School Board Work Session | March 19, 2024

001[Music] you [Music] I [Music] oh e [Music] oh [Music] oh [Music] e crushed crushed my soul [Applause] crushed [Music] for [Music] is [Music] good morning and welcome to the pole County school board's work session uh we will now call this work session for March 19th 2024 to order I would like to thank everyone for joining us this morning especially um that guest sitting in the back there my youngest daughter so thanks for being here um we're humbled humbled to serve alongside the staff members out there and the great work that you're doing and definitely I would say the most highly educated Workforce in pole County um I would like to start by reading our who are we statement and then we'll get moving we are the pole County leadership and governance team if we were

002to pick one phrase to Define us it would be student centered uh because when we come together to work we lean on our diverse backgrounds um all of our experiences to ensure that our decisions are focused on providing a highquality education for all students the four most important things to our governance team are number one oper ating with Integrity number two respecting our students our staff families and each other number three establishing a culture where stakeholders feel valued supported and they have opportunities for personal and professional growth number four supporting an approach of continuous Improvement to ensure student outcomes uh collectively we we need to work on behalf of the children that we serve and we're going to find these Avenues of agreement so that we can govern the district in an effective manner there's

003no acceptable alternative we will always collaborate in a respectful manner in order to enhance opportunities for each student and staff members we're not going to disparage others um our students will Thrive because we will remain committed to supporting the whole child we hope to engage and Empower our students and stakeholders to create a community of lifelong Learners so at this time I'd like to turn over turn it over to superintendent Hyde to lead us in our work session today superintendent good morning Mr chair members of the board members of community staff thank you for being here today's agenda is pretty is a pretty lengthy one we have approximately 67 board policies that we'll be reviewing um the staff have done an amazing job I give much credit to Teresa and Chad on the work that

004they've done as you know they have tried to categorically comprise or or collect these uh policy changes to reflect minimal changes versus substantive changes all of these are driven based off legislative change or requirements new requirements under the law um some policies were just simply outdated and so it is absolutely my pleasure to turn it over to Mr Chad Davis who will then introduce our guest from niola and we will proceed after that hi good morning uh chair Allen members of the board thank you for being here and uh first I want to start off with a few thank yous I want to thank you for uh this opport Unity um this special work session uh I this shows a tremendous amount of trust in us and what we're doing and I really appreciate that

005uh we're looking at about two months of preparation for today uh as you heard we have 67 policies uh we we started with 73 and I want to thank all of our directors and cabinet members who are able to help get us to the 67 policies finalized that we're presenting to you today I want to give a big thank you to my colleague our senior coordinator of policy and public records uh Teresa Griffin um Mrs Griffin with her diligence and her uh attention to detail has been uh vital for keeping us on track and I'll make a Shameless plug when it comes time for reorg we'd appreciate your support and getting her some help uh because as you will see the reason we are doing this today is because um you know first of all

006a large legislative uh you know weight on us from last session that accounts for about half of the policies the other half were things that were just needed to be updated but it takes takes minimum 2 to 3 months to get these policies through all the separate steps of the rulem process and having the extra help is is necessary so that we can keep going the reason we were able to do this today uh is also because of our guests here our Consultants from niola uh you will be hearing today from the president Amanda Amanda clap and our pulk rep Annette Martinson and they've actually come down uh a few times to the district and given us quite a bit of their time um that's outside of their contract with us they did that to

007support us so we are very appreciative of their hard work and they will be presenting to you today on these policies as Mr Hyde has explained we have arranged these in such a manner so that the first uh group of policies are either technical changes or very minor changes one glance at the policy you'll see what we're doing and there we anticipate would be very minimal discussion those we should be able to move through pretty quickly when we get down to the second category uh these are going to be policies where we are either revising the the policy or if the policy has so many revisions we're actually replacing it uh in legislative language we call that a strike all uh that just means we're putting all the revisions in one policy and we're going

008to replace our current policy with that new policy those will probably take a little bit of discussion to understand what those changes are and then we also have a few new policies that are uh required either by legislation or they support our current policies and are needed um so those are actually arranged a little bit out of order from the exec summary we provided to you um I gave you an updated executive summary uh today the hard copy that has them in the order we're going to go and that's because we tried to arrange them based on our department heads and directors who can be here uh to answer your questions and we tried to group them together the ones that they would need to answer so that way when they're done they can leave

009and we can be respectful of their time we are going to be flexible there are a couple that have a lot of conflicts today so when they come in we may you know stop in that part of the order and jump to another policy to help get them uh out of here so they can go back to their their meetings so with that I'm going to turn it over to Amanda clap and Annette Martinson Mr chair uh thank you for having us here to help you guys get through some of these significant revisions as well as the other board members Mr Hyde it is a pleasure to see you and of course Mr Bridges it's always always a pleasure um what I would like to do uh in this role as facilitator is pretty much

010ask you of those who policies that require minimal time are there any that you would like to have pulled up specifically to review right now are there some that you have questions about in that first category that we could look at with you answer any questions especially those that are um your governing bylaws there are a number of those in there um so if you could just let us know if there are specific ones that you would like to ask questions about of course so uh bylaw at one actually 0153 with the appointees I know that's been part of our discussion along the way uh as we think about our appointees that we're doing um and that one's being resend it maybe speak to that and you know I I think that was in uh

011relation to our committee appointment appointees that were bringing forward as board members and I know this is a bigger conversation but I just thought I'd draw attention to that one for a point of discussion Wes do you have any any comments you'd like to make as to why we what we've done here is is we we yes we have we have rescinded the policy on a point e but if you look at at 0151 we have uh We've sort of collapsed two or three uh different bylaws into this into this one to try to streamline it and make it more efficient and there's there's been discussion the last couple of years about appointments to committees and how to do that and make sure that we're in the sunshine and but still give members the opportunity

012to to have input which of course if if you're in sunshine that has to be done at a meeting so we've added to um some some language there about about appointments and the chair shall appoint members as may be necessary to various organizations committees Andor councils as may be required by law policy or as desired by the board to the extent possible the chair will solicit committee preferences from board members at the organizational meeting in the sunshine or at a subsequent meeting of the board so any anything that that doesn't H any business that doesn't have to be taken care of at organization it can be pushed off till the next meeting but it gives you the opportunity to to have to have input gives all the board members opportunity to have input on committees

013they they wish to serve on um and it just it should streamline the process yes sir very good thank you Mr bridges are there any other questions in that minimal revision section Miss Miller so minim have a lot of questions but for um just some clarity on the legislative change with the Hope Scholarship can you just can you just explain how that's being changed that's number 2371 yes or west can give a little explanation and this was um this is also kind of a replacement I think that was actually um Jing Norton's I mean the only thing that it added there was first Comer serve which is part of what is in the the mandates from the the legislative session I believe last July so part of it is just making sure that that language

014in there about being first come first serve is is part of the the policy language and so we'll see this one again because the this was from the previous legislative session but this legislative session has remov this or combined it with other scholarship opportunities so this will be Revisited once again pretty quickly I would assume yes okay thank you yes Mr sharpless my question was also about the Hope Scholarship one so we're good well if there are no more questions on these that are the the minor changes would I would like to do is maybe move into those that are categorized by department heads because I do believe that from my recollection there are still quite a few for us to go through and there might be some more uh questions that you all have

015um that might be more to the substance of content being revised so we don't have Ann here though yet so um if we could skip 83 oh oh yeah then we're good to go if you have questions on 8305 or 5121 information security or your controlled open enrollment yeah policy 5121 there were some significant changes in there just maybe um addressing those and and how does that look procedurally are we in accordance already with that superintendent Hyde as it relates the to the controlled open enrollment I think the change on that one had to do with you know because we just came out of open enrollment and then that closes and then we move to the COI right but in essence that policy states now that the COI stays open right year round right uh

016so I just wanted to draw attention to that one um well to your question we would not be compliant with something that has not been adopted by the board um however we do maintain open enrollment throughout the year especially at schools who have not met their uh capacity so we do provide some flexibility currently however this would extend that window so upon adoption from the board yes we would realign the remaining initiatives that are not currently in alignment with this I also think some of the language that you'll see here relat specifically to military students and their ability even if a program is completely filled to have some some rights to get into one of those those types of programs under controlled open enrollment which were two different house bills that passed a house bill

017and a Senate bill in the last legislative session and ladies and gentlemen that is a hot button issue it doesn't come up very often but when it does it comes up hot and u frequently involves congressmen and things like that so we we want to be very very careful with that with that thank you an for being here um and as long as there are no more questions on her policies we will go ahead and move forward to homeless students which is with uh Heather Jenkins questions on the revisions there comments [Music] concerns not that I want to um speed you all along because I do appreciate that you're willing to to come and sit and go through all of these policies but would it be amable to you member of the board members of

018the board if I just asked where your questions were because I know you've had this material or would you prefer that I go through number by number on these that have more substantive change ma'am sorry Miss Fields okay good morning um I was having problem getting online but I'm on line now in the past when we reviewed these policies through Neola it's basically been going item by item and just basically telling us what the changes are I know that's tedious and and long work but then I think for the benefit of the public who don't really necessarily have the policies in place they can kind of follow it as well so um I think for me that would be uh beneficial but that's just one board member that is is definitely doable and we are

019here to help with that as well as the senior staff members who assisted so if you would like for me to offer that information or would you prefer to hear from your staff who have worked diligently with Teresa and Chad to put these together with our recommendations from niola I don't have a preference okay that is fine so one of the changes we made here is a result of the Florida administrative code and the mckenny vento program where you have to incorporate some revised definitions um also it provides some additional information on the housing questionnaires that you have to um create and utilize as well as some changes about the liaison for homeless children which is a position that uh you all are required to have and I'm sure Heather could speak to the fact

020that you do have that individual and that they are um in place to make sure that you guys are addressing all of the needs of the homeless uh youth in P County anything else you'd like to add Heather we do have a homeless liaison his name is Ben roou he's here today um and we if you have any questions about the policy either one of us can answer them for you so board members if I may to miss Field's Point let me just provide you with a with an additional summary if you look at the strikethrough language essentially what we've done is we've provided far more explicit examples of what each one of those actually mean so rather than under the definition section of saying um students who share housing of other persons due to

021loss of housing economic hardship or similar reasons it's now redefined as children and youth who are sharing the housing of other persons due to loss of housing economic hardship or similar reason are living in motels hotels trailer parks or camping grounds due to the lack of alternative adequate accommodations are living in emergency or transitional shelters or are abandoned in hospitals and so again essentially what the changes are to this policy it it's NE not necessarily A substantive change it's a language change in clarification um in each one of these definition areas we became far we we actually embraced far more specific language to ensure that we're in compliance with the expectations under both of the statutory um and federal policy changes that were here so yeah in that Miss Jenkins and I mean obviously we

022have the liaz on there um you know we're getting way more specific in the language uh in a s um hopefully that wouldn't hinder us um serving any particular student in any way no in that additional language no not at all I believe it just is more specific and explanatory but it it doesn't exclude anyone No in fact it's far more expansive it is designed to be more inclusive not less great and I think that first one the first example I gave you from from line item a um really gives a good example of that so we talked about students now or children who are abandoned in hospitals who are living in camping grounds those issues were not and it was very much left up to interpretation previously so I think in this case we

023have become far more inclusive rather than becoming restrictive and exclusive the other major change to this policy um was the addition of the questionnaire which is mandated um so the questionnaire must be provided to All Families of students both in public schools and in our public charter schools um it's a housing questionnaire the information as you see there is fully delineated and it is in compliance with stat with a statutory requirement or rule policy requirement so that's the only other substantive change to this policy is is DD still running the The Hearth project do you right you got it now is did he still around or did she retire uh next year she reti she she oversees the migrant program now got it thank you thank you Miss Fields thank you I was just going

024to basically reiterate what superintendent Hy said at I think this is a a great Improvement and very much U more clarity uh because we were seeing more and more homel students and a lot of them and their families don't really understand what the definition of a homeless student consist of and the services that's available so I think this is a very clear and very uh succin and to the point so I think this is a great uh revise policy M Miller my comment is similar it was about the survey um with this explan with the with this expanded explanation I'm just this is just it's more that about what's going to happen when this you know are we going to be prepared for the increase of supports you know that might be something to that

025department um the increase of supports that may be needed for the expansion um and it's very similar this is more of a language switch than anything because I think we were serving a lot of these kids but it might increase the numbers as well yes so um I want to just say too I'm very proud that our district has utilized a student housing question year for many years in fact uh I think it was last year the state mcken vento program up in Tallahassee hired a group of folks to interview various districts uh liaison including myself and one of the uh results of that was adopting a rule for all districts to use housing questionnaires because the housing questionnaire is is one of the most valuable tools districts have in identifying students experience ing homelessness

026families fill out these forms when they enroll their children and are able to um self-identify and those forms get sent to our office so although this is a new rule our district has beening utilizing a student housing questionnaire for many many years and uh I just sent a revised copy of ours up to the mckin vento state program and got to go ahead for us to get the order to the print shop and get them over to the get them out to all the schools so I'm very proud of that and um to to your point our numbers have been going up last school year we identified 488 students experiencing homelessness that was up from 4,051 students the previous year and right now we are on Pace for a little over 5,000 students experiencing homelessness

027for the current school year uh so we will be prepared for any increases and thank you for your time thank you no further questions or comments on that item okay so next we will move to curriculum development which I believe is an area in which uh you as the board have been very interested in and what curriculum is going to be offered to uh students within P County um you are required now to implement a system of that includes comprehensive reading instruction um starting as early as kindergarten so that is what we have put in here is to talk about your literacy programs for K through 12 could you restate the policy number again oh I'm so sorry 2210 thank you no I I would say I appreciate the policy we just uh you know

028had our instructional update um and it was extremely thorough and if you haven't had a chance to go out and actually see um some of our interventions that are being applied um it's fascinating and very uh exciting so appreciate the work from our staff back there in in this particular category Miss Miller I just want to confirm this is kind of vague only because it says a system of comprehensive reading instruction that's relying on us to for the Doe's um you know the Doe's input if our policies reading a system of comprehensive reading instruction that reading instruction is determined by the Department of Education it's not that we can change it along with other districts [Music] um I guess it doesn't need to be more descriptive but it can read I don't want people to

029read this and think that we that we could set a different comprehensive reading program than what's mandated by the by the state by the administrative code and Department of right do you have a suggestion uh Miss Miller as to what you might like to see in there I'm G to ask someone who worked for the Department of Education to have input on that Mr Hyde so the the friendly Amendment would be the district will Implement a system of comprehensive reading instruction as required or in alignment with Florida department of education requirements yeah the statute's referenced below which should be fine but to miss Miller's point there are times where the the Department of Education in Florida has been quite explicit in which reading programs and intervention programs they do support and they will not support

030um and as of late that's been a large topic of conversation so it may not it may behoove us to have both clarifications in there would you prefer the as required by the Florida Department of Education or as uh aligned with the Florida department of education requirements is there a a consensus of uh which way you want to go with Mr Hyde offered two great suggestions with the ideas of required or aligned yeah either one I mean they're required to align so what whatever is the board's preference all right we have inserted that that recommendation anything else on 2210 that was a very good suggestion thank you Miss Miller on to program of instruction here you're going to see that in 2022 actually the department of Ed adopted significant amendments to uh Florida administrative rules

031about required instruction planning and Reporting so what you're going to see here is some discussion of resiliency education um the civil and character education requirements life skills that build confidence and um the requirements that every school provide 5 hours of datadriven instructions in grades 6 through 12 so this policy these policy revisions really just do incorporate the requirements set up set forth in Florida administrative rule yes ma'am Miss Fields I know that we've done car and Civic development so this is just basically putting it in writing that it's a requirement now actually this is an example uh that that really gets to back to what Dr Allan was asking earlier in this case we are currently compliant with this requirement it should because this was P I believe two years ago to um and so

032we were very clear to adopt that so we would be compliance with that so so your practice is in compliance but your policy was policy was out of date language I just want to make sure that the public understands that we've been doing this yes ma'am that good clarification even prior to the Mandate you had Civics instruction and you had student resiliency and PB programs in the district so I don't see any further questions or comments coming okay next we have a new policy to p County which would be on Innovative programs um your current policy 2210 already authorizes the superintendent to conduct and create these programs as necessary so this policy just provides the parameters for Mr Hyde to uh use as he works through creating or designing any of these Innovative programs Mr

033sharpless um I was wondering this is if I'm reading this correctly um this is in basically giving you the authority to create the programs um do we have any as a board do we do we get any input into that or do we get how does that yeah so I think essentially what this does is it tees up the information that I would be providing the board okay when we're moving or changing or making an alteration to existing systems of instruction or making a recommendation that we move in a different direction instructionally um and I don't want to overuse the word Innovation right so part of this is what's the justification and rationale behind it so the board would receive that uh to date the board has always been involved in curriculum level decisions and

034you who help drive that based off the goals and objectives that you establish um but you're also obviously key key involved with any contracted Services any procurements those types of things that would go along with this type of program model change so for example um I'll just throw out uh when we talk about Innovative programs it could be the launching of a new Academy similar to for example when we did the air traffic control launch or the expansion of the Winter Haven cfaa campus those are types of things that we would consider Innovative um new program development new Partnerships with our colleges universities um for our teacher pipelines those are types of things so this is the information you would expect to receive from my office and from from staff when we bring those Concepts

035before the board as you know um even though there are certain things that operate within my purview we work very hard to bring those items before the board regardless even if it doesn't require a board vote because I use this as an opportunity not only to maintain that you all are well informed of the things that we're trying to implement in a district but it also provides us audience with our community to share that same information as well right thank you anything further on no ma'am okay so then we move to policy 2271 which is articulation and access to the Florida college system institutions what you will see here is this looks brand new but that is because we are suggesting a replacement here um there there have been many many changes in this policy

036over just the last little while based on legislative activity in Florida Administrative Code so this um is entering into your policy uh information about Career Centers that are operated by a Florida college system and the career Pathways agreement that you guys um must enter into and it updates the eligibility requirements if a student wants to participate in one of these programs and finally identifies that the board will pay the cost of these programs um for public high school students who are under dual enrollment and Mr MCN is here if you guys have questions that I can't answer I believe he's right behind me so he's ready to jump up and answer those um if you have any qu further questions yeah I guess uh the the career Pathways agreements that are submitted to the FL

