School Board Meeting 6-16-25

001Okay. 501. Call this meeting of Little School Board to order. We'll begin with the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Now before we go any further, we'd like to acknowledge uh on behalf of the district capacity of an Wigot who served for over three decades as a member of this ward. Uh send our condolences to the Wicked family and would like to offer a moment of silence, silent prayer, reflection for him. Thank you. With the board's permission, uh, we have a lot of things to cover and I'm expecting that we might have a good bit of public comment on any number of those things. So, my thought was we can

002open it up for public input now. We can do that again at conclusion and then as we go through some of the agenda items we can also ask if there's additional public comment on some of those on case by case basis if that is fine. So I will move then to section whatever that is that should be nine but it says four public input. Anybody would like to make any public comment at the open of the meeting. Excuse me. You said you'd have it. I I will. Okay. Thank you. Yep. Okay. Then, uh, what I'd like to do is move to the consent agenda. Look for a motion to approve the consent agenda, which includes minutes from the May 5th school board meeting. I'll make a motion. I will second. Any discussion? All those in

003favor? I oppose. Same. Motion carries. Scor. Do we want to move on to the SRO grant for the sake of the chief or do we want to? Yep. Okay. So, if there's no objection, we will jump to section four item C. Steve Chief. Uh, thank you. Um so as you know uh already may not know I'm putting in a grant for a school resource officer and obvious obviously if uh in order for us to make this work we have to have the cooperation in the school can't do an SRO school doesn't have a place to work. So um SRO's school resource officers the whole program has really involved the state of New Hampshire in the past 20 years. Um, we did have SRO here previously. Um, and I I will recognize that that may have

004left bad cases on people's jobs. Um, but I was not involved in that. It was under leadership and under programming and in the Hampshire school resource officers uh now they have an accredit through our accreditation process there's mandated training through the cost grant there's a mandated memorandum of understanding and which I provided to Steve in advance which essentially is a whole policy on school resource officers and how uh they operate within the school district but Um just for you for for your uh knowledge uh we eliminated what we did is we eliminated the um alarm calls and nuisance calls that we typically get to the school and we basically kept I did a an evaluation at how many times they were responsible to schools uh between the high school and lake just in 2024 for

0052024 time period. I don't think we went past December 31st. So, this goes from January 1st to December 31st. So, for example, at Lakeway, we were there 57 times, and most of those calls were anything from investigative investigation, uh, follow up, uh, more vehicle enforcement, uh, 911 hangups, um, as well as, uh, criminal matters, juvenile matters, noncriminal, um, flooding issues, fire calls, um, and suspicious activity just to name a few. And if you add add that time up, that's a lot of time that we're going to we dedicate an officer to Lakeway, which we like doing. We like our synergy that we have in the school district. Um, you know, we we live in this community. We work in this community. It's important for our schools to feel safe. Uh, we were here at the

006high school uh 65 times. And again, that doesn't include the basketball games and stuff like that. detail officers to come up here and order security at the games and those calls up here were of similar nature. Uh either it's an investigative followup, previous sexual assault, regular assault, any of the above. U so that's a lot of time if you really think about being up with the school in general. But the the school resource officer is the position is more than that. It's a mentoring position. It also assists the district in um the safety component of uh preparation for active aggressive actions or any of the eight response codes that uh that you may be familiar with. It should be something on the wall somewhere around here response codes. It could be a shelter in place.

007It could be an active intruder. Uh it could be a natural event or any of those things. but also helping the district, which I do right now and my deputy chief with uh with that planning of your your emergency management plan uh as well as a communications plan too. Uh and in a nutshell, I I believe and I'm sorry that Ian had passed. We we warned about Nan's passing, but about 2019, the board did recognize that um we needed a school resource officer back in the district. problem is what happened late 2019, early 2020 is co hit and we're just everybody's just getting back on their feet realizing that the cost of the US Department of Justice grants are back out there in support of school resource officers. So we intend to put through the

008grant the grant does not 100% fund the position. The rest of the funding would come out of my budget. Whatever the difference is in the future the board wants to give us money that's fine but right now the goal we're going to initiate this with uh putting the the funds and goals into part budget because it's our employee it's it's for three years we're mandated to have the individual um under our employment that fourth year does not reflect well if you hire somebody under program the grants to terminate that position, but our goal is to go well beyond the four years. Couple of questions if I may. Um, what is if you get funded at the maximum amount, what's the balance that would have to be appropriate out of your budget? Uh, the maximum amount

009is 75%. Okay. Um, and it's over a course of three years. It's I think 134,000. I don't have the exact number on me, but essentially we budgeted, we have to budget for an entrylevel position, which is step one through four for us under contract. Um, the total amount of the cost of base salary and benefits is $119,000 for that officer. That benefit includes medical, retirement, all those different things. That's at step four. Um the grant would allow us $41,666 each year to help us cover cost. So ballpark 25% of 120 over three years. Ballpark. Um if if you apply if we approve the application, submit the grant request, it gets rejected. Do you still intend to pursue the SRO or is this contingent on the grant being approved? I I think it's contingent upon grant

010application. Um it the grant application comes from our side. I could have submitted it today if I wanted to, but quite honestly, if if we don't work together, there's no reason why would I even have SRO. What I was seeking was a letter of support from the superintendent. I have letters of support from numerous other people. Um, and I believe there's one that should be coming this week from Senator Shaheen's office as well. Um, so I' I've covered state senate uh all the way down to the house consortium county alternative sentencing because they deal with juvenile which is another thing that the school resource officer would be assigned the tendency of the program to deal with altern If um more of Steve question I guess if this gets they apply gets approved congratulations we have

011a resource officer what's the vision for the current truency officer position current truency officers under contract for next year so there wouldn't be any change there um longer term we'd obviously have to reevaluate that there would be there is some crossover and certainly certainly some things an SRO would do that the truency office is not able to do and that's something we would need to look at going forward after after next year and can I follow up on that just the in in no way whatsoever we trying to eliminate positions here um but as a board district you can appoint the security uh truency officer um the previous SRO was not appointed as truency officer but again I think as things have progressed through this district that how it's really formed since it it started

012um the truency officer has given a lot of authority under state statute and we would certainly either we would be willing to work with the truency officer or if that individual did not return to school that is certainly your prerogative and the superintendent's prerogative if you wanted to appoint the same resource We had a SRO before years ago. Yes. Right. Um do you know if that was cut because of retirement or funding or do you know do you remember any of those? It was funding primarily, but like I said at the beginning of this this meeting, um in my personal professional my professional opinion is is that how that SRO was and the programming was approached with this district was done wasn't done properly. So I don't believe that individual had a lot of support

013from the board and community. I wish it was done differently. You know, realistically, you know, we we look at some of our a lot of our surrounding districts uh within the state and they do have school resource officers and this this district definitely with the amount of calls that we come that come here uh on a daily basis needs somebody in that capacity assigned here. Do you have any ideas as far as what the integration is? How long do police officers only stay in a position? I can't imagine somebody coming into the course say out of out of school and doing 20 years. That's a great question. So we we budget for an entrylevel position because what we're assuming is that one of our officers that's on staff either full-time or part-time has the personality

014and the training to be assigned here as school resource officer. So when that happens, we we remove an individual from our patrol status. That that creates an opening and then we hire a full-time position back in fill that gap in the schedule. So there's a 90 I'm going to say 100% chance that this individual would be a seasoned officer and we aren't even at the point of discussing a process of how that individual is assigned. I mean, contractually, we're obligated to have a process, but that process would include either somebody on the board, the superintendent's office, it would it would include somebody from or people from this district that would assist us with the selection of that. Is it one officer from both schools? Right now, you know, crawl run. I know uh White Mountain

015School District has two or three Whitefield and and the high school. Yeah. Um right now I'm just looking at one. Um you know financially we have to work forward where we're going to be in the future and I don't want to get us there. I got a question. Well, I just want to add that I want to get the application submitted before the deadline and then the next part of the process is even if a if we win the award, but if we do win an award, then certainly there has to be a public hearing uh at my board's level to accept that funding. So, we're at the the infant stages of this. We have to uh there are a lot of promisary things that we have to tell the government that we're going to

016do such as theou uh the superintendent on basically our policy on mandating training um that they have. There's a lot of stuff out there for school resource officers that never existed in the past when that position first came up that Eric was talking about. And quite honestly, there's there's a lot more oversight from my department that didn't exist back then. Okay. Any additional discussion? And as was mentioned, it's not a thing that we can or need to approve, but we are seeking a motion to support the application for the SRO grant as presented. Make a motion. Is there a second? I'll second. Any discussion? All those in favor? I I opposed. Motion carries. 4 Z. Does it make sense to stick with the chief and go to theou on safe school zones? Yeah. And then

