001Good evening. We'll go ahead and call this meeting to order. This is the regular meeting for Thursday, November 20th at 5:30 p.m. at the Emtt Shock Administration Building. Mr. Croll, can you call roll, please? >> Yes, sir. >> Mrs. Cameron, >> present. >> Mrs. PZ, >> present. >> Mrs. Crumbley, >> present. >> Mr. Rosco, >> present. >> Mr. Cole, present. Okay. On to the pledge of allegiance. To the flag of the United States of America to the stands one nation indivisible with liberty and for salute the flag of the state of Mexico. >> All right. Any changes to the agenda? >> Uh no changes, Mr. President. >> I'll entertain a motion >> that we approve the agenda as presented. >> I'll second. Mr. Cton. >> Yes, sir. >> Mrs. Cannon? >> Yes. >> Mrs. PZ?
002>> Yes. >> Mrs. Crumbley? >> Yes. >> Mr. Rosco? >> Yes. >> Mr. Crowley? Yes. >> Okay. On to reports. Any A Deming Good evening, president members. Um just to quick update on few of the things that are sorry with our local union. Um we began bargaining in October for the 20 year which is started off really great. Um we'll be sending a few representatives to the lobby day legislation lobby day in um January. And then um as a local members and our local would like to thank the schoolboard members who have been making recent uh dissertations about school sites to see all the great and exciting things that we have going on at our school. Any questions? >> No. Thank you for the invitations. We we appreciate that >> and and and thank you
003for the great partnership Mer from you as the president and your membership. It's been great. >> Thank you. going to superintendent reports and updates. >> President Rosco, members of the board, as I like to say at the start of each report, great to be a Wildcat. It's great to be here in Deming, New Mexico, and it's great to see uh um folks joining us here as well. So, um we'll start with our updates here with our recognition uh this month is uh a recognition of some accomplishments at Deming Intermediate School. O want to invite principal Sandival uh and her team up to share this great uh event that took place. You guys are welcome to come in. We got some chairs up here. If not, we can pull some more chairs out. Come on in.
004Go ahead, Miss or however you want to start. >> Okay. Yeah. Good evening, President Superintendent. Thank you so much for having me. I'm Lena. I'm the student council advisor at Demediate along with and we are here to introduce some a few of our student council members that did attend fall conference in Los Cruus and came out victorious with the Southwest Spirit Stick. And so we will allow them to talk about their experience and how they uh won the spirit stick. >> Awesome. Hi, my name is Maya Collins and I'm the vice president of student council. >> Hi, my name is Luke Cole and I am a student council member. >> Hello, my name is Abraham Rodriguez and I am the president of student council. >> Hi, I'm Sophia and I'm a student council member. >>
005Hi, I'm McKenna Clark and I'm the head coordinator. Hi, I'm Jennas and I'm the city council member. >> Hello, I'm Angelius and I'm the secretary. >> We're going to talk about our fall conference experience and how we got to listen to our guest speakers, the workshops we did, and how we got to interact with other schools and how we came up with stories. What we did for our workshops are sunshines and we got to meet a lot of new people and we explained how to make sunshines for our workshop. >> How we won our spirit day committee is our school is most decorative and spiritish school in the southwest district. >> We went against 13 other contestants and we got first place. now get to go to the state. >> We are going to be
006selling chocolates and it would be greatly appreciated if you [clears throat] guys could buy me. [laughter] We'll be selling on December 1. >> Give us a month. They will be representing Demian Intermediate at state conference in February from the I believe it's the 12th through the 14th. And so they're fundraising for us to be able to go to state. So they get to keep the Southwest spirit stick spirit stick for a whole year and so we go back to fall conference and they can either keep it or another school can take it but I think you know what we'll keep it in Demi. >> So that's good. Thank you. Well thank you do I have something like with the board? >> Yes. >> And I think we're on the verge of having a state champion
007here. So, uh, looking forward to hearing more. >> Right. You guys turn around. >> Yes, we're going to we're going to go this. We're going to go this way. Very good. We're going to go this way. >> I think Rosco has something for you. I think >> Oh, she has all >> Let's Kdos, how about we got to step in the front here. >> Let's get some in the tall. >> There we go. I'll stand in the back here. Right. There we go. Here we go. Here we go. >> Here we go. I'm going scroll and I'll be in the back. >> Okay. There we go. >> Little bit forward. Thank >> perfect. Here we go. Now we got it. Now we got it. >> There you go. >> Yes. Hello. Did you guys out
008>> all the work? >> Oh yeah. All right, let's see here. You guys smile. Bobby, I need you to move in just a little. [laughter] There we go. All right, big smiles, guys. Good job. One, two, three. All right. Thank you. Here. Okay. for you. There you go. Good job. >> Good job. Good job. >> Did I get everybody? >> Yes. >> I got one. >> Okay. >> Is two enough? Yeah. Okay. Sorry. >> Okay. Thank you again. Thank you. Great job. Super awesome. Uh our our next update is going to come as a district safety department update and SRO activity update and the use of the new um newly implemented SRO app. We're going to invite Mr. Hustle up to share with us. Good evening, president, board, superintendent, and I also brought uh SRO
009Basala with me tonight. Uh so we have recently purchased a new app. Uh we had purchased the it was called the SRO app and what that was helping us do is track and that's exactly what you have up on the screen right now. The SRO app basically allows our SRO's to go in and they they can log in the activity that they've uh participated in at the different sites and the issues around it. But one of the things that had happened a while back was we had a presentation from Mrs. Croll on Infinite Campus and that was able to track a lot more uh detail on the issues and stuff that are happening with some of our students. And so what they're experiencing, for example, SRO Casala is at DISIS. And then you have uh
010our SRO from the SO from the sheriff's department at intermediate, which is Mrs. Valdez, >> and then Angel BL over at the high school. So what happens a lot of times is we don't have that information getting transferred over on the students that I I don't know how else to put it but our problem childs the ones that continue every year to have issue after issue. And so with Infinite Campus they're able to see it because they're logging in every time something's happening but they don't have access to it. It's one of the things that they had asked for over and over. Can we get access to Infinite Campus? But because of FURPA and all the other issues around that, uh there's too much sensitive information they didn't want them to be privy to. So
011with this new one, the student defender, now they can go in and they can log specifically uh and and it doesn't it does tie into Infinite Campus as far as getting the uh uh information from the student. So, we know who the student are. We know who the contacts are for that student, but each time that they go in and they have an issue with them, now they can document it and it's going to follow the student through their years in uh Deming Public Schools. So, that gives them the opportunity when he turns it over when uh Casada turns it over to uh um Britney, then she's going to be able to go back and see all the history on this. can't alter any of his reports, but she can see the history on it.
