School Board Meeting - 05/21/2025

001All right, we are live. So, good evening everyone. Welcome to the May 21st Lfield School Board meeting. The time is now 5:30. We're going to call the meeting to order and begin with the pledge of allegiance, please. I pledge allegiance to the flag of the United States of America and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. Uh any changes to tonight's agenda from any board members? Uh we are down a board member at the moment. We are expecting Mr. Shoemaker to join about 45 minutes into the meeting. So we will go ahead and proceed and he'll join us when he arrives. Uh items on consent. Any committee board member would like to move anything off consent tonight? Hearing and seeing none, we'll move into summary

002of non-public actions for May 2nd, 2025. Miss Ames motion to approve the April 16, 2025 non-public meeting minutes. Mr. Shoemaker seconded that motion and that motion carried 30. Mr. Shoemaker motion to approve the nominations as presented. Mr. Dit seconded that motion and that motion passed 30 as well. Uh the nominations were as follows. Molly Norton, CHS facts teacher. Kimberly How, LMS special services teacher. Corey Solen, LMS teched teacher. Samantha Perry, GMS music teacher. Chad Siver, LMS grade five math teacher. Kaylee Peters, district speech language pathologist assistant. Natalyia Tower, LMS ELA teacher. And Wanda Meer, did I pronounce that right? Sure. Yes. GMS set teacher. Uh, Miss Ames moved to adjourn the non-public session at 9:45 p.m. Mr. Shoemaker second on that motion and that also carried 30. Uh, we're going to move right into presentation

003recognitions this evening and we have the end of the year Tiger Tribe report and we have a crew here from it looks like Griffin Memorial. Welcome Mr. Mitchell. Thank you. So, for the past couple years at different points, I've mentioned um the tiger tribe and usually around this time I do some sort of endear report and I brought the uh the student council, but this year we decided to bring um the tiger tribe and highlight some of the things that we're doing there. So, we put together a quick little slideshow to describe what the program is and then hand it off um to the people who speak best of it. So the Tiger tribe came out of recognizing postcoid um we saw this nationwide statewide and even more locally that coming out of co coming

004out of lockdowns um there was just a hiccup with kind of just recreating and creating connections. And so we tried to attack um that by coming up with something that could increase uh in school connections between staff, between students, between staff and students. And from that and the work of our student support committee came the idea of the tiger tribe. And so it was kind of thought about and rolled around for about a year. And then finally last summer, summer 23, we finally put it into practice. Um, and so it has those three goals which are to build the student staff's relationships, increase the sense of community, and strengthen school connectedness. Last year we rolled it out and we had uh 26 pairs. Uh this year we were able to roll it out with over

00540 um pairs and that's GMS staff and it even extends to SAU staff. So uh Mr. Okonnell, Dr. Taylor had had buddies. Um, and really the purpose of it and in trying to do this in in previous jobs, one of the issues has always been you come up with a concept and you pair the student with the with the adults and then kind of no one knows what to do from there. And so what we did is we spent a good amount of time coming up with a little bit of resources, ideas, and then kind of the clear expectations. And the clear expectations were just kind of weekly check-ins, however that works for you. With my buddy, it becomes weekly lunch bunches. Um, and and different pairs have have different groups, but also we thought

006in order to make it successful, we needed to kind of bookend it. And so each year we've done a kickoff at the beginning of the year and we've done an end of the year celebration. Ours was just last Wednesday and of the 41 Paris, 38 of them um attended. So you can see that not only um was it part of the program but it was something that was kind of desired and wanted. So at the end of both years we also survey um both the students that were participating and the adults. And so 91% um report that there are adults that care about them at GMS. 100% had positive very positive things to say about the Tiger Tribe program. Those are the participants. Um I already spoke 26 became 41 this year. And this year's

007um buddies, a good number of them were actually last year's buddies, too. So it wasn't just a one-off. It was a continued relationship. So, and that's from just last week. Was that last week? Was that the beginning of the year? Yeah, that was last week's uh you know 38 pairs in the gym with ice cream and games and somehow it stayed within control. So, but I can speak about the background, but I really wanted to share today was to hear the stories of the tiger trap. So, I invited um three GMS friends. I have Elliot, uh Kayla, and Rosie. And they brought with them their buddies. And so I'm gonna turn the microphones over to them so they can kind of speak about what the year has been like and what the time with their

008buddy's been. Come on up. Come on up. Hey everyone, welcome. Thanks for coming tonight. There you go, Kayla. That's yours. We're gonna put Kayla right in front of the microphone. She's probably going to do all the talk. Hey, Kayla. How are you? Good. Thank you for coming tonight. Appreciate it. Looking forward to hearing hearing about your program. Who wants to go first? Anyone? Kayla, you want to go first? How about How about we start with What was your favorite part? I like how I got like had fun with my tiger child. Yeah. Yeah. What are some of the things we did? We like had fun. We had lots of fun. We had lunch together sometimes, which was really cool. Kayla was able to We did it both ways. I went to the lunchroom and you

009got to come into Where did you go with me? And did you ask me? into my classroom when the other kids weren't there, which was awesome. Um, my classroom's set up a little different because of the program I have. So, I have all kinds of cool stuff. I have dollhouses, right? We have dollhouses and all kinds of fun things we got to play with during lunch, which was cool. Every morning, what did we do in the morning? We like uh we saw each other pretty almost every morning. we were in school, we were able to get a fist pump. And I have to tell you, the best thing about being Kayla's Tiger Tribe buddy is if you're having a bad day and you run into Kayla in the hallways like that turns around. You get

010a big smile and a there's my Tiger Joy buddy. Hi. And a big hug or a fist pump and it just turns the whole day around. Rosie, what did you and Mrs. Jones talk about during your lunch break? You were chatting all the time. What do we usually talk about? Just kind of whatever. Yeah, whatever. Like whatever's going on, right? Do you want Do you want to read what you had or do you want to refer to? What do I have in my office that you love to look at or Oh, she's got a shelf of things. What kind of we like those and all my little I don't know little sensory tools, right? Yeah. Those but yeah, generally Rosie and I have just have lunch together. That's what we do. Just the two of

011us and sit and talk about whatever. I tend to see her in the morning and the afternoon and I drop off and discuss it. But usually have lunch together. That's what that's how we've connected this year. Love that. You want me to start? I'll start. Excellent. Go for it. Um, so I have fun with all the time because every Friday we play games and I get to pick a buddy and stuff and she she's really competitive like me and truth comes out. Do you beat her? What? Do you beat her? Yeah, mostly most of the time. But sometimes I she doesn't beat me and I don't beat her. My friend Keegan that I take most of the time beats her. Okay. Wow. And me. And I'm I'm a good loser, right? I'm not a sore

012loser. Once once in a while. We've had a lot of fun because it started out just um I see Elliot almost every day because he's in the second grade wing and I'm in the first grade wing and I go into his classroom a lot. Um so we see each other. So, it just kind of evolved that um once in a while we play a game, we might u I'll send him a note or those kinds of things. And then I don't know, it turned out to be a lot of fun. So, as long as his teacher allows it, which she does, right? Yeah. She said never said no to us, we play games. Love it. Awesome. So, that's our connection. Yeah. What's your favorite game to play? I don't know. There's a lot of games.

