also the administration for coming out because they spent the whole day with us um having this work session working through everything and it was just a really collaborative experience at the end of the day we ended up coming up with four ideas that we're going to try to implement as a board they are pretty lofty goals and some of them will probably last more than a year um
025but we're definitely going to commit to starting on them I'm seeing if I can pull it up here so I can just um I can just kind of talk about it while we pull it up um one thing that the board does and one thing that we are supposed to do and this is from the get on board ohio.com which tells you what a board member does um we're supposed to act as a positive and responsible liaison between the school district and the community so this means being strong District ambassadors to the community and working to build public support and understanding of public education and and also what our district does so during this Retreat we were focusing on trust and transparency which is working to help the public understand public education um this could
026include things like structure decision-making funding just explaining those things in a way so that our public understands um Community engagement was a second thing that we looked at which is um working to help the public participate in public education as well so this is things like listening sessions surveys all the things that we do to make sure that we are listening to you and then the third part we wanted to focus on was Community Pride um this is also us working as ambassadors uh to the community for our district um and this is where we do things like neighborhood Outreach School Partnerships Affinity groups things like that our four goals that we ended up coming up with is our first one is a state of the schools of event uh what this is going to
027be is it's an annual event we used to have them in the district and then they kind of went by the wayside uh after covid but we're going to bring it back um this would highlight the district's achievements and um it would be a place where we could sort of tell the public about the board and administration's goals for the next year um this would have a Showcase of things that our students have been doing and participating in and also to show all the extracurricular programs and offerings that we have and this would help build an understanding of how we work as a district and What Makes Us unique as a district our second uh goal is to have these things called ask me anything tables um this is our effort to meet people where
028they are so we'll have these popup tables at events that are manned by board members and members of the administration um where you can just come up to us and ask us questions we'll be able to answer them hopefully on the spot but if not we can get back to you so that you just have a place where you if you have a question about what's going on in the school we can answer them where you are our third thing that we're working on is a Community Partnership program this is going to be ongoing and probably will last several years um this is to connect the city and Township businesses with our students so this is helpful in a couple ways um it will help prepare our students for success in the future by exposing
029them to all the opportunities in our community and then also it will help us show Pride for the schools in our community um we're using the power of the collective in this entrance in this instance to make our community better and then our fourth program that we're working on is Milford school ambassadors I believe they're going to be called Eagle ambassadors um which we will talk about a little later in our um in our board meeting but these School ambassadors are going to help share our mission and core values um because we can't always be everywhere as a board and we know that our parents and community members have some great stories to tell about our schools this is just a chance for them to engage with the community and share impactful stories and also
030provide some of that accurate data and answers to questions that some people will have so we've divided all of these goals um between the board members each one has a lead and um we'll be working on these throughout the school year so that we can um get some of these things out to you and we'll be updating you on these goals throughout the year but I just wanted to update you with sort of the top lines of everything we went over um can I say thank you to um Mrs Mason for leading the retreat it was um we went in uh nobody came in the day with any specific ideas so these were all generated by the board and the administration working together and thinking through um what have we heard and what does it
031look like so this was a great facilitation and uh it was no cost a lot of places you probably spend a lot of money to get a facilitation session like that for the day so um it was a really great way bring us together and to put some concrete goals because I think we've all heard that feedback and kind of thought I wish we could do something and tada yeah it's really exciting to have goals and I think we're all excited to work on them absolutely and our committee is the first one out of the gate yeah well just saying I got Parker Brown on my team all right we are moving on to the treasures reports um I need a motion to approve the board reports so move to second and Doug would you
032like to I would so Madame President members of the board I am thrilled to give you a snapshot of the financial status of the district as of January 31st 2025 fiscal year 25 so the first slide that you see right here this is our cash reconciliation and if you scroll down just a little bit all the way down okay you'll see a total balance and a total fund balance those two match that's great that's awesome that's what you want and then here's payroll and that matches those are two separate accounts by the way and then as we scroll down to the next slide you'll see our investment page now what's important about this is you'll see um a gross monthly income right there in this column right here and next to it you'll see the
033gross fiscal year to date and for the month of January we earned $547,000 and for year to date 3.6 million so we're in my opinion doing a good job of investing our money so that we can take additional revenue and use it positively um as you scroll down to the next slide now what this is is this is a uh it's called an sm1 report but this is uh your 5 forecast for fiscal year 25 so you have your description you have your forecast and then you have what you did in revenue and expenditures in this column and then this is year to date so if you scroll all the way down right in here you'll see that never good but we're projecting a negative $3.9 million fund or excuse me uh expenditures over revenue
034and to date we're 2.9 so snapshot through January 31st shows that we're a million dollars ahead right now which is good and then of course your fund balance is the bottom line right here and that's what shows that we have a $36 million fund balance as of January 31st yeah and that that number right there that over and under number for everybody is the very important information of when you hear deficit spending yes right so that's it's very important to understand that line and then also understand the fact that we were projected to be at one point and then where Doug has is projected to be at you at $3 million number right now now there's still months to go so that that's going to change but when you're looking at that month over the
035month that's that's what we're talking about when we're talking about while we're in deficit spending that's why we're having to make the cut it's important to remember that as a district we receive two checks per year right in your tax revenue we do receive money from the state but the state is good at giving and taking at the same time so you can't always count on that so the property tax we unfortunately have to rely on that very heavily um and that's why it's so important that this general fund and that's what this is is the general fund so we have other funds besides this but the general fund is where we keep an eye on how things are really going everything else is restricted um whether it be student managed Athletics uh Tech fees
036things like that so as you scroll down one more slide so what this is is this kind of shows our Revenue year to date from 23 24 and fiscal year 25 so you can see where our Revenue has gone up each year and then you'll see our state revenue is gone up so we have local state and then we have all other Revenue now all other Revenue you don't really expect that to go up because usually it's something large donations uh Investments are a big part of this uh maybe some tuition but we obviously don't receive a lot of tuition so and then the next slide is your expenditures now the expenditures now this is a big deal so salary and benefits you always expect to go up because we are in the people business
037so we hire teachers and staff um your purchase Services now this is what's important this is what you try to Monitor and you can see where that's gone down when up just a little bit from 23 to 24 but then fiscal year 25 we're actually doing a very good job of watching ing our expenditures and then our all the other expenditures that don't rely within purchase Services supplies or any Capital outlay falling right in here and that's also taking a reduction which is good and it's also important to point out that on that purchase service number it trending down is a good sign of the 15% that we cut out of that last year so when we make Cuts as we've talked about with busing and raising kindergarten tuition and pay to play you're never
038going to recognize them right away it takes time for those things to come in um now of course we got to monitor the negative impact of that as well of cuts but it's very positive to see that line of purchase Services trending downwards thank you and then the last slide is just taking the same graphs and putting them up and down so that you can see um I got to look at my little slide because I know that's hard to read so you have salary and benefits right in here then you have purchase Services right here and then you have all the other expenditures right here but you can actually see from fiscal year 24 to fiscal year 25 where it's going down and that's that's a good sign so any questions good job getting
039them in color they're much easier to read when the color in I think Don we can to thank on for that um we worked on it together yes good job every month the graphs are getting a little bit better there we go they're still hard to see um I don't have any questions all right uh can I get a roll call then Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes all right can I get a motion to approve the vendors so moved second can I get a roll call Mrs will yes yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes uh can I get a motion to approve the contracts so moved second any discussion on this uh these are all expected contracts budgeted
040for yes Paul's going to talk a little bit I think with yes um good evening members of the board I would like to speak to you tonight about the amplify quotes the Carnegie learning quote and the Amazon purchase for Ti calculators um during the board retreat for the general public normally you'll see flashy slides uh for purchases but one of the things that we discussed at the board retreat was that we really needed to capture and showcase uh what we call the board asks for decision logs so I would like to work through the decision log this evening which is the purchase of these four resources and to give the general public and idea the curriculum and instruction budget is about 1.95 million of the entire District to date we've spent about 745,000 so the