012And then she can go in and document the situations that are happening with that student also at the next level, you know, seventh and eth. And then it goes on to also and and uh the same thing. They can go in, they can't alter any of the information coming in from them, but they can actually see what's happening. So, and uh [clears throat] it's a it's a work in progress for the company. uh they're trying to adapt it to everybody's needs. And I'm going to let officer Casala talk about it because he's he's been the one speaking with the individual and I can't think of his name right now that's helping us put that app together so that it actually works better for us. >> Yes. So like uh also was saying that student defender
013is fairly new the program. um they just brought it up to speed a couple months ago because uh they're running into the same issue other SRO's where they weren't uh transferring this information to other SRO's and so they came up with that new program and so that new program does have the students um names their birthdays and then the contact information so we can contact their parent um we don't have like their grades and all that stuff on that program um we are able to upload like uh their uh they have like a behavior plan things like that so you can upload those onto that individual student. Um, so it's pretty cool because we're able to see that stuff if we need it. Um, but Ethan has been working a lot with us and as
014to fixing all the bugs because it does have a little bit of bugs right now. Um, but it is uh it's helpful a lot. Um, this this program that we've been using for the past years, it it works. It it does help us. It's just we the data just gets lost. Like it doesn't get transferred over to Deputy Valdez and then from Valdez it doesn't go to uh Leia unless they unless we put the kids name. Um, if we put the kid's name, then we're able to search that on this data, but if you don't put it, then you practically lose it. So, um, but we're trying. It just it's a lot. If you guys can tell, uh, it's we're busy. Um, and so we're trying to keep up with all the data. It's just
015it's a lot of uh a lot of calls, a lot of uh entering information. And so, I do know we we run into that issue as to we we fall behind a little bit. Um, but we're trying to keep up as best as we can with that. So, >> and then one other thing that I wanted to address because I know this was brought to your attention. Uh there's a delay in some of the reporting that goes to uh JO's office, right? >> Um we met right after we received that information with all three of the SRO's because we wanted to get an update on it also. So, [clears throat] basically, uh they're I don't know how else to put this. They're they're using the so when a student offends and has an issue, they
016have 30 days, right, by state statute to report it to decide whether they're going to go ahead and file charges on this student. So, what the SRO's have been telling me is what we're doing is we're kind of using that to strong arm them strong arm them to stay in school, you know, fly right, stop getting in trouble. And if they do and they go past that 30 days, you and they keep working with them, they don't file the charges on them. So that's the delay that you're seeing or that JPO's office has been seeing and and they actually that day that we've met with them were giving me examples of some of the students that they currently have under watch because uh if the students again if they continue they got to keep their
017grades up, got to fly right again, not get in trouble and not continue the same behavior they've had, they will go ahead and and not file the charges on them. And so that's one of the things that they've been doing rather than file charges right off the bat, you know, and and make the kid even matters and more rebellious. They're trying to work with them and and again, if you need to elaborate on that, please do. But I know that was one of the issues brought to us that you guys wanted us to address with the SRO's and and so they're they're kind of using it to to hold their feet to the fire and make them fly. Right. >> Yeah. See, as was saying, that's that's practically what we do. um we we give
018them that opportunity to unless they've already are frequent fires and they've been already in trouble for for example THC three four times then at that point we're just going to turn it in but if it's a first pass for this kid and he knows he made a mistake or she made a mistake then we use it and we tell him well we're going to keep an eye on your grades and if they're bad or your attendance things like that then we do have them sign the citation uh the the referral to JO so it's it's already a done deal like we it's signed um and so if they mess up whatever we just turn it in at that point so it's not like we're not doing it it's just we're holding off to turn them
019until we see what they're >> but just for clarification on that that's a case by case basis and then >> if it's something that's egregious >> felony level stuff then that's kind of out the window >> for regardless if we have a you know a spike that's very severe even a fight in general we usually turn those in but if it's more of a you know THC for example because we run into those a lot um a lot of the time it's peer pressure it's a lot of times oh my friend gave it to me and we look at their grades or their discipline and they don't have a lot you know it's just you know petty stuff. Um, but if it's severe case, then yeah, we usually just turn them in right away. >>
020Any questions, brother? Comments? >> I I have a question, but it's not about this. It's about the Stop it app for kids to self-report. Has that been put into place? you know, and Andy was working that on that and I Andy has been out this week and I don't know where we're we're at that with that because actually Red Mountain had a had a hit a couple of nights ago from but that didn't come from stop it because that hasn't been implemented yet. It came from the Sandy Hook the say see something say say something app and so we received and I haven't followed up with Bill to see what that was but it was a tip on distribution. So, um, they're still coming in through the see something, say something. We haven't completely gone
021away from the app, but no, stop it has not been implemented yet. I know Andy had been talking to the individual from the state >> that um was going to work with him to to implement it, but I don't know where we're at in that process. >> I I understand it's a free app. It doesn't cost anything with the district. >> But my history um with the Stafford app, it's it's it's very useful. Oh, yeah. >> Kids really do self-report and they are anonymous and so they're more apt to talk about what's going on with their friends and things like that. So, um I appreciate you. >> Yeah. And one of the things that we're looking at is see something, say something, they talk to a a a counselor and they collect all the information.
022It's forwarded to us. What I'm understanding with the Stop it app is it's filtered. Um actually there's administrators that so the counselor can be an administrator and they do they can view it. So it can be it can be the administrator whoever you put on as administrators. So they do have access and they can they can get in there and see just like everybody else like the other. >> So when Andy gets back I'll make sure that um I'll find out exactly where he is in the process. But we were trying to implement that and the um Oh, shoot. What was the other one? The >> the rave panic button. >> Panic button. >> Yes. >> So Andy's been working on both of those. We we've made a lot of progress on the raid rave.
023I don't know where we are with the stop it. >> Well, yeah, you're you're right. We need it. uh because that was the way that we were receiving a lot of tips. Yeah. Uh not just uh on on drugs or distribution or that type of stuff, but also threats of violence. >> And then just kids mental mental behaviors. If they see some another student who is showing suicidal ideations or whatever, they a lot of times kids will report that because they're concerned about their their friend and nobody knows the other child as well as the friend does. And so we I did see a lot of that um where kids help each other. Actually, when we first implemented the see something, say something app, that was most of the tips that we received was students
024that were talking about committing suicide. >> Yes. >> So, yeah, it's it's very useful. So, yeah, we definitely need we need some kind of reporting app. Definitely. >> Thank you. >> Yes, sir. >> Any comments, questions for the board? Okay. Thank you. Thank you. Uh now on to your monthly update on um enrollment. Um I'm going to try to go through this and if I get this wrong, Miss Scroll is going to uh assist me. So um I'm going to loop back to uh we have our overall enrollment. And there we go. We have our overall enrollment on that top bar there. That was kind of from um October. You can see uh over the year we've increased a little bit uh you know seven total students since uh you know in September. However, what
025I wanted to point out today was membership. And so uh membership is uh what we report to the state that is tied to funding. Now again you'll notice that first line where it says district membership uh it's comparing last year to this year. 40th day is in October. And you'll see in that second column where it says 4,695. That's different membership than our enrollment which is was around 4 uh 4,848. So membership doesn't include all the students in our enrollment. It basically the big chunks that are excluded are your your regular ed 3y and 4y prek because that's not a ped uh thing. Um there are some uh special education students that are through AM4Y that are included membership and there are a sliver of other sped kits that aren't included in membership but I
026want to point out membership because that is tied to funding and so since compared to last year our membership is down 55 students okay now again they don't use the official number for calculation for next year's funding until the average of the 80th and 120th so in December will be the 80th day in February will be the 120th day. Those numbers will be a those membership numbers will be averaged together and that will be um the basis of our funding for next school year. Okay. Now, I don't want to get too far in the weeds, but every year the PED sets a unit value, right? And so, um a kid may have a unit value of one, but depending on their grade level and program, they might have a value of 1.2, 1.5, depending on
027need, could be up to 2.0. So what I want to illustrate with you at a bare minimum, right? If we were to lose 55 students in membership at just a 1.0 of the unit value and if the unit value were to stay the same next year, unit value this year is uh $6,81.35. Joe said, "Make sure you say the 35 cents, Nick. It's important." Um, if it was just one per student or one one one unit per student, that would be a reduction in our operational budget of approximately $375,000 at the base. Okay? So, we always want to keep an eye on our membership uh as we go through the year because that drives decisions we have to make in budget. So, this is the reason why I want to make sure every month you
028all are informed of where we are with enrollment because, you know, there will be an impact and we'll have good numbers. We have great, you know, great data collection here in Demi to make our decisions about, you know, staffing and all those things going into next year. So, I want to show that membership situation for uh prek12. Um, >> can you >> Yes, ma'am. >> Say the number again. >> The the membership number miss or or the or the unit value number or the amount total amount. The total amount if this was to be the case would be about $375,000 difference if there was a drop in 55 members at minimum. But we do have the next slide, Mr. Turner, please. >> Uh, this next slide is kinder. Remember I tell you that uh, you
029know, we want to keep a close eye on our kinder numbers throughout the district. So again, um, our our change from September to October with our Kinder enrollment was down three. Um, however, if you look at our membership in Kinder, it's a little positive sign there, right? Last year, our Kinder membership was um, 343. kinder membership is up 361. So, we'll take the plus 18 of kinders. Um, whenever you're trying to think about long-term projections, how many kids are leaving your district, how many kids are are are coming in. Um, so we'll just continue to keep an eye on that and keep you all um informed regarding our um our you know, our enrollment trends going forward. Any clarifying questions on uh enrollment or any additional information that we couldn't find for you? Uh, next
030slide, Mr. Turner. Again, here's your here's uh the monthly HR update. We'll have our our tabs on on the bottom. Uh, if we uh kind of see by school there and Charles, if you'll scroll to the bottom of our vacancies. So, we can see on the right. So, we have 21 positions uh open total. I think column J is which one's I think K is our teacher vacancies. So the column K is teachers. Of those 21 uh uh 14 uh are teachers and then um seven of those uh are sped related. If you go back to October really quick, Charles, so we can see on the bottom uh again we're you know the same situation here, right? We're we were at 14 uh teacher vacancies and um seven were sped. Okay. So, you know, I
031know HR is doing a great job trying to reach out there and get those filled and they'll sort of they'll sort of come and go, but again, all things considered, a a pretty decent job in in trying to keep up with that. Any clarifying questions or additional information you'd like about um HR information? >> Any additional from the board? >> Okay. Thank you. And then I I I want to start including for you all every month a little superintendent activity updates um in in addition for the community to be aware as well. Um so I think number one uh I wrote some other things down here but I think the most significant thing I want to I want to share is is thank you to the uh our community for another successful bond um election.
