School Board Meeting - 6/18/2025

001Please. LMS nurse counter repair for $1,500. And this is repairing broken counter in nurse's office the middle school. Once again, we were not able to get a updated quote. This is just like a regular countertop or is it like with cabinets underneath it or I think we're trying to get rid of the cabinets. It's like from whenever the school was first built. It is like you can't get to the the electrical outlet behind it and stuff like that. It's Well, you can, but it's takes some work. It's it's it's a mess of a counter. So, is this going to be a floating counter then? No, they're just going to simplify it and make it like just nicer. Like I don't know, just more efficient. Maybe that's the best way of describing it. It's broken in

002different aspects of it. Like it's kind of a mess. Bet you the gentleman who's doing all the GMS work could certainly do this too, right? Exactly. So I'll make that motion to do the L LMS nurse counter repair for 1500. Second motion by Mr. Plansky, second by Mr. Shoemaker. Additional discussion. All those in favor, please say I. I. Opposed 5. Before we get too far down the list, can we just take check in on like the items that we were bolding to make sure that we are keeping track of the things that would have been done? What the total is? I think about 10 something,000 107 5 056. So, so far has it been all of the things that we voted on? Yes. Yes. We're out again. Okay. We're out again. Yeah. Okay. get on

003that. I know for it's fine. It'll just randomly crash. We have it all recording. So, it will be posted. Yeah. Figures it's the one meeting that a lot of people watch. I know. They're like, "Okay." All right. Glad we got down to zero. It's probably because there's so much volume, right? So many hits tonight. 10 views. 10 views. That's what's crashing it. Yeah. Okay. the double digits did it pushed it over the edge. All right. Uh next up we have the LMS volleyball net replacement for $3,798. Uh this was a big discussion item during the budgeting process. Uh the original netting system is quite dated uh and has deteriorated to a point of no return. Yep. I will make a motion to uh to get this LMS volleyball net replaced for for the amount of

0043 798 second took it over for me. That's okay. I'm not a huge fan of that one. I'd like to see what else we're going to spend money on before we do everything. No, I'm a big fan of this one. All right. Motion by myself, Mr. B Mr. Shoemaker. All those in favor, please say I. I. Opposed? 5-0. This is a bold. I think it has to. we weren't would we even be able to play or host games next year with our current I was under the impression we would not I don't think so. Yeah. Like that the referees were the ones who would be. Yeah. So we'd be gatoring a lot of kids to the ambulances. Watch out. Okay. Can we do these two together? Yeah. I remember there was an issue with So

005I can speak to this sat on the side. Yep. So, it just happened to be Sophia's eighth grade class was in the woods the day they did the Alice drill. Um, they were out there for science for some reason and they had no idea what was going on. Yeah. They did not even hear or know the Alice drill was happening and then they had to walk towards the building and again the police are there and then they had to walk back and it just ended up being one of those areas just the loudspeaker misses from where they so it needed that extra speaker. So, and I think they had the same problem at GMS in one GMS on the on the kind of if you're looking at the school the front right hand corner by

006the street. Yeah, because I've been there too and you can't hear anything. Can't hear anything. Yeah. I don't know where teachers have the the the radios though. I mean, shouldn't they be aware through other communication devices? Well, the other thing too is like if you have people that are outside the building, you don't want them coming into the building. Yeah. If there's the blue lights don't show up. They should. So, a couple things. Not every teacher has their own radio. No. But if a teacher is going out to do something in the woods, they should grab a radio. Like that's why the schools offices have probably like three or four extra radios for these type of things. So, you know, if a science teacher is going out to take a walk in the woods to

007examine or whatever they're doing, they should stop by the office, grab a radio so in the event something happens, they can hear the action on the radio. Well, and I think maybe one of the problems is during best a lot of classes go out for walks and there may not be enough radios. I don't know about that. Um, but it also I mean if we're talking worst case scenarios, the people radioing might not be able to radio, right? So like that's that's kind of and you know, I don't know with the PA systems, if you have it working in one half of the building, it should work on the other half. So yeah. No, I I see this as a safety need. Um, so I think this is necessary. I'll make the motion to approve

008J and the LMSPA horn, each of them with a cost of $1,987.50. Second. Okay, we have a motion by Miss Ames, second by Mr. Shoemaker. Additional discussion. All those in favor, please say I. I. I. Opposed? Abstained. 5 Z. Curious about this one. This one was late because we watched everything unfold in the last two weeks and uh so let's explain it. So this is additional folding chairs for GMS and LMS. And this is 200 chairs appears to be at each school. Each school. This would allow each school to have their own set of folding chairs. So we're not driving folding chairs around the district. Right. It's kind of bonkers that we're driving folding chairs to set up for graduations, for eighth grade nights, for fourth grade promotions, like all this stuff around all the

009buildings, right? Again, I mean, I left this as a priority one. Maybe it's not a priority one, but just like it was maddening to watch in the past week. So, um Well, that's custodial time that or time that could have been used, facility time on a million other things. Yes. And I know this isn't that big of a deal cuz everyone's sitting in the seats, but it it kind of drove me nuts that the seats weren't all the same at graduation. And maybe I'm like one of the few people who like notices those things. This is like my crazy like planning graduation. Little OCD over there. Yeah. Um so, and that's because we're sharing all the chairs, you know, and like we're dragging up the GMS ones um because they were in the best shape,

010you know, and not using others. So, yeah. Sorry, I'm crazy. I know. Got it. This is not a priority for me for 7,200 bucks. I mean, I would leave it maybe to the end to see where we're at. That's fine. Me, too. And I think we also potentially have a storage issue at the building. So, where are we going to put all these things? Well, the the new ones. So, what we would kind of target is the ones that the PTO got for GMS that are like take up like probably I would say like a third of the space that the old ones did. the way that these plastic like they're higher quality plastic but they stack really nicely and easily. So if you can think of those metal folding ones that's essentially what they

011got rid of and it takes up about a third of the space. So GMS at least has the space because they have gotten rid of those other ones or some of those other ones that they're they've put away way some of those other ones. Elms I'm not as sure where we would put them but we would we would find the the answer to that. I mean, and it looks like it's only a single chair dolly, right? Because the quote only has two chair dollies, right? So, it's a single dolly per school, single rack, and if I look at the ratchet strap, you're looking at a 15 foot long ratchet strap. So, you're looking at 15 by, you know, two feet. Yeah. I mean, I I I would be fine with this, but I agree moving

012it down until we've done a few of the other things. Okay, that one gets tabled. um ropes course. So, so you don't have the quote there. We have it in an email. We just couldn't figure out how to link it because we've been going Ryan. I get the name right. Ryan Ryan. Yeah. Going with Ryan from Wingspeed. I keep want to call him Jason. Ryan from from Wingspeed. He gave us a quote for $5,400 for the um removal of everything. And then um he's getting us a final quote for um the disposal of some of the related pieces um if he was going to take them away from us. Um so this 6600 we while we don't have that final amount for um the disposal piece of it, what the 6600 estimate is is what's

013in next year's budget, proposed budget for the ropes course stuff. Right? So, we've talked about applying that stuff in the FY26 budget for the removal of the ropes course. So, that's the estimate that we have here, but that's not in the default budget, right? It's not in the default budget. So, it' be another one of these things we'd have to find 6,600 bucks someplace else. Yeah. If we take stuff to the dump, not all of it. Not all of it. There's Hold on a minute, though. Right. because we have budgeted every year for ropes course work. What's been that budget number? That's the 6600. So there should be money in the default budget for ropes course for the insurance. Yes. Yeah. Oh, I see what you're saying. Yes. For thection. For the inspection and for

014that the equipment stuff. Yeah. So there is we can just use that. So we could use budgeted money out of the default budget for to cover this work. Correct. So I think we plan for that. Yeah, I think we do too because we specifically had that in the budget for that purpose. A board member thoughts. No, I would agree. I mean, if we got budgeted money and we're looking to get rid of it, I mean, we can spend that money this year and then we save the insurance cost. But I think you're going to have both of them is going to essentially it's going to wash itself out. Now in future years we won't have to budget for the insurance because there'll be no more ropes course but and you want to budget for those

015recurring right repair costs right so you'll save that in the proposed budget down the road. Yeah that that's what I was more thinking of not immediately next year but every year thereafter and this gives us a little bit potentially more to return to the taxpayers. Yep. Yep. That's true. Okay, Mr. Shoemaker, your thoughts? Good with it. Okay, so that one that one gets off. I'm going to delete it all together. Okay, that's just for simplicity. All right, GMS cameras for $5,75. We have L Well, we just cameras in general. We have GMS cameras for $5,75. We have LMS cameras for $8,600. We have CHS cameras for $4,985. Collectively between the three, $18,660. Uh these are cables and installation of additional cameras that were paid with grant funds. So if they're paid with grant funds, why

016are we talking about them in incumbrance? Great question that we asked ourselves. So we were able to secure the physical cameras. So, this was a safety grant that was gotten by the district prior last year, right? Before you guys came, before we got here, and it had to be spent up sometime this year, maybe December. Yes. End of December. And so, Chris went ahead and bought additional cameras because that fell under the parameters of SEG grant. He didn't want the money to go to waste. So, he's been sitting on these cameras and now is looking to install them and stuff. How how many cameras are we talking about here? And do we need this? Could we just hold them as cameras die and replace them then if we have enough coverage? I mean, that is

017something we could do as well. Yeah. Like unless unless we have a bunch of blind spots, I don't know. Yeah. And that that would be my only question is do we have an idea of where these things are going to go? Are they known blind spots? There are I I mean I I would trust the district to put them in places there are currently known blind spots. They don't have enough camera angles. to do it all. There are areas I mean obviously they would not be put into private areas um by any means but they would be for safety right seems it seems like a lot of money to put in and I don't know how many cameras we're talking about here um on the quotes I think it does have the number of cameras

018because the the camera um the cameras and the installation and cables are all missing. Um, so let me see for Driffin. Griffin. Yeah, or eight. Yeah. Eight at this whichever school this is. GMS. 12. Yeah. So for GMS I'm seeing 16 cameras plus plus licensing. Yeah. Yeah. And again, all we would be paying for is the installation. Right. Right. And the cable. The cable. The quote's 13,000, but the incumbrance is not. The incumbrance is 5,000. Five. Yeah. But if the encumbrance is 5,000 and the labor to install is 40 4,800 at GMS, why are we incumbring more? The 275 above it. 4,800 and then the 275. Thank you. So, we already have the licenses for all of this? Yeah. Yes. It was all paid for with that grant money. So, I mean, I I'm not

019sure why we wouldn't do this. I agree. So, I'll make a motion and I'll do it as one unless people want to go through it individually, but um to approve 5,75 for GMS camera installation, 8600 for LMS camera installation, 4,985 for CHS camera installation. Second motion by Miss A, second by Mr. Shoemaker. Additional discussion. I'm just not super comfortable with do we really need them. I know that there was some uh conversation about it in emergency management about blind spots. I remember there was something at the high school that was an issue and it was in a in kind of a known blind spot. I just don't know how many of those we have. Um so I I know there was an issue at LMS and it was in a known blind spot as well.