017we can pop up to field. Yeah. I'm trying to triangulate my people here so you don't have to be held hostage. So we'll do that. We'll we'll double back to field hockey and then go from there. Okay. So, we're going to talk about school safe zones moving to 4D. So, is that is this the time? Yeah. Okay. You're late. Yeah, I'm late. Well, I realiz we're late. Wait a second. I already have anou and they said you need anou. This is completely different. This is mandated by state statute under exclude safe school zones. Uh thisou uh do they have copies of it? This is the standard that is actually the wording here is provided by uh department of homeland security. uh and this MLO basically allows us a to exchange information when there is an

018issue that goes on here uh or that we might have out in the community where we feel that the principal of the school needs to know about this. Now it could be usually it's a threat could be a sexual assault issue but something has to do with student safety or faculty safety or people basically in the building. Uh so it also um talks about the reporting requirement um under uh I can't remember which section it is here but it talks about what is mandated to be reported to the police department for action. Um reported doesn't necessarily mean that we're going to do anything. For example, under statute it requires if an assault takes place in the school that we're notified. So, um, your safety, uh, person, Mr. Bin, will fill out the form, say what

019it is, and then make a recommendation on the action taken. Typically, it's in school. We've we've addressed this at school. No further action needs to be taken. And we generally go based on the uh principal's recommendation with the safety person that we whether we go forward with something or we don't. But it does mandate some certain reportings like thefts over a certain amount, sexual assaults, regular assaults, um, drugs, and that exchange of information, whatever. So, this is typical. We've had ever since I've been appointed chief, I don't know how many superintendents you had have had, but uh, we've signed a lot of these. One, maybe two. All right. So there's so Steve and Patty there's no because Steve sign say this there's no real board action to take here this is just an informed yes

020correct okay any questions then on theou for safe school zones all right then I think we can sign Steve can sign that we can move on right thank you very much for the SRO for being here thank you for the support I really do appreciate it and we look forward to partnering with you whatever way we can once the grant is approved. Okay, we're going to move then backwards without board objection to new business section 4 item A field copy. Okay. Uh Buck Engles, our athletic director is not able to be here tonight, but I've worked with him on this quite a bit ever since last fall, frankly. And at that time I did because our numbers were significantly low here. I believe the regional at that point I wasn't I don't think was able

021to fuel a team if I understood right and so I did I did mention to him last fall one of the processes procedures and possibly exploring a uh a cooperative team and there's a few hoops you have to jump through through the NHIA to do that so he has been in communications with uh with the administration over the regional throughout the year uh the paperwork uh to have a cooperative scheme has been submitted. That doesn't bind us to doing that. But you had to you have to submit the paperwork on a timely basis uh well in advance before any kind of a team could even be formed. So where we are right now is uh basically in a position that we get the numbers and we can work out an agreement or either school numbers

022get big enough so that we wouldn't have to do cooperative agreement. uh come uh come this fall, we would be able to fuel the team. Uh if we're not, you know, don't have the numbers or not able to fuel the team either by ourselves or cooperation with 36 or any other district, then the board would have to consider having the program cease to at least put it on hold. So that's that in a nutshell is what we've done so far. But really uh at this point uh we're not asking for any decisions today but want to get on the board's radar well in advance of the time when the decision have to be made give the public the opportunity to weigh in and there will be other opportunities as well. So I'll stop with that

023and entertain questions we may have comments. What's the uh turnaround time from hearing that from HI Brock indicated to me we would have we could wait until the very beginning of fall sports because the process has been initiated in terms of in terms of the application for cooperative team. So that part of it has been is is done. It's a it's a question of whether the schools are able to follow through or if they choose, you know, choose that route. That would be an option. So, I guess the other question I have to follow up on that would be how does that impact the other schools? Because aren't the schedules done? Isn't the schedule already done for for the fall 25? Yeah. How does how does that work with either our own team or cooperative

024team with schedule? That would be something that would have to be worked out. They typically are able to work in some games. We have an ideal world obviously there would be you think have like a full schedule. Yeah, I mean he seemed to think we could be able to work with that. Field hockey is a bit easier to work with than some of the other sports. And then we're going to be D we compete D3. We possibly would have to compete D2 first year. Oh, good. Just because of the size of the two schools combined. And then in that first year, they take the previous year's numbers. So, that's another there's lots there's lots of details here, right? Yeah. And again, we get those are Yeah, those are good thing things to think about. How

025many players is on the field at one time or two? 11. You need 11. You need 11 to correct. Sometimes I think I know something and then someone politely says, "Uh, so are we limited to only schools that can't feel the full team then?" So school has a full team. NHIA would look at Now they would look at uh they would look at those. I I mean, in other words, if you're asking, could we join another team? That would be possible, too. But the closest school to answer this question is right. Uh, correct. Yeah. In the north country, they're few and far between. We're us and Berlin and then you're looking at is Berlin D2. They're D3. Not to be presumptive, but do we have public comment or input on this topic? Yes, please feel

026free. If you could just state your name for the record, please. I appreciate it. My name is Katherine. Um, I love questions. Um, there's been a lot of moving pieces the last few months. Um, a lot of maybe we'll do this, we'll do that. Um the biggest thing big numbers obviously how are we recruiting people in our school system. Um it's it's been a struggle the last few years and I've always been told that the girls the the athletes need to be recruiting themselves. um sports awards night. I'm not sure the name of the um his teacher, but he was mentioning in his speech that he approaches students and asks students, hey, like you have the athletic abilities, come join our team and they're yes and they're the best player ever. Um I don't have

027that capability and the last few coaches that have coach ability don't have that ability. They're not in the school system. Um, so I'm I've been frustrated with the recruiting. Um, I don't know what else I can do. The girls are doing the most that they can. I don't it it's word of mouth, but um it's hard being outside the school system. I think we would defer to Steve on that question, but it's my understanding that there's a signup sheet like for every other sport, right? Correct. And all all teams all have to recruit themselves. Um well, so the physi teacher, he does uh tennis, so he was recruiting for his own team. We had Rick Simmons in the school system. He was recruiting and it worked. He was getting students that that have never played

028a sport before, weren't interested in really like the team community, but he got them in and it was their favorite sport ever. Um, so are you kind of saying that you feel that maybe there's a disadvantage of recruiting field hockey members because there's no internal coach in the in the building for sure. That's definitely part of it. Okay. Um, I I might be wrong in this, but um I was told that the field signup sheet went up Friday, the day the Friday before school ended. So I don't believe that was a lot of time. Um, and I've also mentioned maybe we could do like a little sports night or sports day and have 15 minutes with the whole entire school and say, "Hey, I'm a field hockey coach. This is what we do. This is

029what field hockey is." We don't have a theater program. So, a lot of girls don't know what hockey is. Um, so it's just an idea throwing that out there. That might be helpful. Uh but yeah, I was very disappointed that so much was found and the theater programs for all the other athletes athletics for the district are nond district theater programs. Is that correct? So they're all like separate entities or whatever nonprofits or something. So from my standing I feel like field hockey can be successful. cooperative could be successful. It's just our community needs to get together and help each other out there. Are you are you're the current? Yes. Um I will not be coaching this fall. I'm moving out of state. So what? Moving out of state. Oh well, but I'm here to

030support my girls. I don't want to see this the demise of Hilltop. So, and and we have athletes that feel hockey. Some of them field hockey is their only sport and then others they're playing two or three sports. Um, and I could go on forever about each girl and how they've progressed throughout the season and and the good things that profound brings. Um, but yeah, I don't I think we just need to work together. I think we could have it. So this policy is justformational. Yes. Yeah. Try try to just get you up on up to date on where we've been, what we've been what we what we've done so far and possible pathways forward. So there's no policy that is preventing or otherwise minimizing recruiting for any athletic program or any extracurricular. Is that

031correct? But I do I mean I I don't this is not being asked of us but I don't know what the rest of the boards sense of but I do think it would make sense to to proactively do as much as we can to try to encourage students to participate in the athletic programs and the extracurricular programs that are best suited for them. And so if it if it for right now is left up to sort of in-house inschool promotion, student promotion and signup sheets certainly more than we should be doing, but not the board. You don't want us doing it, but but more that um since I have peak male physique, you really want me being the one recruiting for athletics, but I think um there's probably more that we can do and I

032imagine support that. We have just so you know we have reached out to a couple individuals because we don't have a coach as you said but we have reached out to several individuals to see about possible nature setting because that's kind of part of the start there as well. I did also can I um I did uh mention two people to Brock that are interested and then uh a parent of a player would also be willing to step up if needed. So there are people good. So how many potential returning athletes are there from this year's team to next year? So returning there are six um that I not everyone has said whether they would or not. So six definite and then there's two um people at the middle school level level that are interested

