001You You came to my planet. can set a minimum ratchet. Now, in in Deming High School's case, the solar project is planned with about four hours worth of battery so that small spikes don't cause you to have a big bill for the whole year. Otherwise, it's very difficult to make everything coordinated because solar tails off pretty much at about 5:00 p.m. And we want to switch to a different rate set. So that currently you're on a rate from 8:00 a.m. to 8:00 p.m. weekdays is the high price stuff, but we're able to switch you to a different rate which is available, but you got to request it that there's a low rate during the day and then 5 to 10 p.m. is when it's expensive, but that's when most of the schools are out. And
002if you have some special event like a basketball game or whatever, then that battery amount can take care of that. Um, if you look at the two graphs, the little one we're talking 99% of the prior year's usage, but the other graph is showing you the kind of the greenish curve. That's the solar [snorts] production. And the bars are your actual usage for that particular school. And so they don't match. And they're never going to perfectly match just because uh you have longer sunlight in the summer, less in the winter. and you have air conditioning that spikes a lot of power during hot days and so there's a mismatch. So having batteries and working through the rate design to get the best economic value is what we're doing. There's a note at the in yellow
003at the bottom of that that whereas the base case which is already underway you would have about 4 hours of average usage worth of battery capacity you would carry. In the grant, we're going to multiply roughly 12 times the amount of batteries so that the district has a lot more capability and can sell power back and forth to utility, which over the long run is where the most savings and dollar advantages to the school will be. Um the next page um says grid modernization. It's got a picture of a battery pack. Um it's a confidential proposal for micro grids. Uh the the proposal has to go out for basically competitive bids at some point before you can accept the money from Mner. But you have a base which we've provided a base quote so that
004you have something to submit to Mner and say here's a project. If a better project comes along there's no commitment to us. It's just you could you could take someone else. The only commitment we ask you is that you keep everything confidential. So if someone else makes a proposal, they don't need to look at ours first and then make a copy. They they have to come up with their own proposal. Um but the proposal that we have for a micro grid, zero cost to the district. There is no cost to the district. Districtwide, there's 25 schools. Battery controls, utility coordination, rate selection, all of that is part of it. It will automatically isolate if the power goes off. So, it's like the old uninterruptible batteries where the lights don't even flicker. It automatically senses that
005and switches in milliseconds. In this proposal, we are guaranteeing first fullear savings of $312,000 net to the district. Let me repeat that. We're guaranteeing $312,000 first full year and 25 million over 30 years. How can we guarantee that? We take what your prices have been, set it at 30% below that so that you're paying 30% less than what P&M's charges would be. And then we don't have any increases unless P&M also has an increase. Most PPAs have a fixed price and then automatic increases that are not tied to actual inflation or cost. And then when you look at the size of a battery pack, I've got the dimensions there. 43. So about 4 foot by almost 5 foot by 93. So those these things sit outside. That's 210 KW. That's bigger than most of the
006schools would have, but it would be multiple units on like the high school. And then the last page again we've we've highlighted that there's there's no preference in a competitive R RFP. It would be done for grid modernization. Grants are first come first serve until the 63 million is gone. So we very much encouraging the district to use the base case submit the grant application which all the paperwork is there. All we need is a signature and we could submit it tomorrow literally. But it's first come first serve. If it's submitted soon, it'll be in the evaluations next month in February and then they should have an award decision the following month. But if there's competition within a given month, but after that is whoever gets there first and get the money. And because you
007already had projects going on and we were already prepared, I think we're ahead of virtually everybody else. And so I think there's a very high probability the grant will be given to Deming if you submit or allow me to submit for you. The total project evaluation is $32 million. That's based on an appraisal with the people we work with that use the IRS guidelines for how to appraise projects, solar projects and renewable energy projects. The grant request is for $25.5 million, which is 77% of the total project value. The match resource comes from the PPA for the existing solar projects that you've got going on. So none of that do you have any cost match that you're actually having to pay. It's everything is zero cost to the district because the match is basically the
008PPAs that have already been set up that are guaranteeing to save you money from day one. The combined economic benefit, which includes both what the value is to the community, how it will affect lower rates to the community, and what the school saves, came out to $53.5 million. So, it's a little over double what the amount of the grant is. There's double the value to the community as there is for the grant request, which is a very good value for state funds to be used. Although for the grant application itself, there is no cost evaluation. and it's not part of what they're looking at because this is something that's fairly new. But I think it's better if you have a 2 to1 value than if you have a higher cost than what the value is
009and hope something else will come later. With that, I'd open up to any questions you have. >> I just have [clears throat] one clarifying question before board members ask question. Mr. Buckus, um you had mentioned and and and didn't catch your introduction and forgive me because I'm, you know, new to the district. Uh like you said, you had contracted a couple years ago for a dollar a year, but then in your presentation, you mentioned uh we uh what b what business or are you associated with on the Wii part? That way it's it's clear for the the community and again uh that way we know. [cough and clears throat] Thank you. >> I own Ecomax Solar which is proposing to do the grant information which is very heavily an amount for working with the utility,
010working with the PE the public regulatory commission and with a group of engineers which would mainly we will we're looking to contract with NMSU to do that but I would lead all of that uh in doing this project. Um I've also worked with other companies to do projects. I don't go out and manually do the labor anymore. I'm past a good age to do that. So, um, the installation of the solar that's on the on all of your premises is to be done by Border Energy, who's been doing solar since 2018. The projects are being financed. So, there's two separate companies doing the finance. So, Sunwalth is doing all but three of the project and Sunsh is doing three of them. So, working with different companies to try and get the best total situation, but
011I work with multiple companies and uh work with them and put it all together. Did that answer your question? >> Thank you, Mr. Buckus. I'll turn it over to President Crumbly. >> Any questions by the board? >> I have a question. So, when will we get our first canopy? Because we've already discussed this and approved it. So, when when will we be getting our first canopy realistically? Cuz it's already been 2 years or 2 and a half or whatever it's been. >> Having talked to the contractor that's doing the installation yesterday, uh the first 12 installations will probably be done by the end of February. And uh I don't remember which one was handled without going back to my nose, but uh I know that they plan to have all of it installed before July
0124th because the tax rules and uh so there's a significant change in their what the tax credit that they get as the owner and installer. But I could get you a more specific date and send that to you uh on which ones because I out of the 25 socks I don't remember which. I could look up and tell you. >> Oh, that's I just want to know when the because we've been waiting a while. You know, >> it's been a long time. >> And so you're talking about something from the first project? >> From the first project. Yes, from the first project. >> Any [clears throat] other questions by the board? You said the financing side, why are why is from a government entity point of view, why is there multiple people financing this? Why
013isn't it just a kind of a one-stop shop? You said that there was two companies financing that. Um, Sunwell is a Massachusetts public benefits corporation. They're doing all but three of the projects and they did a better rate, but they didn't do projects with batteries. Then the other three projects are being done by Sunshshire because they also do battery projects at the school. >> I'm so sorry. That was my Sorry. I'm sorry. but their rates are a little higher. And so that was the reason we we did as much as possible with the lowest rate provider and then another one. >> I um I have a question also. So at the at the end of the presentation, you have a list of all the um partners that you've had. It says city of El Paso,
014um, Otto County, just, um, all of So, have those projects been completed or are they in progress? >> You're not getting that from the presentation. You get that from the middle. >> Yes. >> And what you're looking at is, I think, Border Energy's information. All those projects have been done, and I don't know what years, but since 2018, he's done thousands of installations. his company not by himself but those are all completed. There's pictures of them and so forth. >> And so those were also through a grant process the way that that you're submitting for this? >> No, I think virtually none of those were done through a grant process. They were done based on energy savings and federal tax credits. >> Okay. >> So just a good clarifying point. Pardon me, President Crumbley. So
015this f the first solar project uh that you know you all approved a couple years ago that was as Mr. Baka said right that is uh there was no grant for that. That was just the the the developers uh were able to access uh you know some federal tax credits and then we granted them uh you know authorization to install and own those shades and solar panels on our property. Right. So there was literally right no cost, no no money changing hands with the idea that that we could we we through the power purchase agreement we could get up to up to a 10% uh reduction in our in our energy bills. Okay. So then we're putting those up and then when those go up we have an you know what we're talking about now
016is this second project that Mr. Bakus just talked about that is to kind of uh you know grid modernization some some micro grids some batteries that tie to that. But this second thing is a grant process through the New Mexico uh energy mineral and I'm going to get the last one um department that they would grant. So first one no grant no money just access the district allowing access to build something. This second one is this thing that we're considering now is a grant or an additional project where there's grant money involved and then again a access for that company to install and maintain these additional devices on our property. So they're a little bit different >> from what you what you approved prior. >> Okay. >> So with one of them being >> triples
017the savings >> with one of them being a grant versus how it was done before. How how does that process work? based on nerd's schedule and information for the ones that have already been submitted. They're saying they review the following one month after submitted and then make this announcement to follow. The funds are uh to kind of first off there's there's in some activity by the by the installation group. They then invoice for that. to the school district. The school district then sends that to the grant people. They get the money from the grants and then they pay the invoice. There's never a situation where you're having to pull anything out of your own working capital or cash flow or anything of that nature. There's a commitment within the contracts that no one who's working
