001good morning ladies and gentlemen we are ready to begin this morning's special board meeting the special school board meeting of may 7th 2021 is now called to order the time is 11am we would like to take this opportunity to remind the members of the public of the district mission which is to ensure that each student achieves his or her highest personal potential and the district vision to be a world's class school system this morning's agenda includes public comments and six items under board business board members is there a motion to adopt the agenda i'll move to adopt the agenda as published second thank you mrs fisher thank you miss kittens and please record your vote i'm gonna i didn't bring my computer out so just yes you can't get on over again no i don't
002know now madam chair my password is expiring as we speak so i don't think i can get in so i okay thank you i'm gonna go ask lizette to change it for me you can change it just do all control chris mine is a yes so yes i tried to change my promise i can't again see that so can you tell me if it's okay 7-0 motion carries thank you the next items on the agenda is public comment miss dupree burno please address the item of public comments good morning and thank you madam chair school board policy provides the opportunity at this point in the meeting to address the board concerning any matter on the meeting's agenda or any other matter relevant to the operation of the school district if you completed a blue card
003please put it in the basket provided in the back if you need a blue card they're located in the hallway the rules concerning public comment are posted in the back and public comment is through the central microphone in the back please be advised that the board does not respond during public comment to remarks made by speakers at the end of the public comment period the board chair ms jordan will address concerns or the assignment of any concerns or requests to the superintendent per board policy 1.181 is it is in effect and requires everyone to wear a mask on school board property speakers and those attending the meeting are expected to act in a respectful manner the purpose of public comment is to provide feedback personal attacks on individuals or abusive language are prohibited in addition
004clapping hissing and booing unreasonably loud and or offensive language swearing cursing or a display of temper are prohibited speakers who fail to follow proper decorum in the chambers will be ruled out of order any speaker continuing with such remarks will be required to relinquish the microphone per board policy 1.11 and may be removed from the chambers there will only be one more warning for board policy 1.11 the time per speaker is three minutes you will find a countdown on the big screen in the front of the room once your time has elapsed the microphone will automatically shut off we encourage you to address the board as a whole versus individual board members as they act as a collective body please state your name prior to making your public comment and i will call all of
005the names at one time please follow the staff's direction madam chair there are nine speakers for public comment they're in the other room so would you like me to go ahead and call them would you please doug santini tara jenner corey dye christine de vigil i believe it's davidelli denise nystrom go ahead mr santini mr santini you can you can dr santini excuse me you can proceed wait and hear you now let's make sure that let's make sure that the mic is on yeah there you go i heard you sorry thank you well yes you're good no you're you're good you can speak okay now okay good i might be muffled up with the masculine no you're good good morning board members i apologized a couple one of the board members ms patricka because i
006have a dolphin mask on and she likes the patriots and dr atkins likes the buccaneers so we might be in situations there i wanted to come and speak this morning because i've been in the district several years as you know from a teacher to a board member to a principal to a county administrator and i went through this situation with an interim superintendent and a permanent superintendent and right now with the interim superintendent we found somebody from the community that was not involved in the school system at that time and there's two or three people out in the community now that would serve that purpose and i think that's your best deal at this point because what you have is a split situation and to take a lot of time to have a consultant do
007an interim search to me is your energy should be on the permanent person for the for the for for the superintendency that person's going to be here for a long while the person you bring in interims is here to bring the board together help do the daily things that are going on around the school system i think you need to have somebody really maybe that's been a superintendent and that could do the job for you so i'm not mentioning names to you or anything i just i feel that the important process right now is to get someone in there that most of you would know and that person could bring the board together as a group and then do your permanent search i wish you all luck in what's happening i think that's important but
008i do think our students and our and our teachers and our administrators they really need the support of this board to go forward at this point so a lot of times these things don't pan out like you want them to but yeah i think it you really need to look at that permanent superintendent and work on that thank you good luck tara jenner hey it hasn't the irony isn't lost on me that those of you on the dice actually have in your job description a requirement to be able to hire and fire the superintendent yet some of you believe that you need an outside consultant in order to help you do this but you don't seem to have a problem hiring a consultant potentially based on the numbers from what i've been hearing in the
009background with an anorexic amount of data available to you on who and what they are so i spent about three and a half hours last night looking through the proposals by these three potential consultants and their or companies and i found some very interesting information out cole peacock his linkedin by the way is broken off of your website so you have to manually put it in doesn't show a great deal of continuity in his own employment 2008 game nation a different company 2010 left chico's 2012 started we vets 2013 you get the just okay let's see he's facebook friends with pruitt who i've heard in the background might be one of your potential candidates for interim superintendent if not long-time superintendent have a little problem with that let's see he's in charge of seed and
010bean now although he's not planning on charging you anything he is influenced by bill gates he endorsed cashman who's another one of your particular candidates for consultant and is friends with jane cucklen has been endorsed by her and he signed up with cannabis news okay yes technically that's all legal but is this the presentation we want to have our students to have let's see scott cashman again website broken even his link to his website on linkedin is broken so i had a look let's see he's not going to charge any more than twenty five hundred dollars but for the last nine plus years he's been in charge of the hospital opposite lee county if you look at his actual facebook page he's also pro gates pro lobbyist he has lgbtq stuff all over the place
011including inclusion diversity and love so i question whether or not he's going to push the agenda of that or whether he's going to represent lee county he's also got coveted masks everywhere because it shows we care and he's been in his current business of consultant only since august of 2020 and he wants to provide interim leadership for c suite strategic and operational focuses and he endorsed cole peacock let's see the guy whose last name i can't pronounce who's with bmj consulting and was the former cape mayor let's see oh wow he's been involved in land use case in corporation in bonita and he wants to facilitate the client's agenda i'd like to know who he thinks the client is whether it's you guys or whether it's the citizens of lee county the irony isn't lost
012on me what's going on here i would like somebody on this board because thank you next speaker please corey died hello i'll first start by saying i oppose this public meeting at 11 a.m on a weekday for parent input and the fact that we were forced to stay outside the building non-masked for a public input meeting but i will say i am actually proud to see you guys in this process of the superintendent and all the different options i think that this is the one of the first times i've saw all of you guys have input patricka threw out some great ideas and problems with this idea and you guys didn't insult each other that part of it i think is great the idea that you guys are wanting to kind of take this slow
013find an interim and make sure you pick the perfect person i think that's a great idea i really love the idea of somebody outside education or would otherwise be in the business realm we talked about the use of some of these spaces and incorporating i forget the term you guys use but specific teachers to teach like a mechanic or a welding you know a business person comes with relationships and a network that can help facilitate some of these added benefits to the district that are otherwise kind of hard to find right you guys still in education not welding but a business person one way or another knows people in manufacturing all of these different kind of things and they can help bring added value to these kids so i encourage you guys to look outside
014of the norm and be innovative in your process you are a large district and you guys are very equipped to to take this process find the interim somebody you trust somebody guys can agree on and you know do that broad search get somebody from somewhere else that's arizona that's doing revolutionary things with education something like that you guys continue to work thank you for the process and good day at this time of the following individuals please line up edwin vasquez chris quackenbush crystal verray and barbara brandenburg good morning my name is christine divajilli i just want to thank you guys for you know a lot of that i'm going to repeat a lot of things that corey and tara said there you know i we do appreciate that you guys are taking the time to
015or that you want to take the time to hire the right suit the right interim superintendent i do not believe though that you should be hiring someone that you should use a firm for this we don't need a consultant firm i don't believe we need a consultant firm for this i believe each and every one of you were put on this board and you were put in these positions so that you can make these decisions for us now if this is a matter of you guys just can't get along well you teach children how to get along every day teach yourselves how to get along and make this decision make the decision that's best for our community you know if and if you can't if you can't straighten out this mess and if you can't
016get along and make a decision well then maybe we should move for lee county to go to an elected superintendent rather than you guys having to be put in that position but i don't think that's the case i think you guys are fully capable of doing this i really think you all need to stop fighting i mean that needs to happen now because you are not being a great example for the rest of for everyone else and everyone is watching you now i don't know if you guys know that you know i want to remind miss vaughn i want to remind you of something that you said on october 20th during a workshop that i highly encourage parents watch parents watch that workshop just watch the october 20th one von you said that it takes
017a few years for perceptions to change and you are exactly right it is going to take a few years for parents perspectives to change of every single one of you don't you think you should start right now change our perspective perspective of you now show us that you can make good decisions now you guys can do this and we would love to be able to support you in that go ahead ma'am hi my name is denise nystrom and i'm a lee county resident i'm also a former assistant superintendent of schools which means that i worked as a contract employee for the board of education i have been involved in many superintendent hirings and i will say that when you are hiring a full-time person it is not unusual to use a consultant to do so
018if you are going to hire an intern to an interim to initially then then a consulting firm may not be necessary however what i think is important is that if you hire an intern or a full-time person that it's somebody that is unbiased that will represent the ideals of the entire community the community is not happy at large with the code of conduct and all of the gender discussion it is not happy with the masked mandate and the next thing i'm sure that we're going to be facing is critical race theory so what i'm asking is how will the interview committee be set up one for the interim and two for a permanent hire will there be an equal number of parents on that committee and perhaps they should be selected through a lottery system
019so that the committee is not stacked in any way and on a side note shy of that thank you for everything that you do and if there's any way the technology could be fixed inside of that room so that we could see everybody here it would really be appreciated the following individuals please line up edwin vazquez chris quackenbush crystal beret barbara brandenburg hello my name is chris quackenbush and i was here the last time you did this job trying to hire a new superintendent and though we were talking at the time about finding a consultant and also doing a national search and the various opportunities we had it ended up that there was a text from the dais during the meeting offering our super entire current superintendent the job with no interviews no chance for
020public inquiry or investigation he was just hired on the spot i'm here to make sure that doesn't happen again and that we actually do a professional job of searching for a new superintendent who is qualified who can carry this job this important job through i'm also here to object to wearing masks at all there is no state of emergency in the state of florida any longer and for this reason we really shouldn't be here except for your policy you seven people decided that for some reason we all have to wear masks even though there's no emergency in the state any longer with regard to covid i object to this and i think it should be addressed right away thirdly i am concerned about the new policies on gender issues and i'm also concerned about the
021poster that is widely used indicating that anyone should come forward with their sexual preferences whether they're a teacher or an employee or a student and this discussion has no place in a public school where our main job is the three r's can we please focus on that for a change because our children are really in trouble they have no knowledge of our history they're having difficulty in math our test scores are abysmal and that should be exactly what you seven are supposed to be doing words like passionate progressive equity those are not words for this county this county is a conservative county those words are not conservative and words make a difference we should use words that direct ourselves to learning the three r's getting our children educated having discipline that is correct and accurate
022and not usurping the role of parents thank you very much hello i'm crystal vervate so it's this is an interesting process and i'm still new to kind of learning how this whole thing works with the superintendent but the one thing that i want to ask you guys on the board is throughout this process one if you could just kind of be cognizant of the people that you're representing and the environment that you're also representing i hate to get political but we live in a very i'm going to say conservative state i mean it's no news that people are against the page and the code of conduct that the posters and i'm just asking that the person that you bring in rather whether it's permanent or temporary act in accordance to the values that the people