032Um that's definitely a platform. Uh this this community continues uh to invest, you know, with our capital money, whether it be a uh the bond or a 2 mill levy. Uh you know, great capital investments, right? We look at the the beautiful schools that we've built in this community and and having this money allows us to um maintain them, right? And then go forward making decisions what we need to remodel or or or redo. And so, um, we're going to continue to spend that money money wisely and, um, as we, as we have, um, additional projects finished, we'll try to share that. And if we have additional needs, we'll share that with you as well. Um, other some quick updates of of some things I've been doing. I'm I'm going to share, right? Uh, I
033I'm only used to one turkey day in my previous job for many years. Uh, I got to enjoy three turkey days here in Deming. So, I like that. three Thursdays of Turkey and and I got to go visit lots of campuses and and it was great to see all the parents. It was great to see all the kids. Um and you know, I want to really thank uh the student nutrition staff. It is a herculean task to do that and you know um thanks Miss Jones for her leadership on that because uh uh you know uh it's a great time and and everything's delicious. So so thank you uh for that. I got to attend the National Technical Honor Society induction last night at DHS. always get to attend a Rotary meeting uh with our
034with some of our community leaders and and see our our early college and and DHS kids present. I've made several pack meetings over the last month and and and hearing from that perspective from parents has been great. Um couple of other reminders, right? If you ever see on Facebook sort of with the superintendent that is just uh I kind of announce those when I'm available. So if you're a community member and if you have any questions, just feel free to pop in. As a parent, I'm willing to have any kind of conversation about the school district you'd like to have. Right? It's not really a meeting per se where I'm presenting stuff. It's really opportunity for me to um uh to listen. And then of course, a more traditional meeting that we have is the
035connect with the superintendent. We'll have our next one of those in December and we'll publish that announcement um as well. And before I wrap up um uh I also want to let you know I've been conducting uh principal evaluations uh the last month. I've been getting to visit classrooms, been leaving a little feedback form to the teachers and there's a little QR code there that they can scan if they choose to uh respond. They can tell uh me as a superintendent uh on that QR code what what's one way DPS has supported you as an employee or teacher and what is one way that we could support you better. So, as I visit classrooms, I'm trying to leave those um as well. And then uh my sort of last um activity is more of an
036announcement. I want to welcome our assistant director of transportation Oscar Sosa who I think a lot of people in town uh know he's been around for a while uh retired former New Mexico State Policeman brings great experience in the commercial motor vehicle division um to our department and so I want to welcome Oscar and if you hadn't seen Oscar and then lastly um I want to thank AJ from from technology I know we had a tech issue with our screens last time AJ swooped in and got that uh got that fixed for us. But uh Mr. President, that concludes my reports. >> All right. Public comment. There was none. Correct. Mr. T. On to consent agenda. I have no no questions. I'll entertain a motion. >> I move that we approve the consent agenda as
037listed on our as listed. I'll >> second. Mr. Crow. Yes, sir. Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mrs. Tony, >> yes. >> Mr. Rosco, >> yes. >> Mr. Floyd, yes. >> All right. On to discussion items. District warehouse project. Mr. Barte. >> Well, Mr. Dwarte is uh coming up to share information on his memo. I just want to give a little context uh to the board. What Mr. uh Dwartth is going to be speaking about was actually a warehouse uh uh warehouse building edition that was um approved by the board in October of 2022. Okay, that project, you know, has long since been uh completed. The the total cost of that warehouse building addition was $122,000. Uh then, however, Mr. worthy is going to share in the memo. Um just some
038needs that we have uh to uh I want to say bring it up to code. I'll let Mr. talk about that. And the cost of this these design services is going to be $27,000. That is something I can approve as a superintendent myself. However, because it was a project you all approved in the past, uh we want to make sure you were aware that we were going to be making these upgrades and why. So, Mr. Dwarte, if you want to share a little bit from your um from the memo that you that you wrote and I think Charles is going to bring that up for us. >> Rosco, members of the board, superintendent welcome. So, his warehouse has uh it's been taking a while to get put up. It it finally got completed. Um, I
039think with with all the the upper directors and and leadership retiring and moving on, I think it kind of got just, you know, forgotten a little bit. So, I moved in as the new director. I need this warehouse. Um, started moving some stuff around. had an inspection from a state fire marshal who asked me for certain things and uh one of them being like an electrical permit uh some renovations inside the building. Um there's none. So So here we stand and I need this building. We need to bring it up to date here to let you guys know the information. Uh you guys any questions for me? Um any idea how we got to this point? I know that there's been some people leaving and things like that, but um typically most of these most
040of the stuff's not paid out until the project's done. So, >> well, the actual warehouse is completed. Um >> it's just all it was. It's just warehouse. That's Yeah, >> this is where we we stand now. I I I think the the little clarity I can provide and I think it's a good lesson going forward. Um I think you know as you know facilities and construction and and um it you know very likely upfront um you know we we are always better in front consulting with uh you know architecture and full design professionals to make sure um they you know can we check all the boxes. Um it seems like maybe not all the appropriate boxes need to be that were checked on the front end were checked off and so we want to make
041sure we have we're you know uh a AKS yes AKS Miles uh we use Miles a lot here in town and so he can come give us a a full summary of what we need to be in compliance and then what I've talked with the construction team um and the maintenance team as we go forward with any kind of project that's going to be a building right we need to invest you know in the professional services to make sure um we're in the right direction in the in in the first place. Um, and so I think that's kind of what >> I think it's just, you know, something with with all the movement happening that kind of just got un, you know, left unsaid or unspoken. And well, I'm just here to pick up on
042that and complete this. >> But you got um pictures of, you know, the foundation and everything else, right? So we don't Okay. I do have permits from from all that. Um the actual construction of the building, all that is, you know, squared away. I just need these other items to continue. >> Any other questions, comments, by the way? >> Okay. So, this is just just a discussion item. >> Yes, sir. No action required. >> All right. >> Thank you, sir. >> Thank you. >> Appreciate it. On to item B, discussion item, the Alice training presentation. Lieutenant Robert Chavez from the police department. Police department's here. Um, this Charles is having some technical difficulties. >> I'll let Lieutenant Chavez explain this further, but the Alice training is another form of training that's utilized starting to grow
043nationwide. Um, and it's another form of uh training that's utilized during uh mass incidences, I guess, is is how to put it. I'm sure you can probably explain it better. Um, Lieutenant Chavez is certified in this. Um, there's very few instructors throughout the the the country. We're fortunate enough to have an instructor here uh within our community. So, I invited him to uh explain this Alice training and what it can can bring to the district and then I'll leave it open for discussion for the the board. >> Uh first off, good afternoon. Sorry, I was late. I was chief behavior so another guy. So, um so just go further with this. Um Alice, I've been I've been teaching active shooter to law enforcement including New Mexico State Police, New Mexico border patrol, borch control team,
044local sheriff's office security and some of our jail staff as well. So I've been doing that since 2010. Alice, which is um on [clears throat] the civilian side towards for teachers. Um also have a contract right now with Mexico DOT as well. final refunding classes for New Mexico DOT and um I said I talked with Mr. school before in the past about this stuff. Our officers are ready to respond. There's an active shooter in schools. Okay. I used to be several years ago until I got promoted. I know the need. It's very important for cuz I have kids in the school district as well. Working in the school district in the past, I felt that teachers were not ready for an incident like this. Another thing about deming is this has happened before in our
045community. So it's not a matter of if if it happened, it's when it happens. Okay. And that's what I asked Mr. Orosto if I can come in and talk a little bit about this and to inform the community and the school staff as well. It's very important to have this training. Albuquerque Public Schools, which the largest schooling district in the state, adopted Alice, this training here. And ever since they ad adopted it, not one single shot has been fired on the camp. You still have kids taking guns to school. I get that. Okay. But not one single shot has been fired because of this training that's implemented and and the >> what does Alice do? So [gasps] what's the the mindset behind it or what's the what what does the training entail? >> So the
046training it's a I can do it in four hours. I do put everybody do scenarios. So it's a 45minut part for presentation as far as like um everybody heard way back in the day run highlight type of deal. So this is Alice is an acronym. So it starts for alert, lock down, inform, counter and evacuate. So this is going out everything. This we even show you guys how to lock down your your classrooms properly. Um we show you how to fight back when it's necessary to fight back when all means are out the door and you have a shooter right outside your door or in your classroom. Um, I got to meet a lot of parents whose kids were killed in [clears throat] school shootings throughout the state or throughout the US. Kind of hard
047to hear their stories when SRO's officers and school staff failed to act. Okay. And um I got to meet to Frank D'Angelus who's a principal at Col when the school shooting happened there in Col. So I got to hear him talk and his reasons on for staying as long as he did was pretty amazing stories. But I feel if we implement this in our school district, it's going to help our students and staff feel safe. As a lieutenant with the Dem Police Department for the past four years, I responded to several incences at our schools where our school staff isn't notifying the proper people. that includes bomb threats, shooting threats, um kids on campus with weapons. Um again, as a parent, I I feel like I need to be aware what's going on. Um I'm