013Probably like Sorry. headbands. Sorry. Yeah. Sorry. It's classic. Ones or twos get you out. You guys excited for the end of the school year? Mhm. Awesome. Anything else about the buddies? You know, this is your second year together, right? No, this is our first year. Yeah. Kayla and next year will be our second year, right, Elliot? Yeah, we'll be on kind of our third. Kayla, I was able to become Kayla's buddy partway through the year last year because the person she was paired with um wasn't in the building anymore. So, the social workers came to me and said, "Hey, she needs a buddy." And I'm like, "Absolutely." So, we're going to be we're on our second year. Last year, we were figuring it out, trying to figure out what we wanted to do and how

014we were going to connect. But this year, I think we nailed it. Rosie and I, This is our first year, but we already have plans to stay connected next year. That's great. Good. Good. Awesome. I love to hear the program's going to continue. Yeah, it's great. Yeah, it's a really great program. I'm really glad to be there. Yeah, me too. It starts, I guess, where you're you think you're doing something awesome. You're like, I'm going to help this kid and I'm going to connect with them and this is going to be great. And it just flips because it becomes like that part of the day that you're like, oh, I'm going to get to see them. Or you see them in the hallway, like I said, and it turns it around. So it really is

015really great for us too. It's definitely given. I see what you mean by that big smile. And actually one of the things I was thinking about is like that's another thing I have to remember. I'm have to remember and the buddies don't let you forget. Sounds like it's a great break from the normal routine for everybody. It's a great routine in um in the in the pairing what we try to do is also connect kids and adults who may not naturally be paired together. Yep. So it's another one. So um there are certain ones where maybe it's a former teacher because they had a strong bond. At other times it's it's someone that they may have never crossed path just to create that that there's you know another kid that cares about you and another

016adult that also cares about you too. So bringing the full community of the school together. So it's been an excellent program. Thank you guys for coming. Awesome. Great job tonight. Great job. Thank you so much. Thank you very much. Well done. Face to the program. So, thank you. Nice to meet you. Thank you guys. That's me and my buddy in the picture. We somehow shot the little disc back and forth through I know the exact moment because he somehow shot the disc through the hole in the center and it came right back through the other side and he couldn't believe it happens. Um, so that's that exact moment. I'm kind of glad they captured it on It's been great. Um, I got to participate in the program this year and it's a little bit different

017because I'm not necessarily in the building every single day. Um, so with Aiden, I would try and pop down when I was in the building and going to his class, going to the lunchroom or or where I could find him and check in with him and stuff like that. So, and uh it was really nice cuz we were wrapping up last week and he asked me, he's like, "Are you going to be my buddy again next year?" And I was like, "Yeah, sure. You want me to?" So, um, you don't know how much of an effect you're having sometimes, you know, like. And, uh, the fact that he was like excited to do it again next year, I was like, "Okay, so this was this was positive, you know, this is good." Um, so that

018was really nice. This is a great great program that they're doing this stuff. So perfect. All right, Danny. This near for you, right? Yeah. Student rep report. Here we go. All right. For spring sports, baseball had a game today at home against Manan and are currently 93. Softball also had a game today at home against Penrook and are currently 4 and8. Boys lacrosse had an away game today against Co Brown and they're currently 7 and4. Girls lacrosse had a game today at home against Hopkin and are currently three and five. And then track and field are going to have a meet called the Wilderness Meet on Saturday 24th. And girls lacrosse, they did something different today. It was Zoe Bour's sophomore project and I think it was called Morgan's message. It's like this whole big

019thing for this girl and they all like the lacrosse girls all wore like matching shirts today and it had to do with mental health and it was like a really good thing. Um some of the past activities we have was a junior and senior prom which you can see by the two pictures. That's the prom court. And then on the 15th was a senior project presentation day where all the other grades got a half day. Um and then this past weekend was a showing of foot loose. Um, some of the current events we have right now was yesterday we had eighth grade step up day during first period and all the kids went into all the different classrooms. They got to see the pig dissection. So, they loved that. Nice. Um, but then last night

020we ran the other way. Last night we had this spring pops concert and I think that went very well. And then we were supposed to have spring fest this week, but ended up getting moved to next week because of AP testing going down. Um, and then next Monday we have no school. Um, some of the future activities at Campbell is on the 29th the academic excellent banquet and then the 6th all the way up until graduation is senior week and then the on the 12th is graduation and the last day of school. Um, but going on at the middle school is career day. It went amazing with over 50 careers being representative. Students participated in mock job interviews and filled out mock applications. Today was the last day of the NHSAS testing for the middle

021school and only makeup are left. Um, results are going to be coming through. Students who earned a three or four or demonstrated improvement will earn a water balloon at field day to throw at Mrs. Grimtham and Mr. Peterson, one for each test. The sixth graders are working on their entrepreneur day, learning all things economics and starting their business. Entrepreneur day is going to be on June 3rd and the school board is invited to come and shop student wares. Favorite days? And then at Griffin Squid is going to be continued to get dissected. The NHS is underway in third and fourth in third and fourth grade. Um the Tiger Tribe celebration was on Wednesday the 14th and then they are going to have kindergarten orientation on Friday the 16th. Excellent. Lots of exciting things over the

022next few weeks uh within the within the district as well. So appreciate everything that all the administration is doing and all that we continue to do over the next few weeks to make the school year a success. Yep. It's busy time. Sure. All right. We'll move into our first round of community comment on agenda items. Seeing nobody running up to the mic, we'll close our first round of community comment. There is a second opportunity for community comment uh later in tonight's agenda. Uh, and we'll shift it over into correspondence. Thank you. On May 9th, Christina Harrison emailed the board and districtwide staff circulating an invitation to a sneak preview of Foot Loose the musical. On May 9th, Anna Marotti emailed the board circulating a checks manifest and an EFT manifest. On May 9th, Jan Sullivan

023emailed the board circulating draft public and non-public minutes from the May 7th meeting. on May 13th, Christina Harrison um sent a reminder for the Foot Loose the musical preview on May 14th. On May 13th, the superintendent emailed the board regarding a confidential personnel matter. On May 15th, Ron Oblennis emailed the board uh requesting inventory and utilization information regarding LMS and there was a response from Mr. Cutter and then from Mr. Oennis. On May 16th, Renee Bur just emailed the board circulating the draft May 21st, 2025 agenda. On May 19th, a anime emailed the board circulating a small manifest for additional checks in EFT. On May 19th, Ronald Blenis emailed facilities and copied the board outlining information he believes is relevant to the RFP. And then on May 21st, an animati emailed the board circulating payroll

024manifests. And that was it. Thank you for that. Appreciate it. And uh now moving into general business and over to the superintendent. Yeah, I have a short section today. Um so just do enrollment every meeting. So it's current enrollment. Uh we're getting slowly up there in kindergarten. I would like it to be higher, but we have four more from the last meeting. So um you know, again, I'll say it publicly. We put it out messages and every avenue that we can. Um, if you have kindergarteners, please register your kindergarteners so we have accurate numbers when we start to build schedules and stuff like that. Um, we're lagging a little bit where we were last year, even though the birth rate was similar in the equivalent years. So, we're hoping there's some more kiddos out there

025that need to come and get registered. Um, so if you can do that, that would be great. I know the staff at GMS would be more than happy to help. Otherwise, we are exactly where we were last month. Um, no change at any of the three schools. So, Okay, thank you for that. Um, the second thing I have is grant assurances. So, this a yearly um yearly thing that the board has to do and to review um that's a long form right there. I think it's about 20 pages 19 20 pages um sent from the state um that to to summarize all of it not it's not this simple but it it is for the summary purposes. This is to make sure when we accept grant money um that we account for it properly and

026we're in compliance with all state federal laws, our own district policies and that we're following out of accurate with our reporting to the state on when um we spend that money and how we spend it and the vendors we go through so on and so forth. So this details all of it. Um I I I know Peter and Andrew you were not at the last couple meetings. Y u but we have waited to do this under most school districts had under recommendations from their attorneys and you'll see that this is a modified version u because there's current litigation involving some of the executive orders um from the white house um that has a direct effect on some grant money. Um, so if you scroll here, I believe it's the fourth page, you'll see, for example,

027that this modified version has crossed out some of that language connected to the executive orders because there's litigation not involving us. And this is, you know, everywhere, not just in New Hampshire, but there's litigation involving those um executive orders. So the pause from from um legal various legal people were just like if this can wait out or you don't want to commit to something if that executive order gets overturned so on and so forth. So the New Hampshire DOE decided to essentially cross out that type of stuff in the grant assurance stuff that allows I guess wiggle room is the best way to describe it. If those are struck down by legal or something is adjusted from those ex executive orders through all the litigation in the courts, it doesn't have an effect on um