041bulk of our Budget moving forward will be what we spend what we ask you to consider tonight these five-year contracts there's three of them and a and a contract for calculators which is through Amazon business which is a steep discount um and the reason we ask you to do this is because we're on a 5-year cycle for curriculum so after our purchases tonight uh we currently have about 1.65 million left this will take us under the $1 million Mark and then we still have to purchase K12 3 4 5 math and for anybody out there before I jump in our K5 families were all emailed a digital site that that I built for them to be able to see all the curriculum materials there are three vendors Invision um oh boy ampify Desmos and reveal
042we have about 17 teachers piloting them and if families don't want to look online in the front lobby of the board office between now and April 18th you can visit you can read you can take a snapshot you can't take them with you but you can take a good look at through uh the curriculum materials that are um available there so Steve I'm looking for the decision log it's under superintendent maybe so while he's looking like uh looking for that I would like to thank um just kind of give you an update about the timeline so over the past few months the math departments at the Milford Junior High Milford High School and our sixth grade teachers moving to the Milford middle school um that sixth grade staff uh have been working tirelessly to lay
043a foundation for the next 5 years of mathematics instruction their focus has remained steadfast on supporting student growth and achievement while understanding that we have to be good stewards of our money that we don't have what we've always had with our resources we recognize to the general public that this is a large expense but I will remind everybody that our Core Business is educating children and and my budget that equates to about $336 per student so we we have to have resources because if we don't teachers spend a lot of time and energy creating and um they are the ones who pick the resources with guidelines and we trust them to use them to meet the needs of the individual students that they have um this work represents more than just a curriculum update it's
044a commitment to our students and our Educators and our community that we are are confident about the path ahead so as I shared the board at their request said when we made large P large purchases let's show the community our commitment and how we're funding it work through the process to select it and I am lucky enough to go first so I'm either going to set a really high bar or a really low bar um for anybody else that has to work through this process so what you see behind me I'm just going to move is that um we are in a 6 through 12 math math core purchase what's important to know is that we Refresh on a on a cycle here we just don't go out and buy um whenever we feel like
045there's you know our resources aren't working so for the general public they will have the ability to look at this we have a very scripted cycle of refresh every five years we go out and we either renew or purchase resources one of the purchases tonight will be a renewal one of those will be a new resource it's important to note when this schedule was was founded in fiscal year 2016 it does not take into account any inflation we we as a school district are not immune to the inflation pressures that the general public feels our shipping costs have increased paper cost has increased and companies are paying their employees more which they pass those on to us uh it's also really really important that when you look at the budget we're actually going to stretch
046what was for two grade levels across three we originally only budgeted 100,000 for the junior high under the old model we were able to purchase for three grades in the new Middle School less than what we were budgeted for so I think for the general public they can see our refresh cycle and how that works this one okay it's like driving upside down um so our stakeholders involved it's really important I'll stop saying that our teachers are the primary decision makers in selecting curriculum resources it's it's our job at the district level to put in guard rails so I go out and I meet with Brad Cunningham who's the department chair at Milford Junior High which will become Milford middle school and Sarah mezer who is the Milford High School department chair and on a
047day-to-day basis um they are working behind the scenes with those large Departments of up to 18 and up to 13 at the middle school now to make sure that they're driving all of those you know folks into One Direction so how do we pay for everything whether right or whether wrong the district has married two ways of paying for items every family pays for their consumable a consumable is the book that you keep at the end of the year and take home we pay for the licenses um so what we do on a 5-year purchase is we collect all of the money over the five years so we're going to pay for all these the next five years we're going to collect all the fees and the next time we renew we're going to put
048those towards the purchase of the next renewal so what I've done for the general public is sixth grade 7th grade and eighth grade have been paying approximately $23 or $25 over the last 5 years and then amplify Algebra 1 they've only been paying $450 because they were in a different resource So in theory we should have banked over the course of the five years $153,000 $825 $1,825 the core purchases are $ 197,000 with the Boost and the mclass Dibbles which are intervention and enrichment support in a what we call like a screener or a diagnostic that lets us know how students are growing because growth is just as important as achievement if not more so the total cost is $246,400 if we take the fees collected that we take the extra money that we need
049the difference out of the general fund we will come in under budget 7,000 U $376 and that's three grade levels that we only budgeted for two so um if the general public clicks on the contract they will also see a very very steep discount we have been piloting these resources um that's not why the teachers chose them they vetted them but as a pilot District we did receive a significant discount so we were able to stretch our dollars the community continues to tell us to stretch our dollars this is how we continue to do that and it is extra work for our teachers to be part of Pilots but they engage in it because they understand the financial impact same thing here for Carnegie Learning um a little more expensive of a resource so the
050core materials cost 176,000 for approximately 675 students the total cost is 176 we've collected $52,000 worth of fees why does that look different because they're consumable is cheaper so you don't Bank as much because it's a cheaper and we like that it's cheaper for our family Ames we also have extra inventory on hand we counted all the books and Extras that we have and we were able to drive that price down in year one and only need $3,200 worth of consumables so again fees collected 52,000 general fund cost 123,000 and then the over under on these big purchases is 85,000 that money will erode a little bit because as you can see here we do have diverging offerings so it's pretty simple at the middle school you'll have sixth grade math or you'll have sixth
051grade math with the cohort if you're familiar the cohort students are typically those in sixth grade who work independently with Brad Cunningham and their and they're during their differentiation Block in the sixth grade but then will no longer have to work alone Brad will have a bell and he'll be able to support those students during the day so they'll have a semester elective to go over those pieces because our cohort kids they jump from sixth grade right into Algebra 1 so there's a lot that they're doing there pre-algebra seventh grade standards eighth grade standards to jump into Algebra 1 you're either in grade seven math or pre-algebra or Algebra 1 and then you're either in grade eight math or Algebra 1 or geometry Algebra 1 um and geometry are cohort kids in 7th e8th grade
052it's a little more complex when you get to the high school because we do purchase thing tonight for Algebra 1 some geometry and some Algebra 2 but we do not go out and buy resources for algebra are for probability and stats aqr pre-calculus and all the other electives that count as math um we're a district that Pilots uh what we call Algebra 2 equivalent so you don't really have to by the state of Ohio take Algebra 2 should be tied to maybe your career pathway if you're looking at nursing or something else you would definitely want to take probability stats um but we don't go out and buy like a scripted resource where teachers can open it and use it from day one so because of that you'll see some additional resources that they lean
053into to build their courses the timeline started all the way back in 2023 with some in um pilots in grades seven and eight we continued those this fall we met with our grades 6 through eight and 9 through 12 teachers in August August to December they review products Carnegie Envision and amplify Desmos in January we developed quotes and Pathways for grades six through Algebra 2 and then we are here this evening for you to consider these four contracts I did review this already so just so we know we looked at three different um resources amplifi Desmos which we had for a two-year pilot we have been in using Invision um for two adoption Cycles in 6th 7th and eth grade and then we thought about expanding Carnegie into pre-algebra but we did not choose to
054go in that direction I reviewed these costs with you so we had about 85,000 left that will that number will change a little bit we do need to buy a geometry pilot for 9,000 that won't come before you because that's under the contracted amount and it's only one year so it's going to be in its initial phase we're going to give it a try in the first year if we if we like it we will have some money set aside to be able to purchase that there are some supplemental purchases for courses listed below as you can see we need to purchase Delta math nine subscriptions to math Medics and we are going to buy and and you are presented tonight with a quote for about1 180 calculators at $220,000 being part of Amazon business
055um through our Treasures Department we're able to go out and capture costs that our families cannot we are able to purchase these for about $108 a piece if you were to do that search on your own in Amazon you would not be able to beat that price that that's that power of being a business and and being afforded those bulk rates so we did use some criteria just we looked at Cost Effectiveness teacher recommendations alignment to the Ohio standards keeping in mind that the standards are what Drive instruction the resources have to be aligned to those so so the standards are set by the state um there had to be the inclusions of possibilities for extensions practice and reteaching there was a two-year pilot with amplifi Desmos continuation of Carnegie resources which is the renewal
