School Board Meeting 11-3-25

001make myself aware. >> You're good. >> All right, it's 5:01. We'll call this meeting and the school board to order. We'll begin with the pledge of Allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay, [clears throat] we'll begin with uh the agenda as prepared and we'll look for a motion to approve the consent agenda which involve minutes from the October 20th meeting of the school board. Second. I'll second. Motion made and seconded. Any discussion? All those in favor? I opposed. [laughter] Motion carries 40. We'll move on to the business report. [laughter] Um, let's see. I think we have an area that we're going to do just budget, right? Yes, that's the next. So,

002the only thing I'll cover is the tax rate, which I'm sure you're all aware of. Um, the tax rate by now it did come in for the school portion at $9.54. For the town, it has come in at 1410. >> And what were those numbers last year, please? Um they were 13. Our portion last year was 13 1375. So the town total was $24.94. That's last year or this year? >> Yeah. Current. Well, yes. Last year. Established last year. >> Do we know the full count is this year? >> What? >> We know 1410. >> 1410. Last year >> was 24.94. Um, I can add that one time. >> No. I appreciate his explanations. >> Okay. >> A little schooling going on. >> That's why I'm not desperately needed. Desperately. [laughter] >> Um I did

003just want to speak to our transportation changes over the past week or so. Um we were notified a few weeks ago that one of our drivers had given their notice. They were moving out of the area. So Tina let us know that she was trying to find someone but she didn't have a spare driver for one of our routes. She did let us know um I think two or one Friday over a week ago that she could not find a driver so that the driver would basically be doing their last run the um next Tuesday. So, um, we reached out to the two local transportation providers that we could use for co-curricular already and, um, one of them responded that they could cover that run. During this process, we have discovered that this particular run

004is rather small. So, um, this needs to turn into a further conversation on the future of our runs and what we will do. So, um, we have coverage right now. Those kids on that side of town are getting to school. Um, there was a hiccup with the Boys and Girls after school program over at Evergreen, but that has resolved itself as of today. They found someone to drive their van. So, we do have coverage right now, but we'll come to you at a later date to discuss possibilities of what we're going to do in the future with transportation. And um I think that is about all that I have to cover besides budget and we will do that in a few minutes. Any questions? We'll move on then to complete business beginning with the above

005and not second semester budget. >> Kind of talked a little about it. So 80 the adult diploma program um which is generally 16 17 18 19 20 up to 21 um students that budget was tied to legislation who cut everyone's budget significantly to 400,000 for the state to share for and there's 27 AD programs in the state. So in doing that that limits um how much money I received recruit 7200. We used it in first semester in order to run second semester inperson um to hire two inerson instructors for Monday and Tuesday. Um it will be $4,339 and some change. Now also be mindful that I bring in tuition for that program. So, I brought in 3,000 for the fall semester. I'll bring in another 3,000 for at least 3,000 for the second semester, but

006I'm asking to draw out 4,339 to pay for those two structures um for that. And that will likely be the state funding formula for next year. And then they're looking to state is looking to restructure the alternative programs for CC 178, but the funding source. So, um, that's where I have to ask. So, I'm asking the board to take out 4,300 to pay for two instructors to run second semester. Any comments or questions? >> So, is that something sorry to clarify that we need to vote on Yeah, it's it's a change. It's a staffing change. It's a change from the budget. It involves staffing. >> So, what would the vote need to be rec? I think we have a question now. >> Sorry. What would the vote need to be or read as some a

007lot of times the votes we have to be very specific with >> specific dollar amounts and wording. So I'm just trying to make sure I understand what's being sought >> just just to to prove paying for those two positions that Michelle just outlined and the amount she gave out of the general fund. It was a non-budgeted expense. It's a personnel expense. We typically we do we do have nomination for those personnel coming too but it's not in the budget and that was the total cost that included taxes and insurance just so you know why doesn't >> questions Is this anything that we could possibly get grants for to places money or >> we have we have the grants? >> Yeah. >> Um so the 7200 that we received was grant money from the state out

008of the $4,000. So, we've always always since ATM has existed, the state of New Hampshire has always provided the grant money. Um, and to run the ADB program successfully, um, it's about 25,000. So, I rearranged some staff and I put over as much as I possibly could into the AL grant to cover, but I can't put too much over there because I'm serving 16, 17, 18 year olds in that pot and for this program specific. So, anything that I could push you over, Bill, I did. >> Okay. So, it comes down to I'm asking for the 4,339 out of the general fund and I do bring in the money on the other side, the revenue on the other side to offset it. So, >> did I say that right? You did. Okay. >> You did.

009I mean, you're going to bring in over 6,000, right? So, >> so she needs the money now. >> So, we'll certainly offset the 4,000 we're requesting. You know, >> that's what I was wondering. I guess said it in a roundabout way, but yeah. >> Yeah. >> Offsets. >> Okay. So, we're looking then for a motion to approve the two above the notch instructor for second semester from the general fund in the amount of $4,39 as presented. >> Motion. >> I'll second. Any discussion? All those in favor? I >> I opposed. Motion carries 40. Thank you, Michelle. We'll move on to budget presentation. >> All right, Dale, could you refresh that presentation? Are you sure we got Sorry. Sorry. Thank you, Dale. You're welcome. >> Okay, so um since the last time we met, we've uh

010done quite a bit more work and and some things have changed and we did we did mention the fact that we're probably going to have to, you know, bring a social studies teacher back in due to the fact of the increased requirements. Um so that that's one change and we'll look at the other changes here in just a minute. So we start here tonight uh with a with this this run. Um next meetings are coming up u on couple weeks from tonight board everybody in this room plus the budget committee and then another one with the budget committee and then uh a third one at the budget committee if need that'll take us through uh through December. the agenda. We're just going to we're going to hear the typical order of things. You'll hear from

011all of us board budget philosophy priorities. Really nothing nothing. The board didn't change anything with that from last year with one exception that being on the next slide listing on on point number five listing out under the facilities statement there the individual offices and structured buildings that we have. So the budget the budget as uh presented is a 2.3% increase. It's basically a level service budget with with some wrinkles here and there, but it's basically level service budget. You can see it's consistent kind of with the last few years with one exception 2223 when there was a level funded budget. Some of the cost drivers we hope health insurance is only 343,892, right? meeting meeting as Patty went to today and wasn't encouraging. So, we'll see next week what that number actually is. Uh these

012professional agreements these were Oops. Sorry. There we go. I'm looking here, but should be looked up there. My apologies. So, there's the health insurance. I just said 343892. Uh professional agreements. This is what was the estimate on the warrant articles when they were passed by the town vote. Those numbers are a little bit different depending obviously driven by staffing of those numbers were based on number of staff at the time. The agreement that number of staff is actually a little bit lower. Uh out of out of district tuition increase special education 110,000. And then what was not in the budget last year or the current year we're in now is any tuition for regular education. And I think uh I believe by order of the legislature we're going to have to put show some money

013in that line regardless of whether we had out of district tuition or not. Bring it to the proposed budget. So as we sit here today there's certain things that are in the budget. We didn't we didn't staff them necessarily. And then there's some things in the budget that we are staffed that won't be staffed next year. Some changes. Uh transition counselor, that's in this current budget. It's not in next year's budget. Teaching and learning in the current budget, not in the next budget. Middle school math uh position, which was moved over to title one. ESOL was a position that we didn't fill. High School science was which was added or combined with health science. The dean of students uh comes out for 2627 and the administrative team under lots of uh difficult conversations. Uh as

014we start looking at other reductions uh is at this point is declining to put the residency program back into the budget for 2627. Certainly the board can cons obviously ultimately the budget is the board's budget but that that's one notable change probably no change in program. So the reductions there um we bringing back into high school behavior specialist uh or excuse me middle next year it'll be middle school high school behavior specialist high school math the additional we had leaves with a net of about 448 to 692. So we we made significant reductions before we got to the point where we are today which is still an increase of a little over 400,000 enrollment trends all I sent you all the NASDAQ report you got a pretty good sense [clears throat and cough] we're looking

015at this is just a kind of what where things went last year where things are uh as we get into uh into well into this year Slight decrease, not to the degree we have had as you can see there, but we are down a little bit. >> Dale, do you mind? >> Yeah. Do you mind? Yeah, just quick. >> Great job, D. >> Thank you. It doesn't I I did open it. It doesn't fit on the screen well, but >> yeah, it may not be great. I don't know. You may want to >> It just cuts off the right side, but >> Okay. Yeah, you may want to just open that on your on your device. We can talk about it. You we we've said that seen this before, but I wanted you to have