037doe um you know I typically wouldn't see that one we wouldn't approve that one um before the board but how do we get access to that document so actually historically those have been shared with the board we renew those annually um so just like many because it deals with articulated credits as well as you know um so you do see those from time to time on the consent agenda but we could make sure um they don't all typically come at the same time some we've been delayed I'll give you an example um one of our local colleges universities was delayed so they didn't come at the same time as all the others but we can make sure moving forward that we provide a better clarification that that's what's coming before you so you can see

038those gotcha so basically the career Pathways Agreements are the articulation agreements that come before that is correct for state pulk state uh USF yes sir all of our 12 local colleges universities all of our Partnerships um but again that's an it's a good question because they don't always run concurrently or new concurrently so it's something we probably or simultaneous I should say um it's something we could work towards to bring them in together as more of a cluster so we can provide better clarity as to that right I see no further questions or comments thank you um policy 2623 student assessment is the next one you have on your list um and should have in front of you now and it is a policy that is going to reflect a lot of the changes that

039were part of Florida administrative rule requirement changes as well as house bill 7039 so here you're going to see that we have expanded on the number of uh categories of people who are permitted to administer and Proctor Statewide exams um it ALS o identifies the correct legal citations down at the bottom we've modified those to make sure that if anyone were to want to look at the statute or Administrative Code they do have the correct information to review that um and it also discusses the requirement of your school district to make sure that the results are available online on the district's student information system or or you must print it if it is requested by a parent um so it also limits the number of hours which I think is a great thing about how

040much time can be spent administering coordinating screening and doing some of those progress monitoring things so Mr sharpas I was just wondering um justification on under local assessments says parent with we've changed it from no later than 30 days of requirement of where they can get their results to now within one week I was wondering if what what was the reasoning behind that state mandate State mandate I was say that was a the change in the administrative code I believe the second por portion there Mr sharpless also as far as making the results available through a web-based platform was also mandated by the state um many school districts have basically and we continue to work with the Department because we feel that they should be the hosting agent not us at the local level um

041because there's too many opportunities for data issues yeah data privacy issues and so we have been working with the state to ensure and Joe I don't know if you want to comment further on that but we we are already in compliance with this just so you're aware good morning honorable board uh for for this statute we already have it within the parent portal within Focus so what happens is for each student uh when the test scores go in as soon as they get loaded there's a link right to the state tith system so we don't so there's not a clerical error with any scores so that's how we've done it uh the state statute uh requirement with the seven days that's that's just what we've been doing so and in the intent as the state

042has moved away from one assessment period each year to ongoing progress monitoring the timeliness in which information is shared both with staff and with family members is important so delaying that up to 30 days post examination essentially we lose a month of instructional time where we could be creating new interventions and supports for students or new enrichment opportunities for students on the on the reverse side so it is important for us to be more timely with that data that's all I have I see no further questions or comments wonderful policy 2700 is going to be new to uh your uh School Board which is on academically High performing school districts so this policy has been in nea's collection for a while but has not been adopted by your board in the past and so here

043this talks about the requirements to be a high performing school district and also our revision to this when we were providing it to the district was to bring it in in compliance with Florida statute 13. 621 and House Bill 511 that talks about the again comprehensive reading program so we could make a similar modification within that text to reflect that that program is as required by the the fdoe as Miss Miller asked for in the previous policy so that they are aligned I don't know I'll have to look at the policy I see no questions or comments then the next policy is on reporting student progress here you're going to see a complete redraft because as you know in 2022 legislative session there were several new requirements put forth about reporting student progress to parent

044and the assistance that must be provided to parents um so they are able to actually interpret the results of those reports um in 2023 earlier this this past fall of your school year the uh Department of Ed has also added some notification requirements if there is deficiency in mathematics so um we have added those criteria in this policy as well to list the criteria for those who are in substantial deficiency in math for grades K through 4 one thing I will tell you is as a lawyer um what I love is when the administrative Rule and state statute use things for like words like substantial deficiency yet they don't Define substantial deficiency for you so um we use what is in the statute but um unfortunately I don't know that we could expand on what

045that truly means um for you if you have those type of question questions maybe Joe has a better idea but um that is the revisions to these policies so I've had a few board members speak to me about issuance of report cards we rely heavily right now on our computer-based system but some of our families may not necessarily have the ability or have the time to access our online system so my question is this if we were to put something under report cards for example to add item D that report cards must be made made available in print form would you recommend that happen here in policy or is that something procedurally you'd prefer that we would address and I I'll I'll lean on your expertise here I'm sorry I asked no you've rendered policy

046or no policy I hope that our schools would exercise judgment we do and make those things available we do but it it can be problematic and I know that for example um Miss fields and I have had conversations and I don't mean to to bring up but for Girls Inc they have to provide a hard copy of their report card because they don't have rights to access Student Records for obvious reasons and then but they're not alone in this I have heard about this from multiple groups and parties um for example example students BTO Ford an amazing partner with our school district for every a that a student earns they can submit evidence of that and they get a raffle ticket to win a car at the end of the school year um but that

047requires a hard print out and so for families that may not be able to print out their report cards at home the question really is do I need to capture should we capture that here under report cards that a hard copy must be made available or is our preference or your recommendation that we should just address that internally through procedure is it simply a matter of hitting print yes sir I'd put it in there I would put it in policy as well is actually what I was going to say and I might use similar language that was from 2623 that is you know are available online through this you know student information or in a printed format upon and we can ask parents at the beginning of each year procedurally that how I would address

048it is we would ask parents for their preference at the beginning of each year but we would also ask them to identify their students participate in certain clubs or activities cuz then we know we'd have to provide a hard copy for the family so and now some of that would be more procedural correct you know putting the the the how you're going to accomplish that but the fact that it's available in printed format I would include in your policy Miss Fields thank you superintendent H because it's it's an issue just not with Girls Inc but with a lot of the United Way agencies trying to get the indicators in place to prove that the kids are excelling in school or not so thank you for that that and and board members for clarification what this

049would not require is for schools to print out a hard copy of every report card we would survey parents before the start of the school year ask them their preference but then we would be responsible for providing a hard copy upon request um from any family member or student as well so I I think that's reasonable to put into the policy without if so long as you're in agreement it's your policy sorry Miss Miller I think that I think it's definitely needed I just um consistency between schools and how they'll ask for it and when they have to print it and all of that would have to be available we can address that procedurally yes ma'am thank you Mr sharpless want to say that I'm in agreeance okay thank you I see no further questions

050or comments on that item perfect so next up is graduation requirements again uh oh again here that was a good mhm I see um this is a replacement policy for all of you um to review in its entirety it would be as uh Mr Davis said it would be a legislatively a strike all strike all um as this one just um includes so many different changes from various bills um from legislative session in 2022 and 23 as well as some Florida administrative code Provisions that have been put into place so this uh adds in some of the credit acceleration program requirements the CTE uh Career and Technical Ed uh pathway requirements we've added in and replaced your next Generation Sun Sunshine State Standards with simply State academic standards because as we know that likes to

051be changed throughout um various bills and legislative activity to identify which uh graduation test your kids must excel at to move forward um into a different level as well as some academic standards including uh students enrolled in US government classes have to receive at least 45 minutes of instruction on communism day victims of Communism and some of the Civics education again here the 911 Heroes days and the significance of September 11th 2001 and removing the online course requirements and adding and changing some of the designations that can be put on your diplomas Mr sharpless um I have a question on the Career and Technical education graduation pathway option on page five um on letter C there's a change there between uh students who entered grade nine before this the the current school year and the

052ones that are currently in nth grade or later it says uh complete two credits in work-based learning programs on the ones that have entered it before and then now it's to one and a half I was wondering um why we're we're lowering that is that a state mandate or a state state requirements okay and do we have any flexibility and not necessarily just this one do do are all of these graduation requirements mandated by the state or do we add any graduation requirements here locally is that even an option these you can always there's always the option um to add additional graduation requirements because these are all state mandates okay that's all thank you are there nope I I have I I'm not adding any re ments I was just wondering listen let be very

053clear let me be very very clear I'm not I'm not a proponent of that I would be very happy to add a fourth year of science but as a former science teacher but I I will save that for a later dat but I did I did I did wonder why we were lowering that so State mandate got it those are things that if we can help it we don't as a company we follow what's in the laws um that and what we're going to recommend to you is based on State Statute Administrative Code regulatory bodies that also um impact your policies here and there um so okay thank you and I think to your point Mr sharpless and I'll go to Dr Allen next it's important to note that these are minimum requirements these are

054not we're not in any way capping students and saying that's all they'd be able to accomplish either yes sir Dr Allen yeah minor uh I would assume that we're going to see this one come back to us as it relates to the Fine Art designation right so that would so this isn't reflective it would just happen um and that bill that was sponsored by um Kenedy correct correct so the legislative session that has just ended there will be some of these policies that you guys will see again when we issue our update in June so one of the things that uh Mr Davis and Miss Griffith were really G were helping us with was trying to get these in front of you prior to us issuing yet another very substantial update um based on the

055most recent legislative activity and as you have seen the department has been very active and issuing a lot of rule changes as well and so we're trying as we can to incorporate some of those from some of the special updates that we have have released so that you guys are pretty much caught up by the time we get to that next update where we need to include some of that language there are no further questions or comments student student progression policy 5410 so again here we are talking about the endof year uh comprehensive progress monitoring assessment that is administered through the requirements of State Statute and the standardized Ela assessment for students in grades 3 through 10 as well as the standardized mathematics assessment um we're identifying which grades um those are required in it

056also has been revised as a result of two different Senate bill or Senate Bill house bill Senate Bill 290 and house bill 7069 so here we're uh just changing some of those statutory citations and identifying that some of the specifics that you guys will be putting in there about progression will be in your adopted student progression plan that you guys do see annually um and also identifies some of the allowances for students with disabilities um in pre kindergarten through the age of four that is fully funded from ffp which is the Florida education Finance program um so those are the major revisions you will see here we are good and with that change we are done with Mr mcan's section I believe so we will move to school health services which is policy 2410 and

057I believe that is okay so we have staff that is not Mrs Williams but we have Denise Santos who can answer any questions that you might have on these policies so here we have deleted some reference es to mental health programs um not because that they are not available in P County but the process for mental health services was increased and some different statutory requirements have been put into place so we have recommended a brand new policy that you will see next that deals with those Mental Health Services um so that is all that is happening in and maybe after all of these policies some of us might need some of these Services seeing no questions on 2410 let's move to 241.06 were um made based on House Bill 511 that required the mental health

058assistance program to be implemented here and in all districts across the state um it incorporates any of the previous language you guys had in 2410 and adds that you guys will be seeing a mental health assistance plan that is annually approved by the board and submitted to fdoe questions or I see none I just want to make sure I see people read I want to give enough time but I don't want to like I see him skimming intently I know that the board has made notes on several items though CU they had the materials like he said uh prior to today's meeting so you're good to move on all right 2417 is the policy that is up next and it is your Comprehensive Health education policy it deals with um changes based on house bills

059379 and 1069 related to the instruction on social emotional and physical effects of social media on students in grade 6 through 12 the notifications that must be made um based on the instructional materials from fdoe and it also includes a lot of the new requirements that throughout instruction and acquired immune deficiency syndrome STDs on or health education when you actually offer instruction as it relates to um human sexuality so you also are required to classify males and females as provided in Florida statute and teach that biological males um in pregnant biological females uh all of that uh human sexuality uh education requirements and as well as adding in the parent opt out language to make sure that you guys are providing that ability for students to opt out of certain specific provisions of their health

060education they don't have to they wouldn't opt out of the entire program just certain teachings and you are required to annually review and confirm um that on your website you have accurately notified parents by physical or electronic means anytime you make revisions to um this content so just a reminder to the board we exceed the state requirements here specifically as it relates to human growth and development um While most school districts will allow an opt out um human growth development can take anywhere from a week to two weeks to cover um depending on the grade level and the content um as the board many of the board members will recall we actually provide a daily opt out so we provide parents with Advanced notification of the topics that will be addressed because to wholesale excludes

061your student from the topics for example if if if a parent does not or object to their child being exposed to contact them about STDs that's fine that's a parental choice and we provide an alternative assignment and alternative location for that child for the day however to we we don't want parents to also miss out on other opportunities for example hygiene social skills those other topics so we provide by day a list of topics that we will address so parents can choose to exclude their child each day in for the entirety of the program or select which days they'd like their child to participate um and again the board approves this annually the team does a very good job of working with the health department and with others to ensure that we're compliant um with

062state requirements and ensuring that the topics that we're covering for our students are developmentally age and grade level appropriate to my knowledge we're the only School District that provides a daily opt out Dr Allen well yeah I I was going to definitely re reiterate some of those things that we we do very well um as it relates to this and I know we made some significant changes I think in 2021 around this one in particular so um and so my question was as it relates to this policy I know it does say that the district shall annually review and confirm that the information provided on the district's website is accurate um but is is there anything in the policy here that um requires us as a board to approve it annually at the board level

063for human growth development yeah I mean I know that we're doing it but it is it stated in the policy was my question I recall that it's a requirement under the statute I believe it's under the last paragraph the parent op newent the district shall annually review and confirm the information provided from the m is accurate would you prefer that it's the board instead of the district there well um I I would just like for it to be stated that the board annually approves it um yes we're already doing that it would just be nice to see it in policy yeah I think that's covered under one 3.46 so we might just want to pull out language to clarify that that that's the requirement for the school boards to approve this annually cuz I believe

064it is captured within that statute if I recall correctly no it says it at the beginning Dr Allen so pursuant to state law the school board shall provide an evidence-based medically accurate comprehensive instruction on and then it goes through um it does not say annually you're correct so we can pull that yeah it's in um 2417 we need to add in Sorry Miss Fields so this is a question for you and for the staff I don't remember I should but the curriculum excuse me that we have in place now for health education uh promotes absence is that what we that is correct okay so everything that's already here we currently are doing oh yes ma'am we have been in compliance with this since 20 I think again I think we've exceeded the requirements since 2021

065when we amended our policies to allow daily parental outt out um and there were some initial concerns as you know that were brought forward by some community members as far as overall curriculum we reviewed those and provided um explicit alignment back to Florida standards um um under the under the Department's expectations and and requirements so I just didn't remember the absent is piece and a lot of this stuff is pretty heavy yeah absence right now right that is the sole um mechanism that we're allowed to address with our students thank you I see no further questions so we will get in some language about the board annually approving that and you will see that and we will make sure to highlight that revision when you see this policy again man I do have one comment

066there the the last provision the Florida Department of Education approved materials the Florida Department of Education shall approve all materials used by the board that implies that we submit them to to the doe and they approve it I think the statute works the other way around they approve things and then and then we can use them we will make that that minor edit as well how that works so approved by theed by our policy can mandate actually this one is where we have to submit our curriculum to the state for approval when it comes to this okay so so it actually is a it is it is a submission we submit and then we get approval from the state of Florida for our materials it just shows there's many a slip Twix cup and lip

067when it comes to statutes and policy yes thank you thank you I would not have gleaned that from the statute it's always clear as mud correct um so more where are you moving forward to policy 2460 exceptional student education here you're going to see a new legal reference which is from the administrative code and it deals with um your provision of your free and appropriate public education fape and the development of individual education educational plans for students with disabilities um here it talks about some of the new requirements that need to be in a students IEP and the um notice of transfer of parent rights um are provided at least one year before the student reaches 18 so this is just to remind you that even students um with disabilities at the age of 18

068there could be a transfer of those rights to an adult student so trying to make sure that um you have provided adequate notice to the parents and the student that that could occur upon the attaining age of 18 um it also is uh some statutory changes based on Senate Bill 290 and House Bill 795 so this is um regarding some definitional changes to private instructional personnel and also we have added a new section on early literacy skills for retra retained pre kindergarten students Miss Miller did they Define h how they will talk about the transfer of parental rights or is it up to the districts to Define how that will be done because most of the parents are not most of the parents a lot of the parents are unaware of how that works and

069look for look for um guidance in that but I don't know that it's going to be detered is it going to be determined per District or I mean did they Define how it would be provided because then we're going to have to come up with that on our own and how much do we provide before we before that shi liability to us for providing people Guardians almost acting in in an attorney manner to provide information on guardianship I just want to make sure it's clear what we're responsible for um in comparison cuz I think we're doing this anyway we try to tell the parents up front listen you know you're going to have if you if you believe that you need guardianship but there's multiple forms of guardianship like I don't I want to I'm

070going to hear from school staff saying because this is what happened when we tried to do this when we tried to enter this year years ago the conversation with the doe was what is on the district's responsibility in comparison to this so I would just I need further information on that because this might need to be more explicit um based on what we're required to do because if we get into a whole leading people into Guardianship and they choose one guardianship over another are we liable for that in the end that is a very good question and honestly I do not know off the top of my head the answer to that so I would like to be able to take that back with me and and provide some additional information thank you let see

071no further questions or comments one moment just while I write down what I I'm I'm just want to follow with this has been a long time this is this has been worked on a long time and it just became um statute for us to do this but I don't know that we've determined the how and that's my concern is I want to look back at the administrative code rules and see if they actually did provide any guidance on the how um because I would have guessed if they did we would have tried to incorporate it here but if not um I want to look and see if the department has issued any guidance documents if there are any federal guidance documents just to help um with that how thank you so all right moving forward

072to policy 5350 student suicide prevention awareness and screening here you will see that there were several house bills as well as um some changes made to the Florida administrative code to talk about the requirements that the districts have in terms of um adding telephone numbers to your uh ID cards which I do know that you guys already have done that that was one of the questions and comments that we made when we were talking with staff as well as um some of the new Provisions related to the use of suicide risk assessments within the um approved model by FLD dooe and the administrative code and as well as the qualifications of individuals that um are actually administering those um assessments as well as some additional parental notification requirements I see no questions okay now we're

073moving to food is anyone hungry um we are moving to policy 8500 which is the school nutrition program and here um this identifies the change here that you as a district in every school cafeteria are required to have a easily visible and prominently placed uh poster that contains step-by-step instructions on how to provide emergency first aid on choking individuals that are conscious not the unconscious choking individuals so it has been also revised to add in the emphasis of US US Department of Agriculture that um the stigmatization of students who don't have funds to pay for their their meals or with unpaid meal charges Mr sharpless um my qu question is further down it's on page three towards the bottom um says that a food service program shall accommodate the student requests for specific substitutions based

