001[Music] Heat. Heat. [Music] Heat. Heat. [Music] Do you? [Music] Heat. Heat. [Music] Heat. [Music] Do you? [Music] All right. Monday, October 6, 2025, special school board meeting. The school special school board meeting is open to inerson participation as well in to the public via live stream. One routine matters a call meeting to order and verify quorum present through a roll call. Board member Mononttoya >> present. >> Board member Aspis online. for Secretary. So, >> Vice President Wells. >> Hello. Steve, >> present. >> Can I join by your phone? >> Yes. Go ahead. And she's going to call your name real quick. >> Okay. >> Board member Aspus, are you present? >> Here. >> Okay. And I am here. So we have um quum two reports and possible board action. A consideration and possible board action
002to approve applicable customer agreement scope of work and quote. We have Amy Connley and Mike Thomas to present. >> Okay. >> Good. >> Yes, it's working. >> You're good. Okay. Good afternoon board members, um, Superintendent Carlson and audience. Um, we are here um to present the scope of work and Apple price quote for our edtech note. So, first of all, I'd like to say thank you for approving our edtech note um for our district this summer. We are here to present our new device quote um since it exceeds the 60,000. This will allow our district to upgrade existing technology from over 5 years ago. So, I'll start with the quote itself. >> Steve, I can't hear. >> Is this better? Miss Aspus, can you hear me? Sure. Can you make it bigger? >> Can you
003make it bigger? >> Yeah. I can't I can't see it either. It's real small. >> There you go. >> Hi, Miss Aspus. Can you hear me okay now? >> Yes, I can. >> Okay. Okay. So, our first item is a 13-inch MacBook Air. Uh the quantity is $2,145. The unit price is $879 each. Um our second item is the 4year Apple Care um for the 13-inch MacBooks. So we that will be the quantity for that would be the same the 2,145. The unit list price is 239 a piece. Our third item is the STM uh shell for the 13-inch MacBook Airs. Um these are come in five packs. So we would uh order a quantity of $429. Um and that price comes to $224.75. Um Mike actually does have an example here to show. Even
004though even though I'm not a fan of Apple, >> I always believe you eat an apple and not play with it. >> This is actually pretty cool. >> Thank you. Yeah, as long as they don't Um item four is the APS MAC package. Uh the deploy services. Uh the services will be needed for 2,145 devices at $20 a piece. Item five are the iPads. Uh these are packaged in 10. Um the quantity would be 296. Um, and that 10 pack is $5,129.50. Uh, these actually have the Apple Care included in the pricing. >> The Apple what? >> Apple Care. I'm going to have Mike explain Apple Care and Deploy Services. You want to go ahead and do that now? >> Yeah. So with the with the Apple Care and then the deployed services, the Apple
005Care actually covers uh I think nothing. It's a two broken times that Apple will will cover it and actually repair it for free, free of cost. So the district for every student, if they were to break it twice, it would be covered for Apple Care. Um, and for the white glove services, the white glove services are actually helping us because we're going to get a a spreadsheet from the the third party uh vendor that they're going to use for the white glove services which will be provided with asset tags and uh the full report of where each device is going because we asked to have them uh separate all the iPads and all the MacBooks per location prior to getting them. So, it'll make it easier on us and give us the spreadsheet of where
006these devices are going. So, um, they're going to be actually assembling them as well and putting the cases on so we have a faster deployment for us. >> So, they come ready to go if they assemble them all. >> Uh, yeah. Uh, physically with the device and scanning of uh the the asset tags in a report sent to us, we do get that. But as a technology team, all the technology guys get involved and we actually still have to configure them for the student uh within our JF uh MDM, which is our management system that we currently use for our Apple devices. And uh we still have to configure on that end, but it eliminates all the downtime with opening the box and taking the case off and putting the case back on. So with
007the white glove service, it'll it'll be done prior. >> It comes ready to go then. >> Yeah. and with the physical aspect but not with the actual configuration of it. >> Uh explain to me what uh white glove >> uh the white glove >> that you're talking about. >> Um so what they do is they're going to get the like they come in pack of five. So they're going to take the MacBook out and actually put the asset tag on there for us. Uh put it in a spreadsheet for us and I put the case on and then put it back into the shipment of the box and they'll send that to us. uh pretty much with all the physical components with the case and asset tagging. >> Okay. >> Question. >> Go ahead. >>