016it. You can go back and refer to it. I've done this over and over many times. I think I've got it right. But uh and again these these are based on payroll numbers and so on. I think the biggest thing I mean to me the mo most notable thing is that you're about 20 26 27 we're about 20 staff fewer than we had in 1920. Uh but we also have a significantly number less students. So even with a reduction of staff of over 20, our our student staff ratio actually is a little bit lower than it would 1920. Correct. >> What what's that? >> You said 2020, not 1920. >> 2019. Yeah. 2019 2020. What did I say? >> You said 1920. >> Oh, sorry. Making sure we weren't 100 years ago. >> Yeah. Well,

017I said I probably did say I probably did say 1920 just by 1920. >> Yeah. Yeah. Looks like >> I know. I saw the two of you and I'm like, "No, >> 2019 2020." >> Yeah. 1920. Uh, I'm not sure. But anyway, >> um, >> Al was here. Also, [laughter] >> wooden school. >> The old wooden school. Um, so you know, I think I think to me one of the more notable things you can look down there in row 21 just a change [cough] from you know several years ago. How's that to now it's a projected year and you get a uh I mean one sticks out to parenting significantly less uh fewer teachers one fewer administrators and so on. Um and then other which is kind of a catchall. So if you scroll down

018a bit, I try to to detail those what what what I mean by others and uh so that is listed there below on your spreadsheet. You can see a little bit of everything in there. Library, nurse counseling, lunchroom monitors, uh safety, truency, and so on. I hope this document is is helpful as you kind of get a sense of staffing and where we've been and where we are headed toward by the proposal. >> Any questions? >> I think when we meet with the budget committee in two weeks, it would be helpful to since you went through all the effort of doing this comparison >> Yeah. to as a summary slide if you don't have it already have the 2020 and 2027 staffing [clears throat and cough] >> and show the percentage change in each because

019it's it's a it's a relatively significant decrease in staff. I don't know what the corresponding increase or decrease inflation adjusted is for the budget. I have my guesses, >> but it would be good to have to show and I know you have the enrollment here, but have those all together I think would be a good >> Sure. >> Yeah. I mean that's kind of I think I think the again the point of it is that there is there is a perception I've heard from time to time that you know we we have same number of people we had you know number of teachers and everything we had you know whatever and over time it has definitely gone down and it's why that ratio is kind of important. It hasn't it we've we've lost a little

020there. We've got a we've got a little heavier staffing at least per student than we did back a few years ago, but it's not it's not huge. It's been there has been a significant reduction. >> Steve, these numbers, are they just Lakeway Jay Bronson High School? And do they include CTC? Do they include ATN? >> They do. Yep. They're all there. Yeah. >> ATN? No. Uh but but the CTC? Yes. Okay. >> Yeah. In the in the academy. [clears throat] >> Yeah. That's again that's something I think is important and Matt pointed out too. Other things we can do with that that data I think instructed. So you know the b bottom line is that there have been adjustments. Okay. on to the next. Any any other questions before we move on to Crystal and

021Mel? Okay. >> You want to just look at that slide, right? >> Uh just the budget goals there. Nothing too dramatically different. The leaders pass. Next slide down is our demographics, which that was as of a week ago. It's probably already a little bit different. It's coming going pretty regularly lately. I would say our fullness numbers are up compared to last year a little bit. And the next slide is the actual budget. Not much change there. down 100 bucks. >> That's it. >> No changes in staffing there. >> We had a lot of questions about paras two weeks ago. Steve was just referencing a little bit in the change of the parah headcount from 2020 not 1920 to the what's proposed. Can you walk us a little bit through? >> Yep. So >> how parfin

022levels are determined and why also uh the recommendation is to back away from the residency program which I think disproportionately benefits Lakeway if I'm not mistaken. Um well when we initially initially started the residency program we had it in mind that after the three years of grants or two years of grants whatever it was that we would build it into the budget by cutting back on pairs. Um so we cut back on the pairs but we didn't budget for the residency. So that's part of the reason for the decrease in numbers. It certainly wasn't even Steven with the residency. Um but all of the cuts were from Lakeway. I think we realized that Lakeway for Paris to absorb what was the intention was to absorb the residency program into the general fund. So that's the

023biggest reason for the decrease in the number of Paris. Um there are three openings that Kelly and I are still actively trying to fill. It's not going well. >> Three openings for paras. Yeah. >> Any pair or like a special ed? They're all special ed paras except for one at Lakeway. Um >> but the openings are all for special ed paras. >> The three openings. >> Yeah. >> Um and the residency program I think um this year due to the uncertainty of whether or not we were going to have the program, it wasn't posted as early as it probably should have been. So the applicant pool was much more shallow than what we were accustomed to. So instead of having four, we were only able to hire two this year. Um, and I don't know

024that we had an in-depth discussion, but we were talking about the residency program as far as in lie of cutting teachers or more Paris and not have and still the uncertainty of whether or not we're going to build residency into the budget. um we just can't keep cutting paras if we can't cut both and we've been cutting paras and there there's been mixed support for the residency program. So I think that maybe is why we went in that direction. Um I love the residency program. I think it's a great program. I also know that it's you know has been a hot topic. So I didn't we didn't really know if that was going to continue or where people were with that. Um, but I can tell you we cannot continue to cut Paris and not

025be absolutely sure we're going to have a residency program. >> Does do the residents as they're currently leveraging liquid, do they help us to fulfill some legal obligation around IEPs that allows us to reduce the number of paras and >> um technically no, not legally because they're not certified in special ed yet. That's what they're working on. Um, it does allow us a little flexibility of where we the other pair professionals so we can sort of flex that a little bit. That's how we've been able to to manage the cuts. Um, and we've had to kind of change our pair philosophy where traditionally you would be assigned to a classroom and we would try to finagle the kids to be in those classrooms that needed the additional support. um we've moved on to like um

026sharing them, you know, and and having them go to the intervention time instead of being all day in one room so that they can meet the needs of more students in different grade levels. Um so we've had to get a little creative since we've made the cuts. Um and and also with our inability to fill out the openings. >> What is it? What's been the biggest challenge that fill the the openings? >> Money. Yeah, I mean we've had a lack of applicants and when we've had applicants um and when they've been offered a position, they say that they can't afford to take it. So, even though I we did have a a pretty significant increase in base pay for this last goound, but it's still not enough for some. [clears throat] >> Do we advertise

027what like the starting rate or range is for pay? So, they have no idea. No. Um it's not part of the advertisement, but um >> so they really don't know until they are offered the position. >> Yeah. >> Or in the interview maybe? >> Yeah. Usually I mean we don't usually discuss the pay rate in an interview. It's usually when they're offered. >> And are they just saying they can't afford it or are they going to another district because they're going to get paid more? Um, it's not that they're going to another district necessarily. It's just that we can't do that >> and it's not a year round position either, you know. So, >> it's a combination. >> I think it's [clears throat] consistent with a lot of other positions. You can't find subs, you

028can't find bus drivers, you can't find >> many times teachers. the uh the and they they will be up for negotiations. Support staff will come back around but this coming year, right? So at at what point in your estimation does it become feasible for there to be a reduction in the number of classes per grade level and an increase in class size per grade level? the population that we serve is different. It's much needier. Um so in some grade levels I could foresee that potentially being a possibility. Um the lower grade levels I think that would be very challenging because we are receiving students you know many that have not attended preschool. Um do >> you have three per grade level across the board right now? and then leave the choices. >> Just trying to

029do math and Bill's not helping me so it's a big struggle. >> What percentage of your kids are coming in that don't have preschool? >> I didn't actually run that number. I usually have that. Um I can get that for you for the next time. And some of them don't report it like whether or not they go. Okay. Um, we usually have a solid handle on Head Start and Shining Lights and Little Leopards, but some of them go to other monastery schools and some of them just don't go over that information. >> It's part of the application. >> Yeah, it's on there, but >> they don't always Yeah. fill it out. Um, I would say the transency is already up this year. We've had a lot of in and out already this year, which isn't

030unusual, but I just feel like that's a little bit higher. Um, some of they're going near and far. We've had kids transition out to Whitefield in Lisbon and then, you know, out of state. Um, so there are classrooms and grade levels that I think, you know, maybe you could do that and have 22 or 23 kids, but there are many classrooms where that would not be beneficial. It's hard to say. It's a moving target. Every year we have kids move in and they're happy little surprises that you, you know, we didn't plan for. Um, and we have to swivel with where we put our bear support then, too. Um, and we've had to be strategic about how to use lead choices. Um, this year those programs are pretty. So, >> and those are capab right.