023hold and hold them responsible you guys have the power to hold the person responsible and it just seems like the decisions are made based on political affiliations based on special interests and it's we're not being representative or represented so i just ask that when you go through this process be transparent and keep in mind the values that we hold important to us and kind of go in line with those values thank you is barbara brandenburg here madam chair that appears to conclude our public comments okay thank you first i would just like to thank each and every one of you for coming this morning and sharing your thoughts and your views with us we definitely want to make sure that we are taking the time to be thoughtful and to make sure that we are
024bringing in the appropriate person to continue leading the district in the interim basis why we look for our permanent one so we will be making sure that we have meetings going forward i know it was put out on a website we will be discussing that a little bit later in the meeting about the website that we have and we want to make sure that you know everybody is engaged and keeping the information out there so that everybody can can see it so in saying that we're going to go ahead and proceed so the first order of business is the approval to adopt the time the timeline and the process you have heard the recommendation that the board approve to adopt the timeline and process is there a motion to approve i move that we approve
025the timeline and process thank you miss patricka do i have a second miss morgan okay and now discussion now and this is pertaining to what we had spoke about in do we have the timeline that's right miss roman right here agenda okay so do we have any questions regarding that the timeline this retreat i don't have any questions i do have a comment though i believe that we are in and i alluded to this before but i want to be a little bit more go a little bit more in depth i believe we're in a really really beautiful position we can be deliberative and intentional in the choosing of our interim and then move on to being deliberative and intentional in the choosing of our permanent and we're in this position because dr atkins has
026given us sufficient notice i come from the northeast where things move very very very quickly and one of the hard things that i had to get used to in moving down here was how slowly things move like i remember calling a little lead coach and not getting a call back for a week whereas in at least if you don't call back within 24 hours it's a bad thing so i wanna i like i think we're in a position where we can do what i call florida style nice and slow and nice and deliberate and really get the input from the community every step of the way so i'm i'm really happy with this timeline and i will definitely be be supporting it perfect thank you are there any other miss kittens well did she okay
027i'm going to reiterate what i've said since the first meeting i agree with miss patricka to some extent i feel that our major task in all of this is to get a super a superintendent that is qualified able capable and willing to lead this district and i will repeat again and i will continue to repeat it should be simultaneous to anything else that we are doing i have had quite a bit of experience in my previous jobs hiring and doing this type of thing and sat on the superintendent search committee previously for the district and the first and main thing and i've had calls and talked to quite a few people in the community of the same thing the first thing that we need as the foundation is what are we looking for and that
028means that we should have sat down whether it be with a consultant or whatever looked at the current job description the current situation we have evaluate whether we want to make changes to that where have we been where are we going what do we want to see different and that is the core of whether it's interim or whatever i honestly believe we should have started a long time ago just doing that hiring the consultant for the national search it's going to take a while and why are we dragging our feet to just start that process and i've had quite a bit of community input saying the same thing we need to get on with it we seem to be dragging our feet and taking too long so that's my comment thank you miss kittens miss
029evanelli i think miss vaughn had her hand up first go ahead go ahead please okay thank you so after the workshop meeting we had just recently you know i was overwhelmed with a lot of input from the public and constituents and the concern over the future of the district after i spoke with all three of the candidates and two of the candidates actually said we didn't need a consultant to do our job and they said maybe a facilitator but i really don't think you need a consultant because i was frank with them i didn't think we needed to consult it from the very beginning i said that a week or so ago so i i want to question you know is this exactly what we want to be doing i mean i think we need
030to be devoting our time and in hiring a permanent superintendent i think an interim doesn't need all this processes and so forth i think we heard what the community was saying and they just we have a lot of employees that are concerned for the future even if it's temporary they you know are concerned what's going to happen in the next six to eight months and i don't want to leave them uncomfortable right now it's contract time for renewals for all employees and they're very concerned you know so is this the smartest pr approach is what i want to you know i just want to check the appetite of this district of the board and make sure that this is the route we want to take because i kind of agree with miss i mean i
031agree with miss gittins because i don't think with this is a process we need to drag out for the sake of our employees you know you know are we being a little short-sighted are we wasting valuable time for actual permanent superintendent should we be devoting our time and energy to that national search i think those are the things that is really valuable right now it's a critical time of year for our district for all the renewals and is this i have had a lot of people say that the the present superintendent should not be making decisions for the future superintendent i mean they are very concerned over that even if it's a temporary situation for that superintendent that these are decisions that should be made by a superintendent that's in place and acting i think
032it's important for the employees to feel comfortable and knowing that we're going to move forward at their best interests and our students and i think drawing out this process is going to be very detrimental to the district and i think that getting someone in place to work with dr atkins now sooner than later is more important than dragging out this process that may result in not a decision not being made until school starts for an interim because i'm it's just the interim i think the process i think we have the right idea for the permanent i think we need to i think we need to devote our time to that i don't know does anybody else on this board have that same mindset or appetite i know mr pre bruno had her hand up no
033don't no thank you okay well i just want to go ahead yeah actually i started out with one or two things to say and i just added something from miss giovanelli first of all we started off looking at at the timeline and i'm going to as a matter of fact i sent to everyone yesterday the a suggestion a recommendation from suzanne rivera that we were on a really tight turnaround with the paper resumes so that's one of the things we'll be discussing when we get into that piece in in a little bit now looking at the timeline if we go to the emailed resumes we've got choose candidates to receive all applications may 21st which is the date that we put in the ad and the o really the only way at this point to
034ensure that we have all the applications would be to have those emailed now what the our board secretaries are going to need to do and i'm also going to propose that we instead of it i think it said four o'clock go to eight or nine a.m they're going to have to prepare a packet for us they're going to have to print out and it'll and we are going to have to be sure that we come if we are not in the office that we make it a point to to get that packet now then we're talking about choose candidates to interview and that would be on a monday we get on a friday we have the weekend it would be on a monday the other thing that i see as as an issue when i
035talked with the three consultants all of them had the idea that ahead of all of this they wanted to sit down with us and talk and frankly i think that is a totally unnecessary step i'm looking at the timeline since that's what we're supposed to be focused on and i'm thinking more a little tert a little close on on the timelines here and i'm thinking of the next thing about the consultant and i don't think we need a consultant i think if we want to have a completely objective person helping us that what we need is a facilitator okay frankly i think all of us know what we're looking for and you can bet the farm that it's going to be very different at least two significantly different opinions i mean you know there'll be
036seven variations on it but you know this board has been split and it's going to continue to be split and that's what we're going to have to look on how we can find some commonalities to do a little compromise in that so i knowing the personalities of all of us a i'm concerned about this timeline b i'm concerned that the consultants from what i listen to and the questions i asked are going to be doing stuff that's completely unnecessary and see i agree that we need to move this process along and i don't see any problem once we get it rolling talking about the timeline once we get rolling on the interim and you know post our ads while those ads are posted and we're waiting for resumes should we not put in our timeline
037choose a company to start the ball rolling on selecting a permanent superintendent so i know i'm i'm kind of wandering in in what i say but i agree with what miss giovanelli said about someone who's here temporarily making a decision for a permanent superintendent of course on the other hand we don't know what kind of issues i mean we this year we've had a tremendous number of issues come up and legally our interim is our superintendent so if we have a devastating hurricane if we have a new variation god forbid of the pandemic if we have you know whatever catastrophe could possibly strike or not even catastrophe but issues i think we do need to have somebody in place that we that we choose carefully that said let's add something into this timeline to say
038that while we're waiting for the resumes that we get the ball rolling for the next thing so and if i may yeah the dates that we have here and i know this is what we are speaking on and that we will be taking a vote it is just for the dates and mr free bruno so the motion that's on the floor is to approve the timeline in the process for the selection of the interim superintendent the dates that are viewable on the agenda is the timeline for the process for the interim superintendent the board has other additional workshops that you'll be intending to be able to select your national search firm and those other things that you need to talk about but this specifically was just for the interim superintendent that was the timeline that
039you had discussed and if we could take bite-size morsels because we don't have a facilitator today so if we can take bite-sized morsels motion by motion remember these motions will also have public comment so we need to take that into consideration and there is a time constraint today because we do have a hard stuff at two o'clock so i just want to help the board and just keeping the discussions germaine to that motion the next section will be about the consultant and we can have you know further discussion with regards to the motion on the consultant right so again if i may the dates that we have listed now that does not mean that we cannot add dates for a later meeting this is just the dates that we had for the interim if we
040decide as a board that we want to have other dates not included with what we have going on here but other dates for just that we can certainly do that is available to us at any time but these dates right here that we're speaking on are the dates that we want to see the process work and to make sure that we have you know the person here at this time mr fisher did you had your hand up yes i did so on the may third workshop i did make some comments regarding both the timeline and the process and also i would like for us to entertain miss vaughn's suggestion that we approve you know paper email transmissions for applications and then they can be printed out in-house and that'll go when we come to advertisement
041okay let me go down there okay so then i then i'm just going to reserve my comments regarding the consultant and the rest of the process because we're saying approval to adopt the timeline and the process so then can you please define for me the process i see the timeline well when is that just that we're playing this is the advertisement today that we're going to receive all applications by the 21st correct and then the following monday choose candidates three to five out of however many applicants we may have okay and then have interviews later may i make a suggestion i think as soon as as soon as mrs fisher is finished it has to do with her but let her finish her confusion so that way mrs fisher please continue yeah i'll i'll just
042reserve the recipe madam chair just for clarification of the motion was to adopt the processing timeline however the motion did not include the word interim in it but the process that is outlined in the board agenda is solely for the interim so this is not about the permanent search this is solely the adoption of the process and timeline for the interim superintendent correct thank you miss fisher please finish okay so then i think i need some clarification on what what do we mean by process because i thought the process was that we would have the consultant and you know that was the process we were using in addition to advertising nationally which i do with regard to the timeline i think i do want to comment on that once again and i'll reiterate what i
043said on may the 3rd was that i really feel like it is a bit of overkill to advertise nationally because that is going to be more time consuming we are on a tight timeline and i think i mentioned that on the third so i really feel like we need to consider looking at our community like dr santini suggested and having been alongside dr santini for a few years and having experienced this historically we this district has done better with people who had either residence or a vested interest in this community and were familiar with florida law under florida law there are specific responsibilities for a superintendent and this the interim or whatever we're going to call that he or she is still the superintendent during that period of time however short the contract so i
044really would like to just mention that for consideration also thank you and again it's the dates are here is the ever the advertisement place receiving applicants the candidates interviews all of that now we'll get into the nitty-gritty when we go to the approval of the advertisements the budget the consultant where that goes who that goes to all of that will be in the in the later in the other board business thank you so at this time i will support the timeline thank you miss kittens okay my concern is to vote on a motion that says timeline and process and process is not definitively stated in here if i were to vote on this it would have to say advertisement place receive applications and where in this process that we're voting on does it even say