033that are current that will be in middle school next year. Correct. So you have to petition them up. Yes. And of those that were playing this year that may not be returning next year, do they understand that if they don't return that program might not continue? Okay. But again, I just think it was that signup sheet going off up last minute and even our girls didn't even know it was a group text like hey the signup sheet is now up sign so it wasn't wellized but even if they don't sign up the day of the signup sheet they can still show up for practice on the first day I don't want sign sheets Additional question. I just I have a question. Heidi Hurley. Um I'm looking at the schedule for field hockey for Littleton High

034School and we do play a regional. So can you explain did you say the regional doesn't have a team anymore or something? So they're on our schedule for this year for 20 for the fall of 25. Yeah. Where is Oh, okay. Are we in 2025 right now? Yes. Okay. We didn't jump, right? No. Um, so we would play them on this district would play them on 9825 and then also again on 10725. Yeah. Practice um starts the middle of August. So that's where really a decision is going to need to be made in you know really truly this practice starts mid August correct yes where did you find that on our website oh our website athletics please I happen to working out their script, the White Mountains. And uh I know for sure that our

035coaches are recruiting recruiting even the younger ones because we have students in elementary school, the upper elementary who uh I've seen on the field with the field hockey sticks. They are now eligible to play uh age wise. However, we already have kids being trained in the sport and as they go through the classes, they are going to the incoming positions. So, I just wanted to put it out there in the sense of keeping this work. So, maybe if if I don't know, I know it takes people in time. I think there is something room to explore that in the sense of our elementary school kids there but uh or might be interested in feeding into that sport that also may be an optional in eventually having our own team. I mean, speaking for myself, I

036don't think anyone on the board wants to see this program go away if it's going to be viable. And so, if if the signup sheet went up late, I mean, if you guys can communicate amongst yourselves and and recruit at least the team that we had last year and give us good numbers of who's realistically coming back and can deal the team, I think that would be helpful. Any other comments on this topic? I have one more. Can by Oh, did you? No, you please. I would not want to intrude. Sorry. Um, my question is, couldn't we put something out on the school Facebook page or something like that for signups just to try people to share? Um, and also maybe work with parks and wreck to have the feeder program this summer with parks

037and wreck with the younger ones coming up through the system. I don't know. That might be just an option. And did we reach out to the sixth graders going into middle school because they might be added on to the list and they used to have pick up field hockey games right on Monday. Yeah, we've been consistent with that. Um, uh, the White Mountain Sports in town is trying to over take that over. So, they'll do something during summer. Yeah. Yeah. And I mean the board is obviously not putting any limits on on what the district can do to recruit. So I think it's the board expectation that the administration and Brock will do everything they can to make sure that the students are aware of the athletic opportunities they have in front of them. I

038wonder if we have to be careful with the word recruit. I'll leave that to them to sort out. Yeah. Inform the public I don't want I don't want people think we're proving you know, for any sport outside of our disc. My other question is, can we have a can the district have a deadline on this instead of waiting until the day fall sports start in August? Well, that's why I asked about NIA. I thought we were waiting for them, but if we're not. So, what what are we waiting for exactly? To see if we have enough players. So, we're waiting for you guys to talk about it and not recruit. So if you what's your next meeting? July 14th. Next week. Okay. After that July 14th. July 14th. So would it be fair to say

039July 14th? Come back with the numbers. Even if you're gone, you can zoom in with the numbers. um and say these are the numbers that we have or we don't have and we can go forward with the program or we can't and we're going to have to take a year off. If you take a year off with the NHI, I don't know what the stipulations are. You give up a varsity team, you have to wait so many years to bring it back and then what do you do with these kids that that's all they have, right? So, are we going to offer another program or are we going to just continually have kids have nothing to do and then have the situations of behavior problems and we're distracting kids out of the district because of

040situations. So, we don't want that to happen. So, we need to try to keep these kids, you know, in a group Yeah. engaged. So, if you could give them a deadline for maybe the July meeting. Well, I don't I I open to other people's thoughts. I I don't think the the impetus or the onus needs to be solely on the the athletes, right? I think it's makes sense for the for the board to establish an expectation for a deadline for the district, but I go back to what I said a bit ago, which is that I think it should be incumbent on the administration and on Brock to do their part of it too by whatever date, you know, needs to occur by. But I I would hate for the message to be that it's

041on them to sort it out at least Facebook sign up on Facebook that people can share it. So, if we don't have enough numbers, are we doing a co-op or like what's I guess we're getting mixed messages, too, because I heard the regional doesn't even have now they don't, but we have we have been in conversation with them to feel the cooperative and we haven't done the necessary paperwork with the state to allow that to happen. Obviously, that would have to be approved by both boards and so on. But that that was my understanding of problem but that's what so is it the case that that the administration's preferred option at this point is that we have enough athletes to fill our own team and that the backup option is to join with the regional

042which would require ratification from both. Correct. and that we would hope that we would have a clear and singular recommendation from the administration by the time of our first July meeting and that in the interim there's been enough recruitment activity to try to give everybody a fair shake at the preferred option. Any other questions? We'll have a worry on the 14th. Let us let us know anything you hear me on this end. I was just going to make a comment on the signup sheet. It's standard that it goes out the day after the previous season sports end in baseball ended last Thursday. I know that's not fair to spring sport. I mean for fall sports, so to speak, but that's always been that way. And you have to take signup sheets with a little bit

043of a grain of salt. In fact, there's multiple graduates. I'm the ones that are out there right now that just graduated. So, those numbers don't always reflect who plays and who's going to play. So, but an unhelpful response to that comment. That's that standard operating procedure is not reflective of board policy, right? That's just like the way things have been done. Yeah. I think I won't speak for any of the previous athletic directors, but you don't think about the next sport close sport that's going on finishes. But if you know that some of the sports don't finish until the end of school, you should probably make adjustments to that approach to deal with that reality. Right. And I I there's certainly no board policy that would prohibit the athletic director or high school administration from

044taking those steps. Well, and and this is why I initiated the conversation with last fall to get moving. You can see that, you know, I mean, when I first came here, it was at that at that point it wasn't a RC sport and it became a RC sport and and it's still it's been able to continue to be a varsity sport all those years since. But that it's always it's there's been years that the numbers have been pretty pretty robust actually. I mean, well, you know, with a lot more leeway and backup than what we've had probably at least in this past. Okay. Any other points on this? Okay. We are going to move backwards then to this report section three. I do um I will need a vote on a tuition rate by the

045end of the night. I do believe that Steve is going to talk about that under 4G under new business and we'll talk about a recommendation that you have in front of you. The board will need to vote on our third representative on the co-curricular committee. That is um Crystal Martin joined Travis and myself to represent the board. We've already had a meeting a productive meeting and we're meeting again um tomorrow. Who's on the committee right now? The rep from you guys. All the rest is um Cheryl Lewis, Brent Denimore, and Dale Prior. I was just making sure there was distribution. Yeah. And of course, the LTA picked their own people. I mean, we didn't have anything. Yeah. No, I just want to be sure that everybody because sometimes they think co-curricular is just athletics, right?

046So, we'll we'll pick up co-curriculars when we get to committee reports and pick up the vote on tuition rate when we get back into business. What additional things? Um, the only other thing is the fund balance um to reduce taxes is still about 500,000 as of looking not looking for a vote for that. Oh, no. No, not till I finalize that. That would be August before you got it. So any questions then for the business administrator? We'll dive right then into new business. Picking up where we left off. Section B I switch from our school to Palma Alma D. I provide the board uh with the announcements you sent out to staff. This just an opportunity if they had any questions directly to you or to myself and Patty about the movement changing from the

047student information system. I got that. By the way, for our friends who are here to comment about Phil, you're welcome to stay for like the five hours this meeting is going to take, but also feel free to leave at any point if you want to do that. We won't mind. Um, Greg did submit a couple of questions um, relative to Alma. Um, so is it correct, Dale or Steve, that we're not shifting to Alma now, but we're shifting to Alma a year from now? That's correct. Okay. And so, um, Greg asks, why are we not moving to Alma now? Is it a ter is it a contract issue? Timing. Timing. Yeah. a lot of information that you have to transition over from Yeah, you had the district's had power school for 14 years. It's going

