001Welcome to the Tuesday, July 15, 2025 meeting of the Lichfield Planning Board. Would you all please stand for the pledge of allegiance? >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Do the roll call of members. Michael Cerno, chair, vice chair. >> Jesse, no. Alternate >> Russell Blanchett member >> Travis Tucker member >> Jeremy Robert secretary >> okay and absent this evening is Letha Riley and Steve Ganon our exeicio member um so I guess we'll have to appoint our alternate this evening is our alternate uh willing to uh take the uh voting um position for Miss Riley? >> Yes I do. >> Okay. So we will make you a voting member
002tonight. um as as an alternate um public input on non-aggenda items, items not listed on this agenda for this evening. Are there any public input on non-aggenda items this evening? Okay, hearing none, I will close public input on non-aggenda items. We'll go to number one on the agenda, which is an amendment to a previously approved site plan for gas station and convenience store at tax map 22, lot 11, 522 Charles Bankraftoft Highway, owner Thorough Development LLC. The amendment includes reduction in area of the proposed gas convenience store building by approximately 664 square ft. Relocation of the underground storage tanks. Revised drive aisle width near the vehicle fueling positions. Reduction in paved surfaces 19% shifting the development away from the rear wetland. Is the applicant present this evening? and I would ask the applicant to step
003forward, introduce himself to the board. >> Good evening, Mr. Chairman, members of the board. My name is Jim Petropolis. I'm a professional engineer um with Hanner Swanson, Inc. Now, IG um doing business at Three Congress Street in Nashville, New Hampshire. Uh let me introduce all these people that are with me. Uh Floyd and Justin Hayes are with the Ranco. uh hoping they're the operator of this facility. Dave Clark is with Marquee Construction in case there's any construction questions that came up. Dave was helpful in putting this package together. We know Renee Thorough Lichfield's finest uh as the owner of the property and Peter Marsh is with us tonight uh and Peter is with New Hampshire Signs. And as just read into the record, we're seeking uh an amendment to a previously approved site plan upon
004property at 522 Charles Bankraftoft. Um many of you board members may recall on May 20 of this year, uh we appeared before you for conceptual discussion and kind of gave you the outline of um of the changes, took your temperature, and uh the Orango team decided to move forward and pursue formal approval. Um the way I'd like to run the first part of this presentation is I'll give a quick overview of the site plan just kind of a recap of the property several board members. So, I think before we even get to that point, um I think what we should do is um do an acceptance of the amended plan for completeness. And then what I'll do is once we take a vote on that, I'll have you make a presentation regarding the um the
005process. Um so we do have Joan, do we have all the butters for this pro the property been notified and and all fees paid? June 30th, the butters are notified and fees have been paid. >> Okay. Um and have um actual plans been submitted to the town. Jay, you had an opportunity to review those plans, I imagine. >> Okay. And you are good with uh completeness of those plans as submitted? >> Yes. >> Okay. Um, so I have notified, I have fees paid, I have the um, uh, the completed plans have been submitted and, uh, Mr. Mara has had an opportunity to take a look at them. Um, and I'm going to say that there's probably in terms of regional impact to this project, any regional impact? I don't see any regional impact. So, I'm
006going to say there is no regional impact. um does to take a vote of the board to accept the application as to this amended uh site plan. So, anybody want to entertain a motion at this time to approve uh accept the uh the plan for completeness? >> So, moved. >> All right. I have a motion by Travis. Do I have a second? >> Second by Jared. Any further discussion? All right. Take a vote. All those in acceptance of the plan for completeness, please uh for this um project tax map 22 lot 11522 Charles Bankraftoft Highway, please signify by saying I. >> I. >> Those opposed? Anybody abstained? Motion passes 600. Okay. So, the plan has been accepted for its completeness. Now, I'll have allow the um applicant to make his presentation. >> Fantastic. Thank you,
007Mr. Chairman. Um, what I'd like to do is give you a quick overview uh of the project, hone in on maybe some of the changes, uh, and then I'm going to ask Peter Marsh to come up. Uh, Peter is going to talk a little bit about um the pylon sign along the Charles Bankraftoft Highway and a couple of the um elements of of the gas station, you know, visa v the canopy at the fueling position. So, let me get started. Uh, you know, as I said, uh, 522 Charles Bankraftoft Highway, it's a 15.3 acre site. And there we have it, aerial really in the north part of Lichfield. Um, in 2023, the Lichfield planning board approved a gas station convenience store. I may say sea store tonight, uh, and self- storage development upon this property.