045the consultant that piece is missing and we already discussed the consultant would do this and the consultant would you know meet with each of us and that is not clear in this so and my thing again is that if we're i know it has to do with the interim but we need to have somewhere on paper starting the process of looking for the permanent and i will not support that mr pre-bruno i believe this was ms patricka's motion miss patrick i don't know if perhaps to clarify the motion could be just to adopt yes the timeline versus including the process in there thank you for that yes we can engage in this process with or without a consultant the word interim is in the backup materials as has been stated repeatedly the permanent superintendent process
046will be separate will be different is not on the agenda for discussion today i trust the chair to schedule those meetings in an appropriate way and at an appropriate time i don't know what more clarification i can provide so perhaps withdraw that motion and do a motion just to adopt the timeline allow the process discussion to take place if i if i may process will take place regardless of whether we have a consultant the process i'm going to get to her in a second sorry i'm trying miss morgan the process is right here and as ms patricka just said it does not mean that there has to be a consultant or a facilitator or anything this is the process we are committing to a process for the interim superintendent place an advertisement receive applications choose
047candidates to interview group interviews choose the interim candidate a point that's the process the consultant at this point is not even in here that it's a timeline that we commit to as a board to resolve the question of who are we going to hire as an interim superintendent thank you miss morgan miss chivanelli okay so i heard what mrs fisher just said and what miss gittins just said and i just think we need to i think we need to move forward and i think i spoke to dr atkins and dr atkins said that he would work with any interim and i think that opportunity in itself is really a good situation because if we could have two superintendents for the beginning of school 22 you know for at least part of the through the summer
048would be an asset for the district so i don't i don't want to commit to a consultant and i'm going to stand stand firm on that and regarding the timeline i think the timeline ism is irrelevant i think we just need to pick a superintendent and i'm prepared today to make a motion to do that mr preet bruno so there is a motion on the floor that needs to be disposed of first the issue that i'm hearing from the board is the question of process so some board members are seeing the process as the timeline some board members are including the consultant how we're going to advertise the more nuts and bolts as part of the process the to make it clearer and cleaner if we take that process part of it because you are
049going to talk about it and just have a motion to review or accept the timeline and then from there you can discuss the nuts and bolts which i think some board members are looking at it as part of the process miss vaughn okay i honestly think that one and two or backward i think we should have decided if we want a consultant and what the role of that consultant would be because if we accept a consultant looking at the motion on the floor right now dates there would need to be dates in there because all of us have other things either in personal lives or in definitely in board related matters that we also have to schedule so would that person would the board say that person needs to meet with each of us so
050that's why i think one and two are backward i would decide first if we want a consultant secondly if that's what the board votes would that be a consultant that does miniscule things like meet with all of us and things that i consider personally unnecessary but regardless if that's what the board votes that needs to be part of the timeline so that's that's that's how i feel that's where i see a problem with that and since it's been judged that we can't say all right so advertisement placed and then insert in there while we're waiting two weeks to get those applications we start finding the now the firm to do the national search i'm going to announce that i'm going to propose for good of the order at the end that we set a date
051and that's fine to find that because i think if we don't tick-tock another couple weeks goes by and we're that much farther behind in in our search so that's how i feel about it and my notice that i am going to say for good of the order i'm going i'm going to insert that as a motion make a motion at the end mr pre bruno i because we this is and the when we get to consulting the consultant is not the consultant it's like to lead to facilitate us like right now it's we are just speaking on a calendar that we had to put out there to hold dates so that way we could get the work done and so this is what we had the conversation a couple days ago we sat here and
052we went through all of this so that way we could speak we could come in and speak more about it today and then take a vote on this so whatever the board wishes is it's fine i'm if you i think madam chair you can ask to see if the board wants to go ahead and move forward with a vote on this or perhaps a board member wants to do a motion to lay this particular question on the table until you've had an opportunity to review the rest of the materials on the agenda it's up to the board call the question the question has been called at this point madam chair so it's time for a vote okay i'd like to lay it on the table i'd like to wait well the call for question has
053been made first so i had my hand raised and she spoke up and didn't even do it that way i had my henry used to say that so i don't think that it works that way if we're going to be respectful of the table madam chair i don't know which one that you called on or recognized first on the floor i had not recognized anyone at that time so at this point you need to recognize somebody let me have mr evanelli finish what you're saying then miss kittens and then we'll finish with that please i'd like to table this and until we can have a conversation and see where everybody's at i'm not getting that we're we but we're all over the place again so and i would like to table it i don't think
054that i'm not to support a consultant so this is regarding the timeline at this point madam chair there's been a motion to lay the question on the table is there a second to that motion they ask a question if there's a second in all of that is there discussion yes no there is no discussion on this motion you will just go straight to a vote is there a second on this motion if there's no second then the motion dies you go back to your original miss patrick at this time there's been a call for question for the vote thank you so could i well didn't we do are we able to vote online we should be able to okay so the question was called and we will now record your votes there's no other there's
055no other comments is that correct no it's definitely i need to vote well i'm sorry i'm i'm sorry prior to you voting the public has an opportunity to make public comment if they want to right why why may i yes why is that if it was an advertised part of the agenda because it's the most you're correct i'm sorry miss patrick you're correct yeah because this was part of the agenda i apologize for that sorry about that yes so we can call for the vote okay so if you will then please record your vote to approve the timeline madam chair motion carries 4-3 thank you okay so the next on the agenda is the approval of the consultant may i have let's see you have heard the recommendations that the board approved the consultant to
056facilitate the interim superintendent hiring process is there a motion to approve ms patricka i move that we approve the hiring of a consultant to facilitate the interim superintendent hiring process thank you do you have a second miss morgan thank you now discussion who would like to begin miss gettings well i'll start and say what i've said for the last two three weeks we do not need it i just like one of the speakers spoke earlier and i said at a previous meeting i do believe that we are capable of reading the questions and the rubric and selecting an interim i and if when i spoke with each one of the consultants i began the conversation with just let me let you know in the beginning i don't feel that this is necessary i think it's
057not something that we need to do and again we need to be focusing on that long-term piece it's going to take longer if we keep pushing it under the table and saying we'll get to it we'll get to it our major focus is to make sure that this community starts off the school year or close to it with a permanent superintendent i believe that this is not feasible not necessary at this time and then speaking to several of them consultants they agreed and the and i know i'm going to lose this vote as well so my only thing is when you do go ahead and pass the consultants the only thing i think they should do is to be able to facilitate when we're doing the interviews i don't need someone to come in and
058tell me you know which application that i read is the best one all i need them to do is to sit there and facilitate not give input and not help with that decision that's not their job it's ours and i believe that is what we were looking at no it wasn't because they come in and you know they were going to meet with us and help us with questions and help us go through the process and i spoke with each one of them and that's what they were under the impression they were doing okay thank you miss morgan yeah i think the question is whether we want a facilitator you know we don't have to accept their work plan what we need to agree to is that is the need for a facilitator once we
059have the facilitator or before it's our responsibility to say what is the work plan just because they said that was what they were offering to do doesn't mean that's what we're hiring them to do so well anyway that's that's i would like to know though ms gittins you said we need to have one a permanent superintendent in place by august 15. no i did not say that when you finish i'll tell you what was in my heart okay i heard you say we needed a superintendent in place by the start of school which i take to be approximately august 15th so that leaves us exactly a june july three months to do a national search which i think is impossible okay and you didn't listen to the rest of my conversation may i please respond
060madam chair just remember board members to go through the chair i'm not saying you can't respond the skittens i'm just saying everybody please remember to go through the chair thank you go ahead miss kittens my comment if you roll back the tape was it would be nice to start the school year although i know that is probably not not probable but the longer we wait the longer into the school year it gets i understand that it's going to take a while i've talked to quite a few people in different districts that have gone through this and their timeline and it's many times it's longer than six to nine months my point is we need to begin we need to pull the trigger and start the process and start the time clock so again and when
061you when you were saying all we wanted for them for was to facilitate well that wasn't the conversation the other day and when we were talking about their what we were looking for and all that was not the conversation so we need to be very clear on things that we're putting forth as a motion for us to vote on because if it's not clear i am not going to vote in a positive on it and it's not clear here that it says as facilitator and my concern is that voting positively on this and a few weeks later you have a long drawn-out process and you say but you voted on it on may the 7th so i'm very concerned about that if it's not specifically stated in the motion miss morgan i'm sorry i'll come
062right back to you i'll pass for now okay thank you ms patrick if i made through the chair my motion was to hire a consultant to facilitate the interim superintendent hiring process i'm not sure what will govern there is in that motion if you'd like me to clarify i will but i don't know how to make that more clear and on our the notes it does say that we that they will help to facilitate health facility on what we had asked for the scope of work individual meeting with board members so you all had made that statement because it's that's why it's written on here to determine perspectives help facilitate a review of the interview questions that's if needed help facilitate a review of the rubric facilitator help with the interview process working with the
063district staff facilitating the hiring process which was said bless you absolutely it has to happen because they have to work we have to work with the district staff bless again thank you bless you and so i mean it's it's on here what we had spoke about do we are there any other miss morgan yeah i'm just wondering in in light of some of the comments that have been made about the regular or the search for the permanent superintendent there's no you have said that you're perfectly prepared once we get through this in terms of today to start scheduling time for the regular search so i guess what i'm asking you as chair if we the board direct you to start putting together an agenda for the regular search immediately will you do that yes can
064we go back to the interim please so do it are there any other comments regarding the presenters i'm sorry the consultant to facilitate the interim superintendent hiring process and then of course we're going to have a conversation we have three applicants if you will who were after asking multiple multiple people we did receive the one mr cashman at the last meeting i went ahead directly after that meeting that we had and was asking me to cut reach out to this person have them send us what they are if they were interested in this or if they would be a part party to this and we did get his information he did send out of the information to all the information had been sent out to all of us i believe that each and every one
065of them with the help of our administrative assistants contacted each one of them so that they would be able to have conversations so i think that all of you had an opportunity to speak with each one of them if if you have not i'm not sure of that but i believe that it was set up for everybody to to do that so madam chair yes so right now the motion that's on the floor is the motion to hire a consultant to facilitate the interim superintendent search so that's probably the first question and then you can go to the next question is within the candidates that you have is there someone there that you would like to hire perfect thank you thank you mr preet bruno so do we are there any other questions regarding the
066hiring of a person to facilitate miss kittens before we call the question i believe that we're backwards on this as ms vaughn was saying before we should be talking about the consultant agreement first to see what it is we're looking for before we make a decision on we want this person to do it and in regards to your com your comments about that we discussed that they would just facilitate when you look at the consul consult consultant agreement it does say facilitate the hiring process and to me that is not selective in saying the interview process or whatever and all the things that you mentioned and talking with staff and talking with us and fixing the questions and all of that i just i don't think that's all necessary and again the way it's worded
067all of that is included i'm going to go to i'll come here back to you miss vaughn miss steven ellie okay you know as board members were are we are the oversight the district of the district important things that we have to do we adopt policies hire superintendent board attorneys and the auditor we all know that's part of our statutory duties and we all know that because we were elected to do that and you know as i look at this process i think it's i've seen significant concerns this has turned into painstakingly unnecessary process that makes it appear incompetent us incompetent so we've been we've been provided training by fsba on what we should be doing and that's part of our job and you know i can't i have to speak up about this because