056supported by staff and then coaching of professional learning embedded with facilitation and dedicated release time um there are some potential risks I mean this is a significant purchase while it is part of the budget I'm sure for some of the general public that it won't be something that they um will lean into but resources save time and teachers um only have so much time so they can pick and choose how to use the resource some of this does come from the general fund we're marrying fees with the general fund um without renewal staff have to create courses using free opened um free opened resources out there and they are aligned to Ohio but there is a time constraint um required to create each course we would need to create them between now and the end
057of the year and then I I will say a potential risk is Elementary purchases cost more than what we've budgeted I mean we saw that with wonders we we had to shift money around there they are just more not we we have to look at the number of teachers that you know when you only have 18 teachers versus you have all your kindergarten teachers all your first grade teachers all your second grade teachers they all teach every subject so you have to buy a manual for all of them and you have to buy a teacher kit for all of them you don't necessarily do that in sixth seventh and eighth grade you buy one per each team of kids so those those the licenses aren't as much but it's the teacher resources because there there's
058more of them um and then we included for the community some just I'm not going to read through them a road map of criteria just for the teachers for the students um and then a three-year implementation plan and at the bottom of this I will add this will be um on my my curriculum and instruction site I I will add the uh calculator quote and make sure there's a footnote every time that this is updated but we will still be um under budget with every purchase that we have here and that's because we are able to make sure that our fees are aligned with our general fund what questions can I answer for you um I have a couple questions but I just wanted to thank you and your team for leaning into US asking
059you to do these decision logs I know that it is a lot of work and takes a lot of time but I think in the spirit of being transparent this goes a long way and also it's good for our continuity because the next group to do this will know exactly how it was done um I also appreciate that your team always seems to balance these budget concerns with um providing our students with excellent education you all are really good at doing that and part of that is by participating in those pilot programs which I know is a lot of work but it's really getting us more bang for our bucks so I just I think that that's really great and I appreciate all the work that you all have done to um bring this to
060the public um I was wondering um for math do we have any idea if any of the state standards are going to change have we heard anything about that um usually that's a pretty lengthy process where where they would uh put out like a an all call to teachers and say we're getting ready to revise them and it's a several year process there are some Rumblings about what we call like uh there are reading Improvement plans there are some Rumblings of some legislators looking at some math Improvement plans and potentially uh publishing a list of materials that are highly qualified all three of these are vetted through um what's called Ed reports and what I've noticed in my time is if it's highly vetted on Ed reports it seems to make its way on the
061uh state of Ohio list all three of these uh two of these are severely established like well established reveal or I'm sorry amplify Desmos um and Carnegie are both on there um mathematic and Delta math because they're a supplemental they wouldn't need to meet the criteria they're more of a teacher resource but the same is holding true for what we're using in the K5 two of those are substantially you know submitted in and doing been doing reveal several of our neighbors have reveal several of our neighbors have envisioned several of our neighbors have Amplified Desmos we looked across the region so at this point even if they came out with a highly qualified list we'll take the free money I mean it's never free I mean it comes from somebody else but we had already
062adopted wonders when we got the money from the state and we have used that to purchase really great reading and M Glass dibles those two supplementals so we will never shy away from free money even though there's no such thing as free money um but we are leaning into something different that our teachers are asking us is for this what we call like a diagnostic to show growth so we're going to do that in six seven and eight and it is a criteria of that team in K5 to get a diagnostic and all three products have one um my other question was do you think we're going to see any savings by moving our sixth grade to like 6 seven8 and then keeping K to five or do you think it's just going to be
063like a wash well we definitely have so when we do Staffing led by Jenny we had 20 sixth grade teachers and we're down to 16 so each principal was sort of defining how their buildings worked some of them may have had two Math teachers so there there will be some savings on the teacher kits but we still have the same number of of licenses all those fifth graders going into six need a license there might just be um some Savings in maybe one or two less teacher kids however um behold the ultimate truth our gifted interventionists and some of our intervention Specialists will also get some licenses because of co- teing and we are in all math modeling gifted now so they will get resources so but that will that's generally okay I mean we'll
064be fine we'll be within the budget I just want to say I appreciate the work of your team as well and I also really understand and appreciate the work of the teachers willing to Pilot because a lot of times you're it's so much extra work you're learning an entirely new program and it might not be the one un selected right you know I had many times when I was piloting and then in the end I'd say you know but I thought it was going to be fantastic so I really appreciate that effort on everyone's part agreed all right everybody good y I'd like to give a shout out to Paul for setting the bar really high this um and also um I think Paul really started some of this work years ago uh with the
065Carnegie uh Pilots uh in the high school and allowing the staff to really lead and make the decision about the curriculum um it does not come from us or from him it comes from them uh I said curriculum I meant resource thank you Paul um they our staff really is they're picking the resources and that's uh a testament again to to Paul's leadership and um we're we're very grateful for that yeah I like the way you explained Paul how you know if you don't have some of this stuff people can go out there and kind of create their own so having it is the guard rails right and that's what we always want to look for is it's cool it's good for them to have some autonomy but also the guard rails of having the
066the the the product the we're always going to lean into that right even if it costs a little bit more money so I appreciate you pointing that out and and having that on the list well I I just want to say to Sarah and Brad it's been a trying time they haven't had as much of my expertise along the way because as many of you know we are one you know curriculum went from two to one so they've really had to do a lot of leading and filtering on their own and I can say without their work we probably wouldn't have met the February deadline that we self-imposed for ourselves so I'm truly grateful and Brad is in his first year as a department chair nothing harder than being a first your department chair and
067be in a curriculum revision cycle and add some sixth grade teachers so I I truly want to make sure they know how appreciated they are because a district is nothing without great teachers please do let them know thank you we're GNA have uh Emma come up as well and give us a similar uh discussion on technology all right okay um my name is Emma Walker for anybody that does not know me I am the technology coordinator for the district and I wanted to share some updates on the staff refresh and the student refresh devices um I want to give it first an overview of the staff device refresh I think this was shared a little bit of this was shared go with Paul's style here um at another board meeting with the um desktop purchases
068but I really just wanted to give an overview of the work that we've been put into this to be very fiscally responsible and to educate everybody on how much we've pushed this refresh off and we've kind of hit a point where it's no longer in our best interest to do that so um first just to note the staff desktops that are in the elementaries and the high school not so much in the junior high because they have refreshed and kind of stepped away from desktops for the most part most part but these are definitely exceeding their lifespan they've already kind of doubled their lifespan of a typical device so most of them exceed eight years in uh service and they have become functionally very difficult for our staff as you can imagine a device um
069has aged a lot in those eight years so um this provides a um an issue with the device because they can no longer update after this school year because of their age and that poses a security risk for us as well as just functionality of the device it's not a functioning device for our staff which it's very important for them to have a device for all of these programs that uh Paul just mentioned so um I worked with the technology department really closely to try to think of ways that we could save money and also give our staff a device that they need to function in the classroom so um in order to do this we decided that for most of our staff since most of our programs are web- based now there's limited pieces
070of software that they would actually have to have so any staff member that could move to a Chromebook we have um the quote that um is in the agenda is for Chromebooks and these are cheaper devices they don't have the extra Hardware needs of the the Monitor and the mouse and the keyboard board they also don't require the endpoint protection so there would be some savings with that um because they're cloud-based and software licenses extra hardware supplies um and just the cost itself of the Chromebook is less than a desktop so any staff member that does not utilize um specific software there are some exceptions to that uh we're going to move to a Chromebook for the next school year oh go back just leave it on that one for just a minute and and
071um the quote for the Chromebooks is in the agenda uh next is the student onetoone devices so this transition has been presented it started this year um I also just finished some presentations to the new Middle School F upcoming families so they are already aware of this as well but um we are changing our one toone model as a district and we're matching really what districts are doing Nationwide and um it started in seventh grade this year so we're moving to District owned devices as opposed to giving two options to families where they have to purchase the device upfront or bring their own device which should meet certain requirements um so we started in seventh grade adding a $50 Tech fee for the Chromebook device for the use of the Chromebook device and they District