031Do we know? Do we have any guidance from the state or do we know just from a data perspective what the average class size is for districts that look like us compositionally? >> That's a good question. I don't know. I mean, I would have to go back to that original study, the cost per pupil study with those schools and I could probably figure it out. Um, >> it's it's pretty similar. >> Yeah. >> In terms of class sizes and Crystal alluded to the cost of education. There was a school or two in there that had a little uh little little um higher [cough and clears throat] that was actually the bigger one of the bigger schools in the in that study. Um but last time I did I did share with you um a the

032document that would again it was just for discussion and I and I I wanted to emphasize this wasn't what we were proposing but just to give you some idea. So as as of as of uh as of now kind uh kindergarten 40 students. So we have three sections. So that's 13 13 14. Um if you reduce it to two you'd have about 20 per section. First grade if you reduce two you'd have about 25. Second [clears throat] grade 21. Third grade 21. Fourth grade 21. Fifth grade 26. Sixth grade 23. should be above 20 uh in in all those uh all those grade levels. It's it's a the number of kids we have is at a very is a is is a kind of a tweener point to be honest. Um, >> and if you

033if you were to start if you weren't if you weren't going to pursue a reduction in classes unilaterally, would you start by reducing classes at the lower grade levels and maintain the number of classes at the upper grade levels or would you reverse that? >> Quick knee-jerk reaction, I would reverse that. Um, only because >> many of those students we will have had for a few years. we have a better understanding of who to pair with who and who to not pair with each other. >> Got it. >> Um it's not a perfect science, but I mean K through K through two is probably where I would keep the numbers as low as possible. Um >> the number of classes as high as possible. So number of kids per class. Um if we had to

034>> I was going to say but really your would your first answer be what you said ear previously about um it's always a moving target coming in. >> So for example the other day we had like one kid moving on one kid moving in. You could you could really load up a grade level because you can't change that once you make that decision. and we say arbitrarily went to two fourth grades and then come the summertime 18 kids move into that grade. There was one year we had 18 kids register for kindergarten in the last month of August before. So it's like you can't change your decision once you make that and it could be a disaster depending on who moves in because we have kids moving in right up to the 11th hour. Um,

035so and when I started at Lakeway, there were four sections of K through three, so it's been a steady decline over the years. Um, three seems good now. If we were to lose 50 kids, I think, yeah, we would obviously be able to to make some adjustments, but one or two here and there, it just doesn't feel like we would be making a good solid educational decision. Um, and then you get into the system of having a teacher that that's moving every year, which is also can be very complicated. >> And sorry I'm jumping around, but I have so many questions. The parah versus I don't want it's not a versus thing. Ignore my bad language. The para or residency math. Is it not the case that we essentially get a resident for 25 grand

036because of the way that the program is structured and I'm assuming fully loaded parad first step is a lot higher than that >> definitely >> ballpark >> um depending if they take benefits >> yeah let's assume >> let's just assume well for some of them could be 75,000 So political controversies aside, the math the the all the math bills explained to me today, the the math part of me struggles with that. I understand there's a lot of there's a lot of pros in the PAR camp, right? There's more permanency. They're they're certified. There's a lot of great things to be said there. So, it's not like it's a one-sided argument by any stretch, but I got to pull all the pro presidency weight tonight with Travis not here. So, I got to do my part.

037>> Well, I think you I think one thing that's that's notable is that we're not turning away pair applicants. >> We we're not getting them. >> Yeah. And we we're more likely to get people to come in and and I mean the residents is a much uh you know at least we at least till this last year when we only had really two that we could hire but uh you know in the past we've been able to get what at least four sometimes six and and these are highly qualified people you know and we can't I can't sit here and say I don't know parents we've hired this year have been very good, but we haven't been able to hire enough. So that's the you know I think again I think the as we were

038putting the budget together and going back and looking at things and trying to work through things the last few weeks uh you know because of the as I said before because of the changes at the state level in terms of the requirements for social studies we're we're we can't stretch that like we have been we're going to have to put some staff back in there. I think it was a consensus and of the leadership team that we had to we we could bring the budget up a little higher, get it up over over $500,000 increase if we were to keep keep it is or we could start to reduce some even more than what we have already. >> Just out of curiosity, what was the additional administrator at Lakeway in 2019 2020? my first job

039there special coordinator >> and that position's been absorbed with other duties >> by you. >> Yes. >> Yeah, we took that out in in would have been a fiscal 18 budget. >> Did that role coordinate [clears throat] Paris as well? That was that that was a year that we took a had a significant reduction in the budget. Took it to the delivery session. We were reducing 600,000. It ended up being reduced to 300,000. One of those reductions was that was that position. We did some restructuring of math and or restructuring of ESOL some other areas. And next year, next year we brought a I think about a $300 $300,000 increase and they said, "Oh, remember that other 300,000 we didn't take last year? We'd like to take that this year." At the delivery session, they

040said that. So we ended up over two years reducing about 600,000. But I, you know, I think I sticking with the leadership team, that was where where we felt like if if this creates another discussion of the residency program, we we'd be certainly more than happy to to have that conversation as well. But ultimately, that's the board's decision. [clears throat] Where would um guidance and similar staff be listed on the spreadsheet for the >> they're listed as other >> other go down to the bottom there there's an itemized >> I see that I'm sorry >> explanation of what that entails guidance nurse SAP various position >> [snorts] >> Well, I'm the only one that's talk, So your turn. >> No. >> Thank you. It was very helpful. >> I I know we'll talk about it

041more. I may be fighting a losing battle, but I just think the residency program makes a ton of sense mathematically, strategically. Um, and what's what's the if we where do you budget? We're talking about 100 grand, right? Because we're also getting the Crops Mountain grant to >> Yeah. So, we budgeted 100,000 this year also, but we're only spending 50. >> And you think the the struggle to get the four four qualified residents was because of the delay in posting? >> Absolutely. A lot of the initially interested applicants took teaching positions. Yeah. >> Got it. >> When do we need to post by? What's the ideal time? >> I would say like right out of the gates of the calendar year. >> Um just because it takes time for them to ask questions and learn what

042the residency program is and then come visit and then it sort of drums up more interest. Um and we just relate to the game this year. Didn't have the opportunity to do that because we weren't sure the program was going to exist. So, >> you know, I think in traditionally even some some promotions started in November, right? >> They actually brought interesting candidates in here and was that like before Christmas, right? >> Yeah, >> for sure. Yeah. So, that you know, you know, last year in a bit of limbo. >> So, you're behind now? Not now, but I mean the first of the year they they have a recruitment process that didn't happen last year. From recruitment to interviews, it was like three weeks maybe. >> Um people were still trying to get their stuff

043together and and submitted on time for the interview. So, um that whole process didn't happen. And I'll be very honest, I don't know how that broke down because we by by the time we got out of here in December last year, we it was in the budget. It was in the budget that the board had decided was going to present at the budget hearing, you know, in [snorts] January. So anyway, either way, I mean, the sooner we can let them know one way or the other, the better. Then we always in all in all all cases as you well know we even we always have to account for a possible reduction from the floor at the delivery session. Although as you know that's dollars that's not program. They can't say you know you must cut

044this or you must cut that. But they can certainly the voters can certainly reduce the budget >> or increase That does ultimately mean programs people though doesn't matter >> or increase the budget. >> Wow. >> They did that one year. We took six and said, "Oh, that's too much. How about three? [clears throat] Are you ready for move on or any other questions or discussions about >> way? Okay, >> thank you very much. Thank you. >> Talk a little bit about programs up here. >> So, the budget priorities remain fairly similar. Um the department of ed uh just recently uh be in effect next year a new set of minimal standards and very much aligned with competencies and that's how students are going to earn credit. Uh they can pass a class and not be