068i think this is just a total unnecessary process i don't think we need a consultant i think we need to quit dragging this out we're just going down a rabbit hole for the interim and at the meantime that leaves us the whole staff thinks that our district is up in jeopardy and i think that we need stability we need a new set of eyes i think we need to bring a balance to the district and i think we need to do it while we have the superintendent still here to work with an interim superintendent we need to experience someone experience with a track record and someone to stabilize the district for the sake of our students and our staff and i'm gonna i don't think we need a consultant and i'm not i'm i'm not
069gonna support that today because the consultants even said that to me so i'm gonna stick with their recommendation and maybe it's the word consultant that is really maybe confusing just like process is confusing so maybe we need to bring it down a notch miss vaughn okay a couple of things i just wanted to clarify i understand from the discussion that we're voting right now on just yes or no to hire a consultant i think one of the issues is the verbiage here it says approval of the consultant instead of a consultant and then of course we have names we have specifics below so that's misleading to me and then approval of consultant agreement is what we're going to be talking about next and i'm assuming there that part of it is just you know we
070had fees that we were told different different ways that we would pay each individual consultant and his company and so i'm assuming that's what we're going to do and i'm going back to what mrs morgan said in that once we have a consultant that it doesn't matter what that consultant envisioned like meet with all of us which would include seven hours on on the clock for him and an hour at least a piece for us that we would work out the scope of work of course then that can be another 30-minute debate of what the scope of work is so i just want to clarify are we for this motion approving a consultant without any look at who that might be that's my understanding mr free bruno so the motion that's on the floor is
071a motion to hire a consultant to facilitate in the hiring of the interim superintendent that's the motion that's on the floor okay i just want it to be clear because where it says approval of the consultant under board business to me that's important and then mr dupree bruno can you also share and i apologize i will come back when we were we were trying to break all these down so that it was breaking it apart so it wasn't all pulled together so we could have separate conversations about that so that's why we have all these items so and i do understand what you're saying the a so thank you for that miss vaughn miss fisher and then miss patrick i wanted to clarify the motion please because i made the motion i did say a
072consultant this is specifically just to agree that a consultant is needed to facilitate and then the next part of the question will be addressed in the next motion thank you yeah that's how i understood it so you have three steps in this discussion the first step is with regards to whether or not you're even going to hire someone to help you facilitate the second step is who you have all of the information there in terms of how much et cetera and then you can talk about the specifics in terms of the agreement because there can be some negotiations back and forth thank you miss fisher i just want to make one qualifying comment if the majority of the board believes that it's necessary for us to hire a consultant to facilitate our our hiring process
073of the interim i'll support it but i do i do not think it's necessary and i understand that the reason we're at this point is because there was a reluctance for us to work with our staff people to help with that facilitation which we have many qualified people who could help us with that so i just wanted to make that qualifying statement but yeah thank you for the support that if the majority wants to have a consultant be the facilitator yes and that's what you said right okay thank you for that clarification that is exactly correct so are there miss kittens well i just wanted to make at the last meeting i was the one that brought up not having a consultant and just having staff to help us through the process and if a
074consultant were to be involved it would be to sit in a chair or a seat here to facilitate the meeting where we are discussing and interviewing and that's all i am i do not there's still too much involved here for me with the consultant i agree staff can help us get the questions the rubric we receive the applications that's our job and we know how to do that the thing that we have difficulty with would be just having someone outside facilitate the meetings where we are interviewing the con the applicants that's it and i believe miss patricka i just wanted to comment on on the reasons why i believe we need a consultant so we have it is 12 12. we have not made it through two items on the agenda on the c1 i
075had to bite my tongue a million times to not say point of order to get us back onto the subject that we were supposed to be discussing at that time that puts me as an individual board member in an adversarial position with my fellow teammates in terms of the discussion that's taking place and if we were to to utilize staff for that would put a staff member in a an adversarial position i believe that an outside independent person can again put those guard rails in place and make sure that we are moving forward in the discussion and moving forward in the decision making process and that is why i believe a consultant is so important so are there any other madam chair may i ask miss patrick a question yes how would staff providing us
076with documentation put them in an adversarial position okay that's that's why i asked the question thank you facilitation of discussion puts me in an adversarial position if i call point of order on you or on ms morgan it's this process can be fun this process can be something this entire community gets behind and it can be a fun fun process if we're staying on task and i fear that up to this point we have not shown the ability as a team to stay on task and an outside facilitator will allow us to do that without any one of us having to be in disagreeing with the other i really believe that a seven thumbs sideways on every single question in front of us can be achieved with outside assistance all right well at this point
077if are there any other questions i will go ahead and call the question regarding for the vote regarding hiring a sorry my glasses on the hiring of a consultant to facilitate the interim superintendent hiring process so would you please record your votes thank you thank you motion carries 5-2 thank you the next on the agenda you have heard the recommendation of the board approve the consultant agreement to facilitate the interim superintendent hiring process as discussed is there a motion to approve i'll move to approve the hiring of the consultant agreement thank you so i have a second please a second thank you miss morgan and now discussion now now board members because you have three different possibilities this is the opportunity to discuss those three different possibilities so i guess what i will ask then
078if there is anyone who has a recommend after having the opportunity to speak to all of them is there anyone that stood out to you that you would recommend madam chair i have a question about the process question is again we are voting on a motion that reads approval of the consultant agreement to facilitate interim superintendent hiring process and again that is that is it all or nothing or at all that is confusing i believe we're putting the cart before the horse to choose someone before we know what it is we need them to do if these are the people that i mean we need to know specifically in order to be able to say this one or that one thank you mr preet bruno so at the one of your workshops you went through
079the particular scope of work or what you wanted from those particular individuals i don't have that in front of me but i do know that you did that and if you want to change that or add to it you're able to do that because there will be some negotiations between those individuals and the board may i please respond please when a motion like this is put on we should have that information here to be able to read it and go to click on it and it will say this is the recommended action and the statements that we discussed it's very vague thank you could miss lizek could you pull that up maybe the scope of work which was from the may 4th workshop the notes and it'll say consultant and then there's the names and
080then on they're in you have lines and then you have the notes that we took and the consensus that were made ms fisher so then i thought that in the previous approved we approved hiring a consultant to facilitate would you repeat your yes facilitate yes so i think we clarified that yes so now i think that we need to create that and offer that agreement to whoever we think would be the best choice to do that and when we sent the consultants the facility i'm going to call them facilitators so we sent the facilitators the scope of work that we had spoke about at our meeting so they would be able to understand what we were looking for as well as the time line so that way they would be available on those dates as
081well so that was sent to them because we definitely want to know that they would be available if needed you need to yeah it starts there so up on the screen no you're on the you have to come down okay so this is what our the conversation that took place on may 4th and this was all sent out to all of you as well so these are what we sat here and discussed and the consensus so if you need if you need a minute to look at that and then that way as miss kitten said you can have that to look at as well as this miss patricka if i could say i believe the facilitation is the key here as we look at the review of the interview questions we'll be at a public
082meeting and that will require facilitation the review of the rubric will be at a public meeting and that will require facilitation the interview process will be at a public meeting that will require facilitation so i just i just want to create clarity around the duties that are stated up there i believe that individual meetings with each board member will be helpful because it will allow the facilitator to understand each board member's personality and each board member's desire with regard to the outcome and i don't mean an individual person i mean desire with regard to the outcome but i can certainly i'm hearing resistance to those individual meetings i can certainly live with it if my colleagues don't want to hire somebody to do that piece but i believe that the last three bullet items are
083exactly in line with the motion that i made previously okay thank you miss giovanelli can can i ask the board attorney to read the statute or the powers and duties of school board members yeah our powers and duties there there are three specific statutes is there something in particular that written down you see zero 001.42 to stay focused on what we're doing so this is this is one of the statues that discusses the powers and duties of the school board florida statute 1001.42 can you hear me now i'm sorry this is one of the statues that discusses the powers and duties of the school board 1001.42 and it's a very long statute so i will give you the subheadings one is the requirement that minutes and records be kept to control property adopt school programs
084establish organizing the operation of schools there are some language in here with regards to personnel in terms of designating positions to be filled and prescribe the qualifications for those positions and provide for the appointment compensation promotion suspension and dismissal of employees adopt policies with regards to the standards of ethical conduct for instructional personnel administrative personnel and school officers and disqualify from employment instructional personnel and administrative personnel as defined by additional statutes provide for the proper accounting for all students provide for the adequate instructional materials for all students did you read the part about the hiring now the superintendent that's what number is that miss givenelli 100 1.42 yeah but what number is it is it 13. and i and i didn't print it because i'm on that and i don't see that specifically and superintendent
085i think i mean it's just our responsibility i don't want to give my power over to a consultant that's really what i want to say thank you point of order we have decided as a board to hire a consultant could we please keep the conversation on topic thank you mr i mean this jurisdiction has the board is hiring the superintendent we're not a jurisdiction that elects our superintendent correct and yeah it's my responsibility that's all i want to make a statement that's my responsibility and i'm not going to give it to anybody else thank you right and we certainly do not want to be given right that is our job so we will all seven of us will be making that decision to do that is there any other if i could go back to
086is there a name of one of these that just jumped this thon please yeah to to expedite this just an idea or a suggestion if we could just to expedite go down and ask each board member if they have you know either any of the three or name a person and maybe we can just from hearing that at least eliminate one person if there seems like you know perfect that's really what we're if if that and that's what i was trying to do without going to each person so but that's a great idea i will certainly do that miss vaughn start with you my first choice would be cashman thank you madam chair may i ask can we go around and do a thumbs up sideways or down on that and then we will as
087a board and as a body know where everybody stands i think that if we can get everybody's at least their first name i mean who they believe should be then we could like if no one picks i don't have a first name i just want something that everybody can agree with yeah so if someone if we can do this then i'll know where the agreement is and that's what i will support let me know how many oh you're saying just okay based on okay so instead of each one of them okay so what okay so we're gonna go down the list so mr cashman his name has just been presented do we have yes no maybe and this is not what their duties will be or what we're wanting them to do because we're going
088to direct them on what we want them to do so this is just saying do we want them to be that individual person to help facilitate the process and just to be clear this is not a formal vote you're just trying to get the consensus in terms of where the board is right now on these three individuals yes exactly thank you so we're we're changing how we initially said to go with what miss patrick has said no but that's that way well we could i mean we can go down and everybody can give a name but that's still gonna we still have to come back and figure out do we all agree upon that person okay so to expedite this we could you know we have three names do we whoever has the most votes
089definitely will be considered okay madam chair yes i think based on the conversation that i'm hearing perhaps just trying to see where the board is in terms of these individuals because you may not need to have the consensus on all three so maybe just having everyone say tell me about your first choice what's your second choice go down the line and then come back and do the consensus on those two top candidates miss vaughn your first one is mr cashman thank you your second one would be peacomp okay miss kittens well for the record i need to say that i feel forced into this process that i do not agree with so i just want that out there and since i am forced to make a decision i do not want to just lose my