072managed District owns so um it gives us a lot more um ways to manage the device and the security of the device I'll go over some of those things in a moment but um with the opening of the new Middle School we are moving to the entire Middle School having a district owned device so sixth through 8th grade would have a district owned device and um would pay that $50 Tech fee so moving forward as quickly as we can we're just trying to phase out students bringing their own device it poses a lot of challenges for staff and students um with having all the different types of devices and um if we don't manage them it's very hard to implement um certain features for the device uh some benefits I was mentioning a few of
073these of District owned devices we can have enhanced security we can monitor the filtering easier um and just ensure that they have a safe digital learning environment also the improved classroom management before with having students bring their own device we cannot push out any sort of lockdown browser which staff members have been voicing very loudly for many years that it is a necessary requirement for um them to be able to have a little bit of control over what is going on on the Chromebooks and devices so having District owned devices would allow us to implement a lockdown browser of some sort and just the consistency and performance we can control all the maintenance you'll see in the quote that there is a 4year warranty on this that ensures um that they can have batteries replaced
074and so there's that's built into the quote and uh we can manage all of the um fixing of the Chromebooks as long as it's not an intentional uh fix that they need that would be passed on to families but everything else would be just within our district we can control and manage th those things and then um it's more cost-effective for families so this $50 fee would be spread across their time in Milford as we expand the program as opposed to paying for it upfront or also trying to figure out their own device to bring um they wouldn't have to worry about that everybody would have a device and uh you know we do have some issues where kids don't bring one because they they didn't ever go out and purchase one and this makes
075sure that every student has a working device that um they can use in the classroom so moving to to the um one the third quote that is on um oh and I I should also say um about the Chromebooks and the desktops we were able to use Reserve funds that were outside of the general fund so um we worked really hard to be fiscally responsible and we've already pushed these um refresh plans off many years so we're kind of at that point where we we need to move forward with those um this is about uh moving forward with password and digital security upgrades so over the last two years Milford as a district has made great strides in um learning more about cyber security and also um learning about cyber security working with Homeland Security
076I've done a lot of trainings with them and just studying Across the Nation more issues that districts used to not have to worry about but now um we really need to increase our cyber security as a district which this is one step to do that so we have clever as our platform for all students and all staff and it has been wonderful um I actually presented with clevver um to other districts to share how we use this as a district and all of that is free so we have been using for the last two years their portal um integrating our digital tools and it's it's been amazing so we're very confident in clever as um a company because they've supported us so much this is an extra feature that they offer that will really solve
077a lot of problems that we've had trying to move forward with our cyber secur up upgrades and plans but we've had roadblocks because it's difficult to implement and um difficult to manage so this platform is called clever IDM and it allows us to um change our password policies for students which we've known we need to update um and not have a scripted you know it's this first initial last initial and their lunch code they they really should have updated policies um especially with us adopting new cyber security policy recently so this allows us to manage all of that and it allows us to share with families how to manage that because the teacher and me immediately is like how am I going to manage that in my classroom when everybody has a different password and
078I don't know what it is so clever um provides supports for teachers Within their portal that they're used to already it provides supports for families if you're at home and you need to reset your password it will send it to your email and it's it provides many different ways for us to actually move forward with our um student um policy for passwords so not only is this for students it's also for staff members it allows us to have more options for staff to be able to reset their password on a Chromebook as well which currently they cannot do so um this is really going to move us forward in a positive way for our cyber security and the next one is kind of tied in with this it's a separate piece of the clever platform
079but it is the their multiactor authentication where we can actually use this with staff and with students and it gives us a lot of options for how to do this because you might may be thinking well how would you do that without a cell phone for a student but it actually makes it really simple even for younger kids it's just a picture that they would choose and it's a next extra step that would help protect our student accounts because believe it or not it you wouldn't think that student emails would be something that could get um broken into but it is something that happens now and accounts get compromised more than you would possibly think so um even students are recommended to have um multiactor authentication so this allows us to use our current portal
080and um what students are already comfortable with staff are already comfortable with and it just adds an extra layer in front of our Google um workspace to have another way to authenticate so it also gives staff a way to um have options so right now the only option is it has to ding on your cell phone and sometimes that's difficult for teachers because they're doing a million things and this gives us other options possibly with a badge um and and a pin where you don't necessarily have to have your personal cell phone sitting right next to you so not only does it um allow us to have lots of options for students and customizing it it also gives us options for staff for that multiactor and it just moves us even further forward with meeting
081our cyber security policies and I I know you guys might have questions I have uh all the answers if you I know that was a lot and we know you do I try um as a family who has two eighth graders I really appreciate the move to and and two other children but the $700 Chromebook bill was a lot when I first got it and so the ab especially having twins the ability to stretch that out and make the net cost of um less uh affordable overtime is great so um great great way to balance both the school's budget and the fam's budgets yeah and I really appreciate you doing some Magic by um you know digging into other funds uh just looking at ways to very cleverly uh budget for this I I really
082appreciate it when I heard that um some of our computers could no longer receive security updates I was like oh my gosh yeah um so I'm I'm really glad that we're looking into that I'm really glad we're doing the updates and I'm glad that we're doing the that we're getting rid of the bring your own devices because I mean we are so behind other districts when it comes to that just having the ability to have those lockdown browsers is really important especially when it comes to like State Testing um and just the security issues overall I mean we're talking about not only losing money if something goes wrong but time resources private data I mean it's just endless so this is I just feel like this is a very needed refresh y it definitely is
083very needed and it's also this move of the two grade levels is going to give us some flexibility with the existing testing carts and things that are at the junior high to be reallocated to possibly elementaries or high school um while we're waiting for it to be phased out but um it it would really help push us forward to eliminating the bringing your own device and over the last couple of years I've met with so many districts Across the Nation and I I don't know of any other District that are still not many that are still allowing bringing your own device for a multitude of reasons it's not just security it's just the management and so um I think it will be a good move forward for our district well yeah and we want our
084kids when they're on their devices to be concentrating on the things they're supposed to be learning in class yes exactly and what is the track uh I know you told us this in the committee but what is the track to get the other grades on the one one District own devices so as quickly as possible because I know the high school staff and students they really want these things to move forward and we've just been moving slow because it upfront it it is an upfront cost um since we're purchasing more devices a few more few hundred more devices than typical year but I my hope is within the next two years after this implementation um so kind of having that same purchase for for the next two years do you have a number and a
085quote on that already so we know if we could move it forward for like the next couple of years yeah it would be a a typical just like the one here um the number-wise but that's something that we kind of have a few different plans because we're trying to move as quickly as possible but also keep in mind that um you know the finances of that so but I could provide that yeah I'd like to I you could I don't know if you have time to bring that to the next committee meeting but I'd like to see what that looks like and see if we can I already have it kind of mapped out um in a couple different ways like my ideal timeline but also recognizing if we can only do one grade level
086each year so I kind of have that in a spreadsheet I can share with you because we might be able to look at more other you know get creative with it in other ways but you know the two things are staying out front the cyber security piece as you well know I mean the cost of getting hacked or anything like that is is far out it's kind of like when you're uh you know speeding on the way to get someplace because you're late when you get pulled over right the cost like you'd rather just been late you know versus paying to to get the speeding ticket that's kind of with cyber security it's like you want to try to stay out in front of it um and then the second part is like we already
087know the state's pushing down a lot of stuff on cell phones right just keep kids focused and luckily we were out in front of that that um that push from the state for our students and they're already you know used to that because they need to stay focused in class and as you explained to us and then even throughout this presentation our kids are just as distracted on their computers if they can open up anything so yes um you know I'm so happy that we're moving you know these kids to the on to one devices but um just just for those reasons and Equity issues of making sure all the kids have the good working devices right so so so yeah definitely uh appreciate your work on this and you bring that forward to us
