001[Music] Heat. Heat. Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. [Music] Heat. [Music] Heat. Heat. [Music] Mr. Mononttoya Mr. Soul present. Miss Aspus. Miss ASI myself. We have three. That's a quorum. Uh we'll begin with a pledge of allegiance. Mr. Mononttoya, would you lead that to the flag of the United States of America? stands for Thank you. I've asked Mr. Noble if he would offer an opening prayer. Bow our heads. Heavenly Father, thank you for um sunshine today. Thank you for the graduation week. Father, I pray for graduations to be successful and fun-filled. Lord, I pray that celebration happens. Um, I pray for safety in these graduations, Father. And, uh, just pray that every student gets to walk across the stage um, safely, Lord. Um, just, uh, pray for those
002that are that are uh, volunteering and helping during these graduations. And I pray for the families to drive safe to these graduations, Father. Um Lord and I pray for this board meeting that uh great conversations happen, that discussions are healthy and helpful. Lord, uh just pray that you speak through our minds, speak through our vocal cords, and speak through our hearts, Father. Um just thank you for everything you've done and will do and and just pray for the rest of the school year to be well. In Jesus name we pray. Amen. Amen. Thank you. We'd like to welcome all of our guests that are present here tonight. All of the staff and guests and all those who as well are online. The next item uh is to approve the agenda, the consent agenda. Mr. Chair,
003I make a motion to approve agenda. Second. We have a a motion by Mr. Soul and a second by Mr. Mononttoya to approve the agenda. Mr. Mononttoya, yes. Mr. Soul, yes. Miss Aspus, Miss Aski, myself. Uh we have three approvals. We'll approve it as uh as it shows. No further action on the consent. Uh Mr. Mr. Chair, I will make a motion to approve all the items listed as consent agenda. All the items are questions like all the documents all the information that's present. So that I motion to approve all consent. Do I have a second? Second. Mr. Mononttoya. Yes. Miss Aspus. Mr. Soul. Yes. Miss Asi and myself I approve. We have approval of the agenda. Possible questions from the board items have been approved. Uh number four actions on consent agenda been approved
004as it stands. Student and staff recognition. Do we have any one here to be recognized? Good evening everyone. Um these these awards I have here uh there's actually two of them and they are presented by the New Mexico School Boards Association in cooperation with the local board of education in recognition of the outstanding role played in improving student achievement. And uh these awards can be presented to individuals or to groups and this year we had two they had a group who was nominated and also an individual and I don't see either one of them here so I'll just who they were. The individual is Mr. Tim Kercher and the uh the group is the Nukem Middle School Unity Council. And so congratulations and thank you. I wonder if I could give this thing a sign
005to take back to New Middle School. Thank you. Thank you. Sharon, I asked you earlier if there were any reports from there one. Is that individual present? In order to recognize staff or community members from the audience who wish to speak to the board, we ask that you fill this card out. Select one person to speak from your group. The board request your cooperation in resolving issues, concerns, or asking you to do the following. The chain of command and in and consult with the appropriate school district personnel prior to discussing the issue with the board. Doing so will usually result in a more timely solution. Public comments and observations regarding non-aggenda items that fall within the responsibilities of the board may be heard at this time. Although board members may provide a short response, the
006board is not able to discuss matters not listed on the agenda, comments regarding matters under litigation will not be allowed. We are interested in your comments and concerns. Thank you. Please keep your comments for three minutes or under. Christian Simo Good evening, CCSD, CSD, CCSD school board members, our president, our vice president Wells, um, Mr. So, Mr. Matoya, our school board, our rest of the school board who's listening hopefully, and Mr. Carlson and our audience and staff. Um, my name is Kristen Simo and I would like to do a shout out to three groups who in the last two weeks have made a big difference in our eighth graders transition to high school. We were fortunate to have the opportunity to meet Miss Brenda Yazy from NTEU who came to talk to our kids about
007going to the university. Um I understand that's the first time that our eighth graders had ever heard from a college or university. So I want to thank her for that. Also, uh we've been working on our relationship with our local chapters and in response to the present previous presenters from the veterans organization from SASI, they came out in force last night at our promotion. We were expecting three. We ended up with six and that was fabulous. um they've they have a vested interest in our kids and we saw that yesterday at our promotion. I also want to thank um Dr. Karina White, our Nukem High School principal, who was instrumental in ensuring we had an opportunity um to use the old uh high school gym for a presentation last Friday made by our northern agency
008grazing officials. They came out. We had a ship, the secretary treasurer from district 12. We had the president head grazing official um Mr. Beay and we also had a local grazing official Mr. Jimson Brian and they came out and talked with the kids about homesite leases um also grazing permits and how they can help their families through the youth employment program. So I wanted to do a shout out to all these stakeholders and also Mr. Carlson for coming to our promotion last night. Thank you for that support. We appreciate it. Thank you. Thank you. Excuse me. Thank you. That brings us to uh number seven, reports from the board and superintendent. Mr. Superintendent, we'll turn the time over to you if you have anything. Go ahead. I I Okay. And so, um, a few months
009ago, remember how many months ago, the the board voted and and we have changed the the way that gifts and donations uh are presented and they have to approve the big ones. the really large ones, but for smaller donations, part of my job is to report out on them to the board just so that they're aware so they can see this. So, I'm going to do this um and if anybody has any questions, the only answers I have to those questions are are what's presented in front of me. So, I'll go ahead and read them. The first one is Mr. Holland's Opus Foundation uh with a gift of to the Sabatai Middle School. Uh and they're gifting some instruments. The next one is the Santa Fe dining. Uh they're gifting to the girls and boys
010basketball program uh at Nukem High School. A gift and value. Uh the proceeds will go to the Peslai scholarship recipient. a donor of uh San County made out a check for $3,000 for project graduation for um Kermit Central High School, Shiprock High School, and New High School. $1,000 each. Uh Eastern New Mexico University with donation for the National BPA Convention. That's the Business Professionals of America. Uh the donation will fund travel expenses for nationals to the tune of $1,373. And also from this is Miss Simo's evening from the Simo family, a gift from R. Elaine Simo uh for the NA middle school eighth grade promotion class. Um a cashier check for $250 for items purchased for the eighth graders promotion ceremony last night. Thank you for that miss again. Donor Cheyenne Beay for NA middle
011school eighth grade class eighth grade promotion uh $200. The funding will be used toward the eighth grade promotion ceremony and or eighth grade trips. um from the donor of Nukem, I'm sorry, New Mexico career technical leadership product project uh to the KCHS BPA, business professionals of America program, a check for $1,275 to to support the BPA chapter with leadership, professional development events, equipment needs to carry out activities, events, functions, promotions, travel for advisors and or students competing in events. Let's see. Another fundraising request. The sponsor was Tomqi. This is for Nukem High School. And let's see. It was a projected amount of $1,500. It's actually not a donate donation. That was a fundraising request. I'm doing donations. I apologize. And fundraising request. These next couple are fundraising for the fourth grade at Kirtland Middle School.
