001two virtual if there's information that might be good because Doug and Carrie were saying they were watching the audio from last week. >> So if we want to If we want to send them a Google, I can do that. >> I can do it. >> We're live. Good evening and welcome to November 12 joint session between the school board and the budget committee. I would like to call the meeting to order and start to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. As a reminder, this is our second night of going through the superintendent proposed budget. As a reminder, and I'm going to repeat what Andrew said um on the first night of our budget. Um school
002board has not had a chance to make any motions, make any amendments to this budget. So, at this point, it truly is the proposed budget from the superintendent. Um and he's presenting it to us and his team are presenting it to us. Um I don't think we need to do introductions this time because the same group that was here last time with the exception of chairman who was here and so I'm gonna turn it over to you. >> Um I think I just shared with audio just needs to open it. Anyone else? >> You can put on the room. That's great. >> All right. Ready? >> Yep. >> X Dash GX Nvid. in the fire department. How many times One more join us back. back in shows up on that screen right there. All right.
003Uh, thank you again everyone for joining us tonight as we go over the second part of our proposed budget. At this point, this uh presentation has been shared with both comm >> so this presentation is shared in the in the budget folder. Um and on this first slide right here for this evening 12 um is the two question forms one for the school board. So if you have any questions that come up throughout this process, you had some questions for us last whatever we can get that information back to you. And with that, I'm going to turn things over to Right. So um should be pretty quick. dining services uh presentation tonight which is exciting. So overall we had a decrease in the budget by about $2,100 and that was based on a couple of
004things. One was the FY25 actuals and the Campbell High School vending machine that we got. Uh the lease will be paid off and we will own it as of this year. So those are two pretty big um decreases. You'll notice throughout the budget certain lines have been increased and that's also d So, we had a pretty significant underspend at Campbell High um in the food line and what I did was I reappropriated some of those funds to different lines that of items we need and then cut the rest. Um so, the increases are going to be a onetime expense. We need new registers and pin pads for each school and uh we're getting a credit card machine for the high school. So, that's all in the uh equipment lines. We started with registers in total
005about five, six years ago and we're down to four. Um, three of them have broken and one caught on fire last year. So, we kind of need to replace those. Um, we're kind of getting through with duct tape and 2x4s and Chromebooks. It's just it's super fun. Um, so that's one of the big expenses that we reappropriated those funds. And then the other one, and I'm putting this back in. I did put it in last year. It was approved, but because of the default budget, it didn't get added. So, we're I'm putting it back in is um another increase in membership uh for my school nutrition association membership and the district's uh New Hampshire buying group fee um for membership. And that's all I have. Other than that, everything has been the same. Uh we
006did cut minor about 500 bucks out of each supply line at the uh at Griffin and at middle school. And then Campbell, like I said, we reappropriated those funds and then I cut the rest. Any questions? >> We'll open it up to questions for today. Questions for questions. [laughter] >> Okay. >> Coffee is for sale. I don't know if you heard >> it was a [laughter] word has it. >> The iced coffee is going very well. Um I don't know what it is right now, but we were up over 300 as of last this meeting last. >> So if [laughter] of them are Matt, the rest are Holly and Julie. >> Um sometimes the kids buy them. No, but >> the food service. >> I I will say >> I've only bought two. >> He's
007only bought two to be fair. Um, I will say, um, with the addition of coffees and allocart sales, we are up in sales about $9,100 over this time last year. Um, by adding in a lot of what we are and we're up in lunches, we're up in breakfasts. So, so far everything's going very, very well. Last chance for any questions. Hearing none, we can thank you. >> All right. Buildings and grounds. Um some of the major drivers um for this area is um property and liability insurance has increased um uh 19.8% which is a huge increase for us. um we had participated in a cap program through um Primeax previously that was actually phased out at the will be phased out the end of this year FY26 um and that capped us at a 9%
008increase. Um so one of the things that we are doing to try to offset some of that increase even if it's small is there's another program that we're going to get certified through um Primex so that we can have another 2 and a half% discount off of our property liability and workers compensation. So, we budgeted um with that um with that reduction. With regard to um other increases, overall increases across the board and repairs and maintenance, um we've just had a lot of things that we've had to take had to take care of over um this last year and also even just the beginning of this school year. Um, so we are making sure that our repair maintenance lines are staying fairly robust based on actuals and also taking into consideration what we've spent this
009year. Um, some of the other items that we have included um is we've created a district-wide u capital improvement plan that's based on the on-site insight reports that we had when we had the buildings assessments done last year. Um, and as a part of that we've identified um year which is FY27 for um this um any items that we um would see that would be used with budget money. So we certain things we identified hopefully using impact fees for um versus perhaps end of year funds but there were a handful of projects that we identified in the budget. So we have included those. Um, other items of note, um, we have, uh, last year we had a floor [clears throat] stripping machine that we purchased for one of the schools. Um, and the plan was
010for that to be a three-year project so that each school gets a new one. Um, so this is year two of that cycle. So, um, you will see that in the GMS line. Um, also one of the things that we've done is um Ann has and Ann and um Dave and I have all worked really hard to try to realign some of the functions and accounts in um the building and ground signs to just more accurately our spending and to kind of keep more like things together like all of our inspections are under one account now and then all of our u repairs that are a part of inspections are also separated out. Um One of the things I'm Ann and I are working on is getting everyone a breakdown of how you can look