020So, I I do think it's no matter how many I I I think they're necessary. I like the fact that they were paid for with grants and this is simply the labor improvement put them in. We're not we're not funding the entire thing because if we don't do it, the cameras just just sit there. Y Okay. Uh all those in favor, please say I. I. I. Opposed, abstained. 5 radios. We have radios. More radios for 6,29247. So, we have two in the next year's budget of these. And we got an additional quote for additional radios because as the year kind of went on, and I'll just speak for myself, these is for me. You know, I would like my own radio in my office. So I we've just identified some people that might be beneficial

021if they have their own radio and Julie would be one of these people. You don't have one. We have one for the SAU. That's it. So it sits in the kind of common space that anyone can grab it, but um I I think I need a radio. I think all of you do. You think you rate a radio anyway? I usually take Lauren. Yeah. What's that? You certainly rate a radio. Yeah. I'll make a motion to approve the purchase of additional radios in the amount of $6,29247. Second. Motion and a second for radios. Additional discussion. All those in favor, please say I. I. I. Opposed. Stained. 5-0. Floor stripper. Didn't we put a floor stripper in this budget? I put in the proposed the proposed budget and then with default it doesn't happen. So the

022floor stripper uh just to remind those um who didn't follow along with the budget process or refreshing everyone. This is for $4,779. And this is to start to replace the floor strippers at each of the schools into an annual program over the next three years. So this will be the first of three years where we're replacing those. Yes. I think um I distinctly remember this conversation because I remember Dave Ross being asked the question about renting and I Googled it while we were talking about it and I think that the break even is like two years. It's like it was pretty much a no-brainer. And I think he wanted two, right? He wanted three. Three, but he was willing to go one a year. Yeah. So, what's the expected lifetime of these? Uh we've had

023the current ones a long time. I think it I think we've had them for like 10 years, right? They've been around older. Yeah. The break even was like portability of this to transit between the schools. It's okay. You can you can throw it up on the truck with a couple people lifting it up. I mean, it's not light, you know. I you know, I do think though when we're like talking about the chairs and stuff like that, we don't we're spending a lot of time or we're having we're paying people to spend a lot of time going back and forth. So, I do think it is something to consider. And that's a big piece with this as well is that this does not require all the chemicals and all the things that we're using now.

024So, there's no PFAS or anything like that. You don't have to wait for everything to dry and do multiple coats. There's so much money we're going to be saving on labor. Um, it's just going to be a lot more efficient process. No, I'm I'm I'm I'll go with I'm in favor of this. Just do we need to replace it every three years? No, you're not. if we're going to do an annual replacement one a year or is this just to get us three just to get us three new ones, right? Okay, good. Yeah. Yeah. Yeah, that's what Yeah. I mean, I guess we could see how they do lugging them back and forth. I mean, the other thing with lugging them back and forth is they're more exposed to potential damage. Yeah. I'll make a

025motion to approve the floor stripper for this one for LMS for $4,779. Second. Motion by the same. Second by Mr. Shoemaker. Discussion. All those in favor, please say I. I. I. Heidi, can you tell me where we are in money right now? 5. Sorry. Do you know where we are? How much we've spent so far? Yep. Um, let me add it up here because we did not do the folding chairs. You want me to bold camera? So, it's 151 minus the folding chairs. 144 560. That's the one. I haven't bolded the last few, but I can bold some of them. Sure. Old cameras and radios and stripper. Floor stripper. Should I say floor stripper? Did that happen during that did happen? Like, I'm sorry. Clarification. I was waiting. All right. Next up, in the panic

026doors, that's all. Next up, uh, back to Griffin. Uh, we have panic doors. Uh, this is for every exterior set of doors here. I don't think it is. I think it's just the No, it's just a nine closest to the street. Well, it's nine sets that Dan Mitchell identified as would be the most critical for him. But even from there, you know, we talked to him a little bit more. I think he has like two that are like if you're gonna do this I need right two right you know um the one by is it between the night right that one right there and then the calf set right um so um nine is like hey if we can do it yeah but it's a lot of money it's it's a lot I think it's

027a worthwhile thing and and maybe we can do less than nine yeah that's what I'm saying yeah so could we do half. Oh, I was going to say, can we go up to and then have him reassess? Because I'm picturing there's the there's the first grade wing near the old building near the 19 whatever building and then there is the cafeteria doors and then off of the cafeteria there is another set of doors right there that people can walk in next to the I think it's a special ed room right now. Yep. Um that would be three sets. And then the one on the back side that has a straight shot to to the to the street that's right. Yeah. So I mean we do four I mean I'm counting four right there. Yeah. Y

028I I agree. I I think that's half, right? Yep. Well, four and a half would be half. We're not going to do half. Yeah, but So one door would lock, the other door would be just kicked wide open. Can the quote be broken down like that? Well, I don't know. I was looking at the quote. I don't It doesn't seem to like be per door, right? But if you said, could you say right now the cost up to four sets of doors? Yes. And then we can get the We can get the number. Yes. Yeah. Because the calf might be a little bit more more. That might be why it's not a Yep. Okay. I'll make a motion to approve the GMS panic doors for the cost up to four sets of doors, the GMS

029exterior doors. Second. Motion from by myself, second by Mr. Shoemaker. Additional discussion. All those in favor, please say I. I. Opposed? Abstained. 5-0. That will obviously fluctuate the totals because we don't know about costs, right? Because there's programming and stuff they have to do. Yeah. To make it work. So, yeah. Yeah. But we do have a we do have a quote on that. So, I think it'd be pretty easy to probably get that amended to Yeah, we need Okay. Okay, next up, critical response mappings. This was something that the superintendent presented, was it at our last meeting or at one of our recent meetings for the mapping of the district in the schools in a grid type system uh supported by the police department and fire department um for $12,260. Can you just give me

030maybe a little bit more 100% because I wasn't there for that? Yeah. So, um went to this presentation put on by Hudson PD that a lot of different police departments, municipal groups were there. Um, essentially this group comes in and does the mapping that they do for essentially the military level where it's a common set of gridding that emergency personnel are used to using. So for example, and it's based upon true north and so a group could come in and say the issue is an A9, right? And everyone's got the same map because they provide all of these maps to all of your emergency personnel, whoever you want it to be. And then everyone can react to that situation because everyone has different code language for rather than saying, right, whatever. Or we might say

031like, hey, it's in the skills classroom where police might say, hey, it's in room 213 where fire might say, hey, it's in room A. Because they're using a window thing, A113. Right? You know, something like that. Well, then you have you have for smaller towns like ours definite mutual aid. Yeah. So, right. So, it was a great presentation. I do want to be upfront. There's a potential if you want to, you don't have to. You can do it in one shot and you just buy this. But if you wanted to pay a recurring cost of 560 for each of the schools, then they would update the mats if you had any any changes to your facility. Did we find out like if you just wanted to update like would they charge the full $12,000 again

032like if you didn't pay the 560 annually and like let's just say in four years you they were ky about it right so I think it's the level of like if we were to say renovate GMS and it became a completely different layout. Yeah that would be then I think we're better to pay the 560 recurring because something's going to change. Yeah. Yeah. I would propose that recurring bit in the budget process next year. Yeah. And then we can decide if that's something you want to I will also just say is I'm on the first responder team in my at my campus at work and we had an incident of where the immediate first aid responders that work in the buildings didn't know where the location was because the mapping was done in a way

033that is not consistent between buildings or is easy to find. So, I am all in favor for this. I'm appreciative of the safety aspects of this. I think what I'm having a hard time balancing on this one is the fact that small town, right, in our fire department and police department are fairly knowledgeable of our schools. Yeah. But it's the mutual aid thing, right? Like if we have an issue, we are absolutely needing help from surrounding towns. And I think when you start to have multiple departments, that's where it really becomes Hudson. That's a good point. may not know our buildings as well. I mean, I'm sure they know somewhat, but I thought it was fascinating when they're doing the presentation. Like, I never thought about the true north bit. Like, we always in schools

034refer to it from like the front entrance and then everything is mapped out from there, right? But if you're in a school that the front entrance may not, this is not true necessarily at Campbell, but a little bit with Griffin where it's not necessarily clear. Like, if you're coming from the outside, you almost think the 30s building is the main entrance, the Griffin like Oh, you do. That's why we had to put the sign. Yeah. Yeah. And so, you know, that that is um I think a component of this is that you're using a directional code for it all, not necessarily like I don't know use that was a homeland security thing several years ago because there wasn't a sign there. Yeah, that makes sense. Yeah. Yeah. Okay. Um we'll entertain a motion on this

035one. I'll make a motion to approve the critical response mapping for all three schools. uh at a cost of $12,260 and and uh yeah second motion by Mr. Dit, second by Mr. Shoemaker. Is that your first motion? Probably. Maybe. Congratulations. All gates have opened. This is a big one. We usually have balloons dropped down. I know, right? I get candy. Where's the confetti? little potty party poppers. All right. Uh, all those in favor, please signify by saying I. I. I. Opposed. Abstained. 5-0. I will also say that I'm taking my safety team at my building and saying, "No, I want signs in the hallways as to when you come into an intersection, where are you in that grid in that map?" I'd like to see a kind of a report of how all that gets

036mapped out. Yeah, happy to do it. Yeah. Um because it was a really cool presentation. So once it gets done, right, I'd like to see Yeah. the finished product. Yeah. I was gonna say they also do the fields, right? They do the grounds of they do the whole grounds. So they do that big one of they call I don't remember the exact terms but like a major and a minor essentially. So the major is your entire campus or whatever it is that you want from that big picture. So for a school it would be the fields and the building and everything connected to it. And then the minor is specifically kind of the school building itself and everything off of it. Okay. Next up, uh, LMS ball fields, weedkill, rotoill, and spread new diamond mix.

037So, this is one selfishly that I've asked the superintendent to add just in full disclosure. The softball field looks like this is the softball field and the baseball field uh for both. So, just uh to recap on this one, um if the board may recall, when we had the new school as a warrant article, the intention was for these ball fields to be repaced at or repositioned at the middle school, right? Um and for those ball fields to go away, the current ball fields, obviously, that didn't happen. So, now we're going to maintain the ball fields that we currently have. The ball fields that are there are pure cement. It's It's just that simple. Um, they haven't been maintained. Um, they're truly in very rough shape and they just need some love. They need some

038maintenance. They need some they need some new dirt. But in order to get some new diamond mix dirt on them, similar to what was applied at Dera last year, if you've been to Dera, they have new dirt on those fields. Similar to that, they need to be roto tilt. They need to be turned up. They need to be rekilled and then new dirt applied. So, it's just the diamond basically that they're doing. Just the infield diamonds. The diamond. Okay, I got you. Yeah, it's just the infield diamond for both. I mean, years ago when my kids were little, the little league did the softball field and maintain the the girls the softball field at the ele field and it was always fantastic. Yeah, but they did it. It's It just It just needs some TLC,

039right? Anybody play there now? The girls Yeah, the sports teams do. The LMS teams play there. They don't play it there. So, they've been splitting it between Dera and there, right? I think their playoff games were at Dera, but yeah, I mean, there's been plenty of times I go pick up my daughter from soccer practice, right? And LMS or GMS parking lot is packed full of people on those fields for games. So, I I can testify they are used. Andrew, I'll make the motion. So, uh, so I'll make a motion to approve the LMS ball fields work for $6,530. Second. Motion by myself, second by Mr. Shoemaker. Additional discussion. All those in favor, please say I. I. Opposed? 5 Z. Next up is GMS classroom carpet replacement for $1,800. This is carpet replacement cycle at

040$360 a classroom. Yep. So, this is some that we had to trim some of this because of the fall. So, this would be to do all of what we intended in the proposed budget for the carpeting. Yeah, I think we need to Those carpets are disgusting. Enough is my question. You ever sat um is it I mean, if you want to do every classroom in GMS, go for it because they're all going to need it. But the idea is to do one class per year. One grade, you mean? Sorry, one grade per year. Excuse me. Yeah. No, I just mean not one classroom, but one grade. One grade. Yeah. I'll make a motion to approve 1,800 for starting the carpet replacement cycle for GMS. Second. I'd like to amend that motion and uh increase that

041to $3,600. Whoa, big spender. Second. I'm fine with that. Mended motion by myself, second by Mr. Shoemaker. Look, I think there's um an opportunity to to fasttrack this a bit. Um, and given the need, I think it's just uh it's just time, you know. Are these this and the next few things something we could use at the trust fund for? It's not huge money, but it would allow some money to go back to the taxpayers. I don't know. It's a good question because I don't know if this fits the trust fund. I'm going to ask Julie to pull it up here. The definition, it's not a repair. I don't know if the carpet is a repair because it's a classroom carpet. It's not the carpeting of the floor, right? So you think of a classroom

042rug where the Okay. So it's like an area rug, right? Exactly. Yeah. The replacement room dividers. So that's in a special ed classroom and they're kind of making smaller workstations and they're maybe that could, but um building maintenance and I don't it's not a permanent structure so I don't know if it would qualify for that. Like if it was the car, like if it was this carpeting here, yes, I think it could come out of that. But and if it was a more permanent wall like that was dividing that room, yes, I think it could come out of repairs. But these are this is furniture essentially. Yeah, more furniture oriented, especially in light of the budget, the default budget for next year. I think this is a good use of our end of the year