008And the plan included a 5,500 square foot building with automobile fueling positions, a drive-through lane around the back of the facility, uh an independent separate truck fueling location, and then self- storage units in the back half of the property. Uh our client this evening, Aranco, has recently entered into an agreement with uh with Renee uh to develop the front part, which is the gas sea store part of the development. Uh Orango is a very experienced developer of this type of project. Uh they currently own and operate approximately 50 such facilities here in New England. Um the the plan that's up on the screen now is the plan we discussed on May 20 and it speaks to a number of the changes that uh we have gone back into this 20 some odd sheet set of
009drawings and and formally made these changes. So I'll touch briefly on them because that's a a nice graphic that shows the changes. First and foremost the building is slightly smaller. We went from 5,500 down to 48.40 about a 660 less square footage. So just a little bit more compact building. Um as you can see the building shifted uh and the development program shifted um in an easterly direction towards the Charles Bankraftoft Highway. Um, this allowed for a greater separation to the wetland to the rear and it also allowed for a reduction in a rather large retaining wall we had originally designed in the back of this site. So, the building moves forward about 16 feet. The front canopy moves forward about 8 feet, but you can see the edge of pavement didn't change. That's just
010exactly where it is and where it was previously permanent. to the north, we're about 8 to 10 feet uh more compact than we were to the northerly property line. Um there's a revision to the drive-thru lane. Um the original plan had uh the some underground fueling in the front part of the site, so we had to spin a fuel truck around this building, but with the relocation of the underground storage tanks, um that need is no longer there. So, we were able to make a a more compact uh drive-thru lane behind uh the building. Um and that results in a pretty sizable reduction in overall pavement. Again, building is reduced. Um but in terms of paved surfaces about 19% in this part of the site less pavement. The other items the dumpster the transformer the
011the truck fueling area located on the bottom of that sheet uh utility connections the total parking count all of that stayed uh stayed essentially the same as did the storage unit in the back. Mr. Chairman there's no proposed changes to the storage unit portion. So Jay, if you could just scroll through this graphics package. I'll add lib for a minute here. Um, that's the master plan that's showing the new configuration in relation to the overall property and to the storage unit so you have a feel for that. Next slide, please, Jay. And there's the kind of the engineering site plan of the new building. I mean it's very to the to the untrained eye look quite similar to the to the previous uh previous plan with the exception of those changes I just discussed. Nothing
012uh nothing changed visav the storm water management area even though we had a 19% reduction. Couple drain pipes moved a little bit because of new curb lines but in terms of the overall sizing and the overall intent of the storm water management system that did not change. Uh, next slide, Jay. Okay, so I'm going to talk a little bit about the architecture before I turn it over to to Peter. Um, the revised building elevation that you're seeing. Yeah. Right. Thanks, Jay. Is um there it is there. What we've what we've provided as the new elevation. And you can see it's it's almost identical to the previously approved one. Uh whereas we have pitched roof asphalt shingles, a canopied entry, uh coupoopa on top, the roof, the exterior materials will be a a stone base around
013the lower portions uh on all four sides. A ferment a fiber cement sighting or hardy plank type siding versus wood clapboards. Um and again, the drive-thru remains essentially the same. Um let's scroll down to the next one there and you get a sense Jay of the comparison for that elevation. If you go to the next slide please that was what was previously approved. So I think the stone base um is is an added element architecturally but overall quite consistent in terms of scale and massing. Uh let's continue to scroll. Jay, um for the board's edification, this was a perspective of the previously approved plan. And you can see it's in a it's a viewshed as you come in from the main entrance. You can get the sense for the building. That's the automobile fueling area.
014Um and of course there's the the pylon sign along the Charles Bankraftoft Highway. Next slide, please, Jay. cooperate. There we go. There's a different view as you're traveling south. You can see the fueling positions. And you'll take note um it was presented and represented that it would be a mobile um station and that still is the case uh as the provider of gas here. Oro being the operator of the facility. And so you see some branding taking place with regards to the canopy, the signage, and some of the color elements that are typical of a mobile station. Um, and keep going a second, Jay. There you go. Okay, so that's our new sign. And one more slide, please. in a little bit of detail on some of the elements of the canopy. So, um Peter's
015going to come up in a minute and what Peter's going to do, he's going to talk about the pylon sign. Uh I will tell you that the pylon sign that you're looking at um is slightly um larger than I think is allowed. Uh if that's the case, obviously we would need to go to the zoning board of adjustment for that. But we're trying to give you the sense of of consistency with the previously approved sign here for the site. And then secondly, uh if you scroll back, Jay, actually, why don't you wrap up? Just go all the way down and see what else I forgot. Peter a sense of what we have on the scope. Yeah, there you go. Elevation. Okay. Okay. Okay. Thank you. If you could go back to maybe the colored perspective.
016Um and then the second thing Peter is going to discuss is there you go. Is um the uh a condition was put upon the original site plan. If I could approach the screen, Mr. Chairman. >> Sure. >> of what's called the candy canes or a wave. It's these elements right here. And Thank you. As the chair knows in the earlier discussions we had, there was uh some constonation about the color red. That is a mobile branded color. Um and Peter's going to talk a little bit about that. I think we're going to politely ask for maybe some reconsideration of that this evening, that color and that condition. So, um before I turn it over to Peter, with regard to the site plan, Mr. chair. I'd be happy to answer any questions about the changes um
017from either your you know the board or staff um on some of the elements we just walked through. I will say this, I've got loose comments. Loose comments as always very reasonable. I can I my testimony this evening is they can be easily addressed and so if we get to the point of a condition that we need to satisfy Lou's letter, I'm I'm happy to commit that we could do that. >> Okay. Um, does anybody have any questions for the applicant regarding the gas station this amendment? Now I see this picture and I know this is sort of a a rendering, but where is the conservation area? I mean >> to the sheet right. Yeah. >> So, okay. So, the obviously on this there would be an entrance to the conservation area, but it's not
018kind of doesn't show it. But um can you address the issue regarding um possible um what you intend to do in terms of um the um I guess the buffer issue or trees or that sort of impact on the conservation area. I'm just curious how that's going to affect it. And I >> Yeah, >> it's kind it's hard. I mean, in in scale, and I understand this is a a drawing and everything, but it's just every time I go by that site, I always wonder how that's going to get impacted. >> Okay. Um Jay's trying to find the landscape plan. I thank you for that, Jay. There it is. So from day one, we've known um that the property directly to the north is um town of Woodfield land, conservation land. We've got the the
019gravel parking lot and um as you get a little further into the into the property, there's a much bigger buffer. If I may approach, Mr. Chair, there's a much bigger buffer. You can see J smidge down just a hair. there's a much bigger buffer located as you get deeper into the area. There is a kind of a scrubby growth here on our property right here. Um the commission asked us if we could do our best to um to maintain that there. It'd almost be like maintaining the understory if you look out back. There's just not a whole lot there. uh it's not a substantial buffer, but uh the plan does commit to trying to salvage that particular area. Uh you'll also notice some supplemental landscape materials on the north side. And then more importantly, the