048not here that talk to anybody, but this is just my past experiences. Um again, I spoke in middle school about this a few times and like I said, I feel like our school district is not ready when this happened. Um, I was working the day where the water issue happened and it was mass chaos. That was a water issue. Just imagine that shooting and respond. So that's why I'm here today to see if I'm able to go in into the school district and train your staff on how to how to respond when this incident happened again. >> Uh, uh, Officer Thomas, uh, you know, I want to share a couple things being being new to the community. one uh I can appreciate um the the focus and the investments that have already made been made
049in in security here. I've seen things here that I haven't seen in my experience um elsewhere. I think it's it's positive. Some of these you've been talking about uh the RA panic button, all those other things. I really believe that that the the Alice protocol and training for an aftershooter fits in very well with that. So, um what I'll do is I'll I'll reach out to um you know, everybody knows Benny. We'll get you in touch with Benny U Andy the the the three of us can sit down and really talk about hey in our you know we're going to invest in some weapons detection right so all these things to mitigate and respond um I think the district has taken great steps in that and and I think Alice the Alice protocol would be
050an excellent um portion of that so I'm excited to uh look forward to working with you on that >> thank you sir >> you're welcome >> questions comments by the No, >> thank you, sir. >> Appreciate it. >> Thank you. >> On to legislative uh updates. >> President Roso, members of the board, just want to always keep you up to date on what's going on in the uh pre preession and and legislative topics. Last time we shared with you uh uh I did a little bit of the school superintendent association's priorities. Um Mr. Turner and I are going to share a little bit with you on what the school board association is putting out uh uh to be voted on at the conference here in a couple of weeks. So there's about 13 or 14
051Charles different proposals. We're going to glance at those really quick and then I'll talk to you a little bit about what the legislative education study committee is looking at. that way uh those of you that are able to join us in Santa Fe again are getting a good picture of what some of those big themes regarding education are going to be in the legislature this year. So Charles, I'll let you sort of summarize and point out a couple of things on the the NMSBA resolutions that will be voted on. Not all of these will go through, but the the conference here in a couple weeks, the delegates will vote on um on those. So Charles, I'll let you take it from there. >> Mr. President, members of the board, Superintendent Wolgamoth, uh these resolutions are
052collected by the NMSBA from districts across the state. And what they are is districts telling the NMSBA, "These are some issues, these are some topics that we would like to see support andor action on through the legislature." Um, and then the NMSBA collects them all. They send out, which you guys already received from Mr. Joe Gillian. Um the packet that says NMSBA is asking for the executive committee to support or not support these resolutions. Um I did summarize them in this brief for you. One that I did want to bring attention to is a topic that gets brought up here often is uh repeat offenders or students that are violent. Um, so resolution number three is ask is from HOBS and it's asking for a for stronger penalties for juvenile violence. Um, NMSBA did say
053that they did not want to support this. However, as board members and a district that is a member of NMSBA, you can contact members of the executive committee and you can voice your opinion on which way the the vote should go. Um, other than that, there are 13 of them. they the executive committee will meet on December 4th. I believe it starts at noon in Albuquerque at the embassy suits. Um so that is you know pretty much your deadline for contacting those members. Other than that I do stand for questions and in your packet I did have a uh link to the full resolutions if you wanted to read them in the entirety or you know the shortcut version that I gave. And again, as Charles was saying, right, this is for you to to
054to d, you know, to digest. Charles Charles pointed out kind of a a significant one there. Um, so if you have any feedback either right now or right between now and December 4th, you get that feedback to your, you know, your kind of on the executive committee. If you don't know who that is, we can, you know, Charles can that list and and and contact them. But um nothing here in general as a superintendent that I've reviewed uh seems uh you know unreasonable. However, you know, 13 different things carried through the legislature is not going to occur in a a 30-day um session. So, we just want to make sure you aware of that. Any clarifying questions on that or actions you need from Charles and I relative to supporting you on these? >> Mr.
055W. Um I'm shooting from the hip here, guys. I'm sorry. So resolution nine, Mr. W pointed out to our administrators earlier this week that the there is talk about proposing and through legis through legislation an 8020 coverage for our insurance. You all voted to give our employees that already. Um but some of that that filler there is from our operations. So, should resolution 9 get pushed through and signed by the governor, that would free up operational costs that would then add resources for instruction and other things throughout the district. >> And I think that's a great segue, Charles, and I think you do this on purpose. You scroll down to the LEC uh proposals. Um, so each year, right, you know, you get legislative proposals from the executive branch, that's the NMPED. You get proposals
056from the legislators themselves, right? This is the legislative education study committee. you can really start seeing what the priorities are for the session. Okay. And so just a you know a couple of of things here. One of the things it's important to point out we sort of talked about from the superintendent association there was all that kind of stuff about superintendent tenure. Uh the current law is uh you know there are regulations board members have to follow. Typically, if there is uh misconduct or violation of law by a school board, the secretary of education can only remove the whole board, right? Even if it may be an issue or misconduct by one board uh board member. What this proposal from the LC is kind of saying, hey, to modify the law to allow um throughout
057the state if there are individual board members who are really in violation of statute and law, right? Instead of being a consequence for the whole board, right? uh that the secretary of ed can can remove one board member, right? So, you know, that's a proposal going through. So, it's Charles Segue that he was saying there, right? Uh increasing to the 8020 split. Uh we're already doing that here in Deming. Um uh that's been a hot topic. Uh making sure that the attendance for success act is modified to not penalize kids with several conditions. Uh there are teacher residency and teacher prep programs that they've been that they've been piloting here. We recognize having qualified teachers in our classrooms that are wellprepared is a priority. The legislative education study committee is saying the same thing. Um
058the uh the um uh comprehensive approach to math instruction uh we've already had a conversation last week about literacy and math. We can see that a comprehensive approach to approach to math instruction statewide um is also um a priority. Um, again, I'll this one here talks about um how you respond to student behavior relative to um um restraint and seclusion and timeouts. They're really talking here about making sure if those things have to be used that they are super well supervised, right? That they needs to be in the line of sight of somebody else and they're reported. I think we have one or two more here, Charles. Um and then of course literacy, right? Making sure we expand structure literacy. And then the office of special education. This is a little bit of an important
059one. Um, right now the office of the special education uh lies within the creation of the governor. So the governor can create this office of special ed and then sort of uncre it if it's a new governor. And so what they want to do is um codify the office of special education as a permanent portion of the public education department. I guess you you you would suppose that the public education department already has a full office of special education. um I it's more of a a smaller department. Uh this would cautify a good structure um in in the in in law under the PED. So just want to keep you all aware of as we get to legislative session. These are the things that are coming up and as we get up to the session
060we'll try to get all these things together for you kind of in in some highle summaries to know what's going on. So again, you may not have questions now, but if you have any questions about those things, uh, please let Charles and I know. Okay. >> Questions, comments by the board. >> Okay. >> All right. >> On to 2024 2025, New Deco Vista's school accountability. Registered your report card. >> Uh, I'm going to share on this and I may have to call on Mr. Wyman to uh make sure I stay uh straight and I do appreciate learning services and Mr. Wyman um constructing this but we wanted to give you a very high level overview today of uh basically what's known as the school report card or of the district report card. Um at the
061end of this uh you can either let us know now or or share with us later additional information you may want and then we can decide if we need to have an additional workshop to go more in depth on some of these topics or if there are specific topics you want more in-depth information. Mr. Wyman and all of us can bring those to you in the next meeting, right? So you guide us on what you want, but we want to give you a high level information um at at this time. So um again, New Mexico Vistas is our um accountability um public facing accountability report here in New Mexico. You think of it as that school report card. It includes more than just uh you know test scores. Um it's also required by the Every
062Student Succeeds Act, which is the uh federal law. So we're required to make this public facing and to um differentiate the schools and uh in a way that shows how we can support them. Next slide please. Um here's you know the way schools are evaluated. So it's academic achievement device proficiency. You've seen those right? Academic growth. Keep going Charles. Uh English learner progress uh school quality and student success. That's really um attendance and science proficiency and college of care readiness. And then of course our high school graduation uh rates. This is how they evaluate. It's all evaluated on a 100 point scale. Um uh DIS is only evaluated on 90 points because they don't have science there, right? Um you'll see on this next slide that the points are are different based on whether you're
063a middle school or secondary school or an elementary school. Um, you know, we we try to evaluate kids that are there for a a full year enrollment, but that varies, right? Different weights are done based on how long a student is there. And of course, right, you know, you want to make sure you test 95% of your kids. Um, if not, uh, you you know, you get a little little ding on your report, but you know, Mr. Wyman and his team do a great job in making sure that everybody is um, included. For your information, these are how the points are distributed. Again, um we don't have any K2 standalone schools. So that middle one is elementary and middle school. The right hand is high school. I think the the the biggest thing I want
