001free will come along with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. I know try to run the agenda in order as written this time and we'll begin with the consent agenda. Look for a motion to approve the consent agenda as prepared which includes minutes from the June 16th school. I'll second. Any discussion? All those in favor? I opposed. Same. Motion carries 40. Move on to the business report. Patt is not here. I don't believe we have a business report in the file. Correct. So, is there anything to discuss under this header? Any questions that are business report related even though we don't have one? All
002right, then we are going to move on to new business. And I'm going to guess that A through F have something to do with Michelle and are all together, but that could be a bad assumption. One of the only files While you're doing that, we can we can start at the top. Title one. Um, we did get we did get our grant awards on several of the the federal grants. Title one and title four are there. Um, so we're asking for the board to accept those two grant preliminary funds funding. And then Michelle does have I do have all of mine. So, Littleton title one is 533,16350 is the title one. Title four was 67,000, right? 75 and then adult ed. So, integrated education training program grant is 37,720 31 cents. For Littleton's AAL grant,
003it's 114,9225. For um adult diploma program, it's title two, which means it's for adults only right now that the as it states and here I told that one needs a little more explanation. So, as it states, the 16, 17, 18 year olds is tied up in the governor's budget under the 400,000 that they're pulling from the educational trust fund to fund all of the ADP. There's 27 schools in the state that have an ADP attached to their high schools. And that's where the funding is coming so from. So, I had um 32,000 last year. If they will fund that this year, that's what I'll get. The 19,600 which you see today is for adults only and that was based on how many title two students graduated this past year on credits. So how many of
004the credits were received? There were 49. Um and so that's where that comes from. So, um I I'm going to hire teachers um whether we have adults or students in there, but that's that's the breakdown of it. All right. So, that's how that one works. And then we also are still tied to the Berlin one and that's 114,960. And that is all of the grants for another. Thank you. Any questions or comments on those? One, two, three, four, five, six grants. Okay. Okay, we look for a motion to accept the 2025 2026 preliminary allocations report for title one part A in the amount of 533,16350 second. Any discussion? All those in favor? I opposed. Motion carries 4 Z. Looking for a motion to accept the 2025 20226 preliminary allocations report for title 4 part A
005in the amount of 67,7552. Second. Any discussion? All those in favor? I opposed. Abstain. Motion carries 40. Move for a motion to accept the fiscal year 26 WA adults education and literacy grant award estimate for the Berlin regional funding in the amount of $114,960.96 motion. Any discussion? All those in favor? I opposed. Motion carries 40. Look for a motion to accept the fiscal year 26 WA integrated education and training grant award estimate in the amount of $37,720.31. Motion second. Any discussion? All those in favor? I opposed. Stain. Motion carries 4. Look for a motion to accept the fiscal year 26 WA adult education and literacy grant award estimated $114,925 motion second any discussion all those in favor I opposed motion carries 4 zero and a motion to accept fiscal year 20 look for a motion
006to accept Fiscal year 26 adult diploma estimated funding allocation for title two in the amount of $19,600. Second. Any discussion? All those in favor? I oppose. Motion carries 4. Move on now to new business item G, the middle school math interventionist job description. Yeah, there's a there's a there's a couple of these. Um the math interventionist position I don't think was ever brought to the board. We've had that position for a year. And then the other one being the ELA interventionist job restriction. Again, those are two positions that were formerly classroom teachers. Now they're working with our new positions, but they're they're working with the core teachers. In this case, math would be one of them. They're pretty generic as you'll see. One's math and one's not. Just a note I guess for whoever preps
007these under Joan during Joannne's tenure we had sort of um revised the scope of the personnel committee back to its original and statutory intent. So it's more like a negotiations committee than the personnel committee. So in cases where these job descriptions indicate or participate to review a personnel committee, we happy to have the discussion if you want to re-evaluate that, but it's been our policy. I guess you can say the last couple years that job descriptions come to the full board and don't go to the negotiations committee in advance. So that probably should be struck from new job descriptions should remain where it's a historical artifact where it was approved by the personnel committee days of time but new job descriptions are coming forward to provide by the personnel committee on [Music] questions or comments