048to take a little time and we have to set up Alma on our side. We prefer a year to work through it. Power schools like grades and student records. Yeah, Alma is the same thing as will be the same thing as power, but that's what power does. Um, is thank you. Um, is Elma financially less expensive and easier to use relative to P school? In my opinion, well, not my opinion. It is less expensive. And it's easier to use. Yes, in my opinion. You guys, thank you for being here. Thank you. Come back anytime. And it's safe. All the state reporting is switched to Alma. So Oh, so it'll be much easier to use. Is any of this driven by the problem that our school had last year or this year? No, we could use

049that. We could use that as one of the reasons that it's in it's in here. Yeah. I mean that was one of the issues. It's not one of the leading factors as to why we are switching. Yeah. Did you look at any other competitors? We looked at Canvas last two years ago. Yeah. We didn't The state uses that for adult ed but um almost almost it's better. is better and it's more userfriendly and I was think too um I mean I've done some research on almer on many levels and the one thing about almer is you don't have to code everything to get everything it's all templates are all there and then you customize those templates with brushes without coding at all so it doesn't rely on one person to do it can it does

050multiple people So, and I think I mean I don't know what I don't remember what I said in my email other than just to get ahead of the rumors. Um, but this decision was made with a group of administrators, teachers, and um, office assistants. So, this wasn't a technology decision or a Stephen Dale decision. We allowed everybody to do a demo and provide feedback. And as best as I understand, there's no board action being sought. This also just form. So are there any additional questions on this? Hearing none. Thank you, Dale. We're going to move on to behavior intervention facilitator job description. New business item E. This is uh again I asked the board to last meeting which seems like a long long time ago. um for permission to move forward with a with that

051position. Um that position will replace um the uh the transition counselor uh we have this year. So we won't be having that position for the for the next school year. Uh work with the leadership team. I asked Crystal. Crystal and Kelly worked on developing the the job description. Again, it's modeled pretty fairly closely to what the behavior specialist at Lakeway has been doing and will be doing, but it is a it is a differently worded or new new job description. So, board consideration question. What is the difference between this position as anticipated and as written and the dean of students position? Um the dean the dean of students has a the ability to because of the current dean of students uh has a has a administrative certification. So they have an ability to suspend students.

052Um although I think that that that position is is thought about being as more of a a a position that will help us to avoid sus suspension. Use restorative practices uh use other approaches shorter suspension to try to keep students from having to to either be suspended and lose class time in school or or worst case scenario being out of school suspended. Um, again, it's it's it's more of a it's it's similar what Lakeway's had for for many years. Uh, that that person does that work is short of the actual administrative suspension. And that's what I would contemplate looking like going forward to 2627. But if this description gets approved and posted and filled will go into the upcoming academic year with to the best of my knowledge both the behavior intervention facilitator and the

053dean of students. Correct. So in your mind like what are the use cases or the situations where you and the principal are engaging students versus when you and the principal are engaging the behavior intervention facilitator. Well, and again, this is this is with a with a look toward just to say just so you know, the idea is that this person would start out with sixth or seventh and eighth grade because Peg's already doing Peg right now is doing seven through 12. Uh, this person would get a head start on on the position of of the intervention specialist. Um, I'm trying to think of I'm trying to get I'm trying to I'm trying to have as fewer as few unknowns as possible going into 2627. Uh, this is one of those pieces that uh we felt

054like would be a good a good position to have going forward anticipation of the year when at this point the peg won't be here. Um, so there'll be some overlap. you know, do we need do we need absolutely need two people uh in those positions next year? No, we don't. But uh for the reasons I've stated in terms of transition and training and learning and and removing one one piece of uncertainty plus the fact that uh we are we are reducing reducing eliminating a position uh to help help fund this. That was the thought process. I would say that part again. I'm sorry. I say we're we're we're eliminating a physician. Uh the the transition counselor position. Now, full disclosure, that's not a full-time position. That's a 610 position being has been held this year.

055Uh but we we will not have that position any longer. We'll use those funds to help support this position. And now fully cover it or no? It will not fully cover it. It was a 610 position. this one. So, what's the gap? Um, roughly, you know, there's $43,000 in the budget for the transition counselor. Um, this position salary alone is, I think, is 57,000. So, depend on the benefits. Wait, did you just say you're eliminating the transition work? Not not the work they do, by the way. That's another Go ahead. So, you're eliminating that position, but we're replacing it with the behavior and so we're not really eliminating it. We're we're just changing the name. We are. It's a different position. Yeah. Full time. Uh that doesn't mean we'll I mean, the idea of transition

056counseling is important. You know, Lindsay, I've talked with Lindsay quite a bit and she will pick up some of that. um she will that was the whole idea of it. So I think the idea of the transition council is sound and it remains. It's just it'll be structured a little bit differently. How many guidance counselors do we have? We have two uh this building and one in elementary and one does like 78 and one does 912 essentially. That's correct. And there's a little bit of crossover duty but pretty much Yeah, it used to be they were they were instructed different than they were used to. The pivot away from the transition counsel or pivot into this behavior facilitator was obviously not anticipated when we were developing the budget correctly or treated change in mind. I'm

057just curious as to what changed. um didn't have the idea then if I if I you know I'll say this I I felt like last fall there are different ways to do the transition counseling then um it was a it was a position at one time and this is no reflection on the person that did the work this but uh there was there was it was one of the when first the first run the budget it was a position that I had had taken out and then had to get attached came back in and maybe when I would kind of yeah went back and forth. Yeah. much much to the VA dismay which I don't blame her poor woman. But uh at the at the end of the day it's about looking at using people

058to their strengths and trying to do the most of what we have and and and we've made you know I've said this at some of the communication we we've made some significant changes I mean to the to the staffing for next year already. uh that that you know if I if I could go back in time and redo the budget you know it would look a little different lower by the way than than it than it does right now going into fiscal 26. Um for a while it looked like it was a good thing we had some excess going into fiscal 26 because we were probably going to lose a lot of our federal funding. That's looking less likely now I'm happy to report. So, um, yeah, I mean, the fun the funding the funding

059is there. We're not filling the the director for teaching learning. Uh, we're we're down a math position. We're probably not going to be able to fill that. Uh, social studies, we we we did not fill that position. We reorganized that position. Um and then of course that with with our science position uh that again is going to be a reorganization and a new hire there as well. So, you know, we're looking at four four and a half less FTE than what we budgeted. What's the student population 78? I'm sorry, the population for the seventh and eighth grade. Uh, it currently sits at 80. It looks like next year is going to be about 82. Two grades. Correct. And how many? 912. 912 is I don't know next year. One just a shade under 170 down

060here. at 168 a little over 300 like what I mean I can No no that's fine I give you better number I'm sorry I'm just trying to take like quick notes here so 300 at Lakeway we have a principal assistant principal the two special choices program whatever an interventionist down there yes we have a I I lose track and I've missed something. It's about principal seventh, eighth grade, I suppose, is what we're calling the position now with 82 students plus a guidance plus now we want a behavior and intervention facilitator. We have a dean of students, career and technical person. Yes. Uh principal 912, truency office officer. I think I said de students. So I'm just thinking like I think we're starting to get a little topheavy. I understand that the culture has changed and

061and the the curriculum is changing and we're trying to be more creative, but I'm just trying to figure out like we have all of these specialists, all these administrators, all of these behavior coaches and we keep declining in student enrollment. So, we're going to be like two to one here pretty soon. I'm being dramatic, but I know what you're saying. Well, that that's why. and and uh well, there's two people in the room that sat in those scheduling meetings this year. Yeah. I mean, when we were working through the schedule, it's like we don't need to hire a social study teacher. I know. And now you're talking about administrators. I'm I'm going to go back to that because you we have we have to look at that as well. One one of the one of

062the positions not being filled for next year is an administrative position, director of teaching and learning. So, but yeah, we're leaving. I'm I'm extremely mindful of of that administrative staffing and and and the functionality of that, the optics of that, a lot of different things. I I share your your concern. The job description itself has a couple of sections highlighted in red. Something in particular that's in our file. back up here. Those those were Yeah, those were a couple of additions actually I put in after after uh Crystal and Kelly did their work. Okay. So, uh, administration is seeking a motion to approve behavior intervention facilitator job description as presented. Motion there. Second. on this. I mean, we can approve the job description. Sorry. Ask a clarifying question. Yeah. Go right ahead. So, Steve, with

063this position, knowing that Peg's not coming back, is this are we not intending to fill EG's position next year? Does that just kind of Okay, this will expand the 71. So this is a training year for whoever might transition. And to Erica's question, if if the board a description that's posted and if there's a candidate that you want to fill the position, you would need to take that candidate tonight. Just clarify, the board would still need to vote to accept the nomination as presented. Correct. It's a nonpublic. Okay. So motion's been made but not second. Travis made the motion seconded the motion. Any further discussion? All those in favor? I opposed. Stain motion carries. 4 Z. We're going to move on and we'll take up the nomination and nonpublic and we'll vote on the nomination

