School Board Meeting - 11/05/2025

001updated in 2015 to every student succeeds. Um it's kind of our federal government's way of helping the state and um town city districts to um give a little bit of extra funding to help with specific um student needs and teacher needs. So we have um a we have three grants. So next slide. Ryan doing a lot over here. [laughter] [clears throat] >> Okay. >> Oh my god. Here we go. It's just Canva like used to. [laughter] >> Okay. So, um, our specific grants help our district, um, support students who need that extra boost of, um, support, um, train and retain our teaching staff and create health and and safe learning environments and really help us try to get those innovative technological programs um, that we offer in our district. Next slide. All right. So, the

002three that we have that we participate in, there's several of them, but we um have access to these three. Title one, part A is to support the students who most need it. So, um I'll get into the specifics of each of them in a minute, but um that really is we have a whole rank order protocol and how we identify students that get um those services. Then title two is the support that we get for our educators. Then title four is support for well-rounded, safe and engaging education. So this is where we can get more like technological innovations and things of that nature. Next slide. Okay. So, title one, our allocation this year is $132,13523. And what this helps us with is we do reading and math interventions at um GMS primarily, though there is

003room in our budget this year to potentially add um some support at LMS. I'm still working that out. We're adding another um title one tutor at GMS. Currently, we have um two title one reading tutors and one title one math tutor at GMS and we're going to add a title one math another title one math tutor cuz we really need that support and we have the funds this year to do it which is exciting. Um it also enables us to do some family engagement events. Last year we did a family engagement literacy and math night where students got to take home reading and math games that really help support their skill building at home which was great. Um, we also have some tutoring and transportation set aside for any homeless or McKini Vento students that

004come into the district and then we get supplies and materials to help support those title one learners. Any questions on title one? Okay. All right. Title two. Title two is all about um building and supporting our educators. Um this year our allocation is $42,775.70 and that it goes towards all educator professional learning, administrator development and teacher recruitment and retention questions on title two. Okay, try to make it as straightforward as possible. All right, title four um is enhancing the whole student experience. Our allocation there is $12,000.78 or $12,78.84 and that is for safe and healthy school initiatives, academic enrichment technology integration. So, for example, this year I'm looking at um writing an activity to do um at the middle school for um their den time or their links time for um what I need groups

005in book clubs. So they have a they um Kate Kramer gave me a whole list of books for book clubs in all different Lexile levels and that would run for about six week book clubs and see how students do in developing their needs in that. So that would just be an example of what we could do with title 4. Any questions there? >> I have questions on all three now. >> Okay. [laughter] Do you want me to do you want me to finish? [cough] It's >> one general question really. Okay. [clears throat] So how is our allocation decided amongst these? >> So the state has a funding formula that they look at the size of the district, your enrollment and all of that and then they disperse allocations across the district. So they get allocations

006from the federal from the US Department of Ed for each of these programs. They take some for themselves and then they look at the pot that's left and then they have their formula for how they allocate the funds according to district size and enrollment. >> So with less revenue coming in from the state seemingly every year, how are these programs impacted? So this year we lucked out and our allocations actually went up because they also look at your spending from previous years and if you don't use your funds then they're like well do you really need them? So they start cutting back. So I'm not one to leave money on the table. So we haven't been we were positively impacted this p this year. um a little bit nervous about next year for title 2

007and title 4 to be honest with the US Department of Ed. There's questions on whether or not these are going to be funded. Some of the groups are advocating to keep them and some of them are advocating to not fund them. So we will have to see. Title one existed prior to the Department of Ed, the US Department of Ed being format formatted and it is part of the law. So it would take an act of Congress to get rid of Title One. Um so I'm not as concerned with Title One as I am with the other two programs. >> Thank you. Yep. >> Any other questions on those? Do you have any idea how much the state takes off the top? >> I don't I don't I mean they don't really say like what

008their formulation is because they provide some like for example they provided they have um this bridging like the gap in the 603 initiative which provides all kinds of literacy training to schools and things like that and that comes from grant funding. Um and so I I don't know what their formula is. Okay. So um we [clears throat] also are um obligated to provide equitable services. And what that means is if the LEA has any private schools in the district, then we have to share with them the grant funds cuz we have students that go to those schools. So we need to make sure that we provide equitable services to them. So it comes in consultation with me. I talk with the private schools. For us, we have St. Francis and we have tabernacle. So we

009communicate and say, "Okay, here's what's happening. Here's our allocation. Here's what you would be um provided." [clears throat] and their specific formulas for each of the title grants in how much their allocation is of what we get. Um, and then they decide if they participate or not. Tabernacle isn't participating in any of them this year. They usually participate in title 4. Um, but what their needs were versus what allowability was, just they decided not to participate. St. Francis participates in all three. So we talk quite a bit and work through that so um that they can get their services and our title one tutors go over to St. Francis to provide our Lichfield students services over there after they've been identified. Any questions on equity? Are we on the hook for any audits or any

010accountability back to uh the state for receiving these funds? >> Yes, a lot. [laughter] >> We have, like I said in one of our meetings, there's we are in um we have ESSA monitoring this year. >> Yeah. >> Which I've been gearing up for and it's great. >> Do some districts elect not to take the state funds for that purpose? Um, I don't know of many that don't. I don't know why. I mean, it's a lot of work. Yes. But there's you there's benefit to the district for getting these funds. Um, like our students in title one wouldn't receive that extra support if we didn't participate, right? And then for title 2, we do a lot of professional learning. like all of our summer learning is paid for out of title 2 plus like we're

011planning on the district PD days that are getting paid for out of title 2 funds for the most part and so we access we have more opportunities than we would if we didn't participate. >> Any other questions? >> Thank you. >> All right. So like I so how do we decide how we use these funds? We have um the input from all our educators then [clears throat] families and community members. So this is where now I call to plea for everyone [laughter] um to um form this stakeholder group. Um so if you could go to the next slide. So we need teachers, administrators, parents, community members, and board member representation um to do a state an as a stakeholder group. And this is like you were talking about Andrew, like requirements. This is a requirement

012by law that we have. I see you down there. [laughter] Um this is a requirement by law that we need to do. Um so I really implore um family members, community members, um board members to join. We'll make it as painless and fun as possible. Um we can do some virtual options and it's not like a monthly commitment. we have to meet um every so often to take a look at and I was thinking one hour meeting a third of the meeting title one a third of the meeting title two a third of the meeting title four um to have meaningful consultation with all of the stakeholders so we make sure that we are spending these funds the way that is the most effective and efficient for the district >> is anyone passionate from the

013board if not I'll gladly take I was going to say >> I I wouldn't mind joining as well. >> Okay, perfect. >> Awesome. So, >> we didn't even have to do the nose game. >> You guys want to fill out the form [laughter] so I can have you on my list, that would be great. The form is very quick. It's easy. Um and I will be sending this out in um district communications to follow up with more community members, but I have a couple of teachers. I have an administrator. So now I need the other three groups. So I appreciate that. Thank you. >> Of course, >> I do think it's helpful that you're doing it that there's an option for virtual that you might get more of a parent response or family response um

014if they don't have to physically drive into Lichfield during the workday um for that. So >> yeah, and I'm going to offer different times. So this is the we have um meetings and um I'm going one tomorrow actually about how we can get more stakeholder engagement cuz that is the hardest part of this because everybody's busy. there's a lot of things going on and so um strategies have been to do virtual options offer different times so that um people have the opportunity to join um and give their input. So um I have all of those wheels turnurning in my head. >> Perfect. >> All right. >> Thank you for that. >> Anything else? >> Any other updates >> got on that? I'll I'll there's more later. [laughter] >> So, we'll turn it over to Mr.

015Bino. What's going on in our schools? Um, so this is just what's going on. K [clears throat] fall sports. Girls soccer ended the season early with a loss to Raymond. Um, the boys soccer they won against Brook line and it came down to a penalty kick shoot out. So that was kind of a nailbiter on that one. Um not kind of [laughter] uh football uh plays Manadnaugh this Friday. It's going to be a big game. It's going to be a fun game to watch. And then volleyball lost to Milford. So they kind of end their season early as well. Um the FBLA fall leadership workshop is coming up for student council members. So that's when student council members, which includes me, are we're going to go away and we're going to u work on our

016leadership skills. Uh Halloween movie night was or it passed now, but Halloween movie night went by. That went pretty smoothly. Everyone that went loved it. We watched Hocus Pocus. It was a really good night. Um Red Ribbon Week, we're coming to the end of Red Ribbon Week now, which I believe all the schools participated in. We had spirit weeks for it, which for those of you who don't know, Reverend Griven week is basically kids or adults or schools speak out against drugs and kind of work to prevent it. Um, quarter one closed last Friday. Yeah, quarter one closed last Friday the 30th. That's when the grades were closed. Um, yeah, so basically we get kind of a reset for quarter two. And then the Cal Turkey trot happened November 1st. I couldn't attend. injury, but

017I heard it was good. We had a lot of attendance there. Um, now this is the current events happening cable. You can see it kind of goes past events down to current events. Um, apply New Hampshire Day. I know that was on the slide last week, but we just want to go back to that because it worked out really well for all the kids. You know, we got free applications to New Hampshire schools and we could apply for free and it was a great opportunity for people to go. Um, the Cal Turkey, obviously, I already talked about that. That went pretty smoothly. uh the start of quarter two, that's a big jump for some kids. It's a reset in grades. So, you know, if you weren't looking too hot, you can get a reset. You

018can take a breath and kind of, you know, get back into the school mode of things. Um student progress reports. This is something that the school sends out to let um parents know how their kids are doing in school. So, it really keeps the parents in the loop. If the kids doing bad, kids doing good, it's just good to keep those student progress reports going. Um, the CHS drama club is doing the play that goes wrong, which is Yeah, it's going to be a good play. I heard it's going to be definitely a good one. Um, yeah, the CHS PTO fall pie sale, which is kind of a fundraiser to um get money for the schools, which is going to be nice. That's 5 to 7 on the 24th. And then the student council food

019drive is coming up. uh future events. So basically events coming up the Waterville conference basically student council leadership. I spoke to that earlier. Um student council leadership basically me and a fellow student council member is going to go off and work on our leadership skills. I know we get guest speaker coming to that one. So it's going to be a lot of fun. Um we have a lot of National Honor Society inductions coming up this Thursday. Um so that's that's definitely going to be something good. And then the winter carnival, I believe that's the one that takes place with Dar says that should be fun. That should be a really good time. And then the Morgan's message 3v3 basketball tournament which is going to happen through Campbell and I know some kids are putting together