074on religion which I understand but then the next part it says um we will not accom we we're not required to accommodate a request based on um a lifestyle and so my question is is that is that like vegetarian like we don't we're not required to have a vegetarian option that kind of thing correct or um lifestyle choices like if I'm keto or I'm um I prefer the Mediterranean diet so I would like for you to you know always have a nice thing of feta and some ol like those type of um lifestyle choices you don't have to meet it's the other standards that you are required to all right that was my question I see no further questions or comments All right so next up you have the 8510 Wellness we used to like

075to have folks with binders like Teresa and we called that the Neola wellness program carrying around your policy manual but um now you just have uh different aspects for um your exercise based on your physic iCal education program so this policy has been revised and reviews which is required at least every 3 years under uh law but we have added in some of the regulations from the USDA and provide the information on the healthy and hunger-free kids act as well as some of the wellsat 3.0 which is the assessment tool that is used to audit your Wellness policies so we've gone through that that that assessment to make sure that your your policy is is current and up to date Mr sharpless got a couple questions on this one um page number four uh number

076five the district n nutrition standards um the stuff that we've added and we struck out um on that first paragraph uh we have a policy uh competitive food sales but it we struck out during the school day and we added items sold in all schools following the Last Lunch Period so does that mean that items can be that we don't have to be the Sole Provider of stuff before lunch or I'm just confused how that just a little clarification on the 30 minutes post The Last Lunch Period well it just says all food items and beverages Sole Provider of food beverage items sold in all schools following the Last Lunch Period could be struck during the school day and I'm just wondering what that means so I understood the regulations to require that like you

077can't as a district serve anything from your vending machines or other otherwise up until 30 minutes post your last lunch period so I cuz that's not how I'm reading that I just that to me that's is it that's in the first paragraph Okay so that sentence could be amended further um yes so for example in accordance with policy 8550 entitled competitive food sales the school Nutrition department shall be the Sole Provider of food and beverage items sold through the end of The Last Lunch Period and then you could put something we could we already know the 30 minute rule um the second part of the addition is important because what we had was we'd have students for example try to take milk home put it in their backpack but it's been sitting in a warm

078backpack for 5 hours and then they get sick so we don't allow certain food items to be transported home so it was important for us to put some clarification in there as well um yes ma'am just needs to say something that you know as far as items sold not following the Last Lunch Period through the last through the end of The Last Lunch Period something to that effect okay and then I have one one other 30 minute rule is already in there at the end go ahead sir yeah the other one's not a question um well not a not want to change anything I just think Kudos on number five E uh you know I'm a big agriculture guy and if the farm to school efforts I think that's I I just want to say

079that I appreciate that being in our policy that we'll our Nutrition department will promote and encourage Farm to school efforts in order to provide healthy foods so that's it for me I see no further questions or comments okay moving on to Transportation 8600 I believe Mr Davis is here if you guys have questions that I can't answer which is definitely a possibility um here we have made some significant changes based on the Florida statute revisions that actually gives schools greater flexibility about uh the actual modes of transportation including buses and other vehicles um so in the multiple policies that you see here about Transportation it's um based on some of the flexibility according afforded by House Bill one um if you utilize buses for um your transportation um we really have also just Incorporated revisions

080to Florida administrative code regarding the seizure action plan and I believe um what I did learn from Mr Davis is that is part of the overarching uh School Bus plan plan that is in place already and that you guys are already in compliance with having that language in your plans um it also we have added the requirements about uh the CPR and first aid training and the option to utilize some of those infraction detection systems on certain buses um and if you're going to do that you are required to have it in policy so I also understood that that is something that is being implemented on some of your bus is not all so we have um added in that language and um just making sure that you guys meet the specifications set forth in

081the administrative code by having that in your policy did I miss something okay Dr Allen yeah just maybe a point of um question as it relates to some of these like as noted the interlocal agreement potential um in regards to these infraction detection systems I was just wondering if if this some is something that we're already moving towards I know currently we have the predictive stop arm um and that sensor based technology um and then secondly um you know I know that we had talked about this when the statute came forward about other board approved um vehicles and you know I think it was communicated that we may already be doing some of that um in a sense so maybe can speak to that um so on the first the um the stop arm violation

082infractions we are in negotiations with um basically three different companies um one company is a call share they're all call share put it that way one company has a percentage um that they mandate and if you do not um let's say what we cut down on violations and the district would still need to pay that company there's another company that we're working with that would actually we have the violations if we reduce those violations um to a feed where where the they're not earning any any generation any funds whatsoever that company wipes the Slate clean so we're looking at several different companies and one other company that's um trying to send one more proposal you'll hear about that um we'll send a proposal in soon after we speak with the superintendent at the cabinet but

083we feel like uh we have one company that will will benefit the district very well and truly it's not about the funds it's about providing safety for the students um and this company can do that all right the um other vehicles that we were talking about we do use other vehicles to um transport uh students with special needs um the we use um contracted Services we're also using in internal vans that we currently on and meet the um the uh statute and any any vehicle that um that can be used will be is is mentioned in the policy and then there will be some exceptions outside of the policy in the procedure manual and our safe driving plan all right all right sir thank you sir there are no further questions on that one so

084then we move to 86004 which is bus operator qualifications certification discipline and termination this this is a replacement policy for um PK County here we are um for us we added in an incorporated new language regarding CPR and first aid training however I believe there were multiple updates to this document um from previous uh administrative rule changes so we just recommended you look at this fresh instead of a whole bunch of green with a little bit of uh strike through so Mr sharpless um this is maybe a procedural question I'm not sure um but because we're talking about discipline and termination in this policy is this something that um we have disc discussions with asme on or is this something that it's completely in our purview no sir this is completely within our purview because

085these are stipulations under statute okay for disqualifying offenses or acts very similar to what we have through human resources with um our instructional unit there are certain offenses that if they are found guilty of certain felonies they are automatically dismissed there is no discussion there is no debate there is no way to contest it if they're found guilty after being charged with a felony and it's under certain Florida Statutes they are to be removed so this does not require negotiations because again these are statutorily stipulated requirements thank you sir yes sir did I say that correctly Mr Bridges absolutely all right nailed it got name one I'm not an attorney but I stated a holiday and express one time I see no further I see no further questions on that item in policy 8610 Transportation

086route planning here this is simply a minor revision um that added in some of the language about other Schoolboard approved vehicles um to be similar and consistent with policy seeing no questions we will move to policy 8625 which is the ban on texting while driving uh recent house bill has expanded the scope of what is impermissible um use of those wireless communication devices you cannot actually have it in a handheld manner it either has to be a fix to something or through your Bluetooth or whatever that is and it also cannot be in school or work zones you have to be completely handsfree so addresses that prohibition see no questions or comments so moving to 8660 which is alternative transportation methods this would be new to um you guys here in P County this um

087provides a lot of the alternative trans Transportation methods that were uh made permissible under house bill one so we also revised this as a result of House Bill 7071 to make sure that all school buses that are used for transportation um are used if you use school buses that they're used whenever available and practicable um however there are other methods of which you can transport students but the busing is preferred we're Trucking right along so I believe Mr Davis that was your last policy thank you I was going to wait till 10:30 but yes ma'am since we have a natural pause here I was going to wait till 10:30 let's go ahead and take a 15-minute break if that's okay I'll even give the board 20 minutes how about that we'll do minutes yes sir

088[Music] for getting used to it I'm going back and adding com [Music] Capt [Music] for [Music] I [Music] the [Music] he [Music] m [Music] oh [Music] oh [Music] oh [Music] oh [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] wake up at this time I'd like to call this meeting back to order and at this point turn it over to superintendent Hyde to finish off leading our work session today superintendent good morning again um just also a brief note so we will probably break again around 11:45 for lunch so we just have a good hour to try and get through some remaining we are already through the bulk of policy changes and revisions um but there are some S Sub substantive ones that we have saved to the end

089to allow for additional discourse and dialogue so it's up it's all yours well thank you um I did want to make just a couple comments before we dive right back into policy and also give my accolades to um Chad and Teresa for the tremendous amount of work that they have done to Corral staff and um I sometimes call it hurting cats or hurting chickens you know trying to get every piece in line and they have done a a very excellent job in getting all of this material prepared and um ready to present to you one of the other things that Chad did say to all of you is that myself and Annette came over here several times and we've had some Zoom meetings um I recognize your face Miss Fields you know this process well

090I'm sure since you were here when we did first did it with niola um we did not Bill P County for trying to bring you back current that is something that was important to me as president and CEO of the company because I was here as part of the initial drafting team so one of the things that I wanted to just reiterate is there will be some updates coming out again in June so I really am thankful that you guys have put forward time today with this special work session and hope that as you move forward with Chad and Teresa on the next um upcoming three work sessions that have some additional policy reviews that you guys will in fact get caught up so that when that legislative update comes out in June um we're

091not just piling on the pile of policies that have have been sort of waiting for your eyes and your attention so um I also was remiss when I came up here in introducing we have another member of our team back there who is uh Mr Tom Whitmer he um has sat in Wes's chair as well as Chad's chair and is an integral part of our team and while I enjoy my time in P County very much um Annette along with Tom would be the two Neola reps that you guys would see in the future unless I just decide to tag along for for some fun and laughs with with all of you but it is truly my pleasure to be here and work on this process of getting you guys completely caught up with where

092you need to be so without further Ado we're going to go into Career and technal Technical education which is 242 1 and this is due to some of the recent statutory changes as it relates to your cape industry certified funding list designated High skill High wage and high demand uh relating to the professional and career academic occupations and wanting to make sure that those are aligned with those standards so this also includes the requirements that each High School Host a career fair during the school year and have a process that provides all students in grades 11 and 12 to meet or interview with a potential employer just giving them some of that um background and opportunity to learn how to do some of those interview skills okay seeing no questions Fields oh so sorry Miss

093I don't really have a question but superintendent h i I think the idea of each High School having a career Affair or combining together is neat the piece that not really concerns me but I just want to make sure that the staff has the support is having folks to come in and do the interviewing piece because that's going to be an added layer yes ma'am and staff have already been working towards this goal um in fact interestingly enough as we move to increase the number of career fairs and Workforce Development opportunities um Miss Wyatt and I have been in conversation too to ensure that we're not overtaxing our local business owners because they want to be present at as many events so we will be doing both individual school events and CommunityWide events as we

094move forward so that we could have the best possible representation we also have to make ensure much to your point that we're providing an adequate timeline of notification to local businesses and partners so that they can create they can ensure that they have staff available to help support our interests as well our mutual interests um and they can schedule around those needs but we also have to recognize that as a direct result we may not necessarily have a partner at every single event uh we hope to but this will be something that we will have to work through through trial and error but our staff are already well informed and working towards this thank you and I would encourage you all to think a little bit outside the box and look at some nonprofits that

095might be able to come to the table and help with that absolutely thank you you're welcome Miss Wyatt oh I apologize I thought I turned it off because you hit everything we've talked about you are listening I do listen we appreciate it now there are no further question okay so we will move to 2423 which is school to work program here you will see that we have identified this one as a replacement which is a strike all and um we are offering this uh new document for you about getting um students into unpaid internships or workplace experience as part of the educational program and um if they are working with within the school they can be uh employees of the school district and they would not be for workers compensation purposes it also in um

096includes language that requires students in grades 9 through 12 to have access and it's access there to at least one um work-based learning opportunity just because they have access doesn't mean that every single one will actually engage in that but we want them to have that opportunity it also provides a clear definition of what work-based learning opportunity is as well as what the criteria are for such opportunities and again it identifies that well we understand that that there are things that will be unpaid that there should be a priorization to paid experiences such as apprenticeships or pre-apprenticeship I'm actually going to ask a question of a board member here just to make sure that this accurately captures some of of the concerns that they've expressed to me over time so Miss Miller in in this

097in particular for Florida work based learning opportunities it talks about the board shall provide students enrolled in grades 9 through 12 access to those work-based learning opportunities I know we've talked at length about increasing number of transition programs do grades 9 through 12 adequately address that population or should it be more inclusive should it say because we have students that can go beyond a traditional 12th year in public education so I just want to make sure that you feel that we are adequately addressing and capturing that student population here to the extent that we can I'm going to ask um maybe Wes can remember this because I've asked before we've had programs that say up until the age of 18 and it's assumed that that those programs service the other students who go to 22

098do we need to be more explicit so that those are always allowed in the past several of the things we've done we served kids up until the age of 18 and I would always say what about the kids that go to 22 with disabilities and it was just known that they were a part of that I would I want to make sure that we are extending these programs to those students in transition so would you or or our staff attorneys I will look at that okay I just want to make sure that they're not excluded based on a description thank [Music] you maybe I should just say it's me hi I'm the problem it's me um to that thank you yep there are no further questions or comments on that all right now we move

099to policy 2431 which is inter Scholastic Athletics um here you're going to see that under Florida law you are now um and continue to be required to uh allow students who are enrolled in private or private schools or are educated in a home it's not vment um are permitted to actually uh participate in inter Scholastic Athletics or um intercol inter Scholastic Sports so we have modified the policy to incorporate those changes and that those students must fulfill the same academic and non-academic requirements as your your public uh your your enroles here at in P County so it also reflects that all athletic coaches and sponsors have to have had the annual training for heat stroke and what the prevention and responses should be for for that so hopefully it's not my microphone okay um I

100have a question on page two um the paragraph that's highlighted um you know basically says that if student transfers from one school to another school then they uh we're required to allow them to participate in athletics at the previous school that they transferred from was my understanding from that um and so my question is there is there an attendance requirement in there um like if a student just goes first day of school to a school and then says you know what I'm going to transfer and will we then required to allow them to participate at the first school they were at they were there for like a day I don't that okay essentially yes under the statute they would be entitled to that opportunity okay it's it so really what you're dealing with there primarily

101is going to be your fall Sports yeah because football starts in the summer different sports start in the summer in preparation for fall activities so that student has has now has a connection with those students and with that team it's unlike a student that just showed up on a first day of school is likely to say I want to continue to participate in sports here it could happen um but it does provide that flexibility I guess I guess my question is is does the requ the state statute allow us to get any more in depth like any add more requirements to that or are we pretty much are you suggesting that we keep this as as open as possible Right now the way it's written under B actually addresses I think largely the question that

102you're asking okay what happens if the student has poor attendance what happens if the student is not academically successful what happens if they have consistent behavioral issues quite frankly they would become ineligible under that those criteria alone okay so it's this is not really about program shopping and hopping it will some of that will take place unfortunately but the student must maintain eligibility the entirety of this process or otherwise they would not be allowed to participate on that team okay we will have the opportunity to test this policy yes okay thank you we have a situation now if I may um Winter Haven High School and collegate prep um we have I think I got that right we have their dance group their flag group so we have students who are actually attending the charter

103School fulltime but continue to participate in the program at Winter Haven because that's just something we've always supported they still have to be eligible and meet eligibility Criterion but that's been an issue that we've been dealing with the devilettes is what they're called if I recall if I recall correctly um Miss Wyatt's been involved in this topic as well Miss Miller I just this is more of a a question so the students that come over from Florida virtual or even the students that come over on The Homeschool voucher programs does this requires for us to give them an opportunity to participate but if we set up a is there a fee structure involved in that are we getting dollars for students we want to make sure that we're because I know um that there that's

104allow it's an allowable expense with our vouchers so we want to I want to make sure that it's this is not an excess expense to the district that we are billing for those services so we had developed a fee structure um last school year to bring to the board so we just need to revisit that bring that to the board for approval that if students want to participate in certain activities and events they have to fa pay their commensurate share of their FTE to ensure that they're covering those costs associated with that participation thank you Miss Wyatt um that was going to be my a similar question with Charter Schools is that so if if they were to go to Winter Haven High School the first day of school and then transfer to the Charter

105School the FTE would go to the Charter School even though we're providing the we are covering the expenses for that sport is there any way for us with Charter Schools is there any way for us to recover some of that would we be able to charge so when we looked at this last year the answer is yes we were told that there are certain fees in fact the commissioner and others had had touted that that you can charge for services um for certain students who choose for example homeschool um or choose to do different um or pursue different educational opportunities so when they come back to the tradition School setting we just have to have that fee structure in place and approved and obviously make sure that it's fair and and does not exceed our

106actual costs so when will that be ready I can bring that to the board prior to the start of the next school year I can make sure that we bring that probably in May or June it'd be helpful before summer absolutely practices start to happen ma'am thank you one of the other things I would mention and as it relates to that fee structure and what you can charge you also have to be mindful of if a student is experiencing homelessness no matter where they I mean there are certain waivers that you have to provide no matter what type of education situation they're coming from private which I wherever it may be that you would still have to provide um this opportunity for them um if they are experiencing homelessness so 24 31.0 5 athletic injuries

107prevention and treatment program this would be a new policy to P County here this policy simply reflects the scope of practice that an athletic trainer can um provide over the course of uh Sport Seasons and participating uh schools I'm sorry could you state the policy number again I apologize oh no no no 3105 sorry no I see no questions all right next up is 2450 adult and Community Education here you will see that we have revised this policy based on House Bill 265 um we now include new Provisions that students who have reached the age of 16 um is not required to take any courses before they could actually take the GED examination unless um they have failed to achieve a passing score on the GED practice test that is established by the State Board

108of Education we also have removed some language that is already incorporated into another one of your policies into policy 5465 just so that we are not replicating language that if it needed to be updated at some point was missed in one or the other so I see no questions all right so again this is going to be new to the district policy 2452 this is going to reflect um the clear act and disclosure of security policy and crime statistics this really will just relate to your Career Centers or Tech schools that operate as a postsecondary institution um this is just um reiterating the requirements um for those institutions that participate in federal financial aid programs and the requirement that they publish an annual security report um that identifies the statistical information of crimes that have

109occurred on campus and on public property so we have just Incorporated those requirements and it gives you a reminder that you must do this report annually for anything that operates as a postsecondary institution and just for the board's clarification this is a requirement of all postsecondary yes institutions but because Travis and ridge are considered vocational colleges and have the opportunity to now seek accreditation as colleges it's important for us to make sure that we're in compliance in this regard thank you Mr Hy you're welcome I see no questions or comments all right next up is policy 2455 Dropout prevention and academic intervention programs again a new one to P County um this is an optional policy actually that we do so still recommend that identifies some areas in which you can have certain responsibilities related