018on the project will have any request or or obligation from the school district itself for any payments. It would still have to flow through us. It wouldn't be >> Yes, it would flow through you. It would flow through the district because the district is the applicant. The grants are only available to governmental entities. So, private businesses are not eligible for this particular set of grants. You know, cities, counties, schools, universities, those are the only eligible entities. So in the clarifying question, this graph that you have for us right here, this is like absolutely no solar, not like what we already have and then if we add to it, this is like base none. Um, can I come over? >> Yeah, I didn't number it. >> So, um, I'll talk loud for the audience's benefit. So
019what you're looking at here, these vertical lines are the actual electric usages for the high one of the high school's biggest meter. The kind of greenish overlay is the solar production. So when the green is above the black, it's fully providing all the power. When the black is above it, then part of it [clears throat] is not being provided. Does that make sense? But that's why you want batteries so that we can cover that more and especially because the demand charge which is any 15 minutes in a month is such a big factor enough batteries and more batteries create more savings because you can ship when the power is used and ultimately you can buy power in the low times and sell it in the high times. So that, and I'm not promising this, but
020over the next few years, if it goes as it should and it becomes a competitive market, then you should be able to triple your savings to a million dollars a year. Because if you're buying your power at at a price that's half as much and selling it at the higher price, then you generate additional revenue for the district. And that's where we want to go. And it's with all four districts that we've done this package which are listed on the letter from PN for the four districts recommended. >> Mr. Bakus, I have a few questions and then I think we'll have to move on so we can cover everything else on our agenda this evening. >> Um I'm confused about what your relationship is to the first existing solar project. I remember from over a
021year ago you came you presented about the status of that project and I think there was an explanation that your company was previously involved and that it wasn't involved anymore. So what is your relationship now? Like do you work for any of these companies or how how do you come to be the person I guess versus these contractors to come let us know what the status of everything is. So, I'm the point person for all of the companies to come and follow up and to review and to do all of the work related to um connecting with the utility, connecting with the Peak Saver program. [clears throat] Um, and another district that I worked with at no charge. I think recently got a check for 12 grand because of the Peak Saver program. I set
022up all and do those kinds of things. the relationship with the uh funding companies is that they pay me a fee for projects that actually go through. So I that's how I earn a living. Um and so whether Sunwell and Sunshshire and they get actual installations done would pay me a fee at that point. They don't pay until it's installed. >> So you're essentially a a contractor for these businesses. I'm an independent representative, but but yes, I contract with them to do a portion of the work. >> Okay. >> So, the So, as far as Demi Public Schools goes though, we're not paying you a consultant fee other than the dollar you mentioned. Is that right? >> Correct. >> Okay. And then the other thing that I was really confused about um and you mentioned
023it in your presentation about the draft grant application being confidential and I'm not understanding as a board member how that could be considered confidential now that it's been given to all of us. I think it's public. >> At the bottom of every page on the grant application, it says confidential unless selected. >> Right. But we're we are subject to disclosure of public information as board. And so I don't think we can keep that confidential. >> If someone files an open records request, give it to them. No problem. But uh don't intentionally make it public because you're going to need to do an RFP and everyone else that may want to do the same work that I've done to present a a proposal needs to do their own proposal without having the benefit of looking at
024mine. And uh that's all we've requested is say don't hand this out to other people. They need to do their own work. And um I've not had any responses that said that wasn't you know it's there's a conflict [clears throat] of interest when you put together a package and then you bid on it. >> Agreed. >> And so that's a public conflict of interest. But the reality also is that if you don't have someone to put the package together, the school district would never do it because you don't have that expertise and all of that. You have you need a base proposal to to apply for a grant. And so all we've said is keep our proposal as a base and then if you choose someone else and they've done their own work, you have
025no obligation to pay us for any of the work. You have no obligation to give us any preference. It's just we said let everybody compete fairly and hold our information that's in the packets which are not given out to the public here. I mean this may be public but that's all we're saying. And if you get a open records request or something of that nature, fine. But if a competitor files an open records request and then uses my data, um I don't think that they're going to be evaluated for >> and so you mentioned that, you know, there's just no way that the district would go and submit for this grant themselves. Um, so what happens if the district decides not to move forward with your proposal at all? >> If you don't submit for
026a grant application, then you won't obviously won't get the money and some other entity probably will. >> But the district can submit for the grant money outside of your services, right? >> Certainly. If if you want to if you want to use what I presented, you can do that. If you want to come up with some other plan and program, you could certainly do that. >> Okay. >> I I just haven't heard any indication that there was anyone in the district that suggested they could come up with the numbers and so forth to submit an application that meets all the requirements because it is competitive. There's you got to meet all the requirements within and they give you the points at Merd uh for what would be approved. You don't everything and it won't be
027approved. I >> I think it's twofold. Not to interrupt you, but I think it's probably twofold. And one that we've sat [snorts] on this for two and a half years. And typically, I think as as a board or as a government entity, a lot of times the the the practice of business is to carry stuff over to another year is discouraged. And so us sitting here and listening to this again for the two and a half years later, um you may not get any of that feedback because I think we as a board probably are under the impression that this was done and we moved on from it. Um and now we're we're revisiting back again. And I'll just say this, the concern that I have is there's a lot of working pieces and we
028may not have any control over those working pieces and and for us to be stewards of taxpayer money, it's a little concerning for me. >> That that's just the concern that I have. >> Go ahead, Mr. Box. >> When you contract or decide not to contract with Merd, everything goes through. If you submit the application and then they select you and you're not comfortable, you can say no thank you. You don't have to sign a contract and then it'll go to someone else in the next round. But if you don't submit and the money gets all taken, then you've lost the opportunity. U but it's always totally in your control. Um and u m >> Mr. Buckus, I loved everything about what you had said previously. >> Yeah, >> it's been two and a half
029years and this would have got I just feel we should we should see some progress. We should see some buildings up. We should we should see something and that's my biggest concern is we have not seen anything >> period. and board members of the board. Uh let me just share this um and again you you have an option here later in action you know take action but I'll just say a couple of things based on on what I've learned and what I've heard today for the feedback from the board. One uh we have a separate existing solar pro project that we have not yet seen the progress which was expected. Okay. Now we're being a Now we're being asked to consider a grant to add some additional right additional uh systems to that solar project.
030Um from again arriving new not being part of the first project decision. I understand that there may be grant money available. However, there may be some wisdom in considering, hey, before we consider adding to a current solar project, we need to see this initial one come to completion, >> before we consider anything additional. Granted, this grant may not be available when that one comes to conclusion. However, I think we recognize that that green and solar energy projects are a big push in the state and when this virtual project is completed, we may be able to step back and go, "Okay, we've got this done. Here's some additional grants or tax credits or something else, right?" Then we may possibly consider something second. Um, again, you know, this being a grant situation versus a company taking
031on everything and the um and the tax credits, uh, that as a as a superintendent, uh, evaluating some of the information u that I came in in the middle of on that is uh that is where I'm at. So, I'll I'll I'll kind of leave that as maybe the my final word for that unless you have anything else, President Crumbley, on this item and then um, you know, we could consider for action later. I mean, I think the only thing that I would add is I just I I take a serious issue with wrapping my head around having a a grant application prepared by an entity that 100% intends to bid later. I I understand that you can mark it up all over the place as much as you want. That just because you're doing
032it doesn't mean you're guaranteed to get it. But as someone as a community member even or a parent and as a board member who has responsibility to be um responsible financial stewards to be transparent to follow the law, I I take serious issue with that. I I don't think I don't think this structure the way that it's presented does that. I'm not comfortable with it and I I personally would not support advancing it. I don't know if any other board members have any questions or comment before we can move on to the next item. >> Thank you, Mr. Bakus. >> I need to go to another meeting that's a legislative meeting in Los Cusus. So, if you have questions later or whatever, I'm happy to help whenever. And if you want to just table it,
033great. We can work on it whenever you're ready. Thank you for your time. Appreciate >> you. Thank you. Thank you, Mr. RS. on to regulation JIHR, student interrogation, searches, and arrests. Superintendent Wolgamoth. >> Okay. Um, I got these slightly out of order with our with our There they are. Uh so u madam president, members of the board, um we had talked a little bit earlier about you know we're purchasing the uh uh you'll have item to consider this evening to approve the purchase of the CI the the open gate weapons detection systems for our secondary school. We've had this discussion uh prior. We did make some revisions to this search and seizure policy to allow for that universal screening. Um, uh, one of our, uh, attorneys that helped us mark this up was unavailable to,
034uh, join us this evening. She had to cancel last minute, but I can step us through some some important things here. Um, we gave this to, um, uh, Mr. to Sante at our law firm and she said really uh we want to do a kind of a more comprehensive uh um uh review of this policy because in previous meetings in addition you had expressed in addition to um the uh the the metal detector type of items universal screening you asked some questions about hey could we add in our policy about um a K9 detection uh uh uh dog for weapons and drugs and there had been some expressed some uh interest in hey can we write into policy some items some some wording having to do with random uh uh one searches of random classes