020teams and it's really brings brings the community closer together. >> What is Morgan's message? What is that? What [clears throat] is that? >> Not true. >> Okay. >> Um Lichfield Middle School. So this is what we got from the Lichfield Middle School. They sent us an email and all this stuff. [snorts] Um they're gearing up for the Thanksgiving food drive and they're working with Campbell along with GMS to um help boost those numbers there. Uh obviously we're coming to the end of Red B ribbon week and they this was what they did for their uh spirit week. So they had drugs are despicable. So kids dress up like minions. Drugs are so last year which is a decades day. Lay off the drugs. the Hawaiian clothing. Um, team up against drugs [clears throat] and sports

021gear and wearing red to celebrate the week. So, I know Campbell definitely Campbell wore uh we had red day and events going on all week which is really fun. [clears throat] They also ended the penny war which you guys remember kids were bringing pennies for fundraiser bringing a dollar you take with another grade. So, they ended the penny war. Fifth grade ended up bringing in the most pennies but sixth grade came out on top with the most points. Um, they were able to donate $1,100 to the Dana for Breast Cancer Research Foundation. >> Fantastic. >> And then GMS, same thing. Got the email formatted it here. PTO Pumpkin Fest is October 24th coming up. So, that should be a lot of fun. Uh, the 43rd annual Scarecrow Jambburye and parties were held on Halloween, which

022was awesome. A lot of kids participated and I saw a lot of good scarecrows there. Uh the book fair is going to be held along with or during teacher parent teacher conferences and library classes for the kids. That's going to be the November 5th through 10th. Um and I know some student council members are going out and help out with that. So they should have enough helpers there. And then the GMS wall of heroes which is new were uh was put up November 2nd and will stay up the entire month of November. So that's to honor our vets like in the town. I believe we have 200 maybe more vets in town. Um Veterans Day assembly is November 10th. Um and the second grade will be visiting Wells Tree Farm November 18th and 20th. >>

023I believe that's it. >> That is right. Lots of exciting things happening in the district. Yeah. >> Any questions? >> Appreciate the update. Thank you. >> Thank [clears throat] you. >> All right. Right, shifting gears into community comment. This is [clears throat] the first of two community comments on tonight's agenda. Seeing nobody in the audience this evening, I'm going to close community comment and uh we'll move into correspondence. >> Thank you. On October 17th, Jan Sullivan emailed the board circulating the draft October 15th [clears throat] public and non-public minutes. On October 21st, Anna Marotti emailed the board requesting to run an additional manifest. Due to there being three weeks in between our meetings, there was responses from Mr. cutter and then Annarati. On October 22nd, Ann Maratti circulated four manifests for our review which included

024two accounts payable uh manifests for live checks and EFT as well as uh payroll live checks and EFT and there were uh responses from Mr. Cutter and Miss Marotti. On October 23rd, Julie Darling emailed the board providing an update on the construction management bid and requesting um the board come in for signatures on the updated DOE2 and MS25. On October 23rd, Danielle Peekom emailed the board inviting us to attend and judge the GMS Scarecrow Jamberee. On October 27th, Jen Grantham um emailed the board circulating the uh link to the seventh grade news shows links cast. Um and there were responses from Mr. Pansky and Mr. Dit. On October 28th, Brooke Roman, a student, emailed the board providing an update um regarding the CHS student council movie night, which we just heard about. On October 29th,

025Julie Darling emailed the board circulating the budget folder for the draft FY27 budget. On October 30th, Annarati emailed the board circulating the accounts payable manifests, which were live checks and uh the EFT. On October 30th, Christina Harrison emailed the board inviting us to attend the dress rehearsal for The Play That Goes Wrong. On November 12th at 3:30, on October 31st, Renee Burgess emailed the board circulating the draft November 5th, schoolboard agenda. On [clears throat] November 4th, Anna Marott emailed the board circulating the 403b manifest. And on November 5th, Mr. Cutter emailed the board circulating uh his budget analysis file for board consideration. And that, as far as I know, brings us up to date for today. >> Well done. Thank you. All right, turning it over to the superintendent. >> Yep. Uh first thing is

026just follow up on our critical incident mapping that we've been working on. Uh there's a link to the proofs. We actually have the finalized uh maps. That is [clears throat] not what that link is to. Um but um those are housed in a secure portal so that we can share those with um emergency personnel as needed for that. Um so I want to ask the board, do you want access to that portal? can I'm the administrator of the portal for the district um and I can add your emails to it so you can have the first output. Yeah. >> Yeah. So, I just want to check with you first before I actually added you to that portal. So, um I'll work on that tomorrow. Uh we have an emergency management meeting uh tomorrow morning where

027we'll go over kind of the finals of this and then there's some um follow-up um I guess training in a in a way you know just to kind of review that one internally with our administrative people and then two we're going to start rolling this out to our staff so we can all get used to using um the style maps and and the events of emergencies and stuff like that. So I just want to kind of continue to follow up um on this work that we had done in terms of uh the safety maps and stuff. Thank you for that and it's helpful to see this kind of come to [clears throat] fruition and I I guess my question here is is as >> emergency is not going to what happen right but is the

028idea here that you're saying hey there's an emergency in M10 >> yeah and then everyone who's responding to it from an emergency personnel police fire particularly if we have um >> mutual aid coming in right like so like Hudson fire who may not be familiar with Campbell High School right like they can pull up this map they see the gridding it's easy to understand and everyone can kind of go to it. And part of what um the critical response group does, the one who does this is they reach out to all of your um all your mutual aid people and share these maps on your behalf in the formatting that they want. So, for example, uh New Hampshire 911 here um they've reached out to them. They've shared these maps with them for the Lichfield

029School District in the files style that they like and stuff like that. So, they can upload it into their programming and stuff. So even when there's a 911 call, the operator can pull up this map and say the emergency is at Campbell High School. It's in box, you know, F2 or whatever the case may be. And then they know directly where they're going because they're all talking about the same same thing. These are oriented true north versus like if you ever taken one of our school maps that we just have in the offices, they're obviously oriented around the entrance [clears throat] of the high school, not necessarily like a cardinal direction. So these are um maps are oriented around uh true north and stuff. So I know it's looking at like a top down view,

030right? Is there a way to So if you say like M10 as an example and it's a two-floor building, how how do you know how to pinpoint? >> Yeah. So so they have like room I believe pull it over. >> There's actually multiple floors for >> there's multiple floors and then um they do lay off lay on top of it in various formats like the room numbers that we use. So then they can get inside and use it. So if you're again going to Campbell second floor, go to box M10. Once you're in the building, you're looking for room 232 or whatever the case may be. So >> okay, >> things you never want to use but are glad you have if you ever need to use them. >> It's readiness, right? >> That's what

031it is. >> It's good. A lot of New Hampshire schools are are shifting to uh to this. um they're really targeting, they target Massachusetts and now they're expanding up north and so now they're targeting like when they were doing um our uh walkthroughs and stuff for this. They had spent the day before at Salem and that they were going back to Salem the next day and stuff like that. So um I think our local school districts around us are starting to do this as well. So >> thank you for the update. >> Yeah. >> All right. Everyone's favorite subject, >> budget. [laughter] Um, so I know we're meeting tomorrow night, so we won't get into all the nitty-gritty [clears throat] of the budget because that's tomorrow's and uh next week's presentations, but just a couple

032of uh preview things. So the first bullet there is our enrollment projections. We obviously update that every year based on the information. The second bullet on that is the details. Um, it's an Excel document. So um, I'm actually going to bring you through that first to kind of explain how we get our enrollment projections. These are projections. I can't stress this enough. like the a best guess attempt at what we're going to have for kindergartens and for our grades next year. Um, so that second Excel document, first thing is just uh this is the the live births to mothers in the town of Lichfield that register as as being residents of the town of Lichfield based upon uh New Hampshire division of vital records. So you can go that is public information. You can go

033to that link right there and find the information for Lichfield. Um, and we try to adjust this year a little bit. The next actually splits it out by our school year policy of how we register kids through kindergarten. We have a September 1st um registry date and then kind of swinging over to August 31st. It's not an exact science. People can um have their kid come back or go early a little bit. And then the third tab just broke it down to the number of of births that we had associated with like a school year if that makes sense. Right? So this school year is school year 2526. Our kindergarteners were most likely born in the window of September 2019 to September uh to August 20th uh to August 20 August 2020. >> Yeah. >>

034Next year 26 [clears throat] 27 the vast majority of our kindergarters will be students who were born between September 2020 and August 2021. So we're trying to look at that window of kids as a slight adjustment of how we did it last year to be more true to the school year. And then the last slide there is the ratio of b of kindergarten students to to births. And this I just want to draw people's attention to because this is where um it's not critical but having a smaller town it can be tricky to do these type of projections. I'll point to you to school year 2324. There was births in Lichfield was registered as 41 kids and we had 83 kindergarteners that year. So more than a 2:1 ratio of um actual kindergarteners to births

035in the corresponding year. So obviously that throws off any kind of projections you're doing because you have a huge number there um that we're doing it. So last year we looked at at the mean or the average to how we try to do our projections using that. Um we start with 1819 too. By the way, that's the first full year kindergarten year in Lynchfield. Um where the numbers kind of change um from a historical standpoint. The the average gave us too high numbers. I thought we were we projected higher than what we actually ended up this year. So we looked at mean, we looked at the mean if we discard the high and low and then we looked at the median value um as we looked at these ratios. Uh median seemed to make the

036most sense because it's the middle value um and it kind of discounts maybe some of those higher projections that you have. So we use that 1.3 um kind of ratio number to project out kindergarteners for next year. So getting back to the first tab there, lunch [laughter] enrollment projections. [clears throat] Um that's where we're projecting out. It's it's small, but hopefully you can zoom in there. [snorts] Um, where we're seeing with our 26 27 projections, we are, you know, projecting 82 kindergarteners next year. We projected 79 for this year and only ended up with 63. So, we'll see what we actually register for. Um, and this is adjustment from what we thought. We thought we were going to get the bubble next year, but looks like maybe that COVID baby bubble is still a year

037away um, from when the burst actually happens. Um, so we'll see where we at. the middle school and high school we were pretty accurate with. You know, we had um uh slightly more high schoolers and that attributed to it seemed like kids who left for private school came back to Campbell um more so couple moveins both middle school and high school all schools uh essentially. But that kindergarten projection is what we're trying to fine-tune and see what we can get to. But that's what we're using for enrollment projections. As part of the GMS work, they're also doing an enrollment projection for us as well. Um so it'll be interesting to compare ours to theirs once once we have that from them. So, any questions on that? It's a shot in the dark. It's a mathematical