110to the idea of preventing Dropout and how you can intervene academically with students to make sure that they are successful in your schools if they are reaching a certain point of treny or other areas that often lead to Dropout and not meeting uh graduation requirements I think you mentioned lunch and so now there aren't going to be really I'm just kidding I see no question so policy 5200 attendance here again we have um made some modifications here to reflect some statutory amendments um that basically deal with uh excused absences where students are attending appointments for Therapy Services um as well as other uh treatments for things like autism Spectrum disorders and also um looking at behavioral analysis speech therapy occupational therapy um so ultimately we just want to make sure that you have yourselves covered

111with what are permitted excused absences and um make this policy just ultimately a little clearer to identify the options that you have when you are dealing with a student who is absent from school quite frequently so miss Wyatt um yes on the first page the highlighted section the upon each unexcused absence or absence for which the reason is unknown the principal shall contact the student's parent to determine the reason for the absence what does that look like in practice because I'm thinking of you know a couple of our high schools that have you know winter Havens at 2600 kids um how many of those unexcused absences are they having every day um and how much time does a principal realistically have to call you know if even if only 20 kids are absent today that

112are unexcused that's 20 phone calls home that if you're thinking even just a I mean that's that could be hours every day for well and I can give you the worst case scenarios early release Friday at high schools right where we tend to have lower census um the reality of this is it's not an individual it is an individual phone call but it's an automated phone call okay so we use our Constant Contact software we identify students who have not shown up and been captured in first period attendance parents would receive a notification your child was not in attendance St please contact the attendance office that's the followup piece that would have to basically occur okay um so the the initial call is automated the system does that for us um but the subsequent follow-up

113calls for anyone who failed to call back in and provide information to make to classify it as an excuse or an unexcused absences where this would become it is burdensome I mean it truly is um but that's really where counselors attendant staff and others will have to work together to address and and really what we're looking for is the best way for us to address students with repeated patterns of chronic absenteeism or treny um because as you read on it really gets more definitive about how we're holding families now increasingly accountable for their children child's lack of attendance or lack of willingness to participate in strategies or programs that would help improve their child's attendance in our schools and one thing I would note is when it says principal with a capital P in policy

114that allows for the deleg delegation of that responsibility to the counselors and attendance clerks and such it's not requiring that the principal actually do that that task oh sorry I practice does it Mak S I just you know we all see the number of phone calls I think that that go out from a school 99% of the time I think parents send it to to voicemail or answer and you know oh I know that tomorrow's an early release day and just hang up um are we getting a good response rate from that do people actually call in I just I'm worried that that's not the best way to do this I would have to speak to Mr giri number one we get very good data from our automated contact system we know if you hung

115up we know if you listen to the message in its entirety we know if you didn't answer um and we know how many attempts we made to contact a home so we have very good analytical data on the initial phone call I would have to speak to some of our principles um in our regionals to collect some data to determine really the impact of having to follow through on that and how many what percentage of students who absence do we get a return phone call from or a note from a parent saying please excuse I'm just wondering if even if it's an automated email that they can respond to and say you you know say please respond to this email and and give us the reason if that would be more well the our messaging

116program does allow that so we could we could look for an option to do that but can they respond to the email or do we need to put in the email an email address that I'd want to spend some time with Mr Green and Miss Pasco to determine the best strategy to do that um so that we could collect that information accurately and make sure the schools get it because really at the end of the day it needs to get back to right somebody who's going to code it correctly well that's why I if they respond to the email is it just going back to who is that go you so I I need to spend a little bit of time procedurally figuring out how we would address that okay I just worry I don't

117ever want us to put something into policy that is not a is not attainable um and B doesn't doesn't make sense for for the current status of our any of our bu watching today's meeting are cheering for you loudly well I just I you know realistic for for a small 300 kid school that may be realistic but for our high schools there's just no way that that's realis so I will when this comes back I'll have some better answers for the board or I'll try and provide those prior to your final decision on these policies Miss Miller I have another one that's kind of procedural as well um because I'm all about good policy but if just to write it in policy and not be able to perform it isn't I don't think the intent

118so the students who are pulled out and this has happened even 20 years ago when I was teaching lack of attendance on the parents to bring them to school I'll just homeschool them so they pull them out I have not seen this done so I'm assuming that we do have a committee of homeschool that can enforce this this is this is going this is where you don't want to get into the you don't want to get into um denying a parent their choice of schooling but what I've seen is we do have parents that do that sometimes and then we'll get the kid back in 6 months and there's not been a lot going on in that 6 months so the student is further behind how do you see the implementation of this review if

119you're not I'm sorry for the board it's where the child is showing um a non attendance pattern they're pulled out to homeschool and we I guess we've always had the authority to review that homeschool committee our education review of the com of what's happening at home and there's a followup to that if it's not happening that we follow the I mean have we done that in the past or is this going to give us the leverage to do that it it does because this is all new language okay so the board is essentially creating in policy the opportunity for us to establish that committee and force a review of the child's educational experience and outcomes which obviously would be directly attributable to their participation or attendance even in home school because I can tell you

120there's very I mean the home school is so loose right now like to to ask for somebody a portfolio and give them a time even the people that are homeschooling don't always have that readily accessible so I can imagine it it might be a we need to make parents aware of this that this is going to be a requirement so it's not um surprising when somebody ask you for your portfolio and they have to provide it yeah and the home education department actually does a very good job so anytime that I receive a notification from a family of their decision to homeschool their child the home education department has always copied on our response they receive the official letter um and then they immediately follow up with the parents to provide them all of the

121resources and to point out what the requirements will be for that child in order for that child to demonstrate success each year so I would say they do a very good job in that capacity and creating this committee for re for further review is not going to be too difficult for us I see no further questions or comments on that item okay next up is policy 5465 which is General educational development tests or your GED test we have made revisions here um based on amendments to Florida Administrative Code um that this clarifies the underage exemption process for taking this equival equivalency test if a student is under the age of 18 including um what process you would go through for an appeal or if you have denied an exception exemption also I just want to

122note that the administrative code actually does require that the name and contact information is in your policy um so that is why we are recommending that it be put there not because we think that it's common that you guys would change that individual from time to time or and unfortunately it is required that it is in there so so having said that does the policy in its entirety have to come back before the board each time if that position were to change or is that essentially a scribner's error is it a am I going to have to do a public advertisement from them is it could be on the consent agenda the policy itself but what I would say is it depends on your uh understanding of what technical correction is or along those lines

123um I'm going to take the position now and and in the future that if it is a substantive change it's going to affect you know how how people conduct themselves then that needs to go through rule making if it if it is a change for instance if there if there's a a numbering change if if we are substituting if the policy requires the that we include the name of a particular an individual in a particular position and that there and there's a change and so we need to substitute that I think we can do that on okay consent agenda but if it is substantive it's going if it's going to affect the way we do business then we're going to need to bring it forward through Ru making thank you yes sir I see no

124questions or comments on that wonderful oh sorry Miss Fields I had a question on um the second paragraph to the policy were it I'm sorry the third where it says that a candidate can only take the G test three times per calendar year is that a State uh requirement or is that something that we have locally I'm going to defer I don't know that answer she's on the GED testing the last sentence of paragraph three a candidate may take the GED test a total of three times per calendar year yeah I'm I'm pretty sure that I I yeah I'm fairly certain that that is a statutory or Administrative Code requirement but I'm looking back to Mr Whitmer because I I know that he worked on that revision um let's see here why do we have

125it why are we limiting um 6 a6201 and while they're looking looking at for it it says that the student has to pay for it and so if the student has to pay for it why are we limiting how many times a year they can take the test come on I wonder what the testing interval is actually for G um what's that yeah but I wonder if that's in relation to what their current testing interval would be I don't know I I look forward to the day when maybe highet would be considered a high school equivalency as well as the GED I don't see the for administrative why we add that it's the oh it's in it is we cannot find it in the rule or the statute that it can only be taken three

126times so if you would like to modify that um to not have that statement in there or to modify it that they can take it as many times as necessary we can we can make that modification personally I don't think it should be a limitation saying that they can only do three times per calendar year I just was trying to understand the logic so we can we can provide a waiver for students who are 16 and 17 and and to me it would probably make more sense if we were to be restrictive because we're covering the cost through the waiver for the GED that it be for the underage student but those who are 18 or older because they're paying the Fe directly it's whatever the testing calendar will support and that was another question

127I heard the board asking a moment ago which is what is that schedule um what does it look like so I'd have to do a little bit more research with the team but to miss Fields point we can probably take a recess or get through one more policy um and then take a break for lunch and then we can come back to this item we can use the lunch break to to do some additional research I apologize this one I'm not as familiar with oh that's fine I didn't mean to cause a Ruckus with it no ma'am not at all all right we will come back to that one so uh policy 5500 student conduct so here you will see um some language that pertains to alternatives to expulsion or arrest and um some Intervention

128Program language added here so as well as a list of those areas of misconduct that require to be reported in your school safety incident reporting your accessor this will not be the last time the board sees this because there were some additional changes yes made during this most recent legislative session as it relates to reporting CR requirements um part of what you see here board members um especially in that middle section where it talks about school environmental safety incident reporting um especially stemming from the margerie stowman Douglas commission there were a lot of concerns that there was inconsistencies in reporting and part of that was not that school districts were intentionally misrepresenting their data but what we would Define as a fight versus what Hillsboro County May Define as a fight between two students or

129multiple students did vary we had very different operational definitions that has been clarified now so we have one consistent understanding of that I know Mr sharpless actually just recently went through part of the training with the new online reporting system and dashboards so um this is this will actually be data that you'll see reflected there so you can do comparisons between school districts and schools within your county um and you can actually drill down demographic dat um those types of things so a lot of this is reflective of the work that's been done by this Marie stowman Douglas commission um and and the outcomes that they have recommended I see no further questions on that you got three minutes to get through one more okay I I I thought you said we were going to

130do one more so I didn't want to jump jump we'll try jump the gun um so here we have added language to policy 5511 dress and grooming to remove language that students um would be sub would be suspended from school for dress code violations and that was referenced in the prior policy as well I see no questions or comments I have two minutes still policy 551 17.01 bullying and harassment this will be a replacement document so a strike all and here what you will see is we have really revamped this policy to include the amendments from the new administrative rules um an added language about computer-based bullying and harassment references to the revised model policy that um was done by the Florida Department of Ed we've clarified definitions of sexual harassment and when those complaints

131would actually need to go through policy 2266 which is your policy that relates to Title 9 UM permit parental notification of bullying that can be provided by email which is permissible we've deleted outdated references to No Child Left Behind and changed those to Esa uh we also have um made some drafting notes that you know the ter to identify for you all that while the term severe and pervasive has been removed from the definition of bullying under the Florida Administrative Code or rule it has not been removed from the statute definition so we wanted to let you know that in some instances you might see that that we continue to include the language severe and pervasive in the definition of bullying um that is because it is still statutorily required to be severe and pervasive

132um however the administrative code did remove the terms severe and pervasive so when the statutes catch up with the rul making or the rul making gets re-revised again um we we are on top of this but we just wanted to make you guys aware that there is a com internal conflict with the Florida documents themselves and I think the consensus from your esteemed councils as well as the council that works with niola um from sniffin and Spelman that we keep the term severe and pervasive in the policy Mr sharpless um I have a question I think this probably more directed towards superintedent hide on the first page when it goes through the different a through D there it talks about different types of uh you know locations that bullying can take place on D is

133this um new or is D always been in our policy and because I think this is it's in well I just I'm curious we can just talk talk through that um so this is it says the use of data or computer that's not non-school related locations so this would not be on a campus um and then and it and it potentially could or it could not be owned lease or used by the district school so this is a personal computer at home you know or device the cell phone whatever um I'm just curious has this been our practice up to this point it has not okay so this is something new correct okay to a certain extent because typically behaviors that take place off campus that are not directly impacting campus are issues that we

134would not necessarily deal with now you can it's it's not difficult to show a Nexus to school operations um so we've had a lot of latitude here but it it becomes far more explicit here as to the expectation that we address off campus issues that where students may be taking advantage of gaming sites that have a chatroom feature where harassment may be taking place or Tick Tock or things like that um because we don't we don't allow that on our campuses by virtue of Florida of Statute statutory language or or or Ru making um and so with those restrictions in place again if there's a Nexus to school and it's impacting operations or adversely impacting one of our students and it meets the definition then we will address it on our campuses and so that

135and but this change in policies based on state legislation that was passed I would actually tell you that it is based on the Bremerton decision no no no no the foul mouth cheerleader I'm sorry I don't know the case name that's that's so there was a court case where a cheerleader who did a Snapchat or tweet or Tik Tok something where she was saying F this F that about the school was not found to have the enough of a Nexus to the operations or creating a hostile environment or any of those things so it didn't meet reach the definition I mean it was on her own personal phone at a restaurant and um so the district did an investigation and then made a determination that they would not punish her for her behavior and so

136well I think they did punish her and then they got in trouble for punishing her Wes maybe you can or Chad it might giving the wrong facts pattern of this case there there there's several things that come to mind on this and we and we'll have this is this will be the subject of training training training because it will be a fundamental change bullying is one of those things that we that we deal with every day in every school so uh and and the stakes are high there's liability involved if we if we fail to comply with the statute now this also brings to mind you know the the the bus stop situations you know thus thus far school districts are not liable for things that happen at a bus stop you know bus stop

137is an address it doesn't belong to the school board it's it's um it's it's a a policy-making decision where where to put them but thus far we're not responsible for what happens at a bus stop uh and so and and that Under The Heading of off-campus activities that's a big one here we're talking about taking jurisdiction over a student for disciplinary purposes for conduct that took place off campus and a smart attorney is going to come back someday and say well if you're if you can punish my child for something that they did off campus then you you've you've accepted a duty to to prevent it from happening and uh and I'm not sure that that is something I'm not sure they're going to be successful on it but we do have to constantly guard

138on that because the the uh the the uh plaintiff's law firms are constantly trying to encroach on that so so we'll we'll be U we'll be very careful with our training uh to make sure that that that we observe all dot all the eyes cross all the te's observe all the niceties um but yeah this is the off-campus conduct is pro is problematic for us I would say in our policy that last sentence on number D helps address that a little bit of course anyone can litigate for any reason but um I I just want to say that where did you where have you heard that yeah legal counsil um I just want to say that I think it's a great addition D is a great addition to this policy and so I was just

139wondering if that was our current practice or not thank you I've used up an extra six minutes uh Mr superintendent I'm I'm so sorry that's okay I see no further questions or comments we're going to to round it up to 11:40 um we will break and recess here chair if we may for lunch um and I'll leave it to your discretion to for the time allotment 30 or 45 minutes that's up to you but um we're good to take a break for lunch I would say um 12:15 return time and we'll keep moving all right all right thank you so much [Music] for [Music] for [Music] e [Music] e [Music] [Applause] [Music] [Applause] for [Music] Dem [Music] fr [Music] [Applause] [Music] the [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] out [Music] we and [Music] [Applause]

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141there's no limitation on the number of times but there's a 60-day waiting period if you've taken it three times and failed and it's just those individual sections days that's not what I found all right board members at this time I would like to call this meeting back to order uh hopefully we had a brief little break and you're ready to finish strong and at this at this time I'd like to turn it back over to superintendent Hyde and we will pick up where we left off want to call the next policy sure we'll come back to GED once we get confirmation yes ma'am okay um so we are on policy 5520 which is disruptions of schools and school sponsored activities we have added in some language here um to address the board's Authority to preserve

142order for proper functioning of its programs and at the same time though acknowledges that there are constitutional rights of students and employees and others we've updated some statutory references and instead of having the title be disorder and demonstration we have changed the title to disruptions of schools and school sponsored activities Miss Miller this is um Wes or someone in that Field's uh question this is very Um this can be interpreted in many different ways and so and I just want to be consistent in the interpretation because if one school is defining A disruption one way and handles it a different school you're going to we're going to get that back that you know one school treated students Andor staff differently so should it be this should it you can't make it too defined because then

143that will limit things I think what you want is to have Mr Hyde once you guys get yourselves current to have him and I know this is something he has been um talking about with uh Mr Davis here is getting your procedures okay written and I think for me that is where I would put the make the rubber hit the road in terms of what is what constitutes these things because while you guys can be noticed of what the procedures are they don't have to go through rul making and therefore if something that's consistently happening in a school that is in fact A disruption or disorderly conduct or whatever you can modify that procedure more easily than you can a policy thank you so could I ask that we just add in that last sentence

144that's been struck through so is it about you writing procedures so there is a policy currently in your um collection it's 10:30.0 I believe which gives you authority to write procedures when necessary and so what we're trying to do is take it out of each policy individually and you already have that overarching Authority thank you I don't see any other questions on that okay 5610 removal out of school suspension disciplinary placement and expulsion of students um here there has been some recent case law in Florida about the disciplinary placement in an alternative school um that is considered similar to expulsion so it is the entitlement of due process if you're are going to move a child um to one of those alternative school placements um we have cited the case there for you in some

145of your your notes we also have included a definition of what disciplinary placement actually means to identify for you what those treatments are if you're going to um be disciplining a student by placing them in a different setting additionally we have given some examples of the term hearing officer or no I'm sorry we have um changed hearing officer to presiding officer we also have um moved some of the more legal like the preponderance of evidence standards um in there to provide a little more guidance as to what those those things mean um just because we also wanted to make sure that the standard was in fact consistent with the standard of evidence that now applies in your non-isr and anti-harassment policies so and you also have to retain the records of these discipline area actions

146and so we have added in the requirements for maintaining those those public records I see no questions or comments all right 8410 critical incident response um again this is another one where we're going to make sure that for the conscious choking individuals we have those those videos or those posters available but I would also like to note that I think it's just that that is what the posters are available out there are for conscious choking victims it's not necessarily that you would not Aid or render aid for anyone who was um requiring first aid assistance it's just that those are the posters available for the cafeterias see no questions or comments all right 8420 Emergency Management emergency preparedness and emergency response agencies here you'll see a number of different Florida Administrative Code rule um additions

147here we have gone through several of the rule changes that were reflective of the statutory changes from the house bills that went into effect with which amended various require re Ms related to your duty as a school board to manage some of the various emergencies out in your schools um here we specify that the procedures and various emergency drills have to meet the requirements of administrative code and that um ultimately if there is an active as salent emergency drill you want to make sure that um law enforcement officers who are responsible for responding to those events are physically present and there for some of those drills because you know you want to make sure that the teachers and the students and everyone who would be participating if in um the event of an actual emergency