008Does that that white glitz service does that include um any training for our techs? >> Uh no that actually just includes like I said just for that section. Uh we do actually have most uh I want to say pretty much all my team actually is J certified right now. >> Okay. U with our management system and they all have a J 100 license and as a district we paid for that to get them trained already. >> Okay. >> So um I mean they're all pretty uh novice around it and they're pretty uh uh good with that and everything but uh uh if it would come to training we would actually have to get with Apple to see if there is maybe something around Apple school manager but we currently use uh J which is a
009different vendor than Apple itself. So >> Okay. Thank you. So with those um iPad devices also comes the for your Apple Care um and also the rugged combo touch case. Item six um is the deploy services for the iPads which we just talked about the uh 2960 at $18 a piece. And our last item is the Logitech Zone Learn over-the-ear headset. Um, so these headsets actually have a mouthpiece that the students can speak into, um, which is going to help us with our WEDA access assessment, specifically the speaking domain, and also our Amira monthly progress monitoring, which they definitely need that in order to complete that assessment monthly. Um, so there are 200 2,960 of those at $34.95 a piece. We actually have a have one on hand if anyone wants to look at it.
010Nice kid friendly. >> Yes, Miss >> Go ahead. Ask ask your question, Miss Aspus. um before um a few administrations ago, they bought the district bought a lot of um and I believe at that time it was MacBooks and and then later on in the school year, I noticed that a lot of them were just stacked in the it um near Nosbomb's um desk when he was before his retirement and and seeing that and knowing that um all I would ask is that um I believe they they they just stacked it there because a lot of it was obsolete and that it couldn't be repaired. And so with the new ones that we're purchasing, um I know with technology it it, you know, things tend to to to go obsolete faster than anything else. and
011but to get our money's worth, you know, I'd like not for that to happen again. >> Okay. So, I I think that was probably when I was first became coordinator here for technology. Um I think uh when Mr. Nusbomb with that office. Uh believe the reason when I was here, those MacBooks were actually uh broken MacBooks that we didn't have any any Apple Care on at the time. Um so we didn't we weren't able to send them back at that time. And that's just how much were broken from all the high schools in the district. But with this, we're h having the Apple Care for two broken per year, I believe. Um so the student can break it and it will be covered with the Apple Care. Um, and then the when you're talking about
012the actual lifetime of them, we do currently have two different models in the district now, which is the T2 MacBook and the M1 MacBook. Um, we're jumping to the M4 MacBook, so they'll be the newest of the all the MacBooks right now. And um, we would probably keep uh some some from the M1 batch because we want those as spares. Uh, but most likely for the T2s that will they are legacy, so they are pretty much uh end of life as well. So, we wouldn't keep those T2s. Um, and that's pretty much the difference between the T2, the M M1, and the M4 right now for us. >> Question. >> Go ahead. >> What's the anticipated lifpan? >> Um, I know it was done by um from what I was told, some of it was
013delivered by the students. Um, how are we ensuring that? I mean, that's vandalism and and but um um I don't know how or what if there was any solutions on how to prevent that. Um because we can't just keep ordering by bulk and supplying these and if they're not going to take care of them. And I know uh at >> and I know at some schools actually they're actually some of the texts are actually uh giving information to principles to actually um keep the cases on and telling the staff or or administrators that the this certain student doesn't have case on. So the school then enforces what uh what student is and goes from there. Um >> Mr. Wells, go ahead to ask your question. >> I forgot what it was now. um what's the
014anticipated lifespan of this particular model? What uh what are we looking at? And then I would be interested in knowing what what the district has in place for um misuse by the by the students. if uh if there's any accountability to them and the family for for misuse of the this highly expensive product. >> Yeah, I can talk about the lifespan portion, but the lifespan I would say pro it's going to be about four years uh for the device itself. uh the older models, like I said, the T2 models that we first originally got when uh it was deployed for COVID, those are the T2 models and uh those are more obsolete now where they're pretty much, you know, reaching very end of life, which the majority of our students do have right now. And