088so we can take a look at it and see if there's any way we can make it not be two or three years love that even in a financial crunch we need to consider those sort of things all right thank you thank you thank you thank you Emma uh do we have any other discussion about these items before we take a vote okay uh can you call the role Mrs will yes Mrs Powers yes yes Mr Wilson yes Mrs chessnut yes Mrs Mason yes all right we have some donations to approved can I get a motion to approve the following donations so moved second dog do you want to tell us about these donations uh let's see we have the Milford school's Foundation thank you we have um some seed money for nutrition hydroponic garden
089we have some two Anonymous donations one for um we actually take care of the Elizabeth Sean's cafeteria so we feed them and they have some some kids that have some negative balances so somebody left a donation for that and then James keeman um James keeman used to teach here and so did Roy Ferguson so James keeman gives a donation every year for the Roy Ferguson scholarship so very nice thank you for everyone yeah this is great we always accept donations but they are very very much appreciated and help our community out a lot y um can I get a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chesnut yes Mrs Mason yes I need a motion to approve approv Doug acrian to the tax incentive review Council for a term of
090three years so moved second um so this is just something that we do every year and they've changed the time for us the time limit you do it every year in the organizational meeting so technically I've already been approved to do this they've now asked that we have a term so instead of one year or annually make it a two or threee term so we will be voting on this tonight for the next three years and we wouldn't do it again at our organizational meeting corre okay all right any other questions it sounds like a thrilling meeting we'll let you cover that tax incentives yes our friends from Miami Township are there so yeah can I get a roll call uh Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes this is
091Mason yes uh now I need a motion to approve the resolution except the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor so moved second Doug can you just put this in plain English for us okay so every year there's tax rates that are created on our property and they look at our financials and then of course they look at our property valuations and they come up with with an effective rate to charge us um over the years we've passed a numerous amount of levies and thank you to everyone for that and so we're guaranteed a certain amount of money and what they do is they take this formula and come up with an effective rate and that's really what we're approving
092here any other questions can I get a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs yes moving on to superintendent business thank you president Mason members of the board while Jeff walks up uh we are here to talk a little bit about our middle school but uh as Paul mentioned a little bit earlier a little shout out to Jenny Berkeley for all the work on our staffing uh especially at the middle school but um and certainly elsewhere we'll get more into that um later this month uh but we'll go to we'll go to Jeff um continuing to plug away on building our new middle school um can't say that the weather the last week or two has been super helpful but um we're still on track for our
093August first completion um of note uh we've had a couple of meetings in the last few weeks um looking at what our summer is going to look like um so we're obviously continuing to build this middle school but I also have to tear down the junior high tear out the existing parking lot put in a new parking lot get access to the building and OB by by the way they're not wanting us to shut down Eagle Stadium all summer so we're working through that we've got a great group of contractors um um we're still working on those plans but um that's kind of been you know outside of the day-to-day stuff kind of what we've been looking at is planning for the summer um but uh here you've got a picture of uh piping going
094into one of the main air handlers that we've got in our academic Wing um we actually have sinks that have been installed in our bathrooms just as as early as this week so can't really see it they've got the floor protected but the the tile and the bathrooms for the most part is done um again they put the sinks in it won't be long and they'll start mounting toilets and then particip uh uh um the enclosures around them so this is um we've got color in our building um the last couple of weeks this is the ceiling in the cafeteria so they've painted the ceiling um the the joists and the and the the wall that you see that's red will be open in the cafeteria there'll be baffles and some lights that'll go in
095in that area so it won't be completely open um but that is uh it was It was kind of fun to see some color pop in the building here a couple weeks ago casework actually was delivered um I think on Monday and they started installing casework in the academic Wing um this is our gymnasium um so they've been working on painting the ceiling in the gymnasium with the what they call dryfall so they spray it and and it's a certain type of paint but by the time it hits the ground it's dry so it Dry Falls um but the the ceiling in the gymnasium will be black so I think it's going to look sharp we've seen some renderings and it's nice to see those coming in you can see um the the permanent lights
096are installed um they're not powered up yet so these lights that you see here are temporary lights um but the bags that you see are are the permanent lights they're bagged obviously so they don't get painted there's our duck work um coming into the main gym so that is metal duck work that you see painted red uh and then where it stops from there on out will be what's called a duck sock that will also be red um anybody who's been in the gymnasium area of the Miranda Sports Complex that's duck sock that's in there it'll be it's not the exact same product but it's very similar to what we'll go in there and this is our learning stair it's been fun to see over the last couple of weeks that this starting to really
097come to to you know fruition and um there there's a lot of work that's gone into getting those learning stairs um installed they've got decking down they've got to put plywood some of it you won't see for forms of the concrete some of it you will see it be a finished I think it's a hardwood Maple plywood um probably by the next board meeting um I'll be able to show you some pictures the concrete should be poured by the time the next board meeting is for our learning stairs and then um it's kind of interesting to look at the classroom so you can see the ceiling grids in um I don't know if you can really tell but um the ceiling slope towards the outside walls so we can get as much sunlight coming into
098them um but we have overhead inspection so you've got ceiling grid that's in and then lights are in so first and second floor we've already got permanent lighting um that are in those classrooms um working up towards the third floor um then and then basically any um ceiling pad that has a device in it whether it's our access points um fire alarm uh we've got exit signs um motion sensors anything that's kind of got a device in it those ceiling pads are going in so that those devices can go in and then they'll come back in and finish padding the rest of it out once all that's done so it's kind of interesting there's a lot of stuff in the in the hallways up above the ceiling and then you get into the classrooms and
099they're just for the most part wide open at this point in time like I said uh Cas work just started going in this week so those things will start filling out um flooring comes in uh Monday so we're supposed to get a delivery of 32 skids of quartz tile that will go in and they'll start working on those classrooms and then working their way onto the hallways so things are progressing exciting it looks really great I think uh Myra said in our committee meetings too the brick on the outside is really cool it is yeah you don't see the progress so much on the brick because they've got with their scaffolding and then they tent it in so they can heat and keep the the Brick and the mortar and everything warm enough so it'll
100cure out and then it's all of a sudden they they tear the scaffolding down and boom you've got your your brick wall there so um it's continuing to progress they are the um brick veneer should be done by April 1st awesome thank you jeffd like to move on to um just a quick legislative update like to bring to the board each month some uh just some legislative items and certainly our community uh but I think one of the most important things right now for us legislatively speaking is the budget so the governor presented his budget um to the house uh and the Senate the house uh currently has that um and I would say that you know right now we are asking for them to fully fund years five and six of the fair school
101funding formula and the current release of simulations for us is not good uh we would lose approximately 375 $5,000 the first year and then about 5 25,000 in the next year so uh we just ask that we continue to advocate for the district and the fair school funding formula with representative Schmidt and Senator Terry Johnson and we have that portion up on the website that I know you're working on Parker so just for our community members um the thousands and thousands of those listening at home um know that Parker and I'm sure John as well worked on an area the website that you can go to and and what is it under Parker parent resources you're going to get into that piece so yeah we'll get into that all right yeah all right we'll get
102into that very good uh the next item number three is just a calendar update um in May of this year it is an election year uh there is a um tax issue from the state not from us uh but you can see that May 6th will be a remote learning day because our some of our schools are polling places um we did not have that on there but um it is not related to a levy for us at this time but it is um due to the state having an issue on the ballots so just wanted to get that out there uh item number four um the Ohio High School athletic association's Constitution requires the Board of Education to annually adopt a resolution authored izing their schools uh as members during the 2425 school year
103to continue membership in the 25 26 school year so asking for your approval of that resolution uh can I have a motion to approve that resolution so moved second any questions please call the role Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chesnut yes Mrs Mason yes uh item five Paul covered the math revision already so we'll move to item six uh and this is policy kga this is a first reading we'll bring this back next month for an additional reading if you have any questions or comments I'm sure Parker Brown could help us out uh uh Parker I know social media in general is a huge topic uh but tell us a little bit about why you want this policy added yeah I'm going to pull the Jeff too and kind of
104walk away I wrote down all my stuff CU I like I'm in PR I like to read off the script here uh so right now we don't have a strict policy in place when it comes to managing our social media platforms which there's no real framework in place right now for how do we handle comments disputes uh or any kind of inappropriate content of course I'll do a little bit of monitoring here and there uh but just to my discretion I don't want to overstep my reach or anything along those lines so I've received multiple concerns from people regarding bullying personal tax and completely off topic arguments happening in our com ments on our post and I think this is kind of grown and grown and grown it's become an issue that we need to