045proficient in all competencies they won't be earning credit. So, it's definitely still a goal that we we've done quite a bit of work on competency based education and we're going to continue to do so because the game has changed drastically. Uh second bullet I think is critically important to uh provide curriculum for all of our students. As you saw in the program studies, trying to raise a bar in some areas with embedded college credit earning said 28 credits, 32 credits for an honors diploma. So, um obviously need teachers in those areas to assist us with that work. and kind of no brainer. Everyone wants us to have a and should have a positive and safe learning environment and that's where some of our council staff really play important role SAP those decisions and I think

046the second bullet too very important in perhaps the changing landscape with school choice. You want to be remain [clears throat] competitive. We certainly don't want to lose students to another school. Next slide. Basically, some demographics, some current staffing. I see our enrollment numbers. And I guess since we're having a budget discussion most importantly bottom pretty flat $7,000 on enrollment. If we could just stay there for a second. >> What's that? >> On enrollment. If we could just sit there for a second. If I'm looking at this right, you see like a 50% reduction in enrollment at the middle school from 2019 2020 what's projected 26 27. Do we have any theories there? I mean for the whole district it sits around 17% but for the middle school for whatever reason it's arc not really you

047don't have students going elsewhere couple of students but some of our our turns in town >> I did my math backwards is 27% but it's still massively more significant than the districtwide number. >> Question that >> why enrollments down so much specifically at the middle school. >> This is I I think I because you're looking at you're looking at the staffing >> document, right? >> Yes, I am. Yeah. >> Yeah. Which is a Yeah, it doesn't reflect. So, if you look at that, you you'll see. Safeway is down 10%. The middle school's down 27%. The high school is down 20ish%. So just try to understand. >> You would think they kind of all go together more or less. >> Yeah, I'm looking at Lakeway was down 36 students. >> The spreadsheet. >> I'm looking up

048the spreadsheet. Yeah. >> Yeah. shows enrollment of 120 2019 22 projected enrollment of 88 26 27 across the board even in the 90s your average class size maybe 80s down. >> Sorry for the interruption. The next no other questions the next slide I'll walk you through it just try to to make wise decisions about some of our programs leaving as we cut a full-time French teacher and video production for this year's budget appeared right there [cough and clears throat] longer than retirement, but he implemented the RAD program. I'm sure can speak to that uh presently and it depends what way you want to look at numbers. Sometimes that easy place to go 60 40 whatever I just went 7525 so I'm kind of lost that social stud position to CTE and then we had Donald

049last year Michelle earlier hired a part-time health science person. So I think wisely we combine those two positions to create to meet the need of of what our study requirements are. I just mentioned social studies and then ESOL had a retirement in English. ESL teacher applied for that English position. She's now teaching English. So we didn't duplicate to hire another English teacher. We do have uh ESL services one day a week. So obviously our numbers reduce in that area. So I think so just kind of illustrating that we over the last few years have tried to make some wise decisions about when people are leaving not to automatically fill that position to maybe use resources in house or shift things around. That's what that slide. >> So, this is what it's currently at. >> Is

050this what you're proposing for next year? >> I would like additional social studies. >> Okay. The social studies teacher partly because the credits changed. So, what about >> the other thing to note here on this reduction is that the CTE teachers have picked up the course. So, um, they're all picked up a core class. So, like our construction teacher, certified English, is teaching an English class. Um, our business instructor is teaching a personal finance class, which is a requirement at the high school level. Our health science one teacher is teaching health, which is a requirement in the high school, and our health science 2 teacher is teaching biology, requirement of the high school. And currently, um, Our RAD teacher is teaching um social studies, econ government and economics, but it won't cover all the social

051studies requirements for next year. And our F techch teacher is teaching Spanish. So we've tried to really reorganize our teachers to make sure that we are covering and it will cover this year, it won't cover next year. >> When a Spanish teacher is teaching like tennis, you look at it. So it just illustrates that there's a great deal of communication trying to move people around and maximize our resources. >> So with that being said, does that mean you've eliminated a CT offering because they're now doing a high school section? >> We we eliminated it in the middle school only. So they're not >> doctor that is going to be teaching next semester in middle school will be the rad program and that was offset of planetary so there has to be a give and take

052there if we do hire social studies I read probably fulltime be able to continue also I think creating our our courses and moving most of our L&A can speak to this in the first semester that CTE wild teaching will be teaching another section of the next semester as well as >> so they're all still teaching three blocks of >> who's doing four Do we no longer offer French or just have one less French teacher? >> We only have one French teacher >> this year. First year that's been the case. So next year the first year >> we we attempted to work with profiles last year and schedule again didn't work out that well. So if they want to take French, they have to take it online. [groaning] >> I like the facilities committee to invest

053in a noise dampening. >> Um, so what's the average what's the average class size at the high school level 9 through 12 level? >> I could get you that that average, but it depends. We have a class, we have a forensics class of 24 students and we have a pre-cal class of seven >> because there's a weird mix of like electives and correct sort of competency assessments and >> is the middle school, forgive my ignorance, I do not have a middle schooler yet. I will next year. I'll be smarter. Is that um is there less fluctuation in class size there because it's it's slightly more standard? >> Yeah, it is around 20. We we can we condensed so we had three sections last year. Okay. >> Um teachers were teaching either seventh grade or eighth

054grade and this year um our four core teachers are teaching seventh and eighth grade. So the three different sections reduced to two. So, their class size has increased >> and it's and it's not on here, but one of your math teachers last year is now title one math teacher. s within the budget. Be curious to see at the end of the full academic year what the qualitative and quantitative feedback is for the consolidation at the seventh and eighth grade. It looks to me like now your class sizes are the smallest 9 through 12, biggest 7 through eight, Lakeway somewhere in the middle, which I don't know if that's what you'd want, right? If like budget were no issue, no constraint, you know, would you really want it? Is it more important when we talk about

055the importance of it being as as class size as being small as they can be at the K through2 level. I don't know what the best practice suggests, you know, as you go further along. >> They're figuring it out. >> Yeah, they probably answer that. >> I said you're figuring it out. >> I can't hear what you're saying. So Greg and I are having our own conversation. >> All right. Very well. Hope it's a good one. >> Yeah. >> I think just just and yeah, we do need to see continue to monitor that and see how students are are are doing with the larger class sizes and the teaching as well. Um I think it's a we did we did more than than that. The other thing that changed in the schedule the way it

056is now is that in before when we had the three sections and not that we could have done it anyway, but the way it was set up was students only got a half a year science and a half a year social studies set up and by changing schedule way we did things. Students did a full year social clinic both seventh and eighth grade and a full year. So that a major a major shift there. It did raise class sizing. It depends on the teacher. It depends upon the on the students and sometimes it depends upon the net. I think there's some teachers that prefer the larger class sizes and they do more group work and you know versus having really small sections. But not everybody would say that's their prevalence because it depends a little

057depending on something you know. What's the average class size of the sixth grade? >> 13. >> It estimates [clears throat and cough] 15 this year right now. >> 15 for When I first got on the board, there were like seven [clears throat] administrators at the middle high school and all the plan is for a more rational approach to that. Right. How many administrators were there? >> 73. It was a joke. [laughter] Did >> you just say seven? >> 7 D3. >> The bud the budget as it sits here today tonight um has as administrative staffing for fiscal 27 the way it is currently. >> Okay. >> That meaning we will hire a high school principal. Um and we we will add we will not add but we will keep that structure as it is. >>

058[clears throat] >> Well, you would you would fill both positions, right? Students or whatever they're called. >> No, the the budget right now is not has the plan is for the current middle school um behavior specialist to expand from 78 to 712. >> Okay. So you have like the standard. >> Mhm. >> Yep. Yep. We have the high school just like it is to be high school principal, assistant principal, the behavior specialist. >> Then you'd have an administrator at the CTC. >> Pardon? >> You'd have an administrator at the CTC as well. >> Correct. Yeah. CT. Yeah. CT grants and so on as things stand today. So we'll see. We'll see what another year. There's lots and lots of balls in the air here. We'll see how things go with the principal selection process and

059so on as well. >> But that's what the budget has. >> Any other questions at the high school level? Thank you very much. [clears throat] >> So, CTE um the goals are kept pretty much the same. Um they also fall into my four-year plan for Perkins funding. Um so, um funding supports the programs aligned, keep equipment and technology current. Um we have some great programs. Um training for their educators, increase accessibility to CTE programs for all students. Um strengthen partnerships with local businesses, industry, and postsecary. We're working on that by expanding with welding program at the community college. um EMT here on Tuesdays and Thursdays we'll go to the hospital and the college uh keeping the facility safe, functional and conducive to learning and then identifying um grants and keep going with that. So we