043funds to um try and free up some money for next year for other necessary expenses that unfortunately we couldn't keep in there or that were not approved by the voters. Um so I I feel good about the next few expenses coming out of here. All right. Motion by myself that was seconded. All those in favor please say I. I. Opposed abstained 5 zero. The one and only very important item from Mr. Mitchell, the GMS replacement room divider for $2,400. I really should have put this as one form. I'm sorry, Dan. I'm going to I'm just going to make a motion to approve it. Yeah. Right. I mean, this was his number one priority. Yeah. Second. Motion by myself, second by Mr. Shoemaker. Does it warrant any additional discussion? No. All those in favor, please say

044I. I. I opposed. Abstained. 5-0. Is he going to burn the old one? Is it going to be like a bonfire? Look, that's If you go back to that disposal policy, it's going right in the dumpster. I was going to say maybe not a fire, just I think the fire department might have something on that, but maybe you can get an industrial wood chipper. Nice. All right, we have GMS classroom cabinets times three for 1,958.97. This is similar where we had to reduce some of it. I think we reduced it down to one uh because of the fall. So again, having done joint loss and visited all the classrooms um that that they need the storage. There's so much particularly at GMS where they rotate through seasonal, you know, things that they have to have

045the storage on hand otherwise it just looks cluttered and frankly I think it's a safety hazard to trip over if it's not put away correctly. So, um, this to me is a also a need and it's part of the maintenance. So, I'll make a motion to approve the cabinet. $1,958.97, which is very specific for three GMS classroom cabinets. Second. Motion by the same, second by Mr. Shoemaker. Additional discussion. All those in favor, please say I. I. I. Opposed? Abstained. 5. Next up, LMS carpet for $9,56. Installing new carpet in the LMS music room. Now, now this is like this type of carpet. Now, your comment is relevant. So, again, I think anything we can do to give as much money as possible back to the taxpayer, we can use the other fund for again, it's

046not a huge amount of money. Yeah, I would say the next three would likely fall under that um trust fund if you want to utilize that. We have to have a hearing. Yeah, you'd have to do a hearing, but we could do that, you know, before the next board meeting July 9th. Or if we got Well, if we have a third meeting in No, because we still got to post it out um two weeks in advance. Two weeks. I guess my only my only comment would be, you know, big picture, we're talking about if we look at the on-site insight report, we're we're targeting being able to pay for a roof on the high school, and that's all we're targeting for with what we're asking to put away, which is already a stretch. So, I

047think we're so far behind on maintenance that I wonder if we're making a mistake to not try to capitalize on as many things because especially because we're constantly uh criticized for not maintaining things. I think the other side of that coin is the fact that we're going to have such a big underspend that we're gonna hear it about that's a that's a lot of money. It shouldn't you shouldn't spend at all. We have to give we have got to give 200,000 back. And I don't I can't keep track because some stuff is good enough. But well, I think when we we're probably 220,000 into this number, we are minus the panic doors, right? We are 171 and call it 3034. So yeah, we're 20 fiveish. So that's still 300 going back, right? Or we looking

048if we don't do anything else. If we don't do anything else, then there's still some more here to talk about, right? But I mean, I think I think targeting 200 back is a good number if it gets us through a lot of the maintenance stuff that we need to do. 200 was the budgeted amount, right, that was going to go back. Yeah. I just think we're we're I understand from both perspectives, but the uh there are going to be people who say, you know what, you had $800,000 left over and you spent it all. Right. I get it. But they're also going to say you don't maintain the schools. That 800,000 number though does not include what was warrant article. So you really have to only use the 500,000 590. So if they want to

049say yes, you're spending down 300 of the 500,000. I would say yes. But I would also say in part because we have a default budget next year. We are still giving back what we said we would. And honestly my bigger concern is about the fluctuation as we continue to give back large sums that makes the tax rate fluctuate so much. has been a big point of discussion this year, right? Because it's people can't you get a little back. You I'll be honest, people don't feel it when you give the little back. I mean, they complain about it and I I understand it completely, but it doesn't you don't feel it as much on your taxes when that little bit comes back versus when there's a big difference between the tax rate increase for year-over-year, you

050feel that more. So, um, I'm just mostly concerned about the fact that we're we're striving so hard to hit a roof replacement at CHS, but there are so many other things that we're not even We're not talking about a lot of that stuff yet. So, yeah, see both I see both sides of it. I'm just thinking of the optics. No, I I I agree. I agree with that. Yeah, understood. And I think it's like I said, I think it's a fair point. I think if if we weren't going to have that 200,000 to give back to the taxpayers, I would feel differently about how we're approaching this right now. Um, but I do feel like that's the amount that we've said that we're going to give back. And I think if we stick to that,

051we are committing to that. Um, and and 300,000 honestly given the long list of maintenance needs that our buildings need. I mean, it it's it's probably not enough to be honest, but it's the best we can do. And I think the one item that is still a big unknown that we're going to need to find money for and perhaps need to tap into that building account is the issues at CHS, which we don't have a quote for yet. So, I'd like to I'd like to think about I think there's also now we talked about this last meeting and you know working with Kevin Brown like doing something to that parking lot next year might tap into one of these funds too like when the timing is right with that because we're going to try to

052align that with when he's doing some work to help defay the cost. Yeah. A little bit, you know, a little bit here and there. So, we got to be ready to move on that when it's an appropriate time. that will save us money if we can align it with the work that he's doing and stuff. So, okay. I'll make a motion to approve LMS carpet, LMS refinish gym floor, LMS refinish stage floor. Uh the total between the three is 11,856. Second. Motion by myself, second by Mr. Shoemaker. Additional discussion. All those in favor, please say I. I opposed Sorry, I was in line with I was delayed. That carries 410. No, no, I was a I was a Oh, did you you were I know. Yeah, just making sure. You're good. All right. Okay. Um,

053next up is LMS cell phone cabinets. This has been kind of in the news recently, too. Yeah. I mean, like this law is going to pass. It is going to pass, right? Like, and I don't oppose it. No. Like cell phones are a problem. Um can I ask you them question? Yeah. Everybody has a locker at school. Yeah. The idea though is that they're just taking they're carrying their phones. I mean put it in your locker. Kids don't use their lockers like Yeah. Um lockers aren't used anymore. Yeah. It's weird since co is one of those things they got rid of using them since co and they just carry their stuff around with them. the idea of the cell phones still can go in the locker if the law it's it's going to depend on

054how the law reads though. the law reads that we have to secure them then I don't think the law is going to go to that I think the law is going to be vague but like great just what we need another vague not necessarily a bad thing because I think this is a tough thing to execute like I think everyone agrees a a vast majority of people agree that cell phones are harmful and distract from learning right but and I think the idea behind this cabinet Peter to answer your question is and while we're doing this at the middle school and not the high school is when the middle schoolers come in for first period or for home room whatever the thing is they're gonna the teachers going to watch them put it into the

055cabinet. It's going to be locked there stayed. So, it's not in a locker or a backpack where they could get access to it during the day or something like that. Like they're going to the bathroom, going to their locker real quick, undoing it, which was basically the highlight of the presentation was like they're that's what they're doing. They're leaving the classroom to go use their cell phones. Yeah. So, this gets them there secure. like if they're fumbling around in lockers and breaking and everything, this is like a tighter kind of thing for that. Um I I this is just one possible way to like we haven't seen the final law. We don't know what the true expectations on the school is going to be to enforce this ban, you know. Um there's other things like

056you yonder pouches are like going to be the rage. They're significantly more expensive than this solution, but they're also wild because it's like a fabric pouch. Yeah. But people are buying them left and right so they can charge. That's that's so much better. This is just like a an idea. Like when we were creating this list, this is something, you know, could we try this out at the middle school? High school is going to be different because they're older, right? They're more likely to follow rules. If that makes any sense. That's funny. Um, but you know, I've seen at the high school heard it right here. I I should a high school senior is more likely to follow the rule than a fifth grade kid. Um, but the high school like I've seen at the

057high school level the like um the shoe thing, right? The shoe thing behind the door where kids put their phone in at the beginning of the period and then take it out. The high school kids seem to be more responsive and able to be trusted in that type of model, right? And with high school kids, if I can defend their cell phone use just slightly, they actually have slightly more need for it. If they're picking up siblings, if they're working, they might have to actually check their phone during the day for various reasons and stuff like that. So this is one cabinet. No, this is 30 cabinets for all of LMS. So each room has their own cabinet. So we would need something similar or something else because the rule will apply at the high

058school level too. But I think that's where you can trust the high school because it's not like the law is not going to be they have to be locked up per se. Nope. They can't they can't have their they can't well we don't know what the law says. We don't know what the law is going to say. I don't think I think it's if they say bell to bell it's going to have to be put someplace put someplace right and left there and left. But I think high schoolers can be a little more. This is where I say they can be expected to fall a little bit cool a little bit more to like, hey, you're going to put it in the shoe pouch over here and like you're going to leave it and then

059you can get it at the end of the period probably. I don't know. The law I think is fascinating law and I think it comes from a really like honest good place and like I I'm not against it in any stretch of imagination. just the execution of it, like how we're going to like enforce it. I I just I I'm really curious how how this is going to go. Well, we'll need a policy when you have your second phone, your burner phone in your pocket because that's certainly that's going to happen. Absolutely is. I'm not like I'm not opposed to this. What the question mark I have is, is this the right solution to solve the problem? I that's a great question and I don't think we know yet. The Yonder pouches work well from

060the districts who use it, but they are uber expensive. Like they're $30 a pouch. Yeah. I'm not saying that's the right solution. You get one for each kid or something. You get one for each kid. So the kid comes in and it's like a magnet thing, right? Like so they put their pouch in and in the office or whoever your station is, they like do the magnet thing and it seals it, right? And then they can only get unse like at like a I don't know like a store it with clothes like that kind of magnetic thing. And the only way to get your phone back is the end of the day you have to go to someone who unseals it and then you can get your your phone back. But if you want it

061in every class now, you're going to have to the teacher's gonna somebody's gonna have to stand there and unlock everybody's I think on this idea and I think we should just hold off on this. I was going to suggest what if we were to put aside I I would say if 5525 is the more cheap solution and that's just one school. What if we were to put aside $7,500 to address cell phone use if the law passes? That way we're using end of the year money for it, but we can look into what other solutions are out there and investigate it a little more because yet this is one quote for one solution. I don't know that this is the right one that we go with and maybe somebody, you know, another school says, "Hey,

062have you tried this?" And that ends up being the better solution and it's $6,000 for high school and middle school and whatnot. So, I'm just curious if we put end of the year money aside, and if it's 5,000, then so be it. But end of the year money aside for the purpose of addressing the likelihood of this law coming, but we don't necessarily come up with a specific solution until later in the summer. Love that idea. I'd like that idea, too. Okay. I like that idea. What do you guys think is the right amount? Because I'll make the motion, but I just just do it 7500 and we're just earmarking it. Okay. I'll make a motion to earmark 7500 for the purpose of some type of cell phone storage or system if and when the

063new law passes New Hampshire um regarding students and cell phones in school. Second motion by Miss second by Mr. Shoemaker. additional discussion and I like the fact that gives us a little flexibility in the event that we need some type of solution to address something at the high school at least and on an immediate basis. Yeah. All those in favor please say I opposed staying 5. All right. We have a golf cart. I mean we're getting to lower priorities now. Lower priorities. Yeah, I was going to say, can I borrow priorities? Give me the keys. Our priorities. Um, yeah. So, we went away from the We had talked previously about a gator for athletics, but you know, we got the gator already for maintenance. And yes, they can coexist, but another set of wheels that