148have gone through the training together so that piece has been put in there and also revisions to address the responsibility of the school safety Specialists as well as the office of safe school's reporting requirements that are now in place so as you know the last several legislative sessions have really focused a lot on school safety I think someone mentioned the Marjorie Taylor green um committee I think that there has been a lot of good work that has come out of that that has heightened awareness for what should be in some of your policies and what drills and other things need to be done by schools to keep your your kiddos and employees staff and everyone safe you're good all right 5780 student parent rights um here we have made some additional revisions to reflect the

149requirements under state law that um here students specifically are allowed to possess medications for headaches um when they are on school property not just for school day but also at school sponsored events and activities and that does not require a physician or other medical individuals note um to have those um so it is something that allows for the over counter over-the-counter treatments for some of those things specifically headaches we've also um included some changes to the reading scholarship the new world scholarships adding some eligibility requirements there and we also have added in some language again here about the Dropout prevention that you saw earlier in one of the other policies about making sure kids have every chance to reenroll and also make sure they're interventions that are appropriate to keep kids in school Mr sharpless

150um my question is on the medication to relieve headaches P um just when it says without a physician's note so you know Mom can just or dad can just send you know medication in it said if the medication is regulated by the US FDA um for over-the-counter use to treat headaches so that kind of opens it wide open to any he headache medication concern might be um what if it's stuff that may conflict in other policies if I don't know like CBD gummies or I don't I'm just throwing stuff out there could be you said oh I've got a headache this is what I'm treating it with does that need to be more detailed that's my only question so right now we actually have a policy so CBD would not be the issue it's the

151THC component that would create an issue um most cdb does not provide any type of hallucinogenic you know reaction because it doesn't contain the THC component um what this did and this was actually past last year is students may now bring Tylenol Advil things like that to school um it is recognizable doesn't require prescription doesn't require visitation to the school nurse um you know it's it really is for some of our students it can be quite a hindrance however if the student is caught taking something that would otherwise create a situation where they're considered to be under the influence they would be in violation of of a subsequent policy that we already have so it does not open up Pandora's Box to any and all medications um because again these are considered over-the-counter medications versus

152prescription medications versus so there there is a distinct difference and I think that what I could do is have um Miss Williams team come forward at a subsquent meeting and maybe Define that better for you so that you know what we currently allow what we don't allow and how we monitor those issues the the subordinate clause there is is instructive correct if the medication is regulated by US Food and Drug Administration for over-the-counter use to treat headaches so it's it's a specific subcategory that that they're allowed to have and I think that part of that also deals with like in other policies if you wanted to expand into the homeopathic you know other areas but the USDA I think really provides some good parameters as to what is allowable for the treatment of headaches for

153a student to be carrying in their pocket to take for you know my migraine that I get after science class every uh every day or whatever it might be not after science you never have a MRA after science and does this does this have any um is there any impact on students if they're to give other students medication actually yes our policy explicitly prohibits that okay and so we address that through the student code of conduct when we relate when it comes back to this so yes while it's not explicitly stated here it would become an issue that we would address elsewhere in our student code okay thank you yes sir because that student is is a A supplier correct Miss Miller I have a question because I'm concerned about the age of this so

154would we like high schoolers carrying Advil is different than elementary school kids carrying Advil to school that parents may or may not know about so is that another procedural thing that we'll have to look at on and then how do we monitor what's Advil and what's just perco set because it looks the same L largely the issue here is we don't know this is not something that we have to have per we don't provide permission for the student can carry it on their person but if that student for example were seen taking something or they were witnessed giving something to someone else then we become involved through our traditional code of conduct issues where we would then inquire what is this and then we would find out that it's Tylenol or Advil or whatever the

155issue is and then that student would not be disciplined obviously they would be if they were giving it to others but they wouldn't be dis disciplined for their own consumption I think to miss Miller's point the the large the greater concern is what quantity or volume might young students bring with them not realizing I should only take two and they take six um you got a text message from me earlier today about something similar so it it becomes an educational component that we have to make sure our parents are well informed but again that's where I'd like to bring uh Miss Williams team back to share with you because I see that Denise is is oh come on down I didn't I didn't I got lucky you were sitting here in the audience okay would

156you mind outlining because I know that we've been dealing with this for for a good year now good afternoon um yes we are working with Mr Davis to try and clarify procedure language for this um the USDA does help us in this regard because there are a list of about eight specific medications that solely deal with headaches and we do specifically reference combination medications so think about an over-the-counter cold medication that has a headache component with it along with other components as well that type of medication would not be allowable to be carried in this kind of a situation so where we have mainly dealt with this is with mle and high school students because we do sometimes come across these medications when we are doing our random searches of students and so there do

157become questions about is this medication allowable we are having conversation regarding volume um how many pills students should be allowed to carry at any given time and that's something that's still under discussion right now but we are looking at it very closely and again it's an educational component for the family members as well it's not just a school disciplinary issue it's one that we need to communicate effectively to our families so that they realize the potential danger they might Place their student in because again without any any knowledge my headache didn't go away even with older students my headache didn't go away I'll take two more or I take six aspirin in a three- hour span of time and next thing you know they're having stomach issues or they they create an ulcer we can

158I mean there's lots of potential what ifs so the educational component for us to communicate to our parents is the most important so Mr Davis yes and I I can provide a little bit of background I think we went over this before when we talked about our medications policy but um this came about because uh you know having worked on the parents Bill of Rights this was never the intention to create rights like this we were taking existing rights that the court had already found and put them all in one section in a subsequent legislative session a legislator decided he didn't like the fact that his child got in trouble for bringing headache medicine on campus so he added it into the parents Bill of Rights so the problem we have is that it is

159listed underneath those set of rights that are considered fundamental Al that we have very little control over you know what we can do to regulate it so uh and it's it's dealing specifically with headache medication so we are trying to work within those parameters that's why we're adding it to this policy on parents rights it seems like an odd thing to put in there because it is an odd thing to put in there uh but that's where we're kind of uh our hands are tied the biggest concern we also have uh with the students that bring it on campus is trying to make sure the parents know that well yes you have the right to send your kid to to school with that medicine you are also liable if that kid overdoses and if that

160kid shares with someone else um because you know we don't have that control anymore so that is part of the education component we are also working on so we're trying to find a way to strike that balance um I I would like to see a future fix maybe someday with that law but that is currently what where we are kind of stuck with that law thank you Dr Allen yeah just to add to the conversation as well uh do we see something procedur or there may already be something in our code of conduct as it relates to how you're transporting those items right if it's in a baggie or whatever does it have to be an official container we do say that it needs to be housed in the container that it would be sold

161in so it needs to be if it is you are carrying Tylenol it needs to be in a bottle that states it is Tylenol um if it's Advil it needs to be in a bottle that states it is Advil so it needs to be properly labeled if it's just random pills in say like a snack siiz bag or something along those lines then what we would do is we would confiscate that medication we would contact the parent to just discuss what the policy is your child is permitted to carry things but it has to be in the original container that they would purchase that item in very good thank you Miss Fields I'm just shaking my head the liability is is huge and my question is when parents allow their kids to bring medication that

162that relates to the headache are they um are they required to sign a statement nothing okay that's an issue in itself and then the the other question that I have is uh is what Mr Davis said the liability there so at the end of the day if something happens to that baby who's going to be liable is it going to be the parents is it going to be us did they sign anything saying that they're going to be liable if the child takes more than what he or she should be taken um I will defer to Mr bridges on that uh I do believe well that that in the instance where this is a matter of a a parents right uh we will lean on that uh there will be I mean you'll look and

163see what maybe we have done uh if if we know that a situation is happening where a kid is sharing medicine we did nothing for instance then there would be some liability there for our own actions or negligence but I'll let Mr Bridges address that yeah we've got a statute that specifically authorizes it and our first defense would be uh you're honored the statute statute says the kid can possess and take this at school we can't tell him he can't so I think we we have a a solid defense there that said if if the student is in possession of something that is not a a substance that is permitted under this statute and we we know it and and permit it uh then certainly liability would attach so I think the the real issue

164here is we everybody's going to have to pay attention and if we see students taking um a bottle out of their pocket and and self- administering medication I think uh we're we we sort of we have an implied duty to inquire what is that you got in your mouth um what is that you got there make sure that it's something that's authorized well I hear you and I think that's a tremendous task on the staff absolutely I really do and the liability I think is just enormous and the of course the counter to that is students have been doing it for years and and uh before we had the the burden of of asking them to to to bring authorization from the doctor from the parent whatever and and we were having to monitor you

165every single dose taken by every every single student at the school so there's an administrative burden either way and and um it's you we're we're now in the business instead of dispensing Medicine of allowing students to self-administer and we have to pay attention yes there there is the opportunity for liability there may be a way for us to partially address this concern through our back to school forms um because parents already have to provide permission and consent for their child to even see the school nurse anymore um so there may be an opportunity for us to be inclus include a paragraph in there that describes this issue and basically says the parent you know understand we will have no liability here because you're providing it for your child we're not providing it for your child

166um I would use this I'm going to be honest with you I'll turn it into a partial commercial if your child is having issues we have Hazel Healthcare in all of our schools and they have over the counter prescription medications that they can issue to a student so long as the parents provided consent for that evaluation and that's on every single one of our campuses so really this issue by and large doesn't even have to be addressed if people just would make utilization of Hazel Healthcare um but to miss Field's point to Mr Bridge's point I think there's an opportunity for for us to get together and talk about in our back to school packages getting an acknowledgement letter signed by parents that do you intend to do this if you do you assume the

167liability kind of thing um so let us kind of play with that and and bring that back before the board Miss Wy thank you um and what is the education piece for the number that they're allowed to communicating this with parents I'm just thinking if if we want it in a Tylenol bottle how easy is it to come across a Tylenol bottle that only has 10 or 15 pill I mean most of them are either 100 or 200 or 500 that um the quantity discussion is a difficult discussion because the quantity that is safe to take and the quantity that it is sold in does differ um and so there there would need to be some piece of Education that we do push out to all parents across the district regarding um what are safe

168dosage levels based on age right I just as far as making sure that if we want them to bring it in a Tylenol container the size of the Tylenol container and how many is actually in it are going to be very different so are we wanting them to take the the other 90 pills out of the 100 pill bottle and keep them at home in a plastic bag I we are still having those discussions in all honesty I think Health Services has has a certain set of of pretty strong opinions on that but then we do recognize that the dosage that is acceptable to take and the dosage that it is packaged as um are different and then you're again talking about burden on staff of not only do you have to look for the

169bottle but then you have to actually physically open the bottle and examine the number of pills in the bottle um which creates more burden on staff um so I think those are policy or procedural things that are still being discussed at this point thank you I see no further questions or com sorry I I saw one for Mr Davis Miss Miller so as right now until we go back hopefully there's no crisis in the state that that pushes a faster change which very much could happen as a district we can't limit this just to higher ages we can't say you only can bring travel size we can't do anything with it it's open if it's for your if it's iMatrix if it's prescription headache medicine you can bring it if it's for your headache bring

170it don't give it to your friends prescriptions would would fall under medication still it's okay the over-the-counter headache and it's specifically used for headache if it's used for other you know conditions like you know nightquil or day quill or whatever that would not be allowed it has to be specifically for headache but Tylenol could kill a kid if you take too much of it sure it can MH okay that this is a concern that I hope they fix before there is a crisis there and and again putting it in that parents Bill of Rights was was the issue because that that law was crafted in a way using uh Court uh rulings describing these rights as fundamental that was meant um you know for very specific rights and and it was not meant to be

171a free-for-all to throw things in there and create new rights that then are protected by that same uh strict scrutiny standard um that that's that's the issue here and it is something that should be addressed um I understand if if you know the legislature wanted to make room for allowing headache medicine but they they should put those parameters in there as well and it should not be under a strict scrutiny standard that the parents Bill rights has thank you no further questions or comments on that and actually that was the one comment I was going to make is that unfortunately there aren't really restrictions you can currently box in there based on well for kindergarteners versus a ninth grader which is what you were going to which is what you asked so all right next

172up is 5782 which would be new to you all and it is the parent Guardian notification and permission as it relates to school sponsored events and activities you might have seen that there has been some news surrounding this with a permission form being required for um a speaker who came to a classroom on black history month so this is sort of unfortunately the way the administrative code rule was written as well as um the the statutes it does clearly state that this can't be an opt out or an optin that it is per activity but if it's related to the curriculum we don't that is mandated by the state we would not recommend that you request or require a um permission form for that and it looks like Mr Davis wants to add into this

173yeah we had a conversation about this when we rolled out the form um I presented it to you there has been an update in the rule that actually was promulgated and uh fortunately we we do a capture this in our policy fortunately we will be revising our forms to remove one of of the most burdensome Parts which required us to list every adult that was going to be present uh that's what our current form required that's that was the best advice we had at the time uh now we will be putting down the types of sponsors and guests as opposed to listing out everyone so that will relieve some of the concerns we had where um you know in our music programs and our Athletics the concern was they don't know who's going to be

174there but now they can list the type of person whether it's going to be coach um you know parents chapons whoever whoever they are inviting they just have to put the type of guest so that that's what the rule now allows us so we'll be updating that for the next school year and we will address there are some other areas that quite frankly the legislature failed to really take notice of in implementation in their desire to to push this um they are now exclusionary towards our Roc programs all of our arm Branch Services um they are also exclusionary of college recruitment because those are all extracurricular activities that take place on our campuses so the Army cannot come on our campus without parental permission they can't go in cafeteria like they used to in the

175high schools now we have taken a I have taken a position that we are allowing that but just to be clear we will have to send out a form at the beginning of the school year for high schools or any middle schools where we have these types of ongoing activities let me give you an example example how far this reaches I can't send high school kids for Academy programs to the Middle School to talk with them about this without parental consent if you look at the strict adherence of that policy parents must be informed because these are guests coming in who don't who represent the program but I can't control what they may or may not say so the parents have to be informed of these types of activities so it's it's too far-reaching but

176we're trying to seek some additional clarification and support and this goes back very much like the conversation we just had about medication you know regardless of the intentions you've got to them provide a dear colleague memo or some additional information to help reg us regulate and manage this process and so it it's unfortunate that we've had to take a position to say we're still going to allow college recruitment we're still going to allow you know our different military branches to come on our campuses to talk to kids I mean but think about how many different programs are out there FAA I mean FFA excuse me we've got all these different programs that otherwise could be largely excluded If the parents choose not to allow their students to attend since a lot of these activities in

177high school occurred during the Lunch Period right you've all been on campuses or I recall being on multiple campuses and the arm is there the Marines are there the Navy's there and they're talking to our kids how do where do I put kids whose parents decide they want to opt out if they're not in the cafeteria I don't have an alternative placement for those students so these are areas that we've got to work through the legislature to create better working parameters or in the intrum at our back to school packet parents will basically sign a generic consent saying I'm okay with the following and that therefore we're we've covered all our bases because it seems a little ludicrous that long-standing traditions and relationships that we've had with things that only better our students college recruitment

178can't come on campus without parental consent and talk to kids so that's that's that's a ridiculous for us to have to manage but we're we'll work through it and we'll come up with some policies and practices that will help us best address those moving forward Amanda is that an issue in other states or is that a Florida specific thing Florida has really become very interested in the parental rights and the the opt into all of these activities now we're seeing bills being proposed in other states but they are not making as much Headway as they have here in Florida it it feels like a Florida specific issue like Jumping the Shark Miss Wyatt thank you and it it sounds from your comments like we've gotten approval that we could do a one form that goes

179out at the beginning of the year with checkboxes that's more generic is that something that we can add into this policy that that's that is how we we're managing that I just worry that we'll get 10 years down the road when some of us aren't sitting here and realize the historical behind it that and somebody come back and say well our policy says we have to sign it every time um to make sure that it's I think based off the comment that was made earlier as to why it doesn't always end with the superintendent shall develop procedures I'm going to operate under the assumption that I have that Latitude to make sure that we can convey that to families and if you want if we need to add something in here that we can do

180a permission I'm seeing a um that they're not recommending that okay I would not recommend that um I and I looked at Chad and I was like I so and this this particular uh issue is a rule not a law it came from the state board not from the legislature so we are you know we we can talk with the department and find out you know where they think the guidance may be uh obviously this is something the legislature could step in if they wanted to add their own parameters to it and I think we are advocating for that this last legislative session um I would keep it as it is because it is pretty much lifted directly out of the rule and so as far as showing our policy is in full compliance with

181the rule we're not deviating from that language um if we were to work through the procedures that may be the the better way to go about that and uh you know May hopefully this won't be an issue you know once once The Kinks get ironed out every District's dealing with this by the way west and I have been in conversation with all the other attorneys we see I mean it's an ongoing concern and uh I think I think it'll we'll find that happy medium eventually and then we can probably update our policy at that point well and and I'm just noticing this the distinction as we said here the the uh the State Board rule that has all the elements of informed consent spelled out is specific to field trips whereas the the language in

182the proposed policy says we require this for let's see here events and activities field trips extracurricular that's all from the rues the rule is extracurricular and it defines field trips it defines after school tutoring I'm trying to get back to the the 5782 there were there were two um yeah we yeah we include that for school sponsored events or activities but the the statute but there are two different rules West that impact it I'm looking at the parental notification and permission portion here where we say we have a through F and those in the statute those are all specific to field trips uh and here and we've made it more broadly applicable to any school sponsored interactivity the the rule is very is is the school sponsored activities the rule itself if you look at

18310 uh 6A 10.85 that's where I was and uh 6A 10.0 89 okay 108 10.08 5 is is specific to field trips right mhm so we have separate one on the 089 M open up that's a different list let's see nature nature of the event date and time yeah it it's still informed consent has date and time it's it's not not something we can do globally specifically the nature of the interactivity the date and time the location believe me this was one that Terry Harmon and I took it apart went round and round and then with um all of the folks that work for us you know associate wise as well as the other attorneys who have retired and are working with us it was one where a lot of clients have said can't we

184have just an opt in or an opt out and it's if it's an informed consent it has to be specific correct so to clarify further too the department is very much aware of the concerns that have been expressed by school districts across the state as it relates to how this is impacting our day-to-day operations and and the department has approved and is supportive of our position just so we're clear that as far as inviting Roc College recruiters and allowing them to continue to come on our campuses they absolutely support that and said that they would address any complaints that come to their office that we have it would be nice if we treat if the legislature would treat that as a glitch and fix it state board the state board will have to address this

185issue oh yeah that they are working through that now is my understand statute yeah um so that they can get back to it and rather than address the carve outs on the front end I think they're seeing here are all the issues that we now have to create exceptions for or policy revision for and and my hope would be that they address that in the upcoming year so that is our hope too I see no further questions sorry I know I'm one board member but I I still think putting that it would be either either or that it's not a I just worry that that down the line somebody's going to come back and read this and say well it says that you'll have a permission form for that event um and not that not