060have we took a 9% cut in Perkins this year money but then we are eligible for to go after >> [clears throat] >> um it's the industrial recognized credential grant. There will be an ambassador grant. Um there will be a non-trad grant and there will be a transportation grant again this year being offered to us sometime in the end the middle of this month early um December or depending on how long they shut down. So we're waiting for those funds. Next slide. So we did the um comparison for in district and out of district for last year and this year. Our out of district has increased by 70% this year with the redesign last year of alumin moving video production to white mountains and um bringing in a full 75 of RAD so and the

061RAD pathways. So that's been helpful. um health science um one and two to full-time and technical assistant. The redesign of this outline has allowed us to expand in um pathways. So auto is expanded into welding construction. We're looking to expand um hopefully something in plumbing and construction, more plumbing and electrical, but it's not where I can find a partnership with that. And the budget was increased um just over 2,000 and that was more in for supplies and equipment. Thank you by >> And you heard right. We have welding five five students uh from here, five students from the regional that go to the community college with their state-ofthe-art welding area which is in the same area as our diesel technology program. So, >> and our seniors, they've been accepted at White Mountain Community College, so

062they're into the track for welding. And then one of those seniors also has an internship at New England YA transportation area. So it um we are moving to expand in that area. >> I think the other thing Michelle we talked about there there's some you have you're having some conversations with a community college about them coming here for some things >> and us going there. Um >> the other piece to this that we're trying to align with is that >> we're call for CTE is looking at open enrollment and so regional 3 will be looking at contracts and waiting for the state to tell us how we're going to adjust our because it became a law to adjust CTE's language for region 3 which means if you come to a program right you come to

063this then we and under the open enrollment they can stay and take another class. So looking at um how that is all going to play out for tuition, transportation um and for class size, right? So um so there's a there's a lot in in play right now. Um and the state is trying to figure out out at their level to be able to explain to us what we're going to do at our level for this open enrollment for CTE centers. And this affects region three in two summers. >> We had a region three meeting last week and all the principles in the area are on board with that has the same issues. You know, we've said we've said for a while that region three gives us a kind of a unique uh I don't it's

064unique because there's other areas of the state that have have CTE regions as well, but it does give us the ability. We're already working with numerous districts and if it works well for CTE, is there a way to >> is there a way to leverage that in some other areas as well? >> So, yeah. So, maybe maybe there's a way down the road where where students could take French and one French at another at another region three school or I don't know, AP calculus or whatever. That's how we have to be thinking and working toward clearly. >> So the next slide is above the notch numbers and the one thing about above the notch. One of the things that I pres gave an idea proposal out to region three was that I have some students

065that come in specifically on an individual learning plan now for Littleton that come in only for IG block and then drop down and take their afternoon classes through ATM for an ATM diploma. It is been asked by Lynwood school district and profile specific that could they do that with some of their other students that currently they're tuitioning them to come to ATM could they tuition for J block and a CTE class for J block and then drop down and take ATN in the afternoon. So that ability, that regionalization, because they're paying tuition per class to come to to ATN, could we open it up for CTE? Um, and it would be for the 16, 17, 18 year olds. Let me clarify that. I'm not looking to do that with adults. I'm looking that for dual

066enrollment with students 16, 17, 18, and what that would look like. So that has been a request from us for a couple of schools. if we had the space and we had the scheduling to allow them to do that. So, it's just something that is we're looking at as many options as we can. One to bring in tuition to the district, follow the open enrollment and rules, but yet get as many pathways for students to be successful. So, I'm looking at that as well. But I did give you um above the notch from when it started in 2018. We do keep track of this every year. Um how many students graduate to when I started in 21-22 and bringing in the AAL grant and the high program to who is earning that. I also gave

067Littleton High School students that received an adult um ATM diploma and out of districts who receive an ATM diploma and then the budget from 2425 we um 2526 this year to what we're proposing moving forward and that is that um amount is the diff the difference in the um budget for the decrease in the grant. Correct. >> Yes. [clears throat] Questions for our show. [clears throat] It's so quiet now with that thing. Shut up. Woo! [laughter] >> I'm cold, Dale. >> That was both ways. [laughter] >> All right, [clears throat] we'll move on then. Thank you. All right. So, as you can see, the proposed budget for next year is up about $130,000, and that is due to um [clears throat] special ed tuition. That's the biggest driver there. or just a couple little changes

068to other budget lines, but over 100,000 or more than 110,000 um is because of a tuition increase. And then you can see our current enrollment for the district. It's probably changed since I ran this last week, but um total number of identified students right now is 134, which is about 24%. Um and then we do have some referrals in process the out of district placements seven um court place residentially school placed and private day programs uh [clears throat] residential school placement and then if we have if there are any students that attend public charter schools that receive special education services we're responsible for those providing those services. And what's the last one there, Kelly? You It says one public school placement. >> Um that is a special ed student that is attending a another um

069public school. >> Okay. Rather than ours. >> Rather than ours. >> Okay. >> And then that's just a breakdown of enrollment by uh program. And then for our special programs, LEAP, um we currently have five students enrolled. Uh choices, we have six currently. Um we just had five students from choices that uh moved up to the academy this year. Um and then the academy program 7 through 12 we have 26 students that are enrolled. It's on a rotating basis depending on the course that is offered. So we try to cap we have eight enrolled in the middle school program. That is our max number that we allow in the middle school. Our high school classes we try to cap at nine. Um we do have a couple courses that had a couple more students in

070that and then we had some courses that had a few less students. [clears throat] So then our life skills program um that actually should say we serve kids now because of changing legislation to the age of 22. Um and we have four currently enrolled there. And then the next slide is just enrollment um by disability. So it kind of gives you an idea of the population of students that services. >> What does specific mean? >> Specific learning disability. So it could be a specific learning disability in either reading or math, >> but it's not one of these things. >> What's that? >> But it's not one of the other ones. No, it's a it's a category on its own. Specific learning disability. >> Do you have like an example >> for somebody that um goes

071through the evaluation process um that maybe in the area of reading, it shows that they have a disability in that specific area, >> but it wouldn't be considered developmental or intellectual. >> No, intellectual. Um you have to have you know your cognitive abilities have to be less than 70. Your adaptive skills are are have challenges. Um developmental that students can carry that identification up to the age of 10 and then they have to um be identified under a different category and sometimes that does change at the age of 10 to a specific learning disability. Okay? or it could be a speech language impairment at that time. So, >> thank you. >> And then the last slide is staffing. [clears throat and cough] >> So, is there anything shifting here that's driving the 130,000ish? >> No,

072that's all um increase >> uh tuition for a placement that we had to make. So they weren't placed before and then they would be placed and we have to accommodate basically it's a $300,000 placement [clears throat] >> and that's not discretionary, right? I mean that is just is what it is. >> It is. >> Do all out of district placements fall under that line or only when it's specific to special needs and assessed IEPs or EVA? >> For this it's just um spe I'm talking specifically [cough] about special [clears throat] education placements. So it's been determined through the um IEP process. >> Kelly under Lakeway the 17 pair professionals the two choices to leap are they part of that 17 or addition to the 17? >> Yeah. >> Part of the 17. >> So in

073other words that 300,000 placement budget is not the full placement budget for the district. It's just relative to special needs and IEPs. >> Yeah. And actually the total um special ed tuition for next year is not just 300,000. It's probably >> I have that >> 500 and something now. >> Yeah, that one just went up at 100. >> I think we had 400 >> and we increased it by 110. >> Yeah. >> [clears throat] >> I feel feel the pressure. There it is. 460. Yeah, it's just about 500. Just under 500. >> But this 300 is essentially statemandated. Mhm. >> It's Yeah, we're required to provide that service best. >> Do you historically do we have trends on how that number has changed? >> Our placement numbers historically have been pretty low just because um

074we have the alternative programs here. Um most of the placements have been uh through court placements. It's only been the last few years that we've actually had any students placed by the school outside of the school. Um, and it's only this year is the first time we've had to place somebody residentially um as a school responsibility in a very long time. We I mean we've been able to service most of the kids in district because of our full time. Any other questions for special ed in the academy? I would just say that under the alternative programs um for significant of um savings in this district that above the notch is considered one of those alternatives like Kelly and I have talked about that quite a bit and how much ATM has been able to absorb