020the commission did ask if we could provide a a pedestrian connection from our site to um the parking area. And I think it was with the hopes that if hikers went and and did a walk and came back and their car was there and they said, "Geez, you know, I forgot to bring water. I' like to go get a water." They have a a physical connection to get to the sea store. And so we've incorporated those buffer landscaping and pedestrian elements into the plan. >> Thank you. >> Yeah. All right. Um, before I uh Does anybody else have any questions before we go forward? >> Um, Jay, do you have anything regarding this part of the presentation? U, anything that you want to address? >> I I was just going to ask if the applicants
021could address um any potential impacts to the AOT permit or the DOT driveway permit? >> Yeah. >> Thank you, Jay. So, the DOT driveway permit uh I'm sensing and Rene's efforts have brought us really to the one yard line. Um, in fact, I said to Joan and Lou out outside before I came in that I've I've got no less than three emails on my inbox to respond to relative to kind of dotting the eyes, crossing the tees with regards to the roadway improvements that are being proposed. Don't forget, we've got a roadway improvement associated with this project to provide a left turn pocket traveling northbound into the development. And of course when you do that, you've got to, you know, take that southbound traffic and kind of politely move it over so that the cars
022don't hit each other. So um that's proven to be um quite a challenging effort that with the sidewalks that are being proposed as part of that element um has brought us really like I said so close to obtaining a permit. these particular changes uh I don't think have an effect or an impact on the DOT piece on the AOT piece um because we're going in the right direction Jay we've downsized we haven't really changed the key elements of treatment practices downstream um I'll probably by notice just shoot a copy of the site plan with a list of the changes to them I doubt it will rise to the level of needing a formal amendment but I I'll certainly ask that from them But I I wouldn't make that a condition of approval because they could
023take months and say no, we don't need anything. I'd hate to delay us for that. But um we'll notify them in advance. >> Thank you. >> Okay. Um in terms of storm water, Joan, has the um technical review committee had an opportunity to review this plan at all? >> Um they talked about snow storage and I showed them snow snow storage to the north there. There are two parking spaces there. Now, um, as far as the storm water, there is a question on the AOT, uh, June 30th request for more information who, uh, they want to provide documentation from from the town or state indicating that they will take responsibility for the maintenance of the BMPs that are located on private property because there are some drainage areas to the east of the roadway that
024are on private property. and dees wants to know who's going to maintain those. >> Okay. Has there been any discussions with the town and the applicant regarding that at all? Just curious. >> No, not that I don't. >> No. You know, we're not the designers of those roadway improvements. I'm not a professional traffic engineer. Um so the firm GPI is performing that design. Um, as I said, they have been working through the DLP process really way back into the Renee days. U, it's a good question, Joan. I don't know the answer to it, but I can find out and send you an email. You know, who is the grtor? Who's the grantee? What is the eman going to say? >> I'm assuming the DOT is not going to want to maintain anything. I think what
025Joan's alluding to is because of the ad widened pavement, they created um >> at least one, right? Uh >> one or two small storm water treatment cells before going into Leechbrook. They're on the east side and they're on private property. And the question is, well, who's going to maintain those? So, I'll do my best to find that out, Joan, and and let you know. I did talk to the engineer GPI um previous after we got this letter June 30th and he said the water going to Leech Brook will be more treated more than it is now. So that was a good thing. >> Well, there is no treatment now. >> That's what he said. >> Yeah. >> Okay. Um Lou, did you want to address anything about storm water or >> uh Most of the
026um comments I have in in my letter don't deal with the storm water because nothing has really changed. The storm water management areas on site haven't changed. The only that's changed is the amount of water flowing to them. So I there was not a drainage report submitted nor do I believe it was necessary. I just checked the size of the pipes that they were putting in on the on the site to compare them to what they were before and have no issues with it. And all my other comments are kind of minor stuff to dot dot the eyes and cross the tees. Um certainly there's an operation and maintenance requirement now by the town's regulations that were approved back in January of this year. should be submitted for both this project as well as the
027the 3A widening. And I went down and looked at the the site with the highway plans, the 3A widening plans. All the property being impacted on the east side of 3A is owned by Continental Paving. It's the the site that got approved a few years ago in the house to the north are both being impacted. And my biggest concern there other than who's going to operate and maintain them is the landscaping because the Continental Paving came in and put in a beautiful row of eight or 10 maple trees and I think one of the storm water management areas abuts the one that's out there today. They're not combined. They're separate. But but the trees are going to go. So I'm thinking that some of you ought to be talking to Rick. He likes his trees.
028trees, not pine trees. >> And just so you know, you're aware, um, we did revise our sto and I think you are aware, we did revise our storm water management um, um, uh, or ordinance and, um, regulations. Um so really have to make sure that um the applicant is in compliance with those and that at least if who'sever is if it's the town administrator or the building inspector who's I'm not the building inspector but the um the road agent um uh either one I think you know needs to that certain things may have to be addressed and I think there's an appendix attached to the storm water management regul ations that pending D that outlines some of that um those requirements. Uh Jay, you had an opportunity to take a look at those, right? And
029I think you forwarded them to the applicant, correct? >> You were actually here at the hearings. >> Yeah, I posed it vehemently if I >> um >> I lost that one. >> Yeah. So, uh just just to be aware of that because there are changes. Um yeah, it's look a project like this is not uncommon to have recommended best management practices uh for operation and maintenance and truthfully it's mostly just good common sense keeping things clean, keeping an eye on it. Uh storm water elements of a project are a system and they need like everything else maintenance and somebody to watch them. So, um, we often do O and M on projects. So, to be able to provide that in these drawings and for for LU to review is totally totally acceptable to us. >>
030Okay. And we do have a copy of Lou's letter of July 10th, 2025. I think that addresses some of the concerns that he had and u y >> changes or anything. So, >> okay. I won't read it into the record, but obviously you're >> Yeah. My my testimony is I've got the letter and I feel comfortable we can readily address those comments. Thank you. >> Okay. >> Y with regard to the maple trees, um I know the owner. I'll speak to him about that. >> They look beautiful. >> Um anything else? Any other questions? Okay. Um, we will open this up to public comment, but I think we'll be doing that at towards the end. So, um, if there's any questions that the public has, just keep them handy. Um, I guess we'll move on
031with the next part of the presentation. So, um, floor is yours to >> Good evening. Uh, my name is Peter March, New Hampshire Signs, 66 Gold Ledge Avenue, Auburn, New Hampshire. Just like to make a quick correction to the minutes. My last name is March, as in left, right, left, right, left, right. Not marsh as in squish, squish, squish. So that being said, so we appear in front of the board February the 7th, 23 and again on March 7th, 23 regarding this development. Um, and the project was put on hold. It's been assumed by Irano. Um, as Jim said, it's Orango is an experienced operator of petroleum gas stations all over this area and uh is a prime primary mobile dealer but um in the area but operates Senco and Sco and a number of
032other brands. So they're very experienced in this in this regard. In our last discussion, we reviewed some of the elements on the site. And uh Jack, would you move to the uh the ID sign if you if you can find that one? Okay. So, when we talked to the board previously, we were trying to um uh satisfy to minimize the size of the sign. Um and we were doing that by putting an alternator in it or a toggle. Um the toggle basically was changing from cash price to credit price. Um and in doing that what are the digits for serving cash price and also credit price. New Hampshire law says that we have to uh display the price of a gallon of gas and the condition attached to it in two out of three places.