028our ability to access the grant funds. And if they stay, it doesn't have an ability to access the grant funds and so on and so forth. So, we've been putting this through our legal um I heard back from them this morning. Um they would be comfortable with us going forward to signing this, which we need to do by June 1st anyways if we're going to accept grant funds. I have it for us to sign later today if we're good with it. As long as the board is comfortable with me signing it, I read it. I mean, we've gone through this process annually, so I'm comfortable with signing it. Um, then I'm happy to sign. Yeah. Um, yeah. So, we should be good to go. Um, do you have to sign it and then initial? I

029have to as well. Initial bottom every single page. Do I need to sign it in blue? Believe so, but maybe we should just in case to be on the safe side. Maybe to the lawyer. Um, and that's the grand assurances. So, just an update. We're good to sign up. Sign up. You're doing. We are good to go. Perfect. Thank you. Any other questions on No other questions? Oh, next week. I know. I'm supposed to be waiting for a signal to push the button as Sarah calls it for a Oh, yeah. See, I reminded you here. Look at that. I'm still working on it. I'll just say button randomly. I know what it means. Mr. Darling, we'll turn it over to you. Yes. All right. Um, so I have updated our financials and transfers um with

030regard to um end of year. I just wanted to give an update that um with regard to particularly salaries and benefits, which of course is a very large portion of our budget, the timeline for being able to really hone in on what we have left for the end of the year is June 5th is going to be our last um payroll for anybody that elects to do the 21 um week payroll system. So that's a good portion of um folks um in the district. And then on June 12th will be like the end date um for that will be the last of the um checks that go through for teachers and whatnot. So we'll have a much better idea of what our outlook is going to be at the beginning of June. Um we have

031taken a kind of a preliminary look at things and um certainly it looks like we're going to have more than enough to cover our incumbrances. I mean our the warrant articles that were um that had passed um in March. Um but beyond that, you know, we're just want to be sure that we have the numbers that we think that we have because lots of bills are still coming in um for the next month or so. Um so with um I did want to talk about transfers, actually I'm sorry, contracted services um for next year. We do have um some positions that we have contracted for for this year and we would like to continue on with some of those providers um because while those we have those positions filled by the contracted positions, they're still

032um you know we've still um advertising for them and not have have not had any applicants. So one of them is Health. we would like to continue on for the 2526 school year um with um the special education teacher that um primarily um services the students at St. Francis. Um and then Sunb Belt Staffing we have two paraprofessionals um and an OT service provider that we've contracted with that we'd also like to continue with for the 25th 256 school year. Um and I will say with both of these um companies within their contracts we do have an armorly termination clause. So, should we um have to um should we have applicants in the meantime, we could um book with them, but I just wanted to make sure you would feel comfortable with us signing those

033contracts for the for the next school year. No issues from my side. That money's in the budget for next year, right? It's part of the the budget. Correct. Um and then additionally, we um there's a long-term substitute nurse position that we're going to be um meeting um over at Griffin. Um that'll be coming from from August to November. And we do we have had that position posted since March, hoping to get some interest for the long-term position. And we have had no applicants. Um so, um Mora has actually reached out to Breton Provo, which is a local nursing staffing firm. um and they've given us an estimate of $38,250 that would cost to contract with them um to have a long-term nurse for that time period. Um we recognize that that's you know not an

034ideal situation, but um it looks like that might be the situ the the the path we're going to have to go down. Um I actually did hear as late as um this afternoon that there might be a couple of people that may be applying but until we see those applications. What school what building is that for? Griffin. That's for Griffin. When do we have to make that decision by um I mean it's going to be the start of the school year. So I think we're going to have to make that we should probably make the decision I mean the decision sooner rather than later. Um, make sure we have the staff. That is not budgeted. Correct. Correct. I mean, it would be beyond the cost that that we would be paying, you know, the nurse.

035Certainly, that would be a bigger chunk of money. Can we wait on this two weeks? I'm just curious if by even having a conversation tonight if if parents at GMS that may or may not be have nurses that might be willing to do it for a couple of months apply. It could be worth it. If I may make a pitch out there like this can be broken up into days because we're talking subbing, right? So like I know nursing is, you know, my mom was a nurse and sometimes she would sub for schools, you know, depending on her schedule and stuff like that. Uh I mean some consistency. So, if like someone was always available, say like a Monday or a Tuesday or whatever like that, that is is is appreciated. But we can split

036this up with multiple different people. So, if there are people out there that are just looking to pick up some extra hours, you know, for one reason or another, um because I know nursing has a different set of hours than than the school day, we're open to those as well. Just throw your name out there. Um put it in their application thing and we can have those kind of different conversations. We would love to get down to where if if we have to contract, maybe it's only for once or twice a week, right? Because that's a much different rate than it is if you're putting someone in that position every single day. So, um, anyone out there if you're interested in just some work couple months in the fall, we would appreciate it and that

037would be great. So, yeah. So, let's hold that thought. Absolutely. Um, solar. Um, we actually just had um received an email um prior to coming into this meeting that Eversource um has um let us know that they will be scheduling installation of the new meter. They have another 10 days to do that. Um but that's that's where we're at. Um with regard to the storage um storage um component, I wasn't able to get an exact date yet. I have sent since sent another communication to Kay um that essentially she's um said that the the infrastructure pieces so getting the pad poured and getting the trench um dug across the driveway in a preparation for receiving the storage unit. She said that she can commit to doing that by mid August prior to the kids coming

038into school, but um that she does believe that it's going to take longer to have the storage um container um by that time. She definitely thinks it's going to be later um so into the school year. What do we need to do to escalate? I think I mean we can reach back out to the attorneys. When we reached out back in the uh fall, I think it was last time we really dug into the contract. At that point, we weren't we didn't have really any momentum on this uh meter stuff and everything like that. So, they said there wasn't a ton we could get out of them, but we can certainly reach back out make the kind of say we got this going now like with this battery pack pack thing. Is there anything more

039that we can get going with it? My fear is what's going to come back is that we're not taking a financial wash on it yet because it's that consistent rate for electrical at LMS right now. Um that like $99,000 amount for that and that doesn't get get increased until this thing is built. So we're not taking any financial loss on it other than the goodwill loss. And that's what I think is challenging for all of us because, you know, this is a project that was promised to the district two years ago, three years ago at this point, and it continues to not get not get completed and stuff like that. But we can certainly reach back out to the attorneys and see if there's something we can do to I'd like to because the way

040I see this playing out now given the current geopolitical environment um and with the mention of tariffs, yes, K's K's words. Yes. um is that a lot of the manufacturing components that are going into this battery energy storage system or BES are likely offshore and will likely be subject to tariffs which likely mean increased costs for dynamic grid which will likely mean delays in manufacturing and delays in our delivery continued delays. So it's not out of the realm of possibility then that this energy storage system will not happen this year. I mean, I guess my question would be, and I'm I'm thinking off the cuff here, you know, um, this meter gets set, the thing gets flipped on. I'm simplifying the how all this works. Then we're getting the power from it, at least at

041that point. Like the battery is storage, so then gets sold off to to whoever else gets it, right? And it's like it is backup for us a little bit if something was to happen. But mainly, I think my understanding of it is Eversource is going to benefit from that additional that additional battery there. I don't know if we can look at getting out if that's something that we of the battery part of it. You know what I mean? Like we have the panels. They're about to be my understanding and I could be way off base on this. I I don't know. I don't understand the solar fully, but we've gotten our thing which is the panels connected to our stuff, right? And this thing meter is going to be put in. We're going to be

042able to flip the switch and then we're going to be getting our energy from solar, right? thought is there something we can like now just say like we're good does that make sense credit meaning like if we're producing more than what we're using then we will have credits and then there would be a credit with the storage as well so there there's some of that and how that all works really the point of the battery is to is to reduce your average take across a 24-hour period so the battery depending on how they set up the negotiation with the battery is. Is is it grid storage or is it school storage and then when the sun goes down instead of pulling from the grid they pull from the battery and then it just recharges itself