064we could use for athletics and others such as a golf course. This is the adjusted proposal here, and it would be an electric golf cart. So, the Gator was quoted closer to 20,000. Yeah. Holy mother. Nice jump, isn't it? From when we got it. Yeah. It's a nice gator, though. Not my area of expertise, but yes, sounds great. What about a mule? I mean, well, I'm not saying this maybe this is going to help or not help your decision. If we do get the golf cart, I will probably at least once drive it around each school like from Campbell just cuz in the roads just for no other reason that would be really Are you going to bring your radio? Yeah. It should work. Like I think we'd be in range. Going to die halfway

065down hill but he can plug it in LMS. I was going to say charms. Not yet. He can't. I was going to make the solar. No, the grid's online. Uh, okay. But the storage isn't there. Yeah, the storage isn't there. Yeah. I I was gonna say if a golf cart can last through five hours on a golf course, I'm sure it can drive, you know, between the three schools. I don't know about this one. Yeah, I don't know about this one either. What's the board What's the board's thoughts? I think it's I'm on the edge. I'm on the fence on this one because again, I do I do see the need for athletics when we host things to have something available if there's an injury or another circumstance. I mean, I think it's more than

066just an injury, too. I mean, I, you know, I don't know. I mean, we had two golf carts up at Bow, you know, for mainly athletics, but anyone could use them, right? and they got heavy use every single day as people are driving around to all the different events. I mean, athletics is the most prominent because if the 80s keeping track of this baseball game over here and then softball over there and then lacrosse now the campus at Campbell is a little bit more centered, right, like than the campus at Bow and stuff just as a comparison sake. But softball plays at Dar, right? Yeah. So like there there that's like kind of where CHS plays at CHS softball. Doesn't CHS softball play at DAR? I thought plays in the back corner. No, they have

067their own field at CHS. Yeah, they do in the back. It's kind of on the back of the football. That's Derek Pond. That's where the So is the gator that we have Do we have Dar is It's the one over. Okay. Come out of Campbell and take a right. The first That's Derek. So, do we have one gator right now? We have one and it's used by maintenance. It's used by maintenance. I think that was the that was the only thing that stuck out to me was that maintenance is trying to use it and so if athletics is using it, maintenance can't be using it at the time. I'm just more so like my concern is just making sure that our maintenance can efficiently work. Well, we have two gators. We have two. Yes, we

068still have two gators. Oh, okay. I thought we only had one. One's old, right? One's old, but it's still in use. Yeah. Okay. I remember Coach K riding around the grounds back in the day. All right. I I I'm probably not a yes on this one. Yeah, this year. That if we have two. I thought we only had one. All right. Um I'm not a yes either on this one. Sorry. Delete. Okay, that one drops. Um Discovery Education script subscription for 4,000. Yeah, I just want to kind of This is still uh this was up in the air, right? This is still up in the air for a long time. It's we haven't gotten clarity yet if the DOE is going to continue to cover this or not. And we're getting to the end of

069the year. So, we we have budgeted for it, but we couldn't keep it in the default. So, we kind of left it here for discussion point. we may we have a new commissioner so maybe this is going to stay you know it's been an effective tool for a number of schools you know um they seem to be a very strong partner for education in the state so if you had to ask me from an optimism standpoint I would say like yeah the DOE is probably going to work out a deal can we make a contingent can we approve it yeah I just don't know when that domino's going to fall so do we have a new commissioner yet or I thought I she's got to be approved the executive uh council would then be discounted

070for can we do it as a backup meaning that if it's not covered then we earmark the 4,000 for I mean is it a I guess my question is is it a tool that is used enough that it is worth the expense for us to pay for if it is not something that is going to be covered by the state it is definitely used I just don't know when that domino is going to fall like like just from like a practical standpoint usually when you encumber this type of stuff right you're going do it in the summer, like in that window before school starts up. And like if this lingers into next school year, like we could be carrying this encumbrance for like months and months, right? Like without a resolution to it, which we

071can do, but I just want it's it's like not like repairs, right? We're going to do the repair this summer, right? That's the point of it, right? And get it done. This I have no idea the time frame. Just in complete transparency. So if we encumber this money and then the DOE says they're going to pay for it. We don't even if we have to pay I guess even if we have to pay for it in August and in September they say they'll re will they could possibly reimburse us, right? Possibly. I'm not 100% sure how that's going to work. So that's that's the domino. Yeah, that's we're not sure. I don't know about this one. I mean I don't we have discovery money budgeted in our budget? We did in the proposed but it's

072not in the default. Uh we didn't have it the year before. Default. No, because we never had to pay for this discovery. We budgeted it for it as a contingency if we didn't get it back agreed, but when we went to the fall, you have to remove that contingency for it. So, so it's like this weird place. I don't I think if we're using the service enough that it's something that you're telling me as curriculum director is in need, then I think that we should have the money earmarked to cover it. If the state does not and if the state does cover it, then that money would go back to the taxpayers in the next fiscal year. In a perfect world, yes. Just like the timing of it, I'm just not certain of when that

073will occur. Is it something that we can just pay for it and if we get reimbursement, we get reimbursement? Is that how that we'd have to get clarity, right? Like if we were to buy it now because like some subscriptions were obviously renewing stuff as soon as the fiscal year starts, right? So July 1st something like uh was the one we just signed the contract on that we have the classes. Oh no. Well, that that's an example too, right? Any of these digital services, right? You just do your renewal service. It's in the budget. You go. Well, we can renew this service, but we're going to have to pay for it now. Now, if the state agrees to it, I would hope they would reimburse us, right? But I I don't know if that's a

074guarantee, but again, I would be hopeful that they would. I'm just saying if it's a service that we rely upon and use, it should be a budgeted service that we pay for. And then if it's a service that is valued by the state and you can have offsetting revenue to then that's how it should be accounted for. I would think so. Yeah. Yeah. But I just don't know 100%. You'd like you'd like to think the state doesn't say, "Oh, you already paid for it. We're not going to give you that money. Yeah. I mean, but it should be But my point is it should be a budgeted line item anyways and it shouldn't be just oh, we should wait and see if we get reimbursement for it. Yeah, I agree. Let's do it. Yeah. Again,

075if it's a we're being told it's a need, a tool that we use. Mhm. The teachers really started to use it. They use it the video discovery, science, writing. Um, they were really liking it a lot. I'll make a motion to approve. Second. Motion by myself, second by Miss. Additional discussion. You. All those in favor, please say I. I. I. Post. 5 Z. And again, if there's an opportunity to get it done. Y. All right. Uh, we'll do the next three together if that's okay. Uh we have GMS desks and chairs, LMS classroom tables, and LMS classroom chairs. Uh the three of them together are for a total of $13,064. These were in the the budget for the fall and then had to be and we reduced sections of it. Yeah. So the the desk

076and chairs for GMS, we had two classes in. We were so 44 total. we reduced it to default to one. So this is to make up that difference there to get to the second set. And then similar for the tables and chairs for LMS where we reduced it but then um because we were on a cycle right that we were doing so many a year. Yep. Don't have access anymore. Yeah. It says that I don't have access to the quote. Oh, which one? I know. Um, is this starting to have that relationship with that supplier that we talked about? John Leer, he was our guy, Bo, too. He's everyone's guy. He's the chair guy. He is the chair guy from Virgo. Um, let me get those ones back up. Wait, if I do Sorry, it's

077gonna take me a couple seconds to get the code up. Share a funny story that Jen told me while um you guys were talking about the yondro pouches. A student in another district bought the magnet that can open the pouches and was selling it for a dollar to open. That's funny. I said that I was like, how entrepreneurial business? Yeah, that's what you write your college essay on. I was going to say sixth grade entrepreneur day. Straight skip skip underground straight to Harvard Business School. I'll make a motion to approve $13,64 for desks and chairs at GMS and LMS. Second. Motion by myself, second by Mr. Shoemaker. All those in favor, please say I. I opposed. Stained 5. Last but not least, at least at the moment, uh, is CHS hallway painting. Yes, this has

078just been an annoyance of lots of people at CHS that the first floor is not the same color. Um, so this is on an estimate of labor and but it would be our own labor, but we're obviously not doing other things if they're painting the hallways. And then about a 100 gallons worth of paint to do the entire first floor in the stairwells associated with it at about 50 u $50 per paint can. Do we have like a I mean paint is one of those things that should be on a cycle, right? Like we should be cycling. Yeah. Like we have a small amount every year that's in it for a lot of it touchups and like maybe a couple classrooms. This would be an attempt to just I mean it's the last thing on

079our list because it's the last thing. I guess what my question though is is like I don't love the qualification that it's to make them all one color. I think if if the qualification was we need to be on a cycle to just keep things you know fresh then that makes more sense to me. But well yeah so if someone's twitching because of two colors I mean I guess I'm not necessar I'm with you man. Unless it needs really needs to be painted, I don't doesn't matter what color it is. Yeah. So, with that, I agree with that, but $1,000 isn't going to cover like the first floor main hallway needs to get painted. Where you getting,000? $8,000,000, right? No, I'm But that's the whole first floor hallway. I'm just saying if you took that

080main hallway cuz enough dings and dents and all that other stuff needs to get painted, yearly budget of a,000 bucks isn't going to cover it. No, no. I get that. That's why I'm saying is this like if this is something where we say okay and this marks the beginning of our cycle of you know we got to do however much each I think two things one we put it last on the list because it's last on the list right like this isn't like something we have to have it is something that when you're in that building every single day drives you nuts right and lots of people but the hallways are fine right we do need to develop a legitimate for lots of things, paint included, legitimate cycles that we stick to that we systematically

081work our way around these buildings to do things such as painting, right? Where we're going to paint, you know, this set of the first floor and these rooms associated with them, and then the next summer you're going to do this set of the building, these floors associated with it, so on and so forth. We don't have that in a lot of aspects in this district of those type of we'll just call them maintenance plans, you know, like Joe's kind of like just stay on top of it plans, triage at this point. Yeah. And it's just like what is has to get done and that's what gets gets done, right? So, we do need to develop those plans. This is last on the list to give you an idea of like what the first floor would

082do. Like you can I understand if you wrote it down, it's fine. Um, I wanted to be transparent that like what we hear all the time is like these are two different colors, right? Like Yeah. No, I get that. And I I I come back to the chairs. I see more of a purpose for the folding chairs than I do for agreed painting. So, and those are about the same price. So, to me, we didn't vote on the chairs. We kind of shoved it pushed it down and tabled that one. I mean, if I I guess I can't get on board with painting, but I I might be able to get on board with chairs. I'm going to call him boat on the painting. It drives me nuts, too. I'll make a motion to Who's

083with me? Second. Oh boy, you got to win. Motion by myself. Second by Mr. Dit, are you actually gonna vote in favor of this? Totally. It's OCD, man. It's not. It is legit two different colors and it's like somebody just didn't want to stand on the ladder. That is exactly why it's not Can we Okay, but can So, these have not been painted. Is it safe to assume this hallway has not been painted ever other than touch-up? I'm sure it's been touched up, but like I can't imagine that someone left that, right? Like that was probably the I don't know. Is that the original paint job? I didn't even notice it was two different colors. Oh, it's Oh, now you're going to notice. No, I'm never noticed. What I heard was that the company that

084did the painting, whoever painted it, they didn't they didn't want them to get on a ladder, which I don't understand. That's what you get for a bottom basement. Is um can can we if if I I could get behind this if if this marks the start of of a routine, right? like if if we are going to need the superintendent is going to commit to putting together a routine and a maintenance plan and come to us every year with some type of painting proposal. Okay, finally here we go. Motion and a second. All those in favor, please say I. I. Opposed. Sorry, I can't do it. And I'm pretty anal, too. I think that carries 32. Does carry 32. I will say that that maintenance plan and that maintenance cycle would be a perfect subject

085for the FIC. It'd be a great cycle. It'd be great. That's what I want to talk about in those meetings. Are we going back to the chair? So, we're going to go back to the chairs. Yes. So, the chair, just to refresh my memory on the chairs, we are bringing those between schools. Where is it? Because no school has enough for all of their end of the year event. We'll just use end of the year events. There's other ones like referencing end of the year events. No school has enough just for theirs. No fear. So we share chairs. Now that chair, sure, but you know Dave and Joe and whoever else is helping them have to load all those chairs up in the truck, drive them. That's my I mean that's my concern with this