035that are selected, right? All all ways to to mitigate um you know having prohibited items um in our schools. So, I'm going to uh step you through a couple of um edits that uh that Mr. Santo made that didn't have to do with the searches and seedures. Um, I have a couple of questions I'm going to follow up with her on and I want to make sure um I get some feedback on that. And then the rest of this is actually um pretty simple. So, uh, if you go to the top there, Charles, so we can see the um the heading of this. So, you'll notice these first two paragraphs are are are similar. Uh, uh, our attorney did um strike out that first paragraph, but she added in an additional the the second paragraph
036that is very similar. What I want to point out, go down a little bit, Charles. What I want to point out here is the major difference here is and these are questions I'm going to follow up with Mr. Santiago on is that um again the written authorization to have interviews later arrest are still there. However, um one thing I didn't get the clarification I needed on this meeting prior is um the principal will request identification and written authorization. In this case, she's saying um for a subpoena or a warrant for a law enforcement officer to interview one of our kids. Okay, I get that. if it's a if it's a a law enforcement officer that's responding to school for a non right a non-school related situation but if it's one of our SRO's that is
037supporting us uh in a right um uh uh violation of the law that happened at school under our control I need some clarification for for Miss Aniago on how that applies right that that that wording of subpoena or warrant other than that very similar to the first paragraph she did some edits obviously ly updating it from peace officer law enforcement. Um if you go down uh Charles a little bit please. Um again some similar things here if if the student is taken into right into custody. She added in some wording here, right? It is very appropriate and in our policies to make sure that there is a a format that that the that the law enforcement official signs however right she is mentioning here again I think it's similarly tied to our first thing about
038interviews uh when there's a law enforcement arrest to provide a criminal warrant. Now again I understand right a law enforcement official is coming in to a situation they're investigating has nothing to do with the school uh we want them to basically you know uh have the proper uh reason to um arrest arrest a student on campus. However we know that sometimes um there's an instances where students may need to be temporarily detained uh on campus uh you know by SR or responding officer that may not particularly define an arrest. So, I need to get some clarification on that. Again, tied to our um law enforcement partners responding to things that we're requesting they support us on. So, I want to point that out and um I want to get clarification on those two items. >>
039Can I ask a question? >> Yes, ma'am. >> On this paragraph that is here, right here, the where on the left side it starts arresting officer will be required to establish. >> I would like that to say provide proper identification. >> Okay, >> got it. and it does in other parts of it, but I just feel like established is okay. >> Okay, that that that fair fair enough. I'll have Mr. Turner make a note of that. Um, so again, I'm going to get clarification on on those two items. Uh, any feedback on me getting clarification on those two items. Okay, just want to make sure uh uh I shared that with you. Now, the rest of this is where she made her updates to cover those three areas. If you can go down, Mr. Turner,
040please. Okay. So, uh you know, district initiated searches. Um this is again standard uh uh policy language from the NMSBA that she just updated. um you know uh she's defining that uh anybody entering into uh the the school into school property uh that we are going to use our entry screening uh or um if we have another reason uh to uh suspect anything's uh individualized um we possibly could use um uh the K9 you go up a little bit more Charles down sorry so when a search is permissible these are the three items that I did want to point out right she's defined here very very well for uh entry search into the into the school. That's the open gate detectors, right? If the detectors go off, that gives us uh individualized reasonable suspicion uh
041to again search a student further. Uh she did make a uh make a note here um that uh you know, we could do an additional screening if they're trigger triggered kind of with a wand there. Obviously, that gets done uh in private and she's going to help us once this policy is approved, write some regulations that define um exactly uh how that looks. Okay. The preventative K9 sweeps uh we can have uh K9 uh K9 sweeps. Um the students are are their property not expected to be there. Um there is always with ourou um typically these days, not like a lot of us when we're in school where the where the dog goes through the classroom while we're in there. That's typically not um how that works anymore. Um there's a procedure that's typically followed
042where uh the school's alerted that an area is going to be searched, right? Uh protocol is put in place. The students are, you know, taken away from the room, right? And the room the room itself is uh is searched. And of course, if there's something that is uh indicated uh that's issue in the room, we can search the room further or if there, you know, if there's lockers or cars or things that the search policy allows us to search, um that's K9 sweep helps us cover that. And then of course the the random wand searches. Um this is a portion of the policy that is again we'll develop we would develop a reg a very clearly defined regulation that says um again you know we have a procedure to randomly pick a classroom at the
043high school implement a protocol that would basically say uh uh class A today is going to have a random wand search you know schools on a little bit of a hold um and then we have a procedure where those classes of their students are are taken right you know to a room next door just for a quick uh a quick uh uh wand um pass through along with their belongings. Um if that wand does trigger something, then that student um uh would be asked to go into an additional private spot to have a discussion about, hey, this wand went off. What can you tell us about what might have made this go off? And then obviously everybody go back to class. Um and these are three things that we've talked about to really uh you
044know mitigate um possible unsafe situations on campus. U primarily with uh very dangerous weapons. Okay, Charles, I think that is all in the policy. Is that correct? That the whole policy. Any questions about basic elements of this policy we need to go in and look at more? Are we generally okay with it? >> Mine said two pages. I think I printed. >> Okay. Let's see. Let's see. >> But there's a maybe we did. Hold on. Hold. I think there's a I think there's one more. Let's see. Oh, we closed it. >> Oh, that was there was four pages. >> Yeah, there we go. >> Double. Yeah. >> Keep going. Uh, keep going. Okay, go go go back up. Is this is this this still the this policy, right, Charles? >> Yes. >> Go back up
045a little bit. Back to that second page. Sorry. Got to find where I was. I lost my >> I lost my I lost my spot. >> There we go. Random one searches. Then go down. And then of course these are reasonable suspicion uh searches. This is just um an updating saying that whether using a wand, a preventive K9 sweep, right? If those things uh trigger an individual student, that's that's um authorization for us to search that student further, right? Um again, standard policy uh here, not many changes defining what kinds are authorized. Um and then uh she's again further defining here um that we can do the K9 sweeps, seizing the pro prohibited items. She defined for us prohibited items as already defined in our policy as well as weapons. Um and so uh most
046of the rest of this to your to your question, Miss Johnson, that really hasn't changed much from previous policy, right? The big substantial changes were those three in the middle. And then she did let us know this part about arrest. She struck it out because it was conflicting with the other part about arrest. >> On the bottom of the third page though, she has superintendent highlighted. >> Yes. >> And I think it should be superintendent or his or her design. >> Okay. >> Because that's how it's worded everywhere else. You got it. >> And if you were to not be there, then that really >> got fair enough. Thank you, M. >> I think it gets confusing because in the policy itself, there's definitions that define superintendent does include designate. everywhere else. >> It does
047get confusing with our policies. Yeah, >> you're right. And >> I just don't want to tie our hands again. >> Yeah. No, that very very fair, Mich and we'll get back with with uh Mr. Santiago on on that. Okay. So, that's a policy. We'll kind of get this sharpened up a little bit to get some clarification on those things. Um we'll bring it back. We feel it's good to approve next month. Great. If we need to do one more, it's fine. We already have an existing search policy that allows us to do what we do already. Uh but this is really to get us in preparation for the arrival of our new um equipment. Um this next one we're going to show you briefly is the reg the regulation type do the canines searches regarding
048this. So each one of these will have a regulation. Um regulations do not require board approval, but it's you know we want to make sure we go over with with them uh you in in multiple in multiple um scenarios. Okay. If you go up to the top there, Charles, just very quickly, um again, right, we have uh uh her tying these searches. She's added weapons, right? In in addition to in addition to um uh drugs, right, reminding that the search has to be uh in alignment with policy. Um and uh we can search use the dogs in two two uh two ways here. Designated areas and if there's a reasonable suspicion um search talks about the dogs have to be trained. We have anou later from the Deming Police Department for their weapons detection uh
049canine. Um again, she's just kind of clarifying and and defining some terms here from an old regulation. Go down a little bit, Charles. Again, adding weapon uh prohibited K9 sweeps based on reasonable suspicion. Again, un kind of broadening uh what is, you know, unauthorized there besides just a just a weapon including drugs as well. Um you go down some more. Uh again clarifying and protecting the district and what kind of uh certified dogs that we uh that we use. Um and so um again more procedures. Um and again right here right any physical search of a student after a dog a dog may trick may may trigger on their belongings would be done confidentially and in you know consistent with our our policy about search. So that is kind of a first draft of of
050this of this um policy about canines. Okay. Re I'm sorry regulation. So anything that that uh stuck out regarding this one as we go finalize and clarify this regulation and then write one for the random searches uh the random classroom one searches um or the entry searches through opengate. any any any feedback or um should we just proceed around this same path? >> I I think it's a great >> sounds like a proceed. >> Mhm. >> Okay. Well, we'll proceed and and and and we'll go for it. Remember, we want to get the policy right. >> Right. Because you're going to approve it. If we get the regulation a little mixed up, that's something uh that we can change without having to bring it back over and over. Right. We just want to make sure
051we're in this when we write our regulations, we're in the spirit of what's going on the policy. So you'll see the policy more be regulations less. So uh okay that was what I wanted to share about any other questions President Crommy about that one. >> Any other questions or discussion by the board? >> Okay. On to creating a unified focus, core values, core purpose and big goals. >> Okay. So we have uh three schools this evening that are going to share with us. And I know last time uh was having a opening the document problem. I think think we got this going. So, I'll invite uh Principal Richmond and a team from from Red Mountain up here to share a little about their uh their core purpose, core values. >> Madam S, madam, Madame President,