008on these two descriptions then this is the middle school math interventionist middle school ELA interventionist Look then for a motion to approve the middle school math interventionist job description as presented. So move. Any discussion? All those in favor? I opposed. Motion carries four zero. Look for a motion to approve the middle school ELA intervention transcription as provided as presented. I'll make a motion. I'll second. Any discussion? All those in favor? I oppose obstain motion carries 4. Move on to new business. Item I certification reimbursement. Yeah, this is one we've been talking about for a while. is to reimburse teachers that have a have to have extensive certification plan mainly involve CTE teachers. There's quite a bit of work that they have to do way above and beyond what they have to do just to get
009started. We do have some other teachers and other there's one other teacher in the high school that they should apply to as well. The state this used to cost less than $200 and the state more than double the cost for this. We're asking these people to get more certification so we can be more efficient with staff. You know, as a result of this, we have staff that are teaching multiple areas and helping us set up staffing a little bit. The idea is to support them and encourage that help with raising the cost of additional certification. So this is specific only to sitebased licensing plans as a plan. This isn't this doesn't apply to all certification opportunities possibilities potentially. No, not the basic not the basic uh basic certification. Just for my education, when does this
010come into play? Can somebody give me an example of a sitebased licensing plan? What what do you what's I'm sorry, Matt. What's that? Can you give me an example of like Yeah, exactly. So they'll So the process is that again people come in with all kinds of various iterations. They may come in certified in in science for instance and and we want them to teach math. So we have to work with the states and they'll they'll review their transcripts and they'll they'll say okay in order for you to get math certification on top of science certification you have to do this this this and this including a mentor which is kind of crazy but that's what they require. So they they have to put together a plan say this is this is what I'm going
011to take based on what the state is told. Uh we have I have to sign off on it. They they file it with the state DOE and then they they either approve it or I say no you got you got this also. So it's a plan. It's a plan to become fully certified within three years. So some people come in with a lot to do and some people come in with very little. Maybe a courses to maybe this is the case for somebody who's not licensed at all, but also for somebody who is licensed in one area. We're asking them, hey, we need you to teach XYZ because technically you can't force. You can't force them to teach outside. Do we know? So, the fee is $500. Do we know on a given year how
012many people this applies to? What our maximum exposure is this year? This will involve four people. So two, right? Yeah. And what's budgeted for typically? Um this this would this would we we pay for course reimbursement. uh we have we never get even close to to what that amount of funding is in the budget to do that. So come out it's not usually more than four or five any expensive not many it's a it' be a good problem to have because the more the more certifications that the teachers get the more flexibility they have ultimately it'll save us money. [Music] By being able to have people that can teach multiple areas, it's a good thing to implement temporary and will be completed by June 30 of because we want to commit to it to only
013see how we exactly see where we are. I can give you exact numbers what it's going to be now. can't necessarily I just wanted to say one thing on this and that is that in CTE world um is considered an allowable expense and so I'm allowed to write that in the park's funds for professional um development for law enforment so that has been allowed so for the CTE teachers um I can easily put that in for under So that the price can't do it for teachers, but I can do it for teachers. What What do you mean like teachers come back or I have that came down from high school, right? There's so one that's a science teacher who came in and do teacher ad had to go back through the plan. Yeah. Didn't have
014to do a whole lot. They just had to go through the cases for the CTE portion this year, but still had to pay the $500 um sitebased learning plan to go through all the components for CTE requirements. So those requirements are considered professional development under the Perkins rules and regulations. So they can be paid out of the grant versus coming out of the local Additional questions. So we'll look for a motion to approve the certification reimbursement. Certification reimbursement as a motion. A second. Any discussion? All those in favor I opposed. Stain motion carries scores zero. We go on new business J TL T LF TL the organization. That's something I've been talking about for a while and it's taken a bit of work and negotiate negotiating and working through some things. But so we u
015many for many many years. I mean I think little is pretty typical. We had what were called the team leaders at the elementary school. Those were typically great level team leaders at the high school. Those were typically content team leaders. So you have one for math and one for English and so on. Maybe one for CT. And then a new program was brought in a few years ago, the TLF uh teaching and learning and a facilitator um which uh which Kristen worked with and and and led and they were a little bit across purposes at times because you had people that were vertical team leaders. The TLFs were doing some of the things that the team vertical team leaders thought that they should do. It was a little the structure is a little bit clunky.