064after we non public. We'll move on to the TLF TL job description and so there's I'm not seeking any action on that tonight. I thought that we might be able to do that. Um just to conceptual to conceptualize a little bit here. Um we we have a number of individuals who fill the role of a of a a team leader, a high school, middle school, high school. Those tend to be tied to the content area at the elementary school that tends to be tied to the grade level. And then u several years ago the TLF program began which is a teaching learning facilitator. Um and that that was a program that uh you know the biggest the biggest work with the individuals that did that was mentoring supporting new teachers specifically but also mentoring other

065teachers uh doing some instructional coaching uh helping uh administration plan for PD uh presenting at PD like the there was a different uh different uh activities from time to time where they they did a lot of organizing and presenting. What uh the talk this year during the school year has been that there's a lot of overlap and sometimes one gets in the way of the other and you have this person that's a team like like obviously elementary it's easier to understand elementary you have a grade level team leader second grade team leader maybe there's a TLF that works with second grade and maybe third grade or maybe it's first grade uh and it's an awkward it's an awkward structure frankly because the uh teacher teacher leader the team leader has a certain set of duties

066the TLF has a certain set of duties sometimes a teaching learning facilitator that's the group work okay um so and we had a few individuals who did both um and that and of course those were able to do both that those problems didn't exist because they they were both the team the team leader grade level team leader and TLF. So the conversation this year is why should why don't we combine and so you so instead of having uh these great level team leaders and then a few TLFs sprinkled in combine them into one position readjust how they're paid spending more on the program than they're spending currently. So, that's kind of a process we've been working through. I've been working with Jeremy uh the uh the the rest of the LTA, the attorney. So, that

067so that that that document is not ready uh for presentation, but I I expect it'll be ready. That's why another reason I want us to meet you again next week uh to look at that for your consideration. So that's I think once you see the document it'll become a little bit more hopefully a little bit more clear. Okay. So that's a just a advanced warning sort of situation. We'll move then to the tuition rate in business G. Back to Patty. Yeah. Um so I provided this for you guys. Um, if you look at the green, the green is our current 24 25 tuition rates that you guys approved last April. We typically do this in April. Those are our costs per pupil from two years ago. So, we're always a year a year behind um

068because the state does not publish that cost per pupil for the prior June 30th until January. So, um, our cost per pupil went down in our current high school, but it went up in the elementary and middle. I currently do not have anybody in elementary or middle. I haven't had anybody in the last four years. All of our tuition is coming in from high school. um Vermont and Monroe. So, what we were recommending, now mind you, we're setting a tuition rate because we have Vermont a couple Vermont students attending. Um we have Senate Bill 210 um that may may not be signed this week which if that happens these set tuition rates would only impact out of state children if they are instate SB210 will then come into effect which will be 80% of our

069last posted cost. So, we won't have a say in what the established or New Hampshire tuition rate if it passes if the if the governor signs. Um, but we will need to have some type of established tuition rate for anybody coming in out of state. So, if I follow your recommendation correctly, you're recommending that we adjust the LHS tuition rate based on the certified cost for people from 2324, right? But that we keep the others the same even though they are lower than the certified cost for people from 2324 in part because there's not an applicable scenario for OE for six weeks. Correct. But what would be the logic against what would be the argument against just setting all three as the certified cost? You could I mean you can it definitely is a high

070tuition rate compared to any of the surrounding communities. Um the board does have the right to set their tuition rate to whatever they want. We just have to have a clear description of how we came up with these figures. But like I said, we don't know if these tuition rates are really going to mean anything. Um, we'll find out by maybe this week, next week the latest. So, we'll vote tonight and then possibly and if something if something major happens, we may be back at the table and talking about this again. I mean, school hasn't started, but I do have um Vermont asking what our tuition rate is. And um I knew during the budget season my estimated cost per high school kids, you know what I mean? I may have been off slightly like

071$100 or something before it was established, published, I should say, by the DOE. So, I've given the $25,000 figure to some Vermont schools already based on cost per. Do we know when the I'm sorry if you said this, when the state will come out with an updated average cost for people? January of 2026. I gota finish my year end. I have Yeah, I only has nothing to do with setting these rates. I just think that it's an interesting valve weather metric. I'm fascinated by the Lakeway numbers. I mean, the high school numbers we know are not good, right? Because we're essentially saying we deliver an educational product that is 20% more expensive than the state average. And the question is, are we are the students who receive that product receiving 20% more? I think we

072know the answer to that question, but the leway number is even crazier. This is not has nothing to do with site rates, but I'm just curious if we know what is driving that cost to be so significantly higher. I'm looking at the 23. I'm looking at apples to apples, the 2324 state number, the 2324 certified number. Does that mean I'm not best at math? The lakeway number is 30% over the state average. Yes. I can tell you one major thing between those two significant number is even higher enrollment the significant we lost 50 kids from one kid one year to the other at so just a straight up average and I could that high school's been going down because we've been doing reduction in you know force we've eliminated we had an administrative position that

073was eliminated last year. But I think it it is true too Steve that all of not all but so much of the focus on reducing FTE and un and not filling approved FTE approved openings whether by choice or by necessity has kind of all focused on the administrative positions or classroom positions here right and I don't recall reasonably yes yeah I don't recall my Well, it's all losing for me now. Kind of go back 30 years. I don't recall any similar conversations about light weight and I think that it's probably at some point a conversation worth having because those numbers are interesting. But in any event, I guess there's nothing to be said. And remember, we had ESR funding that was expended and I think I supplied that spreadsheet with you a few months ago.

074So the 23 24 esser impact is about 1,100 in the cost per pupil. So you know anything extended in grant funding affects your cost for people too. So yeah it's great that we get millions of dollars but that is going to impact your cost per pupil for a few years. Well you have to figure that also applies to the state average. Yeah. Yes. Absolutely. Oh yeah. I'm not comparing to state average. I'm just comparing to how our cost per pupil has uh gone up and we definitely expended the majority of our asser funds in the last two fiscal years, you know. Um so but fall of 20 fall of 24 was the final expenditure. Okay. So, any other questions on this topic? Otherwise, we're seeking a motion to approve the 2025 2026 school district tuition

075rates as presented. So, moved. Any discussion? All those in favor? I opposed. Staining motion carries four zero. We're going to move on now to the certification reimbursement penalty new business. That one you had also um that one again I'll bring next week. There's still a couple of tweaks on that. Nothing major. The the essence of that is to uh uh reimburse teachers for way above and beyond the normal certification processes. These are people that are at our request getting certified in other areas so they can teach or different classes CT but also in the high school as well. So are you asking us to not vote on this tonight? now because there there's a couple tweets that are coming on that yet from I hope that I hope I would have today but I didn't

076have today from you'll have it yeah are we going to talk about school Yeah, yeah, I'd like to clarify that. Yeah, we got we'll cover it under um we'll cover it at the end of new business, but our calendar got real long. I don't know what happened. Um okay, we're going to move on then to 4 I funding professional development for school year 2526. A little easier today. Um, you know, I I was pretty pessimistic about title two and title four. Um, those two those two uh federal funds uh provide the vast majority of our funding for professional development well over $100,000 between the two of them. Um, at least for the upcoming year, uh, we got we got notification title 4, uh, our allocation is, uh, is about $3,000 over what it was this

077last year, putting it about $73,000. So, that's that's good news. Or, excuse me, $67,000. So, that's good news. We're still waiting on title two. And I guess that one will be coming here in a couple weeks yet. But uh I was going to ask uh for permission to use some of the funds that are uh in the budget uh with the director of teaching and learning position uh to be used for professional development but it looks like we may not need to do that. So that's why I hope it won't be necessary. So no action for that questions. It's it's really interesting. I'll say this to plan PD to try to figure out how to word contracts to try to figure out how to do anything if you don't know you're going to have money.