015they um do pretty much u you could tell with the battery life, uh I could the memory, it's all slowing down with the the the age of the device. So, it's about four to five years. Oh, and then also for the technology use agreement, all the students do sign the technology use agreement form at the beginning when they first register. Um, it's given in the check mark box of the agreement part. Um, I know some schools do do actually charge for specific vandalism. Uh, when you can tell it's actually, you know, uh they uh want them or they do break the device on purpose. Um, but out of that one. I I'll let Amy >> and and a lot of those cases are handled at the school level. So, um depending on the situation um
016administration at the school would address that. >> Okay, one more one more question hopefully. Uh you said that the kids when they register they check a box that they know this. uh what what facilities what uh procedures do >> do we have in place for the parents to be aware that they are ultimately responsible for this not just the kids say check the box and parents don't know anything about it. >> Okay. Um thank you for that question. It's actually built into the powers school registration forms so the parents are aware when each year when they register their student um it's it's it's inside that um and it's it's it is a checkbox but um it goes into more detail um on that uh particular form. >> Thank you. >> Okay. >> Go ahead aspis.
017Um so what what comes to mind now is um a lot of those are sent back home and do we share any liability and um because we all know that if uh equipment Especially those type of batteries, lithium. Um, it can explode if overheated. And do we share any liability or is there anything put in place to say that we don't um I guess kind of protect us legally? Have you checked into that um economy? >> Do we have any specific? >> I don't I don't think we have anything specific that has to do with the actual battery. Um >> do you have anything else to add? >> Uh I can give one example actually, but it was not a MacBook. It was a Chromebook. But if something were to happen like that, we usually
018the vendor reaches out to us and we send the device back to them and they give us a a statement of pretty much what had happened and if it was that issue. So if if something did come to that, I believe Apple would reach out to us and tell us to send the device back and tell us what it actually caused that problem. But in this case that happened here in in the district that was caused by a student actually puncturing the battery and it did kind of sizzle or smoke a little. So that was one I guess example I can use that a vendor would reach out to us whether it's Google or the maker of the the device. >> I'm thinking more of the extreme of say they leave it in their in
019their vehicle and and it's hot and um the battery starts to um bulge or and um or or you know forbid a fire and then even at home if it's overcharged or undercharged. Um do we share liability in that or have we done have we made steps to um keep us from that? because most, you know, most probably don't even know that those things can happen. So, we don't have anything specific about a battery either exploding or overheating in our policy, our uh user agreement policy. Um, but we can look into you know, adding something that would um clarify that. >> I think my only ask would be that um >> when the student signs the agreement, they need to be um told of those things, too. I I don't think, you know, there's usually
020a a caution of warnings, but I wonder how many actually take the time to to read those. >> Yeah, because a caution um that would be in the packaging, you know, in the in the user guide. I would fill >> I would think that uh with the with the student that parent student technology agreement maybe if that could include that a separate sheet with the cautionary things added to it so that um we wouldn't have to amend the agreement but just add the sheet with the cautionary things to it. Did you have anything board me board member Mononttoya? >> Well, I was just going to say to your point of adding that when they receive that agreement for both the parent and the student, obviously it has to be in written form about the possibility
021of and or adding to protecting the device as humanly possible in respects to not leaving out extreme cold, extreme heat, damage. what it could do. It's unfortunate, but you have to do that. That's why there's warning labels to begin with and that whatever we can do to certainly try to mitigate minimize liability upon the school district. Even though we know that people are going to do what they're going to do, still at least provide that in the documentation when the students receive that um through the parents and for them and when they're given to them to have that expressed by the teacher in the classroom or the educator to say here, you understand this, take this, read this, and know that there's always going to be some possibility. >> It's mechanical. It can fail. Mhm.