016I think the intent was pure and good intentions. So what we did was combine the two in a single position and what that what this will entail will be having a uh the combined position that there'll be one of those in each of the grade levels of lengthway and then there will be a total of seven of those positions finish high school and in an ideal world of those seven be able to cover the four content area within the CPS each year. So, and we stayed within the budget money to pay for this in the last general fund budget as well. A little bit tight was budget neutral. Um I I'll point out that the two positions paid separately. We total 40 $4,200. We just stayed with the TLS here and TLS here and a
017few people have done both which will happen this year. Um that total site was $4,200. The new combined position site is 3. And what that does, it allows us to have a few more broad teacher participation and impact on staff development, coaching, mentoring, a lot of the things that we do. So, no more department heads, no more teams. We haven't had those for a while. Now we're taking these. You had your partner but the team ver team. So you still have vertical team members and these TL2s just one just one with the exception of Lakeway. There are two TLs. There are the three TL because of the specialized areas there. But uh high school like I said in high school ideal world we'll have someone from this content be one. I can't predict that'll happen.
018But I'm sorry you're not proposing so you're proposing to have a social studies TL2 position here and a social studies department head. No. Okay. Just one. So no department head. No team leader. There's no more there's no more department head. What is considered allied arts in the LHS? [Music] Uh allied arts would be music. Some of the other other help me out. It's music art. Music. I'm draw a blank like Okay. Okay. I was thinking other stuff. I'm starting starting to think CD so I think you covered some of this. Obviously, this has been in progress for a while with people participated in the program and administration. You also reviewed this with teachers in general either directly or through the union. I'm sorry. Repute. Have you also reviewed this concept directly with teachers or indirectly?
019Yes. Yeah. The LTA working and and legal Gordon also obviously legal as well. You know, this is this is a bit of a bit of a I mean I'll tell you a little bit of the process what I did with with with Jeremy said this is kind of what we want to do. This is kind of our what our vision. we think would be better and this is what the teachers are telling us that it works much better especially late up here too and they they did they did the first draft of the documents and then we started looking at a few things and things so yeah they've been they've been totally involved and just for the record this document does say that this statement is because those after hours Yes. I don't want people.