033So the given is the dispenser itself which has a has a display that does that. The next element would possibly be the pump toppers and the third element would be the sign. Um so in this particular case we have to satisfy that. We chose to satisfy that with a sign and uh that means that every grade that is sold in the in the uh station is actually displayed on the sign electronically. We know that we're oversized on this sign. We're allowed 64 square ft. Um we're um I think we're at about 80 80 or something like that. So we know that we have to go from the ZBA for that. Um but the sign really represents uh pretty well um some compliance with what the board said because the board was really not very keen
034if my memory serves me on the sign alternating between cash and credit. So this is an attempt to satisfy that uh requirement and um obviously if you have three tenants uh we have to enlarge the sign to take those three tenants. Again it's not substantially larger but it definitely is larger and again it uh it satisfied the board's want not to have that alternating technology. Um this is a standard mobile sign. They only really come in two sizes. This is one of the This is the smaller size and um this is what we're going to be asking the ZBA for if you could move to the canopy please. Jay, the canopy we're asking for is just a standard mobile blue canopy. the canopy signage. We're allowed 35% of the canopy area as signage. Um we're
035um something like 069% of that. Two small mobile logos on it. They are illuminated. Um and um there is a light bar on the canopy that floods a gentle uh glow over the face of the canopy. Really serves to light the drip edge of the canopy. um particularly um with uh avoiding things like eye secretion. It it helps people uh see any eye secretion that may happen on the pavement under the canopy. So the canopies are pretty standard canopy. I mean they're all over um this area. Uh very very common. There's nothing really alarming or or uh different about that. So when we talked previously um one of the things that we talked about was the synergy uh elements. Mobile has a a program called synergy. Um gas stations in general are relatively dangerous places
036and they're dangerous because people come in for a short period of time. They get out of a car. They walk to the fill a cap fill up. They may go to the sea store to pay. They may go to the sea store to buy chewing gum or whatever the case may be. When you have a gas station where people are coming in from both ends, that makes it significantly more dangerous. So the mobile synergy program, it's a promotional program. Uh but it also serves to try and direct people into the station from a particular uh way. So in this particular case, uh we're trying to direct them from the Charles Bankraftoft side towards the sea store. The synergy program is really suggestive. It's not it's not a it's not a um we're not telling people
037that they have to enter that way. It's not a one-way system, but the um elements of the of the synergy package are really designed to suggest that people move onto the uh onto the uh pad in a particular way and they fill up in a particular way. If they're all facing the same way and the majority of them are going the same way, it makes a gas station a safer place. When we talked about the elements of the synergy package previously, uh Mr. Chairman, can I approach the screen? There are uh basically four elements. This little element here is a pump number. It's a little triangular red pump number. It it's designed to be seen by the cashier. Um so that if you walk up to the cashier it say that pump the cash cashier
038can look at it and work out what the number is. It's a tiny little element there. This element here is called a koala. And I have a large larger handouts if members would like to see that. So the koala basically the idea of the koala is that it it holds the safety information for the site. If you go to a lot of other brands, safety information is plastered all over the poles of the of the canopy and it's fragmented and and uh really uh cluttered if you if you like. So this koala is designed to hold the safety information. It can uh be used to hold promotional material or not as the case may be. This here is the blade and the blade again serves to direct traffic onto the side that serves to direct
039traffic once it's pretty well almost at the side. The wave here which is an unlit uh red plastic monolith. It can be lettered or unleted. That is the primary thing that people would see when they actually uh onto the side. I would point out that you're seeing that when you're on the side. You're not necessarily seeing it from the highway because you're looking at the end of it. The end of it is only about this wide. So, the wave in particular allows people to look at to to look at the station as they drive onto it and it suggests a particular direction of travel. Um, as I said, they can be lettered or unlettered. If they're unleted, they're really more like architectural elements than uh than signage. Um, so they the real purpose is they
040promote part of the the mobile brand synergy. They encourage a traffic pattern and they also reduce clutter uh the sort of clutter you see on other brands with the labels all over the all over the columns and they reduce to confine that to a particular space. Um, and I think the last thing they're designed to do is improve uh traffic safety. So they do improve traffic safety on the side. So the board approved everything last time but the waves and um I think the obviously that's a part of the discussion we're going to have today is the purpose of the waves and whether whether the uh whether the board would um reconsider that part of the of the plan. And I do remember that discussion particularly board um did not want to see um what
041they call the candy cane or >> yes >> thing that the red uh thing that um that companies said they they didn't want that as part of the um uh the gas station. Um I think a lot of it had to turn on my understanding was character of the town and rural what the people were going to see. Um that it didn't look appealing. Um there were there were definitely a lot of comments about that. Um, I don't think I'm inclined to change that position, but this board um certainly, you know, has the opportunity to reconsider it if it wants to. Um, any thoughts? Anybody have any questions for the applicant regarding that? >> So, I have comments. So, I do remember watching the um board meetings when that was being discussed originally. It predates
042me being a board member. And since then, I've like looked at mobiles in the area. And like personally, I find the gas pumps themselves uglier than the candy canes. Um which makes it so that I I'm I'm personally okay with them, but I'm curious what the rest of the board thinks. >> It's all ugly, but gas stations are ugly. >> You want a gas station? That's what we get. >> Okay. I don't think you're really going to see them from the road because you're going to be looking at at them end on. Most of most of the visual impact is going to be to people that are actually on the site. And it has a that visual impact has a purpose. I'd argue >> all my years of visiting gas station never picked up on
043those those cues that the the signage directs you in a particular path. >> Do you know I exactly I'll tell you why is because it doesn't. This is the first program of this type that tries to address the issue of people driving in and out from all directions. And it's it's a it is is a safety issue. I mean people, you know, so this is you you the thing is you can't really tell people you've got to come in this way and you got to go out that way. Um that in itself would probably lead lead to confusion, but this is an attempt to say this is the way you should be going in. And I think the majority of traffic takes that queue and and goes in on that particular way. suggestive. >> I'll
044take comments when we when we get to them. Thank you. Um so I know I know another issue that came up from last time um was the issue of the pitched roof. And I think one of the compromises to that if that in our discussion I think uh regarding that was that if we weren't going to have a pitched roof then I think some people felt that they didn't like the candy cane look and so I think there was an issue regarding removing them um and keeping the roof um flat roof. That was my understanding from the last um when we had these plans originally. Um >> Jay, any comments? Do you have anything you want? >> Yeah, there was a lot of conversation around both of those issues though, whether or not there could