090total vote so i would go with mr cashman but let me say as well when i spoke with each one of them and about the things that we had discussed there were different interpretations by them of what these items meant and so that's why i think it's confusing if we don't have it concrete we it this process and the way it's written it's not specific enough so madam chair once the board goes through this process gives the two and you guys have a consensus at that point you would instruct me in terms of what to negotiate with the con the facilitator correct so we will have that control over what we want them to do or not to do so that and that's going to be based on we make that decision they're not making
091that decision but you told me we've already you and ms patrick already said we've already decided that and it's already voted on so my choice is mr cashman at this point thank you thank you and actually the only thing that was discussed was the fact that on may 4th we as a board we all of us had a conversation regarding the duties of what we again it's not an eye it's a we would like to see in a facilitator if we were to have one what we would like in saying that there does not there we're not prohibited from changing whatever that looks like so i mean we have that opportunity to do that and we will i'm sure do that miss fisher well i was just going to say point of order can we
092continue this what we're doing now okay yeah i would i would also select mr cashman based on his resume and my conversation with him and then a second ms erkowitz oh miss morgan i'm sorry i don't know i went right past you one two three i mean i am prepared to go with whomever the board selects i i'm with you there mrs patrick for me one and two are tied it would be mr cashman and mr mizerkowicz and again i can live with either miss chavenelli i'm at the willowboard i don't have a particular one and i as well miss so at this point you didn't ask for my second i'm sorry you did not ask me for a second oh i'm sorry i thought you said you did not want to give i mr
093apologize and then mr peacock thank you so madam chair at this point it appears that you have one candidate that the board can pretty much live with perhaps doing the consensus just to verify that it appears that mr cashman okay seems to be a top choice well yes it does appear that way so could we miss patrick you have to make a motion to amend the hiring of mr cashman as the consultant to facilitate the interim superintendent hiring process to move things along us respond i second that motion so just to be clear miss patrick your motion is to hire mr cashman as the consultant to facilitate the interim superintendent hiring process and this was an amendment to the motion that was already on the floor so at this point there's a second to that
094motion let's go ahead and vote on that amendment i don't know if there's any discussion is there any discussion regarding that miss juvenelli so i brought this up the other day and i just want to bring it back up again so mr cashman is the most expensive mr peacock offered his services for free and mr mazurkowicz offered his services at a cost but he would give it all back to the foundation so is this what we really want to do as a board pay for a pay for a facilitator that we have our own staff that we could work with could do the same job i just want to make sure that we're transparent on this and that's what peop this board wants to do thank you for bringing that up miss vaughn listening to
095the public comment earlier there were a couple of speakers that seemed to feel like whoever we chose for this would be influencing us or telling us or the reason that i chose mr cashman was that i felt given our conversation given his background and his just our conversation and his background i felt that he would be the most objective of the three candidates i mean any of the three would you know certainly have the background and experience that they could help us but despite the cost i felt most comfortable with him just in the whole conversation and so when you look at some of the things honestly that we have said we're going to spend a lot of money on i think especially if we eliminate those individual meetings it really is a negligible amount
096that we would be spending on that but he was the one i was most comfortable with of all three thank you do any other comments so what is there another comment okay just for the same reasons that miss vaughn said if we are to choose one i think the most fair and objective would be mr cashman thank you miss kittens okay if we could then take a look you're gonna have to do a hand vote and the motion right now is to amend basically substituting the word consultant to cashman that is the amendment correct so if we could mr patrick would you please repeat your motion and then that way we can get a vote to amend to approve mr hoffman as the consultant see i'm bad with names mr cashman as the consultant to
097facilitate the interim superintendent hiring process okay so now we need a hand vote on that so if we could please have a hand vote oh has to be up or down i guess i'll agree oh does she get to s is there a public comment no there's there's no public comment because this no this item was already on the agenda there is no public comment at this time man there's no public comment this was already on the agenda and all of the individuals and the backup materials was available to the public and the public did have an opportunity to speak on any of the individuals that were on the agenda and i do believe some individuals actually did speak about those potential individuals so there is no public comment at this time you're out of
098order ma'am you're out of order thank you at this time board you have voted seven to zero to make the amendment to the motion that was on the floor now he vote on that motion as amended and do we comment on that yes you can comment on that if you want to so miss patricka since this was your motion if you can please state the motion as amended and then we can move forward okay so the motion as amended is to hire mr cashman as the consultant to facilitate the interim superintendent hiring process what i'd like to suggest is that we give the board chair the ability authorization to change the scope of work to exclude the one-on-one meetings because that seems to be the appetite of the board but to continue to include the
099facilitation items that were in in that scope of work okay so miss patricka hold that thought for a second because we're going to then talk about the agreement itself and the scope of work and all of those things that's within the agreement let's go ahead and take the vote on mr cashman and then from there we can talk about the agreement because isn't it all part and process if i look at c3 it's the actual agreement that we're approving and if the agreement is as stated by mr cashman in the attachment that includes one-on-one meetings so talk about it i just don't want to confuse the discussion with regards to the motion that's on the floor right now but certainly we can discuss it but let's bite size bite size so if we can just
100have a the formal vote because there was an amendment you need to have the formal vote on that motion and then you can talk about what ms patrick was talking about in terms of the scope of work and those types of things no we just the only thing we just voted on was to change the amendment to amendment that was what the vote was for so remember board members the amendment we changed the verbiage robert's rules always remember you can amend a motion which was done where you substituted the word consultant for cashman now you need to vote on that motion to formally adopt that motion so may i ask will we then have to add an agenda item between three and four in order to approve the agreement no because this is all part
101of the discussion it is all part of the discussion you're going to be looking at the agreement as well and then i'm assuming that you're going to maybe want to negotiate with him i it's up to the board as to how to want to proceed at that point with specifically with regard to the agreement i think that's where you were getting to miss patricka okay let's try it right this right right here is all we're doing go ahead miss kittens i'm sorry i would like to make a motion that what we are voting on is the approval of mr cashman and the his scope of the scope of work that is in items c 3. point a border you can't make a motion while there's a motion already on the table here we oh i
102thought we just did that anyway okay okay so thank you miss kittens we are we have the motion on the table is to move forward with mr cashman so we already did the amendment now this motion right here that was just brought up by miss patricka was to accept to approve the now we're doing the approval of the consultant this is what we're all right now so but do we have any conversation regarding that does anybody have any conversations so if there's no conversation on that then i really need five minutes with the attorney please point of order madam chair not during the middle of a meeting i don't think that's appropriate i've been advised by the attorney that i've missed bruno mr preever and it should be something we all hear okay i agree
103with that actually point of order can i please so let's go back to where this where we kind of fell off the rails here you have now the motion that's pending which is the formal motion to hire mr cashman as your consultant ms patricka wanted to allow or ask i think to take out one part of that scope of work if i if i'm understanding correctly ms patrick that's what you wanted to do we can do that the request was let's go ahead and make that formal vote so we can finish with regards to that and then we can discuss the scope of work for mr cashman if you want to do it all together it's to the board's discretion if you want to do it but i think sometimes with the board if we
104do bite size bite size it's better that's what i was trying to accomplish and i agree with you but we can't we can't discuss the agreement without a separate motion yes you're gonna have you're gonna have to you'll have to make a motion to go in between items three and four well i'm seeing it as part of the whole discussion as to the agreement and the consultant you can't discuss the details of the agreement without emotion this is an action meeting i agree with you do need to have a motion i agree with you okay mr prieber now okay yeah this conversation back and forth we need to we have a motion on the table okay so we need a second of that motion so that way we can have discussion on this correct yes
105so at that time during that discussion we could then speak on what meets needs or wants or what we don't like what we do like at that particular time yes that's part of the discussion okay i just want to make sure that's understood so that conversation will happen so we have a motion on the floor do we have a second for them can you please repeat the motion which motion are we i'm sorry you're fine you're fine miss mr trinket please restate your motion approval to hire mr cashman as the consultant to facilitate the interim superintendent hiring process thank you and then second it by it was actually an amendment that was seconded and voted on that's what i've got for robert's rules you vote on the amendment then you go back and you vote
106on the main motion as amended correct so we're re we're voting on the amended form now the amended motion correct so we still need a second a second thank you miss vaughn and then we have discussion correct yes okay thank you i'm not sure why it's not that's what i keep repeating i call the question because we've really all already talked about mr cashman okay so in saying that is there anyone you're calling the question and no one else has any so let's go ahead and take a vote on that please on is that a hand vote or do we need hand vote are we voting again for mr cashman is that all we're doing this is yes we're redoing it with the third time okay yes thank you 7-0 okay okay so next we
107have on this on the agenda you have heard the recommendations that the board approves the advertisement documents well this doesn't matter now you have an issue in the agreement oh geez okay now you have the question in terms of what you want in the scope and the agreement okay oh i did okay okay so you have heard the recommendations of the board to approve mr cashman consultant agreement the consultant agreement to facilitate the interim superintendent hiring process as discussed is there a motion to approve i'll move to approve thank you second miss morgan thank you and discussion miss kittens yes i would like to see definitive items in this and if you're going to take what we talked about the other day and add this then fine but i need to see a definition of
108what you mean by facilitate facilitate was sprinkled all through there but it is not defined miss fisher yes and in regard and in response to ms kitten's request i believe this would have to be negotiated with mr cashman yes but we have to start i'm sorry madam chair man we have to start somewhere to give him something to negotiate we don't just go to him and say what do you want to do no we tell him what we need him to do exactly and i'm asking to put that in here that's all i'm asking thank you okay thank you so everybody sees we have it before us in front of us as well what is what he has written down for the scope of work so you're wanting the word facilitate you what is it
109that you want that word to the meaning of what facilitate means no we talked about facilitating with staff facilitating with the applicants facilitating with us facilitating the meetings i just think we need to have it clear and i am not in agreement that we just leave it to the chair to make the decision where a governance team that we should make a decision as to how that should read i am not i don't want that honestly i'm just going on what miss patrick had said yes i don't want that on me i want you know all of you to look at what the scope of work is which we have and if there's something that needs to be added or changed then we would have mr bruno negotiate with them on our behalf on our
110behalf not my behalf ours ms fisher yes so the scope of work is what we need we already have our rubrics and all of that which i understand was provided to ms vaughn by hr or or not not for this okay so the facilitation is to make the process easier and so once we decide which of these things we want him to help us negotiate or navigate then we can present have ms dupree bruno present that to mr cashman i've been looking at this i mean it's me meet individually with each board member i understand that there was some reluctance about that and miss patrick already said let's leave that out so then we already agreed that we would like someone to help with the review of interview interview questions based on the board interviews
111along with the interviews as directed by the board members and then facilitate the review of the interview rubric and so if we have edits or suggestions or changes to any of that we can decide that now and then ms dupree bruno can negotiate that with mr cashman thank you thank you miss morgan so i'm going to suggest that we start with bullet one and we seek consensus on bullet one go to bullet two seek consensus go to bullet three then when we get to the end if there's anything that we feel is missing we can add it on but let's just go one by one and see where we are as a board thank you thank you miss morgan for the process if we start with number one my suggestion is to just say as
112needed or as requested by board members instead of making it a definitive thing that we will have to meet with him so as needed and as necessary for the process is what i would state well i don't know if we really need to change that because we have the right to say we i mean to change the verbiage because if we do not want to meet with them then that would be on us if we did not want to meet with but i'm just saying for the clarity of the document to just make it very clear and simple so if you don't meet with him it doesn't have the perception that you're just being belligerent or whatever and don't want to do it so i'm just a clear simple statement of meeting individually with each