020Yeah, it's it's not all. I mean, there's could be some like on TV, but yeah, it's it's after additional questions. So, you're looking for us to approve this? So, we're looking for a motion to approve a motion to approve the TLF TL reorganization plan as present. I'll make any discussion. All those in favor? I oppose. Same. Motion carries. 4 Z. Business K. Capital improvement plan. Here we go. It's going to be fun. Hello. You want me to speak to it? You want me to speak to it, please? Please. Yeah. Thank you. So this is something that the facilities committee has used for at least eight years. Uh we spent the last two meetings trying to prioritize um items. Uh I think Steve hinted at it at the last board meeting that um maybe a work
021session uh with the board um in full would be worthwhile. Um, you can see what we did with this. And I just realized when I was looking at my copy, the the planned year doesn't necessarily line up with the year on the right because we ended up moving things around and I didn't change it in both places. So, we tried to uh do the next four years and keeping it around $450,000 in plan maintenance. Um and then the last year, the fifth year of the CIP would be if we don't have a new elementary school by that point, the items that we have determined through renovation estimates that are a must um for that location. This plan could change obviously with the board's decision if they make a decision as to maybe what's going to
022happen with the academy building. Um what's going to happen with Lakeway if we don't get a new building. Um so that's why we tried to put some of those items at the end. Uh we tried to match up roof replacements in the same year. I'm hoping to hire the same company. Same with the gym floor replacements for here across the street. Um, so and I think it's just important I put the the note at the bottom of the spreadsheet. These are current day prices. Um, these are not uh there's no quotes in hand on some of these. Um, we took either information from our lakeway reports um for the academy. I took uh quotes that Mr. Broer had got um in his last year here which was 2016 and multiplied it by 1.75 to come
023up with an estimate assuming that a 75% inflation over 9 years is fairly accurate um with the 50% in two years that we had. So that's just don't those are not definitive numbers. So that's all at this point. I'm sorry. How how did you prioritize this? We just took items. We tried to put safety items next year. So, we put um the ladders for this building for the roof. We assume there's going to be some upgrades to the playground that'll be necessary. We do have the primary lady coming July 23rd. um the replacement boilers across the street. And then if we want to do asbesus abatement over there, that price includes the whole building. Again, the estimate is $12 a square foot, which includes a pavement plus um retile. What's wrong with the gym floor?
024Neither gym floor can be sanded down anymore. And the one across the street is fairly warped in some places. I mean, we still use it and parks and rec still uses it for games, but it's a small floor use whether it's through the kids or through the adults that come the uh increase I know it's like 5% or whatever, but the increase size in the gym that you got that from the codes that we have that's from the BPS pricing and then we would just push out into the playground for expansion. So yes, we would also so some of those have to be done in um connection or or together like the portables would have to be removed um because that would be the location of a new gymnasium potent. This is the renovation designs
025that we have. Um then the gymnasium would become the cafeteria. the cafeteria will become another classroom space or library or something along that was what they had envisioned in their plan. This doesn't do whatever the Kyle's estim 12. So this is meant to be delivered in response to the CF committee's request for something correct anticipation of delivering something like the October. This is this is for the meeting that's the day after. No, I know. But they're they're trying to then aggregate that together for a meeting. Yeah, right. Correct. Yeah. Or whatever for the joint meeting. Well, I mean I Dale mentioned a working session, but you got to deliver this Wednesday. So, we're not gonna have a working session between now and Wednesday. But I think one is would be valuable because I had lots
026of questions. The first two obvious ones being there's not a screw on not a new school yet. So that CIP the other was just a bunch of questions about what the annual operational cost is for the academy because there's a lot of money set aside for that. How many um vacant classrooms are in this building right now? Eight start to finish school that they aren't being unused. Yeah, I think I think it's sound different numbers. There's quite a few. There's quite a few to my point. No, there's quite a few. And how many classrooms do we use over there? Three, correct? Yeah, the academy. Yeah. Yeah, three. It's It's between eight and 10. So, is this meant to go to CIP on Wednesday as a draft or as a final? It's a draft starting point.
027Yeah. So, I would say I think we need to have a work session on it because Yeah. And the town's supposed to bring they are draft. Oh, what is the meeting Wednesday? Uh 5:00 where I think in the community. Oh, is that one? I think it's because I'm right here. Okay. So, we'll table this then for further discussion. You would bring it. Any objection to having seen bring it to planning committee indicating that it's a draft board. Many many dislike we're just giving them something. That's all it is. I think the big it's a big question anyway for me the academy. It all it all kind of fits together. You can kind of do this and that. So this is kind of like the risk assuming status quo assuming no consolidation assuming assumptions are gigantic.