038shot in the dark, but it's still a shot in the dark. >> Yeah. I mean, essentially what you're projecting is it's going to remain relatively flat in terms of total [clears throat] kids at the district over the next few years. >> Yep. you're going to see little ups and downs, ups and downs, but um you know, you're going to have about the 400ish kids, you know, in the elementary school range and that 340ish range in the middle school and the high school with the four grades kind of moving forward. So, >> all right, thank you for that. >> Yep. Um general budget update. Uh just to summarize again, we'll go start going to greater detail tomorrow. Um, our proposed budget's up about 1 point what superintendent's proposed budget, that's the round that we're at right

039now, what we present to the school board, um, is up up [clears throat] uh, 1.47% off of our current budget right now. Um, just to remind everyone, we know it every day. We're in a default budget. Um, so uh, we're uh, proud of the work. I'm really proud of the team um, getting kind of the budget together. um to kind of they were kind of told try to come in as as flat as possible when we were coming in with with proposals and stuff like that. And I'm proud of of the principles and our our various directors who um came in with with good budgets that um respected kind of our financial position right now both in terms of from a societal standpoint, from a town standpoint, from us looking at potentially having the LEA

040contract as a warrant and potentially GMS project on the warrant. So, um I think turning over a budget right now that's up about 397,000 and that 1 and a.5% to you the board to do your work. I feel good about the work that we've done. Um there's certainly stuff room for discussion. I expect that right like um you know particularly one area is technology with the two new technology director. We didn't want to necessarily handcuff him too much. We want to know what his true feelings are on our needs um in technology for the district with a new set of eyes. So, we kind of left a lot of his budget untouched. I would be surprised and he knows this as well if that what we have for technology stays at that exact number through

041this process because he has some um really good ideas and he wants to make people aware of it. But maybe we stagger some things versus taking it all off off right away. But we want to be transparent with those technology needs that we have in the district and talk that through in the budget process. Um and also if there's opportunities in this current year or we do have a reserve fund connected to technology um start connecting the dots with all those things for people. Uh the other two big areas that are um doing an increase one is uh a severance. We have uh a lot of people putting in for severance for the first time. That's a natural thing. We have some staff that are getting close to retirement age. Um but that first kind

042of balloon payment that we have to budget for um usually is pretty significant. you know, that's going to [clears throat] make a big swing on this. Um, it's a contractual obligation that we have for retiring staff. As a district, we have a good system, right? You raise it once and as long as the warrant passes related to it, you put it in your reserve fund. So, when the time comes for them for someone to choose to actually retire, you can you have the money in reserve to pay for it, but you got to raise it in the first place. So, uh, we saw three additional uh, requests to to start that process. that doesn't mean those people are necessarily leaving, but um to start that process and the big unknown um health insurance, right? Like

043uh we'll see. It's on everyone's lips. What what uh how are we going to deal with health insurance? So, uh we've estimated in our budget uh a 15% increase. That's what we've put in right now. Um, that's higher than any of the past five years that we've had in the district, but considering we just paid out a 430,000 assessment, we thought it would be best if we estimated higher on what our our rates are going to be. >> So, what did you say the estimate estimated increase was? >> 15% is what's in the budget. We'll get finalized rates uh the week of November 10th through the 14th. Somewhere in that week is when we expect our finalized rates. We've heard wild guesses um anywhere from 8% to some districts are going to hit with like

04430% increases. I don't think we're on that 30% and we're a smaller district that's in um better shape than others. I guess we shall say how else to put that. But um >> but then again, that's all subject to districts not leaving. >> Yeah. All that stuff because >> they could have to rerate everything if that's the case >> or do an assessment or both >> or whatever it is. So, I mean, we'll talk about warrant articles a little bit further down here, but um I think we all learned some important stuff through the school care kind of process. Um maybe some better ways. We were fortunate in this district to be able to find a solution that um is not the same at other districts. So, um again, just to protect ourselves, you know,

045and looking at how we handle our finances, there might be some things we can do to help ourselves there. But in terms of the proposed budget, that is a huge swing. You know, that 15% it's a net increase when you move all the pieces around of about 370 $380,000. Um that's because of other things happening in the budget. Um which accounts for most of the increase right then and there. So that those are kind of the big ticket items. I know health insurance will be a big point of discussion that we're going to have and we can talk through those various aspects and we'll start doing all the presentations um tomorrow night for everybody um 7 o'clock at the fire department. >> The three the three new people for retirement, they're not repeaters, they're they're

046>> correct. So there's two repeaters still in there. So essentially they because they just stayed another year, they have another small amount that kind of comes into it, right? It's like a couple thousand dollars, right? the new people because they're brand new get that first kind of like they've been here for you know 25 30 years so there's a big chunk of money that goes in for them and then if they [clears throat] retire it just gets paid out right away right if they elect not to retire then we would have the warrant article a year from now a year and a half from now right that says to take that out of next year's to put it into the reserve fund to hold for them >> and again just for board member awareness because

047the question just came up right it's next Thursday or tomorrow, Thursday, as well as next Tuesday. >> Can you send a calendar invite for those? >> Yes. >> Cuz if it's not on my calendar, there's a high likelihood I don't show up >> Thursday and Tuesday. >> We'll send for all of them. We got to >> appreciate that [cough] >> cuz I honestly until you just said that was >> I'm looking at my calendar. I'm like, "Yeah, we got the elementary school thing tomorrow." But >> we got that, too. So, >> my wife thinks I'm coming home at 6 o'clock. >> Sorry. [laughter] You can, but then you got to leave at 6:45. >> You just got to be back to town, huh? >> Yeah. >> Drop off dinner and show up. That's >> right.

048>> Okay. Excellent. >> Um, next thing is default budget. We're uh way ahead of that this year than where we were last year. Um, pretty much have it done um at this point. And uh we're waiting uh just to hear back on a couple of items on what we can put in for the dollar amount attached to them. Some contractual related things. um whether it's last year's amount or whether the contract allows us to put in the anticipated increase for that. Um we're in good shape, it's about what our budget is this year. There's not anything radical different with the default budget. So between the three budgets, they're all within about $400,000 of each other. Our current budget, the default budget, and then our proposed increase. So um we're ready, you know, I I can

049share that with the board for you to kind of review. We approached it a little bit differently this year. um where we literally went line by line on everything we did for the default rather than just to [clears throat] generalize it which while more tedious makes us feel a lot more confident in the number itself. Um so um and we have little notes about what the differences are between current proposed and then default on why you see some of the differences there. So um it's not final final because we want to make sure we have all the answers correct um on some of our assumptions and some of the default things. So, we're just waiting to hear back on those. Um, but I can share that out with the board so you can start perusing

050through that. That's going to be in an Excel document. We have not uploaded that into einance yet because it's easier to work with it through or a Google sheet actually. It's easier to work through it through a spreadsheet and then transition it over into einance. So, if you see it in a slightly different format, that's why. So, um, because as things change, right, like if health insurance changes, we have to go back into default and change that. So, it's easier just to keep one in e finance for now and one separate into a spreadsheet for now. >> Okay. Yeah. I'd say once uh that gets a little bit more final here over the next couple of weeks, just load it to the budget folder. Okay. Manage it. The budget committee can see it. Full transparency.

051I know they're going to want to see it and start asking questions about that too throughout the process. >> Sounds good. >> Um, last budget related thing, Warren Ar's discussion. Uh because we got that really big one potentially, the the project stuff. I want to kind of get a head start on all the other ones. Um so this is just kind of a an idea document um about warrant articles. I wanted to to start we're obviously not finalizing anything tonight, [cough] but I want the board to start thinking about um warrant articles, what we could have on there. Uh other types of articles related to reserve trust funds if the board has any ideas for for things you want to tackle. Um, I know we from a district standpoint um are trying to um limit

052outside articles. For example, we had an article last year about uh athletic training making a change to that. We're not going to propose to do that next year because we want the focus to be on more of these big ticket items. But if there's something that the board feels um we should pursue, ultimately it's your decision and we want to respect that and do that work for you. So, um, this is just to kind of start that conversation so we can start getting language in place and, uh, start thinking about the order and if there's any legal legalities connected to any of these, follow up on all of it. So, >> the only one I don't see is the special education >> trust. So, if we and maybe you're making the decision that you don't

053need to add more money to it this year, but I would put it on there as a consideration point because we've been >> we can add that at the bottom. Why I didn't include it here is because we'd made a healthy uh deposit last year >> and we were fortunate to not have to access it like we thought we potentially were kind of both ways as we were kind of winding down last year >> and we're fortunate that we didn't have to go to it. So we feel like we haven't we're not projecting to access it this year. Our budgeting is checking out um for our special ed right now. Again, that can change on a dime. All it takes is one move in to change that significantly. >> Um but we feel comfortable with

054that reserve fund where it is. We put some put some money in it last year. We haven't had to access it, so it's not on this list. We can add it as part of the discussion process, but um that was our thinking not having it in there. Um on here we have obviously we'll have an operating budget related award article that goes kind of without saying. Um and that's going to be the final amount as we go through the process and obviously we'll kind of raise that through taxation. Um two hopefully likely articles is one connected to to the LEA contract. Um, and obviously there's an accompanying article about special meetings if that fails. And then hopefully one connected to the GMS project. We'll talk more about that later in the agenda. But, um, likely

055that there's an article related to that as well. Um, LEA would be through taxation. Um, I don't see us doing GMS any other way but by bonds. So, that would be by the bond. Um, and those would be two likely likely articles that we would have. And just for your awareness, if you bond, I do believe it has to be the first warn article. >> Yeah, it does. Yeah. So, you have to lead with that one. Um, we'll talk some more about that, too. We we met with the bond bank yesterday morning um and got a bunch of information, timelines, processes and stuff, but we'll save that. Also, it's a GMS project coming up. Um, and then reserve trust funds. Uh, this is not all of our reserve trust funds. This is how you just

056mentioned the [clears throat] special ed one is not listed here. Um, but they're kind of listed in kind of priority like we should lead with the employee benefits one for no other reason because of that severance piece where you need to move that money if people don't retire um over to the reserve fund to do that. What we would res what we would move right now from severance from people who did not retire and are currently teaching right now who had previously said they they might. It's a total of $4,725. That's it. Now I put there a plus and this is what I want people to think about. Um this we took care of school care through um different avenues there but one of the options that could have been used we don't have enough

057we couldn't didn't have enough money to do all school care with us anyways so whatever but this reserve fund would allow us to like we would be able to access that money if an event like that happened again. So obviously we haven't done any planning and put any money away in that reserve for into this fund for that purpose. Thus far this reserve fund has been used specifically for the severance piece of the employee benefits and it's just a system that kind of goes. But this reserve fund does have more flexibility to it with what you can use the funds for. So if you I'm not advocating one way or the other that I want the board to start thinking about this though. One of the things you could do is we could um try