064to point out here is that um our you know our elementary and middle schools because they don't have graduation rates because they don't have college and career readiness points. Um their points are tied more to the academic achievement and the growth. Right? So you see there that those those first uh four uh four or five columns for um for elementary are much more heavily weighted than the high schools. And this is true statewide. The other high school points are down there at the bottom in the in the graduation rate and the graduation growth as well as college and career career readiness. Going Charles. So, I think a couple of things to know, right? These are the designations that that schools get and we'll kind of see Deming's results here in a moment. I think it's
065important to understand that uh the PED has a data cycle. So, so this is not a this is not a data this year with a cycle that's going to move move schools statewide, not just here in Demi, but statewide into some of the uh designations uh as Mr. why I mis put ATSI CSI or MRI which I won't go into depth here but we can go in depth further if if you like to know that in a workshop or another meeting um but our data from this year right 2526 our current school year data they'll get reported out next year um you know we have to look at that for our ATSI CSI and MRI designations okay so um just because a school's not in designation this year um doesn't mean it might not be
066next year because it's not a reporting year, a designation year for some of the the data. Um, but there's your designations. And here is kind of the um point totals for dimming the last couple of years and their designation. As you can see, none of the designations have changed because it's not really a major designation year. There would have been a significant problem here. you might have had some of um some of these fall into a TSI, targeted intervention on a specific subgroup. Um but you know, everything was was was good there. So that didn't that didn't that didn't pop up. But you can see in some of our schools there was some change in points and we always want to keep an eye on our schools that have those lower point totals to make
067sure that as a school they don't fall into uh like overall what is CSI designation. Um, and we want to watch those subgroups to make sure they don't fall into TSI or ATSI designations um, next year. Um, Andrew, did I how'd I do? >> You did great. >> Okay, good. Good. Okay. I'll make sure I I got all that. Um, now my question to you all again, give us some feedback now. If you need to sit on it and get back to me, I'll get with Miss Reinhardt and Mr. Wyman. Um, off the top right now, is there anything that you'd like more information on that we can start working on uh in a presentation that kind of struck from that that that brief overview there? Would you like I'd like to know more about
068>> any comments by the board? >> One thing that I'm sorry, go ahead. One thing is it's very hard to to really say what's happening with our schools when we have put it all together and [clears throat] send it out all together. >> Sure. >> And on the other hand, we send it out divided >> and unless we really are uh careful on how we explain this, it can uh >> it can really be negative on us that we're not doing our part. So I think some kind of procedure we need to uh >> to start and say we're going to do this over five years or something >> to see what are we each year needing to do rather than trying to do it next year we're going to get it all done and
069we know that's going to be difficult or I think it would if >> while I was in school it was that teaching it was so that's just one of the things that we need to be uh really think about how we're going to do this and how we're going to present it to the public just for them because our public needs to be I'll be one of those publiclix next year. So, [laughter] >> uh thank you Miss Cameron for that for that feedback. We'll we'll we'll talk about we haven't released we know we h we are required to release this to the public. We're required to publish this. It is the law. Um now h how we communicate that I think I think I could talk with Mr. Wyman and Miss Reinhardt on how we
070do that carefully to give the right context. any other initial thoughts about additional information you'd like to know about? >> I'm curious because >> obviously [clears throat] um Early College is a spotlight school. What are they doing so amazing that they're not doing at the high school? I'm just curious about it. What the difference is? I mean, obviously they have a lot less kids and >> whatnot, but >> yeah, >> I would really like to know what makes them go to 79 versus the high school at 55. >> Mr. Crow, we'll we'll take that as a note and we can bring we can bring back in some fashion uh to the board. You know, I think uh if you look at different different uh performance by different subgroups on different you know elements of the
071report card I think could reveal to us you know some some general strengths and differences and then we could look deeper into their deeper deeper into their their their programming that could really um re reveal some of those things to you. Yes, ma'am. I just had um I don't know if it's a comment but anyway um when it comes to longevity like um Mary Lee was talking about targeted interventions how long does it usually take for if there's an intervention that's targeted to a certain group how how long does it take for that intervention to actually show progress is it over one year two years three years and so are we seeing progress from from LA from the last few years So >> because I've noticed that the numbers have gone up. Yeah. In some
072of the schools. >> Right. And and Mr. Wyman, I'm going to invite you if you want to share anything relative to that, but I'm going to give you one thought and then the next thing is just I mean we're not getting the whole picture here. We're getting >> you correct two years basically. >> Okay. >> What about the other years? >> Mr. I'll let you come share about the other year because >> please please understand this and I think Mr. Wyman will will will hint to this. um the data is always typically one year behind, right? And after the pandemic, the state went through a little bit of difficulty trying to figure out what data they were going to gather and use. Um and so, uh I'll I'll share this in a kind way from
073the ped from year to year, how they've chosen to measure what is what has kind of changed. I will say that 23 24 25 is probably the most recent best apple toapple comparison. If you dip back a little bit into 2122, you might have some oranges going on. But I think it's fair to try to give that information for you. So I don't Andrew if you want to speak about interventions very briefly and if if I've missed anything regarding the data history of data that Mr. Cole is briefed about. >> Mr. President, members of the board, superintendent. So yes, the uh the metrics that the peed has used over the last three years have changed drastically actually from what it was prior to last year. Um I will tell you we shared with you guys
074the the the proficiency rates I want to say last month or the month before. Um so obviously if you look at a five-year trend there you're going to see an increase overall as a district. >> Um with that said the metrics for those have changed as well and the way that uh the blueprints are uh for those assessments have changed. So transparently it is difficult to look back over time and give you um apples to apples as you say we also used to have the >> so basically we only have two years. >> So we used to have an a to report card um and then the the state got rid of that around the time the pandemic happened. They changed the test from we used to have park to tamela and then they changed
075from tama to masa and then they changed the high school to SAT. So if you look back several years ago, we're looking at vastly different vastly different metrics. >> But I think what we can do, Mr. Cole, I think what we can do um and if you'll make note of this, uh Mr. Wyman, >> no because I mean there's a couple I mean obviously early college has done fantastic and has done really well, >> but you know, you hear things like Memorial, oh my god, they went up 11 points. Well, wow, that's amazing. and they did great. >> Um, and BA's always been up there really high. >> It's not like, oh my god, it's the end of the world. What what's going to happen the next what happened before? Why did it take that
076long to go up the 11 points or previously? Why were they so low during that time, >> right? >> So, I mean, it's not like we're doing >> we're doing amazing. We're going up slowly and surely, but it it can't happen overnight. >> Yeah, I I agree, Mr. Cole. I think what we can do and what I'll ask Mr. I wanted to think about and and we can figure out how to get this information back back back to you and the public think some information and again me being newer to town I think is is also an opportunity for me to to get better context. I think what we can do is is let's give you some information on because I think our subgroups have a lot to do with this right uh you know
077subgroup information uh you know eels's students disabilities break that down for you to see those trends and then we can really look at hey are there particular interventions or programs that are going on each school that are impacting those subgroups right because when you look at a subgroup you can see oh boy this subgroup is really struggling or hey this subgroup is doing well in these three schools that's really bumping up the overall achievement and those activities, interventions may not be going on in other schools. And that's a way we can adjust what we do districtwide to make sure our experience for all students is has a standard field district-wide and they be able to track a little more um specifically what is working to do that. But you're right, Mr. Cole. Um uh >>
078we're in the right direction. >> We're going in the right direction. And it's typically always going to be a slow and and and steady. and looking at those subgroups. When we hit a big jump and we look at a subgroup, we figure out is it the subgroup? Was it a a particular cohort of students going through? And so I think those are things as we as we try to get you all more information in in a workshop or elsewhere that we can that we can really dig into that information. What else would you like us to try to find for you? I would like when you talk about the traditional way that we use our data is that really giving us what we need, you know, and break down into uh and also uh just
079making sure where the students started may still not be up at the top but has some so much that we have it that student is then moving on up. Some instead we usually just do it by groups rather than look at the individuals and pick out that away. >> Thank you, Miss Cameron. I'll make sure we work on that as well. Any other feedback on information you'd like us to try to gather for you for a more in-depth look at our our Vista's information? >> You know, I'm wondering if one thing I don't know if this would make any difference or not. uh because I think everyone knows I'm very in favor of the teachers, but uh you know, are we doing it the same? How are we each trying to do a different way?