011at those comparisons because we've moved some of those things around in the budget. Um again to accurately reflect our spending, but um just so you can see that breakdown. So we'll have that for you. Um I'm hoping tomorrow evening. Um but I'll certainly have plenty of information if you need any specifics. Um other increases that we have is waste management. Um we were initially given a 25% increase. We were able to negotiate down to an 8%. Um still quite a spike, but um not nearly as bad as we initially thought it was going to be. Um and HVAC costs again um across the board we're seeing increases um whether it's preventative maintenance or repairs. Um so [snorts] those are just increases that continue to decline. Um, one new fee that we've had to include this
012year is um, we have an alarm monitoring fee now um, through Hudson Fire Department. Uh, we were informed uh, earlier this year that that would start at the beginning of um, 26. So in January we'll actually get a bill uh, for that that we obviously have not budgeted for. U, but we've included that um, ongoing in the budget. our snow plow contract. Uh we are in year three of a three-year contract. Um year two uh we didn't you won't see the increase because of course we're in the default budget. In the proposed budget we had that increase. It's a flat um increase from um this current year. But again because of the default you will see um more of an increase there. And um the other we have um including regular fees. So, the other
013thing we were trying to do is kind of clean up some of our budget lines and making sure that we're accurately reflecting um our spending. So, there were some things that we were noticing were ongoing fees that we're paying every year, but we weren't budgeting for them. So, um just making sure that those are in there um just again to more accurately reflect our our needs and our spending. questions >> for waste management. Are we currently in contract with anybody? >> We are. >> Is is it a multi-year contract? >> Yes. And actually, I need to check. Um, actually, I need to check, but that's a that's a year to year. That's a year to year. We don't we're not doing a multiple year on that, >> but that's something we could look into. Certainly.
014Yeah, it's a thought at least. >> And for the HVAC cost, are we seeing the increased maintenance and repairs at all three schools kind of spread evenly or is it >> I think it's mostly mostly GMS and the high school, not so much the middle school. >> I had to ask the question. [laughter] >> Thank you. Yes. So it's looking like for building services that increase 160,000 spread across the three schools in district. Um I will say that I need to go in still some of the utility lines I need to tweak a little bit. Um I'm waiting on a couple of rates. Um so those numbers will change a bit. those. >> Any other questions? >> The floor stripper machines was that removed out of the budget last year with default. >> It was
015um and then it was um purchased with end of year funds. >> So we only got one machine out of the three. So the high school currently holds that one. >> Eventually we want one machine per building. We don't have to share. >> Last year was the first year it got bul. >> Correct. >> And just for the record, it worked out quite well at the high school. It's not an actual wet stripper. It's an actual dry stripper. So, it worked really well. Less chemical in just one real quick. Did a nice job. Less supplies. >> One question. I know we're on year three of the turf tank robot. >> No, we're on our second year. >> Next year will be the third. Yes. [clears throat] >> So, are you intending to renew that contract?
016>> Yes. [clears throat] >> It's worked out well. >> It has. >> Would there be discussion with the budget committee before you renew it? >> Sure. What line item is that? >> Uh 442 and it's under um ground services district. >> I I' I've asked like since year one for numbers as far as what the savings are between man labor and paint and hours and I haven't seen them yet. And I keep looking at $17,000. I know it does a lot. >> It does. It does a great job and it's equivalent to one person full time. So, >> but there has to be a person with it all the time. >> No, you set it and forget it. It does. It goes on its own. >> We'll try and track down some numbers for that.
017>> I don't think we could do without it at this point. >> Yeah, I'll take a look. I thought I had the um supplies anyway. >> Supplies, but I'll certainly >> very concern, >> but we can get an estimate on >> you would have had supplies anyway. So, what would take me what would take me eight six to eight hours to to stripe a football field, this thing does it in an hour and a half. It's it's insane. And it uses so much less product >> and and they they pay for the paint up front. Not all the paint districtwide, but it just pays for 10 10 five gallon buckets free. Comes with it >> Every year. Yep. >> It's a huge savings >> that's included in the 17k. $3,000. >> Correct. >> And it
018uses so much less. We mix half with water. So five gallon five gallons of paint gets us 10. 50/50 mix. in the business office. We do have um an every other year expense. Um it's a requirement um of our audit. Um it's an extension of the audit. It's called the Gazsby 75. It's an actuary report [clears throat] that we need to complete. So you did not see that in the budget for FY26, but it is back for FY27. Um and it is a fairly hefty increase of I think it's 4 I want to say um that is a requirement of our auditing process. Um our accounting software um we're anticipating an 8% increase and again that's just from previous years. It's been a pretty steady increase um across years. So we are expecting to see
019that again. Um we also um had our financial for our financial audit service. We're expecting an increase for that. for that as well. There are you'll see some increases to conference um and education lines um dues for myself um as it is really critical in my role to go to a lot of these professional development um events um lots of changes to laws and um things of that nature that um want to continue obviously to have that information [clears throat] and again more alignment of expenditures um um took a couple things from um building and ground signs that belong really [snorts] in emergency management um such as the batteries um for the emergency lights. just again trying to clean up some new lines, have them be in a more accurate spot. And then with regard