086is that we're wasting time. We're wasting time and potentially damaging things. It's damage. the damage to these things when they are being moved around between. You know, at one point we were told as a PTO to stop moving the kitchen, the uh the tables, the dining tables back and forth to the gym because it was doing too much damage from just rolling them down the from closing them up, rolling them down the hallway and back. Um I could see the same thing happening even with plastic or folding chairs, you know. I guess my question is, is this something that can wait until next year? I mean, anything can wait like we're doing it now. And how much? Um I I know the PTO, to your point, funded some replacement. Yeah. What did they fund? How

087much? Like they bought a whole b I don't know the number. I'd have to check with Dan, but I know they bought at GMS a whole bunch of these black folding chairs. Maybe 200. Like I don't quote me on that number, but they bought a whole bunch of them for why do we need more? Because this will give my understanding is it gives everyone enough for their event to have all the chairs, right? But what you're thinking is GMS wouldn't need the chairs. They've got 200 chairs, correct? But they need more than But they have 440 something students. So they need like But when do they ever set up 400 chairs? I don't know. That's a good question. All the kids sit on the floor. That is true. Um did they have set up for

088I can I mean if we want to not do this right now that's fine and we can get some more answers because this was a late ad to like last week as we were watching all this stuff unfold right so we can think about this a little bit more and either in the budget process or you know next June I'm not opposed to it but I also don't want us to have another meeting next week just for the purpose of folding chairs that's what I mean we can so look we we can hold off and then maybe Like as we're talking about this publicly, the PTO was so generous to help us this year with this, you know, if if anyone's looking for something that would be a generous help for us next year, maybe

089this being very well connected to PTO, full disclosure, right? I know LMS PTO is not as well funded as GMS PTO. So I I don't know that there will be an appetite, right, for that. And and maybe it's not PTO, right? like as we look at other things, this could be an avenue for fundraising that we could do to kind of take care of this this through different groups and stuff like that. So, but I wanted we wanted to put some of this stuff out here as like, hey, we noticed this. We didn't put this out here, but I'm going to like float it maybe for a year from now. Um, the ramps to the staging, all of the staging and the ramps for, you know, the CHS graduation there are all original, which means

090those things are 25 years old. They're not going to last forever either, you know. They're fine for now. No, the staging for like you pictured CHS graduation like that red stage and the ramps going up. I'm thinking in the in the Yeah. Yeah. No, not the Well, that's a whole other conversation, but for that like those are 25 years old and they're okay, but they're not going to last another 25 years, right? Like so that is something down the road we may want to look at. Talk to me in 20 after the roof is done. Yeah. So, like I said, I don't want to have another meeting next week just for chairs, but I am going to throw out this thought and I'm just putting it out there. I'm not going to count, but I

091would say 90% of these asks and approvals were for GMS and LMS. I don't see many beyond the hallway painting and the camera installation for CHS. And I say that only because my understanding is that the auditorium still is in need of additional work and is still in need of um some updates there in maintenance needs. And so my question would be um maybe speaking with the new principal andor um other people there. Are there needs we're missing from CHS here? Because we did just do a lot for GMS and LMS. I think it's a fair question and I think there are I let's talk about the autumn example. There is stuff that needs to be done in that auditorium but and we have some ideas through various people but that's big money that we

092need a real good plan about right like and I think that is something with the new principal and with our performing arts people that we work on that and develop a real real plan for because didn't we do a lot last year for CHD auditorium you did some we did some friends of performing arts did a lot themselves like they took the sales ticket money from the Wizard of Oz and from the productions that they did and They put a lot back into it. If you look at just off the top of my head, the lighting, well, the lighting's okay in there, but some of the chair re refurbishing that you're going to need to do there, some of the carpet refurbishing that you're going to need to do there. Those are going to be

093pretty big ticket items, you know, that that um you want probably a multi-year plan to kind of tackle all that type of stuff. And again, I'm not trying to create issues or whatnot. I just sitting here looking at this going that's an awful lot of GMS and LMS stuff and maybe that's where the need is this year and I'm okay with that but there you know I would be surprised if there wasn't some of those you know I I think to tie back to an air earlier agenda item we are trying to focus on that hallway from a facility standpoint this summer and like make a better use of that space. Um, so I think from like a facility standpoint at G at CHS, that's like and I kind of where our focus is a

094little bit right now. Um, just because we got all those new new equipment from Courier or you know donated equipment from Courier and stuff like that when Yep. those rooms need to to be efficiently used. So I think that's where some of the energy is and I think also just to be frank it's the reality of having that transition in that building, right? like that's, you know, I think that Jake's a great guy, but he's not gonna lose breath over, you know, a place he's not gonna be next year, and the principal is not here yet really to dig into it. So, that's why I just didn't want to miss the opportunity to at least see if there was a need at CHS for a thing or two. And if not, then fine, then we

095recognize the fact that this year our end of year funds was more were more focused on GMS and LMS. And hopefully next year CHS will be able to have a a longer list or a higher priority on certain things. Well, we still haven't we still don't know what the cracks are going to cost, right? So, that's fun. Here you go, high school students. We'll fix your I'm going to delete folding chairs here. Is that okay? Yeah. Y So, do we have a total? Um, we got it. The total on this form accounts for all of that for the panic door. So, we'll have to adjust. This still says 68 for that. Yeah. So, we have to likely be a cheaper be a little less on the other sheet. Yeah. So, is the other sheet accurate?

096I'm good with that. So, 215 729 plus the 32 for the doors. Okay. I was going to say the 284 number just to as a wash for the cracks in the building as a placeholder. Yeah. And we might not get that in time for any of this. Just to be Yep. completely transparent. But cracks in the building that would be something that we could use building and repairs if we had to. Yeah. So with the $32,000 Thank you for adding that placeholder. It's 247729. Okay. I feel good about that number. Okay, that's an additional 50ish to the T. It splits the difference. There's 500,000 left, roughly 250. The other item I just want to make sure we talk about because I know it will come up on the budget committee uh is the field liner.

097Yeah. So, let's let's have a quick conversation about this because the field liner was an incumbrance last year. Yep. Uh we're in a default budget this year, right? it's not in the operating budget. How are we covering the cost for the field buyer this year? Well, we've already had some savings in our um budget from ESY and stuff like that, right? So, we have our budget expenses for ESY staffing for ESY everything, right? Transportation, stuff like that. So, we have some known quantities. If you give me a second, I can pull up specifically. We are also saving money on paint, right? Yes. There's all sorts of factors and labor and right all the other things. Yeah. But the there's a there's a there's a question on the contract, right? Because it's not in our operating

098budget. What do we need to specifically make another incumbrance to enter into or continue the contract with the field liner tonight? Good question. So, in terms of whether we have money or not, like we've been able to with and I'm going to use ESY as an example. what I propo what we had budgeted for for salary for ESY services we have saved about $15,000 and this is encompassing benefits salaries all that stuff from what we actually are going to end up using this summer for ESY so for example that's $15,000 we can apply to other things because that was something that those services are in the default because they're protected from the IEPs right so the amount we budgeted in the default budget for that we keep that amount Now the reality cost is coming

099in. Like think about a teacher, right? You budget for your teacher at $100,000 benefits and salary and stuff like that, but you hire a new teacher, it's going to cost you $80,000. You get those savings even though in the default we use thatund that $100,000 calculation, right? So we budget ESY at the time for the default based upon the IEPs we had at that moment, right? And the coverages that we need. We've now arrived at ESY. For one reason or another, we don't need as many people. Some of it might be kids came on and off IEPs. Some of it might be like the parents opted out of ESY because parents can do that, right? There's a thou there's reasons why kids don't end up doing ESY. So from that reduction stuff with salaries, we're

100going to save about $15,000. So we could apply that savings for something such as the robot liner. So that's how we could pay for it if we want to continue on with that. Now the contract, Julie looked into it and correct me if I'm wrong. You can opt out of it after a year if you want. Now, we got to return the robot and and everything associated with it. Um, but you have that ability to opt out of it after this first year if you want. I'd like to make it clean and I'm just going to make a motion to continue or to renew or continue uh with the field liner tonight. I'm going to second that. All right. Motion by myself, second by Mr. Shoemaker. Additional discussion. I think that um I think it's

101very useful to be able to reassign our you know resources to other things besides striping the fields particularly when we have so much maintenance that needs to get done. I think my understanding is it's worked very well this year. It's it's alleviated the workload and I you know having gone through the challenges we had with hiring custodial staff and maintenance staff. Um I think we've we're finally trending in the right direction where we're staffed and people are starting to be able to get things done. I think it's really important to keep some something that increases efficiency on board. I've had the opportunity to talk to the custodial staff who use the the robot and they've spoken quite highly of this and now that it's programmed and kind of dialed into the fields uh it's really

102just set it and forget it, right? It does its thing um and they to your point are able to to focus on other aspects of their day job. So not to mention the the savings in any way for the for their friends at the budget committee. We could try. Yeah. Um I mean labor hours and paint. Yeah, we'll try and come up with something an estimate. You know what I mean? Yeah. Well, I think you know how long does it take to stripe a field? That's what I mean with those savings we can do, right? Or that math we can do. Labor cost. I think the labor because now like take you know Dave or Chapel or Joe for example, they're being attentive to smaller needs in the building that could linger from time to

103time. So quantifying that the number might be a little bit challenging, but I'm hoping um but we can try and figure out maybe some examples of that, what they're using with their time, you know, because like hey, they when they weren't on here, now Dave's doing this, right? Well, I mean doing other more ideally other more important things that affect the overall. Perfect example though is like we were when we were doing the and this hasn't gotten done so it's not the perfect example but one thing that they simply don't have time for is people were were critiquing the portables and how disgusting they looked on the outside because we don't wash we don't power wash them but like they just don't have the time. So there's there's plenty of other maintenance that we can't

104have a robot do that they could be doing. So I mean I I think we can even take a broad stroke to the ROI on it, right? If we just quantify last year how many hours it took to paint a field, how many times it was done and with how many gallons of paint versus the cost of the contract, right? Because then then we can almost take, hey, that's ours and the salary we're already paying somebody, but now they can go do other stuff, right? Y [Music] All right. Anything else on incumbrances this evening? Did we vote on the robot? No, we didn't. We didn't vote. We had a motion. We had a second. Sorry. Motion in a second. All those in favor, please say I. I. Opposed. 5. Audit questionnaire. Yes. Um, so I

105did email this to everyone, but I'm going to um pass this. Would you like this, Andrew? Sure. Um, so every year as part of the audit process, there's a questionnaire. Um, there's actually several questionnaires, but one of them needs to be completed by the school board. So, um, we have that on the agenda for you to complete that for us, if you wouldn't mind. Okay, I'll complete it tonight. Thank you. Y, did everyone have a chance to review the questionnaire that was sent? Any issues with me filling it in tonight back? Uh, I've I've been through I have no issues with you filling it up. Thank you. Uh, ropes course. I know we've already spoken about it. Yeah, we kind of Oh, sorry. Sure. That's fine. I just wanted to update um that we did

106uh formally notify the recreation commission um of our decision to dismantle the course um and that we're going to work with them regarding um scheduling of that so that it doesn't interrupt any of their programming. So, any responses? Uh no, no responses. Um and we are looking to hopefully do that in early July. Start the process of see starting soon then. Yeah. Yes, that's all I have. Thank you very much for the update. Uh I will be sharing u the updates from tonight with the budget committee. I know they've been kind of keen to understand end of year in encumbrances and where we stand with end of year. So I'll be sharing tonight's update with them. Good. Uh the curriculum instruction and assessment turn over to Dr. Taylor. All right. Sorry. Um, so just really

107quick update on our um, grant status. Um, we got our title one allocations and I was really excited to see that we got um, about 20,000 more than we had last year and that was because the Title One team, we really worked hard to spend down that grant and um, they did an awesome job at doing that. Um, so they always look at how you spend your money and if you're using it, then that's good. If you're not, then they're like, "Oh, then you don't need as much." And they cut it. Um, so that was nice. Um, and we got our Title 4 allocations as well, which were about um the same as this past year. And we're still waiting on title 2. Um, the consolidated app is due on July 1. So, kind of