012Um LC Billy the fourth grade uh for the fourth grade pickle and popsicle sale at Kryland Elementary fourth grade Winton. Um the teachers purchased Otter Pops, gloves, and small sandwich bags for the children in tune to be raised $400. Also, I have a couple of um travel requests that were approved that I'll just let you know about. Um again, these were not unique, so they didn't need to go before the board, but just reporting. U Kren Central High School um for the trip will be will benefit community service. Uh the purpose of the trip was the community color guard. The trip the cost was $500 and it was let's see to camp Arizona mile marker 85. Um Ev Stokeley, Jeannie Lewis, the principal there, um had a student achievement trip for A and B honoral
013and that was paid for uh with their costs, raised cost, and it would be for students that had high achievement. That's also a local field trip. They went to the Allen theaters and the Kuanas Park in Farmington. And the elementary had a trip schoolwide attendance planned. Same kind of trip. The trip cost was $1,830 and it was a schoolwide trip to the Allen Theaters. And that's the travel requests, the fundraisers, and the donations. Any questions from the board, comments? I have none. The only question or comment is really to express the district district's appreciation to all the Pearsons that have made donations that they have for kids and students. Thank you. Thank you, Vice President Wills, members of board Superintendent Carlson. Um, Madame President, Susette Hasky is online. Thank you. Uh item B reports from
014uh board members are there any so I'll go ahead and start on um Friday uh I was invited to attend the drums of summers or drums of summer at uh EB Stokeley and I want to thank um Miss Lewis and some of her staff in particular for um putting on that event. It went quite well. And and I'm going to I want to give a shout out to these individuals uh Miss Harry, Miss Pete, Miss Ford, Miss Francisco, uh Miss Nota, and Miss Bad for doing a wonderful job in ensuring that that program went off. Uh there was quite a few people there. the entertainment was there and um the local radio station was there as well. They had an MC guiding it and it was a really wonderful event. So I just want to
015thank them for that and the invitation again. They did a very wonderful job. So thank you. Thank you. Anything else Mr. S? Uh not not at the moment. I don't have anything to report. Thank you. I would like to report on a uh invitation I accepted to attend the FFA. Uh yeah, the FFA bank in Nukem uh recognizing the members of those that were down there. Uh they did a there were several awards given and recognition for those and uh for that organization not have uh not being in operation for I think what three years now is all. Um they've done a fantastic job and those uh I was really proud of the students and the and the staff. Miss Eaton uh has done an exceptional job um with she started out with minimal support
016from from parents as well as as staff and has has brought them along very well. I was pleased to be able to attend that. There anything else from the board, Miss uh Hasky? I don't have anything to report. Thank you. Thank you. I have an note here that says you didn't. I just wondered if you changed your mind. Vice President Wells, members of the board, Senator Carlson, Christina Aspus, board member Aspus is online. Thank you. Miss Aspus, do you have anything to to report? We'll move on to eight reports and possible board action. A presentation of board action on ASU accelerate dual credit program by uh Miss Morris. There you are. Yep. Uh good evening board members. Mr. Carlson. Uh last time uh last school board meeting um I presented on ASU Prep and ASU
017Accelerate which is our two partnerships with Arizona State University. Sharon, did you get my PDF? Oh, it's okay. Um so we have two partnerships with them. from the ASU Prep Global are for the uh students that for high school courses for more rigorous um and uh more accelerated learning. Um Sharon, yeah, you can go to the second one. Uh it also gives them opportunities to have classes like uh college and career readiness and some um we've had several kids do principles of engineering and some areas where they're very interested and impactful. Um so this allows the CCSD students to have opportunities for a larger catalog of classes within their school whether we're in Kirtland uh Shiprock or Nukem. sharing. Um, so last time we had an MOA um for uh AS Digital Prep, which you
018guys uh uh approved of. Um, we had a little um mishap with our ASU Accelerate, which is our college uh partnership. The ASU Accelerate allows for um the gifted students in CCSD to receive college credit um from a number one research university. So that means that they can transfer these credits to any college around the United States, whether it be a large state school or even an Ivy League. Um so this allows them to use dual credit and high school credits that will be able to transfer further than New Mexico. Um, we've had a very, uh, high success rate. Um, I was I was getting those final grades out to the high schools today. Um, I will give a shout out to KCHS. We had two sophomores that got nine credits of uh, college credit
019from ASU this semester and we had four uh, sophomores that received two uh, six credits, so two classes of ASU uh, this year. And so they are well ahead of themselves and they're doing a fabulous job. So um really was a very good program. So uh tonight we are asking for the um confirmation of the um memorandum of agreement. Um and Sharon has that to present. Um and this is the full agreement. Last time it was just an amendment. Um, but this is we just did a full new contract for June July 1st to June 30th next year. Does anybody have any questions? Yeah. Um, were there any major changes in this room compared to the last one? None. um they gave us the same pricing. Um for other partnerships, they've gone up, but since
020we had had such a successful relationship, they've kept this one and the ASU prep the same prices. With that, with that set up, Mr. Chair, can I make a motion to approve this item? Item. Do I have a second? I second. We have a a motion and a second to approve this item. U Mr. Soul. Uh yes, Miss Aspus. And I vote yes. Motion has passed. I vote yes, too. Um, Vice President Wells. Thank you. Vote, Mr. Wells. I vote yes. Didn't I say that? I didn't. Thank you. Thank you. Um, Miss Aspus, I understand you have a report for us. You'd like to go ahead with that. Just wanted to say thank you to Mr. Donovan Russell. um went to the drums of spring over at KMS and um everything was coordinated and especially
021um with the food that was available and provided for for everybody. Um and then the amount of uh gifts that were given to the dancers and all those uh the singing groups, the drum groups. Um and also the two radio stations that were there. Um it was just really outstanding to see uh Donovan, Cheryl, and Berenda, and you know, they they were all there. uh Mia and um and then and then I the most impressive was seeing a booth um asking if uh if the community or those who are interested in teaching the NAVO language to get with them and they would provide uh details of how to um become a teacher. And I thought that was really a a a good outreach and and a good time to do that. And um and then