020to transportation, um, of course we do we're in year three of a 5year contract. Um, and there was a 6.5% increase. Um, so you go first. With respect to transportation, uh we had dropped a bus. Was it last year? >> 9 to 8. Yes. Last year. >> How are we doing with the buses? >> It's tight. >> So [clears throat] high school's really >> It's sometimes three kids to a seat for the middle school as we load them in. to make sure there's room for when they get over. >> I'm assuming that's allowed by law. >> That's allowed by law, but it's not physically possible for some of our adulters. >> For our fifth graders, it's one thing, but when you're looking [clears throat] to >> um what about with like the having to change
021the route to accommodate that? has has it impacted the timeliness of the buses or not? >> Um, [clears throat] we've had a slight impact to our because we're the first to arrive. So, I would say many mornings where Jeff is standing outside on the sidewalk going, "Anybody know where a bus is, there's there are two or three buses that are consistently coming in [clears throat] after 7:15 first. I do think it's tough. We work with our living partners trying to get bus routes appropriate, you know. Um, but it's, you know, when we go through it every fall, they're like, well, we can shift these this neighborhood to this bus, but then that bus overcrowded, right? So, you know, there's two buses in particular two buses, but it's work. the 7% increase that you had put
022in there for audit services. Did that come from them? Is that what we're >> I was just I did not get a quote from them. I'm just just looking at previous years. >> David, did you have a question? >> I did. Yeah, but I'm gonna ask a follow on transportation. My other question, so if my math is correct, going down from 9 to eight buses should have saved us 90 to $100,000, but that's a trend that's going up. Is that And that's because of the new contract we have with our student. What can we [clears throat] contract? Is it in the folder? >> [snorts] >> My other question was back on business office dues and fees is so I noticed under the SA there's a NHSA membership. Do they still offer like the package where
023that's that's cheaper? >> Yeah, we have two season passes for the district. So there's one budget line and then one under um superintendent and then all of us um in the district office shared those. >> Okay. So those two line items provide access for more than just the two questions. >> This is mere by 98 >> [laughter] >> really need to. I will write a check for the just a little collection of little things. Uh, you know, our copier services went up a little bit. We least those out. We tried to save a little bit on mileage and conferences and stuff. Not as big of a fan of conferences as others. Um and it all kind of meshed out to about a $98 increase overall. So um school board is the same thing. Uh we
024had a slight increase to a couple related things. Um specifically increase in our membership fees for the school board association and um a little bit additional money workshops for them as well. That's it. the curriculum. >> All right. So um last year when I came here I noticed that the supply line for curriculum had gotten zeroed out. So I provide a lot of professional learning for our staff like a lot. So I chart paper markers sticky notes all those kinds of things. Um so I um am asking for that supply line to kind of be reinstated. Um, so that's why you'll see the $1,000 in the supplies. Um, and then there was an increase in the software and that's because we're trying to centralize things a little bit more. Instead of um doing things like
025a third, a third, a third, if there's software shared across the district, it's centralized into one place. Um, so that's why you'll see the increase there. it's taken out of the school's budgets and put into mine. >> Um so it's more centralized. And then um if you look at it in terms of um textbook and software now in the world of education is very much handinand you can't really have one without the other. And I mean I look at the way I my workflow in my desk. I have computer, I have paper, I have pens, I have a whiteboard, I have sticky notes, I have you know and that's how we teach in school. Students are online, they're offline, they're doing things in a lot of different ways. So um really trying to look at
026balancing the textbook and software lines. the software lines are going to be a little bit heftier because edtech software is pretty [snorts] pricey and the increases go up but it's all um in benefit for that blended kind of learning for our students to get them to be future ready. Um and then there's decreases in the textbook lines. um last year or FY25 budget, I should say. Um we were just entering into a three-year contract for our new math program. So that was quite a hefty ticket item. So that kind of came down um as we've gone on these last couple of years. Um and this new budget includes updated social studies textbooks for middle and high school. We have new um requirements in our ED 306 laws. And as we presented last year, our social
027in one of our um budget meeting, our schoolboard meetings, our social studies textbooks had mold on them in the middle school. So, we really they're due for an upgrade and it was their year um to look at that anyway. So overall, um, curriculum is down, um, by like $40,000. So that any questions, I'm sorry, >> $20,000 >> in overall. >> Yeah. >> [snorts] >> I'm looking. Oh, it's up 20,000 from the default, but it's down from FY25 >> budget. Okay. >> Does that make sense? >> Yeah. Because the default didn't include some of the tech software that I took from the schools and that kind of stuff. Does that make sense? >> Questions for >> Can you tell me a little bit about that how I say it? >> Yep. Kapori is [clears throat] the
028um social emotional learning [snorts] software that the middle school and elementary school um they started using it through esser funds and then esser funds left us and um they were having success with the program so we kind of reappropriated funds so we could keep that program going in momentum um so we wanted to continue it this would be its third year in the district. >> It ties with responsive classroom a lot of money on >> and then I'm gonna ask a question about um >> when we first start this is an observation question when we first started using it I think we really saw a huge benefit I personally saw a huge benefit to it. It felt like the students were reallyuming attention and clicking with it as I've had a now high school student