052uh members of the board, Superintendent W. um we're here to present our our vision, our goals, and the different components that we've been working on this year. Um, before I get started, I do want to introduce some of the people that we have here in in it as a group. This is our student advisory committee. This is something that we brought back from our community school meetings that Mr. Sido, the community school coordinator, and myself have attended in Albuquerque. And it gives the students an opportunity to have a voice in what we do at our school. And so, we're looking at more opportunities to increase that engagement, give them those experiences, those exposures, um, to help become future leaders in schools and outside of schools, right? So with that said, our vision is a thriving
053learning community where every student is inspired, empowered and supported to achieve personal excellence. The purpose is to nurture confident, capable, and compassionate learners who contribute positively to their world. Uh the core values are respect, integrity, collaboration, community, curiosity, and innovation, equity, and inclusion. And our goals are to foster safe, supportive, and inclusive learning environment, deliver engaging, rigorous, and relevant instruction, cultivate strong family community partnerships, and support whole child development. So, the work that went into creating this, it's not just admin team, get together, let's throw something out there that looks nice. We um we met with our teachers in in our PLC's. I provided them with a survey. They gave us feedback. That was the first draft of what we came up with. We met with them in their PLC meetings. uh to present kind
054of what they came up as a compiled list. We rehashed us some of those things, brought it through our student uh advisory committee. They kind of talked about some of these parts. We explained what some of them were, got feedback from them, and then brought it back together. And this was the final product. Some of our core goals that we we want to uh that we've been working on. Uh when it comes to cultivating strong family community partnerships, we do through our community schools. We have uh community events that we put on. We try to do them once a month. We've had with a lot of success, we do paint nights. We do uh community movie nights where where the Red Mountain community and their families are able to come to the movie theater and
055uh watch a movie. Uh that is those are the places where we're also having our pack meetings which engages a lot more family members. In the past, our pack meetings were anywhere between two to 10 members uh doing them at these events. Our last event, we had about 140 participants and uh actually did the pack meeting in the movie theater with with all the parents and the children that were there as well. So, so it's ways of improving. Our goals are where we want to go. We're not there yet. Those are some of the things that we want to work towards and we want to continue uh building those those uh strong relationships with the community. uh to to make it uh an inclusive environment and a safe environment. That's my part. I'm going to
056go ahead and turn it over to our students. They're going to talk a little bit about their experiences uh in relation to our our vision and our goals. >> Good evening everybody. My name is Aiden Schuli and I'm a part of our student advisory committee. And one thing that really helps us in our committee is our students have a voice in our school and we get to make changes that us students want. not just what the staff want, what us students want to see in our school and certain things that like we would like to see, we get to put that out there and try to make those changes for us students. And we do a couple things like one thing we do is a code drive to help get codes for kids in need.
057Another thing is our food drive, helping families out and like Mr. Richmond said, our paint night and a couple other things like Star Max movie. just trying to help family engagement a little bit more and try to put our school out there a little bit more and yeah. >> Awesome. >> Thank you. >> Hi, my name my name is Angel Chavez and some activities that we have at our school include honor society, student council, after school programs and sports like cheer, football, basketball, soccer, baseball and more. And we also have family engagement events like the code drive and food drive. >> The rest of the group is here for moral support and [laughter] and they will also help field any questions that you all may have. Um before we get to that part though, I
058do want to say we have exceptional students at our school. Uh I mean man, we have some awesome parents. We have some really great engagement and uh I don't think we highlight those things enough. So, so this is an opportunity to do a little bit of that. >> Great job. So, we stand for questions. >> Introduce them. The rest of them, >> ladies, just introduce yourself. >> Introduce yourself. >> Hi, my name is [laughter] >> Hi, my name is >> The more you practice public speaking, the easier it gets. >> That's right. That's right. Good job, y'all. Great moral support. ANY questions for our our middle schoolers? >> No, I just I just have one comment. >> Having a little bit of history when it comes to pack meetings, I really um give you kudos
059for trying something new. Having a 100 parents at a pack meeting, that is awesome. That's a big deal. So, congratulations. >> Thank you. Thank you so very much. >> Thank you. >> Awesome. Okay. Uh, Mr. Reyes from Columbus Elementary School, Mr. President, Mr. Odosco, members of the board, Mr. Watz, I am a Rees. I am the principal for Columbus Elementary and I am honored to represent uh my elementary. We came together as a committee in Columbus to come up with the core purpose, core values and our goals. And uh this year's slogan we chose where cultures meet and education begins [snorts] because we thought that this is a way of incorporating both cultures from Palomas and Columbus, you know, and being proud of that. Our core purpose is to celebrate and honor our culture while
060guiding every child to grow as as bilingual, bicultural, and confident students prepared for success in school and in life. Our core values include uh culture and community. We honor our bilingual, bicultural, our uh heritage and traditions of both communities. Uh respect and responsibility. We care for both both uh communities, our uh Mexican Palomas uh community and our Columbus community. Collaboration, growth, and learning. Every child can learn, grow, and dream big. And we're there to support that. Safety and belonging. Every child deserves to feel safe, welcome, and proud of who they are. And our schoolwide goal is academic excellence. Uh we ensure that all students meet our uh ex or exceed grade level expectations in literacy, math through high quality instruction, and support. uh student engagement, voice, uh foster ownership of leading through project based learning,
061bilingual opportunities and real world world connections and positive school culture and as well as family and community partnership. You guys have any questions? >> Thank you, Mr. Reyes. >> Thank you, Mr. Appreciate it. Thank you. >> Thank you. >> And our uh final um Uh our final um sharing today is going to come from uh Principal Caster at Bell Elementary School. Miss Caster. >> Good evening everyone. So we built our um core values and our core purpose off of this idea that we are all learners at Bell and we want to continue to all be learners. So, our core values are that every student and staff member is committed to growth and excellence by inspiring and empowering each other and rising to every occasion. Um, we set some pretty specific goals to this year to
062work towards so that next year when we revisit this idea, we can increase those goals. So our first was improving academic performance with 85% of students showing at least one year's growth in reading and math. Um we're working towards incre increasing staff professional learning with all staff gaining at least 15 hours of intentional PD and I'm happy to report that we're a couple of hours away from meeting that goal. Um and then finally strengthening that family engagement with increased int attendance at pack meetings, behavior recognition events, and parent involvement in the school. And luckily, I got to see these amazing performances first. So now I have new ideas for that. Our um purpose, so the reason really driving these goals is that everyone succeeds and success is built on effort, reflection, and support. We foster
063a culture where challenges are embraced, goals are celebrated, and improvement is always possible. >> Questions? >> Just a comment. I like I like that growth in reading. >> Yes. Yes. Thank you. >> So it it [clears throat] does help not only there and then as they as they carry on. So >> thank you. >> Well, thank you so much, Miss Cast. Appreciate Thank you. [applause] On to policy update. Continue discussion for policy K-2600 KJA relations with booster organizations. Mr. Adcock and Mr. Turner. >> Mr. Turner. >> I'm not good at multitasking. I apologize. Um, okay. Madam President, members of the board, Superintendent W. Uh the changes in green were done by Mr. Adcock based on the feedback that we received from you all last month. Um and rather than asking for approval, I figured we
064could go go ahead and continue the discussion uh and see how you guys felt about the revisions. U we tried to soften them up and add clarification as you all requested. Any questions or discussion by the board? >> And I'm going to remind because I know Miss Johnson's new, right? It was really about making sure we rewrote these where they were where where um they were inviting to have parents serve on on these boards uh and and committees while protecting um you know the the the financial uh situation here, right? And so I'd like to hear that, right? Will not be made solely by a district employee. So I think that uh um does really support uh toward that. Of course, yeah, raffles and amingos. We we can't be having those things. Not typically gaming
065is typically not permitted under the gaming control act in schools. Clarifying questions. Anything else? Are there working to do? No. We'll look to bring it back. >> I I read it over. I appreciate the changes. Um, like I expressed a month ago, I think it's important that we're not shutting out people who work at Deming Public Schools from participating in fundraising because it benefits kids. I understand the risk that there is that somebody might not be truthful or steal. Um, but I think that I just didn't want a policy that shuts people out entirely or makes them afraid to participate. >> Very fair. >> Thank you. And as much as I'd like to take credit for that, that was all Mr. Adcock. >> Thank you, Mr. Adop. >> On to 2026 legislative brief. >> Uh,
066Mr. Turner. >> Yeah, that's me again. So, um, as you all know, we did, uh, begin the legislative session a couple days ago. Um, since since then, um, Superintendent W and myself have met with the trenches group, uh, which is group of teacher representatives from every school site. We did provide them with this disclaimer to take back to their to their colleagues uh encouraging their civil engagement but making sure that they do differentiate their own personal involvement from that of the district stance uh from the legislative platform. Uh we did get some of the pre-filed bills and I did put that in your packet as well. Um there's a bill out there being proposed for that 8020 health insurance coverage. Uh, Miss Johnson, if you weren't here at the last meeting, um, because I wasn't,
067>> I was, >> we we are asking that the state support a piece of legislation that would cover 80% of the health insurance for employees and then the employee would cover their 20%. Um, some other things that are coming up that have some some, you know, positive impacts on the district is Senator Ramos, our friend from Grant County that represents our area, is asking that it become law that the test results that Mr. Wolgamoth has been going over with you all come out earlier in the year rather than December, January. So, uh, and we do have an employee, Mr. Wyman, who's on a committee helping with that. Um, other than that, we have really been just watching it, keeping an eye on it. The committees will get to work. Some of them will start tomorrow.