075versus students going to out of district placements. Same with LEAP or any of the other programs. We've really been creative in this district to be able to um deliver the services and the needs for the students so that they are able to stay in the district as much as possible. [snorts] >> Thank you. [clears throat] >> Turned it off for your portion. I noticed >> [laughter] >> did it just for you? >> Um, so we'll start with with technology. I'll just make a note that the proposed budget that you see um does not include salaries and benefits. That's in Patty's um overall report um or overall budget um line items. So these would just be all other expenses. Um at the [clears throat] end of last year I worked with um media specialists, assistant principles

076um principles and we kind of did an evaluation of all the software that we purchased using ESSER. Um and so a significant decrease is um certain licenses were just not being used. Um there wasn't it it wasn't justified to renew contracts. um it wasn't justified to um continue with with certain applications. So the technology budget you'll see has a has a 12% decrease um you know $18,000 decrease was in software licenses. Um, and then additionally, um, with our transition from, uh, we're going to be our transition from Power School to Alma, um, a lot of the add-ons that we purchased, plugins, so forth, um, which are either no longer compatible or they're already implemented in Alma. So that transition alone saves us roughly $20,000 a year. Um so [clears throat] combined those two are over

077you know 45,000 almost 46,000 which kind of takes the the total the other expenses in technology really haven't changed much supplies um computers stuff that's pretty much leveled out um from a cost per per device standpoint >> you can just pause there for a second for two weeks from now I just think if there could be consistency in some of the title slides would be helpful. This to me, he doesn't have an enrollment because it's not his thing. But I think if we could have the budget comps, the primary drivers and enrollment were applicable. Obviously enrollment not applicable here, but for each category, I think that would be helpful because having the drivers listed out, I think will save us about 75 minutes of questioning per area. Um, so and maybe if there can be

078some visual consistency too, I think that that would make for smoother sailing. All right. Uh, so operations, um, not really a lot to to, um, say. Um we we do have an increase of just under 25,000 um which is uh 2.2% as you see. Um we've seen a significant increase in supplies um over the last 3 years. Um it seems to finally be um maximizing or or plateauing. Um but disposal costs do not. So >> what are you disposing? >> Well, anything that we throw in the dumpster. I didn't check. Yeah, [laughter] that's what we're disposing. So, the cost for >> Got it. >> Trash removal is sorry on your on your budget line is listed as disposal. >> Okay. So, I was just terms, >> but it's literally trash. >> It's literally never know

079what they're up to at the CTC. [laughter] Um, so one one of the things or one of the goals that I have for the um coming year is to do a an RFP um around disposal um as well as supplies to see if we can >> Can you just put all the trash in the vans and drive it over to the dome? >> You guys, >> no, they're going to be running bus rounds probably. >> Yeah, with the Yeah, the trailer. Um the last slide, this was something that that we put in last year >> as a as a point of reference that you know we do spend money on our buildings. um you know some of the higher dollar amounts that both Lakeway and the high school will be um dropping off this slide

080because those were part of the ESSER. Um but just as a as a comparison um the the high school uh this does include everything that we spent last year was just over 1.1 million. Um, and we spent $1 million at the elementary school for a building that's half the size of this building. So, it'd be great if it was 600,000 [clears throat] instead of 1 million. But, um, those are the additional monies that we have done. Um, we've approved um you have approved as a board to [clears throat] maintain um those things. But the the um overall maintenance um is is significantly higher on a per square foot basis at at the elementary school. So that's all I have. >> And supplies that's like cleaning supplies but also paper and all that stuff. >> We

081don't no paper comes out of the admin budget. Um so it' be paper goods, toilet paper, paper towels. >> So facilities, >> trash bags, facilities. Yes. >> Oh, trash bags. There you You get that pink saw us that picks up vomit or whatever. >> There you go. >> We just go to the wood built building shop and pick up some saw down there. [laughter] >> Save some money. >> Cutting costs. >> Questions for Dale. >> Thank you. >> Hey Dale. >> Oh, >> I sent you a text this evening. >> Oh, sorry. >> Thanks. And we would like to call your attention to our policy against electronic device usage. [laughter] >> It's for good reason. >> I kid. >> Yeah, >> I never like that policy in the first place, but for [laughter] a good

082reason. >> You could have said that like 10 minutes ago. [laughter] Great. >> I just got it while you were talking. So, >> okay. >> [clears throat] >> I don't know what they're working. >> Patty, is this you? >> Never mind. Go ahead. >> Is this you? >> No, it's your >> Yeah, it's my turn. >> Let's go. >> All right, next slide. [clears throat] Those were just reminders for me what to cover. Um, so we can just go over, I know you guys have already heard this several times over the last four months. Um, the 2025 fund balance, the unanticipated revenues came in at 669,000 more um than when I set them last um, no, it would have been two November ago. So yes, 18 months prior um to the fiscal year end. >>

083We already have questions from the budget committee. >> No. Why? >> It says questions from the budget committee >> where >> on that at the very top. >> Oh, well she needs to update her slide. >> Oh, okay. I just was impressed. >> Steve actually Steve actually did the whole format for me. I just filled in the numbers. So >> Well, nice of you to blame him. No, it must have been like [laughter] the same. >> It was just a duplicate. It's just they're going to question this. I'm just I just feel like >> we'll get Matt's going to get >> Yeah. Like just we need to get rid of that top line. Just say fiscal year 25 fund balance. That sounds great. Um and of that 669, >> I just break I just broke

084it all down telling you exactly where those dollars came from that a revenue source. Oh, we um and then I went down through showing that um what we underspent or over spent. So I just go down through every um basically these are function codes. Um so student instruction would be all of our 1,00 lines. We had 667,000. Some of those were unfilled um positions. we had a reduction of um administration um because a lot of these changes we made we we've been there a couple years now but they were in the initial budget and we made the change that year that got approved in March we made the change effective July 1. So some of these things you're thinking oh we did that two years ago. Well, yeah, we did, but it was still in

085the budget last year, >> kind of like we are this year. >> Kind of like this year, you know. Um, so student services, administration, maintenance, and transportation, we were over 24,000. Um, that all came from contracted services and some of that was disposal. Um, it has been going up significantly. So maybe Michelle could start like a disposal and recycling engineering program or something. You know, we can get creative. But yeah, I think it'll be a good idea to go out for a bit and just see. There might be some local people that can service us that uh could handle it. But anyways, um SAU services um we underspent by 65,000. Um that was under tuition reimbursement uh benefit changes. I can think of that right off the top of my head. And uh contracted services.

086The 581,000 we overspent in building improvements. That does include the year-end projects that were approved for over 200,000. Um we had a CTE withdrawal of 6K and Lakeway building committee withdrawals of 332,000. So those come across as over overages because it also came in under the revenue under CRF transfers of 332,000. So they wash each other out. But just so you know, transfers, food fund, um the food fund unpaid balances, you guys trans approved for me to transfer 5,000 to pay for those, which remember is down a lot for prior years. And um we deposit CTE state tuition. Um what do they call that additional bill? It's for we get straight tuition with transportation. And then the second bill because this capital reserve was created for all I I always think of contingencies but it's

087not contingencies. It's when someone has a bond, they can charge an additional amount. >> Isn't it a service fee? >> It's sort of like that where the RSA allows us to do that. So, when you guys created this >> um CRF, those revenues that come through go directly to this fund. >> So, this past year 9,000 went into there. And of course the 50,000 that was approved at the March. No, it wasn't March 25. It was March 24. That should say March 24. See, there's a reason why we do this with you guys, right? Not just to inform you, but to find our errors. Um, other than that, the food fund itself underspent by 4,000. So, I fixed it. >> Thank you. It's not going to go there because >> don't refresh fixed it. >>

088So, um, our [snorts] 5% retention was 531,000. Oh, I'm sorry. Let's back this up last. So, we had 644,000 on reserve because of prior year retention. And this actually rolls into that detailed expenditure, that detailed report I share with you guys in August. Do you know how I start estimating in like April and I show you the estimated um extra revenue and all the lines, every single function code I show you and estimated. At the bottom of this, I show what we actually have in reserves right now. And that is last year's 531,000. Last year's food fund. So food fund has a fund balance that we can't touch. That has to stay there. We can't reduce taxes with that of 63,000. And then the CR the transfers of the 50k that's a reserve. We hold