028Any other questions or comments on that? Any additional new business unfinished business? I can't imagine there's any more residency program or direction until after meeting and last week I feel like on Wednesday I am going to cancel the July summer vacation and whatnot but also because of the light attend um last week and um I'll just send out a summary to the committee about what's been going on this last week which is everything that we talked about in public session at the board. Questions move to negotiations reports. A negotiations B facilities just talked about it very well. C policy. So now we got to get into the topic that we tabled from last time. So Steve had circulated last week and filed three policies for well two policies in independence for first read. So, first
029screen read that outline how a interested party parent could request that something be removed from the curriculum. So, Steve and I met Sweet again. No public input. Um, so this is what the policy is right now. You were going to look for specifics. Did you find anything a little bit? You know, and we we'll get into in the next policy in the procedure. We'll talk about that a little bit because this this policy is is just like I don't I don't want my child being in the classes where this is done. So it provides the opportunity for an alternative assignment. Next one's a little more complicated. I'm sorry. When you say the next one, you're talking to K talking about KC. Yeah. Because that one that one is to re remove it from the Yeah.
030So is just we'll make other accommodations which is essentially our policy now albe it not on the record as it were. KEC is a appeals process through which you know the parent will fill out the form outlined in KCR be evaluated by principal and then there's a series of cascading appeals right my question would be with the complaint that we already have on file which is unresolved if we had first read and adopt these two policies in this appendix tonight Where how does this go in the process now? The process then would be that if those individuals wanted to formalize it to fill out the form that we that we approved tonight which is that regulation. Uh we've got to get a committee figured out and that's and that's the tricky part because the committees
031should have community involvement. It's gota it's got to be viewed as as reasonable you know and and have a broad a broad sorry where where and which policy is the committee composition outline it's not there's no there's no there's no committee composition it just it just refer it just refer to the committee right so obviously we'll bring something back on the structure of that So yeah, I think we have to get specific about that. I it feels like a semantic argument, but it's not. I always brag about this at budget committee hearings in the select board meetings. I do think involvement from the board is involvement from the community, right? We're not we're not lifelong dictators appointed by God. We're elected and we're taxpayers. Um, so there's that. On this specific committee though, would we
032want a board member even to be on it? Because if there's a disagreement between the superintendent and the complaint, I would say that's why I think it needs to be mapped out. It's kind of hard to have the policy in place without specifying the composition of the committee. I'm not against specifying the composition of the committee. the board member for this specific one because if the parent doesn't agree, it comes down to the board. I'll uh I've done quite a bit of digging. I'll be very honest transparency or just maybe doesn't exist. Not a lot of examples of what the committee looks like and how it's designed. There's some I found some along the lines of what I said. you know, the devil's in the details, too. And that and that's really that that whole
033that whole piece will make or break the process. And I think that's that we have to put some thought into that going forward for what it's for what it's worth. But this particular challenge that we're going to get now that that particular item won't be used till later, second semester. I think we can still vote on uh IG though. I think we all but I think Well, I don't know if we should though. I think we can and we can we can still I think it could be contingent on us approving the outendics that outlines the but I wouldn't say like this whole notion that additional community involvement is required even that it it suggests directly implies that board business is closed to the community which is in total misnome right like people can come
034here be part of bever they want to be part part of like that by law we're required to be open and that participation open for a reason. So I just I worry about that because I mean if we allowed a board member on I would volunteer to be that board member. I just envision meeting with the parents and I feel one way and the parent feels the other way and superintendent I just can see them coming in front of me and be like oh yeah we already sure. No, but I guess what I'm saying is I think you could make the case that the book review committee should be internal, not included in internal teachers, staff, administrators, and then you sort of keep the board in their judiciary capacity as it gets appealed. I would