022we had other booths there, you know, with mental health and and things like that. and and I and I I'm really glad they took advantage of it because um you know with the uh recent um murder of um Emily Pike and and then you know our our own student our the loss of our own student Ashlin Mike um it's just um when you look at those details and how the the reservations lack resources and when they get into whatever it may be um and they have to go outside the reservation um you know things like that. And so um I I I was just very very happy to be and to say that I was a school board member. And um and then also he there was also the um newcome gourd dancing put on
023by the junior high uh junior class and that in itself too was was very well coordinated and and the the community in Nukem it really came out and supported and um and it doesn't surprise me. Um, Newcome's always been been that type of community and uh and then uh you know I I think um with our ICO and and then I went to the band performance and that was oh it just brought back good memories of Mr. Phil Thomas and um and we have a jazz band and you know they're playing music such as Adele and um and and they were I mean it people got into it and you know the audience was clapping and and so you know we we really have some outstanding activities and people that who stand with our students
024and um you know teach them and and perform and so thank you. Thank you Miss Ad. Is there anything else from the board? Okay, we'll move on presentation and board action on a resolution authorizing and approving submission of a completed application for financial assistance and project approval to the New Mexico Finance Authority by Mr. Dominic. Good evening. Thank you, Vice President Wells, Superintendent, board members. My name is Dominic. I'm the director of finance. Um this is the initial step uh that needs approval by the board to move forward with issuing debt. Um this is related to the edtech note that we are moving forward with um to keep our mill rate uh and maintain our mill rate. Um and the amounts that we are looking to issue potentially issue is up to $5 million. Um
025not that one. That's the number of um so this is what we're asking for board approval on is authorizing app and approving submission of a completed application for financial assistance and project approval to the New Mexico Finance Authority. Um, this really is the only thing that needs to be approved. There were some other documents that were made public, um, but those can be modified. Ultimately, this just gives us permission to move forward. Um, and I stand for questions. Any questions from the board? So, we we did typo in the first paragraph in the last sentence. It does say government unit um and it should be governmental unit. So what we are requesting is the approval of this document modifying the last sentence of the uh with modifying the last sentence of the first paragraph um
026uh to be governmental unit versus government unit. Um and that when we print out that document and have the president and the secretary sign it, it will have those and be captured in this motion. Okay. Uh with that said, um I I will make a motion to approve this action item. Second. It's been moved and seconded that we approve this action item. Mr. Montoya, uh with the correction of the spelling, correct? That's Yeah. I just want to make sure that's captured for the record. Yeah. Yeah. I just again I just wanted to state that for the record that it would be changed. I apolog. Yes, Miss Aspus. There. What was that again? So there was a presentation by Mr. resolution authorizing approving submission application project. I'm voting kind of blindly because um I didn't really
027hear the full presentation. Um um how does uh um Mr. Wells feel? Mr. He hasn't voted and he's about to I will approve it. He votes yes to approve it. Okay, I'll I'll go ahead and approve it then. Um yeah, I I could I barely could hear the presentation. I apologize for that, Miss Hasky. I didn't hear from Miss Asky. Four of us have approved. We'll go on to um C. Thank you, Mr. Yeah, I'm presenting next on the next two. Okay. Uh so the motion passes. Yes. Yes. Okay, great. Uh the next one is a duplicate of this item. So, uh, item C, there's no further presentation action taken on the previous item, uh, covers this item. So, um, no action, uh, or nothing to report for item C. Okay. So, yeah. So, they're
028both the same thing. Yes, they are. Okay. Um, so I'm ready to present D, item D, unless you are have any questions about item C. It was the same as the I'm sorry, being it was the same as the previous. We'll go on to D then. Yes. Um D, if you can pull up the document. Uh Sharon. Uh this is a permanent uh cash transfer form uh that's required by the ped. Um and it does require board approval. This shows permanent cash transfers from uh between various operational funds to uh grants and so forth back and forth. Uh this really is for cleaning up our general ledger uh towards the end of the year. Um these I'm committed that this is not something we're going to be seeing at this level next year. Um this
029is really an indication of a job that we could be doing better in terms of managing uh and not having to have these track these cash transfers at these amounts. um if you know $755 or for example line item 3 397 um obviously some of those will come up but uh this is this is uh an indication that we could be managing our our grants and our operation funds better. So I did want to point that out that there are quite a few there are some larger numbers. Uh one to to take a look at is uh from the grant 27407 back to the state. um that is uh reverting unspent money back to the state that we do not get to keep for this year. Um and then others if you have any other
030questions I can try to take a look but uh really again this is this is a step with the ped and requires board approval for general ledger cleanup before the end of the year. I stand for questions. Yes sir. Go ahead. So, can you explain uh 27407 and its use? Um, yeah, let me take a look and pull it up real quick. I was about to comment on that as well. That's that's a lot of money to send back to the state. That's the whole point of the question, superintendent, is why are we giving them that kind of money back? I can see $2.50, but 361,000 is a lot. uh to account uh grant 27407 is the family income index and again all that we can say is that there's unspent money that is that
031we are spending back to the state I can't provide you an explanation as why that money was not spent there superintendent is there any specific parameters on how that money can be is there are parameters from the state and I don't know if that's part of the obstacles. Um and I do agree that is quite a bit of money to be sending back. I certainly hope that uh next year we do everything we can to spend that money down and not give it back to the state because absolutely and that is one that is is specific schools. Um it's not just given to the district. Although this coming year it will be given just to the district. We'll make sure we spend it districtwide and then you'll have control over that funding and how it's
032used and who Yes. who can spend it. They've been giving recommendations to the district that the family income index schools from this year um receive commensurate amounts from this year, but this district does have more say in how that can be spent. We don't have to utilize the same kind of numbers as this year or percentages almost to the extent of discretionary on but within the parameters of it being discretionary still within the parameters. Yes. Okay. Thank you. I have a question. What uh where did it money originate from? Did that come from the It comes from the state. Yeah. Yeah. So it's one of those types of grants where it doesn't it can't roll over into the next year. So if it's unspent, you actually have to return it back to the state. Wow.