078But we're doing the best we can. That would have been that would have been an ask so that we at least have some to work with. Looks like we have some. Okay, we'll move on then to the capital improvement committee. All right. Uh this is a they call it the capital improvement committee but it's really the at the work for it is the capital improvement plan the joint plan the work that we're doing with the with the planning board and Tony Locka and uh we've had a couple of meetings I went to the one on the 28th of May and just a little note just a few notes here I'll share with with everybody you have these as well. But uh you they want they want a updated plan to be ready for the next

079budgetary cycle October 16th for the joint corridor meeting. Uh they're asking us to give them some notice of a 20 26 through 31 capital improvement projects that exceed $75,000 and have a minimum of a fiveyear life expectancy. Um and so the next schedule meeting is June 25th and we would ask that that we present a draft of that list by then if possible. So the facilities committee met Friday and we started that conversation a little bit and uh talked about what that might look like putting something together. Um so his committee agreed to meet again on Friday this week Friday uh to try to put together a uh this plan that kind of covers those dates. The board then could look at the plan, discuss the plan for the night because I'm not going to

080take anything I guess in this case the board not take anything there obviously see a draft of what I didn't know I board the night before but I was in Connecticut but yes allegedly I am I thought we talked about that we had talked about we had sort of tabled it and said that it's they wanted just one of us we wanted more of us so we kind of see how it shakes Then I got a note from the office saying like, "Hey, there's a meeting tomorrow." Like, just kidding. It's actually next week. I didn't do it either. But nevertheless, we'll try to be there for the 25th. I don't know how that happened. Gosh, communication got Yeah. All right. Any comments on that then? Otherwise, we'll look at what the facilities committee is recommending

081next week. We'll move on then to preliminary school year 26 secondary Perkins allocations. So the allocations are in for this year with Fton receiving $56,43412. We're down um 5,000 from previous year. uh for the for this one um we're allowed to write incidental grants which adds to the pot over time. Um the major reason that we are down is because of numbers. So we had 49 students in CTE this year. Our enrollment for next year in the fall right now is 82. So um 49 82. We're 49 this year out of district. Yeah. And next year we have a total of 82 door from out of district. So we work really hard at um going out and um promoting our programs that we offer here. We've worked with re white regional um and readjusting and

082redesigning some stuff. So we're hopeful that our numbers and our funding will come back. Do you want to speak also to the next item on the agenda or is that not me? Steve covers that one. I think we have a few more but we're done. We have the preschool allocations preschool and we have IDA secondary Perkins preschool and IDA. Yeah, the U you documents are there. Um bottom line, the IDA grant um is about $7,000 less than the current year. So we're pretty close. It's driven driven by enrollment. um we get um little under 200,000 there. Preschool around 5,000. Again, that's not much, but we're happy we got something uh which is which is good news. And we got we did submit the plan already for application for next year, uh which was due by

083July 1, but we actually put that out last week. Does the 7,000 delta for IDA become a non-issue because it's enrollment based? In other words, like we have to make up a shortfall or not participants. [Music] Okay, other questions? [Music] And I'll call for these motions in order. Look for a motion to accept the SY26 secondary Perkins allocations in the amount of $56,43412. So moved. Second. Any discussion? All those in favor? I opposed. Motion carries 4 Z for a motion to accept the FY25 IDA grant allocation in the amount of $225,24728. Any discussion? All those in favor? I opposed. Motion carries 4 Z. Look for a motion to accept the FY25 preschool grant allocation in the amount of $5,46611. Second. Any discussion? All those in favor? I opposed. Motion carries. 4 Z. So, let's talk

084schoolboard agenda for a minute. So, we have a meeting next Monday which sounds like we need to keep but maybe we'll be shorter. And then our next meeting is the 14th of July. So, not the seventh. How do we fall off the first and third? Is that on purpose? I think because when we do one meeting in July. Yeah, but June we were supposed to have two and then you guys are like, "Oh, we don't." Yeah, it should have been two and 16 and it should be nasty. No, but typically it's first and third. So, it would have been something. Okay. So, not intentional. No. So, next meeting is the 14th and then we wouldn't meet again till what? The 4th of August. I would say we we would be back on the 4th and

08518th. Back to 1st and third. Yeah. Yeah. There there's Yeah, there's two. There's two. I'm not miss a lot. Taking off to observe past day. Yes. [Music] I didn't know you was French. They might be. That's why. Okay. So, we're good. You know, I I I lied. Our 2526 calendar does not have a meeting on the 28th July. Just saying. We got We got the 14th and then we don't meet again until August. Right. So, our upcoming meeting will be June 23rd, July 14th, August 4th, August 18th. Correct. And we'll look for we have all kinds of protocols through which we can call an additional meeting. You can call one, I can call one, the majority or we can call one. So we'll look to see if we needed one in addition to the 14th.

086But for now, we're keeping the meeting on the 23rd and we're glad to be back to the first and third Mondays beginning August 4th. Yes. Yes. Okay. Does that clear that up for now? We're going to move on. Any uh further items under due business? We'll move on then to unfinished business. Okay. Update on the teacher residency program. Nothing to report. Okay. Moving on to unfinished business section B. Lakeway building committee. I would like board direction. Um, at this point we're not really doing anything with the language committee because there's nothing really to talk about in my opinion. We had um we submitted for grant funds from the state or whatever it's called. Um, what is it? Building. Building a um but we won't till the fall, right? So, I'm trying to figure out do

087we need to continue to meet? Can I cancel the meetings? Should I keep it on the calendar and have like I'm just looking for some sort of direction at this point keep the placeholder but if there's nothing then just one private members that you know I think the board is going to have to have a another discussion I think in direction you're asking for that I'm asking for that right I need to we can wait till that comes back too but because there's only three of us and really it's two of you um trying to figure out, do we continue the path that we've been on and and try to still market it while we wait for building a response? Do we just kind of sit tight? Do we I mean, it's not like we've

088stopped putting money into the building. We will continue to do so until we're told not to, which I would think that that would mean that we shut the place down before we stop putting money into permit into the building. So, I think we just I'm kind of looking for direction at this point. We don't have to decide now what we're doing with the building, but I have a meeting on Wednesday. I'm just looking to see who I need to hold the meeting for the committee to just stare at each other or or is looking for some direction where we put in the building a funds but we won't know anything on that till later this fall to keep the committee going although there's really nothing on the agenda to do right now. Do we Some

089of the committee members have requested a conversation about the white property. So does that what time is someone but uh so I think that still be that discussion just a general update. So you Steve or you would need to be there. I did not attend that that meeting. So is it is it here? Yeah. Yeah, I can do that. Okay. Just because I wasn't part of the white conversation, so I wouldn't be much. I think it's worth just getting together. Okay. I don't know that it makes sense for the board to give any additional direction yet. Still waiting on anything else to shake out the capital improvement plan. Looks like we're grabbing toward trying to have something for the joint meeting to review in October. So I would say there's When do we find out

090for a is it November or October? August. We'll know. Yeah. August and then they'll rank by November. So we'll get like a yes no in August, but we won't know if we're first or last till November. Plus we get the full list of capital improvements by October because of December. Not that we're supposed to have the preliminary next year. Yeah. Next week. Okay. The committee. Yeah. I mean be like if you we were talking about on Friday facilities committee. Well we if it's if this is the direction we go then this is what this looks like. Right. Right. If we go here this is what it looks like. And then if we go there then this one looks there's lots of I think I mean I think put me in my place here but I

091I think I think there needs to be a a more accessory with the boys really maybe that happen right away but I think we go back regroup but think about pathway going forward. But I still think those new inputs of state funding and capitalist will help inform that. Yeah. Yeah. And maybe we should wait before I would agree with that because that that's obviously a big factor as other things happening at the legislative level. It could could make a difference too, frankly. Do we also talk about the owner threat piece? Vote motion. So this is a just a a phone motion to approve withraw $1,125 for the from the Lakewood Capital Reserve Fund to pay for the owner's representative salary expense for the 2024 2025 fiscal year. That's where services have already occurred, right? We

092decided last year we're just going to do it once a year after the fiscal year was done and all payments were made instead of doing every time someone submitted for hours. Oh, I just It's just one motion. Second. Second. Any discussion? All those in favor? I And we have an extended 15,000 that was approved. Opposed stay motion carries 40. Anything else under the banner way committee to talk about? No. Okay, then we're going to move on to committee reports. Negotiations committee. I do not think we negotiate anything. Correct. Facilities. Okay. The facilities team met last Friday. Um, under old business, we had the equipment storage sheds updates on that. The high school shed has been put into place. Waiting on the over the doors to come in. Um, and that will wrap up that project.