080And uh I just think we need to to to really look at what what's going what what we're doing right what we see forward and what's not and then work on those things to just like we do in a classroom work on ours what we're doing as well up here even up here. >> Thank you very much. >> And I can tell you even today we had we had meetings two meetings with gray bands. We had our high school meeting where we reviewed PSAT data and we we do break those things down with our principles to the student level. Uh we had a lot of conversations about specific students today K2 as well. Uh we also met with those principles and and assistant principles and coaches. Um and we started that last year and that
081has made I think a big difference and so we're going to continue to grow that practice as well. >> Thank you M. Anything else that you'd like us to look into and again if you if you think of it later you always shoot me an email. We'll be happy to do that for you. Okay. >> I just would add one thing. It's not that we're putting it on the teachers. It's putting all together working together to to make it work. Not just saying here, I mean, you know, myself being in a classroom 39 years, you know. >> Yes, ma'am. >> You you get just really uh run down hearing, you know, oh, look what they did this year. >> Yes, ma'am. >> Thank you, Mr. W. >> Thank you. >> All right. On to district
082quarterly financial report. Mr. Adcock. >> Uh before Mr. Adcock starts, I I want to share with you um you know, we want to make sure for the board and the public, right? We kind of be transparent with our our finances. Now, Mr. Adok and I kind of sat together to talk about what you know, what information may the board like. Um but as you go through this, if you you know, again, either after Mr. A's presentation or you know, you can share it with me later, let us know, is this what you'd like to see, right? Is this you know we did we leave something is this too much is this not enough that way we can calibrate what is important to be to be shared and then going forward right we can prepare it
083in that manner so this is kind of what we prepared and you let us know if it's something uh you know how you want us to shape it uh differently if needed Mr. >> Sure um Mr. President, members of the board, uh superintendent, um there is a a lot of information that was sent to you. Um the full report is what we have to submit to PED with actuals with revenue and expenses, cash reports, all that stuff. Uh the document that was sent to you was over 400 pages. What I'm going to try to do is take the first 14 or so and summarize those for you so that you can have an idea of where we're at with with the visibility. >> Thank you. [laughter] >> No 400 pages, Mr. So you actually >>
084and I want you to listen to the whole thing. >> Why am I sleeping back too? >> You got a crowd. Well, we'll leave you guys to it at the end of this. We'll leave you guys to it. >> You guys can add >> by all means. >> So, uh, what do we have to prevent present or send out to KD and what was given to you is our revenue actuals. What do we do in the first quarter? Our our expenditure actuals, what'll be due in the first quarter on the cash report that's due um it gives they give us a month after the quarter is over with. So our September 30th quarter was over with. We have till October 31st to submit all those to and we submitted those up on the 28th of
085of October this time. So we did meet it within the guidelines. >> What is the 26 though >> says 10 28 2. >> Yep. I'm I'm already in next year. It was submitted 1028 to 25. I apologize. >> No, I just wondered. I thought maybe there was >> No, that was that was a >> I'm not being critical. Okay. Thank you. >> Um, all of these reports are available to the public. They are published on our website, but we do not publish them until approves the reports and we can get those back. So, that can take a month or so and and depending upon what time of year it is, especially when we're in the spring and they're dealing with budgets and all those types of things, it may even take longer than that. But
086you can look on our uh dem public schools website and get the the detail of these reports as well. So what I did here is just kind of summarize what all of the expenditures are and compared it to our [clears throat] budget. Now remember our budget is an annual amount and so we're just looking at quarter 1. So you would almost anticipate about 25% of that would be there. But a couple of things to note about your uh the annual budget amount that includes our cash balances because we have to budget for everything. It is not just our revenue coming in. So we have and we have to keep some of those cash balances for emergencies, for contingencies, all of those types of things to be at where we're at is about where we need
087to be compared to the revenue that we have. A couple of things of note here. Um what is defined as school is what would typically be direct instruction uh functions 1000 for you whenever you're approving the bars function 2100 and function 2200 that's what I understand that PED is defining as direct instruction so that's what I'm tying in here as as school and you'll see uh several different ways that I'm looking at it that's also tying it back to to school um everybody's interested in administration. What is what are we costing in administration? I really think that that needs to be broken up into two different categories because we have school administration, we have principal, secretary sub that's helping run the school and then you have district uh administration, the superintendent's office, human resources, um
088those types of things. And so we need to I think that distinction makes it a better presentation. We also have capital outlay. Um and then at the bottom there the community service operations. Again that is the the daycare that we had and and that's all the expenditures that we should have for for that one. Um couple of things to note here. Maintenance custodial technology is high at 29% comparing to the to the rest of them. That is because we had the insurance payment that is a one-time payment in July. That's all year long. So, that will actually should start coming back down. The other thing is the debt services at 41% more debt service. That's payment of our bonds. We have two payments. In August, we have a principal and an interest payment. In February,
089we have an intereston payment that's due. So, this includes the principal and interest payment on that. So that will that that's the reason why that filled at 41%. One of the breakdowns that I next slide one of the breakdowns that I've done is I've changed it or put it in as state and local and federal in some of the slides that are coming in coming up. So I just wanted to explain what I what is considered state and local. If you notice here 92% of that is operational. That's your SEG money that that we that we get in. We do have some others in transportation and we've had some some discussions about that allocation. Uh and in preK has their own. And then there's a little bit of money notice there for activities and some
090other things that that I didn't break out, but your biggest piece is your operational money. Next slide. Um we're also going to look at federal funds. I want to look at federal funds separately from state and local. These are a little more um there's some bigger buckets with this one where we're not completely on one, but your title one money, your Medicaid, uh IDFB and food service are your big pieces of that. there is 12% that's a lot of other um federal funds but it could be you know ROC there's a lot of those other ones that are uh just smaller amounts these are your major uh categories so going back to the next one and starting to look at what are we doing again we're breaking down into state and local and we always
091want to see where are these expenses going in this one it's by type so I want we want to look at salaries and benefits What does it cost us for the people that we have? Uh supplies, services, assets, and again our debt service. Notice again that in the state and local 70% of our money goes into salaries and benefits. That's not leaving a whole lot for the other, you know, supplies and so forth. Um but that's also a normal thing across the state. The biggest expense that most any company has, but especially in schools, is their personnel. In in finance, we always want to look year-over-year. What does it look like from last year? What does it compared to this year? We could put in more years, but the uh sometimes that gets a little
092bit skewed with with different things that's happening. Um, so this is just a comparison. Notice like our salaries and benefits, it looks like there's an increase in the state and local, but then there's a decrease in the federal uh piece of that. A lot of that has to do with ART. Last year we still had ARP in the first quarter and we paid a lot of uh salaries out of that and this year we don't have ARP. So that's that's causing some changes there. And then looking at the the distribution by type, what does that look like year-over-year? Notice that, you know, again, salaries and benefits is the biggest piece. And this is on the total. This is not just uh state, local, or federal. This is total all expenditures. Um the biggest change here
093is the assets, which kind of drives the other uh numbers in there. The reason the assets are down is again because ARP last year we were able to spend a lot of money on you know some HVAC and some capital expenditures out there that we don't have for this year. Now looking at it more at a function level more like the first slide that we talked about where we compared it to the budget. Um you're looking at you know the school state local 57% is going into the classroom but we [clears throat] also have school administration we have uh food services we have transportation maintenance custodial all of that is actually benefiting the students. Uh so you almost have to tie all of those things together. um administration which I said as I mentioned earlier
094was you know HR uh finance some of the other areas that we have um like for state and local you're looking at 9% of what's coming in is going to that 57% is going directly into the schools and then you can see the the breakdown of the others again just looking comparing year-over-year Um, you can see that the school again for state and local had an increase this year, but there was a decrease in in funding on the federal side, but again that was ARP. Um, and then capital outlay is the other one that really shows up here again being the ARP program that that we no longer have. Um, and and comparing year-over-year again the percentages are very very consistent. in in what we're spending in the class or in the in the schools
095versus uh other areas. The last slide is is talking about our cash balances. I know that's that's a big thing that we talk about anymore. I broken that this out into a a handful of areas. One, we've got a couple of accounts that are transactional. That's where we do our payroll out of. That's what we do our accounts payable out of. Then we have our operating money. This is our our true SEG operating accounts. Um it's also our food service account. It's also our activity account. Um we do invest um our money so that we can get some interest off of that. That's that's just sitting there. So it's not uh necessarily going uh just sitting there not collecting anything. Um and then we have our capital outlay money which is only for capital outlay.