043over time during the day. It's there's two ways that you can have it set up. So I'm not sure how that share maybe if I can share the contract with you Dan and you can Yeah, I I'll take a look at it or I'll take a story for us, right? Because we talked about the electric buses being able to charge an electric bus at the school. You know, the the idea behind the conversations here were were that it would be operational certainly in the summer months, right, where we're getting max capacity out of the array and that we're saving or storing in the in the energy storage system the max capacity and that that energy is saved for the lower production months. Yep. And we're we're we're drawing from the from the from the savings

044and from the from the batteries in those lower production months, i.e. winter. Yeah. So so it it's set up as a mass storage versus as a give and take on a daily basis. That's how that's how the design of this was intended to work. So I mean we could my my I will say that we probably have a lot of controllers inverters that are installed that is meant to run with it. we do. Um, so the concern would then be is we overbought right on that piece of mechanical hardware. So, so be it. But I I guess to me is that you would have drastically different electrical swings from call it mid March, midappril all the way through to like mid-occtober and then our electric usage is going to go through the roof during the

045winter months. Yeah. Yeah, I mean we see that already and you know the way that the pay cycle goes. Yep. The pay cycle and the energy. So and a lot of that right is to offset the heat pumps. Yeah. So heat pumps primary use of fuel is electricity. So my guess is the idea is heat pumps are extremely efficient. They're better than just about anything else. Offset it with the solar. Now you've got a benefit of it's free energy which then becomes free heat that's super efficient. So it I get we'll see it now, but I think LMS will get hit harder when we don't have the negotiated price for electricity. So I it's I honestly could go either way because you're right, the solar panels can run as is. So, I think one of

046the benefits though was to save that energy for the for the you know when it's light from 10 to 12 in the afternoon and it's dark the rest of the time. I think it's helpful to get the facts from the attorney at this point. Let's see if there are any options for the board to consider. Um are any outs from that contract for the battery energy storage system? Because at this point, you know, I I can definitely see I don't know if the board sees it this way, but I can definitely see a path where this thing does not get done this year. Not only do do I see that, but Dynamic Grid may just say, I'm going to lose my shirt on this because of the tariffs, and I'm just not going to buy

047the equipment until the price comes back down. or you know and we've already heard this this is h this has been a past discussion where oh you know this facility that is intended to build this doesn't exist and oh by the way I've had to change the scope of what we signed in contract because what I sold you was fake I got mad at the YouTube TV at that one uh you know so I do think it's worth exploring our options okay we'll do Okay. All right. Um and then end of year, I know we um talked about this briefly last meeting um but we just wanted to um share again. We have a ongoing list of um potential end ofear encumbrances um that we still need to prioritize, but we've just been adding to

048it as we go along and adding quotes as we get them. Um, you know, certainly we want to think about the end of this year and using money, but obviously going into a default budget, we also want to make some considerations about what we would like to do um potentially with these end of year funds to take care of things that we wouldn't be receiving next year. So on the agenda, we linked the same proposal form that we talked about probably about two months ago at this point. And we just updated, you still see two tabs down there, just a second tab that we were working on um this week because as we start to I know it sounds weird, but we are starting to deal with the FY26 budget, right? Like we're doing ESY

049um planning and doing contracts for everything of the services. So we are starting to get some more concrete numbers. So if you like look at the second tab for example, we had predicted, you know, two months ago when we were starting um schedule building that we'd have a savings of about 36 potentially $36,000 due to that um by restricting six period classes and and some other things. That number played out exactly that $36,000. So that's a pretty concrete number right now. Um and as as our ESY for both special education and for regular education, we've been signing those contracts and getting in um the different services that we have to do. We've seen some um concrete reductions that we'll have in those particular lines. So we added those and if you can recall three meetings

050ago, we talked about school psychologist restructuring and we have those savings now from there. So, we haven't taken anything necessarily off this list, but you'll see that we've been able to add savings if that makes a sense to it. So, we could potentially take things off this list. At the same time, as Julie just mentioned, we talk about end of the year in encumbrances and possibly doing these. I mean, I see one of the what this is just my opinion. It's ultimately the board's decision, but one of the things that that I personally see is doing some repairs at LMS for some of the sinks and the bathrooms and the nurs's office specifically would be uh very good and appropriate use of if we have some end of the year funds available. And you'll see

051those are are things we kind of mentioned here. Maybe ear marking as these kind of reductions to kind of kind of offset that. So if we look at the reductions we had proposed updated with this, we'll see we have a larger difference of about $37,000. So, if you wanted to take if we wanted to take stuff off of this list as things that we were thinking of reducing up to that dollar amount, we could start doing those type of things if that if that makes sense. Yeah. Well, thank you for at least starting the conversation. Um, you know, over the next month, you know, Dan, for your benefit, we are going to have to make a decision our last meeting in June or what the board will decide for end of year incumbrances. That's when

052this is finalized. So, it's nice to start to, you know, see it in paper and think about it. Um, I guess the question to the board is there anything that you're seeing first on the incumbrance list that you agree, disagree with, should be added from your perspective? Like, I'd like to open that conversation. So now we're we're starting to get ahead of it like obviously repairs and cracks and building and CHS stuff like yes we need to get some numbers behind that. So we had put out an RFP for that or an RFQ excuse me for that and uh didn't get any bites. That's okay. So we're going direct to a couple people to get quotes on it right because we didn't get anyone the bites. So now we can go just chase down um

053quotes. So we're doing with that. Dave's doing that from this company called on the level that does this type of work. That is something that was referenced in the on-site insight reports is something that should be addressed relatively soon at CHS. I mean right now essentially. So that again is an excellent We don't have a dollar amount in here because we frankly don't know. We have a we don't know. That's what we're looking to get done. Um but that would be a great thing. The LMS um you know syncs and stuff is on here. I think that would be a good use of that. And while we have budgeted for those things next year, you know, I see these as safety things, which is an appropriate use of end of the year funds because you

054want to get the the safety of the building kind of in place. Um, you don't have to limit it to that obviously, but just like I think that's a natural thing to use end of the year funds for. Um, and we have some some estimates and are trying to get more concrete, you know, quotes for this type of stuff. We haven't prioritized any of this. we had just asked, you know, the building uh principles and and the admin teams to just put things on the list, right? So, um so that's where we're at. One of the things that I know the board has talked about in in the past um was CHS bathrooms as well, right? In replacement mirrors and things like that that are end of life for sure. Um I know the AV

055equipment. Um, continued upgrades at Campbell continue to be an item that is talked about annually. Uh, and some continued upgrades there. Um, we have a couple safety things that came up from the Alistro. These are smaller expenses, but um, one of it was a, for example, a back speaker at GMS, right? Out exterior speaker that so you can hear it from the back fields. um LMS2 LMS2 the side the gym side you can't necessarily hear as well with the outdoor speakers. So looking at some of those those are relatively small when we're talking about these but that came up through the Alice drill um that we held there about a month ago. So um we wanted to kind of I think Chris included those here but those are a couple of the things that that

056we kind of want to do. Um, we talked about through the budget process and we have it on those list the parking lot study, you know, is that something that you want us to get a hard quote and company from to to do that? A quote information doesn't hurt, right? Do we need to pay for a quote on that or is a company like willing to come out and give us a quote? I'm not 100% sure we that that but we can start to figure that out. I think the reason why we had talked about a study was because of what was going on underground with the with the water and so it was something that they would need to get equipment. It was more than just hey here's how much it's going to be

057to reseal your parking lot kind of quote. It was more we got to determine what your actual issues are and why you're having sink holes that can swallow cars. So we have 25,000 here because that's from the on-site insight report. I don't know if that's a and she took that as a guess too. I would think study would be over the next couple of weeks what I would encourage just to ask a question. What I would encourage you to do is to reach out to um the the highway department in town and Mr. Brown. Yeah. And just get his thoughts because they've gone through this now recently at the transfer station. Okay. And went through a very large um replacement of their asphalt and very significant and I'm I'm curious if they had to do