058and put a month's worth of health insurance premiums in that account. So if another assessment came, we could access that money from that account to pay for that. I'm not saying that's the right move, not right move yet. I I don't know. But like before I think we were all thinking this account is solely for the severance kind of moving in and out where there is more flexibility of this and we just experienced a situation that um may warrant why we want to look at this fund in a slightly different way kind of moving forward. So, if the board would like to think about that again as we look at health care options, um maybe there's a way to protect ourselves by putting some money in that reserve fund as we look at different healthcare

059options in the future and stuff like that. Um but that we and we have time to think about this Warren article, but that could be a place where we go beyond just the benefit money and put additional money in to protect ourselves against some of these health insurance situations that arise. So, just food for thought. >> Okay. Thank you. Um, next one, capital improvement expendable fund. We worked on this last year. This is with a target to the CHS roof in 2031. Uh, last year we started with 375. We ended up doing 250 on the warrant. So, for just purposes of discussion, probably some amount uh related to that. Um, might be wise to do again this year. That was our kind of goal when we talked about this last year. Um, in this previous

060year, we did it solely on taxation. Um, and we always have the option to use taxation or under spend for end of the year fund. you know, that kind of shifting money at the end of the year to take care of this warrant article. So, I recommend us doing something. We can talk about the avenue which way you've heard. Uh, this year it might there might be benefits to not doing it through taxation because we're going to tax people potentially on those other big ticket items. Um, but if we want to be consistent to how we rolled out this warrant article last year, that was done by taxation. So, [clears throat] that something we could discuss in more detail as we go through the process. So, if it failed as a um on the warrant,

061could we then use underspend at the end of the year or no? Is >> that how you're going to do it? >> Yeah, you got to pick how you're doing it and the warrant article. Either taxation or underspend. Or you could try two different warrant articles. One that does it one way, one the other. We tried that last year. The taxation would pass, the other one didn't, interestingly enough. Um and uh but you got to pick in the warrant article what way you're going to approach it. So, but we don't always have to do it the same year after year, if that makes sense. >> Um, the next one is the building and repairs one. Um, it is not solely for this purpose, but since I've gotten here, we've been using this for GMS related

062work. As we look at GMS, um, because this is new construction and or significant renovations is what this fund is for. I don't want to get into all the details about this, but as we look as the bonds and we use under we can use under I'm going to summarize this. You can use underspend put it into this account and then pull that money out to pay your bond in future years, right? So, you have to like do it like a couple years in advance. So, if we were to put a warrant article related to this and say it was up to 250 from from um unassigned at the end of the year, right? you would put that in, you would have then transfer that into your trust fund. It wouldn't offset the next year's

063building payment. It would be the second year you could budget that you would pull out that money from the reserve fund and then decrease the amount you have to put in your budget for that bond payment in that year. Um, so that's an avenue we can do to look at efficiently using unders or uh unassigned fund balance at the end of the year to directly try to lower the cost of on the taxpayers because we've already raised the money on the taxpayers of what we're budgeting and raising for them in future years. We can walk through that all in more detail, but that might be a helpful um trust fund for us as as we kind of move forward with with the the GMS stuff to kind of always try and stay ahead. Any extra

064money we have, we're immediately putting towards the project to try and lower in future budgets and stuff like >> I agree. It gives us options. >> Yeah. >> Um and then the last one is is tech the technology capital reserve. Um, we have about80ish,000 a little over $80,000 in there right now, which is fine right now. But I have a sneaky suspicion as we're about to go through the budget process, we're going to talk about that reserve fund and maybe uh make some recommendations to use that reserve fund, which means we may want to replenish it as we kind of go through the process and stuff like that. >> Yeah. [laughter] >> Um, and then the other articles and this is if you have any suggestions, we can kind of add them to the list

065is solar. Um we have a late breaking solar update as we were coming into the meeting today uh where we got a schedule um proposed at least a schedule proposed to us. Um but we can talk about if we want to uh start that reserve fund again, you know, and start putting money aside from it. Uh we tried that last year. It obviously didn't pass, which may not have been the worst thing in the world because I think we learned from how we wrote that fund and I think we can write it a little bit better. that helps us um have more options in in in the future with that project as things kind of go on. So, we could revisit that. Um I think that's a discussion from from uh just approach again. We're

066going to have three really big ticket items. Um do we want to do we want a solar related article on this? >> Can we land on we could use the building and reserve fund to also put away money for solar? I don't remember but I can check with legal on whether we can or not. >> I think we might have >> right where that fund could be used for that purpose as well. >> And that might be an avenue we explore. >> I think what we got to check on is is because one of the things that we the problem with what we presented last year is that we were kind of trapped ourselves in terms of repairs for the solar, right? Because the way we were writing that we were trying to account for

067the potential purchase of it, right? So the warrant was written or the reserve fund purpose was written in a way that focused more on the purchase versus the repairs. >> I I would want to check the inverse now. Does the current repair reserve allow us to purchase the panels down the road for building and repairs. >> Yeah. Yeah. >> Or the other one, the imp the capital improvement expendable trust fund. It might >> I think that's just what we want to check, right? And be [clears throat] >> be purposeful in the purpose >> because I mean like I will be honest with you. I I think that there's if the word solar is in it, there's going to be a large >> But here's the deal. We're going to have a big bill. >> Oh,

068absolutely. >> I think this board's not immune to that, right? We understand that. We need to start [clears throat] having a plan behind this, which is why we continue to talk about it. But also, it's the plan for the maintenance of the system and the array because this stuff is expensive and we want it's our duty now to make sure, right, wrong, or indifferent, whether we like it or not, we have to make sure that that system is fully operational. And some of these parts, as we heard, are easily $10,000 plus. Where are we pulling that money from when we need it? >> Yep. So, I think the repair I hope and I will follow up with, you know, our legal to just make sure that we're hitting the right things because and maybe that's

069what buys us time. If we know the repairs can be taken care of out of that repairs, if there was an event that happened, the repairs come out of the repairs reserve fund, maybe we got a little more time to work on the solar purchase part of it, right? um we don't want to be faced um now one of the big things that we stress we have this in writing is the clock's not ticking till the next fiscal year because we have to be able to plan for this. So if this work gets done as the schedule we just got >> if big if gets done now and this year this fiscal year the clock in our six years still doesn't start till next year because we need to plan for this right. So >>

070the other thing that we do need to Dan asked last week for information about the productivity of these systems because one other thing we're going to have to at some point look at is the cost benefit of >> whether or not it makes sense to be putting money away from that or if there's a point at which we have to completely scrap the entire system. >> So we have beenounding Ever this part of Julie's thing but I'll step on it right now. Um we've been hounding Eversource to try and get that data from them and we have not been successful yet but we are trying to get that and as soon as we do we will forward it forward it along. most systems have an app or something that the building maintenance >> it's not

071ours right now that's the problem right like it's technically >> K >> it's technically K so we don't have that app right like we don't have the access to it >> yeah so >> like K does >> I mean there's also a meter I I we can show you the like >> system and if it makes sense [laughter] >> well no And I, you know, >> I just most of those systems have a way to report that, right? And whether it's Eversource or whether it's K, right? We should be able to get that information and and I did see the note that you guys are working on it. So I I appreciate you guys looking into it and moving forward trying to understand that. Um, but to the same thing that, you know, Andrew was

072pointing out it, it's not just the repairs, but it's continual maintenance, right? It's, you know, the the panels are at an angle, but they're not vertical, right? So, they got to be clean to maintain operational efficiency. You have 488 of them up there on that roof, right? So, how often? So, there's maintenance, there's labor hours, there's stuff up there. >> What? >> 880. >> Oh, yeah. It's 488 kilowatt hours. >> I I looked at the documents enough. But [laughter] >> I mean, >> but it's also stuff like maintaining the temperature of the battery storage system, right? It's And >> what battery storage system are you talking about? [laughter] >> The one that's coming in supposedly >> factory that hasn't been built yet. >> Yeah. >> All right. We got plenty of production activity here. [laughter]

073>> Yeah. I mean, I guess it's just I I don't want to make it sound like we're going to blanketly budget for something no matter what the cost is. At some point we will have to, you know, we we'll have to continue to monitor [snorts] the cost benefit of it. I mean, I would assume that the benefit should outweigh the maintenance costs of it, otherwise they would have trouble selling these, but >> yeah, it's >> you never know. >> Okay. >> So, we could do that. So, we we left that kind of as an other article. the board has uh certain things that that we haven't included. Um again, anything if there's like for example a staff position you think we we should have or something along those lines. Um or at least start to

074think about or what would that look like? Please let us know. We can kind of look at those options too. >> Give it some thought. Right. I I think I think Thank you for bringing this up early. I think this is super helpful. >> Um just my personal opinion is I would like to keep it small and that's how we felt as limited as possible this year. >> I think the town's going to have a lot the town's going to have a lot. We're going to have likely a big ticket item. Like I think it's we need to keep it tight. >> Yeah. I mean, I think what we've talked about in from the district office is we want the focus on the big three, right? Like >> operating, teacher, building, boom. That and that's

075where all of our energy wants to be. That's how we want to connect the dots for people and how those three things are related. And like this this is it. We're not this is what we need. We're not putting anything else out here. Like we're being direct. this is what it does. So, >> okay, thank you for that. >> Um, so that that's that discussion. >> Just in terms of budget, um, before we shift gears, I did circulate to the board my annual file that's in your inboxes. If you have any questions, please feel free to let me know. Uh I do intend to share that with the budget committee as well once we I guess tomorrow once we get into the process so they have it but certainly um you have it as well

076for for your review. >> Thank you. >> Yep. Thank you. Really appreciate [snorts] that. >> Yeah, of course. >> Um next I want to talk about EFAS. Um this is kind of an evolving I think issue. I don't know if I'm going to use the word issue. It's an evolving thing though. um if you're the education freedom accounts um in the state, you should all familiar with those. So, we received a technical advisory uh this morning um from the department of ed about EFAS and what it's centered around is um EFA students and their access to um academic programs and co-curricular programs in schools because there's been some uncertainty on how they fit into that. um the RSAs around it in regards to homeschool students, in regards to to private school students, regard to charter

077school students is uh really clear, which is that they should have access to um your courses and your co-curriculars as any other student who lives um or attends the school and lives in town, right? Um and that's been simple enough. We every school follows that. That's pretty easy. We've all been doing that for years. That's not an issue. What has arisen is with the EFA. So those EFA students um are are kind of homeschooled students but not really because they're accepting the money from the state to go to to other other programs. Um and how do they they what is their availability to things? And what has been happening um seems to be increasing is is um people are taking EFA accounts and just turning around and attending the public schools that they live in.