045be a pitched roof of some sort um on the canopy. And yeah, we spent a lot of time on both of those. That was my understanding that it was really a compromise to um work to allow for the um applicant to do that for the roof. Um being that said, anything else that you want to um >> I'm happy to answer any questions. >> Okay. Uh does anybody have any questions? Any other questions? >> I have a question. Go ahead. Um, do the candy canes serve any sort of like structural reinforcement or is it just purely visual? >> They're purely visuals. >> Okay. >> So like if somebody wasn't paying attention and hypothetically they were to hit it, they would >> they have ballards in front of them. So in general the every gas station
046has ballards protecting the >> protecting the pad and the ballards go in front of the c the waves. Yeah. have me calling them candy canes now as well. >> That's how I remember them being disrupted. >> Thank you. reason I always say that. Um >> well I I mean I'm certainly not I mean I think my position my personal position not position of the board but my personal position is is that we don't change it. Um but like I said, this is a reconsideration. This board can make its own determination um what it wants to do. So >> just because I say I'm not in favor of it doesn't mean that that's the end result. So but that's up to the will of the board. Um, any other presentations this evening by anybody uh for
047the applicant? All right. Um, so if the board doesn't have any other questions at this time, I'm going to open it up to public comment. Um, if there's no other presentation by the the applicant, uh, is there any members of the public here who wish to comment on the application this evening? I think you had a question. Did you want to address it? >> Oil company to answer your question. I agree with you% pumps are ugly. However, the pumps we're putting into this particular location. There's only one other place in New Hampshire that has it installed. Bedford, New Hampshire 101. It flats it flat. They're flat pumps. It doesn't have all the ugliness that you're referring to. So, we're not going with a traditional bubble pump like you see down the road on >> Yeah,
048it's a more modern one. >> Can I get your name and address for the record? >> Oil company. >> Okay. Thank you. >> Um, any other members of the public public and anybody have any other public comments that they want to make this evening regarding the application? Any butter comments? Going once, going twice. Okay. So, I'm not hearing any other comments for public comment. Um, do you have anything else, Mr. Petropolis? Anything else to say? >> Uh, no, Mr. Chairman. Thank you, uh, for the opportunity. >> Okay. >> Uh, so at this time, I am actually going to close public comment. So, there will be no further public comment at this point. Um, so I'm closing it. Um, and I'm going to bring this to the board. Um, what is the will of the board?
049What does the board wish to do? Um, you have the amendment to the site plan. You've seen the plans. You've seen what is being considered here today. Um, I'll entertain any motions. I'll entertain anything that the board wishes that they would like to entertain. It's really going to be your decision whether you want to amend this point. and what you want to amend. So, >> I guess I'll start. >> Okay, go ahead. >> So, I am totally okay with the road sign being the size has to be to meet the needs required by the state. I have no problem with that whatsoever. This be really I can't think of a better way around that. I guess I for one am also not super uh uh excited about having the flat roof canopy because I thought
050that was a big sticking point we have with the town, keeping the character of the town the way it was and having a more New England style roof above that. Um, I could give or take the waves, candy canes, whatever you want to call them. Um, I they're a good marketing thing for mobile, I guess. But for me, I could take it or leave it. I really don't care. So, that's my two cents, I guess. >> Okay. All right. Anybody else? Jar, do you have anything you want? >> So, with that sign with them wanting to go larger than our ordinances allow, are they are they going to have to come to us or is it just they can get is um a variance and don't have won't have to come back to us. >>
051So so there's two ways we could do it is one you could approve the site plan you know and accept the sign and they'd have to come back for the sign um or you could um if again if it was the wish of the board to approve it uh to approve it uh on the condition that a variance was granted for the sign otherwise they'd have to come back. Do we want to make that a condition of approval? If we were to >> the current plan has probably the larger sign on it. So, if we're going to approve this plan as it is, we probably would need to make that a condition. >> Okay. >> Anybody have anything else? Do you have anything, Jesse? Anything? Russ's letter of his comments because I didn't see that
052posted to our portal. Well, actually, I just received it this evening. Maybe just those down, too. >> Thank you. >> Um, >> you can take a look at it for a minute. >> Travis, you have any thoughts? >> Yeah, I I'm kind of the same way. I'm good with all the improvements. I would say my personal opinion is I'm not a fan of the waves. I don't think they really do much to kind of direct traffic, particularly when people kind of have gas tanks on the opposite sides of their cars. Um, so if it's not required, like the blade is, I would say no wave would be my opinion. So I I wouldn't amend um the board's previous decision. I would also say a sloped roof would be nice, particularly as there's like some others
053around, but I understand that it was kind of limited we can do on that front. And I think the from what I understood from the last uh when we did the site plan, one of the things the push for the the flat roof versus the pitched roof was a liability issue regarding, you know, if say someone was getting gas and the snow fell or something or something happened. Um I think there was an issue by the applicant regarding liability. That was one of the reasons that they um tried to um go for a flat roof. Then I pitched So um anything else? Uh well so in terms of that um obviously I think you know I think you're right. I think we have to make Lou's um letter condition of approval. Um the AOT issue,
054um I think if it were up to me, I think I would make it a condition of approval. Um I think once the applicant goes for the AOT, they can still go for it as long as they're conditioned that they will receive it. Um, and obviously they have to address some of the issues in that letter that was sent to the applicant regarding that. Um, as well as the DOT. So, um, that's just my my take on it. >> Could I speak to that, Mr. Chair? >> Um, >> if you'd allow me to, sir. >> Typically, I don't. I mean, we we did close public comment. Um, and I don't think I'm going to reopen it. I'm sorry. Um, I think it's going to be in the will hands of the board now. So, um,
055so what is it the board's will? What do you want to see happen tonight? >> Do you want to approve it? Do you want to prove it with conditions? What do you want to do? >> So, it sounds like we'll need conditions. So, we'll have to figure out what conditions we want to. >> Okay. So, let's let's start. What what are the So we have what Jay can we >> so um so submittal of the changes to NHDS for the um AOT um satisfactory resolution of the comments in the letter from the town's consulting engineer um ZBA approval of the proposed uh ground sign and then whatever you want to do with the candy canes candy canes. in. Candy canes out. >> I'm going to recommend that they be out, but it's up to the
056board. What you guys want to do? >> I agree. >> Okay. Anybody else? Anything else? >> They don't really serve a functional purpose for me. >> I don't care either way on the candy cans. So, >> okay. So, I don't think we're going to go with the candy cans then. Um, anything else? Um I think we do do need to I mean obviously uh technical review committee the best management practices uh the letter >> yes >> town I think that should be >> and the on&m plan was noted um plan as a condition of the approval I think that's important because I know that um you know the storm water management practices >> and the standard conditions >> standard conditions >> did you want a letter from a technical review committee >> I think that
057would be appropriate >> okay >> given the circumstances just so that we have it for the record >> and at least they have something on record that says this is what they their findings >> and on the AOT letter um can you address can you just mention it's a June 30th date 25 >> June 30th date >> that's the date of the letter >> the date of the letter for the okay >> the request for more information >> okay more information okay anything else. >> Oh, Luke, sorry. >> Yeah, there was one thing I talked to Jim about adding on sheet 18. There's a there's a note about doing a report to dees if they disturb more than five acres. They have to hire their own inspector to go out and check erosion control stuff.