058a study to do that. I'm thinking not. Okay. Okay. Right. Yeah. Because there's there's a there's a a local vendor that does this this line of work. Okay. Okay. That's great. Yeah. We'll reach out. Thank you. There, you know, I think there's a there's a connection there that can be made. Yeah. Now, I I I have a question. it's something that we don't need to spend money on and budget for. Like let's let's just ask the question. Okay. Um I have a question for the board as as we look at this. Is there no such thing as a bad idea or is there bad ideas? Because and I'll give you like a low like uh you this is uh no pun intended a layup of of one to kind of talk about. So, the volleyball

059um netting equipment at LMS has to be replaced, right? Like we have it in the budget next year. Um that would be a great thing to do like now with end of the year, but that's athletics, which I know sometimes makes people nervous when you use end of the year funds to to cover athletic expenses. But I feel like this is not just like a bonus for our athletic program. This is a like we need this equipment to be safe and functional. I think that's a great use of your function. Um, and then now I'm because that was my layup question, but now I'm going to take it the the next step. No pun intended. See? Yeah. Um, one of the things that came up a lot, you know, earlier and we had some issues

060about earlier this year was uniforms. Right now, is that a step too far for end of the year or can we use this as an opportunity? And if there are some uniform sets that are in really rough condition as Tony works to establish a true rotation of uniforms at both buildings, can we clean up some uniform stuff? Right now to me that would be more like a level two priority versus like replacing say for safety reasons the volleyball nets that would be more of a level one priority. I would want to see what else is on the list, what do we have left and then make that decision. So that so it's not necessarily a bad idea to have that conversation. Correct. Like to me that's where the prioritization comes from because I do think

061some portion of this some portion of the discussion of end of year funds is going to bleed into the fact that we have the default budget and are there things that we can buy now that will help us have you know meet the goals that we need to meet um for 26. So I would say uniforms was one of the things that would have been cut because it wasn't in the default budget. However, it's still a need, but not necessarily a level one need. So, that's my thought process on I don't know what the board what everyone else thinks. Yeah. I mean, if I think we really need to see the numbers of the repairs to CHS. I mean, some of these bigger projects that are a need versus a want. Yeah. Right. It all

062depends on the priority. What's what's most important? Absolutely. But I I just don't want it to think that we're just trying to like spend money for the heck of it, right? like uniforms is a thing that like we need to address. You know, that's a necessary thing that kids need for playing for, you know, for example, you know, some type of equipment, you know, that would be more for, you know, a pitching machine or something along those lines. I might be less inclined to do because that feels more of a want than a need. I mean, I'm It's a good want. It's something that would be helpful, but it's just not necessarily the time. Yeah, that makes sense. Yeah. Um, one of the things we left on here is uh people keep calling it Gator.

063I guess it's his technical name, but like John Deere. Yeah. Um, for our athletics, and I I do want to give a little gentle push for this because this frankly bothered me. I saw it firsthand this fall. Like we don't have one here. We were playing uh I think it was Summerssworth and a kid broke his leg like um and people had to like I helped like we had to carry this kid from the bench to his parents car. so he could go to the hospital. And uh I I just think we we're better than that, you know? So like if we have something like this, drive it over, put the kid on it, and then drive it back. We have one for facilities that was bought. I think it was last year, the year

064four, I'm not exactly sure. And that's great for facilities, but it's being used for facilities. So they're paint cans on it, lining stuff, like all sorts of different facilities equipment on it any given moment. So, it's tough to double dip on. I would have to go back and look, but I thought from my recollection from a couple years ago when this came up was that it could be a dual purpose. It sounds like maybe it can't be and that's just not as feasible as we thought it was going to be at the time. Yeah. And I I think like in a real real hard pinch it could be, but you know, just like that was that was tough to watch first like and uh I just think we're um better than that. I don't know

065how I don't have a more elegant way of saying I'm not arguing or disputing that uh and the need for that. Um but I have seen the Gator at lacrosse games. Yeah. For that purpose. Yeah. And I think we learned a little bit too from the fall that that was a tough look to like be in that situation. So I mean I think in a short pinch right getting a process around of when there's athletics like facilities has got to prep the gator for this is now athletics usage and go and do that whether it's they got to clean out the bed of the thing and put on you know a board so that way that someone can sit on it or something like that um just to make sure that it's at least available

066for use. But I I have no hard If it's needed, get it. Um, if it's needed, get it and if we have the money at the end of the year and that's kind of what what do we really have at the end and what other top 10 or and I would prioritize some other things on top of that, right? Like but just like um just to put it on people's radars that that's always just stayed in the back of my head all year. So, Brian, is there anything from the on-site insight report or your CIP for GMS that would be short dollars, but would be useful safety or securitywise? I mean, I don't want to speak for Dan. I mean, there's some low-level ones that actually aren't on on site, like the speakers and some

067of those type of things, right? I think one of the things Dan's looking at and jump in here is like some of the um carpeting and storage things that we had in the budget next year. Like I think we were trying to do a full set of five for carpets and stuff like that for grade level replacement the classroom rugs. They five years is pretty much end of life when you're talking about, you know, so now that's something we should be doing. Yeah, I put that on the list. The other one is um there's a it's a it's almost like a cubicle divider that we use in one of our special ed rooms. Um it's okay, but it was like that was the last time we're moving it. So I would like to have a

068bit of more secure base than like if we move it it goes boom. Um so that would be it's a it's a single piece that's a one time expense that which was that I'm sorry I was looking at something else. I missed what you started with. Well, that's the room divider. That's the thing I was going to bring up. For special services space, you know, it's a one time expense. It was put in last year's budget, but you know, we'll go into default. It's needed, you know, that I think is a safety friend and yeah, and it's for that program. Yeah. Okay. It's at the bottom. Yeah. To answer with on-site insight. So, um, I didn't link it here, but it's been in previous agendas and stuff, but the capital improvement plan we're trying to

069develop. Like, this is what one of the ideas behind it is. I guess I could just put it up there real quick is identifying the needs of the buildings and the funding sources of where these would come from and utilizing end of the year funds as something like that. So, hopefully it's going to pop up here and I we'll uh increase the zoom so you can actually see it. like this is just CHS here, but there are things that would be not necessarily things we would budget for, but are different kind of safety related things that we could use end of the year um kind of funds for our incumbrances for. Now, we punted just because of when this report was done and when budgets are developed and everything like that, we punted on this

070end of the year for anything just because we have to get this plan in place. Like for example, the idea would be next year at the end of 2026, I can just scroll over here for a sec. These are some items that we could discuss as end of the year funds that are need to be in repair that maybe aren't like, hey, we know this is not necessarily we're going to put in the budget because there are other priorities, but like yeah, we're going to need to redo the flooring in this hallway, for example, or in this case, whatever the case may be, right? And this could be where we start doing some of the planning for end of the year funds. Okay. So, I didn't I know I'm not directly answering your question about

071GMS, but this is where I want this to kind of end up as kind of the No. And the plan for it and stuff like that. I spent more than a handful of hours going through this and everything else. So, this I think is great. This has shifted right because we were kind of punting on this year because of when we had the report. We can start in on any of this at any time. For example, one of the things on here, I don't remember exactly where it is, but it's under CHS, is to repaint the SAU. Well, we we did that this year, right? Like, so we it's like a different shade in here now because we checked off that that that thing, right? Um and so there we could look here. This is

072CHS and LMS on this particular list. Um so there are definitely things on here we can start kind of maybe looking at and kind of chipping off little by little as we have other funds and stuff like that. No, I I think this interlacing is great between end of year funds, the CIP plan, trying to find the buckets. I just didn't know from all of the FIC meetings and all of the vigorous discussions of short things that we could do now to help out the building. Was there anything that cropped top of the head? We we've talked about the doors, the push Yeah, the delays. I mean, the quote we got, I think, was $75,000 for that. That's not something you're just going to throw into a budget or something, but that's something we can

073have a discussion about in terms of safety if we want to pursue that. Now, I think that was for every exterior door. Yeah. For doors. Yeah. So, you know, we could go back to that and not do nine doors, right? Do you focus on the cafeteria doors or something along those lines? Um, but that would be a safety thing, I think, related to the GMS that we would look at. I mean, we're going to still have some unexpected expenses pop out. I think the HVAC at the GMS at the portables at GMS had went kaput this week. So, you know, that's a repair that we're going to have to do that would it's not budgeted for that will eat into the theoretical end of the year funds that we have right now. That's an immediate