096That's all you can spend that on. And then your debt service account, which is again to pay for um those those bonds that we have. Uh one of the things that I did put together down at the bottom on this is um what do you what do you need to keep in the account? What are what are we trying to put there? So we have some required reserves. Ped looks at for reserves one to three months of expenses. If we take our SCG that we just put a budget in for, it's just shy of $72 million is what we what our revenue was for operational. You take you divide that by four to get three months worth. That's about $18 million that we should have in reserves in case something happens and we need to
097to dip into that. We also put about $5 million in reserves from for our capital account. That way if we have, you know, an air conditioner go down at at RST or something like that, we've got some capital money that we always have to be able to finish those. Couple other things that we need to keep track of, and it changes throughout the year, is how much of our federal funds have we spent, but we're waiting on head to pay us back for those. At this point, we've got about 1.7 at the end of the quarter, we had about $1.7 million that we had already spent, but PET had not reimbursed us for. Depending upon what time of year it is, that number changes as well. The next one is summer payroll. As you know,
098we take our our teachers um and we divide their pay their their payroll by 24 so that we have insurance and things paid for the over the summer. Um so throughout the year we have to make sure that we have that money accumulating so that whenever it comes to the June payroll we can we can make that. That's what that $1.8 million is for right now. And then also we had the the board had approved $8 million of capital outlay out of operational and that uh is still recognized there. We haven't spent all of that yet. We are looking at doing u several projects with that but but construction can take some time. The next thing I think that uh the board uh needs to be aware of from time to time is what kind
099of requests for proposals or invitations for bid do we have out there? Right now we do not have any. You have whenever it comes into the spring we will have start having a lot more so that it's ready to go for the next year. Is there any questions back? questions, comments for the I think it's presented very well, very understandable the way you presented it. So, thank you for that. >> And again, thank you, Mr. Shak, for doing that. And we'll bring this to you quarterly as Joe gets these ready as you're thinking and you know, think you know what, like I'd like a little more on this or whatever, please just email me and we can, you know, uh see how um we can we can weave that into the presentation. So, thank you,
100Mr. Adop. >> Thank you. those other 385 pages uh Mr. Crow will be waiting for after this meeting so you guys can get together on that and [clears throat] on to action items consideration to approve budget adjustment requests Mr. Adcock you're up again Mr. President the Lord uh superintendent, we have a couple of bars u to present to you uh today. One is our near peer. Um we have high school students that are doing tutoring for other students and we're able to um pay for some of that through this nearshare grant. We just got the initial budget for that. So that's what we're we're trying to get as budget authority for that. Uh number eight is a CLSD grant that is for some u instructional coaches and a coordinator through literacy. Um this amount you've
101already approved the first quarter of that. Um and this is a little bit more of that amount of money that they gave to us. Um, next month we should be giving should be presenting to you a larger amount for this because this is on a federal calendar, not on the fiscal year. So, this what we've been doing so far has been just the first quarter um that we can continue to spend. Uh, but the next one will be from October 1 through September of next year will be those. Any questions on these? >> Question by the board. >> Yep. No, I'll entertain a motion on that one. >> I move for approval of the budget adjustments uh request as presented to us tonight. >> I'll second. >> Mr. Smith. >> Yes, sir. >> Mrs. Cameron.
102>> Yes. >> Mrs. M PZ. >> Yes. >> Mr. Rosco, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Croll, yes. >> All right, Mr. Adcock, you're up again. Uh, consideration to accept award of 1,97,000. >> $775 >> from the public schools capital outlay council for school security improvements, career technology, techn technical, >> my tongue was stuck. technical education facilities for the maintenance and repair of public buildings for expenditure in fiscal year 2026 and subsequent fiscal years as well as the the approval of budget adjustment request number nine public schools capital outlay 0039 I I'll just share uh very very quickly I know you know you kind of explained there uh president Rosko what the money was was for u this this capital outlay money um every year the PSOC will grant different amounts. And
103so, uh, we, um, have kind of shared and on that second on the second slide, uh, we've listed, uh, kind of some of the big projects we want to work on. Most of them are safety, uh, related, um, things that you've sort of already heard of, right? So when we get this money in, we try to look at existing projects that we've talked about uh for expenditures and then hey, we can use this money very easily on this um uh and so these are really um uh you know make upgrading our manual gates that can open and close a little easier for security purposes. Districtwide radio system upgrades to being digital. Our uh open gate weapons detection system falls into this. Um we know we have some issues with our intercom at Baton for sure.
104So, we're going to look to spend some money to get the intercom upgraded at Baton. And then um other we want to make sure this money we have on reserve if we need it for other fencing and maintenance districtwide. And um there's always the old adage if you place one intercom system, the other one stop uh you know stop working. So we want to make sure we have this available for that as well. So um this is money we have available. Joe, did I miss anything? I know we talked about >> No, no. and and the bar that uh is part of that packet is so that we can is in the categories that we needed so that we can p purchase these items um as we as we get procurement all of them >>
105questions comments by the board and none I'll entertain a motion >> I'll make a motion to approve the consideration um to accept the award of $1,9775 for public school capital outlay as stated by President Borosco. >> I'll second that. [laughter] Thank you, Mr. Croll. >> Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Cole, yes. >> All right. On to item C. >> Mr. Adok, I think you're done tonight. >> Is he gota let it got Let everybody else have a turn. Uh item C, consideration to approve an agreement and resolution with the Southwest New Mexico Council of Governments for 2025 2026. Mr. Attorney, this one's pretty standard, correct? >> Mr. President, members of the board, Superintendent W. uh as President Rosco stated,
106this is pretty standard. We do it annually. Um and it just allows us to be a part of the council of governance, which is where a lot of our legislative junior monies flows through. Uh so for a a small fee of $452, it gives us access to a lot more uh funds that we have utilized throughout the district. >> Have one question. Sure. Is Priscilla Luca still? >> Priscilla still is the executive. >> Wow. >> Yeah. It's been a long time. >> Yes. >> Comments by the board. Now entertain a motion. I'll move to approve the agreement and resolution with the Southwest New Mexico Council of Governments for 2025 2026. >> Second, >> Mr. C. >> Yes, sir. Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Mr.
107Cromley. >> Yes, >> Mr. Cron. No. >> On to consideration to approve amendment to fleet service contract with Mnt Buses, Inc., specifically amending the compensation for rental fees, as well as the approval of budget adjustment request number seven, transportation 0040i, Mrs. Moda. Good evening, Superintendent Government from Mr. President and members of the board. Um, I have two of my team members, Mr. uh W. I introduce Mr. Tossa and then I also have my right hand who haven't really helped me a lot this year. So, give it up. Um, I'm here to request your approval of the amendment to the fleet service contract with Mnt Buses Incorporated, specifically regarding the adjusted compensation for rental fees. Mnt has received three new buses which are listed in appendix A part one. Appendex A also shows the current buses
108that they have and the ones that they will be replacing, the new buses will replace. Appendex A outlines the updated rental fees for each of these buses, which is $35,51. And this is based on the 2025 New Mexico PED amortization chart. Um, the total increase for all of these three buses is listed on there as 105. Oh, [clears throat] I'm sorry. The total increase is 105,53 which is on the bottom of [clears throat] appendix B. And the rental fee increase also aligns with the total estimated budget reflected in appendix B of $1,487,37.88. Thank you for your time and consideration and I'm happy to answer any questions. questions by the board? If none, I'll entertain a motion. I'll move to approve amendment to the fleet disabled service contract with MG buses incor incororated specifically amending the
109composition compensation for rental fees as well as approval of budget adjustment request number seven transportation 00401. >> I'll second that. Mr. P. >> Yes, sir. >> Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rusco. >> Yes. >> Mrs. Crumbley. >> Yes. >> Mr. Kus. >> Right. >> Thank you, ma'am. >> Thank you. >> On to item E. Consideration to approve quote from CES vendor Apple Inc. for three cart iPad pilot and training for $72,440.75. Mr. Glicker. >> Yes. President Rosco, superintendent of those members of the board. What we have before you is a proposal to purchase three laptop card, I'm sorry, three iPad cards through Apple so that we can do a pilot program around the district. This is a bit of a project that I've been working on where I saw
110at a school in Texas a very successful high school iPad program where they use them as our primary device. We tend to use iPads in the district as auxiliary devices, as something a little bit extra, not as our primary. And so I wanted to see what it would be like. and I don't want to just issue a decree and say we're going to do it. Therefore, we're going to pilot it out of a few schools and see how it goes. This package includes three carts. It includes the iPads with all the bells and whistles, the Apple Care, training for our staff, devices for the teachers, and also Apple TVs for the classroom so that they can seamlessly project whatever they're doing in that space. >> Did somebody say something over there or I imagine >>
111that's cool. >> I said that's cool. [laughter] The training I'm particularly excited about because sometimes we do deploy technology and just sort of work people's best. Instead, this will bring some training along so that we can fully leverage what we're doing. The intention is to collaborate with administration around the district to find three classrooms to pilot these at. Um my general vibe is is elementary, middle, and secondary. Find one for each. But whatever the administrators decide to do, I'm willing to go with and then see how it goes. See how we enjoy it. to see if it does what we need to do. And uh I'm excited for projects like this in general. I was uh as an aside, as a related aside, I was this week invited to join PEBB's Educational Technology Advisory Council.