058And they send an email to dees. And my recommendation would be to just add a note to copy the email to planning board can distribute it to whoever needs to know in the town road agent. >> Okay. >> Fair enough. >> Then then the trees part of the route three a widening the the plans that were submitted for the widening were kind of really limited to the roadway itself. But if you look out there, it's very attractive. I mean, the place is extraordinarily wellkept and I and I think one of the storm water management areas is going to wipe out a good portion of those maple trees. >> Okay. >> How would you phrase that as a condition? Well, I'd say it's just, you know, you're still open for review comments on that because it
059was never addressed in the highway plans, the GPI plans. All I showed was this is the easement we need for the storm area and and the existing condition did not show the trees there. >> So, is that something that this they have would have to present to the state or >> I don't think the state cares >> really. It's off not on their property. It's off site, you know, >> been there. But >> okay, >> it maybe it's going to be addressed in the easement language >> or signing off on the easement. >> Okay. >> But it is, you know, you get concerned about landscaping right now. It's attractive out there. >> Okay. >> Just chop half those trees down. >> It's going to make a difference. Um I think we're going to have to
060make um you know obviously part of the condition that language or language be approved by or look reviewed by town council. Would that be something that would >> I I would I that would have to have been a condition of approval. What we could >> the original plan, right? Yeah. >> Okay. >> We could certainly reaffirm that. >> Just Yeah. Well, the original plan didn't have the whiting yet, >> right? >> Okay. But well, if it didn't have a condition on easements, we could certainly have that now. So, I think satisfactory review and approval language by town council. Anything else? >> Are there any other conditions from the prior um >> site plan approval that would need to be >> expressed in this car over everything that was in the prior approval that wasn't expressly
061changed here would still stand. So I mean yeah it would stay the same. >> Well with that AOT permit that um specifically that number seven on the AOT request for more information. They want to know who's going to maintain those drainage structures that are on private property. And I think Jim had mentioned he has a lot of input at his desk to go over to see who's going to be doing that. >> Is it necessary for us to add a condition for the maintenance plan to be >> Well, that was a that was a question that um New Hampshire dees had provide documentation from the town or state on who will be maintaining >> and that was Lou also raised the So that's going to have to be provided, >> right? >> And that should
062include those off sites as well. >> Would that be addressed by the um condition of the addressing concerns from the town engineer? >> My comments here were strictly for the site plan, not the 3A widening. >> The state asked for the same thing, 3A widening, >> so we could clarify that we wanted for both. Anything else? >> Does someone want to make a motion? So looking at the my list of the conditions we've discussed um >> the candy cane's removement plan was the conditions prior >> right so that was >> so that can be carried over >> doesn't need to be explicitly addressed here >> the standard conditions of approval obviously part of the prior one we don't have to address that either so we had variance from the ZBA for the proposed road sign
063uh addressing all concerns from our town engineer. Um, submittal of the we discussed submittal of the changes to New Hampshire dees for the was it the AOT >> for the AOT and yes >> yeah for the alteration train permit um satisfactory review and approval of ease by town council was it >> including the offsite >> including off-site changes >> um all conditions of approval from the original site plan. >> I think you probably would want to have it as a condition that the um I'm calling them the candy canes that the plans are amended to remove them from the plan. You know, that the plans are amended to remove those because they are in the plan set now. >> Were they not in the plans that for the original? >> They weren't in final ones
064before, but what you had in the plans that you have in front of you now, they're in. So, you just want to be clear that if you don't want them that they come out. >> So would that be called exclusion of the >> what would be the proper >> just that they be I would just said that the uh plans be amended to eliminate >> seen part of the approved plan before but >> I'm forgetting the term that was used >> let's use the most proper term for waves >> let me scoot down it's in here >> the synergy waves >> my No, I got through it. >> Mobile >> synergy wave. >> The amended >> and then uh submitt would will we need a separate one for sub maintenance plan for both the on-site
065and off-site um changes? >> Say that again. >> Drainage. Would it be a know of a maintenance plan for um the on-site and off-site drainage >> operation and maintenance plan. Yeah, I would say I would be explicit because Lou said his letter does not include the offsites. So uh for the on-site and off-site um what will we consider those the changes or the um the drainage? >> Uh it's the operation and maintenance plan for um both on-site and off-site drainage systems >> PP developed. >> Okay. Uh unless someone else would like to make the motion. I have >> I think you have great name great notes shar conditions here >> I make sure to include loose comments >> yes >> and the TRC letter and the DOT >> and the TRC >> Dical review committee
066>> so we want a specific one for the technical uh addressing concerns of the technical review or a a reviewer are there already concerns or are they going to give it a final review >> do you know J >> are there already concerns or are they going to give it a final review the technical review >> I I don't think there were any concerns They looked at it last >> a final review by the technical review committee. >> I think that was the final review. >> I think they're going to submit a document actually submit a letter right >> now. Um Jay had mentioned that the previous plan would still be in place. Um Lou had mentioned that the Warren Street drawings were in the previous plan but not in this plan. Do we need