074thing that needs to be done in the short term. So, um those are some of the the things we'll do. The only thing I can think of is and Dave can speak more to this. I know we've had some major plumbing this year and I don't know how much has been repair versus replacement versus I current state we did have to replace one of those things out replacement pump but like I don't know how much of this is intertwined and how much has been replaced to new life for that component and how much was just a major repair but I would defer to Dave on the state of our general plumbing and septic so that that's kind of the thing that I like the the one septic pump that had to be replaced. You know,

075I I I figured there's what, two of them, right? Do we need to preemptively just do the second one because they're rough because they were roughly the same age or is there Hey, I I I put it in. I really don't like how this looks and go that way. So, that that's what I was just trying to dig at. Is there something that may not be explicitly mentioned or said somewhere that we should be thinking about to save off a, you know, a backup or a disaster later on? Um, the only thing you can speak to is where we are with the uh decking and ramps. Yeah. With the Yes. Yeah. Yeah. Getting that done. But yeah, we have the wooden ramps, but then they're also in concrete footers. Yep. And we're seeing some deterioration,

076too. That would be a great thing actually to get a cool Yeah. wood directly on the concrete, not not on a standoff. It's it's a concrete footer. Yeah. It shouldn't sit on the concrete. It should sit in like a claw or something. Yeah, I was going to say. So, is it like the wood post is directly into the concrete? No, it sits on like a I don't know. It looks like a common anchor that has like a like a 4x4 cutout in So what I would recommend then just moving along, right, is continue continue to iterate, right? Continue to put requests in. If you have more requests that need to make it in here, um let's let's do that over the next couple of weeks. Let's let's continue to talk about this at our next

077meeting and then make decisions in a month from now. Y um and again if you guys you know I see it's blank and I I definitely understand you don't know yet but prioriti like what priority level you would give some of these things will certainly give us some insight into what you you know you guys are all thinking I think the and just last comment I wanted to bring this up the one that surprised me on here uh is actually LMS refinish gym floor and the reason for that and this is row for the board. Um, the reason why that surprised me, and maybe it's just my misunderstanding or or interpretation of what this is, is because this board has been told time and time again that the gym floor cannot be refinished. Yep. Every

078year that it's on its last time. That it's on its last and it needs to be replaced. Alaska, we'll check on that. Maybe we're misstating what that is. And that 2,200 bucks that dollar amount seems very inexpensive just for a refinish. Yeah, I was going to say that also seems very inexpensive for a replacement. I don't know. We'll check. Maybe that is something different. That's Let me see if I can find it in the propos that up. [Music] Um when you look at the reductions yes due to the default is there anything you want to discuss there at this time or next time 33 needs to be added back in agreed I don't that close to sir without getting into details okay um can I bring your attention to 42 two row 42 you can

079that is something that in the back of my head I'm trying to get to that number right there. So, I would like to see how hiring continues to kind of play out um in terms of attrition and savings in that type of area, but and I know it's a little bit bigger than some other things, but and that's not something you can do end of year funds for, but if we have to make sacrifices, we have to make sacrifices, but that's something that that I have in the back of my head to try and get. Well, we talked about that a few meetings ago, too, right? That's a possibility. Yeah, we did. And that that is, you know, um I just think for our co-curricular programs at the middle school, if we can get that

080that figured out, that would be good. So, row 23 should be added to the end of year incumbrance. Yeah, we have that I think on the list, right? If it's not, we'll add it. Yeah, it's in there. And if there's other things that that catch your attention there, just let us know. So yeah, like row 41 and the radios, that's something the board can can Yeah. consider as well. Yep. Cool. All right. Okay. Anything else on reductions or incumbrances at the moment from anyone? Nope. Thank you for that conversation tonight. Uh we'll turn it over to Dr. Taylor for CIA. All right. I just have a couple of quick um committee updates. Um last week we had the last um curriculum review committee and um during that meeting we kind of did a year in

081review. Um we did a lot during um this first year together um which was great. Um and um we're really going we made a plan for the start of next year because we've really been kind of going around um with the new um curriculum review cycle that we put out. And um there's a lot of plates spinning in curriculum with the vertical alignment and kind of everybody's in an overhaul state almost. So, um, we're going to plan to kind of, um, reook at the review cycle and, um, make some edits for next year to make it make more sense for where people are at based on the work that we've done this year and where we're headed. So, um, we're all excited for that. It's great, um, group of people that are, um, working hard

082to do a lot of great things. Um then this afternoon we did our last um learning outforce learning outcomes task force our lot committee um met and um this committee or this task force I'll call us our task force um got together later in the year because we were kind of rebranding what was formerly the grading and reporting committee. So, we started in February. Um, got together, kind of defined our purpose, figured out what kind of what direction we wanted to go, where do we want to start. We started with a survey out to staff to kind of get a pulse on where people were at in their feelings of assessment. Um, and then from that data analysis, we thought, you know, we really want to focus on depth of knowledge. So, that's where we've

083been digging in the last couple of months. So, tonight at our last meeting, we came up with our first deliverable that we're all working on, which is going to be an infographic um coming out to staff. And then um we're really going to start to um flush out more of this next year, which we're really excited about. We already have a plan for our first um couple of months meetings, how we're going to roll things out to really become a resource bank for people on because everybody gets stuck in the minutia of like I'm doing so much. I have so much going on. I can't think of what else and how to vary my assignments, how to vary my questioning, how to do all those things. So, um, really putting together some resources for people

084to just, oh, they did this. I'm going to go into that bank and kind of see what they're doing. So, um, that's kind of where we settled for the end of year learning outcomes task force. So, it's exciting. Thank you for that. Assessment, assessment, assessment. Appreciate that update. Yeah. Thank you. Uh, Mr. Mr. Shoemaker, right on point. Any questions for Dr. Taylor? No, I was listening though. All right. Uh, moving into public minutes for May 2nd, 2025. Has everyone had an opportunity to review the minutes? Yes. I'll entertain a motion. Make a motion to approve. Motion by Miss Ames. I'll second. Second by Mr. Dit. Additional discussion. All right. All those in favor, please signify by saying I. I. I. Opposed? Abstained. I I motion carries 302. All right, thank you for that. And then

085now into new business and we have the GMS RFP. Yes. So this is the RFP we've been working on. Um this went through facilities committee last night with some additional updates. We put it I'll give you some of the history, I guess. So we wrote it, sent it to our attorneys, they updated it for us, brought it to FIC, they provided suggestions, included those suggestions, resent it to our attorneys today. They said, "Looks good. Nothing changed from from their perspective. Everything is still good there." So that is the most updated one. So we are looking for approval from the board and permission to um issue this out and start getting the work done for it and stuff like that. Is it a vote? Is it a Well, you you can uh do what you want.