093Lakeway, we have all the materials and those have been set aside. Are those actually done at Lakeway now? Sorry. The lake the building materials for the lakeway shed. Those are over at It's behind the building. Yeah, behind the building. So, um so that's will get geared up in the fall when we reconvene school. Uh the balancing of the rooftop units was completed. Um oh, let's see. Lakeway second floor monitoring report was completed. Um the uh we did get some uh load bearing so we can actually do some calculation to um it's safe. There's no deterioration. Um not up to code as we know. Um there was a recommen recommendation to put in some monitoring equipment because of the deflection in the hallway. Uh so we are uh Dale's working on getting some pricing to see

094what that looks like. Um, but we do have a capability now of doing math to know what our world looks like so that we're not putting anyone in danger. Um, April vacation projects we had the dark parking lot was uh once again completed by Mr. Puff and Associates. The drama storage move was done and that was a a great effort by Deb Steinhower and the students to get that reorganized and moved. Uh new business that a cocaine tank fence was completed here at the high school. Now um the acoustic panels are going to arrive next week or did they come this week? They should be here. Should be here. Okay. uh uh gymnasium. Uh the drop ceiling is scheduled to begin on the 16th, which is today. If they actually started um as the interior

095gym doors for Lakeway are on order with Portland glass. Uh the first floor tiling uh project um is going to be a workar around with the ceiling projects in the can of contractors kind of tripping over each other. It's in the same area. Um and then the replacement of the padboards were scheduled to start asbestous testing results showed no asbestous in the hallway or in the ceiling tile. So that's good obviously because that would have cost up on that project. A few areas in the high school uh that were listed as containing asbestous. Um the testing came back. Uh there's a remaining square footage of about 5,000 square feet with tile or mastic that is ACM specialist containing materials. in the academy, the first floor hallway tested positive also and they took pretty immediate uh

096decision to get that cordoned off. Um proxy director did have some stuff in there but that was I think that's all moved down now. So that's good. So the area is cordoned off to keep people out of there so that can be debated. Um Henry had suggested that the facilities committee tour the building and come up with a list of deficiencies within the um the building to uh possibly go into the list. Um and it's just a good idea for us to do a walk through. Anyways, uh Dale also mentioned the age of the boilers. Um looking at placing them probably in 26 or 27. He has started doing some preliminary work on getting pricing and stuff for that. Academy driveway sidewalk paving nothing scheduled there. Dale has talked with Blacktop about that. Pressure washing

097of the exterior of the high school building. Um that's going to be completed by the end of this month. Um we've got the work camp New England that's going to be housed here from July 6th through the 20th. Um that'll be pretty cool, you know. Um movement of the holidays and the spring concerts to the high school. So Crystal is working with Judy on that. Um because as we know the elementary school is not large enough anymore. That's issue. Also, Primex, uh, they will be coming up to inspect the plate ground at Lakeway, um, to see whether there's any recommendations or any safety issues that we have that we need to address with that. Um, um, can't remember what was the deal with the unit ventilator for Pistol's office. It's the last one that hasn't

098been replaced. Okay. All right. um air conditioning for the ales office. Um I said that the office is inquiring about AC for there also. So there's nothing piped in there currently. Okay. Seems weird. The long-term plans for air conditioning the main hallways placing air conditioning units in K1. Um then they do need to be replaced this summer. Um and Matt uh Champagne also said the first four classrooms have asked about a plan to add AC in their rooms. Those are window units and those rooms are that we're talking about as far as so it's not a huge rooftop unit. Um and the office carpets. I was out of meeting at this point, so I didn't read what Dale had put in. Lakeway Elementary carpet carpet was placed four to five years ago. Only the main

099office was completed. The carpet in two locations has passed its useful life and need to be replaced. So, is that something we're getting pricing on at this point or we just got to be able to um I don't think we've required any pricing at this point. It was just a note that we didn't do the conference room. Okay. We're still in Mel's office when we did the office. Okay. Um last thing was that uh we are meeting again this Friday to continue with the uh five-year plan for the CIP group. Is that correct? That's it for the rest of the board. I've been taking notes to all Greg's questions, but specifically to facilities and curricular, I'll just leave it to you to respond to facilities and you respond at whatever point can be, you know,

100rather than torture you with this questions at the moment. That's okay. Thank you. You can be tortured on your own time. Any questions for the facilities committee on any of those topics? I'm not taking any vote on anything relative to facilities. Great. Great. Okay. Then we'll move on to policy committee. meet this week, right? I'll be reaching out to you. Can we expect We will be meeting as soon as Steve tells us. Yeah, we were trying to schedule me in, but it just didn't happen already. Yeah, we got we got 20. No, that's the standin. Yeah, we've got 20 new policies coming from the school board association and we would expect there are new policies coming forward for first read next week related to the reconsideration of instructional materials if if we're able to meet

101this Thursday I'll work out with you we have time to meet this week on your time everybody's calendar. That must be Thursday at 5. Thursday at 5. That's That'll be just fine. Okay. It's a holiday for me. You're okay. But you're okay with that? Yes. Yes. Okay. Where's the big It's here. CT. Yeah, she's got a lot of meetings post. Yes. Oh, yeah. Please post that. I got choir practice on Wednesday. Want to close that 7:00? Um, but policy committee anticipating anything in addition to those two loss? There there's there's three. There was just a little bit of a revision. I three that I emailed out to you. a small revision to the to the policy that is like a opt out request from a parent asking their child to be opted out. Then the

102uh the larger policy is a is one that relative to removal of something from the curriculum and then there's a regulation that governs that. And if I get if we get really uh adventurous, I might be able to crank out a few of the new updates for for see how it goes. The most immediate ones are are the the ones related to course material. That's going to require some work to get that in place. Okay. Then any additional commentary on committee reports? No student representative. No, we'll have a new one. Student council graduated. Stephen, I bumped into her and her during our pre. She had nothing to add. Well, she was at the inwell tried to avoid us. Oh, I did. I'm so sorry. Sorry. Sorry. Sorry, Travis. I'm sorry. It's okay. This wasn't going

103to hurt my uh we met on June 2nd. We meet again tomorrow and then the Tuesday after that. Um we're here because of the agreed upon the LTA and the board this past fall to review the amounts of the co-curriculars and that's not just sports. That's everything already have a budgeted amount that we're working with. Um and so we're looking at um to review current positions and set updated stipens amount timeline and scheduling expectations and we'll meet the 17th and the 24th. We'll have it done um finalized so contracts can go out by August 1st and change the annual committee review date deadline to December 1st for the following school year budget. Reviewing the current schedule, the committee went through each category, discussed the types and comparisons. The committee then went through the list of

104new positions. Some positions have been budgeted for years but never formally added to the list. Some positions have not been filled for years and there is no anticipation that anyone will be filled soon. Those positions will be removed. The annual review will help us keep on top of any changes, additions, and deletions based on usage. The LTA and the board must update and improve the schedule before the budget is approved. North Country comparison. Where do we stand? the district is pretty low when it comes to middle school positions um and especially when it comes to what we're paying the coaches in the middle school. So, concentration on larger increase in middle school athletics compared to other surrounding districts. The committee spoke about enrollment and the number of positions in our district compared to others. Uh

105do we need more information? The committee is sensitive to some changes but feels other funding sources could be sought over the next few years. Also, more conversation be had with the athletic director, administration, and the board about expectation of home games. Gay and Patty definitely felt the heading on the summit. The committee did not discuss the survey. Several members came to the meeting with requests to add positions after having the survey has been sent out. I haven't looked at them, but Dale gave us those today. We'll talk about that tomorrow. Several um members came to the meeting with requests to add positions after having many conversations with staff over the years and recently some members come to suggestions for the removal of some positions based on or unused position. The consensus seems to be that

106the committee needs to start with what they know now with having an annual review. Committee will be able to stay on top of needed changes going forward. So we want to collect information. Um Patty generated the scenario based the suggestion suggested additions and deletions. should send it out to the committee to review by next week. Sipons need to be reasonably comparable to other districts. What do we need to enforce? See that the district can within the given dollar amount after all position changes. Administration conversation about home game coverage and expectations and the committee's goal is to have the prop schedule finalized by the end of the June 24th meeting. The schedule will then go to the board and the LCA for approval. The board only has one meeting in July as of today. The schedule

107for the 14th. The LCA representatives felt this was plenty time to get a vote done by August 1st. The SAU office would then send out contracts as soon as the votes were confirmed. A letter from the co-curricular committee would be sent with the contracts explaining the MOA and the committee's process to update the schedule and perform an annual review before budgets are created. Since we want to work towards having all sip comparable within the reasonable and fiscally affordable larger increases in middle school athletics current siphons are significantly below those of surrounding districts. The committee will work to replace the sip for the next few years. The position will be eliminated and subsidizes subsidized with other sources. The timeline is crucial to meet August athletics and to get contracts out. The annual review should be complete

108before the budget process is complete. meet tomorrow to to keep us moving. And so on that front, we're looking for a motion to appoint Crystal Martin as the board's third and last representative to the LTA MLA on co-curricular stipens and position study committee. So moved. Erica made a feeble second. Any see? I knew I said any any uh discussion. All those in favor? I opposed. Stain. Motion carries towards zero. Now back to the program. Moving on to the superintendent's report. Um guys, so much so much has happened since last time. I just hit a few high spots because my my throat is still bothering me and I've talked quite a bit tonight. Obviously, we had a very successful graduation and I uh I think the weather of course shockingly wasn't great. Um graduates had to