105address uh so this policy allows us to control our own narrative our social media platforms exist to share important updates highlight student achievements and celebrate our district not to be a space for back and forth debates um the policy does not prevent feedback so we are not shutting down conversations or sciencing people who disagree with us if you look back past posts we have consistently allowed for feedback uh what we don't want is chaos or uh Discord on our official page I think if you look back to our last time we did a delay we got some good feedback about our Communications and then I implemented them this time for our delay Transportation right at school made sure that was front and center when we post a delay today so I'm always encouraging feedback you
106know this this is not a silencing motion at all uh other big part is this includes the ability to disable comment on posts so certain times uh we make posts and I've always allowed comments uh but this kind of solidifies that not every single time I'm going to make a post or I'm going to allow comments at the very beginning so that means you won't have the ability to comment right from the start so this is a safeguard it's a clear set of rules uh about comment moderation instead of making judgment calls on a case-by Case basis we can refer to a standard policy that's transparent and fair uh it's a promotion our platform is a promotion engagement and information sharing not a place for arguments our goal is to highlight the incredible work happening
107in our schools and keep our community informed I think the policy also goes over a little bit of how we'll make that decision decision and how we'll fe uh we will communicate that to the person who is you know disregarding our rules or policies so any other questions I just wanted to point out as with any policy we ran this by Council make sure that everything was all buttoned up and everything so that uh we weren't over routin or anything like that and then I'll take any kind of feedback we have this has another reading next time before it gets implemented and approved so thank you yeah no I think this is great Parker I think that with social media now with the the fact they allow Bots and everything else it's like you don't
108you don't really know what is going on in a comment section or if even it's a real person so with no ability to control that um it just it just uh creates an environment where people don't want to share anything in the comment section at all so um hopefully uh this pathway can help uh bring more um on topic conversation or more positive comments uh to social media but since they've decided they don't want to police thems I don't have a lot of Hope for that but um but I appreciate you helping to have guard rails to keep ours on track right thank you and then I wasn't sure if we had a space for the committee meeting recap I didn't know if you want to jump into it now while I'm up here Myra
109did you were you gonna share your part or sure I can jump right into my part so we had our uh Community committee meeting excuse me our committee meeting on the 22nd uh where our biggest takeaway was I know it seems like it was so long ago but only a month ago we wrapped up our community feedback sessions uh so we kind of reviewed our takeaways from there we had 72 survey responses so those were little slips that were filled out and given to me at the end of each of our feedback sessions um and so I kind of collected those we have their names and email addresses and information like that but I try to condense it into a few key bullet points of what we heard so the biggest one was economic challenges
110so many community members feel are feeling Financial strain and had concerns about affordability regarding our 1% earned income tax General opposition to taxes some voters are hesitant to approve any new taxes regardless a lack of clear communication so a number of respondents felt the district could have done a better job explaining the levy necessity and impact and then uh aging population and community members without students and many voters without direct ties to the schools sinfield personally invested in the outcome so that was a lot of the feedback we received from those who attended our uh meetings and so some of the other topics we discussed was digitizing old yearbooks I talked with Cincinnati public or sorry Cincinnati and Hamilton County Public Library in regards to digitizing our previous yearbooks I reached out to Chris Leon
111over at the high school who has tons of yearbooks I know foundation's got some so we'll make sure that we get those digitized and that's completely free partnership a completely free resource for families to go back and check out all online um kindergarten registration is currently underway that will will close here at the end of next month as far as our lottery for all day kindergarten but it's ongoing we rebuilt the whole web page out so it should be looking good up and running so we talked about the social media policy as we already said and our metrics as far as how we did and how we performed compared to last year uh we built out an advocacy resource for family so going back into what you said a big thing uh during one of
112our community feedback sessions over at McCormack we invited Jee Schmidt she came out she spoke with families a great engaging conversation one of the big she said was she wants families to Advocate she wants them to write letters and emails uh but we kind of I kind of saw that as an opportunity for informing our families and giving them a resource to do so they need a little bit of guidance uh a big thing was having personal details into all those letters and emails uh so I kind of left some space in our email templates for them to add that kind of necessary uh vital piece of information to kind of talk about the importance very important for people to know that that even if Jean wants to argue on our behalf which you know
113she it's that's I'm not going to speak for her on that she needs Community feedback in order to speak with the other legislative members right so um it can feel like sometimes maybe you might send a message and it doesn't go anywhere maybe you get a response maybe you don't but if we as board members or superintendent or Administration talk to Jean and she's not hearing from the community there I know I've said this before so I'll just say month every month um they'll generally just say well nobody's reaching out to me so people must be good with it right like they must be happy with with what it is and maybe maybe people are maybe Gan is I'm not sure but she doesn't have that support So Parker putting that out there on the
114website that's great um you know grab that template you know put something in there but um it really is important that uh if you know if you agree that we need more funding or if you agree around anything that do not funding just make even if it's short make that message or make that phone call and and I would even to say we support her like sometimes we think uh we only have to call on things that we are the opposition of but I I have found in my calls in the past few weeks that they're very they're very thankful for people who are supportive as well so if she steps out and does something on her behalf it's that is also worth a call it's not always I don't like your decision it could
115also be I do like your decision oh no yeah good point yeah we've had the opportunity to lobby with many um senators and um State reps besides just those two folks that we keep mentioning and what each of them has said is that if you're going to use the template please be sure to add your personal touch to it uh they don't want just a rubber stamp um they want you to add your personal they want to see here and listen to your personal stor so if you're going to use our template um please add your personal touch to it absolutely it's that it's the connection back to you is what matters the most um in addition to that oh that's also under you can find parent resources I think it's called getting involved advocating
116for Milford schools awes um and then another thing we talked about was a community mailer I know a bunch of board members approached me we talked about doing a community mailer to reach families who are not necessarily connected to Milford in terms of a student getting our emails directly so we talked about doing a physical mailer uh to go out quarterly is what we're thinking right now I've kind of already drafted up a large portion of that uh we will talked about the importance of having that completely sponsored uh to kind of cover the cost so right now we're actively looking for sponsors I've reached out to a few folks so we're still looking for sponsors anyone's watching happy to take that donation money um and then another piece a sponsor that's something we can
117get out in March or what are we we're trying to get that out in March I really want to hammer out that hopefully hitting mailboxes that week of March 10th that way families can scan the QR code and get their tickets for that Harry Potter play so idea behind that um I know I know Parker's going over but is two things one is uh email list so coming up with a way where community members can provide their email address to the you know Parker and the communication Department easily I mean one way is just to email them and give it to them but if you're a parent you get emails from your principes and your teachers on a regular basis but if you're a Community member that does not have kids in the district you
118know and maybe you don't use social media or you've been turned off by social media you're you would only be getting updates through um the news or right now our once a year uh mailer which people really liked last year but it is a three page or four-page do that's pretty complex so Parker is working on one is a email so you can be a part of that and get community get school information um off of social media or without visiting the website you can always go to the website and it's there as well and the second part is that b monthly is what we're shooting for we'll see if we can get the uh some sort of way of funding it but and those mailers would go out to all community members that way
119they're they're aware of the you know Harry Potter and the different events and sporting events and different things that we're doing as well as the the the finances of the district so yeah thanks for doing that I just wanted to add a little B no I appreciate com to it another thing that we're adding in that mailer um the eagle ambassador program which we just talked about uh Jenny and Paul met with some of the board members and threw me in there they did some incredible work leading the way as far as kind of building out the eagle ambassador program uh so I can let Myra speak on that a little bit where we kind of talked about having an interest meeting on March 13th and kind of start that as a way of um
120I can shout from the rooftop all I want about all the amazing things that Milford schools is doing uh but sometimes people are going to tune me out they would rather listen to their neighbors or their friends so this is a way for them to get involved hear the good news share it with us us share it with them and we can all kind of prosper in this amazing Milford uh good news ambassador program yes our committee it was Paul Jenny maranne U Parker and me we we met this week and we're we're hoping to kick it off in March 13th with an informational night we are wanting the ambassadors to be uh voluntary and you don't have to apply if you're interested and want to do it you're on it you're going to be