086Maybe uh make a uh what's it called? That thingy where you discuss them motion. I will you know the thingy. The thingy. But I can tell it's the end of the school year, can't you? You know the thing. The thingy. I will. Or you can just start asking me questions about it. So, does anyone have access? I do. I hope you have access. That's not good. I had access. You had access? What? I don't Are you in a different Google profile? That's always what happens to me. I It usually does, but I don't either, but I It did have access earlier, so I Oh, what happened? So, I have seen it and I'm comfortable. Yeah, I I've definitely seen it. Um I just re-updated your access. So, maybe it got turned off accidentally, but you

087got it now. Yep. Yeah. And we pretty much included, you know, for for FIC people who may be watching, we pretty much just included everything that we discussed last night. Dan took the notes during it. Uh, the attorneys felt comfortable with everything that was included in that. If I could just for sake of highlighting um some different things here. Um, if I bring you the second page, which is the introduction section talks about the three schools. Um, and what we're looking to essentially do is examine, you know, renovation, possible addition that's GMS exclusive or if the makes sense to explore utilizing Campbell in some sort of reconfiguration grades as well to have that kind of availability as well and for the firms to have those options kind of in mind as they um start to

088develop um possible solutions for us to examine and stuff like that. And included in that introduction section um is a lot of previous information related to GMS and the buildings and stuff like that for the firms who would be bidding on that. Um we try to I try to capture everything that was mentioned last night at FIC as possible documents. So those are all included in there. Did you get the last one that one is in there too? Um and uh so they they have access to all that and uh that kind of summarizes what what we're looking for and some some legal language in there that that it's our work and what we're doing. The idea is that we're going to work with this this RFP is going to get us a firm to

089work with. U we're going to engage that firm in in these solutions that then we can kind of the board can ultimately decide, but I'm sure we'll get feedback from other people such as facilities committee and so on and so forth. um with the target date of having um a possible like we talked about the timeline last last meeting mid-occtober at that school board meeting um to have a uh proposal that we'll start getting the bond together for and then on to the warrant in March and stuff like that. So um project description uh we tried to add to that that was a recommendation of FIC last night worked with Dan a little bit to give that a little bit more beef on the third page there section two um and then so on and

090so forth the rest of it through. Should I ask Mr. Mitchell a question? Sure. How do you feel about this RFP? Do you feel that this RFP aligns, If you want to come to Mike, do you feel that this RFP aligns to meeting the needs across Griffin that we have now been kind of talking about um working towards for the past several years? Let me say this with knowing that we have to find the direction that we're going. I believe that this RFP accomplishes the simple goal of getting the right firms in the room to at least have the conversation that will tell us, yes, these are the people that can get us into the direction towards a permanent solution for GMS. Do you believe the strategy within the RFP um enables us to move

091forward with a plan that doesn't prevent learning to happen within the building and disruptive in a disruptive way? I've been very clear that those are questions that I'm always going to ask as any part of a discussion of any plan going forward, which is we we have to identify the needs, come up with the plan to address those needs and then account for the current learning environment that we are in. So again, does it is the RFP the solution? No, an RFP isn't the solution. The RFP is the invitation to have the necessary conversations that will lead to solution. I want to make sure it's written in a way and you're comfortable with whoever bids on this RFP, right? That you're comfortable with how it's structured and that we ultimately get bids that are aligned

092to how this is structured. I believe um I believe that it's attractive enough to get the right firms that will give us the guidance that we need to get where where we need to go. I'll make a motion to approve the art. I'll second. Motion by myself, second by Mr. Dit. Additional discussion. No, I'm comfortable. Uh, I'll do a roll call vote on this one. Um, Mr. Plansky. I, Miss Ames, I. I am an I. Mr. Dit. I. Mr. Shoemaker. I. Motion carries by zero. Thank you very much. Let's see where we go from here. intends to create that conversation to find that solution. I appreciate that. We're going to get this out tomorrow. Um and uh just for your note, you're all obviously invited if you wanted um part of a pre-bid meeting that

093we have on Tuesday, June 3rd. You don't need to be there by any means, but you're always invited to to attend if you want. That is a business meeting for us to have with potential firms. So, um that's the nature of it. is not necessarily it's not a public board meeting or anything along those lines, but um we're also don't want to do this in the dark and know that we're being transparent with everything that we're doing as well. So, um if anyone wants to join us, can you send us a calendar invite on that? I think it actually would be very beneficial for us to I mean, I'm not telling anyone else you have to be there, but perfect. Yeah, it's even better. I think that it's not a public meeting. No, it's it

094is a business meeting. we have to talk to these people as I think it's important because that the this whole RFP thing was the crux of what we're finding out was the crux of the failure points last time. So I think I'll be there. All right, policies. We've taken a bit of a hiatus on policies. Um, there have been other things that have been higher priority than policy at the moment, but the hope is we're going to get back to it. I'm going to be honest, probably July. Um, I think June is going to be with end of the year financial, end of the year activities. It's hard to get a whole lot done there. I'm certainly willing to if we can find some meeting times, but yeah, I know we're trying to find some

095meeting times and it's just hard right now. I mean, we, you know, in the office, we've been trying to, I haven't even shared this with you yet, like been trying to identify maybe some policies that we would like to see, you know, going into next year that like we look at doesn't necessarily mean change, but like that we need to look at stuff like that. Like there was a good question. It's more of procedure thing, but it's is worth a conversation around um something involving AP exams and uh waitings and stuff like that. So, um, looking at that, looking at the related policy and the procedures we use for that, um, things that become timely as as the school year has come through it. Yeah. Yeah. So, I anticipate probably is July will be the

096next time that you see new policies on here, but that doesn't mean we might we may be able to find something together in June. we've been I this was a little pet project of mine about a month and a half ago but got um other things came up so I have to go back to it and I know Andrew you had done this as well to just go through um kind of all the policies and kind of uh cross reference them with NHSBA and and right so on and so forth. So doing that again and making sure because there's been a lot of updates to those as well. So um yeah so that's where we're at with policy. All right. Appreciate that update. FIC update. Uh, well, RFP, it's uh, yeah, Brian and Julie was

097able to get a very welldetailed RFP based upon several examples. So, it's not just out of thin air. Um, I I think it does strike that balance of going full detail and we're inviting companies to um, help us discover what that rate solution is. Beyond that, um, we have put the governance to the side just because we came up with a very tight timeline for this project. So, I prioritized last night just getting the RFP through the review in here. So, the next meeting, which is scheduled for June 12th, I was going to work with John to see if we can push that back one week somehow. So, then that way we can get to the governance. Um, and with the governance, um, we did notify that we're going to have an official notetaker. So

098now uh Jan's going to help us with the note takingaking as well. So with that governance is then um there's been several comments um minor changes some some major ones but um the way that I'm going to handle that is that it's going to be a vote on by the FIC. Is that the official change they would like to recommend to the school board? Yes or no? And go from there. um and then it comes back to the school board and then we approve from there on that governance. The one thing I would like to ask is trying to get all of the official members of the FIC into an email and remember because there's like 13 of us. Um is it possible to create a distribution list or what I call a distribution list

099for once the new members are appointed for the FIC? So then that way it would be like sending an email to like the school board, right? It would be send just a that would make a lot of people's lives so much easier. I think Chris can do that, right? Yeah, I think we have an issue with the fact that you had some non district the the issue is this. We got to give them Lichfield SD emails like if we if it's going to be a district distribution list, right? Which that I mean you can, right? like we give you all Lichfield SD um uh emails, right? So we can just have a what's that? We also fill a W2s for the district. Yeah, exactly. So I mean it is a little bit different. Yeah. I

100mean the only thing you have to consider is like then people could be reaching out with an official district email, right? And they're not the the back side of it or the challenge of it from us being a Google school, which I like. I know people like their word and everything else. um is uh they have to be Google emails to be on the distribution list. So, yeah. Okay. That's a restriction within Google. Yeah. Yeah. Isn't Google the best? It's awesome. It I'm I honestly I do like it. It's just I'm used to word I'm used to Microsoft products for document creation. Um okay, that's might take some more. You can do it through Can't Outlook do it? I feel like it I know Outlook can create a a singular distribution list, but I don't

101think like for example I I Rene or Chris can't do it from our stuff, right? But if if you had use your um Microsoft email, like not your Lichfield email, right? Like I you might be able to and then and then just put your school district email as a member of a member. Yeah. Yeah. So then you're just going to get it in two places, but that's okay cuz we got a couple people with Hotmail accounts on there. So yeah, there's Hotmail, there's Yahoo, there's a couple people I know created their own like just free Gmail to do it that way. Um, so they can get access to the drive and stuff like that. I saw an AOL account. That's what I was going to say. Is it AOL? My wife got AOL account. When

102you figure it out, feel free to remove me from the list cuz I keep getting all of the FIC emails and I don't need them anymore. Come on, you're the backup. One other FIC item that I'd like to talk about this evening is I received a text from Mr. Oblenus directly about trying to solicit my opinions on FIC matters which I felt highly inappropriate. I did uh I did share that with Miss Ames. I wanted to bring the board's attention to that. I do think in my opinion that it's time to remove Mr. Oblenus from the FIC. I'm prepared to make a motion tonight to do that. I understand uh Mr. to it that you're going to uh uh move forward with governance in the over the next month or so. Um at this point