068Uh, the the House will start tomorrow and the Senate on Monday or backwards. We've gotten so much information over the last couple of days. Um, we also gave this information to our principles uh and directors. >> Anything else, Mr. W? >> Uh, no, Mr. Attorney, just want to remind right when we're up there in the legislative session, uh, and as we move forward here in Deming to set goals and make decisions, um, you know, uh, for supporting the 8020 statewide, which we're already doing, would then have hopefully a financial benefit back to us. um making sure that we're we're working with our legislators to support other state agencies to help us with things outside of school uh uh that uh you know have to do with CFD and other things JO interventions to help the
069families at home so they can uh be you know be in a situation where they can focus more in school [clears throat] and then really focusing on um the elements of literacy and that Senator Mimi Stewart of Albuquerque big proponent of of pushing literacy so you're going to continue to see that and we will um we will push that uh well well as well while we're up there. [snorts] >> Can I ask one quick question? Yes, ma'am. >> The grow funds y'all are talking about that would help with the other agencies, would that help with the community school that they have going on at Red Mountain? >> So, our grow funds are right now the request is for the after school program for Ottawa. >> Okay. >> Um we did learn last week or the
070week before, I don't remember. Um that those funds are going to be limited. So, we'll see. And I I worded it wrong. I think it was one of your uh things we're going to push for helping the other agencies to help us with the try and stuff like that. I worded it wrong, but yeah. >> Uh Madame President, board member Johnson, um excellent point. I think that that's a good insight while we're up there pushing for those. Uh really that is something we can leverage through the schools, right? funding community schools uh with additional funds, additional resources can help to reach out and so and support that. Right? So I think that is a great context and great insight on how we can uh another bit of language we can use that uh legislators may
071be familiar with community schools are way to leverage that. >> Okay. >> Anything else, Mr. Turner, to add? >> Uh no. So now that uh Madame President, members of the board, now that we have provided this packet to our staff, I will send out the email. We'll make sure it gets posted on our website. Uh Superintendent W and myself have been in contact with legislators uh since last week. So we will continue to represent the district and and do what's best for our students first and our families. >> Thank you. Any other questions or comments from the board? to our action items. A consideration to approve approve budget adjustment requests. Mr. Adcock, Madam President, members of the board, superintendent. Um, one of the things I wanted to do uh real quickly is is kind of
072talk about the different types of bars that we have. You'll notice that the the bars listed here have a letter at the end of them. That designates what that is. Earlier in the consent agenda, they were all Ms. Those are maintenance bars. So that what that is, that's just a movement between different objects within a function. So it's all example would be if it's for direct instruction, we may be moving it from supplies to a software or something like that. So that's those that are that are usually in the consent agenda. Uh the first bar that you see there is actually the first two that designated with a T. Those are transfer bars. So that's moving between functions. So if we have money that is in like the uh direct instruction, but we need to
073move it to more of a support uh area, that's what a transfer bar does for us. The last two that you're going to see that that are presented are eyes. Those are increase bars. So, those are bars that we already have some money in there, some budget in there that we've gotten additional money for that we're increasing those. A couple other bars that you may see throughout the year are IB bars. Those are initial budget bars. So, if we got some initial funding for something throughout the year, you would get those. The other type would be a decrease bar. If we have to decrease it for some reason, a lot of times what that is for is we have to project what our cash balance is going to be for all for several different areas.
074And if so, if we miss what that projection is because we start that in March and we're trying to project for what happens for June 30, we may have to come to you with a decrease bar uh because things got paid early or that wasn't anticipated. So just a couple of comments on the on the bars that I have presented there. Uh number eight, the food service bar back before COVID food service had a large cash balance and we were actually having to reduce that cash balance by doing uh in doing so we asked for indirect cost to be transferred from there to uh the operational account. We also started doing uh charging utilities on a square footage basis to the food service. Since co we had a lot a big reduction in that cash
075balance because we continue to pay out for staff and those types of things without having the same number of meals. So what's happening now is operational would have to subsidize that food service. That is not an unusual circumstance across the the country. But what I'm propo what this bar does is it says we're not going to collect indirect cost from food service to move to operational and then turn around and have to subsidize the fund back again. So, what I'm do what we're doing here is moving that indirect cost line that was approved to the food line so that they have a little more uh buffer in there uh to get us through the end of the year. >> Mr. Eric, and just clarify uh for our new board member, typically any kind of federal
076grant that comes in, we have to they they will pay us out of indirect cost. So, what Joe is saying with all this cash balance is we had this indirect cost thing kind of going in right sort of in circles, right? And now we're going to try to get that uh you know kind of back in a in a better spot. >> Right. So instead of moving it from food service to operational then back again we're we're taking that that circle out of uh the next one is an attendance uh transfer bar. This one we're moving um some salaries to additional compensation uh to better align that with what the the grant was written for. The next one is transportation. This is rental fees. The way that rental fees work is as the contractors or
077get a new bus, the state pays them a monthly rental fee to pay for that bus. And so this is an increase bar because uh later on in the in the uh in the agenda, you have an action item to adjust to amend the contract. This is the bar to allow us to pay those increased uh rental fees. The next one is on our go bond geo bond. Those are for our library bonds. Every two years we get an allocation for library uh funds. This is the 2024 allocation that we that we just received. That's the reason why it's an increase uh for there. We do have until uh June 30, 2028 to spend those those funds. >> Any questions? >> Thank you, Mr. Adcock. Any questions or discussion? >> I just I just had
078a comment. Yeah, >> I appreciate that you kind of educated us with the T and the Is there something that maybe you could put in writing like a little cheat sheet so that we could kind of use that to guide us cuz I didn't know >> I think the letters in the back >> paperwork in our packet had that because I saw somewhere in that what you provided us individually says it. >> We can we can definitely get you something if there's not something already in the >> Okay, thank you. tell us what those are >> cuz I was wondering the same thing. Okay, it says transfer up there. >> So, it tells the type but again a cheat sheet reminding what is a transfer bar is what you're asking like a a cheat sheet
079for the definitions. Right. >> Right. I'd appreciate that. Thank you, >> Madam President. Members of the board, I'll also put the whole word rather than just the letter. >> Yeah. >> Thank you. Thank you. I make a motion that we consider the approval of a budget adjustment request uh 8 9 10 and 11. >> Is there a second? >> I'll second. >> Mr. Croll? >> Yes, ma'am. Mrs. Johnson? >> Yes. >> Mrs. PZ? >> Yes. >> Mr. Orosco? >> Yes. >> Mrs. Cronley? >> Yes. >> Mr. Croll? Yes. >> On to B. consideration to authorize the submission of the grid modernization grant application. Mr. Walmouth, did you have anything else to add to the discussion from earlier? Madam President, members of the board, uh based on what I heard earlier, um you know, if I
080had to give a recommendation to the board, my recommendation would be to not approve um at this time uh and really wait for us to get this other solar project in place and finished uh to see if we then could do something additional, right? We don't want to miss out on money, but we don't want to pile up so many projects that u they're not getting done efficiently. So, uh, that would be my recommendation, but of course at the at the board's discretion. I >> think the only other thing that I wanted to add, um, just to inform fellow board members was that I had learned that Mr. Bakus is involved in some current and recent lawsuits. And so, I'm not making any judgments whatsoever. Um, but I do think that that's a potential risk
081that we need to consider. and also that we there's no work being done. There's nothing happening. So, we need to see something. >> Um I wish I could have just also told him if we could have seen the project completed. I mean, I would have >> I remember from the fall meeting in 2024, they were to break ground that Christmas break >> and then all projects were to be completed in 2025. And so I don't >> and in his paperwork it says in 2025 that the board unanimous unanimously voted yes. So when I was talking to Mr. Wmouth he was like it wasn't in 25. So even that paperwork that he's going to put for for a grant is not accurate. >> So [clears throat] >> did you have a comment missed offer? >> So
082bear you have to come to the >> you need to come here. new system doesn't pick up the audio. >> So, a lot of things happened when we started this solar early project. There was an election and at first the department of energy cancelled all of the guaranteed energy program federal loans to people like Sun lobby. Everybody's have to go in, have to lobby, get them to readjust, get them to, you know, still guarantee those loans. Politics, politics, politics. They've moved the goal post like three times. Meanwhile, and I don't know if any of you have had solar fl on your property. Okay, I have to just 17 months or 16 mil solar panels just to get it through PNM's process. So, what they what these folks do is they engineer the panels and how
083they're going to connect to the grid. Then they submit that to PNM. PNM starts looking at the design. Soon as they see something they don't like, stop it and send it all the way back to the beginning, re-engineer it, send it back through six weeks and they keep going down. Okay, that's okay now. Then they go down to the next one and go, "Oh, we don't like this. Back to the beginning again." and there was there's like 33 of them. So that's why it's taken so long. I have a preconstruction meeting tomorrow and we're going to start on three on Monday. >> Thank you. >> At the fieldhouse and at the busy yard and at the concession stand at the northwest corner of the city. >> Well, thank you for that clarification, Babson. and I
084did provide them with the update. But again, I I I you know, again, to the point of right, we'll get these things done, we'll get them finished, and then if there's additional grants that we could hook up in the future, right, uh for modernization, I think we could look at those. But I think there's some some wisdom, again, the factors that Miss Stafford described. Um but I think there's some wisdom in in, you know, kind of putting a pause to get things in place and then go forward and then go forward with with a a possible additional project from there. >> Thank you. Thank you, B. >> Thank you. >> Is there any motion in relation to this topic? [clears throat] Having heard no motion, the board will not take any action on this item.