109proceed out back inside after going outside. But a nice event came in a little under an hour long. Greg Cook gave the address and from the board and did a great job of that. So I I want to recognize that. The other thing I was going to talk about a little bit tonight was Senate Bill 210. Um Senate Bill 210 was originally adopted by the Senate dealing with cyber bullying. Um, however, during the uh the crossover period, there was language added to Senate Bill 210, which came out of a out of a House bill which would have provided open enrollment opportunities for students and families in in the state. Um, and that that came a bit out of the blue. I think the Senate had earlier not to not present their own billing with open

110enrollment. they've chosen not to. However, this did get get did get added. Uh so it uh it will be in a a conference committee tomorrow and the conference committee at that point then we'll have to either agree to an amended version of the bill or it will not go forward. Um so we'll see what happens with that. You know, I think I think the 210 in in the companion bill in the in the House, it's just incumbent upon people to be informed of what it is, what it isn't. Um, you know, I think some of, you know, some of the you can speculate on some of the causes for it or whatever, but the essence of it is is as I said, any any student could attend any public school in the state of New

111Hampshire of their choice. they would have to provide transportation outside of the the district. Although there's some things written into a bill that regarding how that might look with coordinating with a receiving school district's transportation. Uh the school in which or the town which the student lives uh would pay 80% of their cost for people. uh the remaining 20% presumably would be made up by collecting the state funding for that pupil. It's not exactly that, but I'm guessing that's kind of where they came up with the 8020 split. Um so there's, you know, in in the bill as originally presented would have taken effect in January 1st, 20 or 2026. So there's a lot of questions. I shared that with the board uh schoolboard association, the school superintendent association. Neither of them took a position

112on the bill up or down. They simply ask us to prevent or to present the questions and concerns about how that might look uh how the how special ed services might work and so on. So that's just to kind of keep that on the radar. We'll see what happens this week. I regardless of whether this bill goes goes out this year, it's coming. In my opinion, it's coming sooner or later anyway. Um, so that's just another another way that the education is going to have to change and adjust with the time. You know, if in fact this becomes law soon, if it becomes law later, if it becomes law, it's never, we still have to change and adjust with the time. So that's uh that's really the all I had to talk about tonight with

113the superintendent. Any questions from the receive? We'll move back then into public input. Um Heidi Hurley. Um the stipens for coaches, is that what we're talking about? Middle school against high school. Um middle school has less games than high school. Are you trying to have it the same cost as high school? We're just doing a one country comparison. Okay. We just wanted to be it's, you know, hard to get coaches. So, and it's also for advisor positions also, you know. So, we're just looking at all of the North Country um and what they've made for similar programs. Okay. All right. Thank you. Um and also that the new behavior position for the middle school um we've already interviewed people for that position and the committee was that job posted? Yes, it was. Okay. And um

114what consisted of the committee of people? I I wasn't I wasn't a part of the committee. There was I know administrator uh and teachers involved any conflict of interest probably with people on the committee who they want to present this evening. I'm not aware of conflict. Okay. All right. Um I would like to know the cost if you have it um for 2000 this school year coming up um for students that are district out for any situation what the total cost would be for the upcoming school year for the upcoming school year. Do we have a ballpark figure? Um I mean the tuition out for other districts we know. I mean that's they're approving those now. Um I know C. John Bear Academy is 246. And why would we send students that live in New

115Hampshire to out of state? What gives us the authority or the board policy that governs residency? So, so say myself, if I wanted to district my daughter out because she was so bullied, I could pick St. John's great academy if it was confirmed according to policy and state law. Yes. Okay. Yeah. So, and I Heidi, I can I can provide you the policy if that would be helpful. No, I'm just wondering why you know profile the regional what is the how many students in our district are tuition right now? Do we have a ballpark figure? Uh most of the the tuition out students we have right now are special. Okay. And then this upcoming school year due to situations within the school or if they don't feel comfortable in the school, what will the total

116number be? Yeah, I can't I can't speak to the cause, but there the numbers four. Four. Okay. And um Okay. I don't understand it but and I think a lot of people in the district do not understand it and I think there needs to be some kind of communication with the residents taxpayers in the district because of that situation. Um how what would be the best way to communicate? I have no idea but there's so much talk out there regarding it as you well know. Yeah. Um and how I how one whole I mean I don't know you can say the family is able to go. Um so it is what it is. I mean I have one so I still have taxes. If I can speak to that for a moment. Um, I would

117say it would be just my opinion unprecedented and probably inappropriate for the district to officially comment on a thing that it can say very little about because of the sort of intensity of opinions or rumors and discussion that are happening among taxpayers or teachers or students or parents or whatever the case may be. And that communication is a two-way street, right? I mean, the board by law conducts its business in public, of course. And we are by law accessible to taxpayers at really any hour to answer questions. You are one of many parents who have reached out to any number of us to discuss this issue and others. I commend you for that. we respond to them. The the the parents or the taxpayers or the students or teachers who share concerns or have different

118concerns on this topic or any other topic under the sun are free to come here. And I think that these meetings should be an open forum um for those types of communication. There of course all kinds of situations that the board sees most of them I would point out facilitated by state law um you know which the board is not necessarily uh in a position to comment down as well as we could. Certainly not in a position to violate. Um where if the board were to establish the precedent that every time it were to take a situation that it would think taxpayers would view as disadvantageous and issue some sort of statement or communication on it, that would be something that I personally would not be in favor of. It's all kinds of things. Um,

119and I think the board is in a position and has been in a position to be radically transparent about how it has to apply uh, state law and how it has to abide by state law. We'll continue to do so, but I think in most in almost all circumstances, this forum would be the right forum. We go out to all parents on communications. It's we have a new superintendent or we have a new principal or, you know, whatever the case may be. things that that that apply to everybody um with things that obviously are are actions that the board has taken. Um this would this would not fall under those categories for me. Well, I'm just thinking for the future, how are we going to prevent this from transpiring as it go, you know, as

120it goes because it will. Yeah. I think I mean obviously I mean we're we're we're just touching the surface of a much broader issue. I think the board has some concerns which we are and will continue to discuss with the administration uh around culture in general at the high school. You have to keep in mind too though and and Heidi you and I have had this conversation off theline but as it pertains to some of the more um current rumors that are circulating, it's almost certainly the case that the board knows less about it than the people talking about it. I understand. And I I just want to stress since this is a public meeting that that's by law, right? That's not by the board's prerogative. that's not because of a lack of the board's

121inquisitive nature or something. And so there's a lot of folks that um want us to take a lot of action that seems obvious to them based on things that they know or believe to be true that the board not only does not know but can't know. Right? So it puts the board in a particular position. But I will say as it pertains just broadly to culture and climate um at the high school certainly you saw some of that conversation play out tonight in the discussion around the behavior role. Uh I think there's a lot more to to come and that's certainly something that's on the board's radar and and if and you know if there are more things to discuss there or more open sort of working sessions to have or more things to communicate

122on that topic I think certainly that would be appropriate for this for the the the district to address uh the high school community right um more broadly and I suspect it will I know there's a a a cultures uh survey that just came out that I'm sure the board will be briefed on in short order and there'll be all kinds of things to discuss around that. So I think it's a first. Will that be made public to residents, parents survey? Um I want I want staff to see it first. Sure. Okay. Believe me, it'll be a topic come August when we come back for the district PD and service day and so on. Um, and for the future with Al and Peg leaving the district, two very strong people in this district that are very

123supportive of the students here, whether it's at home or in this building. Um, my concern, which as I I won't have to worry about it, um, thank God. Um my concern is that these positions or if you're not going to fill these positions that the district does the right thing and get the right person for those positions that have the the you know connection with the students. Um I feel it's very important to take that into consideration. Next year is going to be a big year. Yeah. Very different. Absolutely. That's it. Thank you. Thank you. Anything additional for public input? We'll look then for a properly worded motion to enter into non-public session. I am making a motion to enter into non-public session on paragraph 2 section 3 of RSA 918 three of the right

124to no law for number one the dismissal promotion or compensation of any public employee or the disciplining of such employee or the investigation of any charges against him or her. Number two, the hiring of any person as a public employee. Number three, matters which if discussed in public would likely adversely affect the reputation of any person other than a member of this board. Taking with us the superintendence in the business management. Is there a second? Second. Any further discussion? All those in favor of roll call vote, please. Motion carries. 40 and have a non-public session.