029but then middle school student grow through it. She learned ways around it and so I'm curious if we're still having the same or similar success rates with I Ready. Um I just see the cost of the programs about 40,000 and so I'm curious from both principal perspectives as well as your perspective um is that worth the price tag that we're paying and and if so why? So I ready I have mixed feelings about that and I think I've talked to you guys about it when I present data because it's normed and it doesn't talk apples to apples with standards. So it's a little bit harder to see um proficiency in that way but again it's norm reference so we can see how we're performing against other similar cohorts across the nation. So that's a positive
030piece of that too. Um the I Ready Diagnostic gives us informative data. The um personalized pathways is where students start to get the workaround right they're starting they're like oh well you know and they start then it's easier the next time if this wrong I don't have to make it go any harder. There are conversations I want to have about what kind of diagnostic assessment we're using. Like for example, because we got the ATSI grant, we are using a cadence for reading in the elementary school for K to 4. And the conversation is do we want to do a cadence and I ready over assessment? You know, all of that kind of stuff. Um, so we really need to have a conversation about what assessment we want to use for common assessments and diagnostic and
031um, progress monitoring and that kind of thing. Um, those conversations are a lot to have to have present a budget in you know have a budget ready in October. So that is in has been on my mind to have stakeholder group meetings. I have a lot of stakeholder group meetings. Um but we need to put something in the budget and I ready as far as the price tag it's very similar >> in terms of cost for other programs that are out there. Um, so it's not something that I would say like we need to decrease that line because we are going to need like I said with edtech software it's it's pricey but it's a matter of looking at we need to look at what our needs are what our wants are and that takes
032a group of teachers you know a lot of people in the room to make that decision. >> Is that other software I don't see that on there that you just listed off that switch to for >> Aadians came through an ATSI grant. So it did not cost the district any money out of our budget. It cost us money out the ATSI grant, title two and title four. >> So is that in place for next year? >> It will not be title two and title four maybe. [laughter] But again, that's why I want to have we just finished literally the Acadians um screeners. Um so I haven't even had a chance to go in and look at the data and have conversations around how we feel about how that first round went. And teachers are still
033cycling through the data interpretation training. So we haven't gotten that fully implemented enough to have >> So if ATSI if the ATSI grant that's what it was is not there next year though you're banking on title two and title four to cover that. >> No we would make a decision on if we wanted to keep a cadence because it was so great instead of I ready >> for that group. >> Right. >> But you're not thinking because You'd mentioned like keeping doing both and I just want to make sure I just want to make sure that you have >> No, I said do we have to do both? No, we don't. It's over assessment. >> Oh, it that's way over assessment. You guys not >> going to be used for like partial the other >>
034Yeah. Like for Aadians, they have math and reading right now. We just have it for reading. We don't have it for math. We need something for math, right? Um so these are very large conversations that we're going to >> That's fine. I just wanted to make sure you had I wanted to make sure that it was going to be covered if you needed it covered. >> Yeah. Oh, thank you. No, I I have my eye on that. And I even um last year reduced because they had they were tacking on like I seven or 8,000 or something for professional development and we never used it and people have been teachers have been using the professional devel have been using the platform and things of that nature and there's no extra time in the day to
035plan a professional development around these things. And um we talk about data using multiple points of data, not just ready. So um I cut that out of it to save a little bit. >> So I would say from the middle school perspective, we have definitely shifted in my my fifth year and in my five years, we went from needing to do a reading lesson and math lesson every week and all ready all the time. And the kids hated it with burning bloody passion that they could possibly have in middle school. Um, and I think that as we've shifted to make that not a weekly requirement, the benchmark assessments have come to be more fruitful and more purposeful. The kids take it more um they're looking to see how they improve. They're looking to see what
036their data shows. They're talking about it with each other, talking about it with their teachers. I hear kids walking down the hall going, "Hey, how much did you go up and I already went up 12 points? 140 like they're talking about the data. So I think when you can get a middle schooler to buy into the data meeting something I know it's not perfect and it's not tied to the standards which we really want to do and we're using that with the modulars which we started last year and we're moving ahead with um this year more regularly. But I I do think there's some value in it. It also gives teachers with the my path and with the uh assessment data, it gives teachers an opportunity to have some mini lessons. So if you look
037at our schedule where we have um the longer class periods on Tuesdays and Thursdays this year, um teachers are in all four subject areas are breaking out and saying, "How can I get my students to be better readers or mathematicians? How can I look at what their deficits currently are so that we can fill those holes and hopefully that we have stronger readers and writers overall to be more successful as we move on to the high school. >> Um Sarah's point, you know, I ready is the known commodity right now whether it's six or a cadence is is is new. So we've given one benchmark in reading alone. Um we've also introduced the win time which is the what I need which is now in all five grades. And so that is very teacher driven.
038Um the advantage to I Ready is it's not just the benchmark. It's the program that has the pathways that happen throughout there. So it fills in it has things for the students to do that connects the benchmark. So it has that work um that continues throughout um whether that is replaced by cadence or something else. Um even though the the line in the budget says I read Cyrus point whether it's I read or something else that that that amount is is the same. So whether it's I Ready or something else, I think it's too early to tell. Um we have grouped the students for win using both I Ready and Aadience. We're looking at data both I Ready and Eadants and we have a lot going on. We're having those conversations using both data points.