078So, for example, you could have um a student who lives in Lichfield, has unenrolled, and has decided that they're a homeschooled student, has now accepted an EFA, and is turning around and attending and taking classes at say Campbell High School, right? So, they've received the money from the state, and declared themselves a homeschool student, and as long as they're not a full-time student with us, like they can take that money, and we're not not seeing the money, right? um and they can use it to whatever whatever purpose that they are. So there's been some questions about like >> hey this seems like double dipping like what what is it? So we got uh we've asked we asked the DOE when I say we the collective schools in the state it's been a topic in education

079circles for a couple months now. Um can you help us here? What what are we supposed to do? This feels inappropriate in some shape and form. So they've been working through a technical advisory which we received uh this morning which essentially says that they that that you can allow that to happen or you don't allow that to happen. You can develop a policy >> defense. It actually is a helpful uh I'm not giving enough credit. the the the TA was actually very helpful because what it says is that districts can develop a policy and a set of procedures on how to handle these situations and if they choose to um charge EFA students to take courses at your schools, you can do that, right? You don't have to hold them to the same you have

080to give them the access if it's available, but you don't have to hold them to the same standard as you would a traditional homeschool student who has not taken the EFA funds, right? Um, so that's a discussion. We're going to have to develop a policy related to that and a set of procedures related to that. Um, New Hampshire School Board Association. We'll see if it change their tune changes now that this this advisory has come out. Um, previously they they were not starting to write a policy related to this. They were holding off until there was a technical advisory. We got that this morning. So, we'll see if the schoolboard association now will write an accompanying um recommended policy related to that. Um if they do, great. Like a lot of stuff we'll do, we'll

081take that sample policy and then apply it to our situation and if it works for us full stop, we'll use it. If we have to make adjustments, we'll we'll adjust and go through the policy process. If they don't um write a policy with it and we have policies that are our own, we just did the seat belt policy. There's no New Hampshire School Board Association policy related to that, for example. I would recommend we write our own and establish guidelines connected to that. Um, we don't have to overthink this. What I think makes I'm going to use high school as an example and we can drill down to the other schools from there. Um, we have a uh tuition to get to the high school. We use a round number. It's about $18,000. It's a

082little bit more, but tuition is about $18,000. Um, you take the eight period schedule. We have the high school. Take the 18,000 divided by eight. That's the cost of a credit course here to take one at at Campbell, right? And then that would be our kind of procedure. If you want to take a course at Campbell, it's going to cost you $2,500, right? In theory, that EFA student can take that money they use from the state. Now, pay that money to us to take said course with us. At some point, it's not going to be cost beneficial to do that. So, if you live here, you might as well just enroll back in school so we can get the adequacy connected to you [laughter] back. So um so that is all unfolding right now. I

083don't know if the board has initial feelings on it. I mean again my recommendation [cough] is [clears throat] work on a policy and bring that through the process to see if there'll be a schoolboard association one. But if you're a hard like no obviously we won't. Um I have a feeling you're not going to feel that way but just um >> can we mark up a per credit? >> Can you mark up? Yeah, >> you can't actually it says that in the >> beautiful. Yeah, cuz then not only that, right? I'm thinking the overhead to process that. >> Yeah. >> Right. Just the the overhead for you know in my world HR and you know the BA to go in and say, "Yep, we're accepting you here and here." Right. But then there's overhead for

084security and IT concerns and everything else, right? It's like you're only allowed on campus when this period's supposed to be, right? you just don't want someone hanging out on the football field all day and stuff like that, right? So, I I I'm not a hard no, but I agree with Matt like that we should we should look at what that cost should be. >> I'm not opposed to it either, and that's a good point. Um, is this a real issue here in this field or is this >> not a significant issue? >> Is this a potential like just >> planning? Um we certainly I it's such a small number I don't want to say specifically what we are but we do this is a thing here right it is not the same numbers that other

085schools are experiencing like a Manchester for example right >> they might be hitting triple digits of kids that are doing this right so like it is a significant financial thing for them it is not moving the needle a ton for us now we have plenty of kids in EFAS plenty where I mean like there are kids in EFAs. It's not like zero, right? But the but students who take the EFA, live in town, and then come to our school is it's not zero, but it's it's more >> we have >> just so I make sure I understand this because I'm a little foggy on this. So if they're from another town, they have to tuition in. >> Correct. Like so the they have to use the EFA. There's no no issue there. But if they

086live in town and they take the EFA, they we still have an obligation to let them come to school here. >> Well, that's what people were unsure about, right? Because if they've >> like when you become a a homeschool student and you alert the school district, you become a homeschool student, all you have to do is literally tell us you're going to homeschool your student. You don't have to get into details, >> but they should not be enrol if they're taking the FA. They should not be enrolled in our schools, right? But they can take it declare themselves homeschooled. Right. >> Right. >> And then because they're not telling us yes or no like that I've taken an EFA. Like there are plenty of homeschool students who do not take an EFA, right? >> Oh,

087I see. >> And then so in that case like they just the RSA is really clear. You can take courses courses here, right? Um and >> so these people may be enrolling in school here and taking in the FA. >> Correct. like enrolling full-time, >> not full-time, but they may be taking courses. >> Is it? So, the state doesn't the state doesn't track if they're enrolled, where they're enrolled, if they take any of >> I mean, they do, but now this is the loopholes I think people are seeing in the EFA system. >> So, they're basically declaring to the state that they're homeschooled, but they're not. >> Yes. Right. >> Then they want to take a class. >> We have Do we have a way of tracking? We do. >> Yes. >> Okay. >> So,

088we can identify anybody that's doing it identified. It takes some work >> because you have to match a lot. Like it's not like we get a name, >> we get data points that we have to match to this data point that we have to match to this data point. It's a little timeconuming because you got to go through different ways of doing it but you can identify um >> you can identify individuals. So >> yeah, so we need to close that whole >> and it needs to be closed at the state level which is why this >> it's happening in other districts. It's happening in other districts >> and I think some bigger districts using Manchester and and some others like they're getting hit with a lot a lot of kids that that are doing

089this right. um you know the EFA thing I'm not here for against EFAs that's not the discussion but it seems to be creating um some challenges in the homeschool world because there's advocates of um more traditional homeschooling right which has been a pretty successful system right in terms of um people have reasons to homeschool um their own their own kids and respectful ways and sometimes they at least in my experience they work with your local school if there's a reason to like they want to run cross country or they need to take an AP stats class or whatever the case may be. Um, this is a, you know, uh, an interesting trying to figure this part out because there are homeschool people who don't feel like the EFA recipients are actual homesooled students, right? Like

090they shouldn't be classified in that way because they're accepting >> unless they're homeschooled. >> Unless they're actually being homeschooled, right? Yeah. >> Do we get adequacy aid for students who are homeschooled but attend? we get a percentage. Right. So if they come in for UAS, for example, >> then we get a percentage of it. >> Correct. Right. Where with the EFA, we don't, right? >> Which is the struggle, which is where don't we get for our for our Lichfield kids that take EFAs, we get a small percentage, right? >> We get nothing. >> I don't think we get anything. >> We get nothing. >> No. >> They did a whole statewide meeting. I was up in Lincoln. >> I thought we were getting like 20% or something. >> Yeah. I was up in Lincoln on

091Friday with the statewide meeting and they did a whole presentation on this topic and it is a huge statewide problem. Um, and the homeschool coalition is actually pretty upset about this whole thing because things are getting very muddied in their world because of it. So, they're really striving trying to get things untangled between the two pathways cuz it's they're different pathways >> cuz there's a group that's serious about homeschooling and then there's a group that's trying to use this as a >> So, it it sounds like the board is interested in leasing and reviewing a draft policy to see what that comes to comes to look like. >> We'll see what HSBA if they are going to come out with something because that would certainly be the easiest avenue for policy. But if not, I

092think we can I know there are like uh this is this changes a as everything in our worlds right now are changing like a lot. When I was in superintendent meeting a couple weeks ago um the indication we got was the schoolboard association was not going to write a policy because there were they were because of the lack of a technical advisory. Um and so I know some of the larger school districts were starting the work on a policy that any district could use, right? But like the most affected districts wanted to make sure it was working for them first and since we're smaller and not as affected, we were update us when you got it right. Um and then uh but now this might change because we were not necessarily expecting this TA this

093morning and we got it. So and it um kind of is what we were hoping it would be. So that might put some confidence in the schoolboard association to write a sample one now. Yeah. I I guess the only thing I would say is, you know, just top of mind, like I'm curious, can we like make people certify when they enroll? Uh >> that is something that's been discussed whether we can make that like a box. Are you selecting it? Are you utilizing any effect? >> Um and then I would be very inclined to charge more per credit. >> Now, one of the things we got to work through is and we we may want to look at different scenarios, right? Like because an EF say there's a student who lives in Hudson who has

094an EFA there nothing stops them from asking to go here right like would we charge that student >> normal well well look nor it's normal it's normal tuition unless you're trying to do it on a per credit basis and then pay more per credit >> those are the things we just got to talk through with this policy >> wise but we have that back and forth with Hudson anyway [cough] not necessarily homeschooled kids but kids that are here and going over there we pay them >> yeah they're good they're they're not maybe not the best example because we do have that kind of >> some of our kids take here take may take a class there and and so on and so forth. We have some agreements with them. Yeah. So, >> all right. Tell

095us about Governor Ayat. >> Yeah. So, Governor Ayat and uh Commissioner uh Davis came to Campbell High School today to do uh today. >> Yeah. Um it it was awesome. Um really proud of of everyone who kind of participated. You know, um the administration at the high school for organizing everything. Um our students were excellent. We had some students speaking for them. Um they handled themselves really well. They shared their true feelings. They don't love the self policy [laughter] as it is, but they were respectful and, you know, engaged in in um good dialogue with the governor, you know, like uh they weren't like angry about it, but they were sharing some of their frustrations with it, you know, um but acknowledging like some of the the good about it. So, it was a good

096discussion. Um, you know, we took the the the governor and the commissioner on a tour and I'm just really proud of how how well um everyone represented the community, the the high school and and the schools in general today. Um, you know, the kids the kids were great. We popped into a couple classrooms. Um, and uh this one group of of kiddos, uh, the group of boys, I don't know if they thought we were actually going to walk into their classroom cuz they're all like looking out the window and they're like, "You're not going to come in here." He's like, "Oh no, we're coming in." [laughter] which was great. We had this awkward moment where I was kind of holding my breath. Um, one of one of our young ladies very excited to see the