089that money here. And that shows that our reserves were at 644. So when you add all these things up and d we go to the next page and it shows our actual fund balance of $1.38 million. [clears throat] So it's the unanticipated revenue that I just explained the underspent expenses and the retention food fund balance and the reserves of 644. That's how you come up with the 1.38 million. A lot of people just think automatically we didn't spend a million dollars of our budget. That's not the case. Um and so from there, I take out the restricted funds for school care this year. This is something different. We've never had to do this before. So this is um restricted for special purpose for school care. The 384 came out of there. Then the 5% retention,

090you guys approved that. We're holding the whole 5% of 579. Food fund balance, like I said, we can't touch that. That has to stay here. So that is at 70 now because I had a balance, a positive balance. So it added to last year's. And then in March, the taxpayers approved um the 150,000 to go to equipment and building maintenance, district building maintenance and district um equipment. So you minus all those things out that are voted and approved and it ended up with a net balance of 199,000 which was applied to the tax rate. And that's the end of my show. >> So in terms of how close we were to the actual budget, right over >> so you look $69,000 is where we ended up. You know, again, some of that some of that

091it would have been higher had we not spent some money on at the end of the year on repairs and so on. We always have we always have that conversation as we get toward the end of the fiscal year. Okay, we got a little money here to work with. We think, you know, what are some things that haven't been budgeted that we would consider doing? And so we did some of quite a few of those this year. Typically done some of that. >> Do you think I need to go into as much detail in the prior slide or did I lose you guys? >> What? >> Oh, you first. >> Oh, thank you. I think it was helpful, but I think it's too much. Yeah. >> I would prefer if you >> somehow made it

092into two slides. You're talking about the same thing, so it's noting the presentation >> and it all makes sense that it goes together. But when you present a slide like that, >> it's overwhelming to the viewer, especially if they don't understand what you're talking about and they're going to lose your explanation. They're going to be reading this and trying to figure out what you're saying. >> Should I start with the other slide first? I know. I mean because to me this is the most relevant >> but I can see people wondering okay what does unanticipated mean like what is that? Yeah, that might not be a bad idea. Start with start with this one first black and white >> and then say and this is the detail of what these things are. Unanticipated revenue under

093and over expenditures and our reserves and maybe let them read it. >> And a big piece of that was the capital reserve fund. >> Yeah. >> Reimbursements basically. >> Yeah, it's reimbursements. I mean half of that is just reimbursements >> from approved withdrawals. You know, the money came in and went out. >> Yeah. >> Start with this one. >> Y >> and then just kind of quickly [clears throat] >> explain it and then they want more detail because you're going to give you're going to print it anyway for them. Right. >> Right. >> So then they can read it and if they have questions, I wouldn't necessarily go over it line by line. >> Okay. [clears throat] obviously explain this and then the next page they can read themselves. If they have extra questions they

094can ask [snorts] them. >> Thank you for the feedback because halfway through I was looking at you guys and I'm like oh god [snorts] I lost them. But I know it's a late meeting too and kept best for last. So >> the the is there a reason there's not a section for district HQ >> for the SAU office? >> I don't know. We've never done one. >> Is that true? >> No, I think >> I think we did last year. >> Oh, yeah. >> Oh, maybe it was a like I mean I've done the overview. No, we've asked I think we've pretty consistently last several years we've asked for a breakdown for the SAU office. I'd like to see that again. Um Steve, I also think for the district slides at the beginning like the

095>> big picture highlights. >> Um I don't think we need to do this for every number, but for the big picture topline numbers, I think we should also include an inflation adjusted metric. inflation inflation general fund. >> Yeah. Because it's I think I think like year-over-year inflation's at what three and some. >> So the you know the the increase that the administration is proposing is still beneath >> well and I think you mentioned that last year. >> We have it last year. >> No we have it. We do have that slide in how we were below. >> Put that in. >> Yeah. >> Yep. Yeah, get it gets a little hard. I mean, again, you see this because you're you're talking about three years at a time. You always are with the budget, by the

096way. And and then I think it gets, you know, we start talking about reductions and so on. Yeah. We we're we're reducing like the teaching learning position. We're reducing that position in next year's budget. It's it's in here. It's in this year's budget right now. even though we didn't fill it. So, the other person isn't here. The money is still in the budget. The money is not in the budget for next year, obviously. So, there's some of that that kind of comes into play. Transition counselor is another one. So, I mean, several. And I think too, it's it's really really hard to get people to think beyond the moment, especially when we already have taxes going up and we apparently need like $14 million to fix the sewer plant and whatever else. But there's got

097to be some discussion about how budget decisions today futureproof the district or don't, right? Because like if we get to open enrollment >> Yeah. >> which you can't anticipate those trends, but if if you get to open enrollment, >> some of the things that going to they're going to matter most are your curriculum offerings and the strength of your facilities. >> Yeah. And if we not suggesting that this budget prunes at those things, right? But if we keep driving in that direction, >> it's short-term gain for long-term pain as it were, which I get it. But budget decisions or recommendations should be made at least with some eye toward what it's setting the district up for. >> Well, I think I think the uh the one that's most frankly most uh um problematic I don't

098think anybody would be shocked to hear this health insurance. >> Yeah. pure and simple. I was talking to the to the leadership team the other day about the rule of 72 in accounting and investments and you know uh so we we would be really happy right now I think if a 12% increase in health insurance uh [laughter] >> maybe most years I don't know but you know the rule of 72 in in six years your health insurance I mean it doubles >> but we should bring 12% a year but >> we should bring that data point front and center correct Right. Because if >> so if we're doing these comps like this 2020 to 2027 >> Yeah. >> What's that line? >> What's just the health insurance line? I'm sure you can get it >>

099right from your GL software, whatever you're doing. >> Yeah. >> Because it's got to be a massive increase. Whereas you're looking at a 12 a.5% reduction in staff, 17% reduction enrollment, an 8% reduction in inflation adjusted budget. >> Right? So what is your inflation adjustment healthcare number? I bet it's hugely positive. >> Yeah. >> And I think that's worth just highlighting in bright yellow, >> right? Because that's a C. That's what I was asking too about with with Kelly about what how fluctuations look in out of district placement. That's not the the story there, I guess. But like anywhere there are costs that we're incurring that are entirely beyond our control, >> we need to be >> transparent about that and and call attention to that. Some of the stuff isn't discretionary, only discretionary by

100other means, right? >> But but again, again, not to be horse dead horse, but the going back to health insurance, you know, and again 12, I don't know what is it. I don't know. We'll find that out what it's average, what it's averaged over the last five years, six years, but you know, you're looking at $90,000 for a family plan if with a 12% annual increase for six years. Think about that. [laughter] >> We may not He's living this too. Even even more personally. Yeah. Okay. Other questions on the budget presentation? >> Right. Halfway through the agenda yet. Get cozy. >> Going once, going twice. >> Okay. Thank you very much. Uh, moving on then to unfinished [clears throat] business residence program. I bet there's nothing there. >> Nothing new. >> Okay. Lakeway building committee.