186be an option anymore so I want to make sure that that's codified in policy but again I'm one board member any thoughts on that sorry for the confusion just that as we're looking at this specifically says that there is a permission form that includes at minimum the following information um just an out of line saying that that we'll have a generic permission form for the year um that can incorporate all of that um that way it's codified in policy I think we could say that for specific activities but to Mr Bridges point if the young Republicans Club wants to invite 12 guest speakers in we must do a separate permission slip for each guest speaker correct um unless unless we know in advance when they will will be who they will be however if we're

187inviting one of our military service arm branches to come in and that we know that they're going to be in the cafeteria on the third Tuesday of every month that can be I believe that we can address generically based off my conversations with the Department um so so I think to your point Miss Wyatt I think there are some activities we can capture in a generic permission slip or an acknowledgement versus a requirement for each individual Club session meeting date cuz that's really where this stemmed from was concerns with bringing in speakers um who might be in violation of some of the parental Bill of Rights and other lgbtq and other factors other issues that were present at the time so so just to followup question on that will it be able to capture things

188that we don't necessarily have dates for so example if you're um some of our Academy's classes they have guest speaker that it's not like it's you know I'm scheduling a guest speaker every third Tuesday of the month it's we have a list of guest speakers and they're able to come on the fourth Thursday or the whatever it is that probably could not capture that in a generic form that would have to be done individually and that's how we've been managing it so far um but I could take time to confirm with Mr Bridges and Mr Davis to see I'd like I mean this is harmful to kids to be completely honest so I would would like to to make sure that I care less about being in compliance on this then I do doing what's

189best for kids and if that's a stand that we need to take I think this is something that's worth taking a stand on especially when it's coming to our careers and Workforce Development things that I I think the one carve out and caveat that that maybe we're not being clear on is if it is relating to the curriculum if it is a guest speaker who's going to come into one of your CTE programs that is like a licensed welder and they're going to talk about their profession and that's part of what that course is you don't have to have permission slips for things that are relating to your core core elements of your course okay it it's when it's yes yes extracurriculars School sponsored activities that's not curricular stuff so as it relates to the

190curriculum and curricular activities that that is what I believe we have also seen come about from some of the other issues that other districts have faced is was that part of your Core Curriculum or required curriculum component that you were bringing this spe speaker in for and it wouldn't require a a parental permission slip okay I know I mean the way that we have currently viewed it oury are supplemental program I don't know that they've ever been considered not to be supplemental to the Core Curriculum I mean they're they are electives they are most of them are also doing things after hours um it would be after hours things that you might have have questions but to me if it is part of my overarching education in the pul county schools I I don't think

191it if it's math science reading the classes that you are signed up for are not student School sponsored events right they're not extracurricular if there is an extracurricular component and you have the opportunity to go on a if you're in a chemistry class and you have the opportunity to go visit a laboratory that that is that would be covered but if someone from the laboratory comes to the class to describe you how how how chemistry applies in in the in their professional life that's that's curricular we'll we'll have to we'll have to dope this out as we go along thank you like so many things somebody will find a way to complain Miss Fields I was going to basically say that who determines whether or not someone is okay to come into the classroom uh

192if you have American history class and you're talking about black history can someone come from the community and be a speaker talking about black history absolutely and I think part of it also with that though is you have protocols in place under other policies about how if I'm going to come into the school and be a speaker I mean you have or a volunteer or whatever it might be there there are the that you're doing about those individuals before they're coming in and presenting to your your course curriculum I'd take it a little farther Mrs Fields if you've got a a history class or civics class where where education about black history is part of the curriculum and a speaker comes to that class no problem if you have a if if it's black history

193month then you schedule a convocation a gathering for the entire student body it is a student sponsored a school sponsored activity and we would have to go through the process does that make sense it does and I just want to make sure that I'm understanding correctly and the importance of educating everyone and making sure that our employees are not afraid to invite people to come into their classrooms that's one I would go to war on let's hope we don't have to and and I think that that's also where again some of the procedure procedural elements that are getting hammered out out you know how the form is going to be revised for next year because of conversations with the Department this policy language reflects what is mandated by the two Florida Administrative Code sections right

194like now it's where do we have that wiggle room at all in our procedure to move this forward based on conversations Mr Hyde has had with Folks up at the department what we're seeing happen in other districts around the state you know as Chad mentioned this is something that's on the sbaa lists serve quite frequently about how how are you dealing with this how is this how are you handling making sure that we aren't um getting letters from the State Department of Education telling us we've done something wrong so Dr Allen yeah I was just going to add to this so as a relates to required education right uh curricular initiatives and it can underneath the guise of that right so for example elements of civil government which is required could be um accountant to

195the ROC program I don't know how far you can go with this and then I was looking at um you know character development programs um you know uh nature and importance of free enterprise right so then our CTE programs in that sense if we bring in a guest speaker um would that count as required so this is you know free enterprise so we're we're talking about that um within the context of our required education so this guest speaker then would not have to go through that process is that true that's I think we both concur that yes that would be true okay and I think also um understanding what this was meant to capture uh you know we're making a good faith effort to make sure that that we are capturing that you know when

196it comes to the extracurricular student-led clubs where parents may not want their students to be a part of for various reasons it could be religious or political or whatever their reasons may be um that's where the consent forms are most important when it comes to programs that we offer uh when it comes to our Athletics music um you know all these other activities that we organize and that that we we provide um we already have consent forms in place in general to make sure that you know parents are aware of what their students are getting involved in um I've advised uh Mr talet and um Miss Cummings about you know if you have a calendar of events already planned and they usually do for those programs and you can put down anything you foresee might

197be extra uh you know makeup practices will be held on to Tuesdays the coaches who will be present list of coaches you know as much information as you can provide that meets the criteria of the rule then that gives the parents the informed consent of okay if there's a makeup practice I know it's going to be this location on the state and I know who's going to be present you we could capture it that way with one form for the whole year if you have it that well planned out uh where where we get into you know a little more murky is when special things pop up and then we have to go back and get more um consent for that but as far as you know the the if we're making that good faith

198effort this is something where we'd have to work with the department and find out if they think we're not following it figure out how to how to further comply um and I I think as long as we can make an argument that we are trying to follow the rule as you best we can in good faith then you know I'm I'm not too concerned about us getting in trouble for it all right thank you see no further questions or comments all right now we are moving to religion so I guess probably another area where there might be some questions um in policy 8800 which is now titled religious uh ceremonies and observances you will see that we have made some significant modifications here to reflect a lot of the language and um available uh times

199for silence and other things like that based on the Kennedy versus Bremerton School District suit as you all may know in that decision um employees do have the rights to free exercise of religion um especially if it is um in time that is considered their own um their own moments such as Mr Bremington I mean Mr Kennedy was in fact kneeling after football games after you know everyone had gone and done what they were going to do as it relates to the game this was his own private moment of of thanks and prayer private moment on 50 yard line I know I know but mind that is what the the Supreme Court has has found that um we are allowing that but it cannot still but we still have parameters within the school school buildings

200like if a teacher can't stand up and and inoculate folks with the prayer at the beginning of class every day or have any requirements for um prayer or religious organiz organizing um we also have moved some of the flags and other um information from the policy on religious ceremonies and observances and just sort of separated out that content because under chapter 120 policies are supposed to be about singular subjects and we didn't really think that Flags although they are maybe patriotic are not necessarily part of the religious ceremony and observances so you'll see there that we have have made that separation but also um really revised 8800 to reflect Kennedy versus bton Mr Sharp pleas I just have a couple questions well one really um when it comes to students as well as staff members

201um org like student organizations like Fellowship of Christian athletes events like see you at the poll how does this impact those it do okay because that is technically on school property that's cor so I'm sorry yeah I mean stud the key the student Le piece there is the key um because they are student L organization student L you know meet at the poll type of things like those are student organizations and that is sort of where the the Tipping Point is versus having an employee or staff member running those or the key is student lead you the employees who in who inject themselves interject themselves into these things uh and offer offer prayers and give the appearance of leading that is when the conflict comes you the the the the as the bton decision stands

202for the proposition that employees teachers also have right have um rights to exercise their religious beliefs but they don't have the right to inflict it or impose it or or demonstrate it to students but if they're invited by the student group then they're allowed to or no I would be very cautious about that because you know it's it's predictable enough that a student group uh there's going to be a sponsor for that for that club exactly and the the smart move for a sponsor is even if they're invited to lead to lead the group in prayer uh to to say to decline and say no this is this is this is your thing your deal I'm I'm here to help but but please proceed yeah the um this is something that someone will complain about

203and and there's um the these cases they're they're expensive they're Federal and uh and people don't back down on them so the the potential is great um as I remember my high school principal saying that is a matter for for private devotions and um and I I would second that and and recommend it be be present be visible be supportive but let the students lead the student Le clubs thank you yes sir Miss Fields um I was going back up I think it's the first sentence decisions of the United States Supreme Court have made it clear that it is it should be not instead of no oh thank you you're welcome that was all that I had got that okay I see no further questions or comments so then you will see 8810 which is

204as I mentioned the flags area so we have moved in um the American flag this the flag of the State of Florida and the official motto of the State of Florida into one um policy to reflect what you have to do to have lights on the flag and all of those those things I see no questions or comments okay we are now to the instructional materials and challenges section of the um conversation here and I believe if I am not mistaken that these were in front of you all as the board in February 25 2522 okay so 2520 um as well as 2521 um are about the selection adoption of instructional materials and equipment and what your instructional materials program is going to Encompass what we have um offered here are changes based on Senate

205Bill 1048 Senate Bill 2524 and also some ongoing work that we have just done with clients as they are dealing with um the requirements under the Committees being used during the uh instructional material adoption process and making sure things are appropriately publicly noticed and that the public is given a reasonable opportunity to comment on the instructional M materials and those that are going to be um put in the school libraries and other aspects of your your curricular um work we also have put in here some language about the evaluation and selection of the books by your media specialist and these do incorporate some of the requirements established in Florida administrative rule so that it identifies the format and search requirements that you have to have when publishing your library materials in your media center as

206well as the grade level reading lists that are are required under the administrative code so we also have added in the uh superintendent requirement to certify to the commission of Education um in terms of how much you guys will be um provided in an allocation of funds for said instructional materials so as well as the certification by the superintendent to the commissioner by August 1st about the staff development plan that supports the Fidelity of implementing your instructional program you also will see in these two policies some language regarding principal responsibilities how you all as the board have to provide uh the publication of these materials on the website so that the parents um can determine what access they want their kids to have as well as what your um what your process is going to

207be related to objections by parents so we've also added in the new world reading initiative and the annual instructional material certification requirements that the superintendent completes each year as well see no questions or comments so we'll move to 2521 so you can look in that one for see no questions or comments all right then we will move to policy 2522 which is the challenges to adoption or use of instructional library or reading list um the policy you will see before you is the policy that you guys had in front of you in February nothing has been modified to this draft so um if there are comments or questions um we are happy to try to answer those now Mr sharpless yeah this all started and came back because I brought up a couple amendments I

208wanted to potentially propose and I didn't realize we weren't allowed to do that during a public hearing um and so I just would like to discuss those now if that's an appropriate time um you know get board Consensus These were just things that when I looked at the policy I things I can think can make it a stronger policy um it's really my only motivation um and so I'll start with on page three letter B um we're talking about the review committees and um we we made it we kept it broad there one or more the letters one numbers one through four one or more parents or or of students one or more certified library media Specialists and English language arts teachers we struck out one or more board members and then number four is

209one or more lay persons knowledgeable in the area and so my my thought is that one or more makes it very um to me I would like to see something more defined um I would like to see something more concrete I suggest suggested um equal parts uh be added in there I I'm open to I open to S to to board comments right let's talk through this but I I would like to see something more concrete than just one or more that's my personal opinion on this to make it a stronger policy do you want me to go through each one like that or how you want me to do you need to be more specific on what you're asking sure I I okay well we'll make it very clear um I would like to

210see this say that under b a point a Review Committee which must consist of equal parts and then strike out one or more of one two and four I'm also open to other ways of crafting this but I think one or more is too Loosely defined so board can so I'm going to turn to the chair because if you have Bo members who have to comment based off Mr sharpless' question I have no way to call on board members in that regard so Mr chair I'm going to all right thank revert it back to you all right thank you superintendent so based on uh structure here of order uh we we've got Mr sharpless that's got some thoughts here um some proposed amendments on the floor uh I see that Mr Bridges you withdrew your

211um your point there so I'll just move on from there so Miss Miller you're upk recognized here Allan I I'm just trying to understand so I can understand what so you feel that one or more saying equal parts so let's say there are one of each that would be equal parts so you're saying this is already saying there will be one or more of each of these groups but you're saying you don't want three of one and one of the other you want if there's three parents you want three certified media Specialist or three lay persons I just the and I I mean if that the board can have input on that I just don't know when it would be if there's eight parents I've got to find eight certified Library specialist that would be

212my only concern thank you as a practical matter I think it's it's going to become increasingly difficult to find people uh who are willing to spend the time on these committees to because this is these are going to be very serious conversations and they can be controversial or contentious so it's it's it's going to be difficult um I think the burden is on is on us to implement on the on the district to implement the whatever the policy is with Fidelity uh and which to me means you you you should not have someone of of whose in whose intent is questionable in in trying who who appears to be trying to stack the deck one way or the other we're going to need to be very cautious about that but I I take Mr shar's

213point you know if the idea is to have U an equal voice for each of these categories and and if if you're going if it's going to be a democratic process and you're going to put it to a vote if you end up with you know five media specialist in one parent that's um the Optics of that are well let's just say they're problematic so you I I don't know I don't know the best way to approach it I don't know um Define it how Define it how you will but but right now you could have uh technically you could have if if we take the board member out you've got three different categories so you could have a committee of three people uh taking Mr Sharp's point if if you wanted to have more

214of one then you would need a committee of six people because you would need two from each category or if you had three from one category you'd have to have a committee of nine trying to get that done is going to be logistically difficult you know it's the more people you have the more difficult it's going to be to coordinate get get people together there there may be a caveat if I may and well I'll wait cuz you have other board members who yeah we got a long list here and we'll keep going Miss Miller are you uh done yeah I was just trying to understand um and I understand wanting to have equal parts on a committee but and if we don't have six media Specialists for six parents does it stop the process

215like that would that would be my concern that it would elongate the process because we wouldn't be able to so that's well it also means if you don't if everybody is not there can you can you can you proceed yeah that would be my concern without the without the noise you it doesn't it does not provide for a quorum right thank you I if somebody can Define that and I don't and if now is the do we see a problem is do people have a problem now that there's not six to six and four to four like I I think it would it would cause a great burden but I also would be concerned that if we somebody doesn't show because we've had that we've had people say they'll serve and then they don't show

216and then um what do you do then I don't want to stop the process I I I just just ask Amanda have you had this question come up in other Florida districts or or do or is there a prevailing practice that you see I'm sorry to put you on spot that's I have not had the question asked of me as to should we make it equal parts and does it need to be more than one does it need to be two in each I think that the the flexibility offered here with you know sort of the at least one in each of those C categories allows you optimal without requiring it to be equal parts would mean that if you know you had two two three and three of the people didn't show up you

217still could continue on with your your process but I will say this if I were conducting the training based on the existing language my foot stomp for the people I was training would be don't try to stack this if you do it's going to be visible it need you need to implement the the policy with integrity and make sure that you have um that you you have membership that is that is legitimate and and you're not trying to stag the deck all right thank you Mr Bridges we're going to keep moving U Miss Wyatt you were recognized thank you Dr Allen um I have a so my my concern is similar to what Miss Miller has mentioned is that you know what happens if we we have three of each and one person doesn't show

218does that mean that we now kick two other people off the committee to keep it equal um that I I guess I'm trying to understand has there been an issue that we're trying is there a problem that we're trying to resolve and get ahead of um and if so what would that be and is it best to do that in policy or in procedure um I I sometimes worry we try you know often times policies are made with good intentions but I think what we're doing right now is trying to imp policies that were made with good intentions that in practice are going to make it very difficult to do business um so I want to make sure that we are not making it harder on ourselves or on those that are are doing doing

219business to implement thank you m Wyatt sorry can can Justin I I just want to make sure I understand what the like what from his perspective we're trying to to combat with this because that may may help me offer it if there's another solution I'm not sure yeah and I'm going to keep going through comments and Mr Sharp you you will be recognized here in a moment so we can maybe collect these comments and maybe you can address those in your um comments uh Mr Niti you recognized thank you I agree with what Justin mentioned about the numbers um to me it just doesn't doesn't balance out right and what Wes mentioned about you know if we have six or eight or nine um I know that I wasn't H neither with Justin when we

220did the when you did the original book thing and um I think it's just way too complex I think we're making this Am Mountain out of Miller I think there's there's there's got to be a better way of doing this and we're spending so much time on this which I know it's important but I think we need to uh streamline it uh Mr Hyde when when I wasn't here you came up with well how did you explain it when we talked one time you talked about a possible different way to doing it then we then the board voted on doing it the book situation and the this is what Justin is bringing up and things so the initial recommendation to the board about books when we were receiving book challenges and we wanted to ensure

221that parents had optimal Choice was to do both an opt in and an opt out right now at the time the board decided that having both running simultaneously would be problematic so we just did the opt out the op in arguably would have allowed for us to take any book that was being challenged that people had concerns with and we could isolate that book and students could only have access to those materials if their parents gave them permission for those explicit materials um but again that was not something at the time that was supported because it was concern there were concerns about workload there were concerns about other issues with parents um and students and which books end up being pulled for it's it's kind of like what they do at at the Collegiate level

222where they have a reserve Library um I think I'm calling it the right thing Dr Allen Mr sharpless if I'm if I'm wrong please correct me um so that was kind of the concept behind it um but that's we hav't opt out at this point because I've had people talk to me numerous times that they've gone to a school to to sit on a committee and by the time they found places to park cuz they had the buses dismissed then and everything they couldn't even get into school or I've had people say that it was a little bit above their uh pay grade as far as how to do it on the computer so I just think there's got to be a better way to doing this all right Mr Niti anything else um good