067them in this plan? The the um architectural showing >> there 11 sheets that were in there like perspectives from the distance looking different but they were just in the set and when I looked to compare I went >> there's something missing here >> so that was missing now I don't know if you really want them in there or not that's the question the approved set >> yeah um >> were they part of the original >> plan are they are they being affected by the amendment So I wouldn't >> I sense >> um so what would the proper um condition be for the technical review committee concerns or review? >> What would the technical what so do we need? >> They didn't have any concerns. >> So they should submit a letter to this a receipt
068of a letter from the technology committee. So it would be a received of a letter from the technical review committee specifying that there are no concerns. >> Correct. >> And any other ones like I think you mentioned two after I listed them earlier >> the DOT permit issued. >> So that's Yeah, that's from the original, right? >> Yeah, that's that's still >> Yeah. And that's still in there. That's under the standard conditions. And you mentioned um satisfactory resolution of any issues raised in the town's consulting engineers letter. >> Yeah. I just I told him about >> now what about the maple trees in the drainage area? Um is consider is that a consideration or should have be looked at what how do you want to say that? Like I'm assuming um if if those trees
069were planted by uh Rick that I'm assuming he's going to do something about it whether or not we require him to or not. >> Well, the question is did they stay or are they going to be taken out because the the drainage basin has to go there? >> The plans as shown do not depict these trees. So >> yeah. >> Okay. >> Kind of go out there eyeball it and look at the plans. And I looked at it and I went, "Yeah, there's some of these that are got to be." >> You think it was oversight or just lack of drawing in the plans? >> I don't think the state cared. >> It feels like, you know, >> are they town right away or are they in the conservation? >> They're on private property. >>
070It feels like that might be an issue, but I'm not sure it's related to the changes that are proposed for this cycling. >> Yeah. It's part of the concern. That's >> No, I understand. >> So, should there be a condition that um we carry forward conditions from the prior um from the original site plan >> that are not Yeah. that are not affected by the amendment. could just make it clear that all conditions you know um >> of the previous approval not specifically amended herein remain in effect. The waiverss granted previously remain in effect. The variances and special exceptions that were previously granted remain in effect. The offsites remain in effect. So all of those things remain in effect. It's it's really just what's specifically changed >> in the proposed amended plan. So um conditions
071and what what else carries forward should be explicitly mentioned? >> I mean it's really any conditions or you know um you know any aspects of the previously approved plan that aren't specifically amended herein remain in effect. >> Anything not inconsistent with the >> in terms of the storm water. Do we just want to mention that you know compliance with is it amendment D or of our regulations? >> They'll be getting a letter from the town with a cover letter. >> Okay. >> Explaining the um EPA MS4 and a link to the storm water appendix D. I'll send that to and two applicates. Anything else? >> Should I review this one more time before we make the >> You're going to certainly do that. >> So, variance from the ZBA for the proposed road sign addressing
072all concerns from our town engineer Lou. Um, submittal of changes to NHDS for the alteration terrain permit. uh satisfactory review and approval of easements by town council including off-site changes. Uh all u plans to be uh the plans to be amended to eliminate the mobile synergy waves. Smell of an operation and maintenance plan for the onsite and off-site drainage systems. of a letter from the technical review committee specifying that there are no concerns and uh all aspects uh all conditions and aspects from the original approval or main effect uh for um change for everything not explicitly changed or uh amended in this plan. >> Okay. So you entertain that as a motion? >> Uh I will do that. So, um, so I'll make a motion to conditionally approve the, uh, amendment to the site plan
073for, uh, the gas station convenience store at taps map 22 lot 11 522 Charles Bankraftoft Highway um with the uh conditions that were just discussed. >> Okay. All right. Um anybody have any other questions or I should say do we have a motion. Do we have a second? >> I'll second Jar's motion by Jeremy. Any further discussion? Any questions? Anything else you want to address? We take a vote. All right, we'll take a vote. All those in favor of the motion uh as to the amendment to the gas station convenience store at tax map 22 lot 11522 Charles Bankrock Highway with conditions as so stated. Um please signify by saying I. >> I. >> Those opposed? Anybody abstaining? All right. Motion passes. 6 0. >> Thank you. >> Okay. >> Good evening. Thank you. >>
074Think I should email >> I definitely would. >> Yep. >> Where should I send that to? >> We'll get Joan and get also to the uh secretary. The guy doesn't know >> and also you can CC the secretary. I think I got them all, but his email. Yeah, send his email. >> There's a lot of them. >> Okay, moving on. Um, thank you Lou for your help. Um, planning board budget 2026. I last meeting we uh passed around the budget for um 2026 for the Lville Planning Board. My understanding is um that budgets are going coming up. They're going to be reviewed or have to be submitted by >> it's due July 28th. >> July 28th. Um and I believe they're going to have hearings starting in August. >> Then I think your hearing is
075I think >> August 11th. >> 11th. That sounds about >> um did anybody have any questions about the budget? Any concerns? Um I mean I think I don't think there's a a lot that change, but if anybody has any questions, certainly this is the opportunity. Um, >> good to see you. >> Yeah, to cut or or grow. It's a lean budget. >> Yeah, >> looks like it's defensible. We can certainly take it to the budget committee and say this is what we need to our duties. >> Okay. Um, so if there's no issues with it, then that's what it'll be. Um, going forward, I guess we'll let um the town administrator know um that I guess we don't have any issues with it >> and um we can we'll move forward with it and um
076submit it as proposal. >> Joan, do uh do you want us to send the I guess we really don't have any issues with the uh the budget. can just send it to Kim and >> please. >> All right. Uh, moving on. Committee reports. Any reports from any committees? I guess I'll start with economic development chairman. >> Sure. >> Uh, so as I mentioned last meeting, um, we had a good meeting a month ago with the economic development committee and they tasked me with asking you guys any thoughts you have that might help us streamline the process for development in town. um or as comments in general as far as the path we're currently going down. So, if any of you have asked at all, please let me know as soon as possible. Uh our next