033I agree. That's a lot of unspent money. Use it or lose it. I mean, to myself, this also uh raises some other issues about being on the district being able to keep on top some of the grants. So if we do have money that's coming to the end of its life cycle, then they need probably needs to be better oversight on the part of making sure that we spend money in the time of we don't have I I agree. Um that's one of the things that uh we're advocating for in the finance department is to work more with the grants uh and the coordinators that oversee these grants uh to regularly meet uh throughout the year to make sure that they're aware of their budget, understand what they can spend it on, and to have
034quarterly meetings to make sure that there's plans consistent with 90-day plans uh at the at the school districts to make sure that they're spending it And that's our contribution from the finance department versus kind of getting these things ad hoc at the end of the year trying to scramble. I have no further questions. Mr. I have nothing else. Thank you. Miss Aspress, you have any questions? Um I can't even hear it. Um, can you put your phone by the I can speak by the podium. I could do that for the for the next presentation. Yeah. Um, the what we're looking at right now is we're asking for approval of a permanent cash transfer. It's a permanent cash transfer form that's required by the PE the PED um the public education department and it it shows
035a transfer between funds. Um all of these represent transfers from general operating into grants or vice versa for various reasons. Um, and there was one that I pointed out which was from our a grant fund. Uh, that was a use it or lose it and we're transferring $361,000 back to the state. Um, and that's that's what we're discussing right now is questions around around the the transfers, the amounts, and how we can better plan for that and make sure that we're spending money in the future. Grants and So I imagine there's a a balance on grants. Is that what you're saying? Um well the main reason some of the the the the main reasons for transfers from op well for example if if you're seeing an uh a transfer from operating to a grant that
036usually means that there was a shortfall in the grant or we over spent and the grant didn't cover it. So, we're for smaller amounts, we're having to use operating money to actually cover the amounts um for for the grant. Um and vice versa. Um sometimes that there were excesses in grants that and those grants allow us to roll that excess back into our general operations and roll it over into the following year. So, that is why uh you'll see a transfers from a grant to an operating fund. Um and then also you have grant to grant. So basically you have excess and you can give up you know by rolling it into another grant it gives you budget authority to spend it. So that's where you'll see uh grants grant to grant transfers on the
037permanent cash transfer form that we're looking to have approved today. So um particularly Gary is he listening to my comment? Yeah, I have you on the mic on speaker. Oh, okay. And what I'm what I'm wondering is so you're you're saying that um you're you're not saying one particular grant, but I'm I'm asking about um one in particular, which is Carl Perkins. What about um what is what is that? balance or if there's any um for for this particular conversation there's no there's no transfers related to Carl Carl D. Perkins um grant um that grant is 24174 and none of those we have not made any permanent cash transfers that have to be approved by the board. Um so again there's There there's no there's there's no transfers currently being discussed regarding Carl D. Perkins.
038Okay. Um so what what I what what I'm really getting I guess I should tell you that first but um you know when the end of the year comes around and people are in a rush to to spend um and schools are rushed to spend. so that they can clear that. Um and to me I feel like um how much is is being focused on say like all our um career technical programs like um um well Bon Wilson and then also with inside our junior highs and high schools, you know, the carpentry um if any welding and you those, you know, because they need material. They need they need um equipment, um safety items and things like that. And I I feel like some of those are overlooked and and not really focused on. So
039that that's why I'm asking in particular Carl's Carl Perkins and and then um you know the rollover or um if there's a balance. Um I can't answer if there's a balance currently. Um and I can follow up with that information. Uh but one of the one of the comments or questions that was raised by Secretary So or Mr. Mononttoya, I can't remember. I apologize. um was how are we how are we working towards making sure that we're spending all of our grant money at the end of the year? And um I'm not sure if you heard my comments, but one of the things that we're committed in the finance department next year is working with all of the coordinators and meeting on a regular basis on a quarterly basis such that that they know exactly
040where their spending is. Um that it's consistent with uh you know 90-day plans at the high schools. um and that we're we're planning throughout the year on spending versus waiting till the very end to spend everything. Um and so we're committed to to helping uh you know uh do better planning throughout the year. Um and that's how finance is going to try to help address this. Okay. And and I hope you see my point and um that you know I feel like you know these um programs and and then if we want our students career ready then um we're going to have to start focusing and making sure that um our instructors for those u particular programs are getting the funding they need as well at the junior high and high school and Bon Wilson.