108sweating right now because IDA and our three ESSA grants are tied into this consolidated app that's due July 1. And they're they said title 2 should be out soon. What that means, I don't know. So, we're preparing everything so that everything is pretty much ready for when um those title 2 allocations come out. Um one of the things with the um title one allocations this year, um we um as you guys know, we share um title one and title two and title 4 with St. Francis um because they are a private school in our town that has Lichfield students. So and our tutors ser go over and service those students and they have been having to truck materials back and forth between um GMS and St. Francis and it was becoming very inefficient. So, a

109way to solve that was to purchase a cabinet um that will be at stored at St. Francis um and house our materials. It's a shared cabinet. So, we used um St. Francis allocation for that, but we had to purchase part of it with district funds as well because it their allocation couldn't cover the whole amount of the cabinet. but it is a shared space and it is still owned by title one federal funds because it was purchased mostly with title one funds. We just wanted to let you know that some district funds did go to the purchase of that cabinet but they are it is to house materials that is for Lichfield students. Any questions on anything grants? Okay. Um, just wanted to let you guys know CIA update. Um, the year has ended, but

110we're still moving and grooving. Um, Monday I did a whole day training with K2 staff and special ed for our Youth Fly Foundations program that we're implementing next year. This was the uh fourth training I did. I did one in March for half of three hours. I did two staff meetings and then um this one. So um it went really well. Everybody is really getting a good handle on the program and how to implement it which is nice. Um yesterday and today we did um math and ELA vertical alignment. So I had about um 16 teachers on Monday or on Tuesday and about 12 today doing um math and ELA. They did a lot of brain work. Thank you all. I know some of you are watching right now um for that hard work. And

111then tomorrow and Monday I have um science and social studies coming in um which will be really nice to do work with that group. Um so that's some things that we're still doing as we move into the summer months. Um, and then I just wanted to bring back, we said we would talk about the um, digital learning specialist um, position and changing who does who that position reports to and who does the evaluation. because as we're auditing things and looking at um how things go this last year, it makes sense that that position falls under the curriculum director as a person to evaluate and um work with more. It does not mean that this person will not be working in with technology. we're all working together because a lot of our curricular um materials are

112online, they're tech. So, um we have plans to all meet together monthly and do things. So, I did want to bring that back up to see what how the board felt about the changes made in the job description. That was the big change the the who they report to. Yes, it that was really the bulk of the changes and there was we added the word curriculum in some areas because it just made because it's really what is happening now. I I am personally fine with it. I think my understanding went from our last discussion that was always my understanding of what the purpose of the position was. Um, and so I think it just makes sense and quite frankly I think that you guys are doing a great job and if you tell me that

113that's what makes sense then I'm going to trust you until you give me a reason not to. So Well, thank you. I would I would think was it were they reporting to it or something? Yes. Okay. I think I'm good with the change. same to me. Yep. I'm good with the explanation. Do we need um do we need a vote on a vote description? I'll make a motion to approve the job description update for digital urging specialist. Sorry. Premature second, but second by myself, second by Mr. Shoemaker. All those in favor, please say I. I opposed. Thank you. All right. Thank you. Next up is public minutes uh from June 4th, 2025. Everyone have an opportunity to re review the minutes? I did, but I'm non voting. I'll make a motion to approve the June

1144th public minutes. Second. Oh, you get it. Take it. Over seconding today. High demand. Second tonight. I'm breaking all sorts of grounds. Motion by Miss Second by Mr. Duet. Uh additional discussion. All those in favor, please say I. I opposed. Obstained. 401. Moving into new business. We have international students. Yep. So, we have an application for an international exchange student at Campbell High School. Um the board needs to approve um if you're comfortable having an exchange student. So, the first link is just the policy explaining that and the second link is the application for the student. I reviewed the application. It's a standard exchange student application. It's a J1 visa. um which means uh you can wave tuition for it which is tradition in schools to wave tuition for J1s. If it was an different

115type of visa you could charge tuition but with these exchange programs um usually tuition is waved. So is your will. So I ask if you can approve um this exchange student for Campbell High School next year. Make a motion to approve the um student international student to attend Campbell High School. Second. And I would include tuition free. I don't know if it needs to be separate motions, but it would be the same if you want to include just following policy. When's the last time we had an exchange student? I think we had one start and it didn't last very long at the beginning of last year if I remember correctly. Do we know if she can teach Spanish? Probably. [Music] Great idea, guys. We're going to take all exchange students. Does that change the It's

116a long application. It's a long application. Yeah, it's EF. They're pretty well, they are like the program, so they have a very involved application. Okay. Additional discussion on exchange student. All those in favor, please say I. I. Opposed? Abstained. This is exciting. That is exciting. It would be good for the students to have. Absolutely. All right. Next thing, uh, stipens versus service providers. I don't know how else to describe this. So, we have, um, I'm going use auto visual as the example here and a link to a tenative proposal, but that might be even a stretch. So, we rent out our facilities, right? We redid that policy earlier this year, and we charge people for AV use, right? Like the lights and the microphones, yada yada. We charge it $35 an hour, minimum of four

117hours for use of this stuff. We have groups come in um they don't always have people to run the soundboard, the lights and these type of things. So we need people to do that. So um we have no mechanism to do that here, right? So we need some sort of mechanism. Now, some schools, um, this is true at my two previous schools, they had some sort of AV supervisor or someone who got some sort of stipen to be in this role, and they would be the person you would tap to do these type of events, right? They would come in, you either pay them by specific events, right, a set fee. Um, for example, if we're charging $35, this is just for AV, not all of the use of it, but specifically AV, you might

118turn around and pay out to this person who's doing the event $25 an hour, and you're keeping the additional 10 for the electricity that's being run for these type of things to offset that cost. So, we don't have anything here. So, I would like to develop something here. Now, we can establish an AV supervisor and do some a stipen. Again, a stipen can be for the year. I've seen both models where it's a set amount for the year and they do all events that come under the roof. That's more for a bigger organization where you're going to constantly have stuff in or you can just say this is your person and you pay them on an event bye-bye event use. You set your pay rate at x amount of money and then you hire these

119people. The other thing we could do is just literally hire people on an event byevent basis. It's a little bit riskier because you're just grabbing whoever you can grab on these type of things and that would be like a service provider and that could just be a little bit little bit diceier because you're just having more people touch your stuff, you know, and more more likely than that. Um, so what linked here is kind of and I we don't necessarily have to have a decision on all of this tonight, but it's something I want to put on your radar. Um, that we maybe want to start establishing some sort of how and who we're hiring to do these type of services for us, whether it's a singular person, a small team of people, you know,

120again, use uh use both for an example. We had an AP supervisor. They worked with some kids to to help them learn. I'm kind of similar kind like we do here, right? That's what I'm Yeah. And like Yeah. And so those people those kids work it into and and everything's kind of sorted out that way. So um do you have an appetite for this? Is there like a dollar amount? You're like you're like loving not loving. Now we have to go through a W9 process for that. Like if we're going to pay out for this, right? And it's kind of on a case-byase basis. We would need to do kind of like with a coach where a coach fills out a W9 for us and we're paying out from our budget this amount to like

121this person providing this service for us that's just running our our AV system for an event or something like that. And uh we can that is a model that we can do but that will come out of you'll see it in the manifest and those type of things as well. How many events do we do that are not directly? No, but we have but it could be an avenue to do more, right? Like we have this dance committee group coming in. They want to use our auditorium. They want to use the they came in last year, coming back this year to use the lights and the soundboard and they want to use all this stuff. And again, we don't want their people necessarily touching all of our stuff. We want our people running the stuff.

122Touch my stuff. Yeah. So, if it breaks and we're paying for it, right? You know, so we want people we trust to run the systems and everything like that. Do you have any opinion on this? Why? Because we have people trying to rent our space like so this dance group wants to come in and we're going to make it work right now. Like they're coming in next weekend or two weekends. They're coming this week. Friday. Yeah. So we have this worked out. We got people coming in to take care of it. But we should start establishing like an actual thing because we talked about redoing this policy in the fall. I want to say way back. This not we're gonna get rich off of this, but this is a revenue stream that we could start

123tapping into a little bit. Hosting. How much are we charging for the rental of the space? Depends on the type of space. Sometimes it's a couple hundred dollars depending what it is. Come couple thousand if they're using multiple spaces. Like the dance group is going to use the auditorium, AV services, and music rooms. Uh the music room area. So, I mean, I forget exactly how much it is, but we're making a few thousand dollars on. We we we saw something this while you were here about this, right? what the rates were going to be for. Yes. I think we did something with food. Food is we can cater out on food and stuff like that. Bring in stuff. We talked about that where we were going to pay out. This was in that was in

124negotiations. That was a negotiations that bring people to provide the catering of it. Then we're going to pay them. I forget the dollar amount. 25 pops in my head, but don't quote me on that 100%. So, I don't have any objections or strong opinions against or for it. I think it could be a good income stream. I would want to make sure that we think through the policies for it and I'd want to make sure that we're clear in distinguishing what events are considered to be inhouse versus you know if a PTO puts on a breakfast um that's not necessarily we make we go out of our way to make sure we are not a school sponsored organization. However, it is very much to support the schools and so would that be something that would

125be a charge to use the kitchen or you know like see and I I how do we Yeah. And I think that's where I would lean more to a stipens, right? Like because and I'm going to use Bo as an example. We paid Connor was his name. This guy Connor and he was the AV supervisor for the district and he got X amount of stipen right for it. And then um if there was an event such as the PTO coming in to and was going to show a movie say in the auditorium, right? Then it's already 8:00, he would come in and do it, right? Like that's just how it would work. Like we didn't have to pay him extra money. That was part of what it was. You're on call to do these things.

126Now, if there was big Now there was ways in that contract where like, hey, I remember one year we had a presidential candidate come in, right? That's that's a little something bigger than a PTO breakfast, right? So when he was hired for that, it was a separate deal and he got paid more money to kind of run that type of thing, you know? So, but your lay like, hey, look at the play, right? Like we have people run that during the play and stuff like that. Like it's taken care of. I just want to make sure that we unders, you know, it's kind of spelled out because I wouldn't want there to be confusion of, well, we're kind of a school sponsored event, but we're not really a school sponsored event, but we could be

127a school sponsored event. So I put an example of what and this is not decision. This is more just discussion introducing the idea here of like hey we need to to figure out how to take care of these situations when they arise you know um and like if we're going to rent out the place have a plan in place on how we're going to execute this type. So let's hold that thought. I know I'm getting lost in the discussion of stipend and international students tonight but it is 8:15 as vice chair as reminded me. I would like to actually open it up for public comment tonight. Sure. Uh so we'll turn it over for public comment. It's nice being on this side. Elizabeth McDonald, 46 Natook A. I am a taxpayer, an educator in district,

128and an LEA member. Um I really want to thank all of you for your time. I know you're away from your family. you're never thanked enough for the time you spend doing these things. I heard a lot of great talk about taxpayers and taking their thoughts and everything into mind. I appreciate that as a taxpayer. I appreciate your thought in all of the chatter for lack of a better word. Um, I did have a few things that I did want to comment on because it's really hard for me to stay quiet all of you who have known me all these years. And I did my best today. Um, I support the vision of the room, especially the engineering part. I think that's awesome. I think it's hard when you have a district of 300 or

129so odd kids in a high school to get to be everything for everybody in the our de our our population is declining and I really hope it does go back up. My two sons are doing extremely well, graduates of the school district. Um, to Mr. Schum maker's point. I love the fact that you want to highlight things that were necessary because we've all seen the budget committee and rationalizing all of the spending. I think if we've learned anything over these years that pushing things off makes it 10 times worse in the long run. Um, and it is disheartening disheartening spending money at GMS, but upkeep is paramount to keep our facilities in good working order. I think a painting rotation is an awesome start. I think that's great. I know it probably is was hard