223all right Miss Fields you recognized thank you uh I would like for it to be more specific if it would be two parents of students to instructional staff however many it would be but not saying equal equal partners and then my other question is what's going to be manageable the size of the group uh being able to manage and to get the work done those would be my two biggest concerns and I'm interested in hearing superintendent uh his caveat I think is what he said he had something yes ma'am since we're coming back to Mr sharpless would this be an appropriate time for me to offer so you know Mr sharpless you made it you made it well known that you know this is a starting Place let's have a further discussion so looking across

224the state um our policy right now is very consistent with other with other large urban districts in the state as far as the composition of the par of the committee review structure um however to your point if there are concerns with what happens if the staff number exceeds the parental engagement number or exceeds the other partners number right and I think part of this concern to miss Wyatt's question is we had committees that maybe had 10 people we had committees that had five people we had or six people um but that's a direct result of whether or not families are willing to commit to time and engage at the school level to to participate in the Review Committee because it's it is a task um it comes with a high level of scrutiny there's a

225lot of pressure but it's a lot of time you have to read a book within a specif IFI period of time provide Insight review it provide your feedback um so what I would suggest is rather than coming up with an explicit number I would ask the board to consider that no single category can exceed a certain percentage of the total number of the committee I think that's probably the best caveat so for example um parent group can't exceed 50% of the total membership of the Review Committee School staff can't exceed 50% of if if that makes sense I think that provides the bumpers the bump the safety rails that you're looking for so that you don't end up with significant disproportionality in participation and membership um but I think anytime we try to put an

226explicit number there it's going to be problematic and I I very much to I think some of the concerns you've heard expressed from your colleagues the concern ultimately is what if someone withdraws from the committee what does what's going to be our official position especially if it was a Committee Member that that group was a committee of one that will stall the process if there are two or more it would not but so I think to to address your specific concern or your interest well largely is would you come up I would offer that you select a percentage that a single group cannot exceed that percentage of the total membership and that creates the safety rails that you're looking for uh thank you superintendent Hyde I I do want to have an opportunity to give

227some comments too um before you get to um you know collectively address all these I I would be curious a superintendent hide how like the parent versus the staff as well so would you allow like um a parent to be that representation but yet they're staff member or would you say those have to be separate um as well to date they've been separate they've been separate um and then you know I I I do want to draw attention to So when you say this is congruent to all other school districts across let me clarify I'm sorry yeah they could be an employee elsewhere because I believe we had one case where they may have been an elementary parent but they were addressing a high school issue they're an elementary employee excuse me but they have

228a high school student so they were part of that committee if I'm if I'm recalling correctly or something to that effect so but it's not necessarily an employee at the school correct State Miss Davis am I why why don't you come down to the mic if you would and and just as we're following up on that I I do you know want to draw attention we're striking out something here right as it relates to board members being on committees do we have other districts across the state where board members were serving on those committees because you know just to be on record I've never been uh you know asked to serve on a committee so so you're saying Miss Amanda that you know board members typically would not serve on these committees collectively so correct

229because in the end becomes back before the board the board Andre you guys would be the final Arbiter you don't want to have been part of that initial committee recommendation and then be the final Arbiter as well it could place a board member in a position of a perceived conflict of interests if they were to advocate for a position on a committee and then take and then take take part in the vote so yeah I don't know why this was then in the policy initially but obviously we didn't abide by that in in a sense so well point of clarification it's not that you didn't abide by it because the language says May it does not say shall does not say must so when we first discussed this going back to 2020 2021 y there

230was an acknowledgement that board members would serve at the secondary appeal level to avoid any potential conflict and so that was the agreement that we arrived at at that time across the state based off the review I've done to look at how many days people have for an appeal process what process they utilize board members do not sit anywhere near the school level review they are actually either the secondary or tertiary review so even if an appeal comes so some large urban districts like Miami day Broward and others if there's an appeal It ultimately comes to the superintendent if the parent is still dissatisfied with that appeal it then goes to the board the board basically then directs them to to go to the magistrate um but the board members do not sit on review

231committees yep okay good good clarification thank you st so maybe I can provide a little bit of clarification so we actually have two things happening here we have in our procedure we have the school level committee that happens first and then what we're talking about as my understanding with what we're looking at the numbers and the the proposals here is that's the district level appeal committee um so at the school level you've got the media stakeholder committee that is comprised of the administrator the media specialist the parent the teacher um we have really stressed our media staff that for all transparency purposes we want that parent and the teacher staff member to be completely separate we really don't want it to be somebody who's filling double spots or whatever so to speak but it could

232be somebody on a parent role who is an employee at elementary school but they're sitting on a high school committee um and then we also have um I think it's said community members as part of that so we really do stress that it needs to be somebody separate on our district appeal level committees that we have right now um we have a parent on we have a teacher on the committee who is a parent right of a child in the school district and I believe we have opposite too so we have a parent who's a teacher in another school um but not at a high school where that book was currently challenged um and then I will say that historically when we've had any appeal level committees that we have had more ELA teachers on

233the committee so English language arts teachers running usually only one to two certified media Specialists on the committee it was challenging this current go around to find cuz when the majority of the books were in high schools it was very challenging to find two high school media specialist to serve on this current committee because our procedur state they can't have already served as a reviewer on the school level committee so it was challenging like when we went through the media Specialists who applied I really ended up with the two that are serving on the committee because it knocked everybody else out at that point all right Mr sharpless thanks for your patience absolutely I I'm I'm enjoying the conversation and getting to hear everyone's perspectives um you know superintendent Hyde you took the words out

234of my mouth whenever we were talking through this I wasn't married to the idea of of equal number you know I was I wanted there to be a perception of equality um and so I would be in favor of a percentage you know no consisting no more than 40 whatever per um you know I'm I'm okay with that I just I I wanted it to be more clear than just one or more that and that was my that was my uh my point and and Sarah Beth uh sorry board member Wyatt um that was that was my yes what what kind of issue we're trying to solve with this policy that was my concern what kind of what what um our legal council said I I don't want the perception of of you know stacking

235the act one way or the other to be quite Frank I just that and that's just my opinion so I would be I would be open to the superintendent's suggestion all right thank you Mr sharpless Miss why you are recognized I apologize I miss superintendent Hy answered my question okay great and Miss Miller thanks I just I am glad we had this conversation because I have I did not understand that was the concerns that you had or somebody obviously has had them as why they're being raised and I can tell you as someone who said in a lot of IEP meetings it's always one to two parents with 16 staff members staring at you um and that's not done on purpose that's just how it works out so I understand the fact of not wanting

236um more one group than the other my biggest concern was where are we going to find these people to equal it out um especially now that you've explained Miss Davis has explained that they can't serve at the school level and then back at the distri we're running out of specialist unless you borrow them from other districts and and we're not going to pay them to come over here and they're not going to do it on their own time so I think the biggest concern I had um would be finding enough and even enough parents I mean I've the little bit that I've even heard about these committees is that people are saying they'll do it they're not reading the books they're not showing up and so they're underserved is several groups and so that was

237my biggest concern to do equal equal equal you wouldn't have enough people in the room so I think that this good this good conversation has came up with a solution that I hope works for your concerns Mr sharpless thank you thank you M Miller all right any uh further discussion on this particular issue if not okay I have some other ones I want yeah and agreed if we could before we move on I just want to make sure that we give explicit feedback is is by consensus is the board agreeable to a group of the three may not exceed 50% % of the total committee structure is that is that what we're in agreement with and for example that means if you had two parents you would at least have to have one employee and

238one alternative one um what do we call it um lay person because the parents would not exceed 50% does that make sense you'd have a committee of four you may have two in one category but they're not exceeding 50% of the total committee structure so I I just in order for them to make the revisions and writing for you to see next time I want to make sure that we get some consensus Mr Bridges amongst the board that that's the direction that we're going yeah consensus is a word that I that I'm careful with because I I want to make sure that that nobody uh mistakes that for a vote oh correct because this is a work session and there will be no voting but if the if there is a a direction uh that

239that um board members wish to Advocate now now is the time to bring that forward I this is probably a good opportunity to talk a little bit about process our our rulemaking process has worked very well for a long time until it didn't you know and we discovered a couple of weeks ago at board meeting that we had we had an eventuality come up that our process didn't address very well and that has to do with making amendments uh at the day of adoption and uh I've done considerable digging and discussion with my colleagues across the state and what I what I have concluded is that chapter 120 the administrative procedures act and specifically where it comes to rulemaking is not very apt for what school boards do it's designed for for state agencies and

240in particular executive agencies of the state um so it it doesn't it doesn't work perfectly for school boards there are some some call outs at the end of 120 that uh exceptions for educational for Boards of education but still the statute runs into itself when it comes to rulemaking what I'm going to suggest to you is a pragmatic approach I think and that is if you want to make if board members want to make amendments you got to do that at the board meeting uh where where it is where you're authorized to take action on items so if we do that logically that would happen at a board meeting after after the public hearing you'd have your public hearing then the board discusses and you could propose amendments if there are no amendments then that

241that policy can go ahead and and U and be adopted I'm going to suggest to you that you put the adoption off to the to the meeting following the meeting at which you hold the public hearing so so if you do that you can have the public hearing if you decide that there are going to be amendments we can go back to square one make the make those changes bring them back to the school board so that members of the public would have the opportunity to come and address those changes if there are no amendments made uh then you can go ahead and adopt at the next board meeting you wouldn't have to do anything else but once again if you make if you make amendments Mr sharpless proos proposes an amendment makes a motion

242to that effect uh the board votes in favor of the amendment then at that point we need to to make the change to the policy and then bring it back to the board uh so that so that you can once again engage in Ru making in the public and have a subsequent public hearing on the policy as revised does that make sense it the what the the objective is to make sure that the public has the opportunity to comment on the final language that the board's going to vote on now there are boards like us that where we where we vote um on the at the same meeting we do our adoption at the same meeting where we do the public hearing that works just fine if there's no if there are no amendments but

243to be on the safe side and and to and to build in uh opportunity for this to happen my suggestion to you is going to be that we schedule on a going head basis schedule the adoption for the meeting following the public hearing and once again if there are no amendments you you put it on the consent agenda and it's an action item and you take care of it but if there are amendments that gives you the opportunity to start the process over so the public has the opportunity to come and address those amendments does that make sense it's going to add an extra meeting to the process if there are if there are amendments but it ensures that you have a formal opportunity to make amendments that everybody understands and it also ensures that

244members of the public have the opportunity as they should to come and address the final language that the board's actually going to adopt all right so board members you've got some thoughts here uh as a recommendation from our attorney um Miss Miller you're up do you want to address that or you kind of went went off on that but I just wanted to clarify something before they discussed the changes that we talked I just want to make sure the public that initiates these challenges wants to see the process continue I just want to make sure that or maybe we can add language if somebody doesn't show up and it falls under that percentage it's not going to stop like how how do we keep the process going I can't make people do this do you

245know what I mean like yeah because we we don't have a provision in in our policy to deal with what with quora so e so we're going to allow that many to enter enter the process if it drops from that like I don't want the process to stop I don't want the committee to say oh we have to wait so far as I I would suggest that the process not go forward if you do not have anyone present uh from from any one of these categories in other words if you have if you have a if your committee is three people one of each right and you convene to meet and one of them doesn't show up stops the process well you won't have a representative okay I and I just want to be mindful

246that I don't want to slow down yeah the meeting the process point point taken but if you but but the fact is if you if you have a if you have a committee of three one's not there first off you've got an even number which is likely to result right 50% of the time in a tie uh so that that's difficult but if the idea is to make sure that that in in this committee that that parents have a voice the staff has a voice and there's a lay a lay Community member that has a voice and and one of those three does not show up you know that that constituency is not going to have a voice okay so then we wait for that person to show just Davis do you have input on

247what would happen I don't want to slow I mean I just want to make sure it's a fair process for the people that are involved in that we've never had a committee that has been that small right gone with if we had the majority of the members that were present okay typically if a member is not going to be there then they will submit their review form and their ballot it will come in most of the time on the school committees those came in ahead of time like they communed with communicated with the media specialist that I'm Ill I'm not going to be able to be there and so then we still had that form that was submitted even in during um two years ago when we had the 16 um book challenge we reviewed

248all those books we had some that were absentee ballots that were submitted okay um but we still had um the majority of the members present to go ahead and move forward so we didn't have an entire group that was not included and represented so changing this from one or more you would have a percentage you would have you would have more than one hopefully show and you'd have a larger group okay and secondary to what you suggested Wes I think is 100% we should making making amendments and voting on things without the Public's input I I think I think we can clean that up and the the important thing here once again our our processes have worked very well until they didn't but now we we're in a situation where we have board members who

249want to make amendments to to policies that are important that are emotionally charged that are that are going to possibly be um I don't know if controversial is a good word but there's but there there are going to be different sides different um positions advocated I think that the best way to do that or a good way to do that is to separate the vote to adopt from the public hearing and give the board members the opportunity to make amendments to propose amendments after the public hearing and then uh and that way they can be brought back to the board uh for a second public hearing when and the public will have the opportunity to comment on the amended policy I think that's critical and and there there are um you if if the board

250is making technical changes non-substantive changes like we talked about earlier that's not a problem I I think we we can do that without without going back to square one but if you're changing the process if you're if you're changing the way do processes made available uh to one side or the other it's important that they have the opportunity to come and speak to the actual language that the board is adopting the alternative to that is to adopt it um if if you wanted to continue doing it at the at the me at the same meeting as the public hearing you can make the policy effective 21 days H to give people the opportunity to file a rule challenge um to me I think the cleaner thing unless you got a rule that has a statutory

251deadline and we got a crunch time the cleaner way to do it is just move that adoption to the f to the meeting following the public hearing uh and and that way if we know if there if there are amendments we have the opportunity to bring those back and once again if there are not any amendments you you just have it on on the agenda as an action item for the next meeting all right thank you Mr Bridges Miss White You're recognized I apologize mine's still there okay I I thought I canceled it no worries so you know in this I know we we had a conversation about this so you're saying then if if no amendments are brought right so the public hearing is initiated um you know we we go through public comment

252let's just say there's not even a public comment on the particular policy that's in front of us you're still saying then that we wouldn't adopt that policy during that hearing I think the cleanest thing to do would be to treat all policies the same way schedu it for public hearing you have first reading at work section the you have the public hearing uh at at at a regularly scheduled board meeting and then you schedule it for adoption at the meeting following the that meeting okay once again unless there's a time crunch in which case we'll we'll do what we have to do but but that would all that would build in the opportunity for board members to make amendments yep and and bring and and to for the public to have the opportunity to comment

253on those amendments and and have the the benefit of a 20day 28 day advertisement M to to make those decisions yes sir okay that's my suggestion yep all right so board members that's that suggestion there uh you know I I know we were discussing you know what what is considered a technical change right because um you know yes we we brought this policy back to discuss in a a work session um whereas you know were these proposals in a sense just technical changes or do you see that these were considered substance of changes and I'm just saying that in regards to if we're changing the composition of the committee who reviews it yeah that that's a change that I would bring as an as an amendment so the public can see it and and come

254comment on it now if we're talking about Mr sharess also made another suggestion about expanding the the amount of time to file an appeal I would call that a technical change it doesn't it doesn't um it's not going to compromise a protected interest of any body it just gives greater opportunity for due process to anybody challenging you and I don't think anybody's ever going to complain about too much due process y so I I'd call that a technical change but but if you're changing the composition of the committee and how they operate I'd call that a substantive change all right very good uh and I'll I'll be happy to serve as as gatekeeper for those things and give you a rationale on the record for why it should be a technical change or why it

255is a substantive change that would that that ought to be handled with with greater process and that way it's on the record anybody wants to challenge it they can yep and I was just bringing that forward just because the statute does address technical changes in in the moment in regards to Amendment um however if we are in agreeance that you know we will not be adopting in that moment um even with the technical change it would not be adopted till the following it it's not an at this point yeah if if you're if you're putting it off till then the technical change would be included with the with the with the policy whether it's amended or not and the public has the opportunity to comment on it all right so it's no longer an issue

256okay so uh we'll keep going Miss Miller you've got uh you're recognized I just want to make sure we're very careful with that Wes because what can consider to be I appreciated this conversation it helped us work the solution out if we' have been forced vote on something it might we might have voted against something or for something that we didn't that we didn't have the whole information on specifically you talked about those days I don't this is the bottom line I don't want to vote I don't want to make changes on anything and vote on it right away I think it's due diligence for us to go back and do research and for hear from the community so I'm always going to be in favor if we're going to change something and it's going

257to be different than what the community expected when they walked in with an agenda that it's not voted back it's not voted on that day it's just not it's not fair to the community well I will I'll tell you this when I reached out to my colleagues across the state what I discovered was there's not a pattern uh what I discovered is there is no consistency what I discovered is the districts do it all kind all different kind of ways because once again the statute does not lend itself well to how school districts School boards operate that meet once a month um so there was there really wasn't but when I when I looked at how the other districts did it my I'll put it this way my my stomach told me that the districts

258that schedule the vote for the meeting after the public hearing have got the right of it I think that I think that is the better way to proceed unless once again there's a statutory deadline and you got to take action thank you yes ma'am yep and that's pertaining specifically to public hearing items as it relates to agenda items you are following parliamentary absolutely absolutely correct but but on for Ru making M for Ru making where you're required to have public hearings uh it just it's it it has crystallized to me the the best practice there there are several different way different ways you can do it but I think the best practice is going to be to schedule that vote for the meeting following once again to allow board members the opportunity the formal opportunity

259to make amendments which you have expressed a desire to be able to do this is a good way to do it all right so no further discussion on that I would like to pull this I have not received an answer to my question so Mr Bridges I don't know if I can ask board members yay or nay or if I can simply ask them do they have any objection to the 50% well there's a otherwise there's no change going to happen in writing right if if there's um my suggestion is read your crowd and and that and that gives you that if you if you if you can discern the political will of the school board as you listen to them speak great please do not ask them to to do anything resembling a vote

260vote but I I need some direction this is how we got into this conversation the first time so at based off the fact I've heard no are there others who would advocate for I I've not heard anybody Advocate against it and you know I think 50% is reasonable so that's that will be what I bring back to you in writing and the board can take action on that or or not take action on it at a subsequent meeting so all right good yeah no agreed and I think we've worked out how these amendments will be brought forward but at this point you know I I think it is uh wise of us as a board to um have some legitimacy to make the ch and you know as we've been doing in work session today