041Absolutely. And I think while you point out um you know the Carl Carl D. Perkins grant. Um, I think it goes uh our our perspective is that it goes for every grant that we should know exactly how the money should be spent, that the people that are in charge or responsible spending that money understand that and that they're planning throughout the year um and understand their budgets in in partnership with finance uh to be executing that ongoingly um uh and not waiting till the end of the year. M and then um you know then the same thing goes for just the teachers to also you know they need materials they need supplies and um if the only wish that's granted is the principal's wish um and uh and there's no I to me I feel
042like there's no oversight so um it's just the the wish of the the head of the schools. And so I'm wondering, do we have oversight? Do we have um say car uh Carlson, Superintendent Carlson or um someone over, you know, those spending um you know, we we just don't want to get rid of money just to get rid of it. We we want it we we need to have it to be spent on things that are needed. Um yes absolutely and I can comment for Mr. Caller unless you have any comments. um part of the conversations and the and we do have oversight um uh board member Aspis. Uh it's just there's there's obviously improvements that can be made everywhere across the district as as we look. Um and I've been working with the superintendent
043to to look at how we can better manage this. Um and that's that's part of how we're we're looking at our positions in finance who can support that in partnership with the coordinators. um to make sure that it's the that the spending is consistent with those education plans um and and uh and and that if anyone needs help understanding that that we're that the finance department is an additional resource because I'm I'm just put it out there, you know, um sometimes people don't want to come forward because they don't want to make waves and um but you know Those are the very people that that are teaching our children. Absolutely. So, thank you. Yeah, of course. Do you have anything else? I don't have anything else to present. Um, what we're looking for here is
044a motion to approve the permanent cash transfer form as as is as is presented. Do I have a motion to approve? I will make a motion to approve of the permanent cash transfer. Mr. Sure. I second. Mr. Mononttoya beat you to it. But we'll ask we'll ask how you we'll ask how you vote. Yes. Mr. Mononttoya. Yes. Mr. Soul. Yes. Miss Aspus. Yes. And I vote yes. I'm also printing zinny. The next item when you're ready. Um, Vice President Wells, that would be E. Uh, yes, sir. That would be E. Presentation and board action on Bank of the Southwest West authorization. Go ahead. Uh, thank you. Um, this is a simple approval. This is really just an update with our uh the Bank of the Southwest, one of our banks that uh requires board approval
045for who can uh uh who can do what the various assigned duties. So this includes myself uh as the director of finance. The duties include access account, account signer, access to online banking, balance inquiries, perform transactions, request transfer, authority to add, remove from authorized list, inquire account, uh are the duties that assign to the director of finance. Um, by approving this, this would allow me to as the finance director have access to, uh, the bank of the southwest and be a part of the authorized list. I stand for questions. Look, the item looks pretty straightforward. I agree. Make a motion. I will second. It's been moved and seconded that we approve uh item B. I vote yes. You got to vote. Yes. Yes. Miss Aspus, she said yes. Oh, did she? Uh president asked I
046think said yes. Um um board member Asp. Yeah. Board member Aspus, how do you vote on the updated Bank of the Southwest authorization list? Um you were saying it was just update. Uh yeah, just to include the finance director to be able to make uh to to access the the the uh the bank accounts and and make changes and and and other duties. Meaning yourself, meaning me. Yes. having the the finance director added to the list and it needs to be approved by the board and the motion is to approve the the updated list. Okay. All right. Yes, I I vote yes. And I vote yes. Motion passed. Moving on to F presentation and board action on RFP proposal evaluation results. [Laughter] I'm not going to read the whole thing. Go ahead. Good evening, leaders,
047to the board president, vice president, secretary, and all the board board members, uh, superintendent, my colleagues, and most importantly, the community members. Good evening. My name is Joe Balisu uh from the special ed department. So I'm tasked today to present four RFPs to the board for approval uh in order for us for the district to be able to get uh specialized uh services for our students. So for the first one I'm going to present um RFP number 25 sped 154. So this is in reference to speech pathologist or an apprentice speech and language pathologist. This was uh the bid was advertised on March 14 and ended on the 23rd. So we are doing this in order for us for the district to be able to get qualified individuals or agencies to provide services for speech
048language pathologists uh for our students with special needs. Um this uh this were this the award is based on the following criterias like the qualifications experience and reliability of the firm assigned personnel lensure that were that was presented on uh uh on the applications references that were provided and the cost out of uh six vendors that submitted their applications. We we came up with four uh that are involved letter on uh uh this presentation that is new medic to gifted nurses uh care staffing partners and the stepping stones group. So this uh the other two were not uh included on this uh recommendation because of the lower points that were taken from uh or that was uh when the team ranked this uh the applications. The recommendations to award uh are were those uh mentioned
049the propo proposal highlights that uh I want to present tonight is the vendor has provided the agency's focus on students overall well-being and the company's commitment to the profession which uh we we give importance the district to uh for the students growth the qualifications of personnel including lensure certification was exemplary and vendor has a solid background working with special education students. So those were just a few among those that were highlighted from uh uh the vendors that applied for this specific uh uh position. The next one that I have here the proposal is the RFP number 25 sped 155 in reference to a sign language interpreter. to provide these services for our student who needs them in order to succeed in the classroom and uh it was also the same uh open on the same
050day March 14 and closed on April 23. Uh the scope of work of this uh for this specialist is for them to provide sign language interpreter to provide direct and evaluation services to our students with speech and language therapy needs in accordance with the specifications contained in their request for proposal that were provided to them. I'm just going to kind of move forward and again highlight the uh the areas the criterias that uh were considered during the review. The first one again is on qualification experience assigned personnel lensure preferences cost and uh the evaluation results are as follows. Um we have here the gifted the gifted got 91 national recruiting 84 Stewart B consultants 83 Ed theory 83 and the recommendations the team's recommending all four uh for this specific uh role or job that's
051needed for our district. The proposal highlights that among the proposal highlights that I'm going to share tonight is the vendor provided detailed experience in providing services for school districts and internal expectation to provide qualified experience and certified personnel was provided in their vendor packet proposers identified providing extensive training for their employees to have strong understanding and providing the service that is being uh requested by the district and that's for that RFP number 25 sp5. The next one, the next RFP is number 25 sped56 and this is in in relation to teleaotherapy services uh for speech language pathologist. This was advertised April 7 and the deadline was May 8. The scope of work for this uh for the specialist that's being uh asked from the vendors is to provide telet tlet therapy services for speech language
052pathology and or apprenticeship for them to provide direct and evaluation services to students with speech and language therapy needs inside the classroom or in a specialized setting. Um again the criteria are the same as previously shared qualification experience lensure references cost that were provided in their vendor packets. Uh the evaluation results. Soant you have 92. Eluma 91 gifted nurses 90. Pinhill 88. PDS 88 Care Staff Partners 87 LSG and Associates 86 Ed Theory 85 National Recruiting Consultants 83 Step-by-Step Speech Solutions 80 Princeton Staffing Solutions 77 Speech with Miss E 72 Customized Staffing Solutions 69 and recommendations toward B2 were are the following Solion, Eluma, Gifted, Lansoft, Pinwheel, PDS, Care Staff, LSG, and Ed theory. Among the proposal highlights, company has certified specialized and experienced staff uh in teleaotherapy services. The vendor demonstrated compliance with Medicaid