039We've also in third and fourth grade um using [clears throat] more of the SAS modules and we're looking at at all of that. So I think it's yet another tool in our tool belt. So, whatever it is, I think that's a that's a fair and usable dollar amount um to to to at least plan accordingly for next year >> because it'll have to be something >> because that's a lot. It gives all of those platforms give you a lot of information to help group kids and flex in and out the way that they need to when you're looking at data cycles every six weeks. You know, it's like >> it's a big number, but it's market rate, >> right? >> I would say. >> No, I appreciate the update. I mean again when we start
040with it it's new it's innovative how are kids doing what are they thinking >> now they're used to it is it producing cost benefit analysis right so what I'm hearing is the benefit is still still there yeah >> we just have to tweak the way we do some things sometimes to keep that buy in coming and >> awesome other questions for curriculum >> I had a [clears throat] question on the social studies so I see on the slide and I heard molding textbooks earlier. >> Um updating social textbooks from middle school high school. >> I see in the budget 135 to do that. My question is from a from a production standpoint is that enough? >> So we got quotes for so the quotes we got for the LMS textbooks was 4500 and then the
041quotes we got for CHS was 9,19. >> Is that a class? It's not for No, it's their class sets. And we also have so we have other supplementary materials like Newella that are used a lot for and that's a a software um that are a subscript online publication that um is used to. So these are that's the price for like the tangible >> textbooks. So it's just that was my I was thinking a book per kid and that seems like a Yeah, >> it's not for middle school. It's not like a >> like it's not an anthology consumables. Is that >> No, it's not a consumable either. It's like um civics, economics, like their subject more than like an anthology that has a unit on >> other curriculum questions. head over technology. >> Good evening
042everyone. Um, so I've only been on board just about a month and a half. So really scrambling to, you know, try to identify our our need. So I've done the best I can. The the most important thing I think is um identifying the need for a technology plan. So I think probably over the past couple years or more, there hasn't been a technology plan and that kind of helps with how we're budgeting and planning and gives like little transparency too. Um, and a lot of stuff too we would cover would be like infrastructure things, you know, stuff that no one else really sees but the IT people like hidden away in closet. So, um, that's going to be one of the the goals over the year to kind of get a technology we [clears throat]
043do have a lot of bigger pieces of infrastructure that we're going to foresee replacement like in the next couple of years. So, um just for looking at next year um we have um servers that need to be replaced that support our virtual infrastructure, our virtual server infrastructure. Um we have a support extension which is just a one-year extension for our sand which is kind of all our storage for like said servers. Um we have our our Chromebooks that we do every year for grades five and nine to get those devices, you know, those students through kind of their their four years before they get replaced again. Um a new introduction and I don't want to say maybe new, I would say maybe there I previously worked in the district from 2015 to early 2000 or
0442021. So some of these that I'm introducing actually tools that we had used previously in the district. We're a very small IT team. So, um just tools for like imaging laptops and stuff like that. Um allowing us to take a a very dynamic inventory and deploy applications and stuff like that. So, um we're not going into the classrooms to disrupt. That doesn't mean that we're not going to go and and see teachers and help them. But um you know for a lab or for a staff if they need a particular piece of software or something like that those are things that we can kind of push remotely and we can really do more as a smaller team. Um and then obviously the security piece identifying kind of stuff that's on our network what should be
045what isn't. Um and then uh just kind of your typical technology replacement that we see laptops projectors uh switching network switching for infrastructure a lot of um like battery backup needs. So in the event of power loss or whatever it's called a UPS that kind of sits down so if power is restored within five minutes or so you know it saves the servers or switching from having like a a hard crash. Um so that's kind of all I have but I'm open for any any questions anyone might have. Have you done an inventory and when someone's supposed to age out? >> Um I'm in an active process of that. So there are things like the worst thing for us is to hit kind of like end of hardware life or end of software life because
046in the event that something breaks on a server or switch or whatever where we'd normally be able to get um support or replacement for that. Now we're on our own like checking eBay or checking you know these other sites where we might be able to get a part to you know continue this down the line in lie of you know when that time frame comes and we're replacing and we have support a lot of support we'll send apart you know same day if we need it but when we get to end of life for those things then we're kind of on our own to try to um you know find it order it then wait for it to come in so I mean extended like down time. >> We don't have an existing document that
047tells us when the sand's going to be done when some >> so previously it did just in past in pass down um it didn't seem like there is a document that that exists for that and it's not a requirement but it's very good practice to kind of have that thing so [clears throat] >> I can better balance the budget with some of these like very expensive costs because some of these pieces of technology are very expensive. So we don't want to do them obviously the same year but kind of offset our years [laughter] >> my my IT guy has painful sometimes but it's necessary >> music [laughter] >> does the school board still have a technology committee that kind of reviews that plan and keeps up to date You used years ago there used to
048be technology committed into a website committee. >> Sounds like you're volunteering. [laughter] >> Sounds like a member job. [laughter] >> Um Brandon, I have a question. Um it looks like the major drivers of your proposed increase under software. I see that line item up almost 80k. >> Can you just like [snorts] high level walk me through like there's 20 different items under that. >> Yes, I can. So >> I don't sorry not I don't want not all of them but like which ones are [laughter] that are in that are contributing to that increase? >> Sure. And I think um you know forgive me I know default budget last year so kind of the budget that I had and trying to re I think there was a move of uh building software lines that if instead