261around this language so um could I have a board member that would actually propose specifically the language to Neola that's presented yeah I you know I mean this is been all right Mr Wyatt so can we just are we okay Wes to just say where our heads are I of the of the three groups if of the three groups we have listed no more represents more than 50% on the committee I think is what I would like to see can other board members say what they would like to say I I think I think we're good okay I've heard no substantive objection to that so based off what M brid say I'm moving forward for so you know we're still on this policy at this point thank you Miss Wyatt and I I think we'll

262continue on but I think there's more discussion on the policy I know Mr sharpless You' wanted to address some other concerns on this and you are recognized sure so um I had two other things I wanted to talk about I think I'm only going to talk about one of them um and that is at the beginning of of uh the page three you have a list of of uh the state adop adopted objection form what needs to be on there right what should be included okay and then further down on page four on the letter D it says the committee in evaluating the question material shall be guided by by the following criteria I would like to see um what we've added under A6 depicts or describ sexual conduct as defined in the statute um

263I would like to see that explicitly in what um evaluating the question material uh the committee shall be guided I would like to see number five and that added in there um because that's very specific in the statute um describe sexual conduct okay all right so page three sure okay um a 6B it talks about whether the challenge material contains content that b depicts or describe sexual conduct as defined in Florida statute 8 47.1 and goes on that's on the challenge form that's what that's talking about but it's not under on D of the next page in the the committee in evaluating the question material shall be guided by the following criteria I would like to see number a a number five added in that language be added in there that does seem like sort

264of a threshold question for the committee isn't the form that they utilize then also encompassed in I no okay then yes we can add that in I I'm I'm sorry I'm not looking at at the policy itself so so yeah the bottom line is if it if it does con depict or describe sexual conduct as defined that ends the inquir and you don't have to look at any other question that seems to be a threshold question does it not so that we've got the state form which is what the complaintant fills out then we've got the committee's review form which encompasses the the next set of questions and currently there's a rubric kind of checklist on that form that says could this material be objectionable for any of the following reasons and that's where it

265lists profanity sexual conduct and it lists there's about 12 different things that at list could it be considered offensive for any of those reasons um so if you would like to see more specific language than the current rubric then we would change that current review form is what the committee are are using when they're going through and looking at that that review form is also available on the District web page where like we're in compliance with everything that's required as follow as for making that available to the public there so that state review form is there and the current committee review form is on there as well yeah I don't think this is a criticism of the form I think this is a comment that the the the the proposed policy item d uh does

266list four things that the committee is specifically supposed to be guid Guided by it does not ask the committee or or suggest as a criteria uh the one that Mr sharpless had had point out which is to me it it seems like truly a threshold question you know does is the material I've lost it here dep yeah yeah does it yeah does it describe sexual contact as conduct is defined and that's a straight lift um so but if you if if you put that in there as one of the things the committee is to be guided by um you know once again if if the answer to that is is yes it does then we don't have to ask any of the other questions we're done so you're saying you want that added to the

267current review form already no adding we're talking about adding that to the proposed policy I think what you're saying is that language is already in the the rubric that they use when they're reviewing it's just not part of the guiding principles that are identified correct and I think they there I agree with Mr sharpless that they sign as committee members that was the reason we drafted that right we but we can harmonize those two things exactly yeah I want to be clear it wasn't I'm I'm not saying it doesn't happen I want to be I want the policy to reflect what's happening right so so would you like that to go above number one that state you can put it as number five sure absolutely all right Miss Wyatt you recognized so if under D

268is that not codified I'm trying to understand how so in a 6 a through D are those not all codified under d 1 through 4 I would think that it would be the objectivity of the material is what that is under and or the appropriateness of the material that it's already so by moving it or by adding a number five we're essentially duplicating something that's already there and if we're duplicating it for one then why would we not be duplicating it for 6A or 6 C or 6D because we do address you know a age Ag and maturity appropriateness earlier you know these are these are duplicates um I think it Mr sharpless has a certain point you know the committee is is obliged to review you whether or not it contains material that is

269contrary to the statute all right I don't see any other comments at this point number six tells you what has to be included in the complaint or in the challenge um the com the committee's charge here with with items one through four is is is an instruction to them do they get should they should they be should they be guided by the statute yeah if I can offer a little insight um the statute that was changed with House Bill 1069 added that new definition for sexual conduct prior to that the statute already listed pornography age appropriateness and suitability as the three criteria so it kind of created a fourth criteria because the issue became how do you define pornography and as we all know you know I know it when I see it okay well

270if you add a statutory definition of sexual conduct that would Encompass pornography as well as sexual conduct that may not reach the level of pornography but it would still be considered inappropriate for minors as the legislature has decided so I think the issue we're having is we're taking a form that pre-existed the change in the law and now we are trying to update it to include the change which is that statutory definition of sexual conduct so with this policy the state gave us an intake form for objections and the state form that they gave us includes that definition and that's what the first part uh section A covers our review forms did not include that the state has not given us a review form that included that so to try to um fix you know

271the that and try to make sure that our committee members were considering that according to statute I actually had drafted a form that includes it's an acknowledgement form that gives a statuto definition of sexual conduct it explains that statute where they then would were signing that they acknowledge that they understand the law and that they are going to consider that in their in their consider ation what uh sounds like what Mr sharpless is asking is that we include that new part from the statute into our review forms so that instead of having two forms essentially we would have one form I I believe that's that's kind of where we're headed Mr sharess you're recognized yeah I would also say I would like to see it in the policy and that's you know what I'm trying

272to go back to um this isn't this isn't about you know any opinions this is just State Statute so I would like to see the state statute that we're just was just adopted this last session I would like to see or not this last session the one prior sorry forgot we just got done a session um but I would like to just see that reflected in our policy really in which that would guide the form because the form has to flow from our policy and I I would agree with uh Mr Bridge's assessment that that is a threshold that is a separate consideration besides a age appropriateness or suitability if a book has that statutorily defined conduct in it that ends the inquiry altogether um this is a direct attack on the Miller test we

273are no longer looking at the overall ho of a book to see if well yeah it's got that conduct but I'm okay with it because the rest of the book is is you know edifying the legislature took a different stance on that and uh it it may be challenged at some point that may be a conflict but if we're going to follow the state law then that's what we're seeing across the state other districts are pulling these books because they are finding that these books have that conduct in it regardless of the rest of the consideration so that's kind of where we're trying to head with our policy as well all right I see no other comments thank you at this point so um if we see this if nobody's an objection to this um

274you have an opportunity to vote on it in the future is this language that we would move forward on oh ladies and gentlemen just just to to be clear the definition that is cited in in that statute refers to the criminal code and the definition the statutory definition of obscenity and so paragraph 19 says sexual conduct means actual or simulated sexual intercourse deviate sexual intercourse sexual bestiality masturbation or sadomasochistic abuse actual or Sim simulated lud exhibition of genitals actual physical contact with a person's clothed or unclothed genitals pubic area buttocks or if such person as a female breast with the intent to AR with the intent to arouse or gratify the sexual desire of either party or any act or conduct which constitutes sexual battery or simulates that sexual battery is being or will be

275committed a mother's breastfeeding of her baby does not under any circumstance constitute sexual conduct so it's that there is a statutory definition that that we are held to there and it's pretty Broad Miss Phils you're recognized I just want to make sure before we go to the next item what are we agreeing on here My AG my understanding is that we agreeing on the 50% now we not know we in another area now so are we leaving it as it is or what's being proposed that's my question I want to make sure I'm understanding before we go cuz I don't want to assume anything Mr Sharin should recognized the change that I would like to see in the language would be that we add on D on page four I would like to see a

276fifth um criteria there says the committee in evaluating the question material shall be guided by the following criteria and I would like to see um that say uh depicts or describes sexual conduct as defined in dot dot dot which is on the previous page 6B that's I to me just makes it clear all right Miss Phils you recognized so Mr Davis just made a comment on why it's not included so I'm just trying to understand if he and Council Bridges have conversation why is it not included where he says it should be or he would like to see it yes so um we have not had conversation on that um we've talked in general about what the law might require um but as far as uh working on this proposal um I've not had much

277input on it I think Mr Davis makes a good point that the that the language as it exists s was designed was created under the old statute that did not include that element and with the new statute I think it it we we do reference it in in item six but it would be a it would be good form to to add it to the to the other other um let's see here I'm losing losing my place here but to the uh to the to the things that the committee should be guided by in their their approach it is it is it is certainly something that they should consider and we and and we do call out in in item D the appropriateness of the material for age and maturity level of the students which

278is one of the specific criteria that that was listed in number four above so I don't I think it is it would not be inappropriate to include that that as a as a as one of the one of the elements that the committee must consider consider yes maam thank thank you m fields and Mr Bridges all right no other comments on that nobody uh in opposition to that and again you have an opportunity to express your voice on that in our upcoming meeting any other discussion on this particular policy anybody else uh well I'll bring two recommendations as well for um if you can scroll down to letter G um my thoughts are on on this one that I would like to see a modification uh actually it's um letter F so letter F says

279the committee's recommendation shall be reported superintendent in writing within 15 days following the formation of the committee and then it says the superintendent will advise the complaint and writing of the committee's recommendation and advise the board of the action taken or recommend uh recommended so um I would like to see a time frame there that it's brought back to us um for the board to receive information regarding the committee's recommendation so I would like to see five days there so that would be again letter F and then letter G I would like to see the same where um basically it' be a five day window that would come back to us so currently um there's not really and not to say that we don't get this information but it'd be good to have it in

280policy but for example in G uh it' be the same the complaint May appeal this decision within 15 days is what we've changed it to at this point to the board um through a written request to the superintendent who shall forward the request within five days or the request and all written materials related to the matter to the board within five days um I'm open to suggestions as well uh on time but I I think it would be um a good thing to put a time frame on that Miss Fields you're recognized thank you superintendent H is five is five days realistic for you well yeah because arguably you're looking at 20 days so if the committee recommendation comes to me within 15 days and I notify the board within 5 days after that that's

281fine that's that's sufficient typically the board gets an update on a Friday anyways so I want to make sure I put that out there again on the record that the board has never not received an update as to book challenges in a timely manner um and I know that's not what Dr Allen's saying so I want to make sure again for the record that people understand that that each and every time not only do you get the voting you get the total votes and you get the information on which schools and what their ultimate decisions were so and you get the date so that you know from that point if there's going to be an appeal you know that we're starting a clock at that point um also just worthy of noting the 15 is

282already in the policy this was arguably a mild correction because it said 15 days and then it in in pen and then it said 30 days so this was essentially a correction because in our existing policy it's written exactly how it's seen here so and when you look out across the state um having done some again some some analysis across multiple School districts um we tend to be very much in we're consistent with everyone else Hillsboro County has a 10-day requirement Orange County has a 10-day requirement Oola county has a 15-day requirement Duval County does not have a requirement because essentially they bypass the board and they go directly to the magistrate's office um Broward County does the same thing they do not have a secondary appeal it goes directly to the magistrate and then

283Dade County is 15 days so we're right in the range with 15 days for an appeal uh to take place so thank you superintendent Mr NY you recognized thank you Dr Ellen I agree with your um your changes that you made there or your suggestions I think they were well thought out thank you Mr NTI yeah and I'll definitely State on record as well superintendent I appreciate your communication and it's been consistent so um just to codify for sure reate correct so in letter F the superintendent will advise the complaintant in writing of the committee's recommendation and advise the board of the action taken or recommend it within five days within five business days thereafter and then in letter G as well clarification you're not recommending that we move G to 5 days correct you're

284maintaining it at 15 days correct okay adding in 15 days for appeal but five within five days thereafter right superintendent will communicate to the board correct all right I see no other comments and uh superintendent hi do you want to address anything else no I think we're good I think there there needs to be I think some further discussion again about how I can ensure that I'm best addressing your needs when it comes to these types of issues with policy because you know the ambiguity at times can be frustrating um for both of us um you know at the last meeting we talked about well we talked about this and staff didn't make revisions but it's because I didn't get consensus from the board that the revision was required and sometimes the board each of

285you shares your thoughts your opinions your perspective but it doesn't necessarily codify A Change um and so we don't want to operate in ambiguity either so thank you for allowing us and I'll work with Mr Bridges to find the most appropriate mechanism and if it's really just a matter of not hearing any objection to propose language or proposed solution to an issue then quite frankly I'm fine operating with that um but but again today was much different than what we've had before because almost all of you voiced opinions about that and I saw heads nodding and things like that so I feel much more confident moving forward with those directions so um but by and large you know you know the inclusion of the statute you know it's just a statutory reference we do that

286throughout consistently throughout the entirety of our board policies um the day the timelines are not an issue it doesn't change the timeline for the complaintant um um you know so I think we're we're fine yeah procedurally so so that I understand this and we can arrange notices we we've had a a rural development Workshop today and you you've voiced changes that you wanted to make we can do this a couple of different ways either the um Mr Davis and Miss clap and the team can take what you what you've done today back U make make revisions and then we we bring it to you first reading at a work session then schedule it for a public hearing or we can schedule it for for a public hearing and you can make the changes that you

287have proposed today uh formally by way of amendment at that time that would add another another month to the process I think based on your direction today which is in public and and pursuant to the notice that that was given uh they' they've got a a good map for what the changes ought to look like so if if we could do do that we could we could go ahead get it on the next available work session for for reading one and at that time I'll request authority to advertise a public hearing for us to bring it back does that make sense it's clean y it's clean does that work for Amanda no I'm talking about this policy yeah this policy that we had board members who wished to propose amendments if we if we do

288that by if by setting this for a vote and then and then they make the Amendments formally at that time that's going to add another another month to the process we had a public meeting today of which this has been discussed and what we can do is just start right now we know what the substantive uh changes that they're looking for look like the team puts those together we and we we do a notice of Ru making for the next work session we bring those that language with the changes to the board and at that point we can set it for a public hearing if there are no amendments and and go and just it'll be like any other policy so we'll we'll just we'll we'll act like we're doing it's a do over right

289now but we got to give the public opportunity to comment on the changes so we have to have a public hearing for that purpose but you want to have auss I would suggest it because the board right now these these these changes are all Pie in the Sky we've talked about what they ought to look like but the board has to see them and more importantly uh when when they go to a public hearing that language has to be finalized and in place at the time of the advertisement so if we have a work session we the board has the opportunity to to review the the language as it's been adapted by the team make sure it meets their requirements and if it does then at that point we go final with the language we

290advertise the public hearing and and and We're Off to the Races way to do it so I just want to be sure that I'm clear the only policy that we are holding from today is this last one that we are discussing and it will be brought back with the am the Amendments right for the board to review the other 66 will move forward with advertising for public hearing right that help you yeah there's been no indication and and at that time at the public hearing uh the public will have opportunity to come and speak and based on that input if the board wishes to make changes they can propose amendments at that time correct which would would then be brought forward got it I just wanted to make sure that um there were a couple

291that um I think you wanted some clarification on protocols and procedures but not necessarily um policy change policy change itself Miss Miller is that correct I mean I know that one of them for you was 2460 which is the one about special education of people who are seniors due to transition yes do we need to list that EXP explicitly I don't know that was my question there were three or four in there that you've added things to and I don't know if well that's what I was going to say is I didn't know if you guys wanted us to to pull those up right now and you can look at what we've added now or if you want to pull all of those changes I think you should go to a work session don't you

292we got a work session we can so we can go ahead and do it okay it's clean we will identify then it won't be 66 policies that go forward for but it will be a a good number so very very whatever goes forward at the public hearing if there are no amendments we'll schedule for for an action item at the following board meeting yeah if there are amendments we'll have to make those changes and bring them back I'm going to try and make this last one quick because we need to go back to the GED um policy number 5465 really to address questions that from from Miss fields and others so the question was why is there a limitation of three so and initially you know our review was that there's a 60-day between each

293assessment however upon further clarification you can take the test three times consecutively and then after that there must be a gap of at least 60 days so there is nothing from the Department of Education nor statute nor rule that limits or restricts the number of times to three so if if the board would like to strike that I don't know that I would recommend that we change it to six or to seven I simply would strike it and say that a candidate may take to GED in accordance with Florida Florida guidelines or Florida Department of Education guidelines but I if I may interrupt Mr R um I did put in some additional language I struck out the language and then I put in something about they may take it you know three times consecutively basically

294that language there's no and then you must have a 60-day rest period if you don't pass because I do think that that is an important piece because if I don't pass it within you know those three consecutive takings of it um but I did put in additional language for consider that would be one that would come back to the next Workshop but I want to make sure before we we wrap up here if we could Mr chair um Miss Fields does that address your question and then I think there was one other question about it and I want to make sure I don't miss it um but I think the three consecutive was the most significant concern that we had so that sounds like that's been addressed I'll come back to in a workshop probably

295along with five or six others and then we'll move forward for from there so okay thank you Mr chair that concludes policy review for today okay thank you superintendent Hyde so moving forward you know I I just want to make sure that we're clear on this so when policies come Mr Bridges before us in a work session and we're making recommended changes to those policies it those are going to have to come back to another work session before they would even go to the public hearing if you're making amendments I think those have to be made made at a public meeting logically after the public hearing you would make make changes based on input from the public but rule development Workshop like today you we have not advertised a public hearing yet the language is

296not final we've had a conversation Direction has been given to the team they're going to make those changes which they will bring to you and if you are happy with those changes at that time final language we will be prepared to advertise the public hearing and approve the policy at the at the following meeting MH okay so in essence two work sessions before public hearing if there are recommended changes that are coming during our work sessions right and and if there are no recommended changes we we're the language is good and we can we can advertise all right very good but the the important thing is the the the language being voted on by the school board needs to be finalized at the time of the public of the public notice the purpose of the

297notice is to advise advis members of the public that the language is available for their review M yes sir all right thank you Mr Bridges all right board members uh moving down on the agenda we do have board member comments if anybody wants to speak to anything at this point now would be your time um and as we move forward I just want to say thank you to niola and your time um that you've given to us today and it's great to see yall as well indeed all right Miss Fields you're recognized okay uh Mr sharpless you're recognized um the only thing I want to say is uh we have one board member that's not here today and it might be because it's her birthday so I want to just publicly um say happy birthday

298to board member Cunningham if you're listening um and your presence was missed today but I hope you're having a fun time on your birthday and happy birthday Mrs Cunningham wherever you are yes very nice um and then uh I don't see any other board comments uh board members fsba has sent out um a survey that they're asking for you to fill out basically it was designed to gauge your interest in serving in various uh fsba activities and roles um so if you can take a look at that and please give some feedback um to fsba at this point uh this work session is adjourned for