097governor because she's president of the youth and government. She's like, "Oh, can I get a picture?" I'm like, "Oh, please don't whip out your phone right now." [laughter] And uh on the cell phone tour and she was like, "I don't have my phone. Do you have someone who can take the picture?" And I was like, "This is this is pretty." [laughter] And the like the governor had like uh PR people and like someone with a camera with them. So, they took the picture. They're going to send they took a bunch, but they were going to send a uh that picture to the young lady to her email and stuff like that. But it was one of those moments of like [laughter] >> get to see a picture. >> Why is this going to happen? Um

098and uh Lauren uh Crowley and and the food service people provided us lunch today and and everything. And it it was a really really nice visit. The uh governor and commissioner said a lot of positive things about about the school and and the kids and the staff. So kudos to everyone for for kind of participating in that today. >> That's fantastic. Um, >> did you drag her through GMS and say, "By the way, >> well, I wore my GMS stuff." So, like if it came up organically funding for building >> I was trying to to get there and stuff like that. >> I'm just kidding. I was working I was working in with with Caitlyn the commissioner a little bit trying to trying to get it there. So, >> um, I do have one more

099thing that's not in my agenda if if if you don't mind. Just want to give a shout out >> um to our to our football program. Um, you know, Mananok, they played them this past weekend in the regular season finale. They'll they'll see him again in the playoffs probably. Um, and Manano lost a player last week of their team unexpectedly. Um, passed away. And, uh, you know, our kids just, uh, had an incredible amount of class handling the situation. Um, Coach Castello and the whole program. Um, the families involved like uh, moment of silence before the game, prayer circle after the game. U, we offered to to forfeit um, and not have to have not come over. they wanted to for the consistency of of trying to get back to to normaly. Um our program

100invited the manok program to to eat with us after the game and the calf um organized by the by the families and the coaches and the players and um we received a lot of positive uh messages from Nana community. So I just wanted to it's not always about the wins and losses. I just wanted to [laughter] kind >> um shout out that that program and and coach and and the kids and um Tony, you know, our ad who who was a big part of that too like that's what makes us proud um as educators to see this stuff. So >> um kudos to Yeah. So >> awesome and thank you for recognizing that. >> Yeah. >> All right. Uh shifting gears uh into business and operations this evening. >> All right. Um I did want

101to um sure most people are aware, but we did um we were able to set the tax rate in Richfield. Um all of our DRA forms were um submitted, approved, and we um went over our estimated revenues. Um so that rate has been set for 2025. Um I've attached the breakdown if anyone wants to look at any of the specific >> posted. We've seen it. [laughter] >> Yes, we have. Um, and then as we mentioned before, I do have on here the Eversource unit. [cough] We are still working on that [clears throat and snorts] and and I'll also try to work through K and see if there's anything I can get in the meantime. Um, it's just Eversource is challenging to work with [laughter] at times and getting information. So, we'll continue to >> From

102your prior experience, I'm not expecting much. >> Sure. >> But it's I to me it's just a right. It's a costbenefit ratio, right? like that does this make sense and you know getting Brian getting back to what you mentioned of you know what's the harm being done about all of these delays like it it's not just well you know we're paying less in electricity it's it there's real harm the grid is on it's active we're losing lifetime we're losing maintenance and you know in that type of stuff >> I'm going to pay for 10year-old panels instead of six-y old panels. >> Yeah. Yeah. >> I mean, it's average lifetime is 25 years. They they're online for, you know, call it, you know, 2 years before we start making payments on it, right? It's it's no

103longer a 25-y year bond. It's now a 23-year bond. >> So, we will continue to look into that and um I will certainly update you when I have more information. >> Greatly appreciated. Thank you. >> Of course. Um I just wanted to give a facilities update, just some um highlights. There have been some things that we've been dealing with as always, but um so over at um Griffin, um we have been without a dishwasher for a little bit now. So um our food service crew there has been using disposable [clears throat] trays um until we figured out a solution. Um Lauren Crowley's done a really great job of getting multiple um quotes so that we have, you know, a lot to choose from, make sure that we're making the best decision. Um we have um

104gone ahead and ordered one. It's going to be in in about 3 weeks. So we're coordinating the contractors to make that make sure that that goes in smoothly. So they'll be back up and running um very shortly. Um, another thing that we um have been we've been waiting on for a while is um there was two HVAC units um for one of the portables over at GMS that um had I don't know if you recall but it actually at the beginning of the summer um they had not stopped working. Um the the units that we have we've been told are really specific. There was not a lot of options for us to order from. So, there was quite a lengthy wait time um and it ended up continuing to being extended, but we were able

105to get those um [clears throat] installed actually today and yesterday. They've been working to do that. So, um that was quite a bit of a we we didn't realize what an undertaking that was going to be. It involved in a crane and um [laughter] lots of um construction. So, um >> kids must have been fascinated. >> Yes. >> Well, that's why we did it yesterday. Yes. [laughter] >> Oh, that's true. And we had hoped that it would be had been wrapped up yesterday, but it did go into >> it's uh what was the cost of that? Just out of curiosity. >> What was the cost of that? Um I the units themselves were 30,000 I believe. Um and then we will have to we'll have to pay more for the construction. There's going to be

106a little bit more. >> I think it's just worth, you know, continuing to highlight as we go into a season where we're going to be asking for a bond to fix the school. These are the things that when people these are the cost of doing nothing, right? So >> correct. you know that we are continuing to put money into things that we could have solved this problem already. I >> I do think too this will come up with the GMS stuff, >> you know, let's say we move forward with the project gets approved so on and so forth. There's going to be a question of what to do with the portables, right? >> As they were doing this work and started to tear up that roof, >> I don't know if those things are salvageable.

107Like it's just >> in my office that's >> like it's I mean it's we're just rotting through, right? Like those are what 10 years old. That's the >> 15 years old. >> 15. Yeah. And that was the newer of the two. So, >> yeah. So, you know, >> do do you have like an official report from the contractors or or somebody saying there's more advised work? >> We have pictures. >> We do. I did [laughter] make sure that he took lots of pictures and I again I have a a piece of the came off >> because >> so there's definitely >> I mean yeah to me if we get somebody that says you're rotting out, right? This goes back to, you know, exactly what Matt was saying of, you know, portables are not meant to

108last forever, >> right? They're meant to be a temporary, you know, longish term, but temporary solution. >> These are the ones, the newer ones, the ones the kindergartens in, >> correct? >> Yeah. It's the fourpack. >> That wasn't purchased. That was 2018, 17. It hasn't been that long. Start that. We got them when full year kindergarten. Yeah. No, exactly. >> [laughter] >> I just I heard 10 15 years and I'm pretty sure we got those when full year kindergarten started which [clears throat] was >> 17 18. So that's why I just like >> seems a little early. >> They're not in the best shape. >> No, that's too bad though. >> That's what we're learning. >> Doesn't help that they're nearly flat either. >> Yeah. There's no pitches to those. >> Um and then um

109with regard to the middle school um we've had a couple issues there. There's been a couple of weeks. Um, one of them, one of the bigger ones that has been an ongoing leak that we've I guess we've tried to look at before, haven't hadn't been able to identify exactly where it's coming from. It's not a roof issue. It's actually coming off um of like where the gym is and the um brick in between. I guess there was some holes in the brick um and it's actually coming through that. So, the brick needed to be repaired and holes needed to be patched and then there was a sealant put on it. So, we're hoping that that's going to solve the issue. So far, so good. So hopefully that continues. Um we also um hopefully have finally

110um solved the fire panel issue over at the middle school. Um we had a cellular communicator device um installed to do that instead of using the um fiber wires that we had been using. Um and we're hoping so far it um has not been tripping like it had been. um we had multiple calls over to the fire department which was unfortunate. So obviously we want to do something to remedy that situation. This seems to be working so far. So hopefully that issue has been resolved. Um over at the high school um we did have an issue um a couple weeks ago where the exterior lights in the parking lot um we came um Lauren actually had come in early in the morning and they were flashing and something has [snorts] had clearly gone wrong. It

111had rained quite a bit the evening before. Um so what had happened we found was that there was a wire that um had shorted that was underground actually. Um so they um did replace that wire and then we needed a new relay. Um so they went ahead and did that work as well. So luckily it was not a extremely costly situation. It was a little scary coming in. We didn't know if it was going to be but um it did work out okay. >> With that being said, right and thank you for the summary. All these little costs do add up together, right? So, um, if we need to look at coverage from a default budget perspective because we have a trust fund for these purposes, that's >> we I'm keeping [clears throat] really close

112track because there are a lot of things coming in that we're trying to figure out, you know, when do we can we defer this? >> We envision like a crane and correct >> that that type of level of contracted services, >> right, as a part of the process. >> Y correct. Um, and then another thing I wanted to bring up was impact fees. This is something that came up um very recently. Um, so now that we have our contract finalized with Haramman, um, we while we haven't received an invoice quite yet, um, we certainly will be, we would like to utilize the remaining impact fees um, designated for GMS that are to expire this month. Um, and I actually had a had a call today um with um a couple people from the town and

113we had uh I was able to get the amount we have actually another amount for GMS that was going to expire in April of 26. Um and that so the total amount of $11,151 um we would like to perhaps utilize for um offsetting the cost of pre-construction services for Haramman. Y >> um so um if I can get a um for that today, we can >> I'll make a motion to uh request the board of selectman >> uh to approve $11,15110 from our impact fees uh for the use of uh >> pre-construction pre-construction services. Thank you. >> Second motion by myself, second by Mr. Shoemaker. Additional discussion. Okay, I'll call the vote. Um all those in favor please say I >> I opposed abstained 5. >> Thank you very much. >> Thank you. >> Um

114and additionally um I was told that one of the um newly approved [clears throat] projects that they did not think was going to be able to apply to the new rule in which all of the funds for the school goes into one account and doesn't have to be d differentiated um is actually was approved after the date of the change. So, we are starting to see some money going into that funds um that are not specific to schools. So, that's good news. >> Which project was that? >> Very good. >> What's that? >> Which project was that? >> Rico. Oh, >> okay. That makes sense. >> Great. >> That's great. So, I'm assuming in the next monthly report, we'll have a separate account broken out where we can track that. >> Yes. >> Perfect. Great.