085On to C. Consideration to approve quote number 23118-00 for radio systems upgrade from advanced communications and electronics in the amount of 69 9h 697,000 sorry long day $561.97 Mr. Hasso and Mr. Via >> Madam President as Mr. Hasso and Mr. are coming up. This is just a continuation of uh some safety um upgrades uh in our district. Uh this will bring us our our digital radio systems into uh um connectivity and and and and modern functioning, therefore increasing uh communication with our our between campuses, more flexibility, our buses, with local law enforcement. So Mr. Hasso, anything you'd like to add regarding this or or Mr. Madam President, congratulations on the chief >> board and superintendent. Uh so yes, um uh we've been looking at this for a while. Uh I have with me also Mr.
086Michael Be from Advanced Communications and I'm going to let him speak in just a little bit in case you have any questions. But as we move forward with our safety and trying to do the improvements, uh one of the the areas that we've been struggling in is communications. Uh a couple of years ago we added a lot more radios to the the district. Uh we were able to capture that grant and get that money. Jorge had a AU had helped us do that. And so what we found is we're inundated with a lot of uh areas that we've added communications just for safety and security sake. But that meant that we have a lot more uh people talking on the radio. So there's a lot more uh chatter going on. And so it's gotten a
087little bit difficult. As we started looking at, okay, what can we do to improve this? We we talked about adding more channels. We're we're on an analog system right now. Um and then we decided, okay, we're going to go out and and luckily Mr. Au had worked with Mr. Via before, so he [clears throat] was able to bring him into the picture for us. And in talking to him and working with his company, we've been able to come up with what you're seeing now. Uh again, working with transportation because as you know, we run the [snorts] buses back and forth to the port. Uh so in some areas we actually lose the ability to have that communication. But um and then one of the buses that goes up to the Ubus uh he's so remote,
088it's so remote up there that he didn't have any. So we've worked with with Mr. Via. We're we're working through all that and we think we have a system that's going to just absolutely help the district. On top of that, when central dispatch moves into their new facility, they will be going to a digital system and now we will be able to add they will be able to add demi public schools to every single council console that their operators are working out of. So again, just one advantage after another. With that, I'll let Mr. Via come up and and speak a little bit about what he's helping us do. Uh, Madam President, members of the board, uh, Superintendent W. Michael Vio with Advanced Communications. Um, we've been working with Mr. Hasso, Mr. Au, and the
089transportation department for a little over a year now to discuss a new radio system for Denver public schools. Um, they brought with us to us uh, some significant challenges in terms of coverage of your district, uh, not having communications in portions in your districts. Um, also the lack of communication or ability to contact um, Columbus Elementary and uh, some issues regarding transportation. Uh, so we've designed for uh, the school district is a brand new uh, digital radio system. Um, it's it's key to um, when we switch from analog TV to digital TV overnight. Um, We are doing [clears throat] the same to your current radio system. So we're bringing in new technology, more advanced technology to ensure that there's proper communication and safety amongst the district. So with that, I can stand for any questions
090that that you all have. >> If this is approved, what's what kind of time frame for implementation? >> Time frame for implementation. Um, President uh Rosasco, uh, initially we have to do the, uh, license application with the Federal Communications Commission. That will happen relatively quickly within the next couple weeks. Um, then from there we move into the uh, equipment procurement which takes about six to seven weeks. Um major milestones for the project would be to uh install brand new radios in the buses during the two week spring break. Um so a major milestone that that we hope to accomplish that way we're not interrupting your operations is um is that uh continuing on for the project um would take probably an approximately uh six months. Uh there's a lot of infrastructure that has to go
091up. Uh agreements with the county that we've got to um initiate and amend uh testing and then there's going to be uh ongoing training [clears throat] um testing of the system. >> Okay. And so it won't go live. So we'll have the existing radios until that time and then you flip a switch and go live and Okay. >> So I I had a question on the equipment. So the equipment that we currently have, what's going to happen to is that equipment able to roll over or are you going to have to get complete new equipment for for people's personal radio? >> Madam President, member bias. Uh so the old equipment can be returned back to the district. Um it is in some instances over 15 years old. Um the particular equipment is >> can be
092donated to the museum. [laughter] We use this at one time. >> Essentially, >> It's outdated and I'm sure Mr. would adise that it's probably >> We'll get that on one of Mr. Glicker's list. >> [laughter] >> It'll probably come up for disposal later, but no, we're proposing all brand new equipment uh to replace existing. >> Some of our old radios that we purchased, the the hundred that we purchased a couple years ago were purchased digital. So, they had that option. So, they would be able to be programmed and we could actually utilize them if we needed. So there would be some that you could actually connect. >> The vast majority of the equipment is is beyond useful. >> Okay. >> Thank you. >> And this is for the entire fleet. So all the buses would
093be >> I would hope so for that price. [laughter] >> Any other questions or discussion by the board? I'll [clears throat] make a motion that we approve the quote from um Advanced Communications Electronics in the amount of 6,000 or I'm sorry 697,000. >> You have to say it really slow. >> 561.97. I'll second them. >> Mr. Croll. >> Yes, ma'am. Mrs. Johnson, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Mr. Croll. Yes. >> Thank you, sir. >> Mr. Hasso, I think you're still on the hook. Um on to >> watching >> consideration to approve quote number for weapons, metal detection systems and equipment from CIA USA in the amount of 134,495 Mr. Hasso and Mr. B. >> And while Benny gets to share again
094this is some of the equipment we've already demoed uh for a couple I think you attended. So this is just approving us to make the purchase >> and and again just giving you repeating the history that we reported last time that President Biden superintendent uh we attended the the [clears throat] NASRO conference in Grapevine and were able to actually see these operational and um the ease of use and again you got to see them here uh is just going to fit everything that we had planned to do with them especially at the high school. And then again, having those wands uh that detect the different thicknesses of metal. So when we're looking for vapes, we know we're detecting a vape is is going to be so critical to us. So So yeah, it's great. And
095uh I appreciate the the board, you know, considering it >> and elected to hopefully let us >> I just got one comment to say. I think it's a great idea, Mr. Hustle. We've always pushed the district safety in the forefront and so the only thing I say is we bought some at the high school. The only thing I have to say is just make sure we use them because we them other ones I could every time I went to the high school they were just there. So that that's the only thing make sure we >> policy now in place we can actually those things >> I really I want to make sure yes madam madam president member croll uh yes thank you to your point that they have been there technically needed a policy first
096>> to use them though the two Garrett systems that are have been hanging out at the high school are a different type of system I think once this policy goes through there may be a space or place uh to use those I think a big difference these Open Gate are very transportable, movable. The Garretts aren't, but the policy covers our ability to use both. So, I think we we may have an ability to to use those uh somewhere that previous purchase >> 100%. >> Mr. Hustel, how many how many uh sets or wands does this cover and and where are you intending to use them? >> We purchased five. >> Okay. >> Five sets. Uh two for sure were going to the high school because we have two different entrances that we access on a
097daily basis on a regular basis I should say and then we were looking at one for Red Mountain uh one for early college and I thought we talked about one for getting intermediate and then the same with the wands. We were going to distribute the wands. Um what did we purchase seven? I think we purchased seven >> like five. So the the bulk of them >> five >> both of them are going to high school >> and then Red Mountain definitely needed um that's where we see the most vapes being collected is at Red Mountain. So staff needs the ability to to detect those because the kids the kids are getting a little bit smarter about where they hide them. >> And so since we can't do onhand personal searches, we we have to be
098able to at least detect the vapes and know that they're And then if this were approved, how soon would we be looking at implementation? >> They're waiting to ship the second the um the second that he sent me the quote, he already had the equipment ready to go. So it's just a matter of >> and and President Crumbly relative to time of implementation. So um we'll get these ordered in then, uh they have agreed to come down and support and do training. Okay, we're kind of at the middle of the year. Kind of weird timing. Think if we can get all this in and get some information out, I think we could see a good full effective implementation at the start of next year, but possibly some pilot, right? Some pilot implementation because we have
099this policy. If we put them up, we don't have to use them every day, right? If we want to say, hey, we let let the community know here's our new search policy. These things may be present. We're just going to try this on a Monday to kind of to kind of see how it goes. Um, and test that out. So, by the time we get the start of next year, we go, you know what? we need an additional one at Red Mountain or an additional one here, we have an opportunity to to purchase those. So, um, just because we order these, as long as our policies in place, they don't have to be up every day, we can sort of pilot that and and work out. >> One thing that he brought to us also
100was best practices. Yes. So he was talking to us about what everybody else is doing around the country and what's [snorts] worked and been really uh uh efficient and and successful and uh so that's the other part of it the education piece telling us what's worked for a lot of other districts. >> And is that training piece part of this cost? >> Yes. There's there's no additional costs to this system is what I loved about it because the other system that we were looking at. Um I won't say the name, but um there was a a $20,000 every year we had to renew that lensure and and updates and and it was just uh yeah, it wasn't it wasn't user friendly. Uh it was bulky. it was going to get set in one location and
101that was the only location we're going to be able to use it in. These are so portable. Uh the one thing that he did tell us at this last training, they just recently went from a 10-hour battery on a full charge to a 20our battery full charge. So, if we're using them out on the fields, whether it's baseball, football, if we graduation, uh they're going to last the length of time that we need them to. Any other questions or discussion by the board? >> I make a motion. >> Yeah. I make a motion to approve quote number 073268 for weapons, metal detection system, and equipment from CIA USA in the amount of $134,495. >> I'll second that. >> Mr. C. >> Yes, ma'am. >> Mrs. Johnson. >> Yes. Mrs. PZ, >> yes. >> Mr. Rosco,