053work with indigenous groups and provided extensive information on remediation process. Vendor offers extensive training to their staff and provide information on therapy techniques specific to students. And lastly, uh the RFP number 25 sped 157. This is referring to school nurses and bid was advertised April 7, May and closed May 8. The scope of work is for school nurses to provide assessment, screening, planning, interventions, evaluations, counseling, management and referrals concerning to health medical care needs of our students in uh uh who are in need. Again award is based on the same qualifications, experience, assigned personnel, approach and support, lenture, preference and cost. Uh for nurses we have six vendors that apply. New Medican gifted with 93 score gifted nurses 89. Solient Health 87, Care Staff Partners 84, Sunb Belt, 82, Edury 78, and we are recommending
054New Medic, Gifted, Salion, Care, Staff, and Sunb Belt. Proposal highlights are the following. Organizations combine experience support qualifications in providing services to CCSD. company is accredited by the joint commission reflecting high standards in stopping qualified healthcare workers. Proposer provided a strong and detailed approach on ongoing to ongoing support continuity of service and quality of staffing. Um, those are the four RFPs that I'm presenting tonight and hopefully we get the services or support that the student needs though we prefer in person. I would I would like to add that there for question. Any questions from the board? None. I do have one question. All of these all of these positions then have been filled. You say that it closed. So I'm assuming the RFPs were full were filled. So currently they are filled uh with a
055few of the existing uh vendors that are currently tied to our district. However, there's still some positions that we're looking for uh a special uh specialized uh person to be able to provide services. Okay. We still have a few that needs to be filled. That was that was my question. Miss Aspus, do you have anything? Yes, I do. Go ahead. So are those all inhouse or are they going to be provided by video? So uh most of this are te teleaotherapist like uh for speech. However, for the nurses, as much as possible, we're looking for somebody who's in person cuz uh we have uh there currently what we have are in person. But for speech, we have uh uh through virtual. The other one that we have that are in virtual currently sign language has
056been uh has been a long has been continuingly being advertised which is most likely uh virtual also. Okay. Um, so you're saying that there you're still on the lookout for speech therapists and um, so how is the contract going to be or is it going to be drawn up to where if there's one that's available physically um, rather than um, through the TV or video? How is that contract going to be made or is it going to be drawn up that way? So, what we tried this school year is if we get somebody who's in person, we immediately try to get them on board in our district uh get them tied to our district. That way, uh we get somebody who is really present as compared to those who are in contract. And once we
057get that uh position filled, we let go of the contract person. We let go of the we stop the contract that uh we have with them. We try that and at least we got how many? One nurse. Yeah, we got uh one nurse and one social worker at least this year that is in person because I you know I talked to a parent that that had such services through our district and and this was a couple years back and was very disappointed and um and and then eventually went to Farmington but uh Uh I I I know the things that we lack as a district, as area, but um she felt that it was [Music] um you know, just just to to have those services via video and just to say that we do are
058in compliance. is is is bad because really the her she felt that her children um and and the other children that are in need of those really um progress mainly with somebody there physically not not by video. And so, you know, I I I remember that conversation and and um and every year I'm hoping that, you know, that we could find those people and bring them and um but you know, I I know that there's there's some parents that that are pretty involved and and they really don't like they they rather have um a person there physically. Yes, ma'am. I agree with you 100%. Uh there's a big difference with uh an inerson. So, uh we will keep on uh looking for an in-person. Uh that's the priority that uh for me also as uh
059uh bless you. Yeah. May I add also that um with the with the [Music] um what do you call it the hand um um hand what do you call it? Um for deaf people the heart of hearing and death. No the the hand signals the sign language sign language. Oh my goodness. But, you know, I have a cousin that that is, you know, that that that has um that deficiency and but has uh prospered through um sign language and and went to school at in Santa Fe and um at the school of of of the deaf and um and now as old as she is, she's teaching her nephew you and the whole family is engaged. The whole family knows they can communicate with her and um and they're teaching the little ones. And so
060I, you know, as far as certification and those things, um it's it it seems like those are the red tape that just really unnecessary. Yes. Uh we're going to continue and uh what's this one? Looking for uh those in person and uh those who really who uh who will have uh the skills, the heart to be able to help our students especially here in uh our district. Thank you. Thank you very much. Anything else from the board? No, I don't have any questions. Thank you. You're making a motion. Do I have a second? Uh I I will second the motion to approve. It's been moved and seconded to uh accept um the presentation for acquiring. Thank you. Vote. We need a we need a vote now. Uh Mr. Mononttoya. Yes. Mr. S. Yes. Miss Aspus,
061I I say no because mainly because of the points that I brought up. Um, I really feel like we need to and I wish the board would stand together and and um really try to fight and and ask, you know, for these um people for, you know, to be in person. Um, I know it's hard, but you know, I I I I want to stand I want to say no. I I I think we've done enough through video. Um and the more and more they they are just falling behind. Thank you, Miss Haskkey. I approve the report. Thank you. And I vote to approve. Motion passed. Moving on to G. Presentation and board action on revision school year 2526 academic calendar by Miss Amry. Good evening board. Um I am bringing a revised proposal for
062the 2526 academic calendar. there are minimal changes. Um, so I will go through the changes and then I will tell you why we're making these changes. So the first change, um, Sharon, can you scroll down into February? So February 16 is now a PD day, professional development day. And then all the way to the bottom, May 22nd is a half day as opposed to an early release. So those are the two changes to the calendar that you all approved previously. The reason that we are bringing forward these changes is because we have the ability to um offer more professional development days to our staff which is a concern that we had this year with the constrictions that Ped put on the calendar. So as they lifted some of the um restrictions were able to be
063a little bit more accommodating in request and we were able to add in that professional development day. So for example this school year we had to meet two markers in the calendar um 11:40 instruction hours and 180 student days. So that limited what we were able to do in in terms of professional development days. Now, PED took away the 180 requirement days for students. We still have the 1140 instruction hours, which we've exceeded that. And I'm sorry, I don't have the number off the top of my head. I want to say it's 1164. I I could be wrong, but we've exceeded the 1140. That's even when we add in um the professional development day on the 16th and then changing the last day of school to a half day. um for PED to consider at
064a half day, it's 3.5 hours of instruction. If it's early release, it's 5.5 hours of instruction. This year, we have an early release, so 5.5 hours, which leaves um the students leaving early 45 minutes, which doesn't give the teachers and staff a lot of time at the end of the day, um the last day of school to be able to clear out and and take care of those matters. So if we change it to a half day then um that will be you know give the staff the time that they need and still keep us in all of the requirements that we need for ped and calendar questions. I'll I will make the motion to approve this item. It's been moved and seconded that we approve the calendar as presented if item is presented. Mr.