121an eagle Ambassador there might be some uh Eagle chapstick involved I'm not sure but um and it can be done as little or as great a time as you have like we envision you know Parker sharing things here are 10 things that happen this week and if you want to be an ambassador you share one of them on Facebook uh or just at your bus stop or things like that just spreading good news because it is a challenge to reach people that don't have children in the district you know and so we we envision this as being voluntary the time commitment would be as little or as as great as you want and you could do in-person things come to concerts or say there's going to be a junior high or high school concert next
122week those are open to the public and I think there but but if you don't know about them you can't go and listen to that and get an awesome free show so uh would just trying to share things like that where people be can be involved and we want the the ambassadors to help keep the community informed by spreading accurate information highlight student and District successes to help celebrate all the great things and also help red redirect concerns so if somebody's complaining you know and saying well I don't know about this it makes me mad I want to do this they can say oh that person here's the person's name that you can call and the you know our district policy is your email is answered in 24 hours so instead of just wandering and
123you know griping about it you can just get some actual help right and explanation so uh we're really excited about it we want to be long-term and Paul and Jenny did a heck of a lot of work so we went we started out ahead before the meeting started so it was nice well said any other questions um I just wanted to thank Myra and Maryanne and your team for getting all of this jump started I think it's a really great opportunity to connect with our community and um you were talking about our community feedback sessions and a lot of things that we heard a lot from those Community sessions but one thing that I remember hearing quite a few times was how can I help how can I help we love the schools but I
124want to do something and this is a great way to help share share our story um and I do want to thank everyone who came out to those Community feedback sessions because we need to hear from you and hear um what your concerns and thoughts and questions are and um Parker is really great at taking that information from those sessions and we will move forward with that so um this is something that came out of that y thank you all right uh we are going to move move to personnel and that is my committee so I have a short um summary of what we talked about in committee this week um we had some Employee Engagement we met with Tony Bagshaw from the greater good talent partners and uh one of our board goals this
125year um this last year was to dig in a little deeper on our exit interviews um we wanted to use somebody from the outside um so that we could make sure that our staff felt like they could speak anonymously and freely um when they were doing their exit interviews um and we wanted to look to find some key themes in our exit interviews um so that we could look at those in a quantifiable way and then we also wanted to find some data that could help us drive some improvements in action based on what was said in those interviews to make sure that we're retaining our top talent so Mr Bagshaw came and talked to us um he looked at all of the historical data from our exit interviews from April of 2022 until now
126um and he looked at the data in three ways he looked at positive versus negative statements and then Quantified those statements with a score uh he analyzed each question that we asked in those interviews looking for key themes and then as a final check step he um used AI to confirm that we didn't miss anything um when he was going through all of those so he did some of these exit interviews himself um we will be digging into this data and using it to continue to work to make sure that our district is a great place to work for everyone we also just launched our Gallup Employee Engagement survey this is something we do every year um it's an anonymous survey um Gallup is in charge of collecting reporting and analyzing the data that doesn't
127go through our school it goes through Gallup and then that analysis is shared with our principles and they use that information to plan and make goals for their schools every year uh I also have an update on special education services um our special education Continuum of services is going to expand in the next year to additional buildings um we have a we have noticed a collective need of students with moderate to intense needs has increased over the past few years so we will be um making sure that they are getting the services that they need our special education coordinators have met with each of the elementary principles um and the principles will meet with the teachers and related service staff for additional information and to set up parent meetings for discussion of this transition and
128then finally um we're looking at staff efficiencies every year um this year there are there was a need to eliminate I'm sorry to look at 10 positions in the district that need to be reduced due to reduction in enrollment um there will be little to no impact on class sizes uh we will follow the mea negotiated agreement um that that agreement is a transfer due to reduction in enrollment and these transfers are going to affect prek through 12 and the staff will be notified of all of the specifics by February 28th um and with that I need we are doing um a consent agenda for human resources business so we will need a motion for items G1 through G4 so mooved second do I have any questions or discussion yes um we need to recognize
129two of those folks uh in that um Lisa fed 29 years of service to the district will be retiring and Jacqueline Miller with 21 years uh will be retiring and then back to your report uh you had mentioned some of the special ed the monitor too intense um so I'd like to give Kelly a shout out who's here tonight worked on some of that as well as Haley cwell who's not here and Kim Hayden and of course Jenny uh being a part of that so thank you for that work uh I think that's going to be very positive for our students and families uh and staff and that's it great I say congrats to Lisa fettic she was awesome to work with and she and her husband off to Big Adventures I found out to
130day so it's exciting that's what you should do and uh for Jackie Miller she was at the pre she spent much of that time almost all of it at the preschool and she was one of the first people to welcome you know when you drop off three-year-olds they're really little um and she was really a good welcoming resource for that all right can I have a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes all right moving on to curriculum and instruction business I need a motion to approve curriculum pay so moved SEC second um do you want me to do my curriculum update curriculum committee update too thank you to Mr Daniels for writing this all up I'm not going to read all of it but
131uh at cni this month we had two visitors come uh principal Hatfield of the academy and he talked about the success that his school has had as an atsi designated School and um has there's been some really really good improvements uh particularly in the American government um test results Dr Arnold from the high school was also with us and talked about um policies for inclusion updates we talked about the cell phone policy continuing to implement that and we really have been on the Forefront there um and the impact that it's had on student engagement and teacher um student feedback so as much as the kids want to keep their cell phones you know it's good to get them to get them to sit them down um then he's also has some efforts going on about
132creating a more inclusive School environment um tonight we already talked about math curriculum um and some training and coaching sessions um summer school is uh fees are going to remain the same as they were last year um and that's kind of the the big things the government test scores have shown improvement from Fall 2024 um well I would say fall 23 to fall 24 um and then the district has also met compliance for erand Law and the save act some of the stuff coming out of Columbus the unfunded mandates and put things we put on teachers um to do on top of their daily routine but we're already um making sure that we stay on top of that so great thank you for all of you the preparations I especially liked hearing from the principles
133having them come visit all right do I have any questions on curriculum pay please call the role Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes this is Mason yes I need a motion to approve the summer school rates so moved second and this is just what you talked about the rates will remain the same um and we just need to approve them every year uh does anybody have any questions please call the role Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes moving on to business operations I need a motion to approve transportation in Practical so moved second there any questions please call the RO Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes I need a motion to
134approve Miami Township bus usage so moved second and this is just for our summer programs correct yes this is this allows um Miami Township to contract with Peterman at our field trip rates which saves them a little bit of money there's no cost to the district all right are there any questions please call the role Mrs will yes Mrs Powers yes Mr Wilson yes Mrs is chestnut yes this is Mason yes I need a motion to approve the GMP 2.1 for the abatement and demolition of the existing junior high school so moved second Jeff do you want to tell us about this I ju it's exactly what it sounds like um uh Conger bid out the abatement and demo um we had two complete bids um and i' just like to put point out that
135it's about $60,000 under budget that's great love to hear that yep are we selling golden hammers or something for people if they want to take a swing at The Brick no seriously though I I know there's been a little bit of talk we there is a I forget what April date it's a Saturday in April we've got an open house planned 26 26 April 26 there is an open house um similar to what we had in the fall people can come in and go through the building um people also need to understand we have a very short timeline um you know we don't really have the time to like let people come in and try to bid on or take things or or stuff like that um we've got about a two- week window where
136we're going to move out the stuff that we're going to keep out of that building so we're keeping probably 75% of the furniture we're moving out of the current Junior High into the high school and getting rid of 30 to 40-Year-Old sled desks and things like that that we have at the high school U all the displays that are in the Jun High we're moving into the new Middle School we're going to salvage um a handful of of Technology we've got a few cameras that have been added in recent years that we're going to keep potentially put into some of our elementary schools um not to mention just the boxes of teachers curriculum and books and things like that that we need to move so we got about two week window to do that and