102>> yes. >> Mrs. Crumbley, >> yes. >> Mr. Cole, yes. Thank you. >> Thank you, Mr. >> On to E. >> Consideration to approve a resolution authorizing the disposal of technology items through public auction. Mr. Superintendent, members of the board, public, you have before you a list of 182 technology items that we're requesting approval to dispose of via a public auction. The vast bulk of these items are not required to be tagged per district policy or New Mexico law, but we tag them anyway because they're computers. We want to make sure we know where they are and just the sheer volume of computer we have in the district makes sense. But nevertheless, we do like to get your approval to dispose of them. There are nine items on the list that are exceptions. Uh by
103exceptions, I mean most of these items are from between 2011 and 2018. All of them are under $1,000, but there are nine that are over a thousand. Of those nine, three of them are some physical servers that we got in 2016 2017. We've really moved away from physical servers. we have a lot of virtual servers instead and we just don't need as many physical servers at school sites and they're pretty obsolete. There are also a couple of laptops in that list but they are by and large broken or old. We did find a couple of things in that list of nine that are more recent of one of them is a broken laptop that is beyond repair of warranty. Another is a device that was part of the camera system that when we evaluated it
104we found that it was fine. So we were pulling it from the list and we are not selling it. We're putting it back on our shelf in case it can be used somewhere. With that, I stand for any questions. >> Any questions by the board? >> Not. I'll entertain a motion. >> Uh, I'll make a motion to approve the resolution authorizing the disposal of techn technology items through public auction. I'll second that. >> Mr. Cole, >> yes, ma'am. >> Mrs. Johnson, >> yes. >> Mrs. PZ, >> yes. >> Mr. Roco, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Cole, yes. Thank you so much. >> Thank you. [laughter] >> On to F. Consideration to approve proposal from ASSE Construction LLC for $217,11726 cents for restroom renovations at Demi High School Auditorium. Miss Stafer. >>
105And while Miss Stafer is uh preparing here, uh this has been kind of a project been in the works. This was some uh uh money that we uh received from uh a special uh appropriation from the p the ped a special appropriation from the the legislature to pay for part of this. In addition uh uh last summer the prior superintendent did ask the the uh ped to allow us to use some operational money to uh complete this project. So basically this is uh money for this is money that is kind of specially put aside for this project. I just want to let you know that Miss >> Yes, President Cley, Vice President Rosco, members of board and superintendent, >> you have presented to you quote to renovate the restrooms which were built in 1972 in
106the auditorium to ADA modern ADA standards. The restrooms have already been abated and that abatement uh took out all of the all of the wall tile, a lot of the sheetrock in the ceilings. And so we'll be replacing uh bathroom accessories, fixtures, modern faucets, etc. So, I'm asking to recommend ASC Construction to perform the work for $217,117. >> And and just a super quick clarification before you consider your motion. U M Johnson asbestous abatement if uh is what happens with uh these projects in older buildings. You first have to abate the asbestos which is a whole thing and then you can pursue construction. Just for clarification, >> I actually wrote it to the side. >> Okay. just as clarification. Okay. U president, [snorts] >> sorry. Thank you. >> Any questions or discussion by the board?
107>> No, I just I would want to uh thank Senator Ramos. That's how we were able to get this and really appreciate him helping us out in this situation. We really appreciate it. >> Awesome. >> Any other comment? Make a motion to approve the proposal from ASE Construction LLC for $217,11726 for renovations at De High School. >> I'll second that. >> Mr. Fox, >> yes, ma'am. Mrs. Johnson, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Cromley, >> yes. >> Mr. Croll, yes. >> Thank you. back >> on to consideration to adopt amendments to policies I6800, IKAB report cards, progress reports, and I6900, Ika, parent conferences with the first read held last month, December 18th. Mr. Wyman, >> while Mr. Ryman's making his way up. Just uh these were some
108slight modifications that we made uh to again ensure we're notifying parents uh about um uh about their kids literacy needs, but making sure we were doing it in a timeline that was uh uh that was sensible. So um that met the district's needs and did tire hands. Uh Mr. Wyman, anything additional you want to add unless there's clarifications? Madam President, member of the board, Superintendent, these are just some proposed updates to these two different policies as we discussed last month. Uh the the state did uh remove these requirements several years ago. So, we'd like to continue to voluntary comply with that, but we would like to to bring that into kind of date with the state's expectation for literacy assessment uh specifically targeting grades K2 as well as shifting to a parental choice uh for
109the conference as opposed to kind of mandated conferences for students. Any questions or comments? >> Is there a motion on the table? >> I'll make a motion for consideration to adopt amendments to policies I six 680. Numbers are a little hard. and uh IKAB report cards, progress reports, and I6900. >> I'm sorry. Go ahead. I'll second that. >> Mr. C. >> Yes, ma'am. >> Mrs. Johnson, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Croll, yes. >> Been out of practice for a little while. [snorts] [laughter] Oh, the numbers are hard. Like on to H. Consideration to approve a resolution authorizing the removal of a district vehicle from the asset inventory 2024 Chevy Suburban declared a total loss following a crash and insurance settlement. >>
110Mr. Mr. Chair, >> Madame President, members of the board, Superintendent W, I would like to say I love that I am next. Uh the superintendent and I got into a debate on how the policy should be listed. Um you would have thought we didn't like each other with how hysterical we got. [laughter] So now the debate continues. But this item, item H, is to approve the resolution to remove a district vehicle from the asset inventory. Um I believe it was early November when we had some employees up in Albuquerque for a training. a person ran the red light, hit hit our vehicle. It was deemed a total loss by the insurance and we should be getting back around 55,000 to replace that vehicle. Uh we did have uh a couple employees get checked out by
111the EMTs. One went to the hospital. I won't uh violate their rights. If they want to say that they were involved, they're here. They can tell you they were okay. Um but other than that, we ask that you approve this resolution. Thank you, Mr. Turner. Any discussion or questions by the board? >> The car is getting replaced right away, huh? >> Yes. >> Okay. >> Madam President, members of the board, for the live stream, the answer was yes. [laughter] >> Is there a motion on the table? I'll make a motion to consider to approve the resolution authorizing the removal of a district vehicle from the asset inventory 2024 Chevy Suburban. >> I'll second. >> Mr. C. >> Yes, ma'am. Mrs. Johnson, >> yes. >> Mrs. PZ, >> yes. >> Mr. Orosco, >> yes, sir. >>
112Mrs. Crumbley? >> Yes. >> Mr. Croll? Yes. >> Okay. On to I. Consideration to approve third amendment to fleet service contract with Mnt Buses Incorporated specifically to amend bus rental fees with the contractor Mona. >> Um good evening superintendent W President congratulations and members of the floor. I also have here with me I made sure but I'm here this evening to request your approval of the third amendment to the fleet service contract with buses incorporated specifically uh regarding to amend the bus rental fees with the contractor. So Mnt recently received one new bus I believe it was in November they had received two they received another one. This is listed in appendix A part one. Appendix A also shows the current bus and the new one that will be replaced which is Appendix A outlines
113the updated rental fees for each of for this bus uh $35,051. It's based on the 2025 New Mexico uh peed and admirization chart. And on appendix B, the rental fee increase also aligns with the total estimated budget which 1,522,3880. Um, with that, I'm happy to answer any questions. Is there any questions? Nope. If not, I'll entertain a motion. I'll make a motion to approve the third amendment of the fleet service contract with Mnt Bus Incorporated, specifically to amend bus rental fees with the contractor. >> I'll second that. >> Mr. Croll? >> Yes, ma'am. >> Mrs. Johnson? >> Yes. >> Mrs. PZ? >> Yes. >> Mr. Rosco? >> Yes. >> Mrs. [clears throat] Crumbley? >> Yes. >> Mr. Croll? Yes. >> Thank you. Thank you. >> Thank you. >> Okay. >> On to J. Consideration to
114adopt academic calendar for the 2026 2027 school year. >> Thank you. >> You don't have anything? >> Got it up here. >> Yeah. No handout. No handouts for me. >> Is there an extra of this? >> Here. You can have those. >> We need two more. >> Oh, no. Here we can >> you have >> no sorry just >> Okay, Miss Reinhardt. Thank you. >> Madam Secretary, members of the board tonight calendar for the 26 27 school year to reiterate what we talked about last month. We did a ser a survey for all staff, parents, community members to participate in the survey. We took those results and we created two options. option A and option B solely based on responses from stakeholders from those those surveys we have the data from uh overall data for
115the it so overall results calendar option A was 47% [snorts] voted for that for calendar option B 53% of the people that completed The survey answered that, but I wanted to also break it up so you can get a context of who the stakeholders were. So based on parents and students, calendar option A had 55% of the votes. Calendar option B had 45% of the votes. If you look at staff, 40% of the staff wanted option A, 60% of the staff wanted option B. And then if you look at the staff members that are that are in both categories, staff and family, 55% wanted option A and 45% wanted option B. And so we are going to this as team we're here to stand for any questions that you have about either options or the
116process. >> Let me add a just a couple uh clarifying things. So if you go back across to that original one that shows the overall voting. So all all things considered a 5347 split is pretty you know kind of pretty close 50/50 down uh the middle. And so those other two context kind of sites kind of give you context of hey which which groups were preferring which one. One bit of context that's not in here that I will tell you. I have the trenches uh leadership team that's made up of a member of each each student from uh from each secondary school and they you know I showed them the kind of discussed the options today with them and I said hey I'm going to go to meeting tonight uh which uh you know which
117option of these two would you would you um prefer and just FYI right this is about 12 secondary kids they said we prefer option A um and and I want to tell you kind of a little context as one they um two things from the kids, less interruptions, right? We're in school. We're in school. We're going to keep going. And then, uh down here on on May of 2027, uh they were like, "Well, yes, we lessened one week of spring break so we could end before Memorial Day." Both calendars in before Memorial Day, right? The official start of summer. Uh we had had some requests to have a longer summer. That's the place that it happens uh easiest. Um, and they were like, well, and I had a senior there. We have senioritis, uh, right?