049of like let's say CHS LMS and GMS use a piece of software previously they had kind of like broken it out across the schools where it's like I think the thought was we paid one renewal price so it should be under kind of the district software Um, but it's like the majority I think has been um, you know, software that's been used. So that's why that might be an increase. But I could definitely say what I've what I've personally added to that line. So >> if I look at the school like I total up those decreases, it's about 20k of a decrease. So that would offset 20 of the 80. >> Um, so what do we get? So the support renewal. That's only a one one year renewal because we're outside of our fiveyear um
050original support for that. Uh so that's about 15k that was added. Um what else do we have? Um I know a lot of these lines too have gone gone up. I think go guardian might have gone up. That's what teachers use for the um classroom management on the Chromebooks. >> P school. >> Well, for next year, I think we cut one or two things out of out of power school that we no longer need. Uh what I added smart deploy imaging software that was 8 8,000 um that's for imaging our computer. So, however we get them, um there's a a standard amount of like settings and software and everything like that that we control to put on there. Um we don't want to just get something from a vendor and then deploy it out into
051the wild because you don't know could be malware, some other kind of back doors that are already embedded. Lenovo had issues with that a long time ago. Um PDQ inventory and deploy um that's that does scanning are like [clears throat] active assets and then helps us deploy software. Um I added a password management software that's just 200. We have about 180 or 190 passwords that it manages just different systems. So it's not like we're looking for something to that's going to save our password. This is kind of like organizationwide. The different systems and plugins and everything have different accounts. So, so there's really about a $60,000 increase by the time you back out the school stuff. >> You know, 15 is sand storage, >> eight is smart deploy, another two. So, you know, that gets
052us about halfway there. And then the rest of that about 30k increase is likely attributed to just >> another one that was probably an increase from last year. The VMware support um VMware support is just a virtualization [clears throat] software that allows us to virtualize servers. Um I believe for that this year we we were out of we were out of support for that. So there was a a penalty for renewal. So, um, that's probably another little increase there. >> I think that answers most of my questions. One last question is the the P school test server should that be under software? Should it be under equipment? >> Um, so we we are cloud hosted and I believe that's in the cloud. I mean, it's not necessarily equipment. I think what they do is if
053there's patching or big changes um they're applied in the test in the test server before we go into prodction. So you're paying a subscription for that cloud server access. >> Yes. >> One vendor for hardware or do we go to >> um there's vendors I know that we've used historically. Um so it really depends for the need. Um if it's [clears throat] you know if it's just hardware it's like I know we use CDW connection a couple other like other known vendors and stuff like that. I'm familiar with going out to try to get the best price, you know, for us. >> So, I have a [clears throat] question. The other big driver you have to is equipment replacement. >> And looking at past years, you have around 45 43 and now we're up 17,000.
054I'm just wondering what's driving that or what additional is in there that >> for hardware >> uh >> equipment replacement virtual servers I think >> uh we have virtual servers there I I increased the switch replacement and server upgrades because there there's hardware at LMS and GMS that um that was only a thousand increase just based on trends of how much servers and switching have increased But those are in the switch. That's equipment additional for each of the services. Are you talking just specifically about >> just under the equipment replacement? There's actually three items that are listed. >> Oh yeah. Yeah. So, uh those are staff laptop replacements. So, uh just continuing to cycle through um what needs to be replacement. I've been seeing a lot of need uh for that. And we have devices
055which are um not Windows 11 compatible which >> Right. But we replace those every year, right? Yes. >> So I'm just wondering what's driving the $17,000 increase. >> I think this the virtual servers. Yes. Because we we haven't had those for a while. Yes. >> Right. So just going back to what John David was asking and I know right now it's like kind of putting you on the spot, but if you can like do a little more digging as far as the software. >> Yep. >> Because it's still like $30,000. It's not accounting for an increase. So, I did pull up last year's budget and you can see I literally as we're sitting here going line by line, but you know, some things are going up 500. One of them went up 2,000. So, I
056can pull that. I think you can easily put them side by side and see what the additions are. Um, >> we're looking go up 3,000. >> Well, between two that's five, right? 5,500 right there. >> Just between Yeah. I wonder if we could get like a breakdown of that just to see like sand power school 10% increase. >> Yeah. So there was no sand in there last year. So that's different. >> Right. He gave us those but then there still like $30,000. >> Yep. >> So things like Cammy went from 4650 last time to 5,000. Again, small $350 increase, but those things add up. So I think just doing a side by side of those would probably most um we can either get you that data or Brenda can put it together, but we can
057definitely do that. >> Thank you. >> Other questions for technology? >> Um going back to the the imaging software, are we using Microsoft in tune or anything for like device management today? >> So what we're doing today is they're creating a live stick which is a USB thing and putting it in and then spending all the time to and sorry they >> our tech and myself plug in and then loading all the apps individually. So it's like if someone has malware on their machine or something being able to reimage in like 15 20 minutes like an hour >> you're doing yeah I just wonder if if you don't already have in tune in tune is obviously not cheap either. I wonder if that's a better investment because then you can use like autopilot for deployment