115Great. Any other questions, updates for the business administrator? Where are we with solar? You mentioned updated schedule. >> Oh, yeah. >> Just got it. >> You were escaping that. [laughter] >> She she 4:27 p.m. >> Yeah, she's giving us a timeline. Um, >> Brian looks very confident. >> So, [laughter] >> I hate this freaking thing. I hate it. Whether dependent the work for the pad will be done at some point between January and March 15th. >> Really? >> Sometime between January and December. >> We got more dates. Come on. Huh? That's good. [laughter] >> And then the uh February 20th [clears throat] is the preliminary production activities in Lewon. So that would be the start of the storage capacitor being built in the Lewon factory. >> February 20th. February 20th. >> She didn't give any

116indication of how long it takes on that. >> Don't worry, there's more dates here. Come on. >> March 15th, we have the battery final production and testing. Uh March 31st, production complete. April 15th, delivery. Between April 15th and 30th, commissioning, testing, and permit sign off. And between April 1st and 30th, um UL site approval question mark. Um so hopefully I mean obviously that's not something that is in um her hands but >> that is >> so we got whatever approval we needed from the stated the fire marshall for >> actually still in progress. Um so she has the design >> it's okay >> yeah um she she has to wait until the designs are complete >> um for her to be able to submit them to the fire marshal for approval. Um she said she

117will let us know as soon as they [clears throat] are submitted so that we have an idea of that. >> She did meet with the fire people, right? >> Yeah. A while ago with >> Yeah. Oh, she Yes. Yes. with >> Would you mind circulating those dates, Lisa? >> Absolutely. >> Thank you. >> Thanks. >> I guess the only silver lining is that there's less sun in the winter. So, >> sure. >> Okay. Uh thank you for the update. >> Sure. All right. Uh, turning it over to Dr. Taylor for another update this evening on CIA. Yep. >> Um, just a quick update. Um, as was stated earlier, grades closed on um, October 31st and we are now in the full quarter of the new kind of grading system. So people are kind of getting

118a feel for what that total points looks like and um things are not rolling over into quarter 2. So quarter 2 your points start over again and then the two quarters will be averaged. If you are in high school the midterm grades also have a percentage there too. Um so um this is a it people are working through learning how the total points affect um your grades. So it's been a there's been a lot of good conversations around it um and being mindful of what's being offered and then on the student side how things um impact if you do or do not do um things and all that. So it's been good. We are going to be starting up our I have another stakeholder group coming for grading and reporting. Um so be on the

119lookout for that in the next month or so cuz I do want to get a group of people together that involves all stakeholders [clears throat] to talk about a more sustainable and efficient um and permanent um system for our district. So that's coming up. Um the planning is well underway for our dece our two December professional learning days um which are going to be a mix of getting some um really robust professional development um and also some teacher wellness. I put out a call for presenters to our teachers to help with sharing their expertise on the morning of the 22nd which will be really nice. We did a professional learning needs assessment as part of title 2 to identify areas in which teachers are seeking um professional development and then we used that data to

120analyze. We identified three strands to offer um professional development in we'll do breakout sessions. So it looks to be a really nice um morning of learning together and from each other. Um, and then, uh, we continue to work on, um, the 306 work that needs to be in place by next year. We're in pretty good shape working through that. Jen, Val, and I are meeting every other week to make sure high school is locked in for next year's freshman class coming up. Um, and lots of conversation around there. Vertical alignment continues, so it's busy. >> What about uh with the fall testing? I know like one of your focuses is trying to help help the teachers analyze data that's coming out of those things. >> Yeah. So, um we every quarter um for 3rd through

1218th grade and then um 11th grade um science um we're doing the SAS modular practice. So there the teachers are looking at where I had a really great discussion um with some of the PLC groups. Um for example the um social studies in the English department at the middle school we the team looked at the data in non-fiction and saw the weakness in using vocabulary in context. So they started coming up with ideas for how to incorporate that into their instruction. So that stuff has been happening and it's been really great because they're looking at it for our curriculum is our standards, right? Like that's what we want our students to know and be able to do. So they're seeing the benefit of okay, here's a one for one look. I can see my whole

122class in where they're at in each of these standards and like they're coming up with amazing ideas in integrating um like okay like we can do a fair model for vocabulary we can do you know so there um the conversations have been really good around that. >> Awesome. >> I'm looking we're moving >> all right excellent. Uh, as the time is now 7:00, uh, would the board be okay if Mr. Bolino enjoys the rest of his evening? >> Absolutely. >> Sure. >> All right. You're welcome to stay as well. Up to you. [laughter] >> Thank you. >> Have a good night. >> Thank you. You, too. >> You, too. >> All right. Uh, we have the public minutes from October 15th, 2025. Everyone have an opportunity to review. >> Yeah. I'll make a motion to

123approve them. >> Motion by Mr. Shoemaker. >> Second by Miss Ames. Additional discussion. >> Okay. All those in favor, please say I. I opposed. Obstain. That carries 5 Z. >> Everyone's favorite topic is policy. >> Next. >> Here we go. >> Um I think these are easy ones. >> I hope they're easy ones. They're there's five. The first one is just an additional. Primex asked us to review this [clears throat] one >> um as part of um our liability stuff. So um the proposed is very similar to the current. Um, we just did one change. Instead of where it said building principal, uh, we replaced it with director human resources because we do have a director of human resources who's the one who actually processes all this stuff. So, if you go through that, that's

124the difference between that and the policies we currently have. So, >> and then the other um, we're just kind of going through the list as we go through policies. >> Um, the first two deal with uh, surveillance uh, one on buses and one on school property. um matching them up to uh the schoolboard association. Uh our current policies are close as well. There's nothing uh too significant there. And then um the the third one, the IHAM, the health education. This is the sex ed one. Um we had the form attached to the policy. We really should separate them out. So you have your actual policy and then the accompanying form when people want to opt out. So that is the difference with that is separating the two things out to have a policy and then

125a separate form. And then the last one is student services. Again, just some tweaks to align it with the New Hampshire School Board Association policy. So the core of these have not changed. Just little language tweaks to to align everything. So okay, any questions on first read for any of the policies? >> Okay. I'll make a motion to approve policy [clears throat] GBGD. Policy ECAF, policy EA, policy IHM, and policy IL for a first read. >> Second motion by myself, second by Miss Ames. I think I got all those right. >> You did. >> All right. Thank you. Additional discussion. All those [snorts] in favor, please say I. >> I. Opposed. Same. >> 5-0. And we'll see them again in a couple weeks. >> All right. Uh shifting gears. Uh, we have moved enrollment just

126into old business. I know the [clears throat] superintendent's been continuing to track that for us. At this point, I don't think we need to talk about it. Uh, unless there's a material change that superintendent would like to highlight. >> Nope. It's pretty studded. >> Cool. Um, next thing is GMS project. Uh, actually have shockingly a lot of stuff to update. [laughter] So, uh, I did not anticipate that a couple days ago, but, uh, I do now because things move fast. So, uh, we have our next meeting uh, >> Tomorrow, I guess we're calling it an advisory committee. I don't know what else to call it, but um the group that meets with Heramman every two weeks, we're meeting um tomorrow. Part of that meeting to you guys are hearing this for the first time, is

127going over the website that will go live on Friday that has all the information uh about the project, including history, um presentations, uh all the different facilities reports that have been done over the years, all that type of information. So, that will go live Friday. We'll send it out in our messages over the course of the weekend. Um, and so everyone can can get up to >> get it out to WhatsApp up and the Facebook pages. >> Yeah, we'll post them on our social medias. We have some contacts we've been trying to get to to have people posted on those pages and stuff like that. >> Um, >> I mean posted too. So >> yeah, [laughter] prior to that promotion stuff, we have community forum. Uh, this is a big one. We're trying to get

128a lot of people for it where we're going to discuss um kind of the two options. We'll have initial designs for both of those options at that forum. And the second option involves that redistribution of the grades throughout the the school. So that will be a focus of that community forum. So we would really like feedback. Um we'd like community involvement in that. Uh we're starting to roll it out in our newsletters. Um this Oh, next weekend. It's going out the union leader um as part of their weekends. Um >> Nashville Extra. Yeah. >> Yeah. What that thing that goes to everyone in town is >> on GMS. >> What's that? >> The board on GMS. >> Yes. Yes. I think we should I think if we can't get one, we should rent one of

129those construction boards. >> Well, Joe talked he about building um >> I think we need one of the sandwich boards. >> I think we need one of the orange the orange construction ones because people like >> we can rent them. We we've looked at what they cost. >> 750 bucks for a week to rent a week. >> For a week. >> Yeah. >> I just feel like I just feel like people don't see static things. Well, I mean, so the first comment that came out at the end of the comm first community forum was why weren't they on the le letter boards on >> I that was a we dropped the ball on that one. >> Yep. N there. >> But I mean it it's like so >> I tend to agree with you, but

130it's at the same time. >> I'm not I'm not saying we shouldn't do that. I'm just saying that we're looking for substantial participation, >> right? I just think that people >> Did that guy from Harvey, I forget his name, reach out to >> Continental? I mean, I haven't talked to him. >> Yeah. >> Since last week, so I don't know if he he's had the conversation yet. But >> um our construction manager >> claims to be friendly um with the Chevronos here in town who own set construction signs that we would love to borrow. So, uh we're trying to use that outlet to maybe get our hands on one. >> The town sign. >> Yeah. the one that's like right here library. I don't >> So I just talked to John Bernell and you know

131I got a copy of the flyer from um Brian's email that he puts out every Sunday. So >> John said that he can get it out on you know the cable TV channels, the town website, all of the other post. >> Um I know Joe was asking about you know a large poster for sandwich board. >> So I don't know where that stands. We're trying to find a printer in our district to do it. If not, we'll just go to Staples. But we're trying to do it ourselves first. >> Yeah. [laughter] >> So, but if we can't find one that works in [clears throat] house, like I have a I didn't know there was a difference, but >> what about the dump? >> Heramman people sent us the the the thing in that's better printed

132in 24 by 36 versus the 8 and 1 half by 11. I didn't know there was a difference, but they sent us a different proof that works better for that. So, >> yeah. Well, it's just instead of expanding it, it doesn't pixelate. >> Yeah. >> Um, and for the dump, we're trying to find who's the best person to talk to for us to stick a sandwich board there. >> Well, what about the sign? They have a digital sign. >> They have a digital sign, too, though. >> Mr. Bern. >> Mr. Bruno. >> Incline. King Kleiner. Yeah. >> So, we're working to promote that. We want a lot of participation um in that community forum because I think the topic >> is going to be of interest to a lot of people and we want that

133kind of feedback because we're we got to make a choice. we got to go one choice or the other choice. >> The idea is that we'll have rough pricing as part of that form, right? Because that is part of the calculus of all this, right? >> Um there's a discussion to be have if they're equivalent costs, right? And then there's discussion to have if they're very different costs, right? And um that will factor in to to those discussions. Um tomorrow's meeting again, we went through uh a set of um initial designs for one of the options at the last meeting. We'll go over the initial designs for the other option tomorrow plus some of the feedback that they got from the group last time they've updated um their designs as well. So that that will