077meeting is going to be on I believe it is, yep, July 30th at 6:30, uh right here. And that's all I have for right now. Uh also, I guess last time working on a rough draft of a proposal for the board of selectment at this current time. So, yeah. >> Okay. Um Jay, anything um from economic or NRPC? >> Uh no, nothing yet. We uh executive committee decided to take July off. A lot of folks are doing which is very nice. >> Next executive committee meeting will be in August and we'll commission in September. >> Okay. Very good. Um I attended the lower Marramac Local River Advisory Committee meeting um a couple weeks ago. um looks like they're going to try to attempt to make it a consistent, you know, every fourth Thursday of the
078month. So, um I think our next meeting is going to be the fourth Thursday in August and we're going to see if we can kind of revive some of that. Um of the committee um making more of an effort to have more meetings. Um I think we we kind of shied away from that and I think we're trying to come back. So, so there's a lot of stuff, new stuff with that and I think um should be interesting. We'll definitely keep you posted on what's going on with that. Um conservation commission meeting was last uh Thursday uh here in town hall um put there. Um and the capital improvement committee is meeting August 4th. Um, and I guess we're going to see uh I guess by that time there should be some uh submissions from
079department heads and uh boards and so forth. So looking to see what's going to happen there. And I think that is all I have for committee reports. Approval of the July 1st, 2025 minutes today. We have opportunity to take a look at those. Have any questions, comments? concerns. >> I didn't see anything except for a minor grammatical thing which is not worth changing. >> Okay. >> Call the order. You called the meeting to order according to the minutes. That was >> um It says you were Oh, yeah. It says that the chair was in attendance. So, >> yeah, you were in I was here. Yeah. For that meeting. >> You did that for that meeting? Yeah. >> Yeah. >> So, should that say should that say Michael called it? >> Correct. >> Yeah. Say chair
080Michael. >> Anybody want to entertain a motion to approve them? >> Sure. >> Okay. >> I'll make a motion to approve the July 1 minutes of the Lfield Planning Board per the addendum that Joan is going to make. >> Okay. I have a motion by Jeremy. Do I have a second? >> Second. >> Um, any further discussion on minutes? I will take a vote. All those in favor of approval of the July 1st, 2025 minutes, please signify by saying I. >> I. >> Those opposed, abstained. Motion passes 6 0. >> Any other business this evening? Joan, do you have anything? >> Um, well, yes, Jay is not going to be here August 5th, uh, the next meeting. So, >> realize I'm going to be at a conference. >> Okay. >> Do you want to move
081the hearing to August 5th? I think it's the 15th. >> 19th. >> Oh, the public hearing for uh >> there objection to moving. >> Does anybody have any objection to that? >> And then I have a um a lot adjustment that I'm I'm sure they they wouldn't be opposed to moving a couple weeks to August 19th. >> Okay. >> So then there wouldn't be anything on August 5th. >> So I think for the public hearing, we do have to take a motion to move it. dates time certain. So, anyone want to entertain that motion to move it to the 19th? >> So, moved. >> Motion by Jeremy, second. >> Second by Travis. Any further discussion? All those in favor of moving um the public hearing um to August 19th. Please signify by saying I. >>
082I. Those opposed, abstained. Motion passes 600. >> Okay. >> And then so >> you can take off. >> Yeah. So, what? I'm sorry. >> Do you approve of that? It would take the fifth off. >> Oh, you're gonna Okay. >> Outline one also. >> Yeah. I have no problem moving >> moving that one. Yeah. Um, so you you're not going to have uh a meeting in August. Is that what you're saying? >> It's up to you. >> We don't do we have any business? >> No. >> Oh, okay. Does anyone object? >> I'm feeling very moved. >> So, >> what's that? >> I'm feeling very moved to not have a meeting that day. >> Okay. All right. So, I guess we'll take it. >> I enjoy the free air conditioning. >> Yes. Enough will be
083good. >> All right. So, you guys get a vacation, a little mini vacation. >> I just have um comments from Kim Kleiner regarding the um hearing. So, if you want to pass those around, that would be good. I put them on the um I put them on the portal for I did send an email, but they have a hard copy. And that's all I had. >> Okay. So, great. We'll take a look at these and certainly address them. >> She's on my birthday. >> These So, these do address um the changes for the um things that we have a public hearing about, right? >> Yeah. So we can take it in as testimony for the public hearing and address them. >> Okay. >> At that time. >> Perfect. >> If we need to make any
084changes, that will mean we'll have to have a second public hearing. >> If we make any changes, yeah, some of them are just questions. So, but if they result in changes, then yes, we would have to make a have a second. >> Hopefully, if the wording is just weird, then we can make a non sub substantive change. >> If it's just, you know, clarification, not changing the substance. Yes. We've certainly had regulations proposed where we've had several changes and right >> public hearing. So that can happen. >> Yeah, that's what the public hearings are partially for. >> Exactly. >> Yep. >> Anybody have anything else? Jay, do you have anything else? >> I do not. >> Anybody have anything else? >> I just had one quick question on the uh site plan like flowchart situation.
085I know last time someone flagged on the second page it says evaluate for LUCT if yes and we just weren't the >> Oh yeah and Kim and Kleiner actually sent an email um clarifying what that was. That was the um land use change tax. That's what it's the term is >> represent. Yeah. >> Yeah. And thank you to Kim for watching the meeting catching that we had that question and responding. >> That's awesome. >> That's what that someone's watching us. All right. Um, if there's nothing else this evening, uh, entertain a motion to, uh, adjourn. >> So moved. >> Okay. Motion by Travis. Do we have a second? >> Second by Jeremy. All those in favor, please signify saying I. I. >> Those opposed, abstain. Motion passes 600. So, it looks like we won't be
086meeting till the 19th of August. So enjoy your vacation. Many vacation. Um so we'll see you then.