058and also remotely manage all laptops too. So and so has a a virus, you can shut down remotely, >> right? And I'm familiar with him too for like that MDM piece is nice too because we're not just waiting for it to be on the land of someone away or at home, you know, being able to kind of patch or or you know resolve issues and stuff like that. questions. >> I'm always today >> I think it is. So this is, you know, it's my area of the area that kind of drives a huge portion of the budget and a huge amount of increase. Um, and that's not the case this year. Um so the one area of increase I did want to point out um is under GMS software. We um contract with a BCBA
059which is a um board certified behavior analyst who works with um two of our programs for students with more intensive needs. Um [clears throat] he has recommended um a program um that will um cost upwards around $8,000. um there's a large sum of money. Um but the hope is that by implementing this curriculum um it will eliminate the need to look for more costly placements for these students. Um we want to keep them here obviously. Um so we um we are looking to to purchase that software and he's um he's researched it, he's recommended, he's used it um in other schools and it's been successful. Um so that is my increase. Um notable decreases um kind of and kind of everywhere. Um a lot of it has to do with um students that are either
060anticipated to graduate next year or um some moves. Um so there's a decrease in um professional services just the number of students requiring those contracted services um has gone down um out of district tuition um anticipated to be down close to $250,000 um just again due to um a move in a couple graduations. And again I can't get into anything specific. These are student specific um items. I'm trying to be as vague as possible. Um and then the same thing with transportation. Um there's a couple of changes to enrollment in um our out of district placement again with a move and um couple of graduations. Um so that's also anticipated um to be down close to $50,000. Um so my um proposed decreases um 300. It should be 340 something. Sorry. >> Oh 351. Sorry.
061Um 351,46. Um I will say too that um Annie and I um Annie is my executive assistant. We sat and really looked through this budget. Um we based a lot of stuff on what was spent last year. Um we got rid of a lot of old lines that were put in at some point and just never got taken out for some reason. It was to purchase a one time item. Um and for some reason just stayed there. So we got rid of a lot of those. So I feel like we cleaned up a lot of the lines, made it a lot more um accurate of what we actually spend and what we actually need. questions for special services. >> Yeah. The first question I have is I think it's on the first page 800 other.
062>> Yeah. So that was um a line that was the um a decrease last year by I can't remember the school board and the budget committee was a um bottom line decrease of 51,000. >> So that's was just putting it back in. Um, >> it's just the bottom line at zero. >> So, you're putting it back in. >> We're resetting resetting zero. >> So, I'm not asking for $51,000. Just it's reset back to zero. >> But it shows a $51,000 increase >> because it was a negative. Yeah. >> I mean, just my personal thing real quick. I hate line cuts like of this nature because they become really difficult to weave in and out of like what you're actually cutting. I don't think it's effective budgeting. If you're going to make significant cuts, which has
063to happen time to time, you should target specific things. >> But when you do a bottom line cut, then you go back and you look at and you take it from different areas, right? >> You don't. That's the thing. You're just assuming that that particular area, like this isn't assigned to anyone that's $51,000, right? Could you say we took it from staffing? Sure. Could you say we took it from a combination of one? Sure. But you're not 100% sure of what you're taking it from. So like from someone who's doing the budgeting, it's just a frustration of and you know, I think it's maybe like like anything you're brought up different ways like how I was brought up to like budget in the school budgeting world is to not do bottom line cuts is to
064do specific targeted things like >> Yeah, I agree. I I agree with you. I I think it does though. Like so in reality it's a $300,000 decrease instead of 350. >> No, in reality it's like 400 something. >> You are adding back. >> Brian, you said first question. >> First line. Let's give someone else the floor. [laughter] >> Where does our special ed It's good. >> Yeah, we put some money in it at the end of last year with one of the war articles in March. >> Um, [clears throat] we had uh without getting specifics >> kind of a lot of movement in our out of district line last year that kind of balanced itself out when it was all said and done, but we certainly didn't end the year with the same kids we
065started that were in that position. Ended up being a wash, but there was various times as the year was unfolding last year. We're really nervous and that was you feel like you're in a good spot even with these reductions. I think that's why that money is key, right? Like we can observe absorb you know a sudden out of district um in a much better place,000 >> cover your most severe situation. is the other district dropped temporary think I've honestly never seen it go down before so I'm kind of surprised are we in for a surprise [clears throat] [laughter] I mean listen that the movements we had last year were [laughter] surprises um and it's it's so hard um without a district you just never know like the two movements we had last year um were
066both already placed out of district by their previous districts um [clears throat] so it's I can't promise you anything I wish I could Um the I can tell you the ones anticipated to graduate are are on the path to graduating. So it's not like you know the last you know never mind. Um so it's it's as of right this second it's how I anticipate next year look like. >> I think our staff has done an excellent job in this program with the students and try to not go down that road. I think that's true at all three schools. Um they just work their tails off to that we have I think the other thing we're seeing is that [clears throat] by funding a trust fund appropriately, we could be more conservative in our budgeting because