134be part of that presentation um tomorrow from from Haramman. Uh we've bringing on the construction manager people trying to finalize dates. So uh here we go. Ready? So, our goal, our construction manager tells us he can get us a GMP by December 5th is the date that he's working on. >> Um, so the idea is to get that in our hands on December 5th and then we would give that to the board, give that to um >> we can make that December 3rd. >> What's that? They're going to try, but they said the fifth. We told them there's a board meeting on the 3rd. like um I think a lot of it is dependent on how the 18th goes. Like if we're if we're pointing in a direction then they can focus on that direction

135and see where it goes from there. >> Okay. >> But the fifth is the is the date they've given us that they can get us it right. Obviously they can get it to us sooner. That is >> once we have it at the fifth um we they said take a week to process it with whoever you need to process that with. I mean maybe we would send it to you obviously at the board. I would imagine the FIC would want to see that we could share it with the budget committee to all parties involved that this is where we're at. >> Um but the idea is that we got that next board meeting at the latest of the 17th to you know give them questions back during that kind of week time and on the

13617th of December we're we're off right like we're going right. Um, so that's that kind of backwards timeline. And uh, then we met with bond bank yesterday. So we have all of our dates for the bond bank. Um, and uh, that application would be due depending on the vote, right? Like if the vote successful, we would have to get the application in for the bond by April 24th. um they would review it in the first couple weeks of May, then put it out there for the July sale ultimately where the bond is. They gave us the rates for this past year and a couple of different bond options. So, we really I mean we can get as creative as you want, but in the most straightforward way, there's two ways to kind of approach the

137bond. You can do uh this is probably not news to any of you probably gone through this before but you can do a level debt bond or a level principal bond depending on the direction you want. Um they gave us uh you know schedules and projections for 20 years, 25 years and 29 years. Um obviously the pros and cons of that. We just got this last night all that type of stuff. So we haven't really had the time to to kind of process it fully to present publicly. What we would like to do is at the next meeting show you those examples that they gave us, put it in an Excel sheet so we can manipulate it. Say if the project didn't end up at this amount, this is what this would be. >> You

138got the scenarios from when we did this a couple years ago. >> We have them buried in Doug's notes. I know he did um some very creative >> creative with how we did it. And >> while I really liked it and it made a tremendous amount of sense for those who actually understand the numbers, it created confusion from the community. Yeah. >> Right. Because we were funding the bond at the time we needed the money, >> right? But as a result of that, it was like >> [snorts] >> layered in over time, >> Right. Which made sense from a borrowing perspective and from an interest rate perspective and paying back, >> but the town didn't understand it. >> It was confusing. >> We need to work with them. We actually had a conversation with Kim

139Kleiner about we need to make sure that, you know, we're asking for money at a time that they have the cash flow to be able to provide that. So we do need to work closely with them when we're looking at the schedule. >> Um yeah, so they gave us just to give you some ideas of rates from this past July. Um so the the 20 years were 4.3%. The 25 years were just give me a moment. 4.5 4.54% and then the 29year was >> um 86 am I reading right? 86. >> We'll look at the options. Typically this town is lower in duration. >> Yeah. >> Is generally what's preferred. >> Now one interesting thing that the bond bank said she gave those those numbers and she's like those are super conservative numbers because the

140feds are lowering their interest rates. So you actually are potentially going out to bond at a really favorable time, you know, um cuz she didn't think that even our rates would be that high, you know, in July, you know, if we were to go to bond and stuff like that. So the timing might really be right for this and like happen stance with that type of stuff. Um, so we we we're putting that together and our hope is at the next meeting to to have, you know, an Excel sheet where we can play with the numbers and start getting some ideas of of how these what the payments will be depending on percents and years and options that that we look at and stuff like that. So, um, we met with them, met with the

141construction manager people and then have the meeting tomorrow. So, a lot is kind of happening right now. So, like with the GMS project, that's where we're kind of going. I think we knew that was going to have to happen given the timeline. >> Yeah. >> It is it's encouraging to watch them deliver though. Like they've been doing a really good job. >> Um >> we really when we were talking about dates, we were really trying to get that December 3rd meeting to have that number and I think Rob's just like we will try but like we're pushing it, you know. So he did not want to commit to that third. Um I was like well can you get to us by the end of that week? And he's like we can we can do that.

142So, but um >> I mean, if we had to hold a special meeting, it's something that we could probably talk about, right? >> I I think we're in okay shape. I mean, we got to I mean, I know people want this as soon as they can. I understand that. But we uh are going to most likely do the bond hearings in in January, [clears throat] right? Like in the budget hearings, like in that window of time in January. We got to do them before January 20th. So, there is time in January to do this type of stuff. um where we we we're we're still in decent shape with all of this, >> right? I mean, I think it's just, you know, the earlier that we can be talking to the budget committee about stuff, the

143more comfortable they'll be. >> And I think that's what we're hoping with with being able to show the hypotheticals, right? Like we can show what this looks like. Um >> if the cost was like $18 million and if the percentage of the bond was this, right? Like if it was an 18% and a 4.2% 4.2 two 5% bond. This is what the math's going to be associated with it. And then you can well what if it ends up as 19? Okay, let's see what it is. Well, what if it's 16? Okay, this is what it is. So people can get an idea and then as we zoom like narrow in on that final number, we can just plug it in at that point. Be like, >> people are are used to what we're seeing with

144as numbers. >> I did just do a quick Google search just in the drive. >> I just sent it to Julie. >> Okay, [laughter] the same thing. It pops right up as an Excel spreadsheet for you to be able to >> again same level principle, level debt, all the >> it's a good model to use, right? And as we look about options, right, it's a good template to lay out some options. >> Oh, perfect. I thought we were going to have to create that ourselves. >> No, it has it has values, right, and automatically updates and that type of thing. Yeah. >> Yeah. So, I know one of the questions that uh some of the FIC members are going to have, are we planning on doing a USPS mailer for the second community forum like

145what we did for the survey? >> I mean, >> I know it cost a penny. >> It's It's going to cost money. This is the balance between it, right? Like >> now we this this uh union leader thing is supposed to be in everyone. We took a full page out in this thing, right? And it's supposed to be in every home >> in Lichfield. That's what we've been told, right? That this comes out free. >> So, I think of that as a mailer, right? Like, if you're going to open that, you're not going to miss our ad. We paid for the full page, right? >> And I'm hoping that serves that purpose here, right? Like, >> um >> I think we want to save some of those ma direct mailer things for when we have

146this is the project type of information. >> No. So like and I see that for like the third community forum and then the deliberative, right? >> Um I I think that's where we would want to spend those funds. But I just had to ask the question, >> you know, we should ask them um to add a a page on our web project website that just shows like what our outreach has been. So that way just like a like union leader went out on this date or a summary. I like that. >> Here's a summary. So that way the people that keep saying, "Well, I haven't heard about it. Where is this posted?" Like it's posted. >> It's posted at the dump. It's posted here. It's posted there. >> Yeah, that's great. Please remember that tomorrow

147night. So, [laughter] >> am I coming? Is one of you not going tomorrow? [clears throat] >> Whoever's going. >> It's going to be later, I think, at 4:30. And I I would go if you weren't able to go tomorrow. I would do the same thing at 4:30. >> I can be there on time if you guys if one of you wants me to go. >> It's up to you. >> All right. >> And I will >> you guys decide that. can figure that out. We will not have a quorum and good. >> Um, so we're moving moving fast and as we get information, we'll send it in. So, [snorts] >> all right. Anything else on GMS at the moment? >> More to come. All right. Um, all right. >> We'll shift it into the manifest.

148So, this evening we have several manifest items that I think have three signatures. All right. Excellent. We have the payroll manifest of $432,4326. [clears throat] 403b $255,24487 payroll $411,39689 another 403b $8,3126 we have union dues 549177 and then two accounts payable one for 396,87147 and the second for438583 [clears throat] all right excellent that covers manifest and we'll open it up for our second community input. Still seeing nobody in the audience, we'll close our second community input and move it over to school for comments. Just say if you haven't tried the iced coffee at the high school. It's really good. [laughter] >> Are you a supplier over there now or what? >> Actually, is it cheaper than Duncan or >> putting in a drive-thru? >> I'm [laughter] I'm lobbying for a drive-thru. Uh yeah, actually I

149think it might be. >> I was just kidding. >> My shout outs to the PTL, right? I know they did a lot of hard work over the past uh well school year so far, right? But notably the past week to put on great programs for the teachers while they're uh hosting parent conferences and the like. So, thank you and and shout out to the PTO members that make that make those events happen. >> Yeah, Pumpkinfest was awesome. If anyone wants to donate them one of those little hot dog rollers, I think they could use one of those. [laughter] They were they were fighting through with the crockot, but they did a great job. They the chicken hot dogs were amazing. [laughter] >> Matt's all about the food. >> I did. Yeah. I also got a

150donut flight from uh >> Those things looked intense. >> Yeah, it was. >> Yeah. I'm pretty sure I need a artery to [laughter] clear out, but >> All right. Any other comments this evening? >> No. >> Congratulations to our LMS sports soccer teams as well. I want to give a shout out to Campbell. I want to give a shout out to LMS as well. >> Yeah, I think both soccerers won. >> Volleyball won, I think. Y and we had the cross country individual >> fantastic across country, right? >> We had the individual champ. Um >> yeah, >> Mason Mason won it. Yeah. >> Yeah, it was great. And then Campbell, we got boys soccer Friday night. >> Fingers crossed. So >> exciting times for sports. >> All right. >> Did Windom win the the free

151field free lighting for their field? >> Um I don't know. I don't think it was looking >> I heard that. That's the town that really needs it. It was it was Windom or they were a finalist. Anyway, >> we can we can take on all handouts everyone wants to give us in the town of Windham. You know, we'll take it all. So, >> it's going to be a spotlight in Brian Jard. [laughter] >> Excellent. >> You close to high school. >> Close [laughter] enough. That's great. [cough] >> All right. Uh we'll close school board comments and uh the board does have some business tonight in non-public session under RSA 913 ANC. Uh, and with that, uh, we'll close our public session and I'll entertain a motion to move into non-public. >> So moved. >> We

152have a motion by Mr. Shoemaker. >> Second by Miss Ames. This is a roll call vote. Mr. Plansky. >> Hi. >> Mr. Shoemaker. Hi. >> I'm an I. Miss Ames. >> Hi. >> Mr. Dit. >> I. >> That carries 5-0. Thank you very much everyone. We're now in non-public. And just as a reminder, we have the joint public sessions budget sessions tomorrow and then next Tuesday. And here we go with the budget review season. They