065Montoya. Yes. Miss Aspus. Mr. Soul. Yes. Miss Hasky. Yes. And I vote yes. All right. Uh, Miss Emerine, go ahead with number eight. All righty. So the next thing that I'm going to bring is a is an idea that I want to bring to you all for discussion. Um, and what it is is I'll wait for Sharon to bring it up. Sorry. All right. Currently in our system with leave, the only leave that the district pays out when an employee leaves the district is vacation time. So this is looking at a couple of different ideas for possibilities to buy out um accumulated paid leave for staff. So we've got two different proposals. There's and and these are just ideas. Um I looked at neighboring districts. Bloomfield has a proposal. I'm sorry. Bloomfield has a buyout
066program and Aztec also has a buyout program. So I mimicked this kind of along the lines of of those two and and mushed them together and tweaked them and came up with here's idea A. So, um, keeping in mind it's for employees when they leave the district, um, and not I put in the qualifier of excluding the 245 because the 245 contracted employees get the vacation time and that value out provision is already in there. So, this is for all staff that are less than 245 days. And um this first one, if staff have more than 55 days of sick leave when they leave employment um and another qualifier being employed with the district for at least 10 years, then they could get paid out, for example, 20% of their daily rate or um the
067days in excess of 55 up to 200 with a max being at 5,000. went through that kind of quick. Are there questions on that one? Well, and like I said, it's discussion for you all. Maybe I should present B and then let you all discuss. Okay. Is there is there something you need approval on before you take it to the Nope. [Music] Has the union been presented with this? No discussion. Okay. Okay. Sounds like a good idea. Do we have a projected cost option? No. No. Um, no. I I wouldn't even know how to Gosh. No. You could probably do an aggregate of those people that leave it on average and then tally out what the cost would be and then reduce it to the percentage that's being offered. I have no other comment or
068question. Okay, let me show you the other or another idea proposal B. So similar just um different parameters. So, still again only for contracted staff that are less than 245 days. This one would be um at 90 and it's open to all employees. So, up above it was employees if they're 10 years or more. This one down here is just all employees and 90 days being the um um the bottom the the the minimum. Thank you. The minimum. And um they're paying out at $40 a rate. So any days in excess of 90 and then up to 200 at $40 per hour with a cap of 4,000. Okay. So like I said, those are my ideas. Now it's open for you all to discuss. Sounds good to me. Any discussion from the board? Any question?
069No, I just think because when that gets rolled over, that time is really property to the employee. They've earned it. And quite frankly, in my humble opinion, if it's confiscated and no compensation is given for it, that's it's not right. I think we should certainly um give them something for their time uh that they've accured over their service. So I think it's a wonderful idea. I also think it's a great incentive for our employees. Thank you. Yeah, I I I think both options are good, but for me, I given the budget situation, I I would like to know more about the cost cost analysis possibly. Okay, it's a good idea. Okay, could we um I have a question. Would we be able to get the breakdown of how much when we do a um when
070we have to have subs in those places when um absenteems occurs especially toward um toward closer to retirement. Can we also include that in the breakdown of costs? Thank you. Okay. It'd be it would be more cost savings in in terms of how that would offset the I guess what it would cost to do this and then the cost savings that that potentially could be there too. Thank you. Okay. Thank you. Moving on to item I I presentation and board action on employment. Partner program 2025 2026 termination of understanding by Dr. White. Yacht echo evening members of the board central consolidated staff and guests. What I have here is presenting to you on behalf of Nukem High School. Um we have a program called evolvement and this is I believe like a renewal which uh
071I this is my first um complete school year at Newcome High School. And this was brought to my attention that um this program is renewed has been renewed I should put it um on a yearly basis like the past in the past years. Um if you're not familiar with the evolvement program, it is an initiative by the New Mexico Health Department and um this memo of understanding theou is between um the evolvement program like I said through the New Mexico health um department and newcome high school. I checked with other high schools if they had this program um and they don't. So um Newcome High School is the only one that ha that would have a partnership um with involvement. So if just to give you a a brief background, evolvement program is basically a
072um youthled um program and it promotes tobaccof free across the state of New Mexico. So it's funded by the tobacco use prevention and control program at the New Mexico Department of Health. And the program is set up with high schools so that part of the initiative, I guess the main initiative is to empower our high school students to become strong advocates for positive change in their communities like I said um for tobacco um prevention. So um to my understanding we do have a sponsor and if you look at um the memorandum um or the memo of understanding um the advisor um who is also like the sponsor is Mrs. um Sandra Luntill and she she's the one that has been doing a good job having to work with our students. uh and in fact we
073would um identify one of our select one of the students as like our ambassador and that student will become like the leader you know as part of this program and all the activities that it's going to require. So it it has terms of participation. Um Sharon, if you could scroll. Um so it has terms of participation um that outlines of what the program is uh about as far as how our students would um be participants of this program. And Miss um Sandra Lill is an English teacher. she would advise you know this group of students who would be members to this program. Go ahead and just keep going. And the reason why I bring this um presentation or the memo of understanding to the board is because it does involve um they call it the
074uh like a milestone and bonus completion. So, the um milestone payment, there's a payment that goes to this um this program on behalf of our students at Newcome High School. So, there were um let's see, if you keep scrolling down, there were about three to four milestones that they had to do throughout the school year. And most likely these same uh milestones these are just activities involves um activities, training um presentations. Uh so they they have dates that they've um provided here which they've you know have been very involved throughout um the school year. So they eventually did, you know, achieve every milestone and most likely they would be getting or receiving that milestone payment of a total of $1,600. And that would become um the the the um money that they receive is going
075to go towards like more activities, more um presentations, however way that they're going to um having um plan to um do more activities for next school year. Uh and this is just um go ahead and go to the next page. So that's uh what comes with the program and then the other one is the media coverage. So the media coverage it involves something in print maybe a radio announcement um something through even television um and I believe photos. So, um I was a little bit, you know, kind of concerned about this, but we do have, to my understanding and knowledge, we do have a district-wide um media um like coverage permission um that our parents, guardians, um pretty much have in place. On the other hand, they also have um from the involvement program, they
076also have a parent permission as well. So I said, "Okay, before I do sign, you know, this u memo of understanding, I wanted to ensure that, you know, we um are making this agreement um with what's been outlined here. Um and it does say um with the media, it is a one-time approval at the district level. So, I wanted to um bring this to your um to to your attention or knowledge um because I think I was kind of surprised that um I think other like I said, high schools didn't weren't part of this um program or partnership. Um and I think even new to the district. So my my um recommendation too is that I I would like to continue with this partnership you know with evolvement program because our students have were very