118Second semester is going, you know, the sooner we can get out, the better. Um, and I think sometimes a spring will drag on. That becomes kind of the sentiment of of of teachers and kids. So, that's I think the way they kind of preferred that the students preferred that one um because uh again, it's getting out that little bit of week sort of a little bit of a week earlier. So either calendar uh I think can support uh the academic needs and professional development of our of our staff. And so really um uh we're here [snorts] to answer questions, provide clarity um and and go and go from there. Um, >> and we did provide in your packet copies of the surveys that were given before the options were created in case you wanted to
119refresh any of your memories about why you might have developed the calendar in a certain way. So, they're also there for you to look at if you have questions. >> So, the first one, how many people filled that one? Because this shows that this option A versus B, only 451 people filled it out. Is that accurate? >> Totally. >> Yes. >> And that's not a that's actually a that's a pretty >> I think that's a high number. >> That is a decent that is a decent response. I'm like that is a that is a decent response rate. >> It is only it's unfortunate that people don't participate in the surveys as much >> as we'd like. But this is actually a pretty big turnout >> which you'll hear from now once we vote on it.
120Then you'll hear from those people. >> Oh no. I've already been hearing. Yeah, that's I'm like >> that's usually how it goes. >> Yeah. >> The the only suggestion I'm going to make for the next time we do it, and I know it's possible to get a real accurate I'm not saying we have to people can be anonymous, but I know that cuz several people told me that they voted more than once. >> And so that skews the results. >> That that skews the results. and and so if later on we can figure a way to make sure we get some I'm all for anonymous or however they want to do it it's fine but we we need to get accurate results if possible there's got to be a way >> survey monkey there's a
121way where it's like you've already done this survey like if you click on it again from the same like IP address or something >> because I've seen that before >> madam president members of the board again uh um I'm having a little flashback to in my last job when I had to do calendars same feedback Mr. uh and in in duplicates and so >> um I think I I think there's some value as we go through next year and you know budget process is coming up >> uh uh good opportunity to look at at uh survey I want equipment survey software and sometimes right you know a Microsoft Microsoft forms uh you know or Google form can can do that but I think right get what we need I think other surveys to your point
122right we want to make sure we're we're getting sort of um an individual um uh answer. I do want to share one thing that I want to point out and again like I said as a as a as a as a learning services team and either calendar is you know is is is good. I I will always argue that the the less interruptions that you're having the better attendance that you're going to have. Sometimes we have shorter weeks uh in calendar B. You may have some absences, but I get right, you know, we want to spread out a couple of different PD days throughout there. Major differences with B, you'll notice on A, uh, no vacation day on November 11th, which has been traditional here for the Veterans Day programs. I think the Veterans Day
123programs are are excellent, but that was a request from the community. Can you make us a calendar that has Veterans Day off? that is reflected on calendar B. Uh another difference uh uh in February of 2027, calendar A not the individual day off for President's Day. Calendar B does have President's Day off. Again, many school districts throughout the state no longer take off President's Day. A lot of parameters the state has for us to try to squeeze in the days and the hours in a certain amount of uh of time. again with that goal of extending the summer, trying to get off before um uh Memorial Day. And again, the other difference there is on calendar B um the the the uh start date um for everybody is like a couple of day like one
124or two days later. Then we took one of those front-end PD days and put it in uh for a PD day in March. Okay. So, those are the general uh differences. However, I'm gonna um I was having some conversations because after this we're gonna have to kind of real quick. We're gonna have to kind of separately decide about graduation. Um you know, we know graduation at Deming High School is typically always on a Friday and we're evening. We're going to continue to uh you we're obviously going to continue to to do that, but we wanted to get an approval first. One thing I do want to note, if you look on draft A, okay, you'll see uh the Wednesday the 19th is a purple day. It's a half day of students. And then the 20th
125is a staff day, right? That's an opportunity for uh you know um 17th and 18th to do your and and the morning of the 19th to do your finals at your high schools. Then you're off half a day. Teachers do their grades, check out and everybody's kind of done by the end of the day on the 20th with no kids, right? Everybody can kind of then be be off, right? Our goal would be possibly to put graduation on Friday the 21st. That way it's the last thing everybody does, right? we're not having we're not having school then there is some stress uh I was a high school principal to putting the graduation ceremony on having graduation and then coming back to school. Okay, calendar B allows for the same thing. Um however it's a week
126later because of those shifts in the kind of the start date and those extra vacations. If you do choose to go for option B, I'm going to ask to make one little edit here in a conversation that kind of came up and it's very easy tied to those last couple of days of school. Okay. Basically, what I would propose so we can make sure that the purple day the 20 the the purple day is the 26th, right? The half day and then the blue day is the 27th, right? So, you're just taking the the purple and blue day, shifting them over once, then we could have DHS graduation on the 28th. So the last week, right, matches in sequence of calendar A, right? So we have school day on T school day on Monday, school
127day on Tuesday, half day Wednesday, um, and staff day on the 27th with possibly graduation on the 28th. How do we do that? We would turn the 16th of April on calendar B into a red vacation day, right? That would push everything back one day. There's a benefit in that if we need an additional inclement weather day for wind, right? And we get to the middle of of April and go, "Man, we've had a lot of wind days, we could mark the 16th as a vacation day or inclement weather day." So, it push us back and give us that last week of alignment that would look the same on both calendars for school day, school day, half day, staff day, graduation on Friday. That's something that kind of came up after we kind of put
128that out um as a consideration we did look at. So, if you go with with with uh option B, I would ask you to include those edits I just described. That's not typically too big of a of a deal. So, either one we can go for and that's really up to the board be with those edits. I believe we've mentioned questions we could try to answer. Make a motion. >> Any discussion or comment or I'll entertain a motion. >> Which uh calendar did you say? um has the least amount of in of interruption for instruction. >> The the count a >> Thank you. Yes. >> Yes. >> I'd like to make a motion that we approve uh calendar A. [clears throat] >> Do I have a second? >> I'll second. I can hear what it
129is. >> Approve calendar A. >> Who made the motion? I'm sorry. Mr. Mr. Mr. Cole with the motion. >> Second by Miss P. >> For option A by Miss Pas. >> Yes. Mr. Cole. >> Yes, ma'am. Mrs. Johnson. >> Yes. >> Mrs. PZ. >> Yes. >> Mr. Rosco, >> no. >> Mrs. Kumley, >> yes. >> Mr. Croll, yes. >> Okay. Any board member requests for items or information for the next meeting? There being none, the board will be traveling to Santa Fe from February 4th [snorts] through the 7th of this year to attend the New Mexico School Boards Association legislative conference. The next regular meeting will be held February 19th, 2026 at 5:30 p.m. The meeting will be held at the EMTT Shockley Administration Building, 400 Cody Road. Next and last is to adjour adjourn
130the open meeting to enter into closed executive session. There will be no action in closed executive session. The purpose of the closed executive session is for the board to discuss limited personnel matters as permitted by 10-15-1H2 of the New Mexico Open Meetings Act, specifically the midyear evaluation of the superintendent. Do I have a motion? I'll make that motion. >> I'll second. [clears throat] >> Mr. Cole? >> Yes, ma'am. >> Mrs. Johnson? >> Yes. >> Mrs. PZ? >> Yes. >> Mr. Rosco? >> Yes. >> Mrs. Crumbley? >> Yes. >> Mr.