130for some of you to vote for that, but now we have a rotation in all the schools. We used to have prisoners come in and do it. They were cheap labor. They got out. We got something out of it. Um the chairs, I had a front row seat to watching the chair movement from my office. And to watch four custodians spend hours loading, unloading chairs back and forth, back and forth, in the back of the building, in the front of the building, down to GMS, over to LMS, back up to CHS. I just, as a taxpayer, I'm like, look at all of those custodians just loading that up when they could be doing so many other things. Um, I also thought tableabling the idea of the cell phone p. We don't know what's going to

131happen off in a way that doesn't work. Um, I think what's going to work personally as a mom, as an educator, is consequences. You have your phone out, you're going to get in trouble and there's going to be follow through. That's something that's been missing. And I've never denied a student, whether I was an elementary school teacher, middle school, a phone call home ever. middle of a lesson, I need to call my mom. I They will always have access to a phone wherever they are in the district. I can almost guarantee that. Um, there can never be enough cameras and safety in our buildings. I can't stress that enough. Kids know where the dark spots are. They know where they can go. Not that they're doing anything wrong, but we all know where those spots

132are. If something happens in that corner, in that stairway at CHS, no one will ever know. Your word versus my word. I and we never can have enough radios. I had to ask for a radio because in my old district, every special ed teacher had a radio. We depend far too much on cell phones as teachers and educators. We all should have a radio when we're outside during fire drills to communicate to hear what's going on within our school. Um, athletics, they need a cart. I'm gonna say it. I don't like to spend money. They need a cart because to watch Jesse the athletic director over in this corner watching lacrosse game, watching Tony Tony go over to watch a baseball game and the cart was out of commission for a week because it wasn't

133jumped and it needed a starter and they do not share the other one. I don't think grounds is more important than student safety. Personally, as a mother, that the grounds gets this beautiful gator and the kids, the guy who's carrying water and supplies has to bring his own car. That's my personal opinion. I'm just giving since I'm in the audience. Um, and finally, I'd like to give a uh shout out to two of my sophomore students who replaced 17 broken ballisters, banisters, ballusters, ballisters on the gazebo that was donated 25 years ago as a sophomore project. We also put lights in front of the um the sign going into CHS. We put uh lights on there, so that's lit up and the marble sign. Um, we got the gardens. We planted new flowers. We throw

134in some annuals and perennials. Um, we put in a new table and chair in the gazebo. Uh, what else did we do? They learned what weeds were and what weeds weren't. So, we did the weeds weren't cuz some of them couldn't tell the difference. I know what weed is. What's a weed? What's a weed? That was awesome. Um, the table and chairs. I saw a bunch of seniors in there. I thought that was awesome. They were all sitting in there enjoying it. And we did dig out and put I'm sorry you guys. We dug out a class gift from 2021, which are um ba banners that were bought by the class of 2021, my son Michael's grade, that can hang out in the parking lot. They're not very big. They say character, courage, respect. And

135Julie and Brian are going to make it a priority over the summer and the fall to have those hung up on the light post, which I think will look really cool. And all these things were brought to you by Sophomore Projects at Campbell High School. And I'm really excited for next school year. I love all you've done. I know it hasn't been easy being new. A lot of new Campbell is gonna be a lot of new next year, but I think you guys learned a lot and you did the best you could with what you got. And that's all I have to say. Thank you all. You're welcome. All right. With that, we'll close community input and continue the discussion on uh where were we? I think we were wrapping that. We were wrapped up.

136just move out the AV, right? Yeah. Yeah. I got an I got an idea. I think my my comment on that is it seems to me that's like it should be procedural to a policy, right? What shouldn't that be talked about at that level first? Yeah, we can do it that way. Yeah, I got an idea where to go with it. I'm reading your faces and and everything. That's all I need. I'm good. has received the information he needed telepathically. Okay, speaking of policy, I don't see first read or second read, so we're going to skip over to that and move into old business. And we have food service. I will make this brief just as followup. If we want to raise prices for next year, we need to make that decision sooner than later.

137If you're not going to raise prices next year, we do not need to make any decisions sooner or later. So that's the big followup from from Lauren's presentation last last meeting. Okay. And Lauren's presentation last meeting in the proposal was putting alakart aside a moment in the rates, right, was to gradually increase over the next two years to get to a rate of 425 leveled at each of the schools. Yes. So picking up on that on that discussion interested in the board's thoughts, I think it's hard to be that much above everyone else. Um, I was really intrigued by the alikart stuff. I think that I would be I would be more inclined to see what we could achieve with something like that and then make pricing decisions based off of that. Is it harder

138to manage the inventory if you do alleart without any kind of history? You're losing some of your federal reimbursement with the cart stuff. Like it's just not part of the equation anymore. You have to buy the meal to get the federal reimbursement. So you're from a inventory, you're only going to put out stuff alle cart that you're ordering, right? And the with some of the alle cart, let's say meatball subs is the lunch, right? Like is even the meatball subs. I love the meatball subs. They're my favorite school lunch. It's my example. Um so like if you're doing mine, too, by the way. Three little tiny meatballs in a hot dog roll is awesome. Um, so if you're doing the the uh meatball, if you're buying the lunch, right, and we're going to get reimbursement,

139you got to get the the drink, the juice, the vegetables, and and then you got to get the entire thing, right? If you start to transition to but you'll get the reimbursement for it when people buy it. If you do the allocart model or mix of it, then people might come in and just buy meatball sub, right? And they're going to skip the juice. They're going to skip this. So that's straight revenue. Well, not straight revenue because you're offsetting labor and everything, but you're not you can charge that where lunch might be$425. You're charging, you know, three $350 for the meatball sub and kids might just grab that and that's just a better like balance of all the money when it's all said and done. Didn't you say that like kids are already not grabbing

140the things that we need them to grab? You usually have to remind them to grab everything to make it a lunch. Like um back in the day when I would be in the lunch room, like behind the scenes every day with it, you're constantly reminded kids like, "Hey, you got to grab your juice. Hey, you got to grab your Why can't we mandate that? What's that?" And just Why can't we mandate that? That that's what they need to grab as a part of the value package meal. We do. Stand over them. Stand over them and say, "Eat it." Right? You have to grab this stuff. And you know, it's really disheartening. The government says you need to eat this right now. that you see like but there's no way around it because if you ever

141got audited this and you have to train kids to do it because you have to report out all the numbers of of stuff that you've bought and then put back out into the system but you see kids just buy the fruit and vegetables and then just dump throw it away. I was going to say there's going to be a ton of waste. Yeah. So, you know, this all a cart. I mean, you're it can you have to be on it as a parent, right? Because your kids's not running up this incredible bill because then they can just like buy whatever, right? They could buy Well, you see, so I mean, we're talking high school, right? Bigger kids are going to buy multiples of stuff, right? Like I mean I'm a football player in high school

142like you know I'm buying more food to eat because I need that. But we also talked about holding getting our unpaid balances down right and she has a plan for that too. I think you know going going this you know sort of capitalist route here I think is going to be beneficial. And I think the other thing it does too is people that have the money to just buy, you know, four meatball subs like Brian would do, you know, that's great. That's going to bring in the revenue for us. But I think that if we could see how that goes, the biggest concern with raising the the meal prices was people that are really close to that free and reduced lunch but are not right and and how that's going to impact them. And that

143was a really it was a tough for me. You know, there's plenty of people who could afford 25, right? I I don't deny that. But for me, it was that unknown that you can't really control for. And I think if we can try this other method where we could probably, it sounds like other districts that do it make a good amount of money up on that. Well, Bo B does it, right? That's where this idea comes from. And it could be an anomaly for that district or it could be that they're on to something, right? Like, and this is where the alocart comes in. The kids just come in. It's pretty open, right? And like kids just come in and grab whatever is out, right? They're not being served. It's like sitting there like to

144grab and then they just go to the register and they're being charged like whatever they come up to the register with, right? If they don't grab the full lunch, then like they're not being charged a lunch, they're being charged each alart item, right? And like I have seen um this like parents need to maybe be aware if they care. I've seen kids come up and get like twothirds of the lunch where that is more expensive than the lunch itself because they're buying each at the helocart price rather than grab the like fruit to drop it down. They I'm not going to eat it. I'll just pay for these two things. Right. But even from an educational perspective, right? Like there's a life skill that you could really benefit from before you go to college. Now

145again, you see what the this grab like quick grab kind of system kind of grab and go system is that kids will come up multiple times, right? Again, we're talking high school level bigger kids that like are just going to consume more food or they're grabbing multiple things their first time through the you're not limiting their like wrap their to a a lunch through the system and stuff like that. But I will tell you like there are times like I have seen the BO food director or heard the BO director call a parent and be like, "Your kid ran up a $100 bill this week. There's no way my kid did." Yeah, we did. We checked the camera. He came up five times like each day to get food, right? Like you have to be

146attent like we're not going to reimburse you if your kid buys $100 worth of food over the course of the week, right? like you have to be it's a little onus on the parents to keep track of the account that the kid's doing and stuff like that. Quite the opposite. We're gonna be soaring into the black. But I mean like that's part of like look I that's the like the capitalism of it like in that model, right? They're pretty open about like we're going to make money on this program and if your kid's a sucker who's gonna buy all this food then like we're gonna take advantage of it. And I guess the transparency and openness of it, everyone's cool with it. Like there was never any push back or any like problems with it,

147you know, but in that community, you know, but it's pretty like, yeah, we're in this to make money. Well, the reality is you still have the option to buy a lunch at the price that we've set, right? So, you're not taking that away from someone and saying, "By the way, it's all up to your kid now to figure this out." But if your kid's hungry, teach them about budgeting. Yeah, I mean I I will say as even going through high school and everything and I was not a big kid. I barely weighed 100 pounds at 16, but running three season long distance track, right? I I needed a full meal between school ending and before that track meet otherwise my calories dropped, my my blood sugar dropped, and like I I ran into danger areas.

148So there is just a convenience of a grab and go that I can go grab a meatball sub or I can go grab the leftover pizza or two slices and something and just grab it, hit the bus and go. Yeah. And they're grabbing additional stuff too, right? Like so when they're grabbing that meatball sub, they're grabbing the bag of chips, they're grabbing the pack of cookies, they're grabbing this. So they're like like they're getting all these things. They might even be charged for the lunch and now they grab the extras. Well, I was also a little surprised to hear I correct me if I'm wrong, but didn't Lauren say that the portion sizes are pretty much identical from elementary school to high school? Yeah, I think there's some stuff with the grains a little bit.