101>> Yes, there's an attached contract that needed to be reviewed and voted on. I forgot to do it last meeting. This essentially is just we kind of still have them on retainer for whatever we need them for at this point. Um, so >> so there's nothing binding. It's just locking in an hourly rate in case we need them for something. >> Yep. Yep. Like we we met with them probably over a month ago now and got some feedback which I had shared at last meeting. So they'll they'll us that we paid. >> Yeah. >> Just an estimate. >> Yeah. >> All right. So we're looking for a motion to approve the BL contract as presented. >> Is there a second? >> Second. >> Any discussion? All those in favor? I >> I opposed. Stain. Motion

102carries. 4 zero. Move on to committee reports. Negotiations committee did not meet. Facilities committee. >> Somebody let's go. >> I'm working on my phone. Very small. [laughter] So if you got it in front of you, I'm >> Looks like there's a proposal link there. >> Yeah. And so we uh we actually got back together um to go over this proposal from the boy and King uh for studies on the reinforcement of the construction um and preparing construction drawings for the second floor lakeway as well as having them do a uh roof load uh rating. Um we had some discussions on some of the uh that had [clears throat] uh inferior load rating um but that we found out that that section which was the over the multi-purpose room was taken care of in 2016. Um

103so this is more over the third grade right that's right. Um yeah. Um the other thing that they would uh bid negotiation process was was in included in this and a construction phase service. So they they broke them all out to us. Um the field investigation would be 5250, roof loading rating would be 5,000. Floor reinforcement construction drawings to develop those would be $9,250. bid negotiation phase uh service. So that's where they would put it out to bid $4,750. And then the construction phase services, which would be $6,000, which would be them coming on site to monitor and watch whoever the contractor is to make sure that the work is done accordingly. Um so the total we're looking for is $30,250 from the board tonight. uh with the understanding that if we don't do any

104of these items, so if we didn't do uh scope E that 6,000 comes off, we're not going to pay them for any of the work they don't do, >> right? >> Um we because of Primex and kind of putting pressure on us, we're um would like this approved so that we can give them to go ahead and start this process >> and hopefully get this done. um >> sooner sooner than later so we have a better idea what we're looking at for this project. >> And we talked about this for a minute or two at the last meeting. >> Is this a is this a unanimous recommendation from the facilities committee? >> Yes. >> Spoke otherwise. So I hope so. [laughter] >> One of one of the concerns was that whether or not a lot

105of people were speaking. So that's why I'm asking that question. >> Yeah. >> I thought it was a really good discussion. What happens when you walk in a room? [clears throat and laughter] Erica, go ahead. Sorry. >> Well, we had sort of discussed the separate items A through E. So, are you guys recommending that yes, they just do all items A through E? >> Well, I think like the first few they do, and then you they determine from there whether or not they need the last couple steps. >> So, we'll approve up to the 30,000, but maybe not. Correct. Set it off. Okay. >> We had talked about maybe >> adding an additional day. Correct. >> Right. Right. There was an additional day. Was it 1500 a day? 1,400 for so they initially said it

106would take them one day to get up in the ceiling and do everything they need but if they needed more time it's an additional fee of 1,400 per day. So our thought was just add it in now so that if they need that extra day we don't have to come back to the board for more. >> Okay. >> So is 30,000. >> So is that in there? Is that extra 14 in there or we need to ask for 14 on top of that? >> Correct. Okay. >> Thanks for reminding us of that. >> Yeah. That's not in the request. >> All right. So it looks like maybe the best thing to do well so does the contract specify who is going to on our side is going to manage the day-to-day work because if we're

107thinking about knocking off some of that scope as these things develop who's made if we vote now whether or not to exceed who is who is overseeing that project who has the contractual authority to do so >> when they come to inspect the floor beams >> any part of We're saying we're going to do not to exceed. We may add another day. We may not. We may descope some of this stuff as things go along. If they if they do the roof load and they do the they do their assessment and there's no need to do anything, then obviously we're not doing bid negotiation services and construction phase. Correct. Correct. So I'm just I'm just trying to understand should the motion give the authority to the facilities committee or someone to make those executive decisions

108so that you don't have to wait on the board for everything here. That's all I'm trying to understand. >> So if they don't do it, they're not [clears throat] billing us for it. >> Correct. >> Yeah. >> And just to give you a rough timeline like their planned day would be the day before Thanksgiving without the kids to do the um inspection. Um, but we wouldn't see construction documents until the middle of January. >> And then with the actual construction, if that happens, that was going to be building the bid, right? Like a clerk, basically a clerk of work. >> Correct. >> Yeah. >> Which is what I think. >> That's what you're asking, right? And they bill us for bidding unless we move [clears throat and cough] to that next step. You know what

109I mean? So like when we sign the agreement, they know that we're cont these are all contingent that they all happen. If the services don't happen, they won't be bailing us. >> Once they present the construction documents to the facilities committee, >> we determine >> then we can determine whether or not we're going to go on to steps D and step C. >> Yeah. >> Um >> which one which would be targeted for next summer if they could keep on >> Yeah. >> Right. schedule that day. >> Right. So really we're just voting for 31 32,000. Let's just say up to or not >> 31,650. [clears throat] >> You want to be exact. We can do just say up to 35. >> 35. >> Yeah. >> Do I hear 37 37? >> I just I

110assume >> but as far as your question Matt, I think what it comes down to is Dale. Dale along with I think Henry's certainly fully engaged in this with Dale they would bring whatever the findings are back to facilities com committee and then we would bring to the door >> and the only reason I ask is because I don't know do we as a standard practice do contracts of a certain dollar value go through legal review >> or do we never do that do >> no we do some No we do sometimes >> I only ask just because there's no like there's no assumptions there's no table governing the norm RV contracts all day long which I We I have contracts that the assumption section is long written this whole thing that would specify things

111like if this then that if not this not that and indicate who's representing for both sides. So it doesn't have to be there. I just >> we're the things that we're saying well that if this doesn't happen then they're not going to do this. They're not going to bill us. That's not stated here. >> Right. That what's stated here is this is the agreement. You're agreeing to these things. There's termination clauses but there's nothing that says that we can reduce scope. So, I don't think I think we know them and we're not concerned about that. So, I I'll I'll drop it. I just >> It probably too we had a standard threshold for legal review. I don't think 30,000 should be that threshold just to be clear. But >> I think that that would be

112a good best practice to establish >> as kind of a trigger. >> But I think that's why they purposely quoted it out the way they did. um because they didn't want to say, "Oh, for all these services, 32,000 or $30,000," you know, like >> All right. So, I think we're looking then for a motion to approve the Dubo Dubois Dubo >> Dubo and King proposal uh for an amount not to exceed $35,000 is reviewed and presented by the facilities committee. >> So moved. >> Second. >> Any discussion? All those in favor? I oppos same. Motion carries 40. Anything else from the facilities committee? >> Thank you. >> Policies [clears throat] have >> Okay. Student representative report. >> Superintendent report. >> Uh just a few things uh give a few updates. Um fall fall sports season

113is still alive and well thanks to girls soccer and boys boys soccer uh team came up a little bit short the other day but they they showed very well played well above the the their seed and came up a goal short but the girls will be playing tomorrow um evening in a uh in a a semifinal against profile. So that'll be be an interesting match to say the least. Girls have won 3-1 and I believe two zero games profile of two games this year. So very very tightly contested matches and certainly tomorrow probably be the very same. Um and then the the drama production is this week freaky Friday which starts on a Thursday. So there'll be a Thursday evening, Friday evening, and then a Saturday matinea and Saturday evening four shows. And I know

114you've all got access to tickets, so hopefully you can check that out. Anything Melissa? Anything Al anybody wants to add about Freaky Friday? >> The students have worked so hard. Um, one of our one of our leads is also a soccer player, so she'll be um she'll be playing on Tuesday and we've prepped. We've had a gal who stepped up and is happy to take on a lead role um if need be. She will actually she'll she will get a chance to perform um in that lead role. Um but for at least one night, but in the in the event that um it's either the matinea or Friday if the girls play again, you know, we we've got it covered. So um the students are have all [clears throat] enjoyed learning all the dances whether

115they're in it or not, all the songs whether they sing them or not. They've really enjoyed this process. Okay, one one one other thing I did want to share with you. This is Michelle shared this with me, but this is one of our students that has been selected by education associates to be featured in an upcoming spotlight on innovative career and technical education. And basically they'll they'll come and do some video work with with student uh Juju Brmley and kind of take her through her whole day and how it all fits together and helps support her uh her uh career or your life after high school. So that's we're looking forward to that seeing that production. And I think that's all I have for the superintendence report. I just want to add the uh the

116company that's doing the filming um the owner of the company, it's a former student here and one of the production program. >> Any questions for the superintendent? We'll move on then to public input. Hearing [snorts] none, we'll look for a properly worded motion to enter into non-public. And who are we proposing to take with us? >> Just me. >> Superintend >> under what sections? >> One, two, and three, please. >> One, two, and three. Okay. I making a motion to enter into non-public session under paragraph 2 section 3 of RSA 918 colon 3 of the right to no law or section one the dismissal promotion organization disciplining of such employee or the investigation of any charges against him or her. Two the hiring of any person as a public employee. Three matters which if discussed

117in public would likely adverse adversely [clears throat] affect the reputation of any person other than a member of this board taking with us the superintendent. >> Is there a second? >> Second. >> Any discussion? All those in favor roll call vote please. >> Jenna motion carries 4 now public. Thank you very much. I just wrote them. >> Thanks everyone.