113board member as necessary or requested because there may be a time that something comes up that he will have to meet with us and say because of sunshine i need to tell you this so meet individually with each board member as requested or as necessary miss vaughn i support what miss morgan said and do a consensus on on each one we've got to expedite this because we must get that ad out and we have a hard stop and that we either vote yes live with it no and then if if somebody is a no what you know ask them then how can we change them is that's perfect okay so bullet one which is meet individuals with each members to determine individual perspectives are we consensus on yes no maybe not with that verb not
114with that verbiage and so and miss davinelli why would you what would you need changed i need that i don't need to have a one-on-one right and you would not have to and that's the thing you have the right to to meet or not meet with with whomever that's that would have no that's your choice okay so but i don't want this to be abused let's just put it that way well yeah i understand thank you so it's five to two facilitate review of interview questions consensus on that one don't we need to figure out what we need to do to get them on board well i've already stated what it may ask me yes please i've already stated what would get me on board is changing the verbiage and no one had an appetite
115to even discuss it so as needed to add the word as needed which doesn't really i mean then yeah and we're good with changing that as needed as needed or necessary as needed or requested you said request it requested or i had necessary in there because there may become a time that they have to meet with us okay so what which what verbiage are you looking to put in there so that way miss the time i mean was that kid i forgot what i even said now you had said as needed or requested and then you said that's fine yes okay so are we good with changing that word the verbiage miss givenelli as needed or requested i don't think we need it but i'll live with it i guess i just want to get
116through this thank you bullet point two facilitate review of interview questions can good bad indifference we will explain that as we go yes thank you facilitate review of interview rubric i can live with that live with that please miss jaminelli where's the where's community involvement in with him facilitating it all i mean is there is that good is this it for community involvement yes well no during the meetings we have meetings that will be scheduled and that will be the community involvement he will they be able to speak during that or will it be workshops no okay no so we definitely will be having community involvement and can i just add that we may if i may speak facilitate is still very vague and i think that needs to be defined not here and now
117and today but facilitate the rubric could mean looking at every aspect of it instead of just answering questions that we may have and i think perhaps in the discussion with mr cashman beginning his perspective on what that looks like okay thank you miss kittens facilitate candidate interview process well that's that's them helping us during the interview yes yes then i would take pride okay that's fine i can live with it to keep everybody on track thank you very much work with district excuse me district staff as needed to facilitate the hiring process so whatever whatever is needed for us to well i need more i don't know okay so this came from because of the fact that what was that with mr preeber do you recall what we had finger printing all that oh yes
118thank you and background check yes okay i don't understand why he would need to be involved in that though i don't understand because he'll be at that point the staff takes over i don't underst i don't understand so if i may miss patricka we have worked with ms mcclung and ms stillwell up to this point and they have brought items to staff that had to be completed in order for us to move through this process instead of staff facilitating we're hiring somebody else to facilitate and that person will be going to staff and asking for various things along the way that is the purpose of that bullet point so may i ask this guy so in other words mr cashman would be acting as liaison for us with staff as needed on certain issues as
119kind of as needed i think yes yeah there's no period anyways you can add it i'm sorry ms jimenez it's not a complete sentence anyways there's no period none of them are complete sentences so can you sign some of them are okay can i get consensus on that then please be available for the meeting dates and other possible dates agreed upon which they were already sent out to them so they know what the hours are you would need to ask what those dates are those the dates that we have action meetings or whatever the dates that we have posted here that are on the website at this time we do not have them listed as their the dates are there for us to have workshops briefings action meetings whatever we may need to have to
120include we didn't have a specific agenda for them yet and as we get them these are all the whole dates okay so everybody's in agreement of that thank you estimated hours per month was the 10 to 20 hours can you please raise it thank you do we have an agreement on that because we really don't know what that will be so that'll be a negotiated time and then the fees it's 200 an hour and capped at 25. okay and then the terms as far as either party could cancel this agreement with or without cause within 14 days notice period or as agreed upon by both parties we want that out yes and of course miss dupree bruno will be doing the negotiations for the board is there anything else that we needed to add in
121here at this time okay so can we then take a vote on i'm not sure where i'm at now a vote on the process for agreement the agreement the agreement may i ask is there a time a deadline to facilitate this agreement can we have a time certain as to when we get it back okay well we would have to we have our next meeting ms dapri bruno could you give us an idea when you think you could get this done and back to us as far as i mean we'd want it done pretty quickly yes we can make sure that it's done prior to the next meeting if mr cashman is available and we can work it through thank you okay so if i could then ask for the vote on the approval for
122the consultant agreement and as amended per your discussions as a minute for our discussion it's on the screen thank you miss kim do we have to take public comment so if you look on the agenda on board docs c3 was the approval of the consultant agreement it said that it was an action item with discussion and the recommendation action was approval the consultant agreement to facilitate as discussed so the public was well aware all three of those agreements were uploaded on board docs all of the information was there as well if you look at c2 on the agenda item the same thing this was for the consultant and your last vote actually was under seat two with regards to mr cashman but you had a vote in between that because you went back to decide
123even if you wanted to have being consultant for your vote on mr consult on mr cashman was under seat two and now you're under agenda item c3 public was properly noticed okay thank you so moving to the next item you have heard the recommendation that the board approve the advertised document is there a mission to approve move that we approve the advertisement document excuse me madam chair i don't think he took the vote on the motion that was pending which was the motion to adopt the agreement as amended yes we just did that i don't remember voting on that did we not just take that vote no i didn't get it all right i thought i just said that can we please take the vote on the approval as amended on the consultant agreement and
124this is a hand vote because it was amended thank you know i just voted handbook please i missed the amendment this is for the amendment on the consultant agreement as amendment yeah let's amend it thank you senator okay so now we are we're on to number four you have heard the recommendations that the board approve the advertise document is there a motion to approve i'll move to approve the advertised document and second by miss patricka okay and any discussion and i'm going to turn this over for to miss vaughn at this portion to speak on this thank you miss miss phone okay you have before you two paper copies that we're going to be working with so if you'd have those handy i'm going to tell you ahead of time i'm going to be working
125very swiftly on these most everything not everything there are a couple things we have to discuss but most of the corrections we have already discussed so all right one of the big things is and i already mentioned that and i sent it to you yesterday if we look at the candidate let's see where is that candidate all candidates interested here's here's a change on the two-page document we have two that we need to go back and forth on that they need to submit an electronic copy of their resume and cover letter now that is something that we have not discussed and we need to discuss it to put it in there i'm going to also allow in this discussion going down to job close date which is on both copies that we have friday may
12621st at 4 p.m and as i talked about earlier in this meeting and we have approved the timeline we're going to need to have these resumes in hand and so number one the recommendation from lizette rivera was that it's very tight if we wait for the paper copies and we might not get enough people or people might be you know the mail has been slow lately so i'm recommending and we'll get discussion on that in a second that it go to electronic instead secondly i'm recommending that instead of four o'clock that we established either eight or nine like let's just say 9 a.m that we established that all must be in electronically this will give our board secretaries time to what and i've talked to you know was on i'm calling you lasagna tanya or
127lissette what happens when you put those two names together you get lasagna dear sorry thank you for the levity maybe that could be like j-lo and all of those we'll just call our board lasagna hey a little humor all right that what they would do is they would print each of the electronic copies that came in including the cover letter and put together a folders or binder and again we would have to make it a point to at some point stop by and get that folder so we would have it over the weekend so these are the three things we're considering making it electronic instead of paper and changing actually the two things and changing the date not the date but the time all right discussion on on that miss fisher yeah i was just
128going to say i'm perfectly satisfied to have them forwarded to me electronically in the interest that's not how it would be that's that's not the proposal and we can talk about that the secretaries would hold and hold these and then at the time they would run off paper copies for all of us that it they wouldn't they would be sent to the board office and that we would get them all all at once the original discussion that we had just to remind you had to do with confidentiality now i trust all of you so i can go either way if you want them sent to you individually so let's talk about any of those things any of those three things so miss fisher did you want to say more about sending them individually to you
129no i just wanted to say that i would be happy to receive them electronically and i think it would be saving paper and time and not having to have somebody drive here from wherever they may be at that time okay so let's focus on on that then rather than have the secretaries they're the ones to print them out that you would like to have them when they come in each one sent to you and then you either print them out or review them electronically okay mrs patricka and then mrs givenelli so lizette would you put these sorry ms roman would you put these together in a pdf document send them to us all at once would that be feasible yes that would be what i would propose not individual emails but but ask them to
130please compile in an electronic book so to speak and then send them to us and ms vonn thank you for bringing this to our attention because i initially when i saw that didn't want paper i wanted electronic and so i was excited to see that we were moving to an electronic version okay mrs juvinelli and i would need them electronically because i will be in arizona there will not be any way that i can pick those up so i there's no way i can do it so then for you and from what mrs patricka said instead of getting the thing i worry about is we get so many emails the thing i worry about is that accidentally somehow we either delete something or it gets you know mixed up in many emails that we get
131but the idea of an elect a pdf file and ms roman you could you could do that you already said all right so we've got that out on the table and it that's an excellent comment from miss giving ellie that she wouldn't be able to get them any other way let me just pull each person then we'll come we'll come back to second rounds okay miss jordan and i'm good with what however you know we decide to do this but i do believe that we need to i like the time that we're changing the time and i do believe that they all need to come at the same time not one at a time all at once together so we're looking at all of them with fresh eyes all together instead of one last week
132and you know having preconceived notions so that's what my preference is okay miss kittens what can we can we just do a consensus that we would receive them electronically all together on the last day okay and mrs morgan that's fine okay second round is there anybody else that wants to comment yes there's still tribute concerns regarding it getting lost in our inboxes ms roman would you be willing to text us all when it is sent so that we will all know to look for it and make sure we don't delete it mistakenly yes okay so we have are you talking about each individual one that comes in no are you one when the package when the electron and the packet comes in to us okay so what i am hearing so far is that we
133prefer that we're okay with the electronic that because of situations like mrs givenelli being out of town and maybe other reasons why we couldn't quickly get to the office to get a paper folder that we would like to see them all at once in a pdf file that would include all the cover letters that we are okay with changing the time to 9 00 am to allow for the secretaries to have plenty of time to get those things done okay so anything else on that portion because i'm going to move to another topic on this ad yes well i had sent a i don't know if that's the time to do it i sent everyone an email somehow my correction or suggestion did not get out and when we get to it i'm sorry to
134interrupt you but i want to get to your piece and yeah i know so we'll we will get there and all right so career qualifications both of these say master's degree or higher and we talked about documented history we should be okay on that yes just raise your hand if we're not essential job functions we have exercise i don't see any changes there the second one performs such duties okay there's one change there policies of the school board and the mission i think that's just a syntax and i asked if they would pull up the email i sent so they can see my suggestions on these sections i send everyone the email okay so you have them on multiple bullet points yes okay so if you could please everyone should have it and it's it's
135pretty quick may i do it real quick well we're going bullet by bullet so when you have a suggestion on yeah bullets so was there a suggestion on that bullet number two perform such duties and exercise as assigned okay and you ready to go to the next one yeah well let's let's hit that one first so adding the and adding as assigned consensus everybody okay with it or is there a problem okay so let's add as assigned in in that one okay and who are you doing that mr roman yes but i'm not sure where you are right now okay so it would be perform such duties and exercises as assigned i'll write it in on my copy too as assigned and then the other correction is and the mission and vision instead of mission