112And this is the kind of thing that I'd like to work on so that we can see how it works and see if it does anything that's really good for our students. Uh I think you were given the number. What was it? 72440 and.75. >> And with that, I stand for any questions, comments for the board. I >> think it's a neat project. Let's try it. See what it see what it does. >> Roll dice. >> Definitely. >> I will entertain a motion. [clears throat and cough] I'll make a motion to um approve the quote from CES regular Apple Incorporated for three cart iPad pilot and training for $72,440.75. >> I'll second that. Mr. Crow, yes, sir. >> Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mr. Rosco, >> yes. >> Mrs. Crumbley,
113>> yes. >> Mr. Crow, yes. >> On to item F. consideration to adopt resolution authorizing the disposal of technology items through the public auction. Mr. >> Yes, sir. As you may know by now, this is a regular occurrence as we accumulate technology and bring it back to our warehouse. We're doing our best to surplus it. Anything that we can continue to use, we are repurposing. But what you have before you is a list of 321 items, of which all but 10 of them are not required to be tagged, but we have tagged them anyway because we like to know where our laptops are. The 10 that are required to be tagged per district policy are laptops, eight of them. One of them is a server that we don't use a lot of physical servers in
114the district anymore. And one is a broken projector. You might have al also noticed that everything on this list is over 5 years old. So we have nothing that's recently broken on the list. And it does also include a laptop that somebody bought in the year 2010. So it's 15 years old. I'm not sure what unfortunate soul was still using it, but we are getting rid of it. And with that, I stand for any questions. Any questions on the >> might have been an emotional support lap. >> And they were [laughter] >> all right. I will entertain a motion. >> I'll move consideration to adopt a resolution authorizing the disposal of technology items through public option. I'll >> second. Mr. C. >> Yes, sir. Miss Cameron, yes. Mrs. PZ, yes. Mrs. Crumbley, yes. Mr. Rosco,
115yes. Mr. Curl, yes. >> Thank you, Mr. >> Thank you for that. As in addition to that, I will be seeing you in December on the same topic. [laughter] I'd like to give a shout out to the warehouse team that they have been to multiple schools in the district, uh, Columbus and Red Mountain in particular, and they have pulled back hundreds of older devices that we're not using anymore that we're going to be evaluating to see if we can reuse them. And if not, if I can put them on a list. >> Sounds good. Thank you, sir. [gasps] On to consideration to approve quotes from CES vendor for Rivers, Inc. for playground shade structure for Columbus Elementary and Ruben S. Tortoise. Mrs. Sford. Yes, it took me a while to get three quotes, but uh
116I do have three quotes for each and uh have a proposal from four rivers for two metal shade canopies over the Columbus play structures. One is 54x 45 and one is 50x 42. And then an RST the same two metal shade structures over the two playgrounds. Uh again these are large 42x 46 and 42x 47. Any questions? Question by the board. If not I'll entertain a motion. Mr. D quotes from the CES vendor for Rivers Incorporated for playground shade structures for Columbus Elementary and Riveness Torres. >> I'll second >> Mr. C. >> Yes. >> Mrs. Denn >> Yes. >> Mrs. PZ. >> Yes. >> Mrs. Kremley. >> Yes. >> Mr. Rosco. >> Yes. Mr. Croll. Yes. >> Onto consideration of adoption and revision to policies as recommend as recommended by NMSBA NMSBA policy advisors 270
117through 272. First read held on October 9th, 2025. Uh Mr. President, members of the board, uh we did this was uh one of our policies we discussed in our workshop. Um, we didn't uh uh I didn't bring out Phil um last meeting with the rest of them because we do want to get some feedback from our teachers and staff regarding these proposed AI policies. Um we did get about 50 responses back. I know I maybe shared with you these ahead of time, but but overall was a lot of positive feedback on updating these AI policies. Um and so I just wanted to um after we got that feedback with no changes needed uh at this time, I wanted to bring this back for approval. Of course, remembering as it said in our um in as
118Charles has put here, right? It can never address everything, but this is a good start for our AI policy and we, you know, likely going to have to bring this back over time uh to reby. So, I just want to put that up for approval. >> Questions, discussion by the board. >> If none, I'll entertain a motion. I'll move to adopt the revision to policies as described by Superintendent Worth. Do >> you have a second? >> I'll second. >> Mr. Croll. >> Thank you. Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mrs. Funley, >> yes. >> Mr. Rosco, >> yes. Mr. Pulley, yes. >> Thank you. With that, on to um board announcements and request for item for agenda items. Any board member requests for agenda items for the next meeting? Um if
119the board will be the board of education will be traveling to Albuquerque, New Mexico to attend the NMSBA annual conference December 4th through the 6th held at the Embassy Suites in Albuquerque. Next regular meeting will be held December 18th, 2025 at 5:30. The meeting will be held at the EMTT Shockley administration building for Cody Road and we are set to adjourn from the adjourn for the board to enter into close session. No action will occur in close executive session. from the board will discuss the following limited personnel matters pursuant to 10-15-1H2 of the open meetings act in MSA1 1978 as amended mended for the superintendent and deputy superintendent reports on employees on administrative leave as well as board to discuss matters related to the midyear evaluation of the superintendent uh B personnel personally identifiable information
120and any individual student pursuant to 10-15-1H4 of the open meetings act, attendance for success act, purchase, acquisition or disposal of real property or water rights by the public body to pursuant to 10-15-1H8 of the open meetings act in MSA 1978 related to the district's use of property owned by the city of Deming located at EJ Hootton Park 721 South Granite Street. I'll move that we adjourn for the board to enter into closed executive session for the purpose stated by President Alrosco. >> I'll second that. Mr. Kil, >> yes, sir. Mrs. Cameron, >> yes. >> Mrs. PZ, >> yes. >> Mrs. Crumbley, >> yes. >> Mr. Orosco, >> yes. >> Mr. Croll, yes. And with that, we're in close session. Thank you, everyone. Audio is >> Do I still need to push this button? >> All
121right. All right. We're back out of close session and I will entertain a motion to come out of close session and back into open. >> So moved. >> I'll second. >> Mr. Cro. >> Yes, >> sir. Mrs. Cameron. >> Yes. >> Mrs. PZ. >> Yes. >> Mr. Rosco. >> Yes. >> Mrs. Crumbley. >> Yes. >> Mr. Curley. Yes. >> All right. And then to item 14. um consideration to approve authorizing superintendent or super superintendent's design in consult in consultation with legal counsel to proceed as discussed in close executive session regarding disposition of property related to the district's use of property owned by the city of Deming located at EJ Hootin Park complex 721 South Granite Street 88030 and I will entertain a motion for that >> also live. >> Okay. Do I have a second?
122>> Second. >> Mr. Croll? >> Yes. >> Mrs. Cameron? >> Yes. >> Mr. Rosco? >> Yes. >> Mrs. PZ? >> Yes. >> Mrs. Crumbley? >> Yes. >> Mr. Crow? Yes. >> And with that, I will entertain a motion to adjurnn. >> I'll second. >> Mr. Crow. >> Mrs. Cameron. Mrs. PZ. Yes. >> Mrs. Crumbley. Yes. >> Mr. Rusco. >> Yes. Mr. Croian. Thank you. We're journed tonight.