077involved. They enjoyed, you know, the participation, the training, um, and they have plans to actually even present at the elementary level, but they've done so at the high school and, um, middle school. Is that your presentation? Yes, sir. that that um and this is renewed, like I said, annually. Um so most likely it will be renewed um around this time again next year. Are there any questions from the board? Go ahead. Miss Hill, what's it? White. Dr. White. Um, you you said something about um the media stated something towards the end of your presentation. What was why would you say that other than so go ahead. So it says um if you look at um the the verbiage here evolvement media coverage it does have um because our youth our students are involved in this
078program. It does say for um any of the activities it may require. Of course, it says may be covered by print radio or television media outlets to showcase the work New Mexico youth are doing to reduce tobacco use across the state. For involvement youth members, permission to participate in such media coverage is given by the parent guardian and the parent permission form collected for the involvement training to be completed by the school principal for school. Please choose one. So it says, I authorize the media to attend involvement events at my school throughout the year. Media attendants at involvement events must receive one-time approval at the district level. Once one-time district approval has been obtained, I authorize the media to attend involvement events at my school throughout the year. Media attendance at involvement events must receive
079one-time approval at a district level. Additionally, I must approve media attendance at involvement events each time media will be present. No district approval is necessary, but I must approve media attendance at involvement events each time media will be present. Um, okay. The what what item are we on? I'm sorry. I apologize. run by. Yeah. Hear me? No. Ai. Okay. So is is this a a continuing um item? Is did this happen before? To my knowledge, yes. What the spawn the advisor stated. And then what was the decision on this part? What what um the one item that you pick? So that's that was a question that we came across because um I think at that time or how the decision was made the year last year they did have um the one time um approval
080at the district level. So the one that was shared with me was the um the second one But see, I'm I'm I'm being cautious. I don't want to, you know, just mark this off and say, "Okay, we're going to do this again." Yeah. I I I guess um I'm looking at the enrollment time. Usually that um those um um permissions are are um usually signed by the parent or the guardian. Um and and I'm wondering um Superintendent Carlson that h how come that doesn't [Music] cover or It does. I don't know if you heard Dr. White saying that um this is already in place, but they have a secondary one, so it's like doubly covered by I'm just wondering did something change or because um you know, she said that she wants to be cautious.
081She wants to Right. She just want to make sure that she's covered. Okay. So, nothing has changed at the district level. No. among or when enrollment. No. Okay. Thank you. Are there any other questions from the board? I will make the motion to approve this item. It's been moved that this item be approved. Do I have a second? Second. Yes, sir. Hi. Moved and seconded that this item be approved. Roll call. Mr. Mr. Mononttoya. Yes. Miss. Yes. Mr. Soul. Yes. President Haskkey? Yes. And myself? Yes. Motion approved. Number nine to convene an executive session to discuss on collective bargaining regarding collective bargaining agreements negotiations as permitted under NMSA 1978 section 10-15-1 H5 the New Mexico open meetings act let me get the page Need a motion. I need a motion to motion. I motion. I
082second. It's been moved and seconded that we uh go into executive session. Mr. Mononttoya. Yes. Miss Aspus. Yes. Mr. Soul. Yes. Uh, Miss Hasky, yes. And myself, yes. We will now go into executive session. [Music] He said he was ready. I watched him reconvene in open session. The board has discussed in the executive session only the subject identified in the agenda as the reason for which the meeting was closed. Discussion on collective bargaining regarding collective bargaining agreement negotiations as permitted under NMSA 1978 section HS of the New Mexico opening act. I will entertain the motion to come out second. It's been moved and seconded that we come out of executive session. Yes. Miss asking myself. Yes, we have four. Okay. Possible items for 10 request action items and or report for next and slash future
083meeting. A possible item for next meeting. What are you doing? thinking around. I swear I was breathing better. Hello. Yeah. Are they just talking about verbage? um the possible items for next meeting. The one thing that I wanted to um put on the next is I don't know how you how you would um say this, but the um so the end of the year is here and and I I brought this up earlier, but would like to know um if possible What those items or that the money that the schools mainly um junior high and high school what they spent what what they spent on you know that whatever's rolled over money either that or you know whatever was left over and they they, you know, needed to spend and would like to know be
084given an idea of what what that was on and um that would be one item. And then the second is um both from high school and Excuse me. In junior high, how are the um the technical um um subjects, how are they being supported? And as far as material, um I remember visiting the um carpentry at Sevita and um they were in need and I don't know if they're still if if that's been taken care of, but they were in need of a vacuum for um um lumber when they system when they Yeah. when they cut lumber and um when they weld that exhaust system. Um so those those I know they can go into money but I think we have enough industries here to um see if if if they can be donated to.
085uh PPE items. Um but anyhow, I I I want to see how are they being supported. Um at that time I recall um Superintendent Carlson when we were there that there was a real need of more lumber and and they were going around the schools and and um finding broken desk u broken tables and repairing those Um, but as far as the welding portion of it, um, the rods can be expensive and I'm wondering, you know, what, um, how are they being supported? and and then I don't know what's all available at at shiprock and um and even for the jazz jazz jazz band that we saw. Um I think there's some things that could be done. Um, I showed superintendent an outfit and um for the jazz band, you know, and you know, for
086them to look sharp and um but I think we need to take a closer look at those things and and then including Bon Wilson and and that was why I I was talking about Carl Perkins because I know the strings there they are um being met over at Bond Wilson for their their programs but um as far other grants and I know the strings u require there's certain stipulations to them but again I'm just wondering how they're being supported. You mean if they're being adequately Mhm. With I mean just materials. They already have the well machines. Say at Bond Wilson they have the well machines and but you do need metal. You do need plates, pipe to practice on. And so I'm wondering how where are we getting those or um how how are we
087supporting if any else? That's it. Those are the two items. Do you have anything? Mr. Soul, uh, just when when are we going to approve the budget? That's it. Okay. Because I think we're coming up on a deadline. All the all the other districts have passed theirs, but ours is still plotting along. Missky, do you have anything? We move on to item 11. Miss Hasky, um, if you could speak one more time. You were on mute. I'm sorry. Oh, sorry. Um, I said that I I did have something in mind. I just can't remember right now. I'll email superintendent when I remember. Thank you. 10. Thank you. Item 11, adjournment. Motion to adjurnn. It's been moved and second. [Music] Yes. Yes. Yes. question was something about I thought it was important to take care I
088mean, even though I believe that will be part of a June 10th board meeting. Special board meeting retreat special. How do you vote then? Yes. Yes. It is. You're right. This meeting is a journ. [Music]