022>> So I I appreciate Mosaspus bringing that up. So because that is important again to the point of the example of somebody poking the battery. I mean they'll you just never know what's going to happen but at least have something written in the documentation to cover that. >> I would agree. I agree on that. >> President, >> go ahead. Uh just a quick question. Um back with that administration that board member access was talking about I think it was under Mr. Benitas's administration. We had a parent student contract that was signed the technology and that was during co are we still using that that contract? >> Yes, it's the same technology agreement. >> Okay, good. And so I think it'd be pretty easy just to um add some language in there to Miss Asp. >>
023That would be great. >> I'm happy to help if you need me to. >> Okay, sounds good. We'll start working on that. >> All right, thank you President. >> Is there anything else? Miss calmly. >> Um we were going to briefly go over um the statement of work summary. >> Okay. >> So um so that I'm just going to kind of summarize the statement of work um for your reference. So services um include um the offsite deployment for the 2,145 Macs and the 2,960 iPads. Um, for payment purposes, it does say 30-day terms. CCSD will provide full payment in one installment. Delivery to one location, so that will be the warehouse. Uh, customer requirements include uh designate a point of contact, which which will be Michael Thomas. uh reporting damage within 10 days of delivery
024if there is any. Providing asset tag specs placement 10 days before shipment and um not to include any personally identifi identifiable information um that would share any student data. uh services included um off-site uh asset tagging up to two tags per device, the case installation, and the asset report which Mike briefly talked about um deploy assist which includes the services uh coordinator for planning execution, the schedule monitoring and issue resolution and the delivery confirmation. Um exclusions um will be um on-site installation configuration. Our tech department will do that. Device activation um they will they will not provide after hours weekend work. Um the company uh trash removal or environment management deliverables include devices with asset tag and an incased asset report with device details the summary report with recommendations and the service delivery confirmation. So
025that's the statement of work in a nutshell. comment. >> Go ahead. >> When you scroll through there and you look at it down towards the bottom, it actually shows them where the best place is to fit those tags, which is nice because that way it doesn't impede with anything else when they start bringing them out. And obviously, I'm going to ask a very simple question. You guys will be there to receive those and go through every single one of them before they're even >> do anything with them, right? >> Yeah. Um, yeah, we would actually the text would actually have to go through every single one of them and make sure it's that actual verified asset tag. And at the same time, we use our MDM, which is the management system to actually see the
026serial number, see if it they're match up with everything. And that's when we have to add them in our Apple school manager. And from there, uh, they configure it and they do a what's called a preload and they modify the preload to each student and that's where it's assigned to them. >> Okay. Yeah. Yeah. I'm just saying that in respect so people know and understand. It's not going to be received by the warehouse. It's not going to sit on the dock for 3 days, 5 days, 10 days, and then you guys show up and then start going through that. Obviously, the time is very important in respects to when it's received, when they're looked at as soon as possible because there is that window for returns. So, appreciate it. >> And we do have a
027time crunch on this. We did have a time frame. Um, and that's part of the reason we're wanting to move forward for a winter break deployment. um we actually surveyed principles and asked them what kind of deployment they would like to see. Um and that uh that's what they came back with. So that's our goal. That's why we're trying to get this pushed through so we can have them ready to go for students to use in January. >> Okay. Are there any other questions? Okay. >> If there's no further me um questions, we make a motion to adopt it. Yes. I make that motion. >> Okay. Do I have a second? >> I will second that motion. >> Okay. Got a second. Board member Mononttoya, how do you vote? >> Yes. >> Board member Aspus,
028how do you vote? >> Yes. >> Bo uh Secretary Wells or Secretary. So, how do you vote? >> I vote yes to >> And Vice President Wells, how do you vote? >> Yes. >> And I vote yes. Okay. Um, with that we >> I make a motion then to adjourn. Second. >> Okay. For member for member Montoya, how do you vote? >> Yes. >> For member Aspus, how do you vote? >> I didn't catch that. What were you voting on >> to adjourn? >> Okay. Yes. Secretary. So, how do you vote? >> I vote yes. >> Vice President Wells, how do you vote? >> Means I made the motion. Yes. >> And I vote yes. We adjourn at 3:35. [Music]