103it's continued to be brought to my attention that there is frustration I think is probably the appropriate word among several members of the FIC and community um just in terms of ways of working. And I understand that our last or a couple meetings ago anyways, I think it was two months ago where we appointed on a short-term basis to get to a recommendation, we now have that recommendation. Yep. And at this point, until the FIC reorganizes and puts forward uh community appointments back to the board, I'd like to uh recommend that Mr. Oblinus is removed and then you guys can reorganize. And if you appoint Mr. will lean us back to the committee. Great. Okay, we can consider that, but you guys need to figure that out and reorganize first and make those recommendations back

104to the board. Sounds good. So, my I would like to make a motion at this point to terminate Mr. Oblenus from the FIC up until a point where the FIC considers reorganization. I'll second. Motion by myself, second by Miss Ames. That's on the basis that we originally appointed him. Correct. as opposed to the other members who were community volunteers. That's correct. Understood. Any additional discussion? All those in favor, please say I. I. I. Opposed. I will oppose. Abstain. That carries. 410. Thank you very much. All right. Schoolboard comments. I'd like to give a shout out to Plos. Yeah, what a great production that was. Right. So, thank you, Miss Harrison, for the invite. Um, great job uh by all the students who participated in that. I did send out a note to Mr. Lambie. I

105hope that made it out to the to the students. Okay, great. So, fun show and it was exhausting. It was fun. It's uh I've done that once in a while in my career like done something with the performing arts programs. This was probably the heaviest lift I've had to do. And uh still waiting for you to bust a move at the end at the end. Yeah. Um but just kudos to the kids and and uh Mr. Lambie and Miss Harrison and everyone involved in the production. Just the time and the energy and the effort to to kind of pull it off is incredible. The kids did great. Um it is that weekend is so long and intense, you know. I mean, I at least had the ability to leave Sunday after the show and just

106go home. they had to strike down the set and do everything with that as well. Uh, but the kids are incredibly talented here. Um, and they just did an outstanding job and it was really fun to kind of see it all behind the scenes, too. So, yeah. Uh, we had great crowds, too. So, thank you everyone who came. Uh, about three of the four shows are close to sellouts, which is awesome, you know. Um, and that's great support for the program because obviously all those kind of proceeds go to help, you know, future shows and everything connected to that. So, uh, thank you to everyone in the community coming out to to support, um, the shows as well. So, I just want to say great job to the staff for the, uh, getting through SAS.

107As a parent of a third grader, I have to say getting through getting You're still getting through it. I thought it was over. No, my daughter thinks it is. Yeah. Maybe for her. Well, I can tell you as a parent of a third grader, you guys did a great job making it less scary. They started off scared and then I believe Mr. Mitchell went in and said it to the third graders that they have a a history of beating the fourth graders. So, she felt very encouraged by that and it seemed like I asked her healthy competition. Yeah, I I I heard according to her she finished up yesterday and and I asked her how it was and she said it wasn't that bad. So, I you know I think you guys did a good

108job helping and the teachers obviously did a good job helping prep them for that. So, just want to say that. Yeah. A big thumbs up to CHS as well for similar testing. I know I happened to be there presenting to a class on the Friday that the AP testing went down for the AP psych test with kids in the library and again it just happened to be a break from when I was having the conversation. So I was in the counseling office as these kids are coming in and Val, Miss Nelson and and Mary they were all handling it incredibly well and just to be able to reschedule and then I know that they had to reschedule springfest because of it. So there was just a lot of dominoes particularly with this time of year.

109So everyone handled it really really well. Um I'm sure it gave everybody a few gray hairs but um and that was something that happened nationwide and I well that's the thing. What's happening here? So we were dealing with it here and then my wife's like charge testing in her school. So she's blowing up my phone too. Is this happening at your school too? But what was weird was eight of them were able to get in and 20 were not. And so to have some kids that had to sit there and continue to test while around them is chaos and removing the chaos so those kids can do what they need to do and their the timeline they need to do it in. And so again, everyone was just so professional with the way that they

110handled it. And um yeah, they but they turned it into a positive. I mean, I can tell you for my senior who thought that was her last AP exam and she was all, you know, not that she's all done, but there's a lot of coasting happening at the moment. I know. Oh, isn't that shocking? There's some minimal coasting. Um, she now has another She has to wait until Friday until she's officially really really coasting. So, anyway, that prom was great. There's I mean, I read something on Facebook that said that May is December in a tank top and shorts, and that's exactly what it is. There is something every single day going on in every single school all the time. All the end of the year things, all of the senior things, you know, it's

111just a lot going on. And I know a lot of our staff are going above and beyond to make these events happen, to make the kids feel special in whatever the activity is. And so I think, you know, this is where our district really shines. I know a lot of districts do it, but I feel a lot of pride in our district this time of year when I see all the things that are happening and the efforts that people are making to do those things from, you know, the concerts to, you know, chorus to the Foot Loose to um sports, all the sports that are happening. And so, and there's been a lot of rain, so there's a lot of makeup games, and there's just a lot of chaos. So, um, thank you to all

112of our all of our staff all the way through um for everything that they're doing. Well said. Thank you. Uh, I want to thank Mr. Bernell and Brian for the late night shuffling Monday night to figure out how we can hold the meeting last night. Um it was greatly appreciated to get through it so that way FIC had a chance to review the RFP to hold our timeline. Um I also want to say congratulations to the team at CHS for Foot Loose. Sorry I could not participate but my work life decided to blow up in the last three weeks. Um as I am hopefully on the other side of that but otherwise I think very well done this year by everybody. Awesome. All right. Uh, moving into manifest. So, we have our payroll manifest from

113May 7th, uh, 2025. That was payroll of $385,1155. We have a payroll, which was a manual check of $1,289.3. We have voluntary 403b deductions for $234,21757. We have our LSSA dues of $525.40. Uh there was an accounts payable uh for $410,2261. Accounts payable as well for $47,37923. Uh we have payroll uh for $379,12281. uh another voluntary 403b deductions of 9,200 $9,2710 and credit cards for $11,12446. With that, uh we'll move into our second community input this evening. You're good. All right. May I May I just add two small things, please? One, um just a shout out to LMS um and really the community for coming through for career day last Friday. Um, we had a lot of community volunteers come in. I think over 40 people from the community coming in to talk about their

114careers um to our middle school students. So, for everyone who who was able to attend uh and help us out with that, the kids uh really really enjoyed it and benefited from it. So, uh we're hoping to make that an annual thing um that we do and and Jocelyn down at the middle school who organized it all just did an amazing job putting it all together. So, I should have put that in my own report earlier. I apologize for not doing that. But when you were talking about all the great things our staff are doing, that that made me remind to to kind of give a shout out for that as well. Um, and then I just have one small uh proud dad moment because I know some I've heard people get a kick when

115I worry about my daughter daughter in the weekend messages. So, she's got a game right now and she scored a hat-tick tonight in lacrosse. So, nice. Uh, so Miss Landry, if you see her at school tomorrow, you can tell her that. She'll be like, "How do you know?" Oh, sorry. You know, so no, it's okay. It's all right. It's life. We got video. That's the beauty of uh the current age and stuff. Want to show it? I'm working. Once I get it, I can put it up there. Um yeah. So I just want reel getting going already. There we go. There we go. Got to pay for those bills somehow. So thank you for indulging. Awesome. No, appreciate that update as well. So um with that, the board does have uh some business tonight in

116non-public under RSA 91A 3 and matters A and C. Uh, so with that, I will entertain a motion to move into the non-public. So moved. Motion by Mr. Shoemaker. Second. Second by Miss Ames. Roll call vote. Mr. Plansky. Hi. Miss Ames. Hi. I am an I. Mr. Dit. Hi. Mr. Shoemaker. That carries 5. And at this point, we will now close our public