035say for me, I would I would hope just just my opinion that the parents who already went out of their way to call you, meet you, write a letter would not have to start at zero. So I think we would we should my recommendation would be we pass these policies. Let's just treat their letter and their comments to you as if they had filled out this this this form in KCR and then they'll be the first you know um appeal or would not appeal but the first request that will be reviewed by the committee once established and then appealed if they disagree with the opinion. Well, you could you could argue I think what you said you could argue that in the event it goes to the board that's the ultimate community that's representation board
036get the last Yeah. Yeah. Be a big discussion and it'll be public be that that's probably something to think about too. Okay. So other questions, comments, concerns? Otherwise, we'll look for a motion to approve policy IG policy KC and appendix KCR-1 as for first reading adoption as presented in contingent on subsequent approval of a next outline composition of the committee. I'll second. Any discussion? All those in favor? I opposed. Motion carries 4 Z. We'll move on to the curriculum. We will meet again tomorrow which I anticipate like our last meeting. So you haven't met since last. We met Tuesday. We met last Tuesday. We meet again tomorrow. We got a lot done last Tuesday. Any questions then for Travis on that? Otherwise, we'll skip I think the student representative report. Yeah, there there will be
037one hopefully at the next board meeting. They've got they've got the officers move on to the superintendent report. I don't have anything new to share tonight. Any questions for superintendent? Move on then to public input. Hello. Hi Heidi. How are you? Doing fine. Heidi, how are you? Can you say your name? Oh, sure. I don't know how many more I can help you. So, enjoy. Unlimited. Unlimited. Unlimited. Soccer shows. Yeah, soccer ball. Um, I want to go back to the eight to 10 classrooms vacant here. How that's just like mindboggling. Like I just don't understand it. like why aren't we taking the sixth grade, moving them up to the middle school here and utilizing those rooms and then try to redo the wing of sixth grade or something like that to for fifth and so
038on down at Lakeway since there's a larger enrollment down there than here. Um I don't know why we have such empty space here. I mean 8 to 10 classrooms. If you go out into the public to the taxpayers in town, they would be appalled to hear that situation that we have 8 to 10 classrooms empty and the to go to school here is $27,000 per student. I I don't there's no answer for that on the outside. Yeah. I mean I so I I sort of I guess I agree with the premise but I reject the conclusion. I I agree with the premise that the fact that we have 8 to 10 classrooms open needs to be I'm sorry that we just learned about. Well, yes and no. Yeah, but needs to be fully evaluated and
039the board the district has to have an opinion as to what to do with those. I don't agree that it necessarily means that sixth grade coming up here is the answer. We did look at that in the earlier stages of the Lakeway committee and its work and thought for a whole host of reasons that that wasn't the best approach. We looked at that as a bunch of other things that we'd have to do at the school to be able to accommodate them changes the schedules etc etc but the space that we have by and large should be used and when it can't be used and so I certainly agree that that needs to be explored further and in detail. I would my personal view is necessarily that sixth grade could be the cath. Yeah. I
040just think as a a resident or taxpayer in town if people heard about that were to get wind of it come February the deliberative session the district would be in trouble because they would want to cut a lot because there's so many classrooms vacant. So it shows that the enrollment here in this building has dwindled to what 170 was it 176 last week. I mean that's that's ludicrous. And then my next question of course is the students that are being districtked out to another state. Where is that $500,000 for the four years? two years for two and four years for three coming from where are we taking that money from? I just do you know Steve where from an accounting perspective where that's going to come from? Yeah. So tell about physically in a budget.
041Yeah. Where is that are we taking from something? Are we eliminating positions to support this? I don't understand. We have we have to you we have to uh in the budget process for fiscal 27 account for that. I mean 20 the fiscal 26 budget we frankly have at this point not filled four positions um that are in that budget. You know I put this on myself. I should we should have been a little more proactive with that last year but then did the budget in the fall but this is you we did the best budget we could if that's done. I guess I guess the good news is the budgets we're going to spend less of what we asked for you know in the upcoming school year frankly with some of the move that we
042made since then we'll reduce even further hopefully going to another expense along with GL comes out. Patty would be best position answer that question, but it is a couple thoughts, a couple comments. One, just as a reminder, since by the way, the public can know everything. This is public. Um, the board is required by law to pay that money, right? So just to be clear if that paying it not not paying it was not an option.