137then there's a second two-e window where we are working with Miami Township police fire city of Milford police fire as well as potentially some other um nearby First Responders to do some um fairly intensive uh safety drills um and including just turning it over I'm not sure if we went over this when we tore down the weight room in the robins building a year and a half ago we turned that over to our fire department for about two weeks and they just went to town they they did drills that they can't normally do because they can't destroy property so they they cut holes in the roof and and and did drills and things like that they're going to do breaching drills so we've got about a two week window that we're going to some of
138it they'll do on their own some of it we will our Administration will be involved in as far as some safety drills those first couple of weeks of June and then I think it's the 21st the 23rd of June we will we'll officially turn that over to um aor is the um is the was the successful bidder that they'll start a baiting and demoing the building um I'll also tell you that the two modular that sit just north of the junior high those will begin to be demoed probably the third week of April so we are moving out of those as of Spring Break um some of that is so we can get that roadway in that new roadway on the north side of the the the site and and start getting that constructed so
139that we have some access that will be in by the time school starts then I have a question given that they we have not begun to advertise the April 26th raid the hall to is it better that we not do it given what you've got to get done no opening it up for people to walk through is fine the point is is that you know people can't like take a door you know it's it's things I'm exaggerating a little bit but not a lot you know so um there's just not a lot of time to do a lot of that I will tell you um one of our community members a couple of years ago came and asked about the bricks that are in the sidewalk out in front of the Junior High um we
140have asked the contractor to remove those to the best of their ability and not to damage them they are set in concrete I can't promise that some of those won't be damaged they are going to set those aside on a skid for us that we can then you know if 25 years ago you bought a brick and you want to come get that brick we'll work to kind of make that available to people there's no plan to re on them yes yes um there's no plan to reinstall them anywhere on site but if somebody wants to come get those bricks they'll be they'll we'll be able to to figure I don't have the details yet but we'll be able to figure a way out to get those back to people if they want them thank
141you sounds good um can I get a roll call Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes this is Mason yes do I have any public participation all right um does anybody have any discussion they want I do I got to this week I was busy panning the pavement in Milford and Miami Township for a scholarship fund that we uh not the district but a a group of teachers in the district um do every year for a teacher that died a few years ago and uh every place I went was so generous and you know just had a lot of care what do you need would you rather have a thing or a gift card and I do it again in the fall for night of the stars and they're they're
142always very gracious and very generous but I was looking for something interesting to go in my basket because a basket of gift cards is boring until you spend them but um I went in Ro house framing because I thought well she's artistic maybe she'll help me out and Nancy Meyer the owner long time her parents owned it you know row house framing in in Milford um she's really changed it in there there a lot of really interesting art that she sells they don't just frame anymore but she also is an amazing citizen super generous to Milford and the Milford schools the foundation she gave us a beautiful painting to auction off last spring that we were able to raise a lot of money on but she also has 10 um she always has 10 items
143I didn't think I could afford anything there because I'm buying a lot of the things but I um and she has 10 things at all times that are less than $100 uh some just lovely small paintings framed that different artists around here donate and 100% of the proceeds for those go to feed our flock and I know feed our flock is struggling because requests are up and donations are down so if you're in the market there support Nancy and Rous and feeder flock all at one time y Nancy does a great job she does she's so generous yes she is that's great and then um so I I have this Ohio auditor of state report in front of everybody so I um I should have went over this is the finance portion um but so
144uh the Public's been asking for the state performance audit we had talked about that we would be getting the auditor down here to speak with them and uh the lady uh so graciously drove down from Cleveland and met with us a little over a week ago and then quickly turned around a quote for us um so we already voted on this uh back in December to move forward with it but I still wanted to obviously bring it in front of the board and for you guys to see it Doug will will um once we have this signed we'll put it on the treasurer portion of the website so the community doesn't need to do a foer request for it it's not a very long document it's only two pages long um and the areas that
145they'll go over are financial management um I won't read the full scope uh just for the sake of time since our meetings ran along tonight already anyways but they'll go through financial management Human Resources facilities and then I had also made a statement a few weeks back about having a transportation audit as well um uh we did look at another company that John and and Doug and his team went out and discussed with and it was around a $35,000 quote um we also uh I personally wasn't tremendously confident it would yield us U any great results given the scope of work that they had and after we talk to the state auditor um they also can audit our trans Transportation um by the way of uh uh the the routing efficiencies in comparison to our
146other districts uh against industry standards and then the against our financial condition um so I do want to be clear though as we audit our transportation we are looking for efficiencies that doesn't mean there's going to be enough efficiency there to change the fact that we're moving to State minimum busing right I mean in the future if we pass a levy um and we have that factored into the ask to the community I think that's something we could bring back but right now this is just to uh reaffirm our decision and also see if there's other ways that we can reduce that cost but you know as I know that's a big burden to families I don't want to give any I don't want to mislead anybody by that being a part of this audit
147um so um there's various levels of scope here they'll come it's a they'll come on site and meet with the team uh Doug's been through this process before um it's important also for for the community to know that this is a um you know this is we are willing to do this audit or what is the because we're not we don't have to do it so we don't have to do we're not required to do it but we feel as though that it's it shows that we're going to try to be fiscally responsible yeah so it's just good for the community to know this is not a state forced audit we're doing this willingly um but it does cost $85,000 um but we feel like that is an expense that we expected um um and
148that we think uh by gardening the Goodwill and the confidence of the community uh this will be a great step forward for when we do go back on the ballot for a levy in the future and they do estimate this at uh the last part here at like six to nine months is what it takes um so completed in six to n months but they do have a team ready to get started which is good because they only have so many teams and you know she said that she had a team waiting and we said we're gonna I'm sure we'll do this so they've got a team ready to get started they would start immediately yes yep well it's it was the number one request from the community yeah over and over and over yeah
149the L so yeah Transportation will be in there so just to recap financial management Human Resources facilities and transportation and you know if you pull down the document you can see the the background and the scope and and um what they'll go through so so yeah so we don't need to vote on this because we already did back in December as long as everybody's in an agreement which I think everybody is so um so yeah that'll be available we're ready to sign it and move forward with that so that's something that Doug and his team and our District staff will be working with the state auditor and then once it's complete um they will uh produce a report for us um let's see let's see they had like a little thing here what they said
150but basically they'll meet with us and then they produce a report that they release out to the public with their recommendations and and all of that sort of stuff so so yeah we're looking forward to it the lady was extremely nice she has a lot of experience with lot you know districts all across the state as well as her team so I think it's going to be really good so I agree y thanks for taking the lead on that yeah no problem yeah and the fact that it has a transportation in there is great so I brought that up just to repeat again that takes that off the list as well so Transportation will be in there so now we'll have the state performance audit as well as Transportation audit to reconfirm that so did
151they give any indication will we um will they share like information they're finding along the way or do we have to wait till the end of this nine month six to nine months to hear wait to the end wait to the end I would think you'd wait till the end now our team might you know our team here here on staff just you know being transparent they'll probably find some good conversation or something with the people but yeah we won't we won't know anything official Until the End um so yeah okay thank you for any other questions because me yeah we did talk to the lady for a little while so but yeah there're um yeah she came down met with us she's from Cleveland so she drove down met with us in person for
152heading up to Columbus so it's a really really good that's really good resource yeah on the Rous Gallery thing that you were saying so we worked with her in the past because we had a dog who passed away a few years back and their Custom Framing works so if you have a you know a loved one or or maybe a unique thing you're trying to frame because she was able to put it into a shadow box so we had a collar and things in there she was able to pin in there and I mean so you have a unique thing that you need to frame that's maybe memorabilia or something um real house Gallery is phenomenal so yeah yep all right anything else nope all right our next board meeting is March 18th 2025 and
153it is a regular board meeting it will be right here at 1099 State Route 131 and it will be at 6 o'cl and it is a Tuesday it is a Tuesday it is a Tuesday and it is at six o'clock somebody remind all right can I get a motion to adjourn so moved second please call the rooll Mrs will yes Mrs Powers yes Mr Wilson yes Mrs Chestnut yes Mrs Mason yes we are adjourned