149There's a couple things that are a you get four o that's to us prior 100%. Right. So, and you know, watching the three schools, I would say that's probably accurate that they're giving out the same amount of food for the most part. just being in the lunchrooms and seeing it in all three schools. Like I would always assume high school was bigger because they're bigger. But yeah. So my my personal feeling about this all the food stuff is I would love to see you guys identify a space because I know that there's like an additional space that they need to do this. I'd love for you to take one of those cameras we just approved and point it at that space. Uh and I would love to just see if we could implement this and

150try this out and see how it works. I think you know the sooner we do it the better. let's see if we can improve the uh calculus on the lunch program and then if it's still not working I think we do have to I think there's more to it though than just that right because I think it's a fundamental change in the operations of the kitchen and being continuously able to put out food on demand and have it being readily available and I don't know that we're equipped but I don't know that it's a lot of this is on the on demand stuff is not prepared food, right? A lot of it's snack. Oh, a lot of it's prepared food. Yeah, they're having cheeseburgers 24, you know. Yeah, you you can buy a cheeseburger all

151day. Well, well, yes and no. So, you know what I mean? Like during like you really got to see it to believe it. It's it's like it's kind of incredible to watch unfold. Like they have a cafe that is open the entire school day, right? That from before school, like school probably starts at 7:30. I've already forgotten. It's a year later, but school starts say at 7:30. It's opens at about 7 and they're doing breakfast till about like they're doing all breakfast until you're getting your breakfast sandwich, right? And kids are stopping by. It's not just breakfast. It's coffees, it's waffles, it's all the stuff, right? All the little snacky stuff. They're constantly muffins, all of it. They're selling it constantly all morning. Now Bo is open campus, right? Like if you don't have class,

152you're just free and loose. So what do kids do when they're free and loose? They eat, you know? So they hunt hunt down the food and they buy it. So, but then they switch it over to lunch and both things are open during lunch. You can go through and get like hot lunch food, your meatball subs, your slices of pizza through like the normal lunch line and that's grab and go. And the cafe is still going with separate stuff that you can come in and grab and stuff like that. Again, it's like an open campus model like you have a ton of bodies just floating around the school. It's more like a college think we don't like meal setting. Yes, that's a good good way of if there's anyone that can she does not really

153bring things to us unless she's actually thought through them. Now, she went to B and she's watched it all. She's talked to Tiffany a lot. Like I am curious on how this could go. The the lunches are like really calm, which is a good thing. Like, you know, ultimately in the big scheme of things, there's not like the control chaos like the bow lunches, but maybe a little control chaos of kids coming up and down in multiple times in the line would be helpful for this part of it. Right. So, um we can we can see she has a lot of good ideas. She's got some good ideas. up. I I think like the I don't know how you the quantitative I mean the cafe is like the thing she's got to crack, right? Like

154that's where I think Bo is turning over all the money, right? Like I think yes, they're making money during lunch on lunch, but like it's that cafe that's constantly grinding out stuff that they're making their money off of, right? Like that's why it's in the black. I I mean, think about that. It's not just students, right? Like teachers. I mean, I would go and buy stuff down there. Yeah. I drink coffee. Like, it's going out of style. I I probably if I was a teacher and I had to be there at the crack of dawn, I'd be Yeah. I certainly had an account get stuff all the time, they would make my special meatball sub for me. I I I just would like to see 7:45 a.m. I would like to see her work through

155it. I'd like to see her like actually try to roll this out and see see what it looks like. I mean, so does the grab and go offset the loss and re reimbursement from the federal government at Bo? At B. Yeah. Yeah. How many kids at B? 625, give or take. So, I'm just going to ask a question. Is is any board member interested in continuing the discussion of raising rates? Maybe we I maybe we need to do both. I like this idea of the cap cafe and the grab and grab and go thing, but given where we fall every single year, maybe a little a baby step this year and then maybe something next year. See how this goes. I'm of the opinion, just to answer the question myself, right? I'm of the opinion

156where this the deficit is increasing. We're seeing that and I think we need to take a step to to to to offset that to the taxpayers. Um, I like the idea of the alle cart. Uh, I'm I'm nervous. Lauren's great. I'm nervous for our staff and executing that type of program, right? Because of the constant food and the, you know, pizza every day and like we're that that's a completely different model that I'm sure Lauren can figure it out, but I think it's going to be a big adjustment for the kitchen. It's not going to be smooth sailing. Do we know how the vending machine has done? I mean that's kind of an alocart type but like that'd be a good question because that's revenue, right? But if that you know and again that's that

157to me is alocart. You know kids after school there's some sandwiches in there. Are those selling out? Is that doing well? Does that have an you know is there an appetite for more? I know Tiffany like Tiffany is great at both Tiffany pushes the envelope on what she can sell. Like we would suck prime in the vending machines. I don't know how from a nutritional standpoint we could justify it, right? Like I'm sure that you're talking is that a drink? It's like this drink. It was like a Let's call it an energy drink. Like it was like the rage though. It was like you couldn't find it. You couldn't find it. So we would stock that tasted. Um, and somehow she made everything work where it fit from a nutritional standpoint or the hours she

158sold it or whatever it was. Like she would push she would push it, you know. Um, and Lauren's great and she's a rule follower so she's not pushing things like you know like in that way. And that's not a critique. Yeah. But I but I have to tell you Lauren was like devastated that there was a deficit again which we knew it was going to happen but she was like really upset by it. So I think that Lauren could be creative if it comes to church, but you will have to get buy in from the staff, right? And change is typically not met with open arms. I think we've had a lot of positive change this past year, though. And I think people's mindsets people are in a good mindset right now. If they're going

159to embrace change, I think right now is when they're going to be willing to do it. So I I think maybe we do the step the one we do both. I'm not in favor of raising the lunch prices right now. I think compared to other towns in our area, we I don't think that it makes enough of a difference to make it worth. I think it hurts more than it helps is my personal opinion. Um, the amount of money that you gain by adding the extra money per lunch to me isn't worth the potential of having um kids that don't can't afford to buy lunch. And we are I mean there's just no way about it except for Portsmouth. And if we're going to compare ourselves to Portsmouth really like we would be the most

160expensive. I mean, that's just not something that I think is sustainable for particularly our elementary school families. But, um, so I I have a hard time with raising. I feel like we're already higher than most of the other, um, schools in our area. So, I struggle with that one a lot. I'm much more in favor of trying the alakart approach, but I don't know that we should expect to see maybe I'm in the minority and and and I'm okay if I am in the minority, but I don't have the expectation of the lunch program breaking even. I just don't I don't think it's something that is shown to be possible for a district our size. I know Miss Douglas would disagree with me wholeheartedly, and that's okay. Um, but I just I think it's more

161important for our kids to have healthy meals, at least have guaranteed that one healthy meal during the school year. That's my feeling. on the subject of raising prices. I mean, I I think holistically we have to look at, you know, where can we start becoming efficient and with the dollars that we have and what doesn't make sense for us to carry to the taxpayer. Um, so I I see it on that aspect. I I guess is there something that we can do to help out that marginal group that Matt you're concerned about um from like starting maybe putting a trust fund aside for something like that for that marginal group with an application and showed c certain criteria. I think the hard the hard thing not just here anywhere there is it's called free and

162reduced lunch right like and if people will fill that out there is a mechanism But the threshold is like insanely low. Yeah. Super low. So Andrew and I talked about this a while ago is to create some sort of I think I called it like internal help. Yeah. Yeah. Like we could do we could do some sort of account. We'd have to probably do it as a warrant article. Yep. You know, completely understood. Or make it, you know, people who could voluntarily contribute. Do we do we know what price we have to be at to break even? Isn't it like$8 or $9? That's not if you're going to talk about breaking even including the cost of the staff. Yeah. It's But you have to include the cost of the staff, right? So, but it's like

163eight or nine dollars, right? Yeah. Yeah. Um I I don't know. Um I could be on the fence because like and I mean I can swing it, right? It's not going to hurt me. It's not going to hurt my pocket that much, but there is a group here that could be adversely affected by this. Um, so I I can see both sides for the alakart stuff. Um, I would like to see the plan. I mean, I'm I'm not going to say no to it. I would like to see the plan and what the idea is. um if there's a way to do it that Lauren uh has seen that's not bone and they do this successfully for the alakart and you know because she also brought up you know an not an ATM but a

164debit card machine or a credit card machine and see where that goes right um to help offset I I think one of the challenges is there's not many districts sometimes you have to forge the path vast majority are in the red like that's just the way the system is set up. You know, I like I've worked at BO. I don't understand why it works. Like I do like I see it, but like it is crazy how much money they work they make on this program. I don't know why. Like I don't know why it can't be twice the number of students, right? So that's a bigger but like a a bigger district like like Golftown for example, right? They were in the news about having huge debts in their food service program, right? They're twice

165the size of bow, you know, and they're in the red. Like I I don't know what the magic lips are there that makes it work. The demog I mean it could be just demographics of Gstone too. Yeah. Gtown, New Boston, Peronville, wherever else goes there. So what I what I what I don't think we're ready to make a decision. Yeah. I'd like to add it to our agenda in July again, but I'd like to At least you didn't say next week. I'd like to ask I don't know that we're going to have a meeting next week. I know. I'm just kidding. Uh I I'd like to ask if it's possible for Miss Crowley to come back potentially. She's available. Um and talk to us about a plan for the alle cart menu. Yeah. Okay. And

166let's see potentially how that can be executed. There is a shot I could talk Tiffany in the coming the bow director and maybe like you can ask her some questions like how do you make this work? I I want Lauren and Tiffany to figure that out and I want to hear from Lauren. Yeah. On how she can execute it, you know. Like on a reasonable plan with the staff that she has on how this could potentially work. But if we're going to if we're looking to try to like get information that's going to be actionable, like it might not hurt to have Tiffany if she's willing to to come in because the board may come up with questions there that, you know, we would have to put through Lauren to get to, you know what

167I mean? Like if we're trying to make a decision on it, it might make sense if she's willing to join. Obviously Lauren has to own it. But I worked free for Tiffany for like three or four years in that kitchen, so she owes me a favor, too. I think that'd be great. Okay, sounds good. I agree. That sounds like a good idea. Okay, perfect. And then we'll we'll try and target first meeting in July to make decision. Yeah. That way you have direction moving forward. Sound like a plan. Yeah. Does that still give enough time to I think so. Yeah. Yeah. I think as far as the the pricing goes, that was the only thing that she really needed to know sooner rather than later just so she could add it to the application if

168anything was was anything was changing, but so that's fine to leave that off. Okay. Yeah. She'll just leave it that the same. July 9th. And then the meal charging policy. I think we also Well, we want to bring that through policy committee. Yeah. Yeah. Perfect. Okay. All right. Thank you for that discussion. That meal char the meal charging thing though. What what was it? Our deficit is like pretty relatively pretty low. Yeah. I thought it was fairly high now. Well, it depends on your definition of high comparative other school district. Thousand, isn't it? Yeah, it's like $5,000 or something like that. $5,000 and you know what was it? We were 80,000. I mean, Timberlands was like almost gonna we're going to move it forward in the interest of time. So, next up, school board comments.

169I'd like to make a comment about the uh deficit. Thanks. Great. Well played. Can't cut me off. So, the the only thing is, have we tried talking to either of the golf courses in town to see if they have a cart that they would be willing to donate that we could retrofit for athletics? I know. I've never thought of that, but that's not a bad idea. Yeah. Pastor Conway did. Yeah. Which of all the broken ones um or Hidden Creek? So I I I just think that it's a possibility cuz I know that they do veterans tournaments. They do tournaments all over the place. So maybe they do our athletics tournament. I think so. I mean maybe if we can reach out to say, "Hey, listen, like we're in the need of a cart, right?

170like it if they can donate a cart, we I'm sure we'll figure out how to go get it retrofitted and get the charger for it as needed. Um, but something like that, it's a great idea. Reach out to Joy Joy. Okay. She runs the courses. Yeah, I contacted her on the FIC stuff a while a year ago. Good idea. Any other comments? I was just going to say, you know, again, great job to the whole district for all the end of the year events. They were all fantastic. I was able to go to fourth grade, eighth grade, and high school to represent the board, and they were all um really great. They always do a good job with those. Um I did want to I'd be remiss if I didn't um say a thank you.

171I know he's not retiring and he's leaving the district, but Mr. Keefe has been part of the district for 20some years. And I feel like it's important, at least for me on a board level as well as a parent level who had a kiddo that really connected with him to thank him for all of his years um especially those years as LEA president during COVID. They did a number I think um and so you know all the work he put into the district is so appreciated and I think he touched a lot of kids um and so he will be missed. I agree. He had both of my kids too. Yeah, absolutely. And and um I did send him a a direct email as well. Thanking him. So, all right. Excellent. Any other comments? All

172right. Uh, moving into manifest this evening. So, manifest items. Is this it? Yeah. Okay. Yeah. I don't have access to this one. So, we have balloon payment. Uh, this is manifest from June 18th, 2025. balloon payment of 983,940.73. Uh we have voluntary 403b for $21,134.74. Payroll of $168,621.78. Accounts payable of $83,5261. Accounts payable of 109,37520. Another accounts payable of 45,62232. another accounts payable of $41,98.75 and credit card of $13,7257. It's definitely end of school year. That's what that means. Okay. Um with that, uh we'll uh move into non-public. I'll make make a motion to enter non-public. Second. Second. Motion by myself, second by Mr. Plansky. We'll do a roll call vote. Mr. Plansky. Hi. I'm an I. Miss Ames. I Mr. Duet. Hi. Mr. Shoemaker. Hi. Thank you very much. We are now into non-public.

173We hope everyone has a great evening. Our next board meeting officially will be July 9th at this point. Excellent. Hopefully everyone has a great Fourth of July. Thank you very