067last year we were concerned, right? Because I mean, these could be massive swings and people always attack, well, your special ed, you're coming in way under budget, but you know, if the opposite happens, it's going to be a nightmare, right? So, if we continue to fund reserve accounts appropriately, we're going to continue to be able to budget conservatively. Other questions? >> I don't want Are there questions overall? >> I have one more. I guess um considering how much the district came down, I'm surprised transportation didn't come down more as well. So we I mean we have the same we use the same company that you know that we use for regular transportation% increase um that's being added on questions. Just to follow up on a couple things, we've been adding things to the drive as
068[clears throat] we can. Julie, correct me if I'm wrong on any of this, but we added some of those transportation requests from last time with cocurriculars and athletics. Um, I think there was a question about uniform replacement cycles that has, I believe, has been added there as well. There's a question about I guess organizational charts and class sizes, something along those names. I think that actually came in via email. Um, we're finalizing that. Rene worked on that today. Um, we expect that to be in the folder tomorrow during the workday at some point we're all done with that, making sure there's a lot of information someone can understand. They're just looking at it. Um, and I think that was hitting all the information that came up last time. Again, at the beginning of this, we
069had those kind of links to those Excel Google Sheets. If you have any questions, feel free and we'll get the information. >> Can I list? >> I don't know. What are you gonna say? [laughter] >> So, I think it's important to look at I know that numbers are a big thing when you're working and looking at the numbers that are in classes, it's important. But I think when you're looking at students in classrooms, I think it's important to consider the offerings that we are able to offer as a very small district for our students. So you might see some class sizes that appear smaller in a shortterm component, but it's a question of needing enough spaces to have our students the ability to have a variety of courses. Otherwise, they're stuck in a very small
070number of options for specifically speaking unified arts. They just want to throw in a plug that they're there for a reason and we need them. >> Where's the class size? It already >> honestly I just want to look at it. I give it to all of you. >> I also separated and did some because I I love data. If you don't know me, now you know. Um I um sorted some by content area. So I think it was important to also see like what is the average class size in our math classes because when you you know add up all the classes, some of which are smaller, um and I also took out some anomalies that deal with special education services that legally obligated to provide. I took out study halls and things like that.
071Um so you kind of will get a picture when you look at the numbers of what each department what each content area has for class sizes which is a different average than yeah when you throw all the numbers together and all the teachers and all the classes um it does skew the data make it different. Um so I thought that was important to see like what the different content areas and you can see each class in our in our data you'll see that it's the number of students that that teacher sees in a year. So and it's relative based on whether they have a year course, a semester course or quarter course because those do the number of overall students they only did this first semester because I can't even tell like we have at
072drop stuff and it just gets complex when I try to pretend I know like that all the numbers will stay the same because they won't. So, >> have we, it's a pet peeve of mine, I guess, but like I know scheduling is very, very hard, especially at high school with different singletons and stuff like that, but have we looked at better ways to do it? Cuz my kids have never ever gotten classes. [laughter] Mission >> I know. Um, >> like going to my son's senior year, he wanted to take, well, he had to take like pre-cal, honors pre-cal. He wanted to take AP computer science, he wanted to take AP Spanish 5, and they were all offered at the exact same period. So, he couldn't, you had to take preced for college and stuff like
073that. So, that's frustrating. >> It is. So, one of the things I did at my previous district before I left, um, and I asked to make sure I wasn't completely crazy, a little crazy, but not completely. [snorts] I said, "Has anyone ever built their schedule by hand? And I thought I was going to get a I thought I was going to get that look, but actually I had people raise their hands be like, "We do, we do, we do." Um, so I I will be building [clears throat] it by hand because we I love computers and technology and I think they have their place, but we I know and even in talking with like, [snorts] we know the different kids and the different pathways that they all take better than a computer does. >> So
074I know that I have a handful of kids go to CTE in the morning, who also want to take AP cal, who also might be in band, who also like I'm going to know those kids and I will test it. I will pull out, okay, give me a band kid, give me an AP kid, give me 20 of our students who have different pathways that they're doing, and let me run through and see if it will work. Now, will it be perfect? No, they'll still be, but hopefully far fewer. Um, so that's the plan to kind of get a a head start on it. It's I kind of like it. It's putting a puzzle together. It's patterns and math [laughter] stuff like that. Um, so I enjoy it and I it worked. I asked my
075former colleagues at my previous school, hey, just curiosity, how's the schedule working this year? They have very few issues with it. So, >> better late than never right there. >> Huh? Better late than never. >> It's too late for me. [laughter] It will naturally [clears throat] help with class numbers, too. And so, you'll see better distribution instead of like there's going to be some lopsided classes. Like, why do you have a class of 29 kids and then that very same class there's a class of 14? So, clearly you understand why we have to have two sections of it, but why does one have 14 and one has 29? Well, chances are one is happening during one time of the day. That's not great for a handful of other kids, so they have to take it
076at a different time. Any other questions for tonight? All right. So, just for awareness, our next meeting um there's a budget committee meeting tomorrow night um at 7 o'clock. I will be attending for Mr. Cutter and then our school board meeting is next Wednesday where I think the school board will be addressing whatever changes, additions, revisions, amendments that it wants to make to the budget. And so that's where we stand. If there's nothing else for tonight, I'll entertain a motion to >> move. Second, >> second. >> All in favor? >> We are done for tonight. Thank you very much. >> 15 tomorrow. >> Good luck. [laughter] >> Good luck. >> Who do you want there tomorrow? >> So, um [clears throat]