136and vision this is on i don't know who they were just here on the dais this is the three page one with the red corrections yep they dropped that off for you yeah because we got another one that has some corrections are we good on that okay bullet number three administer and supervise one correction that's on here is instead of saying provided by the board and see that the word ensure did you have something else miss kittens that you sent in yes did everyone find my email that i sent okay i'll send it again but mine just reads at the end after board as they are executed it says administer execute and supervise directly and indirectly all programs and services and board policies so you add it well no i just changed the whole thing
137it's to take out all the verbiage before that and just to read administer execute supervise directly and indirectly all program services and board policies okay period okay is that do you not this woman do you not have a copy of the one that i have it was 11 11 24. i'm just gonna not i'm not going to work off three documents right if she can put up the one there it is that's the one that i have right there and scroll down because we're not at the top one okay right there and all i did was to i didn't x out but instead of all of the other sentence said just briefly say administer execute and say you in other words you would have crossed out the first yes and i will say that i
138went over this too as a part of my conversation with some of the consultants and they agreed on especially the first one at the top that we can go back to and the others are okay let's let's finish with that one because i think miss patrick had some changes too i'm not sure if it was administer and supervise that bullet other comments whether you like things change or yes miss morgan i think it's a good change okay makes it more sustain succinct all right this particular time we just need a comma after execute right i'm sorry i didn't come i have to execute we need a comma after execute okay administer and supervise directly directly so do you want to use the word ensure you still need a comma when you have and where there's
139a list after each item in the list administer execute and supervise directly and indirectly all programs yeah and i apologize but now i'm working off three documents three things so it takes me a moment all right so what do what do you think as changed right here do we want to keep it thumbs up we're going to vote on the whole thing but fine okay so let's make that change all right the next bullet is and this one has i remember we talked about this next one at our last meeting that we divided it up and so the new bullet would be service secretary of the school board okay this should be my only question was a period after board and the capital advice the school board all right and then we divided it and
140put the next part of the original and provide advice and counsel so in other words we won't just serve as secretary of the school board period okay and then the next bullet provide advice and counsel this is the in red i'll tell you what instead of just doing consensus on all if i see a hand go up that means you have a problem right with it okay and then the next one and we've already talked about this identify and bring forth solutions yes miss patricka i'm i had a typo in that it should be solutions to problems plural -huh it should be okay identifying bring forth solutions to problems while identifying needs and creating plans to address the same all right so we add problems instead of just problem yes you're working on the recommend
141okay working on identify and bring forth the yeah bullet yeah and it's already in red in the copy in red are you doing the one that originally was recommended to the school board adoption off of she doesn't have this is she doesn't have this is miss kittens who who gave her that one yeah miss stillwell is this one i've not seen that one all right so these were on the day of my seat when i came in who who did the copying here where did they come from you did the copying okay i don't know where the small print one came from the large spread i i don't either it was large print came from miss you have an insight this one yeah i sent it i can't remember the date i sent it but
142i sent it to you we just need to make sure that we're working off the proper one so that way you're not going to have to redo this whole thing again so she's getting right right it's right there with cp edits okay yeah it's identify and bring forth and it comes after provide advice no they're not so can you track changes maybe there are no corrections well miss roman do you have the proper one it appears we have several documents right now click review and see if you can track changes no it's not showing up i think suggestions suggestions so what we're talking about here are scribner's errors it's grammar i don't think that the board needs to approve each grammatical change i think the substantive issue regarding the date and the time and the
143delivery to the board has been addressed there is one more substantive item i'd like to do right right we're almost there i think that you know staff can incorporate the appropriate grammatical changes i don't think we need to word smith i agree i do have one section at the top though that is can we agree to that miss vaughn i everybody anybody have a problem no i'm i'm good with that trica and i both have yeah i know we're getting there okay so this is miss kittens document all right we just can't i go ahead and give my suggestion since she hasn't split it are we at no at the very top it's it's not one and two the red is replacing the first one and this is the one that i shared with the
144consultants and asked their decision as well and the majority like the second one because it's just clearer and it's just replacing the first one as the interim superintendent you will you will lead administrate the administrative instructional support staff from lake high schools through the strategic plan by planning developing maintaining the best possible education programs and services just switching that for that first one at the top that was a little vague and that's if you want to get consensus on that has everybody found that place on it's on she's got it up here on the screen okay okay so that's the question is regarding support staff switching that strategy it's not one and two lizette it's just right right that's it's just there's no numbers really okay all right and that is in lieu of which
145one on the original the top one the top one okay so that replaces got it all right all right so consensus just put a comma after instructional and i'm thumbs up okay okay and that by the way so there's no question i was showing ms fisher the grammatical rule regarding commas in a list that's why i so that top the top one remove that one right there right here take out that one right just delete that add a comma after instructional and then delete that part about node at the end well this is not this is not the right okay because look miss von this one has the paper copy that's what i was saying but don't know i know we'll go back as a matter of fact we're just going through this right now
146and then before we vote to approve it okay so far so good where we are in the document and we had an agreement on changing that first part everything yes sorry and i think ms patrick had one more thing she wanted to yeah i'm trying to make sure that we have everything else that we have everything else covered all right so then miss patricka had a substantive question in changing you want to talk about your change bullet items supervise and maintain a systematic evaluation of the educational administrative and support service needs of the district period developing the comprehensive annual and long-term plan doesn't seem appropriate for an interim where are we oh where's the supervising maintenance asking you all to consider that coming into today right where where she has her cursive at yeah i
147have to clear communicate okay systemic systematic evaluation now okay and we did also by the way while we're looking at that was that not where we had no it wasn't the support versus supportive yeah that's was part of what i sent in no i'll agree with that developing long term i don't know about the annual part because it depends on how long it's going to take us to get a permanent person and we're at evaluation time right now but all right go ahead mrs juvenille does that take away from our vision and mission though if we don't have that included i mean we still have to stay focused on our vision and mission right i mean right in my suggestion no because vision and admission are in other parts of the document as is 2030.
148just with specific regard to annual plans okay now let me ask a question of mrs dupree bruno because this is our ad now does the ad what legality i mean we still have our superintendent the job description the ad is meant to be in place a short version of that and so we're spending a lot of time with one word here or there but this is not a legal document of this is what the superintendent does and he or she cannot do anything annual am i correct my understanding is this is just your advertisement yes okay so i just want everybody to keep that in mind that when push comes to shove we still have that document that is the job description and this is just the ad now we don't want to be to
149say anything that's wrong or totally misleading but i just wanted to bring that up okay i just wanted to say too that like miss fisher and several others have said that the interim is the superintendent for that time so i really don't think we need to be changing and you know and this is directly from the job description so they could see it on there as well all right this one seems like because it's substantive that we need to have a yay or nay on on this either leave it or change it how many of you now when i say change it that would be the negative that miss patrick brought up so we'll put it in the affirmative who would like to leave it as we had it originally without this change thumbs up
150if you want to leave it as it is thumbs down if you want to okay so we have to live with it we have a good place it passes we live with yes it passes so we're going to keep it the way it was originally without this change right all right so where are we now recommend substantive yeah recommend we don't have anything else except adding the word florida law and it looks like all right so let's go back up to the top if if you would please because that part needs to be changed to what we she changed it to the electronic and yes well those are things that you'll go through and do she changed a lot okay we're all right time factor is bad so overall final final opportunity sort of are
151we ready to vote on this as our ad or is there something else that needs to be miss patrick changed miss patrick we're going to ask steph to make the scrivener's changes right yes and i just have to say that if if this goes out with a typo in it my head will explode all right how about may i have just i was just going to suggest how about before this goes out because miss patrick is really good at catching these things that she takes a look at it and we will trust you to only add an ass or a comma as needed i promise to not change the salary or anything else except if you see a missing comma or an extra superfluous comma okay thank you for that can you please take a
152consensus on that please all right consensus on trusting miss patricka to only look at scrivener errors all right so can we vote on this now let's and this will be electronic vote right so we're voting on the approval of the ad document as we have just including all the amendments we have just made so vote now motion carries madam chair okay what and was it what was the number seven zero seven zero great all right this should be i think easy you never know the budget we had talked about a preliminary budget at our last meeting we had i think one that was waiting on if you will i'll go ahead and read what the and then turn it back over to please do that yes okay you have heard the recommendations that the board
153approves the advertisement budget for the search for the interim superintendent with the not to exceed amount of three thousand dollars again that's based off of what we had looked at right and miss von i want to give that back to you all right so i'm sorry is there a motion to approve this before i return it back thank you second i don't know i'd like to make a motion please i move that we approve the advertising budget as provided in the backup documents less the wall street journal and not to exceed the amount of three thousand dollars okay and then we'll go into discussion and miss one i'm going to turn that back to you okay take a look at do we need a second do we have a second i'll second that thank you
154okay so everybody sees on their screen what does this add up to i think it was 2 000 i know miss kittens had added it i don't do math it was under three i believe two nine something else two ninety nine ninety okay so this goes along with so with the exception of including the wall street journal the vote is going to be on these sources these posting sources and this does not exceed 3 000 now if there's some if there's some mistake or prices have changed and it goes over three thousand then i'm assuming that i guess this goes to financial services am i correct yep miss vaughn i believe also when we spoke about it that bless you the 749 the access to search resume that was removed too and then right right
155that took yeah that's that's the lesser figure we took that out yep okay so anything else mrs patrick i meant to take away the three thousand dollar max in the event it went up twelve dollars on one of these aha yeah and actually i think that's a good that's a good idea that i'll withdraw my motion and then make a new one okay withdrawal i move that we approve the advertising budget for all items listed minus the wall street journal and minus the 749 dollar access to something i can't that's tresemme no no 749 was there was a much higher figure for access i believe the 749 was the basic and wait a minute no we removed that one that we removed spoke about removing that one respond that's where miss kittens hadn't gotten that
156figure from so what is the motion that is pending on the floor now okay the emotion is move that we approve the advertising budget as stated in the backup materials minus the wall street journal and minus the 749 dollars for access to search resumes for the new york times and do we have a second miss morgan yes okay now i see you know what i'm sorry i was looking at i need to get my i was looking at school superintendent the 749 there not the new york times so that's what i was commenting on the less expensive the online only so we have that the motion and it was seconded by miss morgan now if there's discussion otherwise we take the vote yeah anybody we're ready to vote okay would you please record your vote
157then miss thomas did you get the since you withdrew the motion you have to do a hand vote okay so we have a vote in this particular please agree i'm sorry reinstate your reinstate so we can take the vote i move that we approve the advertising wait do do we take the vote on the removal removal yes yeah all i did was withdraw my motion no you're so that miss thomas will have the i want to make sure she has the right verbiage before we take the vote on that motion approve the advertisement budget for the search of the interim superintendent in accordance with the backup materials less 749 access to resume search for the new york times unless the wall street journal perfect thank you now can we take a hand vote please miss
158fisher okay 7-0 motion passes back perfect okay thank you thank you miss vaughn on that appreciate all the work that you've done the next order of business is you have heard the recommendation that the board approved the web page for the interim superintendent search as discussed is there a motion to approve miss fine i move to accept the proposed website okay is there a second thank you ms patricka and i know we're doing this a little bit different today because we have different people presenting and on this one right here we will have discussion and miss gittins thank you so much for taking care of this and miss howard if you will please go ahead okay just can everybody here let me move this over is this on okay first of all thank you thank
159you thank you to miss howard i sent it to all of you so you've had an opportunity i just wanted to kind of show you on here you can look at the screen oh okay you can look at the screen and i'll go through really quickly as you click on each thing it takes you to that section as you scroll down the process how to get involved all of those types of things we have the search process get involved and about the position this one really takes us to the yes to the job description itself and we discussed whether or not you know our audience for this is the community and the stakeholders however somebody might know someone that would be interested so that's why we added this piece in there as well okay and
160we took some ideas from polk county and the information that we added down below though is on the as the ninth largest district was taken from our impact study for 2019 and 2020 to give them some idea what's what the process and you can read the paragraph there this is giving everyone an opportunity and we can that's the good thing about having a website all if we need something changed as the ad changes or something or changes we can just go in and make that adjustment at this time this is the process that we have if we may want to go back and just look at this and see if it follows what we discussed today if there were any changes to that we can make sure to mirror what was discussed in the meeting
161today and the last item is how to get involved and they can click on watch the board meetings it will take them directly to that area view the agendas they can email or click on that to outlook or anywhere of that sort and i know that this piece i really like to that keep track of dates on your personal calendar as it takes you to the calendar and it gives you right here right okay and that gives us the feed and i won't get in time go ahead that's why you're here okay it's not going to go up a little this one yeah right there okay there we go okay and the calendar as you see on the right hand side one of the little tricks that pc if you look at how to get
162involved stay informed and get involved whatever speaking during public comment and what we added was pc so any of the dates on the calendar that have pc mean that there's pup means there's public comment yes ms fisher so can you back up a little bit to the process where it says where it concludes there board members will select a consultant advertise the position set up individual interviews between board members and applicants narrow down the finalists or select the finalists well the narrow down is oh okay i see what you're saying yeah so we can change that to select the finalists and then conduct the interviews with the finalists and looking at polk counties and some others that i saw when we get to that point we can add a place to click here or even
163down below so that they can watch that as well yes miss fisher and so do we need to say the finalists and conduct interviews with the finalists or can we just use the word finalist and eliminate the we can just change it to finalists and if there's any verb verbage that you guys see you can just send me a quick email we can do that yes ms patrick thank you thank you thank you for doing this is fantastic it makes me wish my kids were younger for sure and the donuts make me hungry i love the dinner really very well done bless you i would ask for the same sort of permission that i was given for the job interview because there are a lot of grammatical errors throughout that i'd like to address before
164it goes live okay i don't want to go through them here and now i don't know no for time's sake if you can get them to me it would really be a lot more efficient for me to sit with you or somebody who's not on the board and just point out where the issues are because there's a lot of them in there well if it's if it's scrivener area errors i can't say that nothing's substantial okay no substantive changes then can you just copy it to word and change it and then we'll just put it in for me to copy and paste okay i can't copy and paste those like if you if you put your mouse hand finger thing over board members will be taking applications i can't copy that at the top of
165the page under process the words at the very top of the page go up there top of the page if you hover over process my candidates is misspelled hover over process oh okay i can't copy those words oh okay no no problems if i could just talk to someone and walk them through where those changes are needed that would be the most efficient way for me to manage that as you know if it's just scrivener's errors that i mean that's fine would it be okay if they give you a call can we have a consensus on me doing that please yeah this is jesus i'm good okay thank you and does anyone else have any other besides just miss morgan i'm a little concerned with the first statement under seeking an interim superintendent build upon
166the legacy of the district that suggests to me an activist role and frankly i'm not that concerns me because i don't want someone coming in thinking that they're gonna take envision 2030 and start playing with it if they're only here for six months and then and we're getting ready to hire a permanent superintendent at which point we will have an opportunity to engage in you know so we're going to be doing we just changed it to continue with the legacy of the district yes continue would be better yeah okay consensus on changing that to continue yes yes okay yes you need to write this so you got it you got a better brain than me any other substantive things yes ma'am and we don't have any older kids in here i was thinking about that
167little kids but little kids are cute no i'm sorry okay no i get it i get it kids too we'll we'll add some older ones we serve disabled kids and i would predict to see inclusive yeah okay we will we will change the pictures to be more reflective of our experience okay all right point taken and we will be with the doughnuts i love the doughnuts it's our preference okay so that's true scroll down scroll down to how to get involved and i do want to make sure i said it in my email to you it was very clear that everyone did not want anything where you could see comments this is not and let me you explain laura how this works please this is just a form where they just fill out their first
168and last name all forms need email addresses that allows you to get an email they can make a comment it will go directly to your email and you can reply back if they type in their email address that allows you to hit reply to give them back to that message so it's not it's not anything that's going to show up on the screen once they apply it goes directly to your emails right so that's morgan that's what we wanted to make sure that you know it's not like facebook or other digital services that everybody can see everyone's and feed off of oh they said that i can too miss morgan i am real concerned with board members responding individually to comments received now if the comments are shared with all board members that's fine but
169i personally don't think that we should be responding individually to members of the public on comments they make about the search or whatever well can i make a point of that honestly i we didn't talk about us you know responding the thing that i like about it is that we can this goes into a database that we can print out a spreadsheet with all the information on there so if someone then wants to follow up with someone that we all have the you know right and ability to do that yes that's fine it's fine instead of saying comments for well comments for board members but instead of putting in first and last name why don't we just have all of the comments go directly to the board office and then the board office as as
170as we always do one of our secretaries sends it out to all of us board members or board members yeah we can have this as just a simple form so it can go to any email that you want and like miss getting said that it does go into a spreadsheet so you know if you want just to see the spreadsheet you're more than welcome to you know get that or again it can go to any email address that you want it can go to all email addresses it can have as many email addresses so it's all up to you guys how you want to going along with what mrs morgan said that she makes a good point and actually instead of board office if it just went to board members it would automatically go to
171all of us and we might even want to have a subject line in here to identify automatically that it's a comment from this page that's what i would add well i thought we could have it go to a separate i mean it's however we set it up correct so we can set it up behind the scenes so to speak that people are not going to have to make that choice miss howard can give them misunderstood i'm saying don't give them a choice make it either okay and that's an option too a specific email address that goes to all of us or without setting up specific email address just go to board members and have an automatic subject line that identifies that it's coming from this well and that's what i'm saying rather than having to
172say that we can have a separate email that it goes to or if you want it the thing i was trying to avoid board board office whatever can get very very busy so that's why i'm saying if we if we send it to a specific one it collects it all there and we have access to it am i missing your no kind of like what they did with the pandemic i would think so we always knew when you know somebody was asking questions or concern so just like your heading of that line that would come out to us that would say search or whatever so we know that's exactly what this is for when it comes to all of us said that yeah we can add a subject line so that it's whatever you guys
173want to as a common subject line we can do that we can look at that and we know immediately that's what it is and that's done and then everybody gets it and life is good madam chair yes ma'am i want to remind you about the time yes we're just about done and just one other thing the keep track of dates like i said they can go in and configure it so that it in all of the dates and everything shows up on their phone because a lot of people will look at this on their phone as opposed to on a computer i think i mentioned about the pc and when it's launched we can you know explain to people when they can speak at which meetings and i think that's very important because people will
174come thinking they can make a comment and we can put somewhere at this meeting you can speak at this one it's just seating and that type of thing there was one other thing and i can't remember it now what else okay and i'm really sorry given the time i have to call the question okay all right i really appreciate the work but i really have to call the question okay is if there's nothing from anyone else you we will get the errors out and i'm thinking we need to get this out as soon as possible it's ready it's just not live or hot for everyone and if you would agree we can do that we can do it whenever so i'm saying this weekend is my suggestion so the question to me would be to
175the board are you all in agreement with the corrections once we make them making sure that the timelines and everything are fine that this weekend that we would go ahead and put it out well go ahead mrs i'm not going to support it with the way the email is right now i think it's great i love it you did a great job but i think it's really an important point that we need to get that email under control and i think the best way to do that would be the way i suggested or possibly establishing but you know why establish another new email address when we can just put board members and an automatic subject line and then we can even no she said she would do that she won and i'm chair this howard
176already said she would do that sorry ladies i know that there was a call to question but i don't know if he had recognized the board member to call the question if so it's time for the vote okay i apologize is there a motion on the table right now no no i was trying to put one on i thought i thought there was a motion to approve the web page i mean yes we do have that motion i motioned to table until tuesday so that all this can get worked out and then we'll approve on tuesday well i was going to suggest be monday we have don't we have workshop monday yeah but it's not an action meeting we can't approve we cannot open i say i agree can we preliminarily just approve it with
177corrections it's a substantive thing and we're not going to have the support of yes can we take a vote then and see i'm motioning to table until tuesday so may i have a vote then to table this until tuesday like it passed okay but i want to say miss kittens this is fabulous and i can't wait to see you know the diff that we what you come up with for tuesday we do have good of the order so i'm going to go around to see if anyone has it i know we have to stop but miss givenelli i don't have good order all they want to say is happy mother's day everybody and now y'all have a great weekend thank you miss patrick happy teacher appreciation week yes thank you thank you teachers mr fisher
178yes thank you teachers and thank you mothers thank you miss miss kittens yes thank you teachers and mothers and i will be sending out an email to all of you with a concern that i have and we can discuss it probably next week thank you thank you miss vaughn yes as i said earlier my good to see us start the process of collecting data on national search firms so that and i started to pull it up but i didn't i see we do have a workshop monday on monday it will be too soon to vote on our on tuesday the 11th but do you think that's something doable that we can somehow come up with i'm assuming that the hr has some suggestions but other suggestions i mean we're out of time so but i
179really really feel like we need to have the of search firms so that while we are waiting for our resumes to come in that we also have initiated the search firm search miss morgan did you have a question yeah i do i mean i think that we all need to understand better the process before we dive into a search firm and i think we can do that very quickly but i'm just saying that i think we need to understand the process and understand what it is that we are expecting of a search firm before we pick someone to do the search but then in the meantime too we can go ahead and start collecting them as they come in because they're already coming in so as they come in i can certainly have them copied
180and sent out to you all but we are already receiving that because people already are in the know can we agree that you will schedule a meeting for us to have this discussion at asap i will definitely do that but we are collecting them okay because i've actually personally only received one so maybe i've missed any so okay okay just i've received one so you have probably they send it to the chair could you send us i've only yeah i only i have two oh yeah and they will they will begin but i do have some i'll send it i'll copy you on on it okay and then miss gins did you have something to okay miss morgan no i will say what everybody else said happy mother's day and thank you teachers and staff
181everyone who's supporting kids in the schools this year thank you and i will say happy mother's day happy teachers appreciation week happy food service people yes they're my people so thank you for everything and feeding our children and thank you all for working ms vaughn for what you're doing miss kittens we're putting this together all of us for being here and getting us through this process i really appreciate each and every one of you and our miss thomas and miss roman so thank you and miss depriving do you have anything okay okay so the next schedule meeting will be on monday may 10th there will be a board workshop at 1 p.m on tuesday may 11th there will be a board briefing at 1 p.m and an action meeting at 6 p.m at this point
182having no further business to come before this body and see